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Home My WebLink About01-09-2012 —�_—._.. _. : : _ , _ _ ..� ::. . , � .... . __._ � ��.�,�F 4 , ^ �.�•. ( Municipal Services Committee TT TT7� AT January 9, 2012 - 3:00 PM ��'�. �V,;��V i�lV � City Hall Conference Room 3 ��^��-��-'T'�'� MIN UTES I. CALL TO ORDER A. Roll Call Chair Peloza called the meeting to order at 3 p.m. in Conference Room.3 on tlie second floor of City Hall, 25 West Main Street,Auburn WA. Members present:Chair Bill Peloza, Vice Chair Wayne Osborne, Member Largo Wales. StaH present: Mayor Peter Lewis, Chief ot Police Bob Lee,Assistant Chief bf Police Bob Kamoiski, Director oi HR/Risk Management Brenda Heineman, Finance Director Shelley Coleman,City Attorney Dan Heid, Directorof Parks& Recreation Daryl Faber, Construction/Project Manager Steve Burke, Solid Waste& Recycling CoordinatorJoan Nelson,antl Police Secretary/Scribe Kathy Emmert. Others present: Councilmembers John Partridge and John Holman,citizens Nick Perius and Rick Meckle representing two tow companies within the City and Auburn Reporter representative Robert Whale. B. Announcements C. Agenda Modifications Resolution No. 4792 was added as a Discussion Item. II. CONSENT AGENDA A. Minutes December 12, 2011 Chair Peloza aocepted ttie Minutes as presented since the members of the Committee were not on the Committee at the time of.tfie December 12, 2011 meeting. III. ACTION A. Resolution No. 4778 (Faber) A Resolution of the City Council of the City of Aubum, Washington, amending the City of Aubucn fee schedule relating to fees charged by the cemetery There was a discussion by the Committee regarding the:marketing plan for the cemetery and as such, a Matrix Project Tracking No..31 P was assigned for this future plan. Vice Chair Osborne moved to iorward to the full Council tor acceptance.Member Wales seconded: Chair Peloza concurred. MOTION CARRIED:3-0 B. Resolution No. 4788 (Coleman) Page 1 of 3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptanc.e and appropriation of grant funds in the amount of Sixty Two Thousand and Six Hundred Fifty Dollars ($62,650.00), and authorizingthe Mayor and City Clerk to execute an interlocal agreement. between the Department of Ecology and the City of Aubum to accept said funds forimplementation of the 2012-2013 Coordinated Prevention Grant Program Vice Chair Osborne moved to forward to the full Council for acceptance. Member Wales seconded. Chair Peloza concurred. MOTION CARRIED:3-0 C. Resolution No. 4790 (Lee) A Resolution of the City Council of the City of Auburn, Washington declaring certain items of property as surplus and authorizing their disposal The Committee supported the surplus oi this old jail equipment. IV. DISCUSSION ITEMS A. Resolution No. 4786 (Faber) A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the Washington State Arts Commission and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds The Committee supports Resolution No.4786 and the grant funds of$5,000.00 to establish a downtown outdoor sculp[ure garden. B. Auburn Golf Course Operations Review (Coleman) Chair Peloza outlined thepoints in the Executive Summary oi the National Golf Foundation (NGF) consultanYs report. The Committee reviewed each page of the report commenting on items of particular interest. The Committee will utilize this repoh in conjunction with on-going discussions with staff to address and'implement a tuture business plan in the June 2012 time frame to improve the financial sustainability oi the golf course operetion. C. City Towing Rates (Heid) The Committee verified the number of tow operators on the Ciry's rotation and that theirrate calculations and adjustments are stipulated in theircontract with the City. City Attorney Heid discussed their participation.in the tow rotation is based on their business license in Auburn, and conforming to the Washington State Patrolxates with a CPI escalator. Representatives oi two tow operations in the rotation were asked to comment by Chair Peloza. The issue that generated this topic was related to a recent Seattie incident wherein the exorbitant rates were challenged by the customer. This incident received a lot of Seattle media coverage. D. Auburn Valley Humane Society (AVHS): Project Schedule (Heineman) Construction/Project Manager Steve 8urke presented an updated Gant schedule/limeline for the Page 2 of 3 AVHS Project. The Gant chart reflected the City'sfacility and the Human Resources/Police responsibilitied rela[ed to the hiring and ouffitting of anAnimal Gontrol Officer and equipment. The expanded City/AVHS Gant schedule will provide the necessary integration tools for all participants to better monitor progress arid maintain project element schedules. E. Charteris (Lee) Assistant Chief of Police Bob Karnofski provided an update on the DUI Recovery Fnes as authorized in Ordinance No. 6366. This implementation allows the tunds generated from driver DUI iMractions to be used to cover volunteer Ciry Chaplain reimbursement for expenditures related to their work. Charteris, a non-profit organization accepts donations to support the mission of the group. This presentation will complete the Matrix tracking of this project. F. Resolution No. 4792 AResolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an amendment to a lease between the City of Auburn and the Valley Regional Fire Authority (VRFA) The Committee supports Resolution No.4792 and the GSA property leasing changes between the City and VRFA. G. Matrix The Matrix is amended as follows Item24P -Will be a Discussion item on February 13,2012 Item 28 P-Amended to reflect June 25,2012 as the Review Date item 29 P-Amended to reflect 3/26/12 revised financial and background information review and 6/25/12 tor Golf Course Operations Marketing Plan review. Also amended removing the language related to reviewing the consultant report. Item 31 P- New project added - Review date TBD Item 91 - Removed from the Matrix V. ADJOURNMENT The meeting adjourned at 4:45 p.m. The next'Municipal Services meeting is January 23, 2012 at 3 p.m. Signed this L�day of Janaary, 2012 � l�.Q� �`�-�`�/:�/ .-- Bi eloza, Chair Ka� rt, Police Secretary/Scribe Page 3 of 3 -