HomeMy WebLinkAbout01-03-2012 « * , Public Works Committee
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January 3, 2012 - 3:30 PM
Annex Room 2
1NASH WGTON MIN UTES
I. CALL TO ORDER
Ghairman Rich Wagner called the meeting to order at 3:30 p,m: in Conference
Room #2, located on the second floor of Auburn Ciry Hall, One East Main.Sfreet,
Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Councilmember John Holman, Councilmember Largo Wales, Public Works
Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle,
Assistant City Engineer Ingrid Gaub, Water Utility Engineer Cynthia
Lamothe, Street Systems Engineer Seth Wickstrom, Project Engineer Leah
Dunsdon, Traffia Engineer Pablo Para, and Public Works Secretary Jennifer
Rigsby.
B. Announcements
Chairman Wagner welcomed Councilmember Wayne Osbome to the
Committee.
• C. Agenda Modifications
There were no ageritla modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the Public Works Commit[ee Meeting
minutes for date, December 19, 2011.
Motion Carried Unanimously. 3-0.
B. Public Works Project No. CP1103 (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to, recommend that the Gity Council grant permission to
advertise forbids for Project No. CP1109,132nd Avenue SE Tacoma
Pipeline 5 Intertie Improvements.
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ProjectEngineer Dunsdon explained that the design for the intertie is similar
to that of the intertie that was constructed in 2010 on B Street NUV.
Chairman Wagnerasked how many feet of waterline was purchased by tfie
City from Covington Watec District#111. After consulting with Water Utility
Engineer Lamothe, Project Engineer Dunsdon answered approximately
2,000 feet.
The Committee and staff reviewed the vicinity map, identifying the project
location.
Member Osborne verified that the City does not yet have a contracYfor the
water to be provided by the intertie. Water Utility Engineer Lamothe
answered that the Ciry is currently in discussion with the City of Tacoma
regarding water. Assistant Director/City Engineer Selle pointed out that the
City does have access to the water on an emergency basis.
Chairman Wagnerasked if both the City of Tacoma and Cascade Water
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Alliance (CWA) are still potential water providers. Director powdy confirmed
that they are.
Vice-Chair Peloza asked if it is difficult to activate the intertie. Assistant
Director/City Engineer Seile answered that activation is as simple as turning
two valves on..
Chairman Wagner reguested that when staff brings a potential water
agreement to the Committee for consideration, that a comprehensive
comparison of the cost of purchasing water fo the cost of making
improvements to all the City wells and welifields be included.
Assistant Director/City Engineer Selle stated that staff wants to bring back a
refined water supply strategy to the Committee for discussion before
bringing forward a water purchase agreement. Selle explained the
'importance of pinning downthe infrastructure costs for the water supply
strategy since the improvements rimake up the.major portion ofthe water
capital program and will affect the water ra#es discussions with the
Committee plus the strategy would also define any water purchasing
necessary to meet immediate and projected water supply needs.
Assistant Director/City Engineer Selle said that staff will provide background
information, including cost information, to the Committee asthe discussion
of rates and water supply commence. Selle said that once there is a water
supply strategy decision and xate structure that supports the purchase of
water, staff will proceed with working with the Committee toward the
execution of a water purchase agreemen#.
Mayor.Lewis requested, on behalf of the Administration, that Council
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consider doing ali that can be done, using int_e.rim water when necessa .ry, to
get the highest possi6te use from the existing wellfields first and at 1he
same time look at supplementing; in,the. long term, with outside purchased
water. Chairman Wagner responded that the cost of purchasing water
should be compared to the cost of improving the existing system. Mayor
Lewis-spoke about water rights and the possible consequences of not
maximizing fhe use of fhe City's water rights, such as a likely state decision
to revoke water rights that are not scheduled for beneficial use in the Ci4y's
Comprehensive Water Plan.
Motion Carried Unanimously. 3-0.
C. Public Works Project No. CP1201 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osbome seconded to recommend that the City Council grant permission to
enter into Consultant Agreement No. AG-C-414 with Jacobs Engineering,
Inc. for engineering services for Project No. CP1201, 201�2 Local Street
Pavement Reconstruction Project.
Chairman Wagner asked that staff provide the Committee with some
comprehensive cost breakdowns; cost per mile, for project such as CP1201
in the future.
Chairman Wagner asked if there were any water improvements, included in
the project that can fie postponed. Assistant DirectodGity Engineer Selle
answered that in order to reconstruct the selected roads, the water
improvements must_6e included. Assistant Director/City Engineer Selle
pointed out thatany o#her roads that staff and the Committee could have
selected for the project.would have had water improvements as well.
Assistant DirectodCity Engineer Selle answered questions asked by Mayor
Lewis regarding the storm drainage improvements on 22nd Street SE,
included in the projecYs scope of work.
Chairman Wagner asked if Save Dur Street funds will be used for storm
improvements. Street Systems�Engineer VVickstrom answered that storm
funds that havenotbeen used in ProjecTNo. CP1121 will be moved to
ProjecYNo. CP1201.
Street Systems Engineer Wickstrom answered a question asked by Vice-
Chair Peloza regarding the figures on the agenda bill and those on the
budget status sheet.
Assistant City Engineer Gaub answered a,question asked by Member
Osborne regarding how the consultant fees are allocated to the different
aspects of the project budgef.
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Chairman Wagner suggested that there be additional documentation
provided by staff, explaining why each street is selected for the Save Our
Street reconstruction projects, in the future, including comparisions to those
streets not selected. Mayor Lewis agreed..
Motion Carried Unanimously. 3-0.
D. Public Works Project No. CP1121 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osbome seconded to recommend that the Ciry Council permission to
award Corrtract No. 11-25 to Johansen Excavating on their Low Bid of
$1,274,53125 plus Washington State sales tax ofi$26,943.19 for ProjecY
No. CP1121 2011 Local 8treet Pavement Reconstruction - Phase 2.
Chairman Wagner pointed out a Scrivener's error on the budget status
sheet.
Assistant Director/City Engineer Selle explained how it is determined
whether or not a consultant is needed for projects, in response to a question
asked by Member Osborne.
Motion Carried Unanimously. 3-0.
III. RESOLUTIONS
A. Resolution No. 4785_ (Lee/Gaub)
AAesolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute a Local Agency Agreement Between the
City of Autiurn and the Washington State Department of Transportation
Relating to the 8th.Street NE U-Turn Improvement Project
Councilmember Pelozamoved and Counciimember
Osborne seconded to recommend that the City Council adopt Resolution
No. 4785..
Assistant City Engineer Gaub stated that the grant does not fund the entire
project. Staff plans on,using the grant to fund the design.for the project and
to partially fund 4he Right-of=lNay acquisition, in response to a question
asked by Ghairman Wagner. Gaub said that the remainder of the project;
approximately $240,000.00, virill be funded through 102 funds and REET
funds.
Assistant City EngineerGaub diagrammed and identified the City owned
Right-of-Way on the north east corner of tFthe intersection, following a
comment made by Chairman Wagner regarding the property at the
northeast corner of the intersection being for sale. Assistant City Engineer
Gaub demonstrated that there is an "island" of privately owned property
located 'in between the existing Right-of-Way and where the roadway
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currently is loCated.
Chairman Wagner suggested the City look into purchasing the "island" of
property between the existing Right-of-Wayand the roadway for future
planning and projects.
Assistant City Engineer Gaub explained that the resolution is worded so
that if the cost of design and Right-of-Way acquisition is'less than
$1D0,000.00, the funds could be used for construction, via asupplement
with the state, in response to a question asked by Vice-Chair Peloza.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Capital Project Status Report (Gaub)
Item 6 —CP1006— Lakeland Hills Reservoir 6: Assistant City Engineer
Gaub reported that the scaffolding has been taken down.
Item 7— C410A— S 277th Wetland Mitigation Monitorin� Member Osborne
asked when the 10 year monitoring period will be compiete. Assistant City
EngineerGaub answered that it depends. The City is currently in year 7 of
the monitoring program but if at any time during the 10 year process the
mitigation site is not working, the regulatory agencies have the ability to
extend the time on the permit requirement. Gaub stated that it will currently
end in 2015 but staff is ariticipating the time may be extended due to the
difficulties that thig site has had getting the wetlands to be established..
Item 13 —C207A—A Street NW Corridor— P-hase 1 : Assistarrt City
Engineer Gau6 dist�i6uted an aerial map with.a sketchthat includes what
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fhe Post Office had originally provided to staff, as their lay out, and some of
the suggestions staff'had given to the Post Office. Gaub stated thaYthe Post
Office has indicated ttiat the changes suggested by the City are sufficient
and the improvemenfswill,probably move forward in March or April
2012. Gaub stated that she does not know the'Post Office's current
schedule.
Assistant City Engineer Gaub reviewed the channelization plan, in front of
the Post Office, in response to a question asked by Chairman Wagner.
Gaub stated that there are currently no plans to include o-curb along A
Street NW or 3rd Street N1N to prevent left tum"s out of the Post Office
Parking Lot. Gaub stated ihat at the south entrance/exit, in orderto make a
left turn on to 3rd Street NW, a driver would have to cross a dedicated left
turn lane, which in not cur�ently legal. The Committee and staff discussed
the possible inclusion of o-curb and/or the addition of a "No Left Tum" sign.
Mayor Lewis asked if staff sees a need#o add o-curbing at this time. Traffic .
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Engineer Para answered that there currently is no accident related need for
c-curbing. Mayor Lewis suggested the establishment of signing.
The Committee and staff discussed the tum movement into the PosYOffice
parking lot, moving eastbound on 3rd Street NW. Assistant DirectodCity
Engineer Selle pointed out that if illegal turn movements become a problem,
it would be easy to install the c-curbing in the future to prohibit the tums.
The Committee and_staff discussed what signage could be installed to help
identify how to enfer and exit the Post Office parking lot.
Director powdy pointed ouYthat the latest Post Office parking lot plan does
not include the center cu�b to give drivers greater flexibility to use either
entrance/exit.
Assistant Director/City Engineer Selle stated that the width between parking
stalls in the Post Office parking lot is close to what the City standards would
be if a developer were building new 90 degree parking stalls, in response to
a comment made by Vice-Chair Peloza.
The Committee and staff discussed the function of 90 degrees parking
stalls. Mayor Lewis stated specifically that the parking is being redesigned
by the Post Office and not the City.
The Committee and staff reviewed the Post Office staff parking lot which is
primarily used for parking mail trucks and postal vehicles.
The Committee and staff discussed channelization markings and turn
movements.
Item i 6— C201 A— M Street SE Under asp s Project: Assistant Director/City
Engineer Selle stafed thatthe bypass road, from M Street SE to Auburn-
Black Diamond Road, portion was eliminated from this phase of the project,
in response to a question asked by Vice-Chair Peloza regarding the
projecYs status.
Chairman Wagnerasked who is responsible for making sure orange barrels
and signs, used by companies that are not contracted bythe City, are
stabilized for wind. Assistant.Director/City Engineer Selle stated that the
contractor is responsible for those types of detail items; such as the traffic
control being secured and put in place and maintained safely. Chairman
Wagner suggested developing some engineering standards for how 4raffic
control devices should be stabilized.
The Committee and staff discussed how the importance ofstabilizing traffic
control mechanisms against wind can be better conveyed to contractors
doing work in the City's Right-of-Way.
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Item 25— CP1118—Auburn Way Soufh Pedestrian
Improvements: Chairman Wagne�suggested;that staff consider additional
pedestrian safety improvements for Aubum Way S and other major
corridors, initiated as separate projects.
Item 22—CP1112—2011 Sidewalk Improvement Project: Vice-Chair
Peloza asked for the_status on repairs that need to be done to the sidewalk
along Harvey Road. Director powdy stated that staff went out and assessed
the sidewalk damage and it was determined that interim repairs need to be
made in four locations.
Item 29— CP1024—AWS and M Street SE Intersection
Improvements: Assistant City Engineer Gau6 stated tFiat this project is not
fully funded and staff is cur,rently working on conceptual'intersection design
and cost estimates, in response to a question asked by Vice-Chair Peloza
regarding the project schedule.
Mayor Lewis pointed out that Council'has requested the report and
conceptual designs on the intersection.
Chairman Wagner stated that he felt the schedule for the conceptual
designs was reasonable.
Item E — MS1003 —Airport Storm Water Inventory/Survex Chairman
Wagner asked if the Committee had been pre"sented with the entire
report. Assistant:DirectodCity Engineer Selle stated that Storm Drainage
Engineer Carlaw presented the study and recommendations to the
Committee.
B. Additional Discussion
Assistant Director/City Engineer Selle stated that staff needs time to assess
how much time is needed to compile the data requested by Member
Osbome prior to continuing discussion on the Construction Permit fees, in
response to a question asked by Chairman Wagner.
Vice-Chair Peloza asked who is responsible formaintenance of ditches
when the level of debris in the ditch gathered is above the outlets. Assistant
DirectodCity Engineer 8elle answered'that the City maintains the
ditches. Director povirdystated that if Vice-Chair Peloza feels there is a
problem area, to email the location to Mayor Lewis.
Chairman Wagner asked,for the status of the development of a
Transportation Benefits District (TBD). Mayor Lewis answered that the TBD
has been established and is awaiting a funding mechanism, which the
Chamber of Commerc.e is working on for street maintenance. Chairman
Wagner asked if it has tieen determined liow the City is going to fund some
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of the projects prioritized at the Council retreat.
The Committee and staff discussed funding mechanisms for new projects
the Council endorsed atihe May 2011 City Gouncil Transportation Retreat.
Mayor Lewis pointed out that both the state's and the Chamber's efforts
only allows for maintenance and specifically excludes capital
projects. Mayor Lewisclarified that what Chairman Wagner is suggesting is
a voted bond for capitaf improvement projects under the?BD. Chairman
Wagner stated that to be correct. Mayor Lewis then asked Chairman
Wagner if what he 'is asking for is for Council to review the project iist and
expected cost and then a suggestion on how to move forward with a
bond, Chairman Wagner confi�med that to be correct. Chairman Wagner
explained that in addition to the work fhe Chamber is going and the work
being done on the Street Maintenance Utility (SMU) at the legislative level,
Council needs to think about the new project list that was discussed at the
Council retreat
Mayor Lewis suggested that staff examine how the new projects could be
completed using the TBD as a funding vehicle. Mayoc Lewis suggested that
the new project list be reviewed again by the Public Works Committee as
well as at a Council of the Whole meeting.
V. ADJOURNMENT
There being no further business to come before the Pubiic Works Committee,
the meeting was adjoumed at 4:45 p.m.
Approved this 17th day of January, 2012.
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Rich Wagner Jem►ifer by
Chairman Pu61ic Works Secretary
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