HomeMy WebLinkAbout03-05-2012 Agenda Packet
City Council Meeting
March 5, 2012 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Auburn Municipal Court Report
The Honorable Pat Burns, Auburn Municipal Court Judge, to report on the
activities of the Auburn Municipal Court.
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. February 27, 2012 Minutes* (Peloza)
B.Planning & Community Development
1. February 27, 2012 Minutes* (Backus)
C.Public Works
1. February 21, 2012 Minutes* (Wagner)
D.Finance
1. February 21, 2012 Minutes* (Partridge)
E.Les Gove Community Campus
F.Council Operations Committee
IV.REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A.From the Council
B.From the Mayor
V.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the February 21, 2012 Regular Meeting*
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 411530 through 411834 in the amount of $1,266,931.89
and dated March 5, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532709 to 532740 in the amount of $269,508.22 and
electronic deposit transmissions in the amount of $1,222,498.64 for a grand total of
$1,492,006.86 for the pay period covering February 16, 2012 to February 29,
2012.
D. Reid Middleton Agreement* (Peloza/Coleman)
City Council approve an Agreement with Reid Middleton to develop/update a
Stormwater Pollution Prevention Plan (SWPPP) for the Auburn Municipal Airport.
(ACTION REQUESTED: City Council approve the Consent Agenda.)
VI.UNFINISHED BUSINESS
There is no unfinished business.
VII.NEW BUSINESS
There is no new business.
VIII.ORDINANCES
A. Ordinance No. 6404* (Peloza/Heid)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 10.36.190 of the Auburn City Code and creating a new Section 10.36.193
of the Auburn City Code relating to parking in residential zones
(ACTION REQUESTED: City Council introduce and adopt Ordinance No.
6404.)
IX.RESOLUTIONS
A. Resolution No. 4806* (Wagner/Heid)
A Resolution of the City Council of the City of Auburn, Washington, supporting the
Auburn Transportation Benefit District's Bond Measure
(ACTION REQUESTED: After providing an opportunity for opposing views
from the audience, City Council adopt Resolution No. 4806.)
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
February 27, 2012 Minutes
Date:
March 1, 2012
Department: Attachments:
Draft Minutes 2/27/12
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Background Information
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:March 5, 2012 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1
Municipal Services Committee
February 27, 2012 - 3:30 PM
City Hall Conference Room 3
MINUTES
DRAFT
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 on the second floor of City
Hall, 25 West Main Street, Auburn WA. Members present: Chair Bill Peloza, Vice Chair Wayne
Osborne. Members absent: Largo Wales (excused). Staff present: Mayor Peter Lewis, Chief of Police
Bob Lee, Finance Director Shelley Coleman, City Attorney Dan Heid, Planning Director Kevin Snyder,
Public Works Director Dennis Dowdy, IS Director Lorrie Rempher and Police Secretary/Scribe Kathy
Emmert. Others present: Auburn Reporter representative Robert Whale
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Minutes February 13, 2012
Vice Chair Osborne moved to accept the Minutes of the February 13, 2012 meeting. Chair Peloza
concurred.
MOTION CARRIED: 2-0
III. DISCUSSION ITEMS
A. Resolution No. 4804 (Rempher)
A Resolution of the City Council of the City of Auburn, Washington,
approving and authorizing the 2012 Regional Aerial Mapping Funding
Agreement
The Committee supports Resolution No. 4804.
B. Reid Middleton Agreement (Coleman)
Vice Chair Osborne moved to forward the Reid Middleton Agreement to full Council for approval.
Chair Peloza concurred.
MOTION CARRIED: 2-0
C. Fireworks
Topic removed from Agenda.
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MS.1
D. Noise
Topic removed from Agenda.
E. Parking
The Committee discussed the current parking ordinance and in consultation with staff determined
that a new Ordinance should be enacted specifying and clarifying vehicles permitted to park in
residential areas of the city. The City Attorney will prepare an Ordinance to be discussed at a
special meeting of the Muni Services Committee on Monday, March 5, 2012.
F. Red Light Photo Signage
This item will be moved to the March 26, 2012 agenda.
G. Matrix
The Matrix is amended as follows:
Item 10P - Amend the status to reflect 3/26 as the date for additional discussion.
Item 24P - Remove the review date of 2/27/12.
Item 31P - Amend the status language from "...financial information and background for..."
Item 4I - Amend title of this Item of Interest to Ordinance No. 6398 - Pull Tabs and amend the
status to reflect that Ordinance No. 6398 was enacted 2/21/12.
IV. ADJOURNMENT
The meeting adjourned at 4:15 p.m.
The next regular meeting of Municipal Services is March 26, 2012 at 3:30 p.m.
Signed this ____ day of March, 2012
__________________________________ _______________________________
Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe
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MS.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
February 27, 2012 Minutes
Date:
March 1, 2012
Department:
Planning and Development
Attachments:
PCDC Agenda for 2/27/12
Budget Impact:
$0
Administrative Recommendation:
See attached agenda.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:March 5, 2012 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1
Planning and Community Development
February 27, 2012 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes - February 13, 2012* (Snyder)
III.DISCUSSION ITEMS
A. Amendment to Section Zoning Code 18.31.200* (Dixon)
Review amendment to Section Zoning Code 18.31.200 to recognize and address
within a single code section the various architectural and site design review
standards and regulations.
B. Resolution 4470 - Physical Address Change Recommendations* (Tate)
Review proposed changes to physical addresses recommended by the City of
Auburn Addressing Committee and reviewed and approved by City Directors and
the VRFA Administrator.
C. Director's Report (Snyder)
D. PCDC Status Matrix* (Snyder)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 25PCD.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
February 21, 2012 Minutes
Date:
February 29, 2012
Department:
Public Works
Attachments:
February 21, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:March 5, 2012 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1
Public Works Committee
February 21, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference
Room #2, located on the second floor of Auburn City Hall, One East Main Street,
Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City
Engineer Ingrid Gaub, Maintenance and Operations Manager Randy Bailey,
Project Engineer Robert Lee, Finance Director Shelley Coleman, Financial
Planning Manager Martin Chaw, Street Systems Engineer Seth Wickstrom,
Project Engineer Ryan Vondrak, Traffic Engineer Pablo Para, Traffic
Operations Engineer Scott Nutter, and Public Works Secretary Jennifer
Rigsby.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification, the addition of Discussion Item F. King
County Road Services Agreement.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the Public Works Committee Meeting
minutes for February 6, 2012.
Motion Carried Unanimously. 3-0.
B. Public Works Project No. CP1010 (Lee)
Approve Final Pay Estimate No. 4 to Contract No. 10-26 with Reed
Trucking & Excavating, Inc. in the Amount of $5,274.80, for a Total
Contract Price of $117,643.04, and Accept Construction of Project No.
CP1010, 2010 Storm Drainage Repair/Replacement
Page 1 of 10
PW.1
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council approve Final Pay Estimate
No. 4 to Contract No. 10-26 in the amount of $5,274.80 and accept
construction of Project No. CP1010, 2010 Storm Drainage
Repair/Replacement.
Project Engineer Lee explained that there have been three previous pay
estimates and this pay estimate is the fourth and final pay estimate, in
responses to a question asked by Member Osborne.
Motion Carried Unanimously. 3-0.
III. DISCUSSION ITEMS
A. Utility Rate Discussion (Coleman/Chaw/Repp)
The Committee and staff reviewed the graph titled, “City of Auburn Sewer
Utility Rate Revenue Requirements 2012 Rate Study Update,” and pie chart
provided by the Finance Department.
Chairman Wagner asked for a more detailed breakdown of the components
that make up the proposed 33% sewer utility rate increase.
Finance Director Coleman explained that at the time of the 2009 Utility Rate
Study it was assumed that rate increase would be enough to cover the
utility’s expenses but due to the severity of the economic recession, the
system growth was less than anticipated and the rates and expenses are
not trending together.
Chairman Wagner clarified what data that the Committee would like to
review, the components that make up the difference between revenues and
expenditures that make up the proposed 33% rate increase, for staff. Mayor
Lewis suggested the anticipated budget and the real budget be provided to
the Committee. Mayor Lewis stated that the budget for the utility shows all
of the components of the rate increase, and the fact is the income received
on projections was lower than each of the budgets.
Finance Director Coleman stated that the King County Metro fees are not
included in the graph that was provided to the Committee. The graph
includes only the City’s rates and the expenses that are covered by the
City’s rates, in response to a question asked by Chairman Wagner.
Finance Director Coleman pointed out that when the 2009 rate study was
done, there was 2% growth factored into the revenues and that growth did
not materialize.
Using the data on the graph for 2009, Chairman Wagner asked what the
components were that attributed to the difference between the revenues of
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PW.1
the existing rates and the 2009 estimated revenues. Mayor Lewis answered
that the primary factors were lack of anticipated growth, weather,
conservation, and the economy that caused less use of water. Chairman
Wagner asked for Finance Director Coleman to provide the Committee for
the percentage of each factor, listed by Mayor Lewis, that equals the
difference between the revenues of the existing rates and the 2009
estimated revenues and to calculate the same for each year shown on the
graph.
Mayor Lewis addressed questions asked by Vice-Chair Peloza about the
reasons why staff did not recommend rate increases sooner when the 2%
anticipated growth did not occur.
Vice-Chair Peloza asked how operation costs have been handled. Mayor
Lewis asked how many employees are included in the utility cost. Finance
Director Coleman answered approximately 12-14 employees are directly
funded. Mayor Lewis stated that it is not employee cost that is causing the
gap between revenue and expenses. Mayor Lewis stated that the
operational costs have been contained.
Vice-Chair Peloza asked how the operational costs for the utility were
reduced. Finance Director Coleman stated that she would provide the data
for the reduction.
Finance Director Coleman confirmed that debt service has been met so far
following an inquiry made by Vice-Chair Peloza.
The Committee and staff reviewed the Utility Rate Study memo.
Chairman Wagner asked that the base rates for 2011 be used instead of
the base rates for 2010 in the ordinance changes.
Chairman Wagner asked staff to provide the spreadsheet that had the users
broken out that had been presented to the Committee in the past. Chairman
Wagner asked that the budget also be provided at the next meeting to be
included in the discussion.
Chairman Wagner explained that the Committee had reviewed the CIP
enough to determine that capital projects will not be rescheduled in order to
reduce the proposed increase. Chairman Wagner stated that the Committee
was in support of the proposed rate increases for the water and storm
utilities; however, they need additional information regarding the proposed
sewer increase to enable the Committee members to explain the increase
to constituents.
Vice-Chair Peloza asked for additional information on the King County
Metro fees for the sewer utility.
Page 3 of 10
PW.1
Member Osborne spoke about including cost of living increases to the
sewer utility rates following 2014. The Committee and staff discussed how
future increase may be included.
B. 2011 Save Our Streets (SOS) Year End Report (Wickstrom)
The Committee and Street Systems Engineer Wickstrom reviewed the 2011
Save Our Streets Year End Report.
Chairman Wagner asked if the 59 miles indicated as 2005 figures on page 1
include the roads in the annexation area. Street Systems Engineer
Wickstrom answered that the annexation miles are included. Chairman
Wagner asked to include a clarifying statement in the report that the 59
miles includes the roads that were annexed in 2008.
Chairman Wagner asked if the goal PCI of 70 is considered good or fair
condition and suggested using 71 as the goal number to indicate the goal is
for roadways to be in good condition. Director Dowdy stated that the goal in
the TBD materials is “a PCI above 70.” Chairman Wagner asked that
information be included in the report.
Chairman Wagner suggested adding a column to Figure 3 for Typical
Life. Chairman Wagner stated that it could be added on next year’s report.
Street Systems Engineer Wickstrom answered questions asked by Member
Osborne regarding the cost difference between Chip Seal and Double Chip
Seal pavement treatments.
Chairman Wagner asked that a matrix explaining how streets are chosen to
be included in each year’s project list be provided. Assistant Director/City
Engineer Selle stated that some of the factors are subjective, so staff will
examine the possibility of putting the decision process into a matrix format.
Member Osborne pointed out who the report’s audience is and advised
against making the information too technical.
Chairman Wagner stated that he would still like the Committee to review
some type of matrix to determine its usefulness and whether or not it should
be included in future reports.
Member Osborne suggested changing the verbiage in paragraph three on
Page 3. Mayor Lewis recommended a stronger focus on PCI and the
condition of the roadway.
The Committee and staff discussed potential methods citizens could use to
communicate with staff and provide input regarding the street selection
process for the SOS program. Mayor Lewis suggested a separate email
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PW.1
account for SOS program comments in next year’s report.
Vice-Chair Peloza recommended changing the wording of the first sentence
in the last paragraph of the report to, “Future SOS streets will be
evaluated…” The Committee and Mayor Lewis agreed.
Chairman Wagner spoke about the importance of continued education for
the public regarding the difference between arterial and local streets. Mayor
Lewis stated that media addressing the bond issue will provide that
information.
C. M Street Underpass Project - Traffic Detour Plan (Vondrak)
Director Dowdy announced that Project Engineer Vondrak will now be
managing the M Street Underpass Project because Project Engineer
Sweeting is moving out of state.
Project Engineer Vondrak explained that the M Street Closure Detour map
outlines the detour plan that is included in the contract documents for the
contractor to follow. The detour plan was developed by City staff in
consultation with the project’s design consultant.
Using the M Street Closure Detour Map, Project Engineer Vondrak outlined
the planned detours for the M Street Underpass Project. Project Engineer
Vondrak stated that M Street SE, from 6th Street SE to 4th Street SE, is
allowed to be closed for up to 12 consecutive months, as per the
construction contract. Concurrently, the contractor may close the
intersection of 4th Street SE, between L Street SE and M Street SE, as well
as the intersection of 6th Street SE, between L Place SE and M Street SE
for 14 consecutive calendar days for utility work and again for 28
consecutive days for grading and paving work.
Using a detour map Project Engineer Vondrak briefed the committee on the
detour routes. Vondrak stated that the road closure notice boards will be
posted a month prior to the closure and during the closure there will also be
detour signs.
Project Engineer Vondrak and Assistant City Engineer Gaub answered
questions asked by Chairman Wagner regarding how drivers who only
occasionally use M Street northbound will navigate the detour during the
closure at 6th Street SE.
Project Engineer Vondrak pointed out that there are two traffic signals
included on the detour route which are controlled by the Washington State
Department of Transportation (WSDOT). Vondrak stated that the City
signals along the detour routes will be closely monitored during the closures
and adjusted as needed. Staff will be in communication with WSDOT
regarding their two signals; however, the City does not have the ability to
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PW.1
control these signals.
Assistant Director/City Engineer Selle stated that during the closure, if staff
receives a complaint from neighborhoods regarding pass through traffic on
the residential streets along the detour route, those problems will be
addressed individually. Staff anticipates there will be a need for some
adjustments.
Traffic Engineer Para stated that there has been some traffic modeling
done, in response to a question asked by Member Osborne. Member
Osborne voiced his concern regarding traffic congestion along E. Main
Street. Staff confirmed the road closures will cause some traffic congestion
on E Main Street and on Auburn Way at the SR 18 ramps.
Member Osborne suggested using K Street SE between Main St and 4th
Street SE as part of the detour route. Mayor Lewis pointed out that K Street
SE is a residential street and contains speed humps and a traffic circle and
would prefer not to include K Street SE as a preferred detour route.
Mayor Lewis suggested focusing on diverting traffic from getting on to M
Street. Traffic Engineer Para responded that staff is intending to divert
traffic from 8th Street NE before it gets to M Street and move traffic towards
Auburn Way.
Member Osborne asked if the 4th Street SE closure can be planned during
a time when school is not in session. Assistant City Engineer Gaub
answered that in order to do the construction on the underpass; the utilities
must be relocated at the very beginning of the project, in April. The other
closure will occur depending on the contractor’s schedule. Mayor Lewis
discussed the preferred time for the second 4th Street closure which would
be between mid-June and August; however, the timing of the closure will be
dependant on the contractor’s schedule of work.
Vice-Chair Peloza stated that there may be some congestion but he
believes drivers will adjust. Mayor Lewis agreed.
Project Engineer Vondrak stated that the map will be provided to all of the
Councilmembers electronically.
Project Engineer Vondrak and Traffic Operations Engineer Nutter
responded to Chairman Wagner questions regarding the location of the
electronic message boards.
Mayor Lewis and the Committee suggested posting the detour map in the
newspaper and providing the maps to the school district, Green River
Community College, and the Muckleshoot Indian Tribe. Mayor Lewis stated
that the maps will also be provided to all of the neighborhood groups.
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Traffic Engineer Para confirmed that no established bicycle routes will be
impacted during the closure, in response to a question asked by Chairman
Wagner.
D. Capital Project Status Report (Gaub)
Item 8 – CP1005 – South Division Street Promenade Project: Vice-Chair
Peloza commented that the finish date is now April 2012. Assistant City
Engineer Gaub said that the date changed due to weather delays.
Item 4 – C1006 – Lakeland Hills Reservoir 6: Assistant City Engineer Gaub
stated that the project is close to completion and the contractor is still
working on the electronic controls, in response to a question asked by
Member Osborne.
Chairman Wagner asked if there is any sound that emanates from the
reservoir as water is moved in and out. Assistant City Engineer Gaub
answered that there is no significant noise from reservoir filling operations.
Item 11 – C207A – A Street NW Corridor Phase 1: Chairman Wagner asked
for a status update. Assistant City Engineer Gaub reported that the
contractor is working on removing the preload from the northern area and
has started the utility work there as well. The current schedule has the road
being open in June 2012, dependant on weather.
Chairman Wagner asked when the north entrance to the Post Office will be
open. Assistant City Engineer Gaub answered that the Post Office first
needs to work on their parking lot area and the last information from the
Post Office is that they would be working on the parking lot in March or
April.
Assistant City Engineer Gaub stated that the contract time runs out in
October, but the work is ahead of schedule and should have the roadway
open in June; however, this work is highly weather dependant, in response
to a question asked by Vice-Chair Peloza.
Item 23 – CP1120 – Lea Hill Safe Routes to Schools
Improvements: Assistant City Engineer Gaub stated that the grant funds are
still in the process of being obligated and work cannot begin until that
process in completed. Due to the proximity to the schools, staff would like
construction to be scheduled during the summer months when school is not
in session, in response to a question asked by Member Osborne.
E. Activities Matrix (Dowdy)
Vice-Chair Peloza spoke about a conversation he had with a citizen
regarding street lighting on 102nd Street. Vice-Chair Peloza stated that he
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went to 102nd Street to look at the lighting situation and asked staff if it was
feasible to install lighting.
The Committee and staff discussed the practicability and costs related to
installation and maintenance of street lights and possibility offering the
opportunity to form a LID (Local Improvement District) for street lighting.
Assistant Director/City Engineer Selle explained that there are several
areas in the annexation areas that are in need of municipal lighting
improvements. Selle stated that the focus has been more on lighting
improvements on arterials, at intersections, in parks and near schools
versus going into every neighborhood due to cost.
Director Dowdy spoke about the available budget from street
lighting. Director Dowdy estimated that PSE billings for streetlight expenses
will be at the budget amount this year.
The Committee asked that street lighting be added to the matrix. Assistant
Director/City Engineer Selle said that he will bring back inventory and cost
of operation information back to the Committee.
Item C – Street Striping/Marking Standards: Traffic Engineer Para stated
that there is a base-level standard for markings that is spelled out in the
MUTCD for when a road should be striped and it is based on volume and
characteristic of the road, in response to a question asked by Chairman
Wagner. Chairman Wagner asked that the standards be brought to the
Committee for review.
Item B – Street Median Maintenance: Assistant Director/City Engineer Selle
asked what scope of work Committee would like to discuss. Vice-Chair
Peloza stated that the Municipal Services Committee was trying to identify
the departments that are responsible for maintenance of medians. Director
Dowdy answered that if the median is hardscaped, Public Works is
responsible for maintenance and if the median is landscaped with greenery,
it is the Parks Department’s responsibility.
Maintenance and Operations Manager Bailey confirmed that division of
labor to be correct.
Maintenance and Operations Manager Bailey reviewed how the hardscape
medians are maintained and the schedule for maintenance with the
Committee.
Following the clarification from staff, the Committee agreed that the item
can be removed from the matrix.
F. King County Road Services Agreement (Para)
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(Discussion Item F was discussed prior to Discussion Item D.)
Traffic Engineer Para spoke about the pros and cons of using King County
as the City’s service provider for striping and other road services versus
advertising for bids. Para explained that there had been quality control
issues with private contractors in the past. Assistant Director/City Engineer
Selle spoke about the cost to the City of putting the projects out to bid and
administering the contracts. Assistant Director/City Engineer Selle stated
that working with the County is also more flexible than working via contracts
and allows the City to address issue that may come up during the course of
a year. Director Dowdy pointed out that King County also provides a project
manager, saving additional money.
Traffic Engineer Para stated that in 2011, the City had agreements with
both Pierce and King Counties and that he had previously provided the
Committee with a cost comparison between the two counties, in response
to a question asked by Chairman Wagner. Traffic Engineer Para said that
King County was able to provide service at a significantly reduced price and
the intention for this year is to contract the striping work solely through King
County. Para said that staff may consider Pierce County to install some
thermal pavement markings as a trial since they are still under contract
through 2012.
The Committee and Traffic Engineer Para discussed the scope of work
included in the agreement and the amount of the contract.
Traffic Engineer Para responded to questions from the Committee
regarding the contract cost estimate and budget. Chairman Wagner asked
that a not to exceed amount be included in the contract.
Assistant Director/City Engineer Selle stated that when the resolution
comes back to the Committee for action, all of the budgeted amounts for
pavement markings, bridge inspections, on-call services, and bridge
improvements will be clearly spelled out.
Chairman Wagner asked that the reasons, that Traffic Engineer Para
outlined, for not putting the contract out for bid and instead having an
agreement with King County be included in the agenda bill. The Committee
agreed.
Director Dowdy stated that almost every other jurisdiction in southern King
County also contracts with the county for road services.
Vice-Chair Peloza asked if all of the City streets that are normally marked
were marked in 2011. Traffic Engineer Para confirmed that they were and
some additional streets were marked also.
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Vice-Chair Peloza suggested a termination clause be included in the
agreement. Chairman Wagner agreed.
The Committee and staff discussed the not-to-exceed language that will be
added to the agreement.
Traffic Engineer Para answered a question from Member Osborne
regarding the timing of pavement surface treatments and pavement
markings which are both weather dependant.
IV. ADJOURNMENT
There being no further business to come before the Public Works Committee,
the meeting was adjourned at 5:38 p.m.
Approved this 5th day of March, 2012.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
February 21, 2012 Minutes
Date:
February 28, 2012
Department:
Administration
Attachments:
February 21, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:
Meeting Date:March 5, 2012 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1
Finance Committee
February 21, 2012 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main Street in
Auburn.
A. Roll Call
Chair Partridge, Vice Chair John Holman, and Member Largo Wales were
present. Also present during the meeting were: Mayor Peter B. Lewis, Deputy
Mayor Nancy Backus, City Attorney Daniel B. Heid, Public Works Director Dennis
Dowdy, Finance Director Shelley Coleman, Chief of Police Bob Lee, Planning and
Development Director Kevin Snyder, Financial Planning Manager Martin Chaw,
Shirley Partridge, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. February 6, 2012 Minutes
Vice Chair Holman moved and Member Wales seconded to approve the February
6, 2012, minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Claims Vouchers (Coleman)
Claims check numbers 411135 through 411529 in the amount of
$3,726,642.30 and dated Februray 21, 2012.
Committee members reviewed the claims vouchers and briefly discussed the
following claims vouchers: 411137, 411145, 411144, 411165, 411454, 411482,
411215, 411237, 411244, 411254, 411258, 411495, 411503, and 411241.
Member Wales moved and Vice Chair Holman seconded to approve the claims
and payroll vouchers.
Page 1 of 5
FN.1
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Payroll Vouchers (Coleman)
Payroll check numbers 532674 to 532708 in the amount of $844,851.88
and electronic deposit transmissions in the amount of $1,220,923.56 for a
grand total of $2,065,775.44 for the pay period covering February 2, 2012 to
February 15, 2012.
For approval of payroll vouchers, see claims vouchers above.
III. DISCUSSION ITEMS
A. Amendment to Agreement WCC11-16-008 for the Auburn Environmental
Park Wetlands Boardwalk Trail Project (Snyder)
Committee to review proposed amendment to Agreement WCC11-16-008
between the City of Auburn and the Washington Conservation Corps
authorizing a project budget increase for construction of the Auburn
Environmental Park Wetlands Boardwalk Trail
Planning and Development Director Snyder explained that the proposed
amendment to the contract identified as WCC11-16-008 with Washington
Conservation Corps will add $10,000 to the original $45,000 contract approved
under Resolution No. 4715. The contract is for the construction of a 1,200 foot
pedestrian trail through the Environmental Park that will connect West Main Street
with the bird and wildlife tower located on Western Avenue. The project will
include the construction of an approximately 1,100 foot elevated wooden
boardwalk.
The project is nearing completion but additional funding is needed to complete the
project. The primary reason for the contract increase is due to unexpected
construction challenges resulting from significant wet conditions and the use of
new technology. The contract increase is accounted for in the project
contingency.
Director Snyder advised that the City has received approximately $12,000 in
donations for the project, but the majority of the donations are restricted and
designated for a specific purpose.
The project is anticipated to be complete by the end of March 2012.
The Planning and Community Development Committee approved the contract
amendment at their last meeting.
B. Resolution No. 4793 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington
establishing the City of Auburn Small Business Development Assistance
Pilot Program and authorizing modifications specified herein of the City of
Auburn fee schedule - fees for city permits and actions
Planning and Development Director Snyder explained that Resolution No. 4793
Page 2 of 5
FN.1
proposes a new economic development pilot program called the City of Auburn
Small Business Development Assistance. It is proposed to be in effect through
December 31, 2013. The proposed pilot program would provide relief for certain
types of fees (primarily related to building, land use, and engineering fees) up to a
fifty percent reduction in fees to support small businesses to start, move or
relocate in the city of Auburn. Small business are defined as businesses with 20
or fewer full time equivalent employees. The proposal also provides the Planning
Director the ability to authorize up to a ten percent variance of the eligibility
requirement of 20 or fewer full-time equivalent employees.
Administrative procedures will be put into place to track and monitor performance
of the program with reporting to the full Council.
Director Snyder commented that the proposal calls for a reduction of fees, but
there would be no further obligation.
Chair Partridge expressed concern with the impact of the program to the General
Fund.
There was discussion regarding business licensing and business licensing
statistics as well as discussion regarding fee cost recovery. Chair Partridge
suggested that the Committee pursue a fee cost recovery study. Mayor Lewis
suggested recommending the subject for a Committee of the Whole meeting.
C. Resolution No. 4802 (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
approving and authorizing the amended Interlocal Cooperation Agreement
regarding the Valley Special Weapons and Tactics team (formerly Valley
Special Response Team)
Chief Lee presented Resolution No. 4802, which amends the interlocal agreement
for the Valley Special Response Team by removing the City of Des Moines from
membership and to reflect the change in name to Valley SWAT.
D. Resolution No. 3417 - Membership in Professional Organizations and Local
Civic and Service Organizations (Heid)
Committee members reviewed Resolution No. 3417 adopted by the City Council
on February 4, 2002. The Resolution follows the opinion of the State Auditor in
terms of allowing the City to pay for City officials to participate in civic and
community organizations.
Member Wales expressed concern with payment of service organization dues and
meals for director-level officials and above. Member Wales spoke in favor of
payment of dues for business and professional organizations.
Mayor Lewis commented that the policy was implemented in order to engage
employees in their city and with the citizens on a different level. Employees who
Page 3 of 5
FN.1
do participate are expected to pursue leadership roles in those organizations.
Vice Chair Holman indicated no objection to employees participating in the
program, but expressed concern with Councilmembers taking advantage of the
same program.
Finance Director Coleman stated that the impact of the program is less than
$5,000 annually. Approximately ten Councilmembers and staff participate in the
program.
Due to time constraints, further discussion of the issue was postponed to the next
Finance Committee meeting.
E. Ordinance No. 6398 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 3.80.040 of the Auburn City Code relating to tax levies on
bingo, raffles, punchboards, pull tabs and amusement games
Finance Director Coleman presented Ordinance No. 6398 relating to gambling
tax. The ordinance amends the gambling tax on punchboard and pull tabs from
5.0% on gross receipts to 10.0% of net receipts. City Attorney Heid stated the
ordinance is consistent with the state statute. Net receipts is defined as gross
receipts less amounts awarded as cash and merchandise.
The proposed amendment would result in an estimated annual loss of
approximately $20,000.
Member Wales stated that the reduction in the tax will benefit nine different small
businesses in the city who have been impacted by the Muckleshoot Casino.
F. Utility Rate Study Update (Coleman)
Discussion of the utility rate study was removed from the agenda.
G. December 2011 Financial Report (Coleman)
Director Coleman briefly reviewed the monthly financial report for the period
ending December 31, 2011. Total General Fund revenues for the City at the end
of the year was $2 million higher than budget due to relatively stronger than
anticipated collections in property and sales taxes, electric utility taxes, and
building permit fees.
At the end of the year, the General Fund expenditures were 9.1% below budget,
primarily due to unspent budget for retirement and long term care along with
unspent budget for SCORE start up transition costs, savings due to staff
vacancies and under expenditures in professional services.
Committees briefly reviewed the enterprise funds working capital statements.
Page 4 of 5
FN.1
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 6:53 p.m.
APPROVED the _______ day of _______________________, 2012.
___________________________ _______________________________
John Partridge, Chair Danielle Daskam, City Clerk
Page 5 of 5
FN.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the February 21, 2012 Regular Meeting
Date:
February 28, 2012
Department:
Administration
Attachments:
February 21, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Approve the February 7, 2012 minutes as part of the Consent Agenda.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:March 5, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
City Council Meeting
February 21, 2012 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John
Partridge, Largo Wales, Wayne Osborne, and John Holman.
Departments Directors and staff members present: City Attorney Daniel B. Heid,
Public Works Director Dennis Dowdy, Chief of Police Bob Lee, Parks, Arts and
Recreation Director Daryl Faber, Economic Development Manager Doug Lein,
Planning and Development Director Kevin Snyder, Finance Director Shelley
Coleman, and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Valley Cities Presentation
Mr. Ken Taylor, Chief Executive Officer for Valley Cities Counseling and
Consultation, and Penny Bartley, Director of the South Correctional Entity
(SCORE) announced the award of a $1.1 million grant to Valley Cities
Counseling and Consultation from Bristol-Myers Squibb Foundation to
develop, implement and evaluate a Forensic Mental Health Peer Support
Program to help misdemeanants with serious mental illness re-enter the
community after release from jail.
Valley Cities will use the grant to implement the Forensic Mental Health Peer
Support Program in partnership with SCORE, New Connections of South
King County, and Washington State University-Spokane.
2. Proclamation - Goodwill Ambassadors for the City Auburn
Mayor Lewis to proclaim 2012 Miss Auburn Tera Sabo and 2012 Miss
Auburn's Outstanding Teen Allison Arthur as "Goodwill Ambassadors
for the City of Auburn".
Mayor Lewis read and presented a proclamation designating Tera Sabo,
2012 Miss Auburn, and Allison Arthur, 2012 Miss Auburn's
Outstanding Teen, as "Goodwill Ambassadors" for the City of Auburn. Miss
Page 1 of 8
CA.A
Auburn and Miss Auburn's Outstanding Teen were accompanied by Tamie
Bothell, Vice President of the Miss Auburn Scholarship Program, and Lona
Graves, Events Coordinator of the Miss Auburn Scholarship Program.
Mayor Lewis announced that the Miss Auburn Scholarship Program provides
the largest amount of scholarships of any local program of Miss America
program in the entire United States. This year the program raised over
$76,000 for scholarships.
Miss Auburn Tera Sabo spoke briefly about her platform project to promote
the Big Brothers and Big Sisters organization. Miss Auburn's Outstanding
Teen Allison Arthur thanked the community for the opportunity to serve as
Miss Auburn's Outstanding Teen and announced her platform project as
Preventing Alzheimer's Disease through Mental and Physical Activity.
3. King County Landmarks Commission Appointment
City Council confirm the appointment of Kenneth Gregory Watson as
the City's representative to the King County Landmarks Commission.
Deputy Mayor Backus moved and Councilmember Wagner seconded to
confirm the appointment of Kenneth Gregory Watson as the City's
representative to the King County Landmarks Commission.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
Alex Bruski, 1209 G Street SE
Debra Swinney, 1307 G Street SE
Frances Moses, 1025 I Street NE
Antonetta Fioretti, 1211 G Street SE
Ellie Erickson, 1213 G Street SE
Virginia Haugen, 2503 R Street SE
All of the above expressed concern regarding the parking of three large
commercial vans on G Street SE. The residents complained that the vans take up
neighborhood parking and make it visually difficult for residents to back out from
their driveways. Residents stated that the owner of the vans started parking
the vehicles on the street on a regular basis about a month ago.
Page 2 of 8
CA.A
Virginia Haugen, 2503 R Street SE
Ms. Haugen expressed support for the Auburn Avenue Theater and urged
Council's support for its improvement.
Elam Anderson, 301 23rd Street SE
Mr. Anderson expressed opposition to the $15.00 late fee that was assessed to
his delinquent stormwater bill.
Henry DeHoog, owner of the Home Plate Pub located at 144 East Main Street
Mr. DeHoog thanked the Council for their consideration of Ordinance No. 6398
amending the gambling tax on punchboards and pull tabs.
C. Correspondence
There was no correspondence for the Council's review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met February 13, 2012.
The Committee approved Municipal Services Project MS1110 relating to the
Jacobsen Tree Farm and Fields Residential Buildings Demolition, Ordinance
No. 6398 relating to taxes on punchboards and pull tabs, Resolution No. 4802
relating to the Valley SWAT interlocal agreement, and Resolution No. 4803
accepting a grant from King County 4Culture. The Committee also discussed the
red light and school zone photo enforcement programs, animal control services,
and fireworks. The next regular meeting of the Municipal Services Committee is
scheduled for February 27, 2012 at 3:30 p.m.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development Committee met
February 13, 2012. The Committee approved Resolution No. 4803 accepting a
grant from King County 4Culture, Ordinance No. 6397 relating to temporary signs,
and Resolution No. 4793 implementing a Small Business Development
Assistance Program. The Committee discussed transit oriented communities, an
amendment to the construction agreement for the Auburn Environmental Park
Wetlands Boardwalk Trail Project, a downtown market analysis of the four-block
redevelopment area known as Auburn Junction, Pierce County Regional Council
Center of Particular Local Interest where the City will designate Lakeland Hills
South as a Center of Particular Local Interest. The next regular meeting of the
Planning and Community Development Committee is scheduled for February 27,
2012 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee approved final payment on Public Works Project No. CP1010, the
Page 3 of 8
CA.A
2010 Storm Drainage Repair Project. The Committee discussed utility rates, the
year end report on the Save Our Streets (SOS) program, the detour plan for the M
Street Underpass Project, the capital project status report, and the activities
matrix. The next regular meeting of the Public Works Committee is scheduled for
March 5, 2012 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at 5:30. The
Committee approved claims vouchers in the amount of approximately $3.7 million
and payroll vouchers in the amount of just over $2 million. The Committee
discussed an amendment to the construction agreement for the Auburn
Environmental Park Wetlands Boardwalk Trail Project, Resolution No. 4793
regarding a Small Business Development Assistance Pilot Program, a potential
fee cost recovery study, Resolution No. 4802 amending the Valley SWAT
interlocal agreement, Ordinance No. 6398 amending the tax on punchboards and
pull tabs, existing Resolution No. 3417 relating to membership dues in civic and
community organizations, and the December 2011 financial report. The next
regular meeting of the Finance Committee is scheduled for March 5, 2012 at 5:30
p.m.
E. Les Gove Community Campus
The meeting of the Les Gove Community Center Committee has been
rescheduled to meet on February 23, 2012 at 3:00 p.m.
F. Council Operations Committee
The next regular meeting of the Council Operations Committee is scheduled for
March 5, 2012 at 5:00 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and local
organizations.
A. From the Council
Deputy Mayor Backus reported on her attendance at the Valley Regional Fire
Authority Board meeting, Auburn Youth Resources fundraising breakfast, the
Auburn Soroptimist Club Cupid's Caper event, a press conference of the King
County Aerospace Alliance, awards ceremony for the Miss Auburn and Miss
Auburn Outstanding Teen Programs, and the Mayor's State of the City address at
the Auburn Area Chamber of Commerce luncheon held at Emerald Downs.
Councilmember Wagner reported on his attendance at the Auburn Arts
Commission meeting, the Senior Center coffee hour, the Pierce County Regional
Council annual meeting where the keynote speaker was former Maryland
Governor Parris Glendening, and the Pierce County Regional Council regular
meeting where the Centers of Particular Local Interest were discussed.
Page 4 of 8
CA.A
Councilmember Holman reported on his attendance at the King County School
Siting Task Force. Additionally, Councilmember Holman reported that he testified
before the King County Council earlier today in support of the redevelopment
of Pacific Raceways and its potential economic development impact for the City of
Auburn.
Councilmember Peloza reported on his attendance at the Water Resource
Inventory Area (WRIA) 9 watershed ecosystem forum where the focus was review
of 2011 projects and a look forward to 2012 projects. Councilmember Peloza also
attended the King County Solid Waste Management Advisory Committee meeting
and the King Conservation District Board and grant review committee meeting
where he spoke in favor of the Auburn International Farmers Market grant
application. Since the beginning of the Market, the Market has received
over $140,000 in grants. Councilmember Peloza reminded that the Market opens
this year on June 10, 2012. Councilmember Peloza also reminded of the
availability of the National League of Cities prescription discount card program.
Auburn currently ranks fifteenth among the top twenty cities in the United States
for prescription savings enjoyed by its citizens.
Councilmember Osborne reported on his attendance at the Association of
Washington Cities new councilmember training, the Auburn Youth Resources
fundraising breakfast, and the Auburn Soroptimist Club Cupid's Caper event.
Councilmember Partridge reported that he attended the Association of
Washington Cities elected officials workshop, the Suburban Cities
Association Public Issues Committee where he provided a report on behalf of the
Regional Law, Safety and Justice Committee, the Auburn Youth Resources
fundraising breakfast, a Rotary meeting with members of the Auburn Valley
Humane Society, and the Kent Drug Free Coalition.
B. From the Mayor
Mayor Lewis reported that he delivered the State of the City address at the
Auburn Area Chamber of Commerce luncheon held today at Emerald Downs.
Mayor Lewis spoke about the improvements to the local streets, construction
projects with funding of over $100 million from grants, the number of new
initiatives adopted by the Council to encourage economic development, and
improvements to the parks system. Mayor Lewis stated Auburn is prepared to
take advantage of all possibilities to improve employment in the city and the
quality of life for its citizens.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to
be routine and will be enacted by one motion in the form listed.
A. Minutes of the February 6, 2012 Regular Meeting
Page 5 of 8
CA.A
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 411135 through 411529 in the amount of $3,726,642.30
and dated February 21, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532674 to 532708 in the amount of $844,851.88 and
electronic deposit transmissions in the amount of $1,220,923.56 for a grand total
of $2,065,775.44 for the pay period covering February 2, 2012 to February 15,
2012.
D. Municipal Services Project No. MS1110 (Peloza/Dowdy)
City Council approve Change Order No. 2 in the amount of $16,392.15 to Small
Works Contract No. 11-21 for work on Project No. MS1110, Jacobsen Tree Farm
and Fields Residential Buildings Demolition Project
E. Amendment to Agreement WCC11-16-008 for the Auburn Environmental
Park Wetlands Boardwalk Trail Project (Backus/Snyder)
City Council to approve an amendment to Agreement WCC11-16-008 between
the City of Auburn and the Washington Conservation Corps authorizing a project
budget increase for construction of the Auburn Environmental Park Wetlands
Boardwalk Trail.
F. Public Works Project No. CP1010 (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 4 to Contract No. 10-26 with
Reed Trucking & Excavating, Inc. in the amount of $5,274.80, for a
total contract price of $117,643.04, and accept construction of Project No.
CP1010, 2010 Storm Drainage Repair/Replacement 
Deputy Mayor Backus moved and Councilmember Wagner seconded to approve
the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
VII. NEW BUSINESS
VIII. ORDINANCES
A. Ordinance No. 6398 (Peloza/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 3.80.040 of the Auburn City Code relating to tax levies on
bingo, raffles, punchboards, pull tabs and amusement games
Councilmember Peloza moved and Councilmember Osborne seconded to
introduce and adopt Ordinance No. 6398.
Ordinance No. 6398 amends the tax on punchboards and pull tabs from five
percent of gross receipts to ten percent of net receipts. Councilmember Peloza
stated that the Ordinance will promote economic development through support of
existing businesses that sell punchboards and pull tabs by allowing the
Page 6 of 8
CA.A
businesses to retain more of the profit of the sales than under the existing tax
formula.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Ordinance No. 6403 (Backus/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 18.56.010, 18.56.020 and 18.56.030 of the Auburn City
Code and City of Auburn Ordinance Numbers 6327 and 6353 as to the
effective dates of said ordinance amendments all relating to temporary
signs
Deputy Mayor Backus moved and Councilmember Partridge seconded to
introduce and adopt Ordinance No. 6403.
Ordinance No. 6403 extends the effective period of temporary regulations for the
use of portable and temporary signs on private property and in the public right-of-
way for an additional two years.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. RESOLUTIONS
A. Resolution No. 4793 (Backus/Snyder)
A Resolution of the City Council of the City of Auburn, Washington
establishing the City of Auburn Small Business Development Assistance
Pilot Program and authorizing modifications specified herein of the City of
Auburn fee schedule - fees for city permits and actions
Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt
Resolution No. 4793.
Resolution No. 4793 implements a pilot program to assist small businesses to
locate, expand or relocate in Auburn. The program provides for a fifty percent
reduction in permit fees for eligible businesses.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolution No. 4802 (Peloza/Lee)
A Resolution of the City Council of the City of Auburn, Washington,
approving and authorizing the amended Interlocal Cooperation Agreement
regarding the Valley Special Weapons and Tactics team (formerly Valley
Special Response Team)
Councilmember Peloza moved and Councilmember Osborne seconded to adopt
Resolution No. 4802.
MOTION CARRIED UNANIMOUSLY. 7-0.
C. Resolution No. 4803 (Peloza/Faber)
Page 7 of 8
CA.A
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the Cultural Development
Authority of King County ("4Culture") and authorizing the Mayor and City
Clerk to execute the necessary contracts to accept said funds
Councilmember Peloza moved and Councilmember Osborne seconded to adopt
Resolution No. 4803.
MOTION CARRIED UNANIMOUSLY. 7-0.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:42 p.m.
APPROVED this _______ day of ________________________, 2012.
____________________________ _____________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
Page 8 of 8
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
February 28, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Approve the claims vouchers as part of the Consent Agenda.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:March 5, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
February 13, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Approve the payroll vouchers as part of the consent agenda.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:March 5, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Reid Middleton Agreement
Date:
February 28, 2012
Department:
Finance
Attachments:
Reid Middleton Agreement
Budget Impact:
$38,878
Administrative Recommendation:
City Council approve the Reid Middleton Agreement.
Background Summary:
Auburn Municipal Airport is currently covered under the National Pollutant Elimination
System (NPDES) Industrial Stormwater General Permit, permit no. WAR000399. The
current NPDES Industrial Stormwater General Permit is effective through January 1,
2015 from January 1, 2010. City of Auburn (City) proposes to develop/update a
Stormwater Pollution Prevention Plan (SWPPP) for the Airport. The purpose is to comply
with the current NPDES permit requirements.
Auburn Municipal Airport has some written components of the SWPPP. These
components exist as separate documents. Many of these documents were prepared in
the early 2000's or even in 1990's and are outdated. This project will develop a SWPPP
that meets the current NPDES permit requirements. The existing SWPPP component
documents will be utilized to the extent practically allowed in the new SWPPP
development.
A3.16.3
Reviewed by Council Committees:
Finance, Municipal Services, Public Works
Councilmember:Peloza Staff:Coleman
Meeting Date:March 5, 2012 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D
CA.D
CA.D
CA.D
CA.D
CA.D
CA.D
CA.D
CA.D
CA.D
CA.D
CA.D
CA.D
CA.D
CA.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6404
Date:
February 29, 2012
Department:
City Attorney
Attachments:
Ordinance No. 6404
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6404.
Background Summary:
As a follow-up to the Municipal Services Committee meeting of yesterday, we drafted a
proposed ordinance seeking solutions to some of the parking concerns voiced at the last
City Council meeting. The proposed ordinance would restrict parking larger vehicles on
streets that are (1) residential [both sides], and (2) not principal or minor arterials. Larger
vehicles is defined as more than 10,000 lbs Gross Vehicle Weight Rating (GVWR) -
other than pick-up trucks [as defined] not more than 14,000 lbs GVWR. This would allow
parking larger vehicles along principal arterials and minor arterials even in residential
areas, and it would also allow larger vehicles to be parked in areas where mixed
residential and no-residential uses are permitted, and where one side of the road may
permit non-residential uses even if the other side does not.
Reviewed by Council Committees:
Councilmember:Peloza Staff:Heid
Meeting Date:March 5, 2012 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A
ORDINANCE NO. 6 4 0 4
AN ORDINANCE OFTHECITY COUNCIL OF THE
CITYOF AUBURN, WASHINGTON, AMENDING
SECTION 10.36.190 OF THE AWBURN CITY CODE.
AND CREATING :A NEW SECTION 10.36.193 OF
THE AUBURN CITYCODE RELATINGTO PARKING
IN RESIDENTIALZONES
WHEREAS, the Aubum Gity Codeincludespublic safety regulationswhich
address traffic and parking regulationsenforceablewithin theCity; and
WHEREAS, thecurrent provisions of theCityCode define parking in
terms of the types of streets to which regulationsapply and enforcement
altematives; and
WHEREAS, City staff, after reviewing the parkingregulations, has
recommendedamendingfhoseregulations to meet current needs and to clarify
regulatoryprovisions, including parking regulations relating to the partcing of large
vehicles on residential streets.
NOW, THEREFORE, THE CITYCOUNCIL OF THECITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows: .
Secfion 1. Amendmentto Citv Code: That Section 10.36.190 of
the Aubum City Code tie and the samehereby is amended to read as follows:
10.36.790 Commercial vehicles a d large vehicles.
A. Except as providedfor in this section, no person shall park any
vehicle with a gross vehicle weight rating of 16,000 poundsor more, asindicated
in the records of the Washington State .Department of Motor Vehicles for the
vehicle, on any street, alley or public right-of-way in the city.
B. Parking vehicles with a gross vehicle weight rating of 16,000
pounds or more, as indicated on tHe vehicle or as indicated in the records ofthe
Washington State Department of MotorVehicles, is permittedatthefollowing
locations:
1. D StreetNW both sides, between44th Street NW and S 277th,
where practical;
Ordinance No. 6404
February 29, 2012
Page 1 of 4
ORD.A
2. 44thStreetNW south side, west of D Street NW and east of the
Union Pac c RR right-of-way;
3. E Street NE west side, between 23rd Street NE and26th Street
NE;
4. LundRoad SW east side, W. Main Street to end.
C. Commercial vehiclesmay be stopped or parked in other safe
locations while in the process of actively loading, unloading or providing services
to re.sidences or businesses in theimmediate vicinity of wherethe vehicle is
parked; provided, that the free flow of traffic is unobstructed.
D. The penaltyfor parking in violation of this section shall be a fine of
250.00 per violation, in addition to other costs and assessments providedby
law. A violation of this sectio.n shall be considered a parkinginfraction and shall
be processed in accordance with thestate statutes, court rules and city
ordinanoes regarding parking inftactions. Each calendar dayduring which a
violatiori occurs shall constitute a separate infraction, and each instance when a
commercial vehicle parks at a location in violation of this section shall be a
separate violation.
E. The provisions of this section do not apply to recreationalvehicles
as regulated byACC 10.36:191. Additionallv. arkina larQer vehicles on oralonq
certain arterial streets withinresidentialzoninq districts is further reaulated bv
ACC 10.36.193.
F. Thissection doesnot permit or authorize anyone to park any
vehicleweighingmore than 16,000 pounds on any.streetwithin the city that does
not have atleguate space for parking or where parking is othervvise prohibited.
Ord. 6273 § 1, 2009; Ord. 6222 § 2, 2009; Ord. 6035 § 1, 2006; Ord. 6030 § 1,
2006; Ord. b943§ 1, 2005; Ord. 5492 § 1, 2001)
Section 2. New Section to Citv Code. That a new Section
10.36.193 of the Aubum City Codebe and the same hereby is createdto read as
follows:
10.36.193 Larger vehicles in residential zoning districts.
A. In addition to the parking regulations and restrictionsset forth in this
Chapter 10.36 ACC, no person shall parkany vehicle with a gross vehicle weight
rating of 10,000pounds or mo e, as indicated in tHe records of the Washington
State Department of Motor Vehicles for the vehicle, on oralong any street, alley
or public right-of-way in a residerrtial zoning district of the city; provided that this
restriction shall not applyto pick-up trucks fallingwithin the Class 3 truck
cla_ss cation with a gross vehicle weight rating not exceeding 14,000 pounds.
Theprovisions ofi this section do notapplyto parking on or alongprincipal
arterialsor minor arterials as designated in the city's Transportation
Comprehensive Plan. The provisions of thissection, however, doapply to
parking on or along city streets in residential zoning districts that are class'fiied as
Ordinance No. 6404
February 29, 2012
Page 2 of 4
ORD.A
local streets or collector arterials as designated in thecity's Transportation
Comprehensive Plan.
B. For the purposes hereof, the Class 3 truck classification shallbe as
definedand categorized by the United States Department of Transportation
Federal Highway Administration (FFIWA) Vehicle Inventory and Use Survey
VIUS) standards, whichgroups Class 1, 2 and 3 as "Light Duty." Additionally, for
the purposes hereof, the term "pick-up truck" means and refers to a motor Vehicle
designed for carrying or pulling loads withan open body and lowsides,
consistent with the colloquialunderstanding of that term.
C. As used in this section, a street, alley or public right-of-way in a
residential zoning district of the citymeans andrefers to any public rights-of-way
within the residential zones of the cityas defined and described in section
18.07.010 ACC, including specifically the Residential Conservancy (RC) Zone;
the R-1 Residential Zone; the R-5 Residential Zone; the R-7 Residential Zone;
the R=10 ResideMial Zone; the R-16 Residential Zone; and the R-20 Residential
Zone. Also, mixed use zoning districts, where residential and non-residential
uses may be made of property therein as a matter of right (not requiring a
conditional or special use permit) shall not constitute a residential zoning district
of the city for the purposes hereof. In order for a street, alley or public right-of-
wayto be considered asbeing in a residential zoning districtof the city, the
property on both sides of the roadway shall be zoned RC, R-1, R-5, R-7, R-10,
R-16 and/orR-20.
D. The provisions of this section do not apply torecreationalvehicles
as regulated by ACC 10.36.191.
E. The penalty for parking in violation of thissection shall be a fine of
250.U0 per violation, in addition to other costs andassessments provided by
law. A violation of thissection shallbe considered a parking infraction and shall
6e processed in accordance with thestate statutes, court rules and city
ordinances regardingparking infractions. Each calendar day duringwhich a
violation occursshall constitute a separate infraction, and eachinstancewhen a
commercial vehicle parksat a location in violation of this section shall be a
separate violation.
Section 3. Imolementation. The Mayor is hereby authorizedto
implement such administrative procedures as may be necessary tocarryoutthe
directions of this legislation.
Section 4. Severabilitv. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, orthe invatidity of the
application thereof to any personor circumstance shall not affect the validity of
Ordinance No. 6404
February 29, 2012
Page 3 of 4
ORD.A
the remainder of this ordinance, or thevalidity of its application to other persons
or circumstances.
Section 5. Effective date. This Ordinance shall take effect and be
in force five daysfrom and after its passage, approval and publication as
provided by law.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
ATTEST:
PETER B. LEWIS
MAYOR
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Danie . He , ity A
Published`.
Ordinance No. 6404
February,29, 2012
Page 4 of 4
ORD.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4806
Date:
March 1, 2012
Department:
Administration
Attachments:
Resolution No. 4806
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4806.
Background Summary:
The City Council of the City of Auburn recently established - created the Auburn
Transportation Benefit District. The Auburn Transportation Benefit District (TBD), at its
February 13th, 2012, meeting, has placed a measure before the voters on the April 17,
2012, Special Election, as Proposition 1, which if approved by the voters of the City,
would authorize the TBD to issue General Obligation Bonds for the purpose of financing
transportation improvements in the aggregate principal amount not to exceed
$59,000,000.00. These bonds would be repaid by annual property tax levies, to be paid
along with (in addition to) regular property tax levies.
If approved, this TBD Proposition 1 would provide revenue that would be specifically
dedicated to Auburn's many miles of high-traffic arterial roads which must be rebuilt and
maintained largely with limited local resources. The City of Auburn has worked long and
hard with citizens and businesses to identify the arterial street needs, and to prioritize
them, so as to plan for arterial street preservation projects over a twenty year period.
This "prioritizing road preservation" is necessary, because of the need for a high quality
street system that efficiently moves goods and people enhances our competitiveness,
which would, in turn, create a tangible return on investments for businesses and
residents. The City has prioritized high-traffic arterial roads in response to concerns that
further deterioration of these roads will impact economic development and efficient flow
of commuter traffic.
Also, if approved, Proposition 1 would dedicate excess property tax revenues to repay
general obligation bond proceeds to rebuild and repair a list of citizen-selected arterial
street improvement projects over a twenty year period. With that, if the measure is
approved, the average $250,000 home would see a $4.00 to $8.00 per month increase
in property taxes during the first five years of the levy ($36.00 to $96.00 per year), and
AUBURN * MORE THAN YOU IMAGINEDRES.A
would see average monthly impacts of $8.00 to $9.00 ($96.00 to $113.00 per year) in
years six to year fifteen of the levy, and thereafter, as the bonds mature and are paid off,
the average annual impact to a homeowner steadily declines until the bonds are fully
retired.
The bond funds must be used for arterial roads for preservation projects, and cannot be
used for other purposes.
State law, RCW 42.17A.555 (below) authorizes city councils to take collective action
regarding ballot measures appearing before the voters so long as the action is taken at a
public meeting, the intended action is identified on the agenda and where the opportunity
for opposing views is given to attendees at the public meeting. In light of the significant
need for repair and maintenance of the many miles of arterial streets in the City of
Auburn, and the absence of state or federal funds to assist the City with such needs, it is
appropriate that the City Council support this ballot measure as permitted pursuant to
RCW 42.17A.555.
RCW 42.17A.555 Use of public office or agency facilities in campaigns --
Prohibition -- Exceptions. (Effective January 1, 2012.)
No elective official nor any employee of his or her office nor any person appointed to or
employed by any public office or agency may use or authorize the use of any of the
facilities of a public office or agency, directly or indirectly, for the purpose of assisting a
campaign for election of any person to any office or for the promotion of or opposition to
any ballot proposition. Facilities of a public office or agency include, but are not limited
to, use of stationery, postage, machines, and equipment, use of employees of the office
or agency during working hours, vehicles, office space, publications of the office or
agency, and clientele lists of persons served by the office or agency. However, this does
not apply to the following activities:
(1) Action taken at an open public meeting by members of an elected legislative body or
by an elected board, council, or commission of a special purpose district including, but
not limited to, fire districts, public hospital districts, library districts, park districts, port
districts, public utility districts, school districts, sewer districts, and water districts, to
express a collective decision, or to actually vote upon a motion, proposal, resolution,
order, or ordinance, or to support or oppose a ballot proposition so long as (a) any
required notice of the meeting includes the title and number of the ballot proposition, and
(b) members of the legislative body, members of the board, council, or commission of
the special purpose district, or members of the public are afforded an approximately
equal opportunity for the expression of an opposing view;
(2) A statement by an elected official in support of or in opposition to any ballot
AUBURN * MORE THAN YOU IMAGINEDRES.A
proposition at an open press conference or in response to a specific inquiry;
(3) Activities which are part of the normal and regular conduct of the office or agency.
(4) This section does not apply to any person who is a state officer or state employee as
defined in RCW 42.52.010. [2010 c 204 701; 2006 c 215 2; 1979 ex.s. c 265 2; 1975-'76
2nd ex.s. c 112 6; 1973 c 1 13 (Initiative Measure No. 276, approved November 7,
1972). Formerly RCW 42.17.130.]
A1.8, A3.3.1
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Heid
Meeting Date:March 5, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A
RESOLUTION NO. 4 8 0 6
A RESOLUTION, OF THE CITY COUNCIL OF THE
CITYOFAUBIJRN, WASHINGTON, SUPPORTING
THE AUBURN TRANSPORTATION BENEFIT
DISTRICT'S BOND MEASURE
WHEREAS, theAuburn TransportationBenefit District has placed a
measurebefore thevoters on theApril 17, 2012, Special Election, asProposition
1; and
WHEREAS, if approved by the voters of the City, thepropositionwould
aufhorize fhe District to issue General ObligationBonds for the purpose of
financingtransportation improvements in the aggregate principal amount not to
exceed $59,000,000.00, payable by annual property tax levies to be made in
excessof regular property tax Jevies, and to levy thoseexcessproperty taxes,
and to provide for othermatters relating thereto; and
WHEREAS, if approved, Proposition 1 wouldprovide revenuethat would
be spec cally dedicated to Auburn's many miles of high-traffic artenal roads
whichmust be rebuilt and maintained largelywith limited local resources; and
WHEREAS, Aubum has worked with citizens and businesses to identify
and prioritize the Ciry's arterial roads for preservaUon projects overa twenty year
period; and
WHEREAS, in connectiontherewith, the City is prioritizing road
preservation because a high quality street system that efficiently moves goods
andpeople enhances our competi4iveness and creates a tangible return on
investments for 6usinessesandresitlents. The City has prioritized high-traffic
Resolution No. 4806
March 1, 2012
Page 1 of 3
RES.A
arterial roads in response toconcems that further deterioration of these roads will
impact economic developmenYand efficient flow of commuter traffic; and
WHEREAS, if approved tiyvoters, Proposition 1 would dedicate excess
property tax revenues to repaygeneral obligation bond proceeds to rebuild and
repair a list of citizen-selected arterial street improvementprojects over a twenty
year period; and
WHEREAS, if the measure is approved, the average $250,000 home
woultl see a $4.00 to $8.00 per month increase in property taxes duringthe first
five years of the levy ($36.00to $96.00 per year), and would see average
monthly impacts of $8.00 to $9.00 ($96.00 to $113.00 per year) in years six to
year fifteen ofthe levy, and thereafter, as the bonds matureand are paid off, the
average annualimpactto a homeowner steadily declines until the bonds are fully
retired; and
WHEREAS, the bond funds must be used for arterial roads for
preservationprojects, and cannot be used for otherpurposes; and
WHEREAS, RCW 42.17A.555 authorizes city councils to take collective
actionregarding ballot measuresappearingbefore the voters so long as the
action is taken at a public meeting, the intended action is identified on the
agenda and where the opportunity for opposingviews is given to attendees at the
public meeting; and
WHEREAS, in light of the significant need for repair and maintenance of
the many miles of arterialstreets in the City of Auburn, and theabsence of.state
Resolution No. 4806
March 1, 2012
Page 2 of 3
RES.A
or federalfunds to assist the City withsuch needs, it is appropriate that theCity
Councilsupportthisballotmeasure aspermitted pursuant to RCW 42.17A.555.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OFAUBURN,
FiEREBY RESOLVES as follows:
Section 1. Thatthe City Councilsupports Proposition 1 coming before
the voters at theApril 17, 2012 special election.
Section 2. That this Resolution shall take effecY and be in full force
upon passage and signatures hereon.
Dated and Signed this. . day of 2012.
CtTY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPR YED S TO FO
L
i B. ' , ity ttorney ,...
Resolution No. 4806
March 1, 2012
Page 3 of3
I
RES.A