HomeMy WebLinkAbout01-03-2012 crnroF_ =d�'* : Finance Committee
J.anua_ry 3, 2012 -.5:00 PM
Annex Conference Room 1
"WASHINGTQN. MINUTES
1. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:00 p.m. in Conference Room 1
located on the second floor of ihe Gity Hall Annex located at One East Main Street in
Auburn.
A. Roll Call
Chair Partridge, Vice Chair John Holman, and Member Largo Wales were .
present. Also present were: Mayor Peter B. Lewis, Councilmember Wayne
Ostiome, CityAttorney Daniel B. Heid, Public Works Director Dennis Dowdy,
, Human Resources and Risk/Property Management Director Brenda Heineman,
Finance DirectorShelley Coleman, Cemetery Supenrisor Craig Hudson, Shirley
Partridge, and City Clerk Danielle Daskam..
B. Announcements
There was no announcement.
G Agenda Modificatlons
There was no change,to the agenda.
11. CONSENT AGENDA
A. December 19, 2011 Minutes
Vice Chair Holman moved.and Member Wales seconded to approve the
December 19, 2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Claims Vouchers (Coleman)
� Claim check numbers 410029 through 410258 in the amount of
$1,383,361.47 and dated January 3, 2011.
Committee members'reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 410031, 410039, 410062, 410081, 410082, 410176,
410217, 410233 and 410253:
Vice Chair Holman moved and Member Wales seconded to approve the claims
and payroll vouchers.
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MOTION CARRIED UNANIMOUSLY. 3-0.
C. Payroll Vouchers (Coleman)
Payroll check numbers:532551 to 532588 in the amount of $275,362.60
and electronic deposit.tr_a,nsmissions in the amoun; of$1,194,875:16 fora
grand total of$1,470,237.76 for the pay periodcovering December 15 to
December 28, 2011.
See claims vouchers (above) for approval of payroli vouchers.
III. DISCUSSION ITEMS
A. Resolutiorr No. 4785 (Dowdy)
A Resolution of the City Co_uncil of the City of Aubum, Washington,
authorizing the Mayor�to execute a Local Agency Agreement 6etween the
City of Auburn and the Washington State Department of Transportation
relating to the 8th Streef NE U-Turn Improvement Project
Public Works Directorpowdy explained that Resolution No. 4785 acceptsa
$100,000 Federal Transportation Appropriations g[anYmanaged through the
Washington State Department ofTransportation#or vehicle turning improvements
for the 8th Street NE U-turm Improvement Project. The grant will.fund the design
of the project and part of the right-of-way acquisition to accommodate the u-tum.
B. Cemetery Fee Increase (Faber)
A Resolution of the City Council of the Ciry of'Auburn, Washington,
amending the Gi#y of Auburn Fee Schedule relating to fees charged by the
Cemetery
Committee members reViewed Resolution No. 4778 related to fees charged by the
Cemetery.
Cemetery Supervisor Hudson explained that tlie fee schedule is periodically
adjusted based on costs and a market comparison;of othec cemeteries in the
region. The increases reflected in the Resolution are approximately ten percent
over 2011 rates.
� There was a brief discussion regarding the financial oondition of the golf course.
Mayortewis noted that the City is looking to fiire a marketing position to promote
the golf course, cemetery and pet licensing:
Cemetery Supervisor Hudson reported that the cemetery fees were,increased last
year, and the.number of cases increased by approximately 30 cases this past
year.
C.. Voucher List (Coleman)
Finance Director Colemarnreviewed the claims vaucher list format and the
purchase order and voucher process for the benefit of the new Committee
members. Director Coleman directed the Committee through two charte on
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the classification of expenditures by object number and BARS (BudgeUng,
Accounting, and Repoiting System) account numbers and division title map.
IV: ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 5:45 p.m.
APPROVED the��day of January, 2012.
� �
hn Partridge, Chair . Danielle Daskam, City Clerk
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