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HomeMy WebLinkAbout01-03-2012 « * , Public Works Committee ciTMbF_.--..�� January 3, 2012 - 3:30 PM Annex Room 2 1NASH WGTON MIN UTES I. CALL TO ORDER Ghairman Rich Wagner called the meeting to order at 3:30 p,m: in Conference Room #2, located on the second floor of Auburn Ciry Hall, One East Main.Sfreet, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete B. Lewis, Councilmember John Holman, Councilmember Largo Wales, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Water Utility Engineer Cynthia Lamothe, Street Systems Engineer Seth Wickstrom, Project Engineer Leah Dunsdon, Traffia Engineer Pablo Para, and Public Works Secretary Jennifer Rigsby. B. Announcements Chairman Wagner welcomed Councilmember Wayne Osbome to the Committee. • C. Agenda Modifications There were no ageritla modifications. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the Public Works Commit[ee Meeting minutes for date, December 19, 2011. Motion Carried Unanimously. 3-0. B. Public Works Project No. CP1103 (Dunsdon) Councilmember Peloza moved and Councilmember Osborne seconded to, recommend that the Gity Council grant permission to advertise forbids for Project No. CP1109,132nd Avenue SE Tacoma Pipeline 5 Intertie Improvements. Page 1 of 8 ProjectEngineer Dunsdon explained that the design for the intertie is similar to that of the intertie that was constructed in 2010 on B Street NUV. Chairman Wagnerasked how many feet of waterline was purchased by tfie City from Covington Watec District#111. After consulting with Water Utility Engineer Lamothe, Project Engineer Dunsdon answered approximately 2,000 feet. The Committee and staff reviewed the vicinity map, identifying the project location. Member Osborne verified that the City does not yet have a contracYfor the water to be provided by the intertie. Water Utility Engineer Lamothe answered that the Ciry is currently in discussion with the City of Tacoma regarding water. Assistant Director/City Engineer Selle pointed out that the City does have access to the water on an emergency basis. Chairman Wagnerasked if both the City of Tacoma and Cascade Water _ Alliance (CWA) are still potential water providers. Director powdy confirmed that they are. Vice-Chair Peloza asked if it is difficult to activate the intertie. Assistant Director/City Engineer Seile answered that activation is as simple as turning two valves on.. Chairman Wagner reguested that when staff brings a potential water agreement to the Committee for consideration, that a comprehensive comparison of the cost of purchasing water fo the cost of making improvements to all the City wells and welifields be included. Assistant Director/City Engineer Selle stated that staff wants to bring back a refined water supply strategy to the Committee for discussion before bringing forward a water purchase agreement. Selle explained the 'importance of pinning downthe infrastructure costs for the water supply strategy since the improvements rimake up the.major portion ofthe water capital program and will affect the water ra#es discussions with the Committee plus the strategy would also define any water purchasing necessary to meet immediate and projected water supply needs. Assistant Director/City Engineer Selle said that staff will provide background information, including cost information, to the Committee asthe discussion of rates and water supply commence. Selle said that once there is a water supply strategy decision and xate structure that supports the purchase of water, staff will proceed with working with the Committee toward the execution of a water purchase agreemen#. Mayor.Lewis requested, on behalf of the Administration, that Council Page 2 of 8 consider doing ali that can be done, using int_e.rim water when necessa .ry, to get the highest possi6te use from the existing wellfields first and at 1he same time look at supplementing; in,the. long term, with outside purchased water. Chairman Wagner responded that the cost of purchasing water should be compared to the cost of improving the existing system. Mayor Lewis-spoke about water rights and the possible consequences of not maximizing fhe use of fhe City's water rights, such as a likely state decision to revoke water rights that are not scheduled for beneficial use in the Ci4y's Comprehensive Water Plan. Motion Carried Unanimously. 3-0. C. Public Works Project No. CP1201 (Wickstrom) Councilmember Peloza moved and Councilmember Osbome seconded to recommend that the City Council grant permission to enter into Consultant Agreement No. AG-C-414 with Jacobs Engineering, Inc. for engineering services for Project No. CP1201, 201�2 Local Street Pavement Reconstruction Project. Chairman Wagner asked that staff provide the Committee with some comprehensive cost breakdowns; cost per mile, for project such as CP1201 in the future. Chairman Wagner asked if there were any water improvements, included in the project that can fie postponed. Assistant DirectodGity Engineer Selle answered that in order to reconstruct the selected roads, the water improvements must_6e included. Assistant Director/City Engineer Selle pointed out thatany o#her roads that staff and the Committee could have selected for the project.would have had water improvements as well. Assistant DirectodCity Engineer Selle answered questions asked by Mayor Lewis regarding the storm drainage improvements on 22nd Street SE, included in the projecYs scope of work. Chairman Wagner asked if Save Dur Street funds will be used for storm improvements. Street Systems�Engineer VVickstrom answered that storm funds that havenotbeen used in ProjecTNo. CP1121 will be moved to ProjecYNo. CP1201. Street Systems Engineer Wickstrom answered a question asked by Vice- Chair Peloza regarding the figures on the agenda bill and those on the budget status sheet. Assistant City Engineer Gaub answered a,question asked by Member Osborne regarding how the consultant fees are allocated to the different aspects of the project budgef. Page 3 of 8 Chairman Wagner suggested that there be additional documentation provided by staff, explaining why each street is selected for the Save Our Street reconstruction projects, in the future, including comparisions to those streets not selected. Mayor Lewis agreed.. Motion Carried Unanimously. 3-0. D. Public Works Project No. CP1121 (Wickstrom) Councilmember Peloza moved and Councilmember Osbome seconded to recommend that the Ciry Council permission to award Corrtract No. 11-25 to Johansen Excavating on their Low Bid of $1,274,53125 plus Washington State sales tax ofi$26,943.19 for ProjecY No. CP1121 2011 Local 8treet Pavement Reconstruction - Phase 2. Chairman Wagner pointed out a Scrivener's error on the budget status sheet. Assistant Director/City Engineer Selle explained how it is determined whether or not a consultant is needed for projects, in response to a question asked by Member Osborne. Motion Carried Unanimously. 3-0. III. RESOLUTIONS A. Resolution No. 4785_ (Lee/Gaub) AAesolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Execute a Local Agency Agreement Between the City of Autiurn and the Washington State Department of Transportation Relating to the 8th.Street NE U-Turn Improvement Project Councilmember Pelozamoved and Counciimember Osborne seconded to recommend that the City Council adopt Resolution No. 4785.. Assistant City Engineer Gaub stated that the grant does not fund the entire project. Staff plans on,using the grant to fund the design.for the project and to partially fund 4he Right-of=lNay acquisition, in response to a question asked by Ghairman Wagner. Gaub said that the remainder of the project; approximately $240,000.00, virill be funded through 102 funds and REET funds. Assistant City EngineerGaub diagrammed and identified the City owned Right-of-Way on the north east corner of tFthe intersection, following a comment made by Chairman Wagner regarding the property at the northeast corner of the intersection being for sale. Assistant City Engineer Gaub demonstrated that there is an "island" of privately owned property located 'in between the existing Right-of-Way and where the roadway Page 4 of 8 currently is loCated. Chairman Wagner suggested the City look into purchasing the "island" of property between the existing Right-of-Wayand the roadway for future planning and projects. Assistant City Engineer Gaub explained that the resolution is worded so that if the cost of design and Right-of-Way acquisition is'less than $1D0,000.00, the funds could be used for construction, via asupplement with the state, in response to a question asked by Vice-Chair Peloza. Motion Carried Unanimously. 3-0. IV. DISCUSSION ITEMS A. Capital Project Status Report (Gaub) Item 6 —CP1006— Lakeland Hills Reservoir 6: Assistant City Engineer Gaub reported that the scaffolding has been taken down. Item 7— C410A— S 277th Wetland Mitigation Monitorin� Member Osborne asked when the 10 year monitoring period will be compiete. Assistant City EngineerGaub answered that it depends. The City is currently in year 7 of the monitoring program but if at any time during the 10 year process the mitigation site is not working, the regulatory agencies have the ability to extend the time on the permit requirement. Gaub stated that it will currently end in 2015 but staff is ariticipating the time may be extended due to the difficulties that thig site has had getting the wetlands to be established.. Item 13 —C207A—A Street NW Corridor— P-hase 1 : Assistarrt City Engineer Gau6 dist�i6uted an aerial map with.a sketchthat includes what _ _ fhe Post Office had originally provided to staff, as their lay out, and some of the suggestions staff'had given to the Post Office. Gaub stated thaYthe Post Office has indicated ttiat the changes suggested by the City are sufficient and the improvemenfswill,probably move forward in March or April 2012. Gaub stated that she does not know the'Post Office's current schedule. Assistant City Engineer Gaub reviewed the channelization plan, in front of the Post Office, in response to a question asked by Chairman Wagner. Gaub stated that there are currently no plans to include o-curb along A Street NW or 3rd Street N1N to prevent left tum"s out of the Post Office Parking Lot. Gaub stated ihat at the south entrance/exit, in orderto make a left turn on to 3rd Street NW, a driver would have to cross a dedicated left turn lane, which in not cur�ently legal. The Committee and staff discussed the possible inclusion of o-curb and/or the addition of a "No Left Tum" sign. Mayor Lewis asked if staff sees a need#o add o-curbing at this time. Traffic . Page 5 of 8 Engineer Para answered that there currently is no accident related need for c-curbing. Mayor Lewis suggested the establishment of signing. The Committee and staff discussed the tum movement into the PosYOffice parking lot, moving eastbound on 3rd Street NW. Assistant DirectodCity Engineer Selle pointed out that if illegal turn movements become a problem, it would be easy to install the c-curbing in the future to prohibit the tums. The Committee and_staff discussed what signage could be installed to help identify how to enfer and exit the Post Office parking lot. Director powdy pointed ouYthat the latest Post Office parking lot plan does not include the center cu�b to give drivers greater flexibility to use either entrance/exit. Assistant Director/City Engineer Selle stated that the width between parking stalls in the Post Office parking lot is close to what the City standards would be if a developer were building new 90 degree parking stalls, in response to a comment made by Vice-Chair Peloza. The Committee and staff discussed the function of 90 degrees parking stalls. Mayor Lewis stated specifically that the parking is being redesigned by the Post Office and not the City. The Committee and staff reviewed the Post Office staff parking lot which is primarily used for parking mail trucks and postal vehicles. The Committee and staff discussed channelization markings and turn movements. Item i 6— C201 A— M Street SE Under asp s Project: Assistant Director/City Engineer Selle stafed thatthe bypass road, from M Street SE to Auburn- Black Diamond Road, portion was eliminated from this phase of the project, in response to a question asked by Vice-Chair Peloza regarding the projecYs status. Chairman Wagnerasked who is responsible for making sure orange barrels and signs, used by companies that are not contracted bythe City, are stabilized for wind. Assistant.Director/City Engineer Selle stated that the contractor is responsible for those types of detail items; such as the traffic control being secured and put in place and maintained safely. Chairman Wagner suggested developing some engineering standards for how 4raffic control devices should be stabilized. The Committee and staff discussed how the importance ofstabilizing traffic control mechanisms against wind can be better conveyed to contractors doing work in the City's Right-of-Way. Page 6 of 8 Item 25— CP1118—Auburn Way Soufh Pedestrian Improvements: Chairman Wagne�suggested;that staff consider additional pedestrian safety improvements for Aubum Way S and other major corridors, initiated as separate projects. Item 22—CP1112—2011 Sidewalk Improvement Project: Vice-Chair Peloza asked for the_status on repairs that need to be done to the sidewalk along Harvey Road. Director powdy stated that staff went out and assessed the sidewalk damage and it was determined that interim repairs need to be made in four locations. Item 29— CP1024—AWS and M Street SE Intersection Improvements: Assistant City Engineer Gau6 stated tFiat this project is not fully funded and staff is cur,rently working on conceptual'intersection design and cost estimates, in response to a question asked by Vice-Chair Peloza regarding the project schedule. Mayor Lewis pointed out that Council'has requested the report and conceptual designs on the intersection. Chairman Wagner stated that he felt the schedule for the conceptual designs was reasonable. Item E — MS1003 —Airport Storm Water Inventory/Survex Chairman Wagner asked if the Committee had been pre"sented with the entire report. Assistant:DirectodCity Engineer Selle stated that Storm Drainage Engineer Carlaw presented the study and recommendations to the Committee. B. Additional Discussion Assistant Director/City Engineer Selle stated that staff needs time to assess how much time is needed to compile the data requested by Member Osbome prior to continuing discussion on the Construction Permit fees, in response to a question asked by Chairman Wagner. Vice-Chair Peloza asked who is responsible formaintenance of ditches when the level of debris in the ditch gathered is above the outlets. Assistant DirectodCity Engineer 8elle answered'that the City maintains the ditches. Director povirdystated that if Vice-Chair Peloza feels there is a problem area, to email the location to Mayor Lewis. Chairman Wagner asked,for the status of the development of a Transportation Benefits District (TBD). Mayor Lewis answered that the TBD has been established and is awaiting a funding mechanism, which the Chamber of Commerc.e is working on for street maintenance. Chairman Wagner asked if it has tieen determined liow the City is going to fund some Page 7 of 8 of the projects prioritized at the Council retreat. The Committee and staff discussed funding mechanisms for new projects the Council endorsed atihe May 2011 City Gouncil Transportation Retreat. Mayor Lewis pointed out that both the state's and the Chamber's efforts only allows for maintenance and specifically excludes capital projects. Mayor Lewisclarified that what Chairman Wagner is suggesting is a voted bond for capitaf improvement projects under the?BD. Chairman Wagner stated that to be correct. Mayor Lewis then asked Chairman Wagner if what he 'is asking for is for Council to review the project iist and expected cost and then a suggestion on how to move forward with a bond, Chairman Wagner confi�med that to be correct. Chairman Wagner explained that in addition to the work fhe Chamber is going and the work being done on the Street Maintenance Utility (SMU) at the legislative level, Council needs to think about the new project list that was discussed at the Council retreat Mayor Lewis suggested that staff examine how the new projects could be completed using the TBD as a funding vehicle. Mayoc Lewis suggested that the new project list be reviewed again by the Public Works Committee as well as at a Council of the Whole meeting. V. ADJOURNMENT There being no further business to come before the Pubiic Works Committee, the meeting was adjoumed at 4:45 p.m. Approved this 17th day of January, 2012. � �� Rich Wagner Jem►ifer by Chairman Pu61ic Works Secretary Page 8 of 8