The URL can be used to link to this page

Home My WebLink About02-13-2012 Agenda packet Municipal Services Committee February 13, 2012 - 3:00 PM City Hall Conference Room 3 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Minutes January 23, 2012 Meeting* B. Municipal Services Project No. MS1110* (Dowdy) Approve Change Order No. 2 in the amount of $16,392.15 to Small Works Contract No. 11-21 for work on Project No. MS1110, Jacobsen Tree Farm and Fields Residential Buildings Demolition Project III.ACTION A. Ordinance No. 6398* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Section 3.80.040 of the Auburn City Code relating to tax levies on Bingo, Raffles, Punchboards, Pull Tabs and Amusement Games B. Resolution No. 4802* (Lee) A Resolution of the City Council of the City of Auburn, Washington, approving and authorizing the amended Interlocal Cooperation Agreement regarding the Valley Special Weapons and Tactics team (formerly Valley Special Response Team) C. Resolution No. 4803* (Faber) A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the Washington State Arts Commission and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds IV.DISCUSSION ITEMS A. Redflex Program Financial Information* (Coleman) B. Animal Control Services Financial Report (Coleman) C. Fireworks - General Discussion D. Matrix* V.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. AGENDA BILL APPROVAL FORM Agenda Subject: Minutes January 23, 2012 Meeting Date: January 24, 2012 Department: Police Attachments: Municipal Services Minutes 1-23-12 Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Peloza Staff: Meeting Date:February 13, 2012 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Municipal Services Committee January 23, 2012 - 3:00 PM City Hall Conference Room 3 MINUTES I. CALL TO ORDER A. Roll Call Chair Peloza called the meeting to order at 3 p.m. in Conference Room 3 on the second floor of City Hall, 25 West Main Street, Auburn WA. Members present: Chair Bill Peloza, Vice Chair Wayne Osborne, Member Largo Wales. Staff present: Mayor Peter Lewis, Chief of Police Bob Lee, Assistant Chief of Police Bob Karnofski, Finance Director Shelley Coleman, Assistant City Attorney Steve Gross, Planning Director Kevin Snyder, Public Works Director Dennis Dowdy and Police Secretary/Scribe Kathy Emmert. Others present: Councilmember John Holman, citizens Joe Mahoney (Sports Page owner), Linda Carson (Rainbow Cafe owner) and Henry DeHoog (Home Plate Pub owner). B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. January 9, 2012 Minutes Vice Chair Wayne Osborne moved to accept the Minutes as presented. Member Wales seconded. Chair Peloza concurred. MOTION CARRIED: 3-0 III. DISCUSSION ITEMS A. Animal Control & Licensing (Snyder) Quarterly report Director Snyder reported that the City is still waiting for the year end report from King County. Once this information is received John Fletcher, Compensation Manager will provide the information to the Committee. Juli Anne Cooke the City's new Marketing and Promotions Coordinator started work today (1/23/12) and will be responsible, among other things, for the licensing reports through Community Services Manager Mike Hursh in the future. B. Shopping Carts (Dowdy) Semi-annual update Director Dowdy presented the information on cart pickups and collections. Chair Page 1 of 3 CA.A Peloza asked about the aging of the balances due. Director Dowdy will provide the City policy to all Council members. C. Pull-Tab Taxation (Heid) The Committee discussed a letter from a local business related to the City's Pull- Tab taxation policy. Auburn has an option to tax either 5% on gross sales or 10% of net (amount wagered less the amount paid out). It is requested that the City consider adjusting its policy to assist the small business owners whose income has declined due to competition with the larger casinos in the area offering more and diverse gaming opportunities. Chair Peloza asked what this would mean in terms of income to the City and was advised by Finance Director Coleman there would be a reduction of approximately $20,000.00 annually. The owners of the Sports Page Bar & Grill, Rainbow Cafe and Home Plate Pub were all given an opportunity to address the Committee supporting the request to amend the taxation policy. Following a discussion the Committee agreed to a Pull-Tab tax rate policy change based on Net + 10% rather than a Gross + 5% as is currently being taxed. Chair Peloza directed the Assistant City Attorney to draft an Ordinance making this policy change. It is planned that the draft Ordinance will be available for the Municipal Services Committee meeting on February 13, 2012. D. Red Light Photo Enforcement (Lee) Quarterly report Assistant Police Chief Bob Karnofski presented the year end Red Light Photo Enforcement report noting that the system is doing what it is supposed to do, that is, reduce the number of incidents of running red lights, speeding in school zones and reducing accidents.The Committee asked questions about the budget and financial information in the annual report. THe Mayor requested that Finace Director Colemanprovide a programfinancial review at the next Municipal Services Committee meeting on February 13, 2012. E. Matrix The Matrix is amended as follows: Item 10P - Red Light Photo Enforcement - Notation in Status reflecting the financial review by Director Coleman at the 2/13/12 meeting. Item 27P- Animal Control Licensing Program - The lead will be changed to Mike Hursh and Status will reflect the year end financial report will be presented by Director Coleman at the February 13 meeting. Item 31P - Cemetery Update - Status amended to add that the marketing plan will be presented at one of the June meetings. Item 30P - Street Median Maintenance - Director Faber will be present to discuss this at the February 13 meeting IV. ADJOURNMENT The meeting adjourned at 3:55 p.m. The next Municipal Services Committee meeting is February 13, 2012 at 3 p.m. Page 2 of 3 CA.A Signed this _____ day of February 2012. _______________________________ _______________________________ Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe Page 3 of 3 CA.A AGENDA BILL APPROVAL FORM Agenda Subject: Municipal Services Project No. MS1110 Date: February 6, 2012 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Green River Community College Letter Budget Impact: $0 Administrative Recommendation: Municipal Services Committee recommend that the City Council approve Change Order No. 2 in the amount of $16,392.15 to Small Works Contract No. 11-21 for work on Project No. MS1110, Jacobsen Tree Farm and Fields Residential Buildings Demolition Project. Background Summary: The purpose of this project is to demolish City-owned residential buildings located at 12913 SE 294th Street, 13009 SE 294th Street and 32882 56th Ave S. The first two properties are known as the Jacobsen Tree Farm. The last property is known as the Fields Property. The demolition includes the removal of hazardous materials (asbestos and lead paint), the severance of existing utilities, and the decommissioning of existing water wells and septic systems serving the properties. Change Order No. 2 includes the demolition of residential buildings located at 12305 SE 316th Street, including the removal of hazardous materials and the severance of existing utilities. This property is referred to as the Martin Property and is currently owned by Green River Community College (GRCC). See the attached letter dated January 19, 2012 from the Director of Capital Projects at GRCC regarding the pending property exchange and demolition of the structures. Demolition work on the main contract started in December 2011 and it is expected that this change order work will be completed in March 2012. The total project cost is estimated to be $134,963 and there is currently $142,000 available in the 505 (Facilities) fund for this project. Unused funds from 2011 are intended to be carried forward to 2012; therefore, a project budget contingency of $7,037 remains in the 505 (Facilities) fund. Reviewed by Council Committees: Municipal Services Councilmember:Peloza Staff:Dowdy AUBURN * MORE THAN YOU IMAGINEDCA.B Meeting Date:February 13, 2012 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Project No: MS1110Project Title: Project Manager: Leah Dunsdon Project Initiation Initiation Date: Sept. 12, 2011 Permision to Advertise Advertisement Date: Sept. 29, 2011 Contract Award Award Date: November 7, 2011 Change Order #2 Approval Contract Final Acceptance Funding Prior Years 20112012 2013 Total 505.00.524.500.48 Fund 142,000 142,000 Total 0142,00000142,000 Activity Prior Years 20112012 2013 Total Design Engineering - City Costs**0 Construction Contract Bid 51,57231,31782,889 Change Order #1 - Well Decommissioning at Fields Property 4,0524,052 Change Order #2 - Demolition of Martin Property 16,39216,392 Authorized Contingency 12,52612,526 Construction Engineering - Permits 1,304 1,304 Construction Engineering - City Costs**0 Design & Construction Eng. - Consultant Costs10,4817,31917,800 Total 063,35771,6060134,963 Prior Years 20112012 2013 Total *505 Funds Budgeted ( )0(142,000)00(142,000) 505 Funds Needed 063,35771,6060134,963 *505 Funds Project Contingency ( )0 (78,643)00(7,037) 505 Funds Required 0071,60600 * ( # ) in the Budget Status Sections indicates Money the City has available. **City Staff Costs are allocated from the General Engineering budget for Public Works staff. 505 Facilities Budget Status BUDGET STATUS SHEET Jacobsen Tree Farm and Fields Residential Buildings Demolition Project Date: February 6, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) H:\PROJ\MS1110-Jacobsen Tree Farm & Fields Demo\Budget\MS1110.BudgetStatusSheet.xls 2/6/2012 CA.B CA.B Daryl Faber Auburn Parks Director January 19, 2012 Dear Daryl, The GRCC and the City of Auburn (City) will shortly be closing on the property exchange of the Martin property and Lea Hill properties as set forth in Exchange Agreement we executed in December of 2011. As we have discussed on many occasions, the now unoccupied residential structure and the outbuildings (including a detached garage and sheds) on the Martin property located at 12305 SE 316th Street Auburn, WA 98092 has become an attraction for local vandals and has result ed in a number of police calls. It is the mutual intent of the GRCC and the City that these structures be demolished to make way for the use of the property for future park purposes. To abate any further vandalism and potential injuries that might occur before closing, I am writing now on behalf of GRCC to authorize the City to demo lish and remove the residential structure and all outbuildings on the Martin property. Accordingly, GRCC hereby releases the City from any liability to GRCC it would otherwise have for any damage the City may cause to these structures or any diminution to value of the Martin property as a result of such demolition and removal. If the City does proceed with demolition and removal, I would ask that you notify me of the commencement and completion, but this authorization is in no way conditioned on such notice. Thank you, Sam Ball Director of Capital Projects CA.B AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6398 Date: February 8, 2012 Department: Finance Attachments: Ordinance No. 6398 Budget Impact: -$20,000 Administrative Recommendation: City Council to introduce and adopt Ordinance No. 6398 Background Summary: Washington State law authorizes cities to assess a gambling tax on punchboard and pull tab operators. This tax can be based on gross receipts (up to 5.0%) or on net receipts (up to 10.0%). Net receipts is defined as gross receipts less amounts awarded as cash and merchandise. The City's current gambling tax on punchboard and pull tab operators is 5.0% on the gross receipts. Revenue collected from this tax is deposited into the City's General Fund. The City receives approximately $50,000 each year from this tax. Ordinance No. 6398, if approved, would amend this tax to be based on 10.0% of net receipts. Based on analysis of City financial records, this amendment would result in an estimated annual revenue loss of approximately $20,000. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:February 13, 2012 Item Number:ACT.A AUBURN * MORE THAN YOU IMAGINEDACT.A --------------------------------- Ordinance No. 6398 January 24, 2012 Page 1 of 3 ORDINANCE NO. 6 3 9 8 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING SECTION 3.80.040 OF THE AUBURN CITY CODE RELATING TO TAX LEVIES ON BINGO, RAFFLES, PUNCHBOARDS, PULL TABS AND AMUSEMENT GAMES WHEREAS, Auburn City Code Chapter 3.80 imposes a tax upon the sale of punchboards and pull tabs; and, WHEREAS, the City Council wishes to promote economic development through support of existing City businesses that sell punchboards and pull tabs by allowing those businesses to retain more of the profit from those sales than under the existing tax; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN as follows: Section 1. Amendment to City Code. That section 3.80.040 of the Auburn City Code be and the same hereby is amended to read as follows: 3.80.040 Tax – Levy – Bingo, raffles, punchboards, pull tabs and amusement games. A. There shall be a city tax levied upon bingo and raffles of five percent of the gross receipts from a bingo game or raffle less the amount awarded as cash or merchandise prizes. B. There shall be a city tax levied upon amusement games of two percent of the gross receipts from the amusement game less the amount awarded as prizes. C. There shall be a city tax levied upon punchboards and pull tabs for commercial stimulant operators of fiveten percent of gross receipts from the operation of the games less the amount awarded as cash or merchandise prizes. There shall be a city tax levied upon punchboards and pull tabs for bona fide ACT.A --------------------------------- Ordinance No. 6398 January 24, 2012 Page 2 of 3 charitable or nonprofit organizations of 10 percent based on gross receipts from the operation of the games less the amount awarded as cash or merchandise prizes. (Ord. 5673 § 1, 2002; Ord. 5476 § 2, 2000; Ord. 5013 § 2, 1997; Ord. 3222 §§ 2, 3, 5, 1977. Formerly 5.44.040.) Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 3. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 4. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. INTRODUCED: __________________ PASSED: _______________________ APPROVED: ____________________ CITY OF AUBURN ______________________________ PETER B. LEWIS MAYOR ATTEST: ACT.A --------------------------------- Ordinance No. 6398 January 24, 2012 Page 3 of 3 _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney Published: _________________ ACT.A AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4802 Date: February 8, 2012 Department: Police Attachments: Resolution No. 4802 Interlocal Cooperative Agreement Budget Impact: $0 Administrative Recommendation: Approve and forward to Finance for discussion and City Council for acceptance and adoption. Background Summary: For several years the cities of Auburn, Federal Way, Kent, Renton and Tukwila along with the Port of Seattle have partnered to provide a special response team. The City of Des Moines joined in 2007 and no longer wishes to participate. Therefore, the interlocal agreement needs to be amended to reflect the changes in participation and name. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Peloza Staff:Lee Meeting Date:February 13, 2012 Item Number:ACT.B AUBURN * MORE THAN YOU IMAGINEDACT.B ---------------------------- Resolution No.4802 February 2, 2012 Page 1 of 2 RESOLUTION NO. 4 8 0 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, APPROVING AND AUTHORIZING THE AMENDED INTERLOCAL COOPERATION AGREEMENT REGARDING THE VALLEY SPECIAL WEAPONS AND TACTICS TEAM (FORMERLY VALLEY SPECIAL RESPONSE TEAM) WHEREAS, the cities of Auburn, Federal Way, Kent, Renton and Tukwila, have, for some years, operated, together with the Port of Seattle to respond to special response team needs and in instances requiring a tactical response; and WHEREAS, in 2007 the City of Des Moines joined with the other municipalities and became a partner with them in the operational agreement for these response team issues; and WHEREAS, the City of Des Moines no longer wishes to partner with the other municipalities and it is appropriate therefore to amend the agreement between the parties to remove the City of Des Moines as a VSWAT Member and to modify other provisions that are warranted. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, HEREBY RESOLVES as follows: Section 1. That the Interlocal Cooperation Agreement between the cities of Auburn, Federal Way, Kent, Renton, Tukwila and the Port of Seattle for the Creation of the Valley Special Weapons and Tactics Team, which agreement shall be in substantial conformity to the copy which is attached hereto, is approved and the Mayor and City Clerk are authorized to execute the same on behalf of the City of Auburn. ACT.B ---------------------------- Resolution No.4802 February 2, 2012 Page 2 of 2 Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2012. CITY OF AUBURN _____________________________ PETER B. LEWIS, MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney ACT.B CAG-10-160 INTERLOCAL COOPERATIVE AGREEMENT BETWEEN AUBURN, FEDERAL WAY, KENT, RENTON, TUKWILA, AND THE PORT OF SEATTLE, FOR CREATION OF THE VALLEY SPECIAL WEAPONS AND TACTICS TEAM I. PARTIES The parties to this Agreement are the Port of Seattle and the municipalities of Auburn, Federal Way, Kent, Renton, and Tukwila, each of which is a municipal corporation operating under the laws of the State of Washington. II. AUTHORITY This Agreement is entered into pursuant to Chapters 10.93, 39.34, and 53.08 of the Revised. Code of Washington. III. PURPOSE The parties hereto desire to establish and maintain a multi-jurisdictional SWAT Team to effectively respond to high risk criminal occurrences as described below. IV. FORMATION There is hereby created a multi-jurisdictional Team to be hereafter known as the "Valley Special Weapons and Tactics Team" ("VSWAT"), the members of which shall be the Port of Seattle, and the cities of Auburn, Federal Way, Kent, Renton, and .. Tukwila. The SWAT Team has been in existence for some time, and this Agreement is being re-entered into in order to remove the City of Des Moines as a SWAT Team member. The future admission or elimination of a jurisdiction as a member of the SWAT Team may be accomplished by an addendum to this agreement. V. STATEMENT OFPROBLEM King County and the municipalities within the Puget Sound area have experienced increasingly violent criminal confrontations due to, among other reasons, increased gang activity; increased drug abuse, distribution, and manufacturing; increased urbanization; and increased population densities. The ability to safely control, contain, and resolve high risk criminal incidents such as civil disobedience, barricaded subjects, hostage situations,, gang member arrests, high risk felony arrests, and narcotic or high risk search warrants has strained the resources of the members' individual police departments. VALLEY SWAT TEAM 08-19-20 IC INTERLOCAL AGREEMENT ACT.B Law enforcement efforts directed at dealing with these high risK criminal incidents have,-, for the most part, been conducted by law enforcement agencies working independently. A multi-jurisdictional effort to handle specific high risk criminal incidents, as well as incidents involving weapons of mass destruction, results in more effective pooling of personnel, improved utilization of-municipal funds, reduced duplication of equipment, improved training, development of specialized' expertise, and increased utilization/application of a combined special'response team. This results in improved services for the citizens of all participating jurisdictions, increased safety for officers and the community, and improved cost effectiveness. VI. TEAM OBJECTIVES The individual specialty units from each participating jurisdiction will be consolidated. and combined to form the VSWAT Team. The SWAT Team shall service each participating jurisdiction. The VSWAT Team may also be available to outside law enforcement agencies as provided by chapter 10.93 RCW. The objective of the VSWAT Team is to respond to specific high risk criminal incidents in a manner that provides for the effective use of personnel, equipment, funds, and training. The VSWAT Team shall respond as requested by any of the participating jurisdictions and provide a coordinated response to high-risk incidents. As special needs arise, it may be necessary to request from other law enforcement, agencies assistance and/or personnel, at the discretion of the VSWAT Team Incident Commander and/or the VSWAT Team Tactical Commander. VII. DURATION AND TERMINATION The minimum term of this Agreement shall be one (1) year, effective upon its adoption. This Agreement shall automatically extend for consecutive one (1) year terms without action of the legislative bodies. of the participating jurisdictions, unless and until terminated pursuant to the terms of this Agreement. A jurisdiction may withdraw its participation in the VSWAT Team by providing written notice of its. withdrawal, and serving such notice upon each Executive Board member of. the remaining jurisdictions. A notice of withdrawal shall become effective ninety (90) days after service of the notice on all participating members. The VSWAT Team may be terminated by a majority vote of the Executive Board. Any vote for termination shall occur only when the police chief of each participating jurisdiction is present at the meeting in which such vote is taken. VIII. GOVERNANCE The affairs of the Team shall be governed by an Executive Board ("Board"), whose members are composed of the police chief,, or his/her designee, from each participating jurisdiction. Each member of the Board shall have an equal vote and voice on all Board decisions. All Board decisions shall be made by a majority vote of the Board VALLEY SWAT TEAM 08-19-2010 INTERLOCAL AGREEMENT Page 2 ACT.B members, or their designees, appearing at the meeting in which the decision is made. A majority of Board members, or their designees, must be present at each meeting for any actions taken to be valid. A presiding officer shall be elected by the Board together with such other officers as a majority of the Board may decide. The Board shall meet monthly, unless otherwise determined by the Board. The presiding officer, or any Board member, may call extra meetings as deemed appropriate. The presiding officer shall provide no less than forty-eight (48) hours notice of all meetings to all members of the Board; PROVIDED, however, that in emergency situations, the presiding officer may conduct a telephonic meeting or a poll of individual Board members to resolve any issues related to such emergency. The policies, regulations, and operational procedures in effect pursuant to the previous interlocal agreement shall be in effect without action of the Board and until such time as they are subsequently altered by the Board. The VSWAT Team written policies, regulations, and operational procedures shall apply to all VSWAT Team operations. Thus, to the extent that the written policies, regulations,.and operational procedures of the VSWAT Team conflict with the policies, regulations, and operational procedures of the individual jurisdictions, the VSWAT Team written policies, regulations, and procedures shall prevail. IX. STAFF A Tactical Commander, which shall be a command level officer, shall be appointed annually by the Board to act as the principal liaison, and facilitator between the Board and the members of the VSWAT Team. The Tactical Commander shall operate under the direction of the presiding officer of the Board. The Tactical Commander shall be responsible.for informing the Board on all matters relating to the function, expenditures, accomplishments, training, number of calls that the VSWAT Team responds to, problems of the VSWAT Team, and any other matter as requested by the Board. The Tactical Commander may be removed by action of the Board at anytime and for any reason, with or without cause. The Tactical Commander shall prepare monthly written reports to the Board on the actions, progress, and finances of the VSWAT Team. In addition, the Tactical Commander shall be responsible for presenting rules, procedures, regulations, and revisions thereto for Board approval. Each jurisdiction shall contribute six (6) full-time commissioned officers, which shall include at least one (1.) Sergeant or other first level supervisor, to.be assigned to the VSWAT Team. Board approval must be obtained for the jurisdiction to assign less than this staffing requirement. The personnel assigned to the VSWAT Team shall be considered employees of the contributing jurisdiction. The contributing jurisdiction shall be solely and exclusively responsible for the compensation and benefits for the personnel it contributes to the VSWAT Team. All rights, duties, and obligations of the employer and the employee shall remain with the contributing jurisdiction. Each jurisdiction shall be responsible for ensuring compliance with all applicable laws with VALLEY SWAT TEAM 08-19-2010 INTERLOCAL AGREEMENT Page 3 ACT.B regard to employees and with provisions of any applicable collective bargaining agreements and civil service rules and regulations. The Board may appoint the finance department of a participating jurisdiction to manage the finances of the VSWAT Team. Before appointing the finance department of a particular jurisdiction to manage the finances of the VSWAT Team, the.Board shall consult with the finance department of the jurisdiction and'obtain its approval. The duty of managing the finances of the VSWAT Team shall be. rotated to other participating jurisdictions at the discretion of the Board. The Board may, at its discretion, appoint one (1) or more legal advisors to advise the Board on legal issues affecting the VSWAT Team. The legal advisor(s) shall, when appropriate or when requested by the Board, consult with the legal representatives of all participating jurisdictions before rendering legal advice. X. COMMAND AND CONTROL During field activation of the VSWAT Team, an Incident Commander, VSWAT Team Tactical Commander, and VSWAT Team Team Leader(s) will be designated. The duties and procedures to be utilized by the Incident Commander, the VSWAT Team Tactical Commander, and the VSWAT Team Team Leader(s) shall be set forth in the standard operating procedures approved by the Board. The standard operating procedures approved by the board may designate other personnel to be utilized during an incident. ' • " XI. EQUIPMENT, TRAINING, AND BUDGET Each participating jurisdiction shall acquire the equipment of its participating VSWAT Team members. Each participating jurisdiction shall provide sufficient funds to update, replace, repair, and maintain the equipment and supplies utilized by its participating VSWAT Team members. Each participating jurisdiction shall provide sufficient funds to provide for training of its participating VSWAT Team members. The equipment, supplies, and training provided by each jurisdiction to its personnel participating in the VSWAT Team shall, unless otherwise determined by the Board, be equal to those provided by the other participating jurisdictions. Each member jurisdiction shall maintain an independent budget system to account for funds allocated and expended by its participating VSWAT Team members. The Board must approve any joint capital expenditure for VSWAT Team equipment. XII. DISTRIBUTION OF ASSETS UPON TERMINATION Termination shall be in accordance with those procedures set forth in prior sections. Each participating jurisdiction shall retain sole ownership of equipment purchased and provided to its participating VSWAT Team members. VALLEY SWAT TEAM 08-19-2010 INTERLOCAL AGREEMENT Page 4 ACT.B Any assets acquired with joint funds of the VSWAT Team shall be equally divided among the participating jurisdictions at the asset's fair market value upon termination. The value of the assets of the VSWAT Team shall be determined by using commonly accepted- methods of valuation. If two (2) or more participating jurisdictions desire an asset, the final decision shall be made by arbitration (described below).• Any property not claimed shall be declared surplus by the Board and disposed of pursuant to state law for the disposition of surplus property. The proceeds from the sale or disposition of any VSWAT Team property, after payment of any and all costs of sale or debts of the agency, shall be equally distributed to those jurisdictions participating in the VSWAT Team at the time of dissolution in proportion to the jurisdiction's percentage participation in the VSWAT Team as of the date of dissolution. In the event that one (1) or more jurisdictions terminate their participation- in the VSWAT Team, but the VSWAT Team continues to exist, the jurisdiction terminating participation shall be deemed to have waived any right or title to any property owned by the VSWAT Team or to share in the proceeds at the time of dissolution. Arbitration pursuant to this section shall occur as follows: A. The jurisdictions interested in an asset shall select one (1) person (Arbitrator) to determine which agency will receive the property. If the jurisdictions cannot agree to an Arbitrator, the chiefs of the jurisdictions participating in the VSWAT Team upon dissolution shall meet to determine who the Arbitrator will be. The Arbitrator may be any person not employed by the jurisdictions that desire the property. B. During a meeting with the Arbitrator, each jurisdiction interested in the property shall be permitted to make an oral and/or written presentation to the Arbitrator in support of its position. C. At the conclusion of the presentation, the Arbitrator shall determine which jurisdiction is to receive the property. The decision of the Arbitrator shall be final and shall not be the subject of appeal or review. XIII. LIABILITY, HOLD HARMLESS, AND INDEMNIFICATION It is the intent of the participating'jurisdictions to provide services of the VSWAT Team without the threat of being subject to liability to one another and to fully cooperate in the defense of any claims or lawsuits arising out of or connected with VSWAT Team actions that are brought against the jurisdictions. To this end, the participating jurisdictions agree to equally share responsibility and liability for the acts or omissions of their participating personnel when acting in furtherance of this Agreement. In the event that an action is brought against any of the participating jurisdictions, each jurisdiction shall be responsible for an equal share of any award for or settlement of claims of damages, fines, fees, or costs,-regardless of which jurisdiction or employee the action is taken against or which jurisdiction or employee is ultimately responsible for the conduct. Th'e jurisdictions shall share equally regardless of. the number of jurisdictions named in • the lawsuit or claim or the number of officers from each VALLEY SWAT TEAM 08-13-2010 INTERLOCAL AGREEMENT Page 5 ACT.B jurisdiction named in the lawsuit or claim. This section shall be subject to the conditions and limitations set forth in subsections A through G below. A. Jurisdiction Not Involved In VSWAT Team Response. In the event that a jurisdiction or its personnel were not involved in the VSWAT Team response to the incident that gives .rise to a claim or lawsuit, and judgment on the claim or lawsuit does not, in any manner, implicate the acts of a. particular jurisdiction or its personnel, such jurisdiction shall not be required to share responsibility for the payment of the judgment or award. B. Intentionally Wrongful Conduct Bevond the Scope of Employment. Nothing herein shall require, or be interpreted to require indemnification or sharing in the payment of any judgment against any VSWAT Team personnel for intentionally wrongful conduct that is outside of the scope of employment of any individual or for any judgment of punitive damages against any individual or jurisdiction. Payment of any award for punitive damages shall be the sole responsibility of the person or jurisdiction that employs the person against whom such award is rendered. C. Collective Representation and Defense. The jurisdictions may retain joint legal counsel to collectively represent and defend the jurisdictions in any legal action. Those jurisdictions retaining joint counsel shall share equally the costs of such representation or defense. In the event a jurisdiction does not agree to joint representation, the jurisdiction shall be solely responsible for all attorneys fees accrued by its individual representation or defense.- The jurisdictions and their respective defense counsel shall make a good faith attempt to cooperate with other participating jurisdictions by, including but not limited to, providing all documentation requested,, and making VSWAT Team members available for depositions, discovery, settlement conferences, strategy meetings, and trial. D. Removal From Lawsuit. In the event a jurisdiction or employee is successful in withdrawing or removing the jurisdiction or employee.from a lawsuit by summary judgment, qualified immunity, or otherwise, the jurisdiction shall nonetheless be required to pay its equal share of any award for or settlement of the lawsuit; PROVIDED, however, that in the event a jurisdiction or employee is removed from the lawsuit and subsection (A) of this section is satisfied, the jurisdiction shall not be required to pay any share of the award or settlement. E. Settlement Process.' It is the intent of this Agreement that the jurisdictions act in good faith on behalf of each other in conducting settlement negotiations on liability claims or lawsuits.so that, whenever possible, all parties agree with the settlement or, in the alternative, agree to proceed to trial, in the event a claim or lawsuit requires the sharing of liability, no VALLEY SWAT TEAM 08-19-2010 INTERLOCAL AGREEMENT Page 6 ACT.B individual jurisdiction shall be authorized to enter into a-settlement agreement with a claimant or plaintiff unless all jurisdictions agree with . the'terms of the settlement. Any settlement made by an Individual jurisdiction without the agreement of the remaining jurisdictions, when required, shall not relieve the settling jurisdiction from paying an equal share of any final settlement or award. F. Defense Waiver. This section shall not be interpreted to waive any defense arising out of RCW Title 51. G. Insurance. The failure of any insurance carrier or self-insured pooling organization to agree to or follow the terms of this section shall not relieve any individual jurisdiction from its obligations under this Agreement. XIV. NOTICE OF CLAIMS, LAWSUITS, AND SETTLEMENTS In the event a claim is filed or lawsuit is brought against a participating jurisdiction or its employees for actions arising out of their conduct in support of VSWAT Team operations, the jurisdiction shall promptly notify the other jurisdictions that the claim or lawsuit has been initiated. Any documentation, including the claim or legal complaints, shall promptly be provided to each participating jurisdiction. Any jurisdiction or member who believes or knows that another jurisdiction would be liable for a claim, settlement, or judgment that arises from a VSWAT Team action or operation, shall have the burden of notifying each participating jurisdiction of all claims, lawsuits, settlements, or demands made to that jurisdiction. In the event a participating jurisdiction has a right, pursuant to section XIII of this Agreement, to be defended and held harmless by another participating jurisdiction, the jurisdiction having the right to be defended and held harmless shall promptly tender the defense of such claim or lawsuit • to the jurisdiction that must defend and hold the other harmless. XV. PROCESSING OF CLAIMS. A. Designation of Lead Jurisdiction. There shall be a lead jurisdiction for processing a claim that is filed with and against cities for alleged damages and injuries that occur as a result of VSWAT Team activities. The lead jurisdiction shall be the jurisdiction within which the VSWAT Team response occurred; PROVIDED, that in the event the jurisdiction within which the VSWAT Team response occurred did not participate in the VSWAT Team response, the lead - jurisdiction shall be the jurisdiction within which the incident that required the VSWAT Team response originated. In the event that a jurisdiction that was not involved in the VSWAT Team response receives the claim, that jurisdiction shall notify the. other jurisdictions in accordance with Section XIV of this Agreement, and shall use its best efforts to determine who is the appropriate lead jurisdiction. VALLEY' SWAT TEAM 08-19-20 10 INTERLOCAL AGREEMENT Page ACT.B B. Assistance of Tactical Commander. The VSWAT Team Tactical Commander shall assist the lead jurisdiction in responding to a claim. The VSWAT Team Tactical Commander shall be responsible for gathering all records relating to the VSWAT Team response. These records shall include, but are not limited to, incident reports, notes, transcripts, photos, evidence logs, recorded statements, documents from emergency dispatch centers, and warrants from all jurisdictions that participated in the VSWAT Team response. The Tactical Commander shall also provide a list of personnel who participated in the response and their contact information. The Tactical Commander shall deliver all copies of the records to the lead jurisdiction promptly upon request. C. Claims of $5,000 or Less. i. Lead Jurisdiction Responsibilities. The lead jurisdiction shall be responsible for working with the Tactical Commander to gather records relating to the VSWAT Team response. The lead jurisdiction shall provide records to its insurance provider and shall assist its insurance provider in assessing liability for acts associated with the claim. The lead jurisdiction shall notify the other jurisdictions of any determinations as to liability. In determining whether a claim should be paid, the lead jurisdiction and its insurance provider shall, at a minimum, consider the potential legal defenses to the claim and the costs of defending" the claim. ii. Liability Determination-Apportionment of Damages. The lead jurisdiction, with the assistance of its insurance provider , and risk manager, shall.determine whether the VSWAT Team is liable for damages set forth in a claim, and whether the payment of the claim would be in the best interest of the jurisdictions and/or the VSWAT Team. In the event the lead jurisdiction determines that payment of a claim is appropriate, such determination shall be final and binding upon other jurisdictions and payment shall be apportioned equally among all jurisdictions that participated in the VSWAT, Team response.. The insurance provider for the lead jurisdiction shall provide full payment to the claimant, and each jurisdiction that participated in the response shall reimburse the insurance provider for its equal share of such payment.. Prior to the payment of any claim, and as a condition of such . payment, the insurance provider providing payment shall obtain from the claimant a.complete and total release of liability on behalf of all jurisdictions participating in the VSWAT Team and each and every officer, agent, or volunteer of those participating jurisdictions. VALLEY SWAT TEAM 08-19-20 10 INTERLOCAL AGREEMENT Page S ACT.B In the event the lead jurisdiction determines that the VSWAT Team is not liable for damages set forth in a claim or that the payment of the claim would not be in the best interest of the jurisdictions and/or the VSWAT Team, the lead jurisdiction shall notify the other jurisdictions of the determination, and such determination shall be binding on the other jurisdictions; PROVIDED, that another jurisdiction that determines that payment is appropriate may pay such' claim in full, and shall not seek reimbursement from the other participating jurisdictions. iii. Letter From Insurance Adjusters. In the event a lead jurisdiction, in conjunction with its insurance provider, determines that payment of a claim is appropriate, the insurance provider shall provide each of the participating jurisdictions with a letter stating the determination and the bases for such determination. D. Claims over $5,000. i. Lead Jurisdiction Responsibilities. The lead jurisdiction shall schedule a meeting with all jurisdictions participating in the VSWAT Team to discuss the claim and to determine the appropriate manner in which to respond and/or defend the claim. The Board and persons listed in Section XVII of this Agreement shall be notified of the meeting. XVI. PROCESSING OF LAWSUITS. A. Notification to Other Jurisdictions. In the event a jurisdiction is served with a lawsuit, that jurisdiction shall provide notice and documentation of the lawsuit to each of the other jurisdictions in accordance with Section XIV of this Agreement. B. Coordination of Initial Meeting. The jurisdiction that initially receives a lawsuit shall schedule a meeting with all of the jurisdictions participating in the VSWAT Team to discuss the lawsuit and to determine the appropriate manner within which to respond and/or defend the lawsuit. The Board and persons listed in Section XVII of this Agreement shall be notified of the meeting. XVII. NOTIFICATION OF CLAIMS AND LAWSUITS. Section XIV of this Agreement requires that the jurisdiction receiving a claim or lawsuit notify the other jurisdictions of the claim or lawsuit and provide documentation of that claim or lawsuit to the other jurisdictions. Nothing in this Agreement shall be deemed a waiver by any participating jurisdiction of the VALLEY SWAT TEAM 03-19-2010 INTERLOCAL AGREEMENT page 9 ACT.B requirements set forth in Chapter 4.96 RCW, and the fact that a participating jurisdiction provides notice or copies of a claim to another jurisdiction shall not be deemed compliance with the requirement that a party who files suit against a jurisdiction first file a claim with the jurisdiction in accordance with Chapter 4.96 RCW. Moreover, nothing in this Agreement shall be deemed acceptance of service of a lawsuit, and the fact that a participating jurisdiction provides notice or copies of a lawsuit to another jurisdiction shall not be deemed adequate service of such lawsuit in accordance with the State or Federal Rules of Civil Procedure or the Revised Code of Washington. For the purposes of implementing Section XIV of this Agreement, the following persons from each jurisdiction shall receive any required notification or documentation: Auburn: Auburn City Attorney 25 West Main Street Auburn, WA 98001 (253)931-3030 Auburn Police Chief 340 East Main Street,,Suite 201. Auburn, WA 98002 (253)931-3080 Auburn Human Resources Director/Risk Manager 25 West Main Street Auburn, WA 98001' (253)931-3040 Auburn City Clerk 25 West Main Street Auburn, WA 98001 (253)931-3039 Port of Seattle: Port of Seattle Claims Manager P.O. Box 68727 Seattle, WA 98168 Tukwila: City Clerk VALLEY SWAT TEAM 08-19-20 10 INTERLOCAL. AGREEMENT Kent: Kent City Attorney 220 4th Avenue South Kent, WA 98032 (253) 856-5781 Kent Risk Manager 220 4th Avenue South Kent, WA 98032 (253) 856-5285 Kent City Clerk 220 4th Avenue South Kent, WA 98032 (253) 856-5728 Kent Police Chief 220 4th Avenue South Kent, WA 98032 (253) 856-5888 Federal Way: Federal Way City Clerk 33325-8th Avenue South Federal Way, WA 98003 Federal Way City Attorney 33325 - 8th Avenue South Federal Way, WA -98003 -age ACT.B City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 WCIA: Claims Manager WCIA P.O. Box 1165 Renton, WA 98057 ClAW: Director of Claims Canfield & Associates, Inc. 451 Diamond Drive Ephrata, WA 98823 • Renton: Renton Risk Manager 1055 So. Grady Way Renton, WA 98057 XVIII. COMPLIANCE WITH THE LAW The. VSWAT Team and all its members shall comply with all federal, state, and local laws that apply to the VSWAT Team. XIX. ALTERATIONS This Agreement may be modified, amended, or altered by agreement of all participating jurisdictions and sucha-alteration, amendment,"or modification shall be effective, when reduced to writing- arid executed'irr a''manner consistent with paragraph XXIII of this Agreement. . " • XX. RECORDS Each jurisdiction shall maintain training records related to the VSWAT Team for a minimum of seven (7) years. A copy of these records will be forwarded and maintained with the designated VSWAT Team Training Coordinator. All records shall be available for full inspection and copying by each participating jurisdiction. XXI. FILING Upon execution hereof, this Agreement shall be filed with the city clerks of the respective participating municipalities, and such other governmental agencies as may be required by law. XXII. SEVERABILITY VALLEY SWAT TEAM 08-19-2010 INTERLOCAL AGREEMENI' Page ACT.B If any part, paragraph, section, or provision of this Agreement is held to be invalid by any court of competent jurisdiction, such adjudication shall not affect the validity of any remaining section, part, or provision of this Agreement. XXIII. MUNICIPAL AUTHORIZATIONS This Agreement shall be executed on behalf of each participating jurisdiction by its duly authorized'representative and pursuant to an appropriate resolution or ordinance of the governing body of each participating jurisdiction. This Agreement shall be deemed effective upon the last date of execution by the last so authorized representative. This Agreement may be executed by counterparts and be valid as if each authorized representative had signed the original document. By signing below, the signor certifies that he or she has the authority to sign this Agreement on behalf of the jurisdiction, and the jurisdiction agrees to the terms of this Agreement. Mayor, City of Auburn Date . City Attorney, City of Auburn Date Ctty\Clerk, City of Au bu m Date X7 Mkyof, Cit^of ReMorf -t Date City Attorney, City of Renton :eity"Qterg"City,of Renton" Date Date Ma^ltaQitysof Tukwila Date City Attorney, City of Tukwila Date City Clerk, City of Tukwila Date Mayor, City of Kent Date City Attorney, City of Kent Date City Clerk, City of Kent Date so. *//9/sU/0 City Manager, ciy'of Federal Way Date City AttMey, City of Federal Way J&-p\m* )a'te VALLEY SWAT TEAM.08-19-2010 INTERLOCAL AGREEMENT Page ACT.B Chief Executive Officer, Port of Seattle Date Port Counsel, Port of Seattle Date VALLEY SWAT TEAM 08-19-2010 INTERLOCAL AGREEMENT Page ACT.B ACT.B AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4803 Date: February 8, 2012 Department: Parks/Art and Recreation Attachments: Resolution 4803 Contract Budget Impact: $0 Administrative Recommendation: City Council approve Resolution 4803 Background Summary: The office of the Cultural Development Authority of King County, doing business as 4Culture, awarded a grant to the City of Auburn in the amount of $10,000 to install an exterior performance stage cover in Les Gove Park that would allow additional outdoor concerts and a variety of uses. Construction and installation of the stage cover will be scheduled for Spring 2012. Design for the stage cover has been completed by David A. Clark Architects. Construction materials will be ordered by Parks staff and the installation contracted and assembled on site. The City of Auburn initial budget is $27,726 (total) dedicated to funding this project and has been awarded $10, 000 to go towards the cost. Reviewed by Council Committees: Municipal Services, Planning And Community Development Other: Arts Commission Councilmember:Peloza Staff:Faber Meeting Date:February 13, 2012 Item Number:ACT.C AUBURN * MORE THAN YOU IMAGINEDACT.C - - - - - - - Resolution No. 4803 February 2012 Page 1 RESOLUTION NO. 4803 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE WASHINGTON STATE ARTS COMMISSION AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE NECESSARY CONTRACTS TO ACCEPT SAID FUNDS WHEREAS, the City of Auburn Arts Commission, on behalf of the City of Auburn, submitted an application to 4Culture, Arts Cultural Facilities; and WHEREAS, the City has been advised that it has been approved to receive a grant from said program in the amount of Ten Thousand and No/100s Dollars ($10,000.00); and WHEREAS, acceptance of the grant will benefit the citizens of Auburn. NOW, THEREFORE, THE CITY COUNCIL OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. Acceptance of Grant and Authorization of Contract. The City Council hereby accepts the Arts Cultural Facilities from 4Culture, in the amount of Ten Thousand and No/100s Dollars ($10,000.00), and authorizes the Mayor and City Clerk to execute the Contract with Washington State Arts Commission in substantial conformity with the Contract marked as Exhibit “A” attached hereto and incorporated herein by this reference. Section 2. Implementation. The Mayor is further authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation, including assuring that the grant fund appropriation is included in the appropriate budget documents of the City. ACT.C - - - - - - - Resolution No. 4803 February 2012 Page 2 Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon. SIGNED and DATED this ______ day of February, 2012. CITY OF AUBURN ________________________________ PETER B. LEWIS, MAYOR ATTEST: ___________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: ___________________________ Daniel B. Heid, City Attorney ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C ACT.C AGENDA BILL APPROVAL FORM Agenda Subject: Redflex Program Financial Information Date: February 7, 2012 Department: Finance Attachments: Memo Attachments A and B Budget Impact: $0 Administrative Recommendation: Background Summary: As requested from the Municipal Services Committee meeting of January 23 on the 2011 financial performance of the Redflex program, attached is a worksheet providing monthly revenue and expenditure information. Reviewed by Council Committees: Municipal Services Councilmember:Staff:Coleman Meeting Date:February 13, 2012 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Interoffice Memorandum To: Municipal Services Committee From: Shelley Coleman, Finance Director CC: Pete Lewis, Mayor Date: February 13, 2012 Re: Red Light Photo Enforcement Financial Information As requested at the Municipal Services Committee meeting of January 23, attached are two documents in response to follow-up questions from the Committee as follows: Attachment A: This attachment is an excerpt from the January 23 Committee handouts from the Police Department on the Red Light Photo Enforcement program. As a recap, this handout shows total revenues of $793,351, total program expenses of $919,239 (which include City payment to Redflex of $729,007), and a net program deficit of $125,888 for the year ending 2011. At the conclusion of the January 23 Committee meeting, the Committee requested the Finance Department provide additional detail on the amount invoiced by Redflex and the amount paid by the City. The requested information is included as Attachment B to this memorandum and is discussed below. Attachment B: This attachment provides revenue and expenditure information, by month, for the Red Light Photo Enforcement program for the year 2011. As you will note in the last column of this attachment, the totals as shown in this attachment refer back to the year-end financial information as presented in Attachment A. As shown in this attachment, Redflex Invoices during this period totaled $908,935, of which the City has paid $729,007, leaving a balance owed to Redflex of $179,928. This balance will be paid when monthly revenues from the photo-enforcement program exceed the monthly invoice from Redflex and will continue until such time the balance is eliminated. Only then can the City use any revenues in excess of the invoice to pay program operating expenses. Page 1 of 1 DI.A DI.A DI.A AGENDA BILL APPROVAL FORM Agenda Subject: Matrix Date: February 6, 2012 Department: Attachments: Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: Background Information Reviewed by Council Committees: Municipal Services Other: Peloza Councilmember:Staff: Meeting Date:February 13, 2012 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D MU N I C I P A L S E R V I C E S C O M M I T T E E P R O J E C T - G O A L M A T R I X NO . P R O J E C T D E S C R I P T I O N L E A D C O S T R E V I E W D A T E ES T . C O M P L . DA T E ST A T U S 10 P R e d L i g h t P h o t o E n f o r c e m e n t B o b L e e 4 / 2 3 / 2 0 1 2 Qu a r t e r l y R e p o r t s : Ja n ( P r e v O c t - D e c ) ; Ap r i l ( P r e v J a n - M a r ) ; Ju l y ( P r e v A p r - J u n e ) ; Oc t o b e r ( P r e v J u l y - S e p t ) 2n d m e e t i n g o f th e m o n t h . Re v i s e d s i g n a g e u n d e r c o n s t r u c t i o n . Di r e c t o r Co l e m a n t o p r o v i d e f i n a n c i a l r e p o r t a t 2 / 1 3 / 1 2 me e t i n g 20 P A n i m a l C o n t r o l a n d R e s c u e B r e n d a H e i n e m a n O n - G o i n g Co u n c i l m e e t i n g 6 / 2 1 a p p r o v e d 2 . 5 y e a r I L A f o r K i n g Co u n t y A n i m a l S e r v i c e s . O n 9 / 1 9 / 1 1 C o u n c i l ap p r o v e d R e s o l u t i o n N o . 4 7 4 7 f o r P r o f e s s i o n a l Se r v i c e s A g r e e m e n t . ( A n i m a l S h e l t e r a n d S e r v i c e be g i n n i n g J a n u a r y 1 , 2 0 1 2 w i t h a c t u a l o p e r a t i o n s be g i n n i n g J a n u a r y 1 , 2 0 1 3 . ) 24 P F i r e w o r k s U p d a t e B o b L e e 2 / 1 3 / 2 0 1 2 O n - G o i n g MS C h e l d a s p e c i a l m e e t i n g o n 1 0 / 2 0 / 1 1 . M a y o r Le w i s t o s c h e d u l e m e e t i n w i t h M I T . G e n e r a l di s c u s s i o n o f f i r e w o r k s s c h e d u l e d f o r 2 / 1 3 / 1 2 . 26 P G r a f f i t i P r o g r a m P l a n n i n g / P o l i c e O n - G o i n g H o t l i n e P h o n e N o . 93 1 - 3 0 4 8 E x t . 7 27 P A n i m a l C o n t r o l L i c e n s i n g P r o g r a m M i c h a e l H u r s h 4 / 2 3 / 2 0 1 2 Qu a r t e r l y R e p o r t s : Ja n ( P r e v O c t - D e c ) ; Ap r i l ( P r e v J a n - M a r ) ; Ju l y ( P r e v A p r - J u n e ) ; Oc t o b e r ( P r e v J u l y - S e p t ) 2n d m e e t i n g o f th e m o n t h . Di r e c t o r C o l e m a n t o p r o v i d e 2 0 1 1 y e a r e n d fi n a n c i a l i n f o r m a t i o n a t t h e 2 / 1 3 / 1 2 m e e t i n g . 28 P S o l i d W a s t e R a t e R e v i e w S h e l l e y C o l e m a n 6 / 2 5 / 2 0 1 2 Re v i e w r a t e s t r u c t u r e , s o l i d w a s t e f u n d b a l a n c e a n d CP I a p p l i c a t i o n . H a s t h e r e v i s e d R a t e M o d e l d o n e i t ' s jo b ? T h e C o m m i t t e e a s a g o a l w i l l p u r s u e a m i n i m u m 10 % c o m m e r c i a l s u b s i d y r e d u c t i o n u n t i l t h e c r o s s - se c t o r c o m m e r c i a l s u b s i d y i s r e m o v e d . T h r o u g h MS W M A C i n p u t f r o m o t h e r c i t i e s w i l l h e l p C O A de t e r m i n e i f i t w i l l c h a n g e t o d i r e c t b i l l i n g a n d t h i s w i ll be i n c l u d e d i n t h e 2 0 1 2 r e v i e w i n J u n e . 29 P Go l f C o u r s e W o r k i n g C a p i t a l R e v i e w a n d Fu t u r e P l a n s Sh e l l e y C o l e m a n 3 / 2 6 / 2 0 1 2 O n - G o i n g Qu a r t e r l y R e p o r t s : Ja n ( P r e v O c t - D e c ) ; Ap r i l ( P r e v J a n - M a r ) ; Ju l y ( P r e v A p r - J u n e ) ; Oc t o b e r ( P r e v J u l y - S e p t ) 2n d m e e t i n g o f th e m o n t h . 3/ 2 6 / 1 2 r e v i s e d f i n a n c i a l a n d b a c k g r o u n d in f o r m a t i o n r e v i e w a n d 6 / 2 5 / 1 2 f o r g o l f c o u r s e op e r a t i o n s m a r k e t i n g p l a n r e v i e w . 30 P S t r e e t M e d i a n M a i n t e n a n c e D a r y l F a b e r 2 / 1 3 / 2 0 1 2 31 P C e m e t e r y U p d a t e D a r y l F a b e r 3 / 2 6 / 2 0 1 2 Di r e c t o r F a b e r t o p r o v i d e c u r r e n t f i n a n c i a l i n f o r m a t i o n an d b a c k g r o u n d t o a s s i s t n e w c o m m i t t e e m e m b e r s . Ma r k e t i n g p l a n t o b e p r e s e n t e d a t o n e o f t h e J u n e me e t i n g s . NO . I T E M O F I N T E R E S T 3 I S h o p p i n g C a r t U p d a t e R a n d y B a i l e y 7 / 2 3 / 2 0 1 2 Ja n u a r y ( P r e v J u l y - D e c ) , Ju l y ( P r e v J a n - J u n e ) La s t R e v i s i o n D a t e : 1 / 2 4 / 1 2 e: \ m a y o r \ P D F C o n v e r t . 2 3 7 7 . 1 . M a t r i x _ 1 - 2 4 - 1 2 . x l s DI.D