HomeMy WebLinkAbout02-06-2012 ��.�oF. �r--* :. Finance Committee
February 6, 2012 - 5:30 PM
Annex Conference Room 1
' 4VASHlNGTON. MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5;30 p.m. in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main Street in
Auburn.
A. Roll Call
Chair Partridge, Vice Chair John Holman, and Member Largo Wales were
present. Also present during the meeting were: Mayor Peter6. Lewis, City
Attomey Daniel B. Heid, Human Resources and Property/Risk Management
Director Brenda Heineman, Planning and Development Director Kevin Snyder,
Finance Director Shelley Coleman, Financial Planning Manager Martin Chaw, and
City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Agenda modifications included a revised Resolution No. 4795 and movement of
Ordinance No. 6396 and Resolution No. 4784 from discussion items to action
items under Ordinances and Resolutions.
II. CONSENT AGENDA
A. January 17, 2012 Minutes
Vice Chair Holman moved and Member Wales seconded to approve the January
17, 2012 minutes.
MOTION CABRIED UNANIMOUSLY. 3-0.
B. 2011 Claims Vouchers (Coleman)
Claims check numbers 410693 through 41:0846 in the amount of
$1,081,465.15 and dated Fe6ruary 6, 2012.
Committee members reviewed 2011 and 2012 claims vouchers and briefly
discussed the foliowing claims vouchers 410705, 410710, 410732, 410766,
41 D782, 410872, 411051, 411102, 410718, 410746, 410783, 410691 and 410956.
Vice Chair Holman moved and Member Wales seconded to approve claims and
Page 1 of 4
payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. 2012 Claims Vouchers (Coleman)
Claims check numbers 410690 through 410692 and claims check numbers
410847 4hrough 411134 in the amount of $1,044,697.36 and dated
February 6,2012.
See 2011 Claims Vouche�s above for action on 2012 claims vouchers.
D. Payroll Vouchers (Coleman)
Payroll check numbecs 532634 to 532673 in the amount of $295,878.20
and electronic deposit transmissions in the amount of $1,233,236.76 for a
grand total of $1,529,114.96 for the pay period covering January 12, 2012
to February 1, 2012.
See 2011 Claims Vouchers above for action on payroll vouchers.
I I I. ORDINANCES
A. Ordinance No. 6396 (Coleman)
An Ordinance of the Gity Council of the City of Auburn, Washington,
establishing the Local Sales and Use Tax rate for Local Revitalization
Financing for2012
Finance Di�ector Coleman explained that each.year the City is required to adopt a
new ordinance to levy the .026% sales tax credit against the state sales tax for
local revitalization financing. The City can re.ceive up to $250,000 annually. The
funds are used to service the debt for the Promenade Project.
Vice Chair Holman moved and Member Wales seconded to approve Ordinance
No. 6396.
MOTION CARRIED IJNANIMOUSLY. 3-0.
IV. RESOLUTIONS
A. Resolution No. 4792 (Heineman)
A Resolution of the City Council of the City of Auburn, WA authorizing the
Mayor and City Clerk to ezecute an amendment to a lease between the City
of Auburn and the Valley Regional Fire Authori#y (VRFA)
Resolution No. 4792 was reviewed at the last Finance Committee meeting.
Director Heineman stated the resolution authorizes an amendment to the lease
with the Valley Regional Fire Authority for the GSA building. The City will retain
use of the building's bay area for facilities storage.
MOTION CARRIED UNANIMOUSLY. 3-0.
Page 2 of 4
B. Resolution No. 4798, ,(Mayor Lewis)
A Resolution of the City Council of the City of Auburn, Washington,
supporting the crea#ion of a youth reengagement program at the Green
River Community College
Mayor Lewis explained that the Resolution expresses the Council's support for
Green River Community Coilege's drop-out re-engagement program.
Vice Chair Holman moved and Member Wales seconded to approve Resolution
No. 4798.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Resolution No. 4799 (Mayor Lewis)
A Resolution of the City Council of the Gity of Aubum; Washington,
support'ing IegislaUve efforts to establish a stable revenue source for the
Green River Community Coliege
MayorLewis explained that Resolution No. 4799 expresses the Council's support
for Green River Community College and endorses legislative efforts to find
revenue.and adyance the College's mission. The education and training of
students are critical to the development of a workforce that will encourage
economic recovery.
Vice Chair Holman moved and Member Wales seconded to approve Resolution
No. 4799.
MOTION CARRIED UNANIMOUSLY. 3-0.
D. Resolution No. 4784 (Coleman)
AAesolution of the'City Council of the City ofAuburn, Washington,
autho,rizing_the City of Au6um to impose a sale5 and use tax as authorized
by RCW 82:14.415 as a crediYagainst state sales and use tax, relating to
annexations
Finance DirectorColeman ezplained that Resolution No. 4784 levies the .1°/a
sales tax credit againsf the state sales tax for annexation of the Lea Hip
area. This is the fifth year (of a ten year program) that the City of Aubum has
asked the State for the sales:tax credit. The tax credit represents approximately
$1.45 million. It is e.stimated that the projected cost of providing municipal
services to the Lea Hiil annexation area is$5.7 million while the projected revenue
from the annexation area is$3.6 miliion.
Vice Chair Holman moved and MemberWales seconded to approve Resolution
No. 4784.
MOTION CARRIED UNANIMOUSLY. 3-0.
Page 3 of 4
V. DISCUSSION ITEMS
A. Resolution No. 4795 (Mayor Lewis)
A Resolution of the City Council of the Gity of'Auburn, Washington,
expressing thanks for and appreciation of'the contributions ofithe many
citizens and businesses wfio worked, individually and/or in cooperation with
others to address fhe safety needs and damage resulting from the January
2012 storm
Mayor Lewis stated that Resolution No. 4795 expresses the Council's appreciation
to the citizens and businesses for their efforts during the January storm event.
B. General Fund Tax Revenue (Coleman)
Fnance Director Coleman provided an overview of the General Fund tax revenue,
including property, sales and other taxes. Director Coleman distributed a handout
consis4ing of excerpts from the 2011-2012 Budgetand monthly financial report,
charts of the property tax distribution and sales tax distribution, and a summary of
Aubum sources ott�revenues. Committee members reviewed property, sales,
criminal justice sales, brokered natural gas, utilify, admissions;electric and natural
gas, cabie, telephone, garbage, leasehold excise, and gambling taxes.
There was brief discussion regarding the reduction in the social card game
gambling fax that was instituted in 2010. Th@ tax was reduced from 12%to 4%
for a two year period.
Vice Chair Hoiman inquired regarding the status o.f the streamlined sales tax
(SS� mitigation; Director Coleman advised that ttie State is proposing to take an
additional 10% of the City's SST mitigation. As of July 2011, the State is taking
3% of the City's SST.
C. Other Discussion
Member Wales reque§ted that the Chair add an item for discussion to the next
meeting's agenda relating to the City's policy on payment of inembership dues.
VI. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 628 p.m.
r
APPROVED the o��� day of� , 2012.
� �
,l hn Partridge, Chair �Banielle Daskam, City Clerk
/
Page 4 of 4