HomeMy WebLinkAbout04-02-2012 Council Agenda Packet
City Council Meeting
April 2, 2012 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Proclamation - National Poetry Month
Mayor Lewis to proclaim April 2012 as National Poetry Month.
2. Proclamation - Volunteer Week
Mayor Lewis to proclaim April 15-21, 2012 as Volunteer Week in the city of
Auburn.
3. Proclamation - Arbor Day
Mayor Lewis to proclaim April 3, 2012, as Arbor Day in the city of Auburn.
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. March 26, 2012 Minutes* (Peloza)
B.Planning & Community Development
1. March 26, 2012 Minutes* (Backus)
C.Public Works
1. March 19, 2012 Minutes* (Wagner)
D.Finance
1. March 19, 2012 Minutes* (Partridge)
E.Les Gove Community Campus
F.Council Operations Committee
IV.REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A.From the Council
B.From the Mayor
V.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the March 19, 2012 Regular Meeting*
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 412223 through 412570 in the amount of $2,463,321.93
and dated April 2, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532774 through 532810 in the amount of $270,726.18 and
electronic deposit transmissions in the amount of $1,204,295.32 for a grand total of
$1,475,021.50 for the pay period covering March 15, 2012 to March 28, 2012.
VI.UNFINISHED BUSINESS
There is no unfinished business.
VII.NEW BUSINESS
There is no new business.
VIII.RESOLUTIONS
A. Resolution No. 4809* (Peloza/Faber)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
acceptance of a grant from King Conservation District and authorizing the Mayor
and City Clerk to execute the necessary agreements to accept said funds
(ACTION REQUESTED: City Council adopt Resolution No. 4809.)
IX.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
March 26, 2012 Minutes
Date:
March 29, 2012
Department: Attachments:
Muni Svs Minutes 3/26/12
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
For background only
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:April 2, 2012 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1
Municipal Services Committee
March 26, 2012 - 3:30 PM
City Hall Conference Room 3
MINUTES
DRAFT
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City Hall, 25 W Main,
Auburn, WA. Members present: Chair Peloza, Vice Chair Osborne, Member Wales. Staff present:
Mayor Pete Lewis, Chief of Police Bob Lee, City Attorney Dan Heid, Parks & Rec Director Daryl Faber,
Assistant Public Works Director Dennis Selle, and Police Secretary/Scribe Kathy Emmert. Others
present: Virginia Haugen and Nick Perius, citizens and Robert Whale representative of Auburn
Reporter.
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
Vice Chair Osborne moved to accept the Minutes from the February 27, 2012 and March 5, 2012
meetings as presented. Member Wales seconded. Chair Peloza concurred.
MOTION CARRIED: 3-0
III. ACTION
A. Resolution No. 4809 (Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from King Conservation District and
authorizing the Mayor and City Clerk to execute the necessary agreements
to accept said funds
Member Wales moved to forward Resolution No. 4809 to the full Council for acceptance. Vice
Chair Osborne seconded. Chair Peloza concurred.
MOTION CARRIED: 3-0
It was noted by Chair Peloza that the funds will be used exclusively for promotion and marketing.
In addition, a grant request for additional funds has been prepared and will be used for the same
purpose.
IV. DISCUSSION ITEMS
A. Cemetery Update (Faber)
Page 1 of 3
MS.1
Director Faber provided a PowerPoint presentation outlining the property, recent developments
and acquisitions and plans for the future. The cemetery rates were recently raised to maintain
adequate funding to cover expenses and maintain the status as an enterprise fund which does not
receive support from the City's general fund. The Committee will be provided with a copy of the
presentation.
B. Street Median Maintenance (Faber)
Director Faber provided some history related to which departments have been responsible for the
maintenance of the medians. The two departments were M&O and Parks which now has
responsibility again. It is recognized that some of the medians are not as well maintained as the
City would like. In an effort to help determine the priorities, the Committee will be provided a listing
of all medians and will present their suggestions for prioritizing work to be done providing an
improved image for the City. The discussion on these preferences will take place at the April 9,
2012 meeting.
C. Redlight Photo Signage
Members Wales and Osborne expressed concerns presented to them by citizens during their
recent campaign for office. Citizens indicated they felt the photo enforcement signage at
intersections where there are no cameras makes the City appear less welcoming and friendly.
There is confusion between the traffic cameras and photo enforcement cameras and citizens
indicated it makes them feel like they are being watched. Chair Peloza expressed his support of
the signage as it has been implemented as a matter of public safety. The Mayor indicated that he
has not heard the same commentary at any of the neighborhood meetings he has held since the
first of the year and that most commentary he receives either by phone or email is positive.
The Committee agreed a discussion with all members of the Council would help determine if this
issue needs to be addressed through a new signage ordinance or whether this is something to be
left as is. There is also concern that the signs in direct sunlight are faded to the point of not being
easily read by drivers. Following a discussion of options available it was decided that this item
would be placed on the agenda for the COW (Committee of the Whole) at its April 30 meeting.
D. Matrix
The Matrix is amended as follows:
10P - Red Light Photo Enforcement - Remove the last sentence in "Status" and insert Discussion
to take place at COW on 4/30/12.
24P - Fireworks Update - Remove the last sentence in "Status" and insert Meeting scheduled for
3/27/12.
29P - Golf Course Working Capital Review and Future Plans - Review date changed to 4/23 and
status updated removing last sentence and noting the review of the marketing and operations plan
will be scheduled for 6/25/12
30P - Street Median Maintenance - Review date changed to 4/9/12
31P - Cemetery Update - Review date changed to 9/24/12 and Status purpose of the presentation
is to review the marketing plan
V. ADJOURNMENT
The meeting adjourned at 4:32 p.m. The next scheduled meeting of Municipal Services is Monday, April
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MS.1
9, 2012 at 3:30 p.m..
Signed this _____ day of April 2012.
_________________________________ ____________________________________
Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe
Page 3 of 3
MS.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
March 26, 2012 Minutes
Date:
March 28, 2012
Department:
Planning and Development
Attachments:
Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
For information only.
Background Summary:
See attached minutes.
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:April 2, 2012 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1
Planning and Community
Development
March 26, 2012 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annexation Conference
Room 2 located on the second floor of One Main Building, 1 East Main Street, Auburn,
Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Partridge and Member John Holman were
present. Also present were Mayor Pete Lewis, Planning and Development
Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Economic
Development Manager Doug Lein, Planner Stuart Wagner, Risk Manager Rob
Rosco, City Attorney Dan Heid, Building Official Rick Hopkins, Development
Services Manager Jeff Tate, and Planning and Development Secretary Tina Kriss.
Members of the public in attendance included: Valley Regional Fire Authority
Administrator Eric Robertson, Police Chief Bob Lee, Senior Associate of GIGLO
David Cutler; Joanne Martin; Patrick Taylor, Gloria Taylor, and Scot Pondick.
B. Announcements
1. Presentations
Transit Oriented Communities Workshop Presentation - David Cutler
with GGLO will provide his presentation on transit oriented
communities that he presented at the Transit Oriented Communities
Workshop.
Member Holman introduced staff, Committee and David Cutler of GGLO.
Senior associate of GGLO David Cutler provided a presentation focusing on
connecting people to places in transit communities. Mr. Cutler pointed out
how density supports neighborhood services within walking distance and
reviewed the various district sizes. Committee will considering reviewing
these concepts for areas within the City. Mayor Lewis asked Mr. Cutler if he
could provide his materials to staff and Committee.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
Page 1 of 7
PCD.1
A. Minutes - March 8, 2012 (Snyder)
Vice-Chair Partridge expressed his concerns (outlined in a letter submitted by
Vice-Chair Partridge dated March 26, 2012, included below) regarding
the consent agenda approval of the February 27, 2012 draft minutes at the March
8th meeting:
Date: 03/26/2012
TO: Chair Nancy Backus
From: Vice-Chair John Partridge
RE: PCDC March 8th Minutes review of the February 27th 2012 meeting
I need to put on the record some comments regarding item II Consent Agenda
section A Minutes. There are items I dispute and would like added to the record.
#1 In regards to the reference made to the March 8th 2012 minutes approval
as amended with grammatical, spelling and scrivener error corrections,as Vice-
Chair, I stated that the minutes given to us for the review of the 02/28/12 meeting
were in addition inaccurate, incomplete,and therefore did note accurately
communicatethe unique verbatim request of the mayor as noted on page 11 of 62
in tonight's packet. Often we are reminded on the value of staff time. Since the
mayor reviewed this issue and the documenting minutes with the level of
importance to devote staff time and effort, I believe that they needed to meet a
verbatim standard. In my opinion, they were clearly not ready. I spent a number of
hours preparing corrections that were sent to the mayor. I have not seen those
corrections as a today's meeting.
#2 Second, I stated that I was told by city attorney Dan Heid that in his opinion
that verbatim minutes are highly irregular, not required or advisable to attempt for
the purpose of committee meeting minutes. Attorney Heid told me he would call
director Snyder about this issue and it was confirmed by director Snyder at this
meeting that he received that call but not noted. It was further referenced by Chair
Backus that when she had last seen verbatim minutes used were in quasi-judicial
type proceedings.
#3 Third and most importantly, the record states that the motion carried 2-0
giving the appearance that I was not there or had nothing to say in regard to the
matter. I was clearly opposed and it should be noted as a 2-1 vote. At the vote, I
decided to not entertain the motion by Chair Backus to approve the minutes as the
vice-chair hoping that one of my fellow councilmembers would support my
concern with the minutes and force them to be corrected before approval. Member
Holman did not agree with the level of my concern, made the motion and Chair
Backus seconded. I was disappointed by the committee's action not
acknowledging my concerns but even more so not to be recognized in the
minutes.
Page 2 of 7
PCD.1
Sincerely,
John Partridge, councilmember
Vice-Chair Partridge stated he had spent a number of hours preparing corrections
that to date have not been addressed and Mayor Lewis stated he did receive the
corrections but was unable to see the attachments/corrections. Vice-Chair
Partridge stated that if the items of concern could be addressed, at some level, he
would be willing to make the motion to approve the minutes.
Chair Backus asked that the letter be included in the record and that the
adjustment be made showing the Consent Agenda approval of the February 27,
2012 minutes be 2-1.
Mayor Lewis stated he had talked with City Attorney Heid as well regarding
verbatim minutes and City Attorney Heid did not say verbatim minutes were highly
irregular or not advisable but not required and the reason I asked that verbatim
minutes be done is that fire and police were asked to attend a meeting and I
thought this was a reasonable request. Mayor Lewis stated if the opinion was that
they were irregular and not required he agrees; Vice-Chair Partridge stated he
would accept that adjustment.
Chair Backus asked that we note for the record the letter Vice-Chair Partridge
submitted contains not what specifically took place during the consent agenda
approval at the March 8, 2012 meeting but addresses his concerns.
Vice-Chair Partridge stated he had not seen the amended minutes from the
February 27, 2012 meeting and that he would be resending his changes and
corrections to Mayor Lewis and Planning and Development Secretary Tina Kriss.
Chair Backus asked that Vice-Chair Partridge also forward those corrections to
her.
Vice-Chair Partridge moved and Member Holman seconded to approve the March
8, 2012 minutes and include the letter submitted by Vice-Chair Partridge dated
March 26, 2012 striking the word highly and advisable referred to in paragraph #2.
Motion Carried Unanimously. 3-0
III. DISCUSSION ITEMS
A. Resolution No. 4770 (Tate)
Review proposed changes to physical addresses recommended by the City
of Auburn Addressing Committee and reviewed and approved by City
Directors and the VRFA Administrator.
Mayor Lewis briefed the Committee, staff, and audience members on the history
of City of Auburn address changes. Director Snyder provided a petition
referenced but not included in the packet (dated March, 2011) and introduced
Police Chief Bob Lee and Valley Regional Fire Authority (VRFA) Administrator
Page 3 of 7
PCD.1
Eric Robertson.
Police Chief Lee provided examples of officers’ concerns locating addresses
within the 4th PL NE community causing delayed response times. Police Chief
Lee emphasized the point that officers do train new recruits on unique addressing
situations around the City but if time passes before a call comes in and if
something serious takes place having consistent addressing would be very
important.
Administrator Eric Robertson explained VRFA staff provided information that two
out of five calls to the area had been delayed. Administrator Robertson explained
that he reviewed the previous concerns of the residence and wanted to point out
that 75% of all calls are not the burning houses but medical calls where someone
may be having a heart attack within a home; firemen do not have the benefit of
having a visual beacon to lead them to a residence. Addressing concerns have
been going on for some time and staff has worked closely with police and fire, with
public safety first and foremost in mind, to identify each address of concern. The
proposed address changes will not make the City absolutely perfect but will be the
best they can be so this will be done once.
Committee and staff discussed allowing an opt out option or graduated approach
for those who do not want a change of address. Staff did not advise on this
approach since it would be difficult to track creating a hardship for police and fire
responders which may delay response times.
Vice-Chair Partridge asked staff how much risk is based on an address; are there
different risk levels? Police Chief Lee stated no, there are not different levels of
risk when it comes to addressing. Administrator Robertson explained risk factors
change depending on who may be visiting your home. If you have an elderly
visitor or someone walking buy your home the risk factor may go up. Fire and
police do not recommend placing a degree of risk on the address changes.
Committee and staff discussed the draft administrative police for a public safety
address change assistance program. The final draft is being reviewed by the
state auditor's office for consensus and approval.
Committee received comments from residents in the 4th PL NE community.
Chair Backus stated this will be brought back before Committee and is not an
action item this evening.
B. Local Revitalization Fund Additional Project List Modification
(Snyder/Chamberlain)
Review staff proposal to modify the Local Revitalization Fund Additional
Project List. This list was previously approved by the former Downtown
Redevelopment Committee.
Mayor Lewis, staff, and the Committee discussed a list of projects the Downtown
Page 4 of 7
PCD.1
Redevelopment Committee (DRC) had considered pertaining to additional Local
Revitalization Funds (LRF). These additional moneys were the result of the bids
for South Division Street Promenade coming in under the engineer's estimate
which allowed additional projects within Downtown to be considered.
During the planning and design for the City Hall Plaza and South Division Street
Promenade projects, the Council and staff discussed multiple times the desire for
an iconic design feature that community members and visitors would associate
with Downtown, e.g. "let's meet at the..." Staff has continued to explore
opportunities for this iconic feature and recently identified a feature that has been
used in other communities that staff believes would be appropriate for Downtown
Auburn.
Staff proposes this iconic design feature replace the improvements proposed for
the North City Hall Plaza through the reallocation of existing LRF funds to this new
project (no budget impact) and recommends moving forward with a Request for
Proposal (RFP) to obtain information.
Committee discussed if approval is needed to move this forward for a RFP and
staff stated it is not necessary since no contract would be awarded. The RFP
would only provide information; the cost would only be for advertising.
Member Holman stated he is in strong support and believes, along with economic
development, establishing a branding identity is important. Having a shelter from
the rain and a meeting place is an additional benefit.
Vice-Chair Partridge is concerned about installing something without the ability to
see what the future downtown improvements will look like and stated he is not
comfortable supporting redirecting funds allocated for the North City Hall Plaza
improvements without going through City Council.
Committee and staff discussed any safety concerns the Downtown
Redevelopment Committee may have had concerning the North City Hall Plaza.
Staff stated there were no safety issues that caused the Downtown
Redevelopment Committee to determine the North Plaza was a priority project last
year. Committee and staff discussed not needing to have a motion to go forward
with an RFP since it is for information gathering only and the associated costs are
for advertising. If a contract needs to be awarded it would it go before City
Council. Vice-Chair Partridge stated he is not personally excited about a tent,
permanent in nature, and would like to see more choices. Vice-Chair Partridge
also stated he is not comfortable voting in favor of the RFP and believes the North
City Hall Improvements should, still be the focus since there is not enough
evidence that the funds should be shifted and would like to see other things that
have been discussed to accomplish this goal. He expressed a "no" vote and
would like more time to consider options.
Mayor Lewis stated he thought it would be good to bring before this Committee
Page 5 of 7
PCD.1
based on previous work that was doneby the Downtown Redevelopment
Committee but no approval is needed.
Member Holman would like to move to see what some of these tents look like and
Chair Backus concurred stating she would like to see what can be brought
forward.
Vice-Chair Partridge and Member Holman asked for information from the
Downtown Redevelopment Committee to assist in laying a foundation from the
previous work completed.
C. Phase II Zoning Code Update - Group 2 (Wagner)
Committee to discuss land use policies related to the Phase II, Group 2
Zoning Code Update.
At the March 8, 2012 Planning and Community Development meeting, planning
staff held a collaborative work session with Committee members on a series of
policy questions related to the Phase 2, Group 2 of the code update
project. Staff discussed the following follow up items:
1. Committee and staff discussed multi-family development in a C3, Heavy
Commercial Zoning District and reviewed potential changes as shown in the
exhibit drawing provided by staff. Committee supports the proposed changes.
2. Committee and staff discussed the outdoor displays and sale (by retail
operators). Committee and staff discussed the locations of these operators and
determined they like the aesthetics of the black fencing but desire to see
equipment storage limited to fence height.
3. Outdoor storage as stand alone use in the M-2 zone. Committee confirmed
they are not supportive of this use after review of a map provided by staff.
D. Proposed Amendments to Section 18.56.025 - Real Estate Signs of the
Auburn City Code (ZOA12-0001) (Wagner)
Committee to review Planning Commission's recommendation to the City
Council.
Planner Wagner discussed the one (1) year interim zoning controls pertaining to
the allowance, dimensions, and location of real estate signs passed by Auburn
City Council on April 18, 2011. Planning Commission held a duly noticed public
hearing March 6, 2012 recommending the extension of the one year extension
with the changes specified in the proposed Ordinance.
Committee and staff discussed the number of signs that appear in the Lakeland
Hills area and Vice-Chair Partridge asked if it was a possibility to compromise and
reduce the number of signs. Director Snyder stated if there is a substantial change
in the proposal this would need to go back before Planning Commission delaying
the process and the one-year interim zoning regulations expire April 21, 2012.
Page 6 of 7
PCD.1
Director Snyder also explained that all sign permits go through an application
process with an administrative approval if the regulations change then the existing
signs approval may have to be modified.
Member Holman was supportive of allowing the extension and believes it would
continue to encourage real estate growth on new homes. Chair Backus stated
she is supportive of the one-year extension.
Committee took action on this item. Vice-Chair Partridge moved and Member
Holman seconded to move Proposed Amendments to Section 18.56.025 - Real
Estate Signs of the Auburn City Code (ZOA12-0001) to full City Council for review
and approval.
MOTION CARRIED UNANIMOUSLY 3-0.
E. Director's Report (Snyder)
Director Snyder informed Committee the Auburn Environmental Park grand
opening will be held April 5, 2012 at 2:30 p.m.
F. PCDC Status Matrix (Snyder)
Staff discussed some of the upcoming timelines.
IV. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:49 p.m.
APPROVED this __________ day of ______________, 2012.
____________________________ _______________________________
Nancy Backus - Chair Tina Kriss - Planning and Development
Secretary
Page 7 of 7
PCD.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
March 19, 2012 Minutes
Date:
March 28, 2012
Department:
Public Works
Attachments:
March 19, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:April 2, 2012 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1
Public Works Committee
March 19, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference
Room #2, located on the second floor of Auburn City Hall, One East Main Street,
Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis, Public
Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis
Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp,
Traffic Engineer Pablo Para, Storm Drainage Engineer Tim Carlaw, Water
Quality Program Coordinator Chris Thorn, Project Engineer Robert Lee,
Project Engineer Leah Dunsdon, Community Services Manager Michael
Hursh, and Public Works Secretary Jennifer Rigsby.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the Public Works Committee Meeting
minutes for March 5, 2012.
Motion Carried Unanimously. 3-0.
B. Public Works Project No. CP0921 (Lee)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council grant permission to
advertise for bids for Project No. CP0921 Bi-Annual Sanitary Sewer Repair
and Replacement Project.
The Committee and Project Engineer Lee discussed the yearly cost to do
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PW.1
this type of maintenance and repair work on the sanitary sewer pipes and
the long term value rate. Vice-Chair Peloza requested additional information
regarding the reason the sewer pipes need to be replaced be included on
future agenda bills.
Assistant Director/City Engineer Selle explained that the primary reason for
pipe replacement is the condition of the pipes. If the pipes are failing and
there is a high cost for maintenance they are considered for
replacement. Assistant Director/City Engineer Selle stated that many of the
lines that are chosen for replacement are recommended by the City’s
maintenance staff.
Member Osborne asked if the project is related to the SOS program. Project
Engineer Lee answered that this project does not include SOS street
work. In general, the streets chosen for the SOS program is sometimes
modified to pave streets that have had repairs done or the Project
Engineers coordinate with Street Systems Engineer Wickstrom to make
sure utility repairs are completed before a street is selected for the SOS
program or to be done concurrent with the SOS project.
Utilities Engineer Repp spoke about past assessments made about the
condition of the sewer pipes. Chairman Wagner asked that information be
included in Cost of Service Study slated for later this year.
Motion Carried Unanimously. 3-0.
C. Public Works Project No. CP1103 (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council award Contract No.
12-01 to Rodarte Construction on their low bid of $272,260.00 plus
Washington State Sales Tax of $25,864.70, for a total contract price of
$298,127.70, for Project No. CP1103, 132nd Avenue SE Tacoma Pipeline 5
Intertie Improvements.
Project Engineer Dunsdon reported on the competitiveness of the biding
process. There were 17 responsive bids received. There were no questions
or comments from the Committee.
Member Osborne asked if there were any change orders expected. Project
Engineer Dunsdon answered that there were none anticipated at this time.
Motion Carried Unanimously. 3-0.
D. Public Works Project No. CP0803 (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council approve Final Pay
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PW.1
Estimate No. 6 to Contract No. 11-04 in the amount of $10,512.39, for a
total contract cost of $208,741, and Accept Construction of Project No.
CP0803, 37th St SE / R St SE Pedestrian Connector.
Project Engineer Dunsdon confirmed that the corridor is open for use, in
response to a question asked by Chairman Wagner. Project Engineer
Dunsdon responded to questions asked by Vice-Chair Peloza regarding line
items on the Final Pay Estimate.
Assistant City Engineer Gaub explained that the prices for the bid items are
fixed at the time of bid for the estimated quantities provided. However, the
final costs are based on the actual quantities used to complete a project.
Motion Carried Unanimously. 3-0.
III. RESOLUTIONS
A. Resolution No. 4796 (Carlaw/Thorn)
A Resolution of the City Council of the City of Auburn, Washington,
Approving the 2012 Stormwater Management Program and Authorizing the
Mayor to Include a Copy of the Program in the National Pollutant Discharge
Elimination System Western Washington Phase II Municipal Stormwater
Permit Annual Report for 2011 to the Washington State Department of
Ecology
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt Resolution
No. 4796.
Water Quality Coordinator Thorn stated that the only change to the report
final draft is the inclusion of Chairman Wagner comment regarding
Standard Operating Procedures.
Water Quality Coordinator Thorn explained that the state has not put out the
new permit yet, therefore there is no permit for which the City needs to
apply at this time, in response to a question asked by Vice-Chair Peloza.
Vice-Chair Peloza asked about the public education and Water Festival
which are included in the report. Water Quality Coordinator Thorn stated
that the Water Festival is a program that has been held for 12-13 years
which is promoted by the water and storm utilities. The City sponsors
students from the elementary schools to attend the Water Festival. The
festival is held at Green River Community College and teaches students
everything relating to water. Thorn stated that the program is very popular
Vice-Chair Peloza suggested that the term “bulk items” be used instead of
“appliances” when describing the Spring Clean Up.
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PW.1
Water Quality Coordinator Thorn provided Vice-Chair Peloza examples of
the public storm facilities.
The Committee and staff discussed the number of private storm facilities in
the City.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. 2011 Consolidated Annual Performance Evaluation Report (CAPER)
(Hursh)
Community Services Manager Hursh explained that the CAPER is the City’s
annual reporting on how general funds are combined with federal monies to
accomplish community development goals. Hursh spoke about the
contributions made by the members of the Committee, through their work
on the Les Gove Community Campus Committee, to the Auburn Youth
Resources (AYR) development of the teen drop-in center.
Community Services Manager Hursh discussed the various ways the City
offers assistance to the City’s homeless and nearly homeless population, in
response to questions asked by Chairman Wagner.
Hursh answered questions asked by Chairman Wagner regarding the
HOME program, which provides temporary shelter and case management
to homeless men.
The Committee and staff discussed City policies related to the use of
shower facilities at the Senior Center and the new Community Center by the
homeless.
Community Services Manager Hursh responded to questions asked by
Chairman Wagner regarding the South End Area Regional Coalition for
Housing (SEARCH) and its inclusion in the report.
The Committee, Mayor Lewis, and staff discussed how regional
transportation is related to SEARCH.
Community Services Manager Hursh responded to questions asked by
Chairman Wagner and Vice-Chair Peloza regarding the funding of CDBG.
Community Services Manager Hursh described the type of home repair that
was provided by the City and asked Vice-Chair Peloza to comment on the
spending of funds at the City Council meeting.
Community Services Manager Hursh responded to questions asked by
Member Osborne regarding the funding of community revitalization
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programs.
Vice-Chair Peloza spoke about how the Veterans Association supports the
construction of wheelchair ramps for veterans.
B. Striping and Marking Standards (Para)
Chairman Wagner asked if there were special circumstances when
roadways would be striped, such as when there is increase amounts of bus
or other large vehicle traffic. Traffic Engineer Para stated that the City has
the flexibility to stripe any road it deems necessary. Para stated that the
Manual of Uniform Traffic Control Devices (MUTCD) states when certain
should roads should be striped, when they shall be striped and other
options based on engineering judgment for any other conditions. Traffic
Engineer Para stated that staff probably would not decided to stripe a
roadway just based on bus traffic, but would also consider traffic volume
standards or other special engineering reasons.
Chairman Wagner spoke how striping of roadways where there is a lot of
traffic of large vehicles affects the condition of the road.
Mayor Lewis asked staff to provide the Committee with a map showing both
the school bus routes and the metro bus routes.
Chairman Wagner suggested reviewing the engineering judgment and
decision making process for striping on City streets.
Mayor Lewis asked for a map showing all of the streets in the City that are
currently striped.
Chairman Wagner spoke about the positive visual affect that striping can
have, even when the roadway is not in the most optimal condition. Mayor
Lewis agreed.
Traffic Engineer Para stated that every street that is currently striped gets
refreshed yearly, in response to a question asked by Mayor Lewis. Mayor
Lewis asked staff to calculate the current cost of the striping and what the
cost would be to stripe additional roads proposed by Council or more
frequently during the year.
Mayor Lewis asked that, on an annual basis, the Committee be provided
with the map showing all of the roadways that are striped yearly.
The Committee and staff discussed the type of paint being used by the
counties.
Chairman Wagner asked if the City uses thermoplastic for marking the
turning radii in intersection. Traffic Engineer Para confirmed that the City
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does use thermoplastic however in cases where the intersection was
striped with paint in the past, the City continues to use paint because
thermoplastic cannot be applied effectively over paint.
Member Osborne spoke about the importance of the use of fog lines to
keep drivers from driving too close to the edge of the roadways, causing
damage to the shoulder.
Traffic Engineer Para responded to questions asked by Member Osborne
regarding the detailed standards for intersections, provided in the agenda
packet. Member Osborne asked if the City uses the national standard for
striping. Traffic Engineer Para stated that the City’s details are consistent
with the national engineering standards. Assistant Director/City Engineer
Selle stated that the City includes more detail than the national standards in
order to make them easier to apply in specific situations.
The Committee and staff discussed what causes wear on the striping.
Chairman Wagner asked for a map showing which roadways have not only
centerlines striped but also fog lines. Staff indicated that this would take
some effort to create. Chairman Wagner spoke about the possible benefits
of striping fog lines.
C. GSA Project Planning and Budgeting (Dowdy)
Mayor Lewis explained that the primary work the GSA wants completed is
the separation of the utilities connected to the GSA building that is the City’s
from the rest of the GSA complex and not the separation of
access. Assistant Director/City Engineer Selle stated that the utilities
include water, power, City fiber, and phone communication lines. Selle said
that the storm and sewer lines are already separate from GSA’s complex
and the gas line has been separated.
Assistant Director/City Engineer Selle discussed the agreement with GSA
for the gifting of the GSA property to the City. In the agreement GSA was
adamant about the separation of utilities and access to the
properties. Mayor Lewis reiterated that currently GSA is primarily concerned
with the separation of utilities, although staff has estimated the cost to
separate the utilities as well as the cost to separate the properties’
access. Mayor Lewis asked that staff split the cost to separate the utilities
from the total project cost.
Using an aerial map, Assistant Director/City Engineer Selle demonstrated
the location of the City property and the current GSA property. Selle pointed
out the current access and the proposed locations of the separate
access. Selle reviewed all of the utility work that has been completed since
2006.
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Assistant Director/City Engineer Selle said that the City now needs to bring
in a water line and described how the City can accomplish separating the
water facilities.
Selle spoke about how the City is planning to separate access to the
properties eventually.
Assistant Director/City Engineer Selle discussed the cost of relocating the
power, phone, and City fiber overhead. Selle stated it would be
approximately $100,000.00 to relocate the services overhead and would be
approximately $230,000.00 to go underground with the services.
Assistant Director/City Engineer Selle spoke about the need to address the
separation of access prior to building any fencing to separate the properties
given that the property line is in the middle of the current access to the
City’s property.
Assistant Director/City Engineer Selle stated that staff is currently working
on a project budget and has not begun design in response to a question
asked by Member Osborne.
Assistant Director/City Engineer Selle reviewed the proposed schedule of
work with the Committee. Selle stated that this year the City would like to
work on negotiating a rail crossing with Boeing on their spur line, start
design work for the remaining utility separation work 2013 and construct
these in 2014. Some work on preliminary design of the access road will be
needed to insure the location of the utilities accommodates the access in
the future.
Assistant Director/City Engineer Selle stated that GSA has not set a
deadline for the completion of all of the work, in response to a question
asked by Vice-Chair Peloza.
Chairman Wagner asked what the City property is currently being used
for. Assistant Director/City Engineer Selle answered that the City is
currently leasing the building to VFRA for training and storage.
Assistant Director/City Engineer Selle answered questions asked by
Member Osborne regarding the water currently being used at the City
property, which is being serviced through the GSA water system.
The Committee discussed having the VFRA pay rent for the lease of the
City property.
The Mayor discussed future plans for the property.
Assistant Director/City Engineer Selle reviewed the project scheduled,
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stating in 2012 the City plans on negotiating with Boeing for permission to
cross their railroad spur and have the ability to construct the access road
and run the water line underneath the spur. Staff will also begin the
budgeting process for the project. Vice-Chair Peloza suggested using a
gnat chart.
Member Osborne suggested a payback agreement for the development of
the City property. The Committee and staff discussed budgeting for the
project and future site improvements.
Assistant Director/City Engineer Selle stated that the segregation of
facilities will be included in the City’s 2013-2014 budget request.
D. Resolution No. 4787 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Declaring Certain Items of Property as Surplus and Authorizing their
Disposal
The Committee supported adoption of Resolution No. 4787.
E. Capital Project Status Report (Gaub)
Item 10 – C207A – A Street NW Corridor – Phase 1: Assistant City
Engineer Gaub reported that work has started between 14th Street NW and
10th Street NW and the only pre-load that remains in on a small portion of
10th Street NW. Work has started on the underground utilities in this area
as well, in response to a question asked by Chairman Wagner. Assistant
City Engineer Gaub stated that the final grading for the roadway will begin
in about two weeks.
Assistant City Engineer Gaub stated that there is only one property on the
north section of the corridor that has a driveway access planned, in
response to a question asked by Chairman Wagner about curb cuts. There
is no driveway access planned for the MultiCare property from the A Street
NW Corridor.
Item 2 – CP0817 – 2009 Sewer & Storm Pump Station Replacement Phase
C – White River: Assistant City Engineer Gaub stated that SCADA
improvements to accommodate the SCADA system upgrade are being
incorporated into the project, in response to a question asked by Member
Osborne regarding the Change Order for the project.
Item 18 – CP1112 – 2011/2012 Sidewalk Improvement Project: Assistant
City Engineer Gaub reviewed the project vicinity map that was previously
reviewed and approved by the Committee in 2011.
Item 13 – C201A – M Street Underpass (Grade Separation): Vice-Chair
Peloza asked that the sentence, “The Bypass Road has been separated
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from the Grade Separation as a 2nd Phase,” be removed from the status
update.
Member Osborne asked if the Bypass Road is included in any future
projects. Assistant Director/City Engineer Selle stated that the project is
included in the Comprehensive Transportation Plan.
The Committee and staff discussed whether or not the Bypass Road project
should be considered for the Transportation Improvement Program (TIP).
The Committee and staff discussed the potential need to developa mid-
range planning document for Transportation projects to supplement the six
year TIP.
Director Dowdy discussed the scope of work of the Bypass Road project
with the Committee.
Item 20 – CP0915 – Well 1 Improvements – Well Replacement: Assistant
City Engineer Gaub confirmed that the consultant is working on the design
for the actual well improvement, following a question asked by Member
Osborne.
Item 27 – CP1024 – AWS and M Street SE Intersection: Assistant City
Engineer Gaub stated that the project is only partially funded at this time
and the advertisement date is dependent on receiving additional funding to
complete the design and move this into construction. Assistant Director/City
Engineer Selle stated that the current scope being worked on is refining the
preliminary design and costs to be able to make competitive applications
for grants to possibly fund the remainder of the project.
Item 33 – CP1121 – 2011 Local Street Pavement Preservation Phase
2: Assistant City Engineer Gaub stated that work has started on the 2nd
Street NE section of the project and G Street SW and when those two
locations are complete, the contractor will move to the next two
locations. This will likely be in a couple of months.
Assistant City Engineer Gaub confirmed that the residents in the project
areas have been notified about the work, in response to a question asked
by Vice-Chair Peloza.
Item A – MS1110 – Jacobsen Tree Farm and Fields Residential Buildings
Demolition: Assistant City Engineer Gaub answered questions regarding
the project finish date in response to a question asked by Vice-Chair
Peloza.
F. Additional Discussion
Director Dowdy reported on some of the grants that the City is currently
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pursuing. Dowdy stated that there was a TIGER grant that was submitted to
the Federal Highway Administration today. The application was submitted
with letters of support from the Adventist Academy, the State, Auburn
School District and the Muckleshoot Indian Tribe. The grant is for a $12.5
million project. Director Dowdy explained the scoring process.
Chairman Wagner spoke of the benefit of gaining support from the Bureau
of Indian Affairs.
Director Dowdy stated the staff is currently working on a regional
competition grant which will include completing S 277nd Street between the
Green River and Auburn Way North. Staff is coordinating efforts for
acquiring right-of-way with the City of Kent and King County. The
Committee and staff discussed some of the environmental challenges for
the project.
Chairman Wagner recommended that the City be represented at the grant
scoring.
Director Dowdy spoke about the funding support received from RPG
regarding the S 277th Project.
Director Dowdy stated that staff is also applying for grant funds for the West
Valley Highway project to rebuild the section between Main Street and 15th
Street NW.
Traffic Engineer Para reported that staff is also working on a grant in
response to a request through the Safe Routes to Schools program.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee,
the meeting was adjourned at 5:41 p.m.
Approved this 2nd day of April, 2012.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
March 19, 2012 Minutes
Date:
March 29, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:
Meeting Date:April 2, 2012 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1
Finance Committee
March 19, 2012 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main Street in
Auburn.
A. Roll Call
Chair Partridge, Vice Chair John Holman and Member Largo Wales were
present. Also present during the meeting were: Mayor Peter B. Lewis, Deputy
Mayor Nancy Backus, Public Works Director Dennis Dowdy, Utilities Engineer
Dan Repp, City Attorney Daniel B. Heid, Financial Services Manager Rhonda
Ewing, Financial Planning Manager Martin Chaw, Information Services Director
Lorrie Rempher, Community Services Manager Michael Hursh, and City Clerk
Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. Minutes of the March 5, 2012 Regular Meeting
Vice Chair Holman moved and Member Wales seconded to approve the March 5,
2012 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Claims Vouchers (Coleman)
Claims check numbers 411835 through 412222 in the amount of
$3,112,851.79 and dated March 19, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
discussed the following claims vouchers: 411873, 411917, 411960, 411981,
412005, 412068, 412160, 412197, 412204, 412086, 412107, 412167, 412180,
412202.
Member Wales noted that voucher number 411873 to the Auburn School District
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FN.1
is payment for the City's use of school district facilities for before and after school
programs. Member Wales spoke in favor of reviewing the City's agreement with
the school district for use of school and city facilities.
Member Wales moved and Vice Chair Holman seconded to approve the claims
and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Payroll Vouchers (Coleman)
Payroll Check numbers 532741 through 532773 in the amount of
$830,010.79 and electronic deposit transmissions in the amount of
$1,179,374.62 for a grand total of $2,009,385.41 for the pay period covering
March 1, 2012 to March 14, 2012.
See claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6400 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance
as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No.
6362, Ordinance No. 6370, Ordinance No. 6378 and Ordinance No. 6379
authorizing amendment to the City of Auburn 2011-2012 Budget as set forth
in Schedule "A"
Financial Planning Manager Martin Chaw presented Ordinance No. 6400, the
2011-2012 Budget Amendment No. 7. The Ordinance was previously discussed
at the March 5, 2012 Finance Committee meeting. Mr. Chaw noted that a
couple small adjustments have been made to the Ordinance since March 5th;
including acknowledgment in the cover memo regarding the increase in the
Insurance Fund to reflect higher unemployment insurance claim costs and an
approximate $42,000 reduction in the budget adjustment to reflect a total budget
adjustment of $20,917,330.
Chair Partridge inquired regarding the golf course debt management. Financial
Planning Manager Chaw explained that the budget amendment creates a new
Golf Course Debt Service Fund and funds golf course debt through an interfund
transfer from the General Fund. The Golf Course Enterprise Fund and the Golf
Course Debt Service Fund would be distinct, but the overall performance and
operation of the golf course would be evaluated with the two funds co-mingled
through the annual financial report.
Chair Partridge expressed concern that the Golf Course Enterprise Fund is being
supported by the General Fund, and stated that it was his belief that the golf
course would be self-supporting.
Mr. Chaw responded that based on the ordinance authorizing the sale of the
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FN.1
bonds for the golf course clubhouse, the bonds were sold as general obligation
bonds of the City. Therefore, even though the bonds were used to finance
improvements at the golf course, the bonds were sold with the full faith and credit
of the City. City Attorney Heid added that the General Fund can be used to
support the enterprise fund operations, but enterprise funds cannot support the
General Fund.
Chair Partridge recommended adding the words "competition" and "restaurant
performance" to the last sentence of the second paragraph for Golf Course Debt
Management of the Ordinance cover memo to read in part: ". . . , which has
declined as a result of the economic recession, competition, restaurant
performance, and weather conditions."
Vice Chair Holman moved and Member Wales seconded to approve Ordinance
No. 6400.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. RESOLUTIONS
A. Resolution No. 4787 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their disposal
Public Works Director Dowdy explained that Resolution No. 4787 declares a 1993
police jail van and a television as surplus property. Both items are considered too
costly to maintain and of no further use to the City.
Member Wales moved and Vice Chair Holman seconded to approve Resolution
No. 4787.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 4804 (Rempher)
A Resolution of the City Council of the City of Auburn, Washington,
approving and authorizing the 2012 Regional Aerial Mapping Funding
Agreement
Information Services Director Rempher presented Resolution No. 4804, which
was discussed at the March 5th Finance Committee meeting. Director Rempher
explained that Resolution No. 4804 approves an interlocal funding agreement to
complete the 2012 Aerial Mapping Project.
Vice Chair Holman moved and Member Wales seconded to approve Resolution
No. 4804.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
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FN.1
A. Utility Rate Study Update (Coleman & Dowdy)
Financial Planning Manager Chaw reviewed the results of the City's water, sewer
and stormwater utility rate study update. The update identifies the annual rate
revenue requirements needed to fund operating, capital, and debt service
coverage needs for each year from 2012 to 2017, based on the estimated
revenues over the study period under existing rates, the identified capital needs,
and the forecasted operating expenses based on the 2012 approved budget.
The rate study update has been reviewed by the Public Works Committee. The
time line for the rate study includes implementation of new rates effective June 1,
2012.
Mr. Chaw reviewed construction needs for each utility, based on the Capital
Facilities Program; the funding plan for each utility's construction needs; utility rate
revenue requirements; and working capital balance projections.
Based on the rate study, the following increases are proposed for the utilities:
WATER
2012 2013 2014 2015 2016 2017
Previously approved increase 6.9% 6.9% 6.9% 0.0% 0.0% 0.0%
Recommended add'l increase 8.0% 3.5% 3.5% 3.5% 3.5% 3.5%
SEWER
Previously approved increase 10.0% 10.0% 10.0% 0.0% 0.0% 0.0%
Recommended add'l increase 33.0% 0.0% 0.0% 0.0% 0.0% 0.0%
STORMWATER
Previously approved increase 5.4% 5.4% 5.4% 0.0% 0.0% 0.0%
Recommended add'l increase 2.5% 2.5% 2.5% 2.5% 2.5% 2.5%
Mr. Chaw reported that the Public Works Committee recommended re-evaluating
the 2015, 2016 and 2017 sewer utility revenues.
Committee members recommended reviewing the utilities annually.
Mr. Chaw presented a comparison of the City's current, approved, and
proposed utility rates, compared to the existing rates for the cities of Kent, Tukwila
and Renton. Auburn's water rates would be the lowest among all jurisdictions
compared. Auburn's proposed sewer rates would be higher only to Kent's.
Auburn's stormwater rates would be the highest among the other jurisdictions.
Mayor Lewis stated that the cities of Kent, Tukwila, and Renton are also
considering rate increases in the future.
Page 4 of 6
FN.1
Mayor Lewis noted that water and sewer rates are driven by usage. In addition to
a slower than anticipated growth for the utilities, other factors that decreased
usage included lower climate temperatures, increased precipitation, contraction
and recession, and conservation by customers.
B. January 2012 Financial Report (Coleman)
Due to meeting time constraints, review of the January 2012 Financial Report was
postponed to the April 2, 2012 Committee meeting.
C. GSA Project Planning and Budgeting (Dowdy)
Public Works Director Dowdy explained that the General Services Administration
(GSA) deeded the GSA 815 Building, located at 2905 C Street SW, to the City in
2006. The City agreed to implement the separation of access and utility services
for the property from the balance of the GSA campus. While the work was
scheduled to be accomplished by the end of 2008, due to financial considerations,
the majority of the work was not completed, and it is not currently budgeted. As
such, GSA has requested the City to commit to a new schedule for the completion
of the work. Staff will be using the rest of this year to negotiate with Boeing for the
rail crossing in order to have separate access to the GSA site. Next year's budget
will include design objectives and costs to sever the utilities. The roadway costs
will be delayed until the ultimate end user is known. The Valley Regional Fire
Authority is the only tenant of the GSA building at this time.
D. Resolution No. 4807 (Heid)
A Resolution of the City Council of the City of Auburn, Washington, revising
the City of Auburn policy for identified city officials to participate in and
maintain membership in professional organizations and in civic, community,
service or governmental organizations, amending Resolution No. 3417
accordingly
Due to meeting time constraints, discussion of Resolution No. 4807 was
postponed to the April 2, 2012 Committee meeting.
E. Other Discussion
Member Wales requested adding a discussion item related to credit card use by
Councilmembers to the April 2, 2012 agenda.
VI. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 7:12 p.m.
APPROVED the _____ day of April, 2012.
_____________________________ _____________________________
John Partridge, Chair Danielle Daskam, City Clerk
Page 5 of 6
FN.1
Page 6 of 6
FN.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the March 19, 2012 Regular Meeting
Date:
March 29, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
City Council approve the minutes as part of the Consent Agenda.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 2, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
City Council Meeting
March 19, 2012 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. Members of Pack
418, Webelos, led those in attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John
Partridge, Largo Wales, Wayne Osborne and John Holman.
Department directors and staff members present: Information Services Director
Lorrie Rempher, City Attorney Daniel B. Heid, Public Works Director Dennis
Dowdy, Storm Drainage Engineer Tim Carlaw, Water Quality Program
Coordinator Chris Thorn, Parks, Arts, and Recreation Director Daryl Faber,
Economic Development Coordinator Doug Lein, Planning and Development
Director Kevin Snyder, Police Commander David Colglazier, Economic
Development Planner Bill Thomas, Financial Services Manager Rhonda Ewing,
Financial Planning Manager Martin Chaw, and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Webelos Pack 418 Citizenship Badge
Mayor Lewis welcomed members of Pack 148, Webelos, who were in
attendance. Members of Pack 148 are working to earn their citizenship
badge. Pack members in attendance included Dennis Nugent, Hunter Danz,
Tristin Williams, Christopher Schlamp, Steven Frank, and Michael Knudson.
2. Appointment to the Human Services Committee
City Council to confirm the appointment of Jason Berry to the Human
Services Committee for a three year term to expire December 31,
2014.
Deputy Mayor Backus moved and Councilmember Wagner seconded
to confirm the appointment of Jason Berry to the Human Services
Committee.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Agenda Modifications
Page 1 of 8
CA.A
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 2011 Consolidated Annual Performance Evaluation Report (CAPER)
(Backus/Hursh)
The CAPER is an overall review of housing and community
development activities undertaken in Auburn during 2011. Its primary
purpose is to inform the citizens of Auburn how and where the federal
funds are spent, and assess the program accomplishments as they
relate to housing and community development goals set forth in the
Consolidated Plan. The purpose of this hearing is to solicit public
comments prior to approval of the CAPER and submission of the report
to the U.S. Department of Housing and Urban Development.
Planning and Development Director Snyder stated that the Consolidated
Annual Performance and Evaluation Report (CAPER) is an overall review of
housing and community development activities that were funded by the
Community Development Block Grant in the past year. The CAPER is an
annual requirement of the Department of Housing and Urban Development
grant program. The CAPER has been reviewed by the Planning and
Community Development Committee. Resolution No. 4805, approving the
CAPER, appears later on tonight's agenda.
Mayor Lewis opened the public hearing at 7:35 p.m. No one in the audience
requested to address the Council, and the hearing was closed.
2. Stormwater Management Program (Wagner/Dowdy)
City Council to conduct a public hearing on the City's Stormwater
Management Program that was prepared in response to the
Washington State Department of Ecology's Western Washington
Phase II Municipal Stormwater Permit. The Phase II permit covers the
discharges from Auburn's storm drainage system. Implementation of
the Stormwater Management Program is designed to reduce the
discharge of pollutants, protect water quality, and meet the
requirements of the Federal Clean Water Act.
Storm Drainage Engineer Carlaw stated that the City's initial Phase II
Stormwater Permit was issued in 2007 by Department of Ecology. The City
is in its fifth and final year under this permit cycle. The City has been in full
compliance with the permit requirements. Resolution No. 4796, which
appears later on tonight's agenda, approves the 2012 Stormwater
Management Program and authorizes the Mayor to forward a copy of the
program as part of the Stormwater Permit Annual Report to the Washington
State Department of Ecology.
Mayor Lewis opened the public hearing at 7:37 p.m. No one in the audience
Page 2 of 8
CA.A
requested to address the Council, and the hearing was closed.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
No one from the audience requested to address the Council.
C. Correspondence
There was no correspondence for the Council's review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met March 5, 2012 in a
special session to review Ordinance No. 6404 relating to truck parking in
residential zones. The next regular meeting of the Municipal Services Committee
is scheduled for March 26, 2012.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development Committee met
March 8, 2012. The Committee reviewed Resolution No. 4805 approving the
Consolidated Annual Performance Evaluation Report. The Committee
discussed Ordinance No. 6400 approving a budget amendment, Resolution
No. 4796 related to the Stormwater Management Program, and Phase 2 zoning
code updates. The next regular meeting of the Planning and Community
Development Committee is scheduled for March 26, 2012 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30
p.m. The Committee reviewed contract administration items including permission
to advertise Project No. CP0921, the Bi-annual Sanitary Sewer Repair and
Replacement; award of the contract for Project No. CP1103, the 132nd Avenue
SE Tacoma Pipeline 5 Intertie Improvements; and final pay estimate for Project
No. CP0803, the 37th Street SE/R Street SE Pedestrian Connector. The
Committee also reviewed Resolution No. 4796 approving the Stormwater
Management Plan. The Committee discussed the 2011 Consolidated Annual
Performance Evaluation Report, street striping standards, the GSA property
project planning and budgeting, Resolution No. 4787 approving surplus property.
The next regular meeting of the Public Works Committee is scheduled for April 2,
2012.
D. Finance
Chair Partridge reported the Finance Committee met this evening at 5:30. The
Committee discussed claims vouchers totaling just over $3 million and payroll
vouchers in the amount of approximately $2 million. The Committee reviewed
Page 3 of 8
CA.A
Ordinance No. 6400 and Resolution Nos. 4787 and 4804. The Committee
discussed the utility rate study update and the GSA property project planning and
budgeting. The next regular meeting of the Finance Committee is scheduled for
April 2, 2012 at 5:30 p.m.
E. Les Gove Community Campus
The next regular meeting of the Les Gove Community Campus Committee is
scheduled for April 9, 2012 at 5:00 p.m.
F. Council Operations Committee
The next regular meeting of the Council Operations Committee meeting is
scheduled for April 2, 2012 at 5:00 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and local
organizations.
A. From the Council
Deputy Mayor Backus reported that she attended the Auburn Area Chamber of
Commerce-sponsored Keep Auburn Moving meeting in support of Auburn
Transportation Benefit District Proposition No. 1 for arterial street funding, the
Senior Center coffee hour, and a fund raiser for Children's Home Society
sponsored by one of the class teams of the Leadership Institute of South Puget
Sound. Deputy Mayor Backus reported that Chamber Tourism Manager Debbie
Luce has been appointed as vice president of the Association of Visitor
Information Centers of Washington.
Councilmember Wagner reported that he attended the Regional Access Mobility
Partnership (a Pierce County transportation forum), the Public Transportation
Improvement Conference (a special board established by Pierce County), DARE
graduations at Ilalko and Terminal Park Elementary Schools, and the Pierce
County Regional Council meeting.
Councilmember Wales reported that she represented the City at the National
League of Cities Conference where she attended educational sessions and met
with the City's Congressional representatives. Samples of the educational
sessions she attended included human development policy and advocacy, new
member training, connecting corporate partners and governmental agencies,
making great places by integration transportation, housing and sustainability,
connecting education and work force development jobs, and prospects for
improving food access and public health. Councilmember Wales announced that
she was appointed to the National League of Cities Human Development
Committee.
Councilmember Holman reported that he also attended the National League of
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Cities Conference. He announced that he was appointed to the National League
of Cities Community and Economic Development Policy and Advocacy
Committee. Councilmember Holman reported that Home Depot is providing
grants to rehabilitate distressed homes for wounded veterans. He explained that
Home Depot is advocating that a city or a nonprofit organization take advantage of
a Federal Housing Administration (FHA) program to purchase distressed homes.
Under the program, Home Depot will assist in rehabilitating the home, and the
Veterans Administration (VA) will approve a zero-down VA loan for the veteran.
Councilmember Peloza reported on his attendance at the King County Regional
Water Quality Committee meeting where the main topics included the 2012 work
plan to include the reclaimed water process and the comprehensive plan.
Councilmember Peloza also reported that he attended the National League of
Cities Conference in Washington, D.C. Councilmember Peloza is a member of
the Energy, Environment, and Natural Resources Steering Committee. The
Committee discussed local city issues including efforts to eradicate the invasive
aquatic plant, milfoil. Additionally, Councilmember Peloza attended several
workshops and met with federal legislators. Councilmember Peloza reported that
he attended the Sister Cities Association meeting as the Council's representative.
Councilmember Osborne reported that he attended the Auburn Area Chamber of
Commerce-sponsored Keep Auburn Moving meeting. Councilmember Osborne
also attended the National League of Cities Conference in Washington, D.C.,
where he attended work sessions on transportation and infrastructure, making
great places by integrating transportation, housing and sustainability, federal and
local tools to finance water, transportation and infrastructure, creating jobs through
infrastructure investment, and investing in tomorrow's technology.
Councilmember Osborne announced that he was selected for membership on
the National League of Cities Transportation, Infrastructure, and Services
Committee.
Councilmember Partridge reported that he attended the National League of Cities
Conference. Councilmember Partridge is a member of the National League of
Cities Public Safety Crime Prevention Steering Committee. The Committee
discussed the passage of the national public safety broadband network
and budget impacts on public safety. Councilmember Partridge also attended
sessions on human trafficking, cyber security, maintaining public safety amid
cutbacks, and prospects for improving food access and public health.
B. From the Mayor
Mayor Lewis reported on the community meetings held related to the Auburn
Transportation Benefit District ballot measure to fund arterial street preservation.
Mayor Lewis spoke regarding the lack of federal and state funding for preservation
of local roads.
Mayor Lewis also spoke regarding his and the Councilmembers' attendance at the
National League of Cities and meetings with the city's federal legislators.
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V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to
be routine and will be enacted by one motion in the form listed.
A. Minutes of the March 5, 2012 Regular Meeting
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 411835 through 412222 in the amount of $3,112,851.79
and dated March 19, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll Check numbers 532741 through 532773 in the amount of $830,010.79
and electronic deposit transmissions in the amount of $1,179,374.62 for a grand
total of $2,009,385.41 for the pay period covering March 1, 2012 to March 14,
2012.
D. Public Works Project No. CP0803 (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 6 to Contract No. 11-04 in the
amount of $10,512.39, for a total contract cost of $208,741, and accept
construction of Project No. CP0803, 37th St SE / R St SE Pedestrian Connector
E. Public Works Project No. CP0921 (Wagner/Dowdy)
City Council grant permission to advertise for bids for Project No. CP0921
Bi-Annual Sanitary Sewer Repair and Replacement.
F. Public Works Project No. CP1103 (Wagner/Dowdy)
City Council award Contract No. 12-01 to Rodarte Construction on their low
bid of $272,260.00 plus Washington State sales tax of $25,864.70, for a
total contract price of $298,127.70, for Project No. CP1103, 132nd Avenue
SE Tacoma Pipeline 5 Intertie Improvements
Deputy Mayor Backus moved and Councilmember Wagner seconded to approve
the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
VII. NEW BUSINESS
VIII. ORDINANCES
A. Ordinance No. 6400 (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance
as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No.
6362, Ordinance No. 6370, Ordinance No. 6378 and Ordinance No. 6379
authorizing amendment to the City of Auburn 2011-2012 Budget as set forth
in Schedule "A"
Councilmember Partridge moved and Councilmember Holman seconded to
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introduce and adopt Ordinance No. 6400.
Ordinance No. 6400 represents 2011-2012 Budget Amendment No. 7,
which includes project construction carry forwards, operating expense carry
forwards, establishment of a golf course debt service fund, a cemetery fund
transfer, and an increase to the unemployment insurance fund.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. RESOLUTIONS
A. Resolution No. 4787 (Partridge/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their disposal
Councilmember Partridge moved and Councilmember Holman seconded to adopt
Resolution No. 4787.
Resolution No. 4787 surpluses a 1993 cargo van and an old 13-inch television.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolution No. 4796 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
approving the 2012 Stormwater Management Program and authorizing the
Mayor to include a copy of the program in the National Pollutant Discharge
Elimination System Western Washington Phase II Municipal Stormwater
Permit Annual Report for 2011 to the Washington State Department of
Ecology
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4796.
Resolution No. 4796 represents the renewal of a stormwater permit in response to
the Federal Clean Water Act and the permitting process through the Washington
State Department of Ecology. The Stormwater Management Program involves
public education and outreach, illicit discharge detection and elimination, and
monitoring and controlling municipal operations. The permit lists specific actions
and methods that the City must implement through the Program.
MOTION CARRIED UNANIMOUSLY. 7-0.
C. Resolution No. 4804 (Partridge/Rempher)
A Resolution of the City Council of the City of Auburn, Washington,
approving and authorizing the 2012 Regional Aerial Mapping Funding
Agreement
Councilmember Partridge moved and Councilmember Holman seconded to adopt
Resolution No. 4804.
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Resolution No. 4804 provides for a funding partnership with other agencies to
complete the City's entire aerial mapping project for approximately the same cost
that the City could have accomplished thirty percent of the project alone.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Resolution No. 4805 (Backus/Hursh)
A Resolution of the City Council of the City of Auburn, Washington, to
accept the Consolidated Annual Performance and Evaluation Report
(CAPER) for the 2011 Program Year
Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt
Resolution No. 4805.
Resolution No. 4805 approves the 2011 Consolidated Annual Performance and
Evaluation Report (CAPER). The CAPER is an overall review of housing and
community development activities undertaken during 2011 that were funded
through the Community Development Block Grant program. Its primary purpose
is to inform the citizens of Auburn where federal funds were spent and identifies
accomplishments.
MOTION CARRIED UNANIMOUSLY. 7-0.
X. EXECUTIVE SESSION
At 8:27, Mayor Lewis recessed the meeting to executive session for approximately
fifteen minutes in order to discuss acquisition of real property pursuant to RCW
42.30.110(1)(b). City Attorney Heid, Planning and Development Director Snyder, and
Economic Development Manager Lein were required for the executive session.
Mayor Lewis reconvened the meeting at 8:37 p.m.
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:37 p.m.
APPROVED the ____ day of April, 2012.
_______________________________ _________________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
March 29, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers as part of the Consent Agenda.
Background Summary:
Claims check numbers 412223 through 412570 in the amount of $2,463,321.93 and
dated April 2, 2012.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:April 2, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
March 29, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers as part of the Consent Agenda.
Background Summary:
Payroll check numbers 532774 through 532810 in the amount of $270,726.18 and
electronic deposit transmissions in the amount of $1,204,295.32 for a grand total of
$1,475,021.50 for the pay period covering March 15, 2012 to March 28, 2012.
Reviewed by Council Committees:
Councilmember:Partridge Staff:Coleman
Meeting Date:April 2, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4809
Date:
March 21, 2012
Department:
Parks/Art and Recreation
Attachments:
Resolution 4809
King Conservation District grant
agreement
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4809.
Background Summary:
Resolution 4809 authorizes the acceptance of a $20,000 grant from King Conservation
District to benefit the Auburn International Farmers Market.
F5.3, A1.12.1
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Faber
Meeting Date:April 2, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A
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Resolution No. 4809
March 2012
Page 1
RESOLUTION NO. 4809
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE ACCEPTANCE OF A GRANT
FROM KING CONSERVATION DISTRICT AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE THE NECESSARY
AGREEMENTS TO ACCEPT SAID FUNDS
WHEREAS, the City of Auburn International Farmer’s Market, on behalf of the
City of Auburn, submitted an application to King Conservation District; and
WHEREAS, the City has been advised that it has been approved to receive a
grant from said program in the amount of Twenty Thousand and No/100s Dollars
($20,000.00); and
WHEREAS, acceptance of the grant will benefit the citizens of Auburn.
NOW, THEREFORE, THE CITY COUNCIL OF AUBURN, WASHINGTON,
HEREBY RESOLVES as follows:
Section 1. Acceptance of Grant and Authorization of Agreement. The City
Council hereby accepts the King Conservation District grant, in the amount of Twenty
Thousand and No/100s Dollars ($20,000.00), and authorizes the Mayor and City Clerk
to execute the Agreement with King Conservation District in substantial conformity with
the Agreement marked as Exhibit “A” attached hereto and incorporated herein by this
reference.
Section 2. Implementation. The Mayor is further authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation, including assuring that the grant fund appropriation is included in the
appropriate budget documents of the City.
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- - - - - - -
Resolution No. 4809
March 2012
Page 2
Section 3. Effective Date. That this Resolution shall take effect and be in full
force upon passage and signatures hereon.
SIGNED and DATED this ______ day of _________, 2012.
CITY OF AUBURN
________________________________
PETER B. LEWIS, MAYOR
ATTEST:
___________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
___________________________
Daniel B. Heid, City Attorney
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