HomeMy WebLinkAbout12-19-2011 � * Public Works Committee
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- December 19, 2011 - 3:30 PM
Annex Room 2
'WASH t NGTON; MINUTES
I. CALL TO ORDER
Chairman Rich Wagner calied the meeting fo orderat 3:30 p.m. in Conference
Room #2, located on the second floor of Auliurn City Hall, One East Main Street;
Auburn, WasFiington.
A. Roll Cail
Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Councilmember John Partridge, Councilmember-Elec# Wayne Osborne,
Councilmember-Elect John Holman, Public Works Director Dennis Dowdy,
City Engineer%Assistant Director Dennis Selle, Assistant City Engineer
Ingrid Gaub, Utilities Engineer Dan Repp, Engineering Aide Amber Mund,
Water Utility Engineer Cynthia Lamothe; Street Systems EngineerSeth
Wickstrom, TranSportation Planner/Grants Manager Chris Hankins,
Consiruction Manager Larry Dahl, Project Engineer Ryan Vondrak, and
Public Works Secretary Jennifer Rigsby.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Haugen seconded to approve the Public VVorks Committee Meeting
minutes for date, December 5, 2011, as amended.
Member Haugen asked that the word "draught resistant° be stncken from
the sentence ending, ".....fhe section of the code #hat addresses the use of
draught resistant plants"and asked that the sentence read "the section of
the code 4hat addresses the use of plants.
Mayor Lewis noted a scrivener's error, page 5 of 10, Section 10.70.015, last
sentence.The word "begin"will be changed to read "being" and "six feeY'
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will be changed to read "six stories."
Motion Carried Unanimously. 3-0.
B. Right-of-Way Use Permit No. 11-33 (Mund)
Councilmember Peloza moved and Councilmember
Haugen seconded to approve Right-of-Way Use Permit No. 11-33 for King
County Housing Authority Water Line for Wayland Arms Community
Garden.
Engineering Aide Mund was present. There were no questions from the
Committee.
Motion Carried Unanimously. 3-0.
C. Annual On-Call Professional Service Agreements (Gaub)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the Ciry Council grant permission to
enter into the On-Call Professional Service Agreements for2012.
Assistant City Engineer Gaub stated that the service agreements are new
agreements, in response to a question asked by Chairman Wagner
regarding what was spent on the agreements in the previous year.
, Motion Carried Unanimously. 3-0.
. D. Public Works Consultant Agreement AG-C-408 (Lamothe)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the Council grant permission to enter
into Consuftant Agreements No. AG-C-408 with Golder Associates for
Engineering Services for Project No. CP1107 Fulmer Wellfield
Improvements.
Water Utility Engineer Lamothe provided some 6ackground information to
the Committee, explaining that earlier in 2011 staff presented a report to the
Committee about the situation at Fulmer VNellfield that involves Wells 2, 6, 7
and.the Corrosion Gontrol Treatment Facility. Lamothe stated that 4he
scope of work included in the agreement being proposed is to do
investigation and analysis and recommend improvement options
Chairman Wagner askedlwhen the pump waspulled out if it was
determined that sand caused the failure. UNater Utility Engineer Lamothe
stated that the problem is a combination of sand and well hydraulics. Water
Utility Engineer Lamothe stated that Well 7 contains manganese and the
well is limited for production because of required blending with Wells 2 and
6 which are currently not on line.
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Director powdy spoke about work that was done in the past trying to locate
manganese-free water sources, in response to a question asked by
Chairman Wagner regarding abandonment of the Fulmer Welifield. Dowdy
stated that no manganese-free water was located during the exploratory
efforts, with the exception of the area near Well 2.
Chairman Wagner stated that he is concerned with the amount of money
being spent on Fulmer Welifield, especially since there are problems with
the geography.
The Committee and staff discussed the possibility of applying for moving
the water right to a location that is free of manganese. Ghairman Wagner
suggested testing near the Auburn Goif Course.
Utilities Engineer Repp stated that there are several reasons why staff is �
suggesting further examination ofithe Fulmer Wellfie�d. Repp explained that
the Water Rights are all ready in place and staff believes that the weli
failures were largely hydraulically driven and that was probably caused by
the wells being too close togethe�: Staff suspects that one of the wells can
be rehabilitated to get it back into functioning order. Utilities Engineer Repp
explained that the water quality at Wells 2 and 6 is good and that is why
water from those wells is blended with water from Well 7. Repp stated that
one of the reasons #or the continued investigation into the wellfield is fo
determine whether or not it makes sense to continue to have the wells in
that location. Utilities Engineer Repp reite�ated that there is clean water at
Fulmer Wellfield.
Assistant Director/City Engineer Selle stated that staff believes the
rehabilitation of the wellfield is likely the most cost effective option for
increasing the City's watersupply, but staff does not want to move forward
with additional improvements in the area until staff is sure a well or
combination of wells will meet the City's needs. Assistant Director/City
Engineer Selle reviewed theadvantages of utilizing water infrastructure that
is already in place at 4his location including the close proximity of the wells
to the corrosion control treatment facility.
Using the vicinity map, Water Utility Engineer Lamothe identified the City
owned property, in response to a question a§ked by Member
Haugen. Chairman 1Nagnersuggested thaf#he scope of work include
exploring all options, including relocating the wells and/or the Water Rights.
Assistant Director/City Engineer Selle answered questions asked by Vice-
Chair Peloza regarding the causes of production problems with Wells 2 and
6.
Member Haugen spoke in favor of examining the long-term water needs of
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the City and supported making the investment in securing water for Au6um.
The Committee discussed the future possibility of using reciaimed water in
lieu of potable water.
Chairman Wagner asked how much of the City's Water Right.is Fulmer
Wellfield. Water Utility Engineer Lamothe answeretl the City's totaCWater
Right is 26 million gallons per day and Fulmer Wellfield accounts for 13.5
million of those gallons, approximately 50%.
Assistant DirectodCity Engineer Selle-responded to questions asked by
Member Haugen regarding Water Right capabilities.
Chairman Wagner asked staff not to complete the entire c.o,nsultant study if
early finding make�it clear that the proposed Fulmer wellfield�concept is not;
feasible.
Motion Carried Unanimously. 3-0.
E. Public Works Project No. CP1117 (Wickstrom)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the City Council approve Final Pay
Estimate No. 2 Contract No. 11-19 in the Amount of $45,697.85 with
Doolittle Construction and Accept Construction of Project No. CP1117 2011
Arterial and Collector Crack Seal Project.
Street,Systems Engineer Wickstrom stated that the City planned on
spending the entire project budget in order to crack seal as many streets as
possible, in response to a question asked by Chairman Wagner.
Chairman Wagner asked which jurisdictions are responsible for
maintenance work on the portion of 277th Street included in the
project. Assistan4 Director/City Engineer Selle answered thaYthe portion of
the s#reet included in #he projecYs scope of work is completely the
responsibility of the City of Auburn.
Vice-Chair Peloza commerrted favorably in regards to the project.
Motion Carried Unanimously. 3-0.
IIL RESOLUTIONS
A. Resolution No. 4782 (Gaub)
A Resolution of#he City Council of the City of Auburn, Washington,
Amending the City of Aubum Fee Schedule Relating to Fees Charged by
the Public Works Department
Councilmember Peloza moved and Councilmember
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Haugen seconded to table Resolution No. 4782 and reschedule discussion
for the first Public Works Committee Meeting in 2012; January 3rd.
Chairman Wagner referenced an email sent to him by Councilmember-Elect
Osborne: In response to questions asked.by Chairman Wagner and those.
contained in the email, Assistant City Engineer Gaub stated that there a�e a
lotof different factorsthaf effect the costs relating to a Construction
Excavatiorr permit and not all of the costs are directly proportional to aJineal
foot for the work that is being done.
Gaub explained that typically Construction Permits are for relocation, new
installation or replacement of natural gas, power and telecommun'ications
systems or monitoring wells, or geotechnical investigations within the Right-
of-Way. Assistant Gity'Engineer Gaub reviewed some of the factorstfiat
can vary on a Construction Permit, such as, where the work is locate within
the right-of-way, i.e. a parking area, a sidewalk, in the roadway, eta,
whether or not the roadway is an arterial street ar a residential §treet, and
what thetraffic control requirements are. Gaub said that wi4fi all of the
aspects of Construction Permits that effect cost, the staff developed the
current fee structure to try to take into account all of the variations that
happen with the differerrt.types of ConStruc#ion Permits that are
issued. Assistant Ciry Engineer Gaub stated that there have been no
complaints from the permitees regarding the current fee structure.
Assistant City EngineerGaub explained that in order to try to get an
equitable cost for ezactly what work a permitee is doing, where the work is
being done, and all of the other factors, #here would need to be a very
complicated lineal foot calculation to determine actual cost.
Gaub s[ated that the fee structure has been in place for sev.eral years and is
based on actual costs and staff's expe�ience in what the costs invotved
are. The current calculations are a simple way to perform the calculation in
the most equitably manner.
Chairman Wagner suggested the Committee table the issue until January.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4770 (Hankins)
A Resolution of the City Council of the City of Aubum, Washington,
Approving the 20]2-2017 Transportation Impro,vement Program of the City
of Auburn Pursuant to R.C.IN. Chapter 35.77 ofthe Laws of'the State of
Washington
The Committee and staff reviewed the TIP Matrix.
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Chairman Wagner asked a6out allocating predesign funds to 2013 for TIP
#8, A Street NW (VU Main to 3rd Street NW). Transportation Planner/Grants
Manager Hankins said that staff could look into.relocating the predesign
monies but staff would not have time to make changes tb the TIP between
the Public Works Committee Meeting and.fhe Public Hearing being held the
same night. Mayor Lewis asked if there were any other projects where the
Chair would like to review the possibility of making changes to
funding. Chairman Wagner stated the he may waM to look at the funding for
TIP #s 64, 65 and 66.
The Committee and Director powdy discussed the ballot measure that is
being brought to v_oters to support the preservation and rebuilding of City
Streets. Director powdy pointed out that the measure does not inolude
adding new capacity to the system.
Assistant Director/City Engineer Selle suggested amending the allocation of
funds for2013 with the next year's update,'i.e. the 2013-2018
Transportation Improvement Program.since the Chair is not requesting any
funds be brought in to 2012. The Committee and Mayor Lewis agreed.
Mayor Lewis asked that it 6e reflected in the minutes that the Pubtic Works
Committee is requesting to rev'iew the TIP again to move projects such as
#s 8, 64, 65, and 66 for funding in possibly 2013. Chairman Wagner agreed.
Transportation Planner/Grants Manager Hankins and Mayor Lewis
answered qaestions asked by Chairman Wagner regarding the funding for
TIP #8.
Chairman Wagnerproposed that the "WA 2013" or "Will Apply in 2013"
grant funding designation be added to TIP #54.
Transportation Planner/Grants Manager Hankins pointed out that the
constraint summary for each projecYwas moved from the matrix to page 62
of the TIP Summary document during the 2010 TIP update. Chairman
Wagner asked thatiitem numbers,be included on the page.
Vice-Chair Peloza asked that 17th Street SE be added to the title forTlP
#22.
The Committee supported adoption of the TIP.
B. Capital Project Statu`s Report (Gaub)
Item 9 — CP1006— Lakeland Hills Reservoir 6: Vice-Chair Peloza asked
when the reservoir will be filled and operational. Assisfant City Engineer
Gaub answered approximately February or March 2012. Vice-ChairPeloza
asked how much wate� iYw'ill hold. Utility Engineer Repp answered 1 M
gallons. .
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Item 11 — CP1005—S Division St Promenade Project: Chairman Wagner
asked if there;are any delays in delivery of the signal. Assistant City
Engineer Gaub stated that the signal has aRived and installation is weather
dependant. Gaub stated thaf the gateway arch wili also be instailed.
Item 16 — CP1116 — DowntoVun Pedestrian Lighting Chairman Wagner
asked if staff observed the color spectrum at any location where similar LED
lights were in use. Assistant City Enginee.r Gaub answered thaYthe vendor
demonstrated two d'ifferent LED lights on the City Hall Expanded
Plaza. Chairman Wagner asked who chose the lights. Gaub answered
herself, Assistant Direclor/City Engineer Selie, Prbject Engineer Vondrak,
and Construction Manager Dahl and other staff alf reviewed the lights and
agreed on the LED lights chosen. Gaub reported that staff took light level
readings and,found the LED lights to provide more uniform light and did not
have the brighter spot light you see on the metal halide lights so they may
have the appearance of being dimmer but are more uniform.
Assistant City:Engineer Gaub stated that it was estimated that it will take
eight years of energy cost savings to equal the cost of the CED lights, in
response to a question asked by Chairman Wagner.
Assistant City Engineer Gaub indicated that the signai poles and gateway
arch should begiri instaliation this week in response to a question from the
Committee.
Item 13—A Street NW Corridor— Phase 1: Assistant City Engineer Gaub
explained what is meant by the term "pre-load" as it relates to this project in
response to a question.for Councilmember Peloza. Due to the soft and
comp�essiblesoils on the northern portion of the project, additional soil
material is brought in to force the settlement to occur sooner reducing the
potential'for additional settlement of the roadway later.
Items 25 and 26— CP1118 and CP1119 —Aubum Way South Corridor
I�rovements: Assistarit City Engineer Gau6 stated that staff is planning
on putting out one construction contract for both projects. Because the
design work for the fir Street to HemlockStreet and the grant will take a
longer time, the projects are scheduled fo go out to bid in 2013, in response
to questions asked byChairrnan Wagner.
Item 35—CP1121 —2011 Local Street Ravement Preservation Phase 2:
Assistant City Engineer Gaub reported that bids were opened on December
16, 2011 and the contractwill come to the Committee and Council for award
_
on January 3, 2012. Gaub Said that the apparent low bidder is
approximately $200,000 below the engineer's esfimate and there were 23
bidders, in response to questions asked by Vice-Chair Peloza.
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Item E - CP1016 - Fenster Levee Project: Assistant City Engineer Gaub
stated that the report did not include tfie new funds secured 6y Vice-Chair
Peloza and WIRA-9, in response to a question asked by Chairman
Wagner.
Item G - MS0802 - Airport Reroof: Member Naugen asked foran update
on the project: Councilmem6er-Elect Os6orne reported that the contract
should go out in March or April because the roof treatment has to be
completed in the Spring. Osborne described the type of coating product
being used on the roof, in response to a question asked by Member
Haugen.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee,
fhe meeting was adjourned at 4:19 p.m.
Approved this 3rd day of January, 2012.
�-` `_�
3iich Wagner ermiferR'
Chairman P�lic Wotks de�er6nent retary
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