HomeMy WebLinkAbout04-02-2012
Council Operations Committee
April 2, 2012 - 5:00 PM
City Hall Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes of the February 6, 2012 Meeting*
B. Minutes of the March 5, 2012 Meeting*
III.ORDINANCES
A. Ordinance No. 6405* (Heid)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 2.03.100 of the Auburn City Code, relating to duties of the Mayor
IV.DISCUSSION ITEMS
A. Council Rules of Procedure*
B. Council Rules of Procedure - Order of Business of Regular Council Meeting
Agenda*
C. Council Retreat Planning
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the February 6, 2012 Meeting
Date:
March 9, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 2, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
Council Operations Committee
February 6, 2012 - 5:00 PM
City Hall Conference Room 2
MINUTES
I. CALL TO ORDER
A. Roll Call
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Conference Room
2 on the second floor of Auburn City Hall located at 25 West Main Street, in
Auburn.
Members in attendance included Chair Backus, Vice Chair Rich Wagner, and
Member Bill Peloza. Also in attendance were City Attorney Daniel B. Heid,
Executive Assistant Tamie Bothell, Public Affairs Manager Dana Hinman, and
Deputy City Clerk Cathy Richardson.
B. Announcements
C. Agenda Modifications
Agenda modification included the addition of dicussion item III.C, Policy for Use of
Electronic Document Readers.
II. CONSENT AGENDA
A. Minutes of the November 30, 2011 Meeting
Vice Chair Wagner moved and Member Peloza seconded to approve the
November 30, 2011 minutes.
Motion carried unanimously. 3-0.
III. DISCUSSION ITEMS
A. Council Retreat Planning
Chair Backus reported that the main focus for the Council Retreat is economic
development. Committee members discussed the following topics, for submittal to
Mayor Lewis for approval, for the upcoming Council Retreat agenda:
Comprehensive list of current development incentives, in matrix format,
offered by the City in comparison to other local jurisdictions and jurisdictions
such as Spokane and Vancouver
What is a particular business worth to the City, both in subjective and
objective terms or tangible and intangible terms such as community pride,
value, and benefits to the community
Page 1 of 4
CA.A
Marketing tools for the City's enterprise businesses such as the Golf Course
and Cemetery
Les Gove Community Center as an economic development tool
Ways to compliment the efforts of large economic development drivers and
employers in the Auburn community such as the Muckleshoot Indian Tribe,
Boeing, and Auburn School District
Consider inviting representatives of large economic development
drivers/employers to speak at the Council Retreat
Matrix of incentives and benefits from and to the Auburn School District
Develop a plan for East Main Street improvements (including the proposed
new high school on East Main Street)
Develop a plan for Auburn Way South improvements, including streetscape
Emerald Downs as an economical development boost, such as the Fall
Wedding Show
Promotion of the downtown in general, including Auburn Avenue Theater
Old post office update
Revisit the hospital and medical district
Consider inviting hospital representatives to speak at the Council Retreat
Promotion of the Promenade
Real estate as an economic tool and how it can be used to the City's
advantage
Small business pilot program (less than 20-22 with a 10% variance) or
permanent program to decrease fees to establish or expand and move
current businesses of a certain size
Better use of the new Cemetery building as a retreat space
Airport connectivity/summer festival partnering with volunteer/non-profit
organizations
City summer festival revamping (Good Ol' Days)
277th Street - Robertson property
King County Library renovation/Les Gove Community Campus/MultiCare
(tying into Auburn Way South discussions)
Committee members determined that the retreat would need to be at least one
and one-half days to allow time for discussion of the above topics and discussed
possible retreat locations including Fort Warden State Park at Port Townsend,
which is very inexpensive for non-profit organizations, and the Auburn Golf
Course.
Committee members also discussed possible dates for the retreat and
suggested late April or early May. Ms. Bothell will canvas Councilmembers to
determine a suitable time frame.
B. Muckleshoot Tribe Meeting
City Attorney Heid indicated that if a quorum of the City Council attends the
meeting, a notice of a special meeting including topics of discussion must be
prepared. In accordance with the open public meetings act, the doors must
remain open to allow public attendance and minutes must be taken. It is not
Page 2 of 4
CA.A
necessary to record the meeting, but summary minutes must be prepared. These
requirements are not necessary if a quorum of the City Council does not attend
the meeting.
Vice Chair Wagner expressed concerns regarding Tribal Council opposition to
these requirements in the event there is a quorum of the Auburn City Council.
City Attorney Heid indicated that he would consult with the Tribal attorney to
discuss the Committee's concerns.
Ms. Bothell will contact the Tribe to confirm the topics of discussion for the
agenda.
C. Policy for Use of Electronic Document Readers
City Attorney Heid reviewed the policy with regard to use of electronic document
readers, such as iPads, and what constitutes a public record. The highlighting
and addition of notes to electronic documents may be allowed since personal
notes do not generally constitute a public record, but the document may not be
shared among other Councilmembers or City officials, either electronically or in
hard copy, or it then becomes a public record. Councilmembers may speak from
their notes without creating a public record and those documents may also be
deleted from the electronic device.
City Attorney Heid requested Committee concurrance to place the policy for use of
electronic document readers with the City Council internet and electronic
equipment use policy.
Committee members concurred.
D. Committee Schedules
Member Peloza reported that he would like to change the meeting time of the
Muncipal Services Committee from 3:00 p.m. to 3:30 p.m. to be presented to
the Council at the February 21, 2012 City Council meeting and requested that
Chair Backus confirm the time change with other Municipal Services Committee
members.
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 6:00 p.m.
Dated this day of 2012.
Nancy Backus, Chair Cathy Richardson, Deputy City Clerk
Page 3 of 4
CA.A
Page 4 of 4
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the March 5, 2012 Meeting
Date:
March 13, 2012
Department:
Administration
Attachments:
March 5, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Approve the minutes as part of the Consent Agenda.
Background Summary:
Reviewed by Council Committees:
Council Operations Committee
Councilmember:Staff:
Meeting Date:April 2, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B
Council Operations Committee
March 5, 2012 - 5:00 PM
City Hall Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Conference Room No.
2 located on the second floor of Auburn City Hall, 25 West Main Street in Auburn.
A. Roll Call
Chair Backus, Vice Chair Rich Wagner, and Member Bill Peloza were present.
Staff members present: City Attorney Daniel B. Heid, Public Affairs Manager
Dana Hinman, and Deputy City Clerk Cathy Richardson.
Also in attendance were Councilmembers Largo Wales and Wayne Osborne.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
III. DISCUSSION ITEMS
A. Council Retreat Planning
Chair Backus referred to the conceptual agenda for the upcoming Council Retreat
and distributed correspondence from Planning and Community Development
Director Kevin Snyder about the City of Mesa, Arizona, regarding their economic
development priorities guided by their industries of opportunity: Healthcare,
Education, Aerospace, and Tourism (HEAT).
Vice Chair Wagner stated that the first bullet under Session 1, Review of Retreat
Goals and Desired Outcomes, needs a description or definition of what the goals
and desired outcomes are.
Chair Backus announced that the Retreat is scheduled for May 17-18, 2012 at
Fort Warden in Port Townsend.
Committee members reviewed the proposed agenda.
Chair Backus stated that she would like some type of card which covers talking
points on hot topics or key issues of importance happening within the City.
Page 1 of 7
CA.B
Vice Chair Wagner referred to a topic in Mayor Lewis's State of the City address
regarding the circular motion of citizen involvement, quality of life, and economic
development and offered to bring a graphic of the Mayor's statements to the
Council Retreat.
Vice Chair Wagner requested that the sample listing for the second bullet item
under Session 2 be expanded to include items such as the Auburn Environmental
Park, Les Gove Community Center, and proposed green economic development
incentives in an effort to determine how much time to allot for each item.
Vice Chair Wagner referred to the last bullet item under Session 2 and requested
that this item also include a sample listing to determine time allotments for each
item.
Chair Backus referred Committee members to Session 3, Four Pillars of
Economic Development and Application to Auburn: Built Capital, Human Capital,
Natural Capital and Social Capital.
Vice Chair Wagner inquired whether the items under this bullet can be converted
to dollar amounts.
Member Peloza requested that staff include examples of each capital "pillar" and
suggested that Council contribute their own examples as well.
Vice Chair Wagner and Member Peloza expressed concerns regarding the time
allotted for Session 2 and proposed a shorter or working lunch in order to allow
more time for this session.
Chair Backus referred Committee members to Session 4, Visioning Exercise #1 -
City of Auburn Industries of Opportunity, which is to determine long-term
economic development priorities for the next twenty years and direct business
recruitment.
Chair Backus suggested that large employers such as Boeing - Auburn Plant,
Auburn Regional Medical Center, Muckleshoot Indian Tribe, and the Auburn
School District be invited to make presentations at the Council Retreat.
Vice Chair Wagner stated that the location might not be convenient for presenters
and suggested that they provide a short, seven-minute video.
Manager Hinman offered to coordinate the presentations and requested that
Council provide a list of questions to be asked of the presenters.
Vice Chair Wagner suggested that the Auburn SuperMall be included as a retail
component of the presenter videos.
Chair Backus suggested that the videos could be watched during the time allotted
Page 2 of 7
CA.B
for lunch. Chair Backus also suggested that Session 4 be extended to 5:30
instead of 4:30 p.m.
Committee members concurred.
Chair Backus referred Committee members to Session 5, Visioning Exercise #2 -
City of Auburn Industries of Opportunity and Economic Development Strategy
Areas, which is scheduled for day two of the Retreat.
Vice Chair Wagner requested clarification of Economic Development Strategy
Areas. Vice Chair Wagner also suggested that benefits to the average
homeowner or citizen be included under Session 3 bullet, Economic Development
Prioritization and Focus, What it Means and Why Do it. Perhaps another bullet
item such as "Average Citizen, What's in it for Me?".
Chair Backus referred Committee members to Session 6, Visioning Exercise #3 -
City of Auburn Industries of Opportunity and Capital Investments Prioritization.
Chair Backus pointed out the difficulties of prioritizing projects.
Vice Chair Wagner suggested including the developer's expected investment to
the City or a ratio of City contributions versus developer contributions to provide a
better financial understanding for Council.
Vice Chair Wagner referred to Session 3, bullet item entitled "Economic
Development Prioritization and Focus" and suggested following the prioritization
model used for prioritizing transportation projects during the Transportation
Retreat.
B. Council Rules of Procedure
Discussion of Section 3.10 Council Committee Reports and Section 3.11
Councilmember Reports
(This item was discussed prior to Item No. III.A)
Chair Backus explained that the purpose of reviewing Section 3.11,
Councilmember Reports, is related to Council concerns regarding time constraints
and report content. Chair Backus was asked to bring these concerns to
committee members in an effort to reduce the time allotted for reporting and to
identify, specifically, what should be provided in Councilmember reports.
Committee members briefly discussed Section 4.1.
Chair Backus referred to Section 6.5 and suggested that the word "local" should
be added in front of the word "regional" committees, agencies and organizations.
Committee members concurred.
Chair Backus suggested that the words "or electronic" should be added in front of
Page 3 of 7
CA.B
the word "communication" in Section 15.9.
Committee members concurred.
Member Peloza referred to Section 16.1(C) and stated that the word "planning" is
missing after the word "parks" and under Section 16.1(D) the words "parks
operations" is missing. In addition, the Municipal Services Committee is the
Council's liason for the Auburn International Farmers Market Board.
Vice Chair Wagner noted that the changes were made in the amending resolution,
but were not carried forward to the Council Rules of Procedure.
Chair Backus pointed out that Section 16.1(F), Downtown Redevelopment
Committee, should also have been deleted.
Attorney Heid will make the corrections.
Vice Chair Wagner referred to the footnote on page 4, Auburn City Code Section
2.03.100, regarding preparation of agendas and stated that this is the only code
section that clarifies how the agenda items are set for the various committees.
Vice Chair Wagner suggested that any committee should be able to propose an
agenda item if two committee members vote for it, whether the Mayor proposes
the item or not. Vice Chair Wagner offered to bring proposed wording on this
code section to the next Council Operations Committee for review by Committee
members.
Member Peloza referred to Section 17.4(A) related to communication among
Councilmembers and requested the verbiage "sequential meetings" be revised to
provide clarity.
Attorney Heid stated that Section 17.4(A) was designed in an effort to prevent a
collection of independent communications that could be challenged as constituting
a public meeting. City Attorney will revise Section 17.4 as requested by
Committee members.
Discussion followed regarding open public meetings and attorney/client
communications.
Chair Backus referred committee members to page 7 and reviewed Section 3.11:
"Councilmembers may report on their significant city activities since the last
regular meeting. Councilmember shall limit their reports to not more than three (3)
to five (5) minutes."
Chair Backus suggested limiting reports to three minutes unless a Councilmember
receives prior approval from the Mayor or presiding Councilmember for additional
reporting time.
Page 4 of 7
CA.B
Member Peloza expressed opposition to reducing the reporting time as the
Council Rules of Procedure encourage Councilmembers to participate in regional
committees. Citizens are allowed three minutes to speak regarding a single
topic. Councilmembers need more time to report on numerous committees.
Councilmember Peloza stated that three to five minutes is insufficient for reporting
purposes.
Chair Backus pointed out that if each Councilmember reported for five minutes it
would increase the meeting time by thirty-five minutes which, in some cases,
would be longer than the time needed for action items. Chair Backus stressed the
importance of the work performed by Councilmembers with regard to participation
in various regional, county and local committees and activities, but noted that the
purpose of Councilmember reports is to inform other Councilmembers regarding
their activities in that regard and are not necessarily intended as informational
items for the public. Chair Backus suggested that Councilmembers could limit the
content of their reports in an effort to save time by reducing the reporting time to
three minutes.
Vice Chair Wagner stated that he prefers a window of three to five minutes as
their are times when additional time is needed for reporting. He suggested that
Councilmembers be advised to try to keep their reports within the three minute
time frame and to limit reports to no more than five minutes. By keeping a time
limit on reports it encourages Councilmembers to be precise in their reporting.
Discussion followed regarding what might be considered significant city activities,
including various regional, county and local committees, and significant city
events.
Vice Chair Wagner referred to Section 3.10, Council Committee Reports, which
encourages Councilmembers to defer providing detailed reporting regarding items
of action on a current agenda until such time as that item is being considered by
Council, and suggested that perhaps Councilmembers are not adhering
sufficiently to that rule. This rule was initiated in an effort to provide detailed
information and education to the public audience at the time of Council's vote.
Member Peloza spoke regarding difficulties related to reporting with regard to
providing too little detail when making a Committee report and again providing
extensive detail when a motion is made on an action item.
Vice Chair Wagner noted that there is seldom discussion related to agenda action
items, which may not provide enough explanation of an item being considered by
Council.
Member Peloza expressed opposition to providing explanations twice and feels
that the current process is dysfunctional.
Page 5 of 7
CA.B
Chair Backus stated the she believes the intent of the rule is good and suggested
that perhaps Councilmembers should be more robust in applying it to their
reports. It provides information to the public as Council is voting on an item,
providing a better understanding of the item, as opposed to providing details of an
item earlier in the agenda under Council Committee reports.
Vice Chair Wagner stated that the current procedure regarding reporting is good
in theory and concurred with Member Peloza that there is a bit of a disconnect
when reporting. Vice Chair Wagner suggested continuing the current
procedure for a period of six months and then revisiting the issue to determine if a
change of procedure is in order and expressed support of the time limit for
reporting of three to five minutes.
Member Peloza suggested extending the time for reporting to seven minutes.
Discussion followed regarding the pros and cons of the current time limit.
Chair Backus cautioned that Councilmembers should be mindful of their
reporting time and should make sure that the content of their reports is relevant
information.
Member Peloza expressed dissatisfaction with Section 3.10 as Councilmembers
can clearly express that an item is coming before the Council for action and
provide all of the information at that time. He also believes it is not necessary to
repeat the information again at the time the item is being considered by Council.
Committee members concurred to leave Section 3.11 as it is written and to
review it again in six months.
Member Peloza requested that Chair Backus provide feedback to
Councilmembers regarding Council reports when they include information
in their reports that might not be considered germaine.
Member Peloza inquired regarding Section 3.8, Audience Participation,
second paragraph.
Attorney Heid explained that there are occasions when the presiding officer
may grant and also deny, permission for an individual to speak on an item
other than during audience participation.
Vice Chair Wagner suggested that the word "Mayor" be replaced in the
second paragraph with the words "presiding officer" .
Committee members concurred.
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
Page 6 of 7
CA.B
at 6:20 p.m.
DATED this day of , 2012.
Nancy Backus, Chair Cathy Richardson, Deputy City Clerk
Page 7 of 7
CA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6405
Date:
March 9, 2012
Department:
Administration
Attachments:
Ordinance No. 6405
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6405.
Background Summary:
It has long been the practice of mayors of the City of Auburn to participate in the role of
agenda preparation for the meetings of the City Council and Council Committees.
Additionally, provisions specifically identifying mayoral responsibilities for agenda
preparation is set forth in Section 2.03.100 ACC. As initially provided, that section stated
that the Mayor or the mayor's designee shall be responsible for the preparation of
agendas for the meetings of the council and of the various boards, commissions and
committees of the city, and for including in those agendas the items and issues
appropriate for consideration by the council and the various boards, commissions and
committees of the city. However, in order to accommodate the flow of business from the
various Council Committees, it would be appropriate to clarify that for agenda
preparation of items coming from (through) Council Committees, the items to be
included in future agendas would include in those agendas the items and issues
"forwarded by the various council committees," in addition to those items proposed by
the Mayor and City administration.
Reviewed by Council Committees:
Council Operations Committee
Councilmember:Staff:Heid
Meeting Date:April 2, 2012 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A
----------------------------
Ordinance No. 6405
March 8, 2012
Page 1
ORDINANCE NO. 6 4 0 5
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AMENDING SECTION
2.03.100 OF THE AUBURN CITY CODE, RELATING TO
DUTIES OF THE MAYOR
WHEREAS, the provisions of Chapter 2.03 the Auburn City Code (ACC) include
language that identifies the various statutory and administrative duties of the mayor; and
WHEREAS, implicit among those duties, and implemented in past and long
standing practice, though not expressly stated among those duties, is the preparation of
meeting agendas, including scheduling and publishing notices for public hearings of for
the City Council and the various boards, commissions and committees of the City,
except where required to be scheduled by Resolution of the City Council; and
WHEREAS, in order to clarify any questions about such authority, it is
appropriate to expressly identify the agenda and meeting duties of the Mayor, amending
Section 2.03.100 of the City Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
SECTION ONE. AMENDMENT TO CODE SECTION.
That Section 2.03.100 of the Auburn City Code is amended to read as follows:
2.03.100 Meeting coordination duties.
The mayor or the mayor’s designee shall be responsible for the
preparation of agendas for the meetings of the council and of the various boards,
commissions and committees of the city, and for including in those agendas the
items and issues appropriate forwarded by the various council committees, and
for including in those agendas the items and issues proposed by the mayor and
city administration, for consideration by the council and the various boards,
commissions and committees of the city. The mayor or the mayor’s designee
shall also be responsible for publishing notices for meetings and for public
hearings for the meetings of the council and the various boards, commissions
ORD.A
----------------------------
Ordinance No. 6405
March 8, 2012
Page 2
and committees of the city, and for setting the dates and times for said public
hearings, except in those instances when setting dates and times for public
hearings is required by statute to be done through council resolution. (Ord. 5761
§ 1, 2003.)
SECTION TWO. GENERAL SEVERABILITY.
That if any provision of this Ordinance or the application thereof to any person or
circumstance is held to be invalid, the remainder of such code, ordinance or regulation
or the application thereof to other person or circumstances shall not be affected.
SECTION THREE. IMPLEMENTATION.
That the Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
SECTION FOUR. EFFECTIVE DATE.
That this Ordinance shall be in full force and effect five (5) days after publication
of the Ordinance Summary.
INTRODUCED:
PASSED:
APPROVED:
_____________________________________
PETER B. LEWIS, MAYOR
ATTEST:
__________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
__________________________
Daniel B. Heid, City Attorney
PUBLISHED: ______________
ORD.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Council Rules of Procedure
Date:
March 9, 2012
Department:
Administration
Attachments:
Council Rules of Procedure
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 2, 2012 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A
ein oF -1 *
WASHINGTO{d
RULESOF PROCEDURE OF THE CITY COUNCIL OF
THECITY OF AUBURN, WASHINGTON
TABLE OF CONTENTS
SECTION 1 -AUTHORITY 2
SECTION 2 - COUNCILMEETINGS 2
8ECTION 3 - ORDER OF BUSINESS OF REGULAR COUNCILMEETING AGENDA 4
SECTION 4 - COUNCILMEMBER ATTENDANCE AT MEETINGS 8
SECTION 5 - PRESIDING OFFICER - DUTIES 8
SECTION 6 - COUNCILMEMBERS 9
SECTION 7; DEBATES 10_
SECTION 8 - PARLIAMENTARYPROCEDURES ANb'MOTIONS 1'1
SECTION 9 -VOTING 13
SECTION 10 - COMMENTS, CONCERNSAND TESTIMONY TO COUNCIL 14
SECTION 11 - PUBLIC HEARINGSANDAPPEALS 14
SECTION 12 -DEPUTY MAYOR SELECTION PROCESS 15
SECTION 13 - COUNCIL POSITION VACANCY 16
SECTION 14 - COUNCIL MEETING STAFFING 16
SEGTION 15 - COUNCIL RELATIONS WITH STAFF 16
ECTION 16 - COUNCILCOMMITTEESAND CITIZEN ADVISORY BOARDS 17
SECTION 17 - COUNCIL REPRESENTATION & INTERNAL COMMUNICATION 21
SECTION 18 - TRAVEL AUTHORIZATION 23
SECTION 19 - CONFIDENTIALITY 24
SECTION 20- ENFORCEMENT OF RULES OF PROCEDURE 24
DI.A
RULES OF PROCEDURE OF THE CITY COUNCIL OF
THE CITY OF AUBURN, WASHINGTON
SECTION 1 -AUTHORITY
The Aubum City Council hereby establishesthe following rules for the conduct of
Council meetings, procegdings and business. These rulesshall be in effect upon
adoption by resolution of Counciland until such time as they are amended or new rules
are adopted in the manner proVided by these rules.
SECTION 2 - COUNCIL MEETINGS
Allmeetings of the City Council shall be open to the public and all persons :shall be
permitted to attend any meeting of this body, except as provided in RCW Chapter
42.30.
The Gity Clerk shall be responsible for preparing agendasfor aIl City Council megtings
pursuant tothe authority of Section 2.03.100 of theCityCode.
The City Clerkshall cause to:be preparedaction minutes of alI of theCouncil meefings,
which minutes shall contain an account of all officialactions of the Council. Council
meetings shall be electronically recorded and retained for the period of time as provided
by State law.
2.1 Regular Meetings - In accordance with Sections 2.06.010and 2.06.020 of the
City Code, theregularmeetings of the City Council shall held on the first and
third Mondays of everymonth at in the CityHall Council Chambers located at 25
West Main Street; Aubum, Washington. The regular meeting location may be
changed by a majority voteof theCity Council.
Regular Council meetings will begin at the hour of 7:30 p.m.
A quorum shall consfitute four or more Councilmembers for the transaction of,
business.
2.03.100 Meeting coordination duties.
The mayor or the mayor's designeeshall be responsible for the preparation of agendas for the
meetings of the councilandof the various boards, commissions and committees of the city, and for
including in those agendas the itemsand issues appropriate for consideration by thecouncil and ttie
various boards, commissions and committees of the city. The mayoror themayor's designee,:shatl also
be responsible for publishing noticesfior meetings and for public hearings for themeetings of ttie counoil
and the various boaMs, commissions and committees of the city; and for setting the dates and timesfor
said publichearings, except in those instanceswhensetting dates and times for public hearings is
required by statute to be done 4hrough council resolution. (Ord: 5761 § 1, 2003.)
Page 2 BU * MpRE THqN YOU IMAGINED
DI.A
In the event that a scheduledCouncil meeting falls on a legal holiday, the
meetingshall be held at 7:30 p.m. on the first business day following the holiday.
TheMayor shall be seatedat•the center of the dais, andtheDeputy Mayor"shall
be seatedto the Mayor's 'immediate left. When the Deputy,Mayor is acting as
thePresiding Officer, in theabsence of the Mayor, the Deputy Mayor shall be
seated in the center of the dais. The seating arrangement for the othermembers
of the Council sfiall be as directed bytheCommittee on Committees.
See ACC 2.06.010 (Ord. 3916 § 1, 1983; 1957 code § 1.04.010); ACC 2.06.020 (Ord.
3759 § 1, 1982; 1957 code § 1.04.020); ACC 2.06.030 (1957 code § 1.U4.060); ACC
2.06.080 (1957 code § 1.04.090).]
2.2 Special Meetings - In accordance with Section 2.06.040 of the CityCode and
Section 35A.12.110 RCW, a special meeting of the City Council may be called by
theMayor or any three members of the Council by written notice delivered to
each memberof the Council at least24 hours beforethe time spec ed for the
proposed meeting; provided, however, that no ordinance or resolutionshall be
passed, or contract let or'entered into, or bill forthe payment of moneyallowed,
atany specialmeeting unlesspublic notice ofsuch meeting has been givenby
such notice to the localpress, radio and televisionas will be reasonaby
calculated to informthe city's inhabitants of the:meeting.
See ACC 2.06.040 (1957 code § 1.04.070):]
2.3 Emergency Meetings - Emergencymeetings may be calledbythe Mayor, in
accordance with Section 42.30.070 RCW, when by reason of fire, flood,
earthquake, or otheremergency, there is a need for expedited action by the City
Council to meet the emergency, in which case, themeeting site nofice
requirements otherwise applicable shall not apply.
2.4 Executive Sessions - A Council meeting that is closed except to the Council,
the Mayor, City Attomey and authorized staff members and/or consultants
authorized by theMayor: The public is restricted from attendance.
Executivesessions may be held during Regular and Special meetings of the City
Council and duringCouncilCommitteemeetings, and will be announced by the
Mayoror Chair. Executive sessionsubjects arelimited to considering such
matters as permitted by State law.
See former ACC 2.06.070 (1957 code § 1.04.080).] .
2.5 Cancellation of Meetings - Meetingsmay be canceled by a majorityvote ofithe
Council and proper notice given by the City Clerk.
Page 3 JBjJ c MORE THAN YOU lMAGINED
DI.A
SECTION 3 - ORDER OF BUSINESS OF REGULAR COUNCIL MEETING
AGENDA
All items to be, included on the Council's agenda for consideration,should be submitted
to theCity Clerk, in full by.12`.00 Noonon the Tuesday preceding each regula Council
meeting.The.City:Clerkshallthen prepare a proposed agendaaccording to the order of
business, for approval by theMayor, or his/her designee. A final agenda will tfien be
prepared by the City Clerk and distributed to Councilmembers as the official agenda for
the meeting.
The agenda format of the Regular City Council meeting shall be as follows:
3.1 Call to order.
TheMayorshall call tHe meeting to order.
3.2. Roll call.
The City Glerk will call the roll, Councilmembers mayreguest to be excused from
a meetingby req`uesting the same.of the Mayor in advance ofthe meeting. The
reason for 4he requestshall be given at.the time of 4he request.
3.3 Flag salute.
The Mayor, Councilmembers and, at times, invited guests will ]ead the flag
salute.
3.4 AnnouncemeMs, Proclamations and Presentations -
A proclamation is definedas an official announcement matle bythe Mayor or the
City Gouncil'regarding a non-controversial event, activity or specialinterestgroup
which has a major city-wide impact.
3.5. Appointments
Appointingindividuals to various committees, boards andcommissions.
Confirmation of appointments, whereconfirmation is called for;may be preceded
6ydiscussion in ezecutiVe session, whereappropriate.
3.6 Agenda mod cations
Changes to the Council`s publishedagenda are announced at thi§ time.
Page a JBLJRI T * MORE THAN YOU IMAGINED
DI.A
3:7 Public Hearingsand Appeals
Individuals may comment on public hearing and appeal items, provided that,
when an appeal is a closed recordappeal;.tFie matter shall be con"sidered tiased
on'information, evidence and documents in the record. Argumenf.on the appeal
shall refer only to matters, information, documents and evidence presented at the
underlying hearingfrom which the appeal is taken, and no new iiiformation,
evidence or documents may be added, and argument on the appeal may only
deal withinformation, evidence and documents in the record. The Mayor will
state thepublic hearing and/or appeal procedures before each hearing.
3.8 Audience Participation
Members of the audience may comment on items relating to any matter related
to City business underthe Audience Participation period. Commentsare limited
to three (3) minutes per person, and a total offifteen (15) minutesper topic.
Groups who have a designated speaker mayhave a totalof ten (10) minutes to
speak. Public comments sign-up forms will be available at the Cify Clerk's desk
at eachmeeting for use of thosecitizenswishing toaddress the Council. The
City Clerk shall serve as timekeeper. ThePresiding Officer may make
exceptions tothe audience participation time restrictionswhenwarranted, in the
discretion of the Presiding Officer.
Citizens may also speak on individual agenda items on the printed agenda at the
timethey are considered by theCouncil as requested by the AAayeFPresidinq
Officer.
3.9 Correspondence
3.10 Council Committee Reports
CouncilCommittee Chairsreport on actionand activities of their respective
CouncilCommittees: In giving Committee Reports, the Chairorother committee
member giving the Report is encouraged todefer detailedreportingregarding
resolutions and ordinances fhat are on the currerrt'Councilagenda. Then, during
discussion on a motion, the Chair or othercommittee member is encouraged to
give a description of the intention, or process of consideration of the ordinance or
resolution.
3.11 Councilmember Reports
Councilmembers may report on their.sign cant ci activities sincethe last
regular meeting.
ouncilmembers shall limit their reoorts to notmore than three
3) tofive (5) minutes.
Page.5 j J k MORE 1'HAN YOU [MAGINED
DI.A
3.12 Consent Agenda
Approval of the Consent Agenda, including items considered to be routine and
non-confroversial, may be approved by one motion. jtems on the Consent
Agenda include buY are not limited to the following.. Any Councilmembermay
remove any item from the Consent Agenda for.separate discussion and action.
A. Approval of minutes.
B. Fixing dates for public hearings and appeals.
C. Approval of claims and vouchers, bid awards and contracts.
D. Approval of surplusproperty.
E. Other itemsdesignated by the City Council.
3.13 Unfinished Business
Unfinished, business of a generalnature.
3.14 New Business
Business, otherthan ordinances and esolutions, that has not been previously
before the City Council.
3.15 Ordinances
All ordinances shall be in writing, and the titles thereof shall beread aloud bythe
City Attorney prior to a vote beingcalled on their adoption, provided that any
counc'ilmember may upon request, have a fullreading of 4he texf of.a proqosed
o[dinance prior to the vote on its adoption. It shall;no4 require a second to the_.
request for a,full reading of an ordinance. It is further proyided, however, that the
requirefnent for a reading ofithe title of theproposed ordinance; oF a full reading
of the text of theproposed ordinance may be waived upon a motiondulymade;.
seconded and approved 'by a majority of the councilmembers in attendance.at
the council meeting.
After a motion to adopt an ordinance has been made and seconded; the'
Councilmem6er making the motion is encouraged to giVe a very tirief description
of the issues.inVOlved with the ordinance, without simply; repeating the ordinance
title asread by the City Attorney and maychoose to comment on any esultsof
Committee action regarding the issue.
Page 6 JBj J * MORE THAN YOU IMAGINED
DI.A
Discussion and debate bythe City Council on ordinances will be held priorto the
vote on an ordinance. Councilmembers shail decide whetheror not to amend the
ordinance, or direct staff tofurther review the proposed ordinance.
An ordinance shall be adopted by a majority vote of a quorum of theCityCouncil,
Provided that adoption of any ordinance that gran4s or revokes a franchise or
license shall require the affirmative vote of at JeasY a majority of thewhole
membership of the Council, and Provided thatpublic emergencyordinances
require a vote of a majority,plus one of the wholeCouncilmembership. A public
emergencyordinance is one designated to protect public healthand safety,
publicproperty, or public peace.
3.16 Resolutions
All resolutions shall be in writing, and thetitles thereof shall be read aloud by the
City Attorneypriorto a vote being called on fheir passage, provided that any
councilmembermay upon request, have a full reading of the text of a proposed
resolution priorto the vote on its passage. It shall not require a second to the
request for a full reading of a resolution. It is further provided, however, that the
requirement for a reading of the title of the proposed resolution, or a full reading
of the text of theproposed resolution may be waived upon a motion dulymade,
seconded and approved by a majority of the councilmembers in attendance at
the council meeting.
After a motion to pass a resolution has been made and seconded, the
Councilmember makingthe motion is encouraged to give a very brief description
of the issues involved with the resolution without simply repeating the resolution
title as read bythe City Attorney, and the councilmember may choose to
comment on any results of Committeeactionregarding the issue.
Discussion and debate by theCity Council on resolutions will be held priorto the
vote on a resolution. Councilmembers shall decide whethec or not to amend the
resolution, or direct staff to further review the proposedresolution.
A resolution shall be passed. by a majority dote of a quorum of theCouncil,
Provided thatpassage of any resolution for 4he payment of money shallrequire
the affirmative vote of at least a majority of the whole membership ofthe Council.
3.17 Adjournment
Recess - The foregoing agenda may be interrupted for a stated time as called by
thePresiding Officer to recess for any reason, including executive sessions.
See former ACC 2.06.110 (Ord. 5687 § 1, 2002; Ord_. 4966 § 2, 1986); ACC 2.06.,120
1957 code § 1.04.120.); ACC 2.06:140 (1957 code § 1.04.140.); ACC 2.06.170 (1957
code § 1.04.190.); ACC 2.06.180 (O d. 5635 § 2; 2002; 1957 code § 1.04.200).]
Page 7 BU * ,1pRE Tf{qN YOU IMAGINED
DI.A
SECTION 4 - COUNCILMEMBER ATTENDANCE AT MEETINGS
4.1 Councilmembers shali attend Regular Council meefings. Councilmembers will
infortnthe Mayor or the CityClerk 'rf they are unable toattendany Regular
Council meeting, or if they knowingly will be late to anymeeting. If a
Councilmember has informed theMayoror City Clerk thaf he or she is unable to
attend suchmeeting, theminute§ for th"at meeting will show the Eouncilmember
as having an excused absence foc that meeting. Provided that excessive or
prolongedabsences shall be addressed by the City Council on a case by case
basis.
SeeACC 2.06.050 and RCW35A.12.060]
4.2 Councilmembers shall attend the meetings of the Council Committees to which
they areassigned, including meetings of the Council Committee of the Whole to
inrhich all Councilmembers are assigned. Councilmemberswill inform the Ghair
of "such Council Committees or the CityClerk 'rf they are unable to attend any
meetings of such Council Committees, or shall so informthe Chair or City Clerk if
they knowingly will be late to any such Council Committee meeting. If a
Councilmember has informed the Chair or Gity Clerk that he or she is unable to
attend such Committee meeting, the minutes for thaY meeting willshow the
Councilmember as having an excused absence forthat meeting. Provided that
excessive or prolonged absences shallbe addressed by the City Council on a
case by case basis.
4.3 Councilmembers shall attend the Special Meetings of the City Council.
Councilmembers, w'ill informtheMayor or the City Clerk if they areunable to
attend any such meetings, or shall so inform 4he Mayor or City Clerk if fhey
knowingly will be late to any such Special meeting. Ifa Councilmember has
informed the Mayor or City Clerk that he or she is unable to attend such. Special
meeting, fhe minutes for that meeting will showthe Gouncilmember as haVing an
excused absence for that meeting. Provided thatexcessiveor prolonged
absences shall be addressed bythe City Council on a case by case basis.
4.4 Attendanceat Council Committee meetings and Special meetings will not be
considered "regular meetings" for the purposes of RCW35A.12.060, applicable
to Regular City Council meetings. However, in addition to the applica4ion of
RCW 35A.12.060 to Regular City Councilmeetings, unexcused absencesfrom
any Regular or Special meetings, or Committeemeetings, shall constitute a
violation of these Rules of Procedure.
SECTION 5- PRESIDING OFFICER - DUTIES
Page 8 JBtJ * MORE THAN YOU 1MAGINED
DI.A
5.1 Conduct of Meetings
The Presiding Offcer at all meetings of the Councilshall be the Mayor and in the
absence of the-Mayor, theDeputyMayor will act in that capaciry. If both the
Mayor and DeputyMayor are absent and a quorum is present, the Council shall
elect.one of its members to serve as Presiding Officer urrtil the retum of the
Mayor or Deputy Mayor.
See former ACC 2.06.090 (1957 code § 1.04.100).j .
5.2 The.Presiding OfFicer.
A. Shap preserve order: and decorum at. all meetings of the Council and
cause the removal of any person from any meeting fordisorderly conduct;
B. Shall observeand enforce allrules adopted by the Council;
C. Shall decide all ,questions on order, in accordance with these rules,
subject to appeal 6y any Councilmemtier,
D. Shall recognize Councilmembers in the order in which they request the
floor, giving every councilmember who wishes an opportunitytospeak;
provided that the mover of a motion shall be permitted to debate it frst,
and provided that the Presiding Officer may also allow discussion of an
issue prior to the stating of a motion when such discussion would facilitate
wording of a motion;
E. May affix approximatetime limit for each agenda item;
F. When matters on the agenda areplaced, or are ableto be placed under
more than oneclassification or category, . as defined by the Order of
Business, and the matters involve orare closely related to other subject
matter, then the Rresiding Officer may, in the Presiding Officer's
discretion, present such matters before the Council, for discussion,
consider and vote, at a different place in theagenda without the necessity
of any vote thereon, notwith§tanding th"eir initial different placement on the
writtenagenda.
See fortner ACC 2.06.100 (1957 code § 1.04.170.); ACC 2.06:190 (1957 code § 1.04.210).]
SECTION 6 - COUNCILMEMBERS
6.1 Remarks. - Councilmembers desiringto speak shall address the presiding
officer, and when recognized;. shall confine him/herseff to the question under
debate.
Page 9 jJ k MORE THAN YOU IMAGINED
DI.A
6.2 Questionina. - Any member of the Council, including the Presiding Officer, shall
have the right to questionanyindividual, including members of the staff, on
matters germane to the issue properly before the Council for discussion. Undec
no circumstances sliall suchquestioning be conducted in a mannerto the extent
that suchwould constitute a cross-examination ofor an attempt to ridicule or
degrade theindividual beinginterrogated.
6.3 Obligation to the Public Aqencv. - Notwithstanding the right of Councilmembers
to express their independent opinions and exercise their freedom ofspeech,
Councilmembers should act in a way that reflects positively on thereputationof
the City and of the community: Councilmembers shallalso interacf with other
members of the City Council and City staff in ways that promote effective local
government.
6.4 Councilmembers are expected to participate in trainingoffered by individuals,
agencies, entities and organizations including but nof limited to the Associa4ion
of Washington Gities and the State of Washington, soas to afford the.
Councilmembers the opportunity to betterunderstand their roles as City
Councilmembers.
6.5 Tobetter rearesenttheinterests of the Citv of Aubum. Councilmembers are
encouraged to participate in assignments to local, regional, state and national
committees; agencies and organizations
See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 7 - DEBATES
7.1 Saeakina to the Motion. - No member of theCouncil, including the Fresiding
Officer, shall speak more thantwice on the same motion except by consentof
the majority of the Councilmembers present at the time the motion is before the
Council.
7.2 Interruption. - No member oftheCouncil, including the Presiding Officer, shall
interrupt or argue with any other memberwhile such member has the floor, other
than thePresiding Officer's duty to preserve order during meetings as provided in
Section 5.2a of these rules.
7.3 Courtesv. -All speakers, including members of the Council, whicfi includes 4he
Presiding Officer, in 4he discussion, comments, or debate of anymatteroF issue
shall address their remarks tothePresiding Officer, be courfeous in their
language and deportment, and shall not engage in or discuss or comment on
personalities, or indulge in derogatory remarks or insinuations in respect to any
other member of the Council, or any member of the staff or thepubic, butshall at
Page 10 Ajj$jJ * MORE THAN YOU IMAGINED
DI.A
all times confine their remarks to those factswhich are germane and relevant to
the question or matterunderdiscussion.
7.4. Transgression. - If a member of theCouncil shall transgress these rules on
debates, the, Presiding Officer shall call such member to order, in whichcase
such member shall be silent except. to explain or continue in order. If the
Presiding Officer shall transgress theserules on debate or fail to call such
member to order, any other member of the Councilmay, under a point of order,
call the Presiding Officeror such other member to order, in which case the
Presiding Officer or such member, as thecase may be, shallbe silent except to
explain or continue in order.
7.5 Challenae to Ruling. - Any member of the Council, including the Fresiding
Officer, shallhave the right to challenge anyaction or ruling of the Presiding
Officer, or member, as the case may be, in which casethe decision of the
majority of the members of the Council present, including the Presiding Officer;
shall govem.
See former ACC 2.06.130 (1957 code § 1.04.130).] .
SECTION 8 - PARLIAMENTARY PROCEDURES AND MOTIONS
8.1 All CityCouncil meeting discussions shall be govemed by ROBERTS RULES OF
ORDER, NEWLY REVISED (latest edition).
8.2 If a motiondoes not receive a second, it dies. Matters that donot constitute a
motion include nominations, withdrawal of motion bythe personmakingthe
motion, request for a roll call vote, and poinf of order or privilege; therefore a
second is not needed.
8.3 A motion that receives a tie vote is deemed to have failed, provided that except
whereprohibited by law, the Mayor, asPresiding Official, shall be allowed to vote
to break a tie vote.
8.4 When making motions, Councilmembers shall be clear and concise and not
includearguments for the motion within the mo4ion.
8.5 After a motion has been made and seconded, theCouncilmembers may discuss
their opinions on the issueprior to the vote.
8.6 If any Councilmember wishes to'abstain, from a vote on the motion pursuant to
the provisions ofSection 9 hereof, thatCouncilmember shallso advise the Gity
Council, and shall remove and.absent himself/herself fromthe deliberations and
considerations of the motion, and shallhave no further participation in the matter.
Such advice shall be givenprior to any discussion or participation on the subjecY
Page 11 JBj J c MORE THAN YOU IMAGINED
DI.A
matter oras soon thereafter as the Councilmember perceives a need to abstain,
provided that; prior to the time that a Councilmember gives advice of an intent 10
abstainfrom an issue, the Councilmember shall confer with the City Attomey to
determine 'rf the basis for the Councilmember's intended abstention conforms to
the requirements of Section 9. If the intended abstention can be anticipated in
advance, theconference with the City Attorney should occur prior to the meeting
at which the subjectmatter would be coming before the City Council: If 4hat
cannot be done, the Councilmember should advise the City Council that he/she
has an "abstention question" that he/she would want to review with the City
Attomey, in whichcase, a brief recess would be afforded the Councilmember for
that purpose.
8.7 A motion may be withdrawn by the maker of the motion atany time without the
corisent of the Council.
8.8 A motion to tatile is nondebatable and shallpreclude all amendments or debates
of the issue under consideration. A motion to table is to be used in instances
where circumstances or situations arise whichnecessitate the interruption of the
Councilmembers' consideration.of the matter thenbefore them. A motion to table,
if passed, shall cause the subject matter to be tabled until the interrupting
circumstances or situations have been resolved, or until a fimecertain, if
specified in the motion to ta61e.To remove an item from thetable in advance of
the time certain requires a two-thirds' majorityvote.
8.9 A motion to postpone to a certain time is debatable, is amendable and may be
reconsidered at the same meeting. The questionbeingpostponed must be
considered at a later time af the same meeting, orto a time certain,at a future
Regular or Special City Council meeting.
8.10 A motionto postponeindefinitely is debatable, is not amendable, and may be
reconsidered at the same meeting onlyif it received an afFiRnative vote.
8.11 A motion to call for the question shall close debate on the main motion and is not
debatable. This motion must receive a second and failswithout a two-thirds' yote;
debate is reopened if the motion fails.
8.12 A motion to amend is definedas amending a motion that is on the floor and has
been seconded, by inserting or adding, strikingout, striking out and inserting, or
substituting.
8.13 Motions that cannot be amended include: Motion to adjourn, lay on the table, roll
call vote, point of order; reconsideration and take fromthe table. A motion to
amend an amendment is not in order.
8.14 Amendments are voted on first, then the main mofion as amended (if the
amendment received an a rmative vote).
Page 12 JBjJ * MORE THAN YOU IMAGINED
DI.A
8.15 Debate of the motiononly occurs after the motion has been moved and
seconded.
8.16 The Mayor, City Attorney or CityClerk should repeat the motion prior to voting.
8.17 The City Clerk will take a roll call vote, if requested by the Mayor, a
Councilmember, or as required by law.
8.18 When a question has been decided, any Councilmember whovoted in the
majority may move for reconsideration. In orderto afford Councilmembers who
voted in the majority the potential basis for a motion for reconsideration,
Councilmem6ers whovoted.in the majority may inquire of Councilmembers who
voted with the minority as to the reasons for their minorityvote, if not stated
during debate prior to the vote.
8.19 The City Attorney shall act asthe Council's parliamentarian and shall decide all
questions of interpretations of these rules'which may arise at a Council meeting.
8.20 These rules may be amended, or new rules adopted, by a majority vote of the full
Council.
See former ACC 2.06.160 (1957 code § 1.04.180.); ACC 2.06.170 (1957 code § 1.04.190.);
ACC 2.06.200 (1957 code § 1.04.220.); ACC 2.06.210 (1957 code§ 1.04.230).]
SECTION 9 -VOTING
9.1 Voice vote - A generalized verbal indication by the Councilas a whole of "yea or
nay" vote on a matte; the outcome of whichvote shall be recorded in the official
minutes_of theCouncil,, Silence of a Councilmember during a voice vote shall be
recorded as a vote withthe prevailingside, exceptwhere such a Councilmemtier
abstains because of a stated conflict of interest or appearance of fairness.
9.2 Roll call vote - A roll call vote may be requested by the Mayor or by any
Councilmember.
9.3 Abstentions - It is the responsibility of each Councilmember to vote when
requested on a matter before the full Council. However, a Councilmember may
abstainfrom discussion andvoting on a question because of a stated conflict of
interest or appearance of faimess.
9.4 Votes bv Mavor - Exceptwhere prohibited by law, the Mayor, as Presiding
Official, shall be allowed fo voteto break a tie vote.
See former ACC 2.06.150 (1957 code § 1.04.150).]
Page.13 JBjJ * MORE THAId YOU 1MAGWED
DI.A
SECTION 10 - COMMENTS, CONCERNS AND TESTIMONY TO
COUNCIL
10.1 Persons addressing the Council, who are not specifically scheduled on the
agenda, will be requested to step up to the podium,give their name and address
for the record,and limit their remarks to three (3) minutes, in addition to filiing out
the speaker sign-in sheet ayailable at the CityClerk's desk. Allremarkswillbe
addressed to the Council as a whole. The City Clerk shall serJe as timekeepe:
The Presiding Officer may make exceptions tothe fime restrictions of persons
addressingthe Council when warranted, in the discre4ion of#he Presiding Officer:
10:2 Any person m_aking personal, impertinent or slanderous remarks while
addressingthe Council sliall be barredfrom further audience participationby the
Presiding Officer;; unless permission to continue is grantedby a majority vote of
the Council.
See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 11 - PUBLIC HEARINGS AND APPEALS
11.1 Quasi judicial hearings require a decision be made by the Council using a certain
process, which may include a record of evidence considered and specific
findings made. Thefollowing procedure shall apply:
A. The Department Director of'the department (most) affected by the subject
matter of the hearing, or said. Director's designee, will present the Ciry's
position and findings. Staff will be available to respond to Council
questions.
B. The proponent spokesperson shall speak first and be allowed (10)
minutes. Council may askquestions.
C. The opponent spokesperson shallbe allowedten (10) minutes for
presentation and Council may ask questions.
D. Each side shall then be allowed five (5) minutes for rebuttal, with the:
proponent spokespersonspeaking first, ,followed bythe opponent
spokesperson.
E. The City Clerk shall serve as timekeeper during these, hearings.
Page 14 JBj J * MORE Z'HAN YOU IMAGWED
DI.A
F. After each proponent and opponent spokesperson have used 4heir
speaking time, Council may ask further questions of the speakers, who
shall be entitled to respond'but.limit their response to the question asked.
11.2 Public hearings where a general audience is in attendance to present arguments
for oragainst a public issue:
A. The Department Director or designee shall present the issue to the.
Council and respond to questions.
B. Apersonmay speak for .three (3) minutes. No onemay speak for a
second time until everyonewhowishes tospeak has had an opportunityto
speak. ThePresiding Officer maymake:ezceptions to the fime restrictions.
of personsspeaking at a publichearing whenwarranted, in the discretion
of thePresiding Officer:
C. TheCityClerk shall serve as timekeeper during these hearings.
D. After the speaker has used their allottedtime, Council may ask questions
of the speaker and the speaker may respond, but may not engage in
further debate.
E. The hearing will then be closed to public participation and open for
discussion among Councilmembers.
F ThePresiding Officer may exercise changes in theprocedures at a
particular meeting or hearing, but th e decisionto do somay be overruled
by a majority vote of the Council.
SECTION 12 - DEPUTYMAYOR
12.1 Biennially at the first meetingof a new Council, or periodically, fhe.members
thereof, by majority vote, shall designate one of their membersas Deputy Mayor
for suchperiod as theCouncil may specify.
12.2 TheDeputy Mayorshall perform the following duties:
Intra-Council Relations
Serve as an ex-officio member of all standing committees of the city council
Assist in new councilmember_training
Support cooperative and interactiverelationships'amongcouncilmembers
Work with Administration to .prepare agendas forcommittee of the whole
meetings
Mayor-CouncilRelations
Page 15 JBj J * MORE THAN YOU IMAGINED
DI.A
Helpmaintain a positiveand cooperativerelationship between the mayor and
the ciry council ,
Act asconduit between the mayor andthecity council on issues orconcems
relating to fhe'ir duties
Intergovernmental and Community Relations
Act in absence of mayor as requested and/or as required
Be aware of atl city regional and intergovemmental policies and activities in
order to be prepared to step into the role of Mayor if necessary
12.3 In the event of extendedexcusedabsences or disability:of a Councilmember, the
remainingmembers by majority vote may appoint a Councilmembec Pro
Tempore to serve during the absence or disability.
See former ACC 2.06.090 (1957 code § 1.04.100).]
SECTION 13 - COUNCIL POSITION VACANCY
13.1 In theevent that an unexpired Council position becomes vacant, the City Council
has ninety (90) days from the occurrence of the vacancy to appoint; tiy majoYity
vote of a quorum ofithe Council, a qual ed person to fill the vacancypursuantto
State law. The Council may makesuch appointment at its next regular meeting,
or at a specialmeetingcalled for that purpose. If the Council does not apPoint a
person within theninety (90) day period, the Mayor may makethe appointriment
from among the persons nominated tiy members of the Counc'il.
SECTION 14 - COUNCIL MEETINGSTAFFING
14.1 Department Directors shall attend all meetings of tfie Council unlessexcused.
14.2 The CityA4tomey shall attend all meetings of the Council unlessexcused, and
shall upon request; give an opinion, either written or oral, on legal questions. The
City Attorneysfiall act as theCouncil's parliamentarian. The Assistant City
Attorney shall attend meetings whenthe City Attorney has been excused.
See former ACC 2.06.060 (1957 code § 1.04.160).]
SECTION 15 - COUNCIL RELATIONS WITH STAFF
15:1 There willbemutual respect ftom both City staff and Councilmembers of tFieir
respective roles and responsibilities when, and if, expressingcriticism in a public
meeting.
Page 16 A j J * MORE THAN YOU IMAGINED
DI.A
15.2 City staff will acknowledge the Council as policy makers, and the
Councilmembers will acknowledge City staff as administering the CounciPs
policies.
15.3 Itis the intent of Council that all pertinent informationasked for by individual
Council members shall be madeavailable to the fullCouncil.
15:4 Individual Councilmembersshall not attempt to coerce or influence City staff in
the selection of personnel, the awarding of contracts, theselection of
consuftants, the processing of development applications or thegranting of City
licenses or permits. Councilmembers may, at the request of the Mayor,
participate in discussions and decisions related to these matters.
Councilmembers who senre councilcommittee overseeing the activities involved
may, with the consent ofi the Mayor and the committee.chair, participate in
discussions relatedto thesematters to givepolicy guidance and legislative
direction.
15.5 Other than through legislative action taken bythe Council as a whole, individual
Councilmembers shall not interferewith the operating rulesandpractices of any
City department.
15.6 No individual Councilmember shall direct the Mayor to initiate any action or .
prepare anyreportthat is significant in nature; or initiate any project or study
withouf the consent of a majority of theCouncil or beinginitiated through the
Council Committeeprocess.
15.7 All councilmember request§ for information, otherthan requests for legal advice
from the City Attorney's Office, shall be directed throughthe Mayor in order to
assign the task to the proper staff. Council committeechairs and the Deputy
Mayor may workwiththeMayor's designated staff to prepareagendas and
facilitate their committee work.
15.8 Councilmembers shall treat City staff with courtesy and respect.
15.9 Any writtencommunicationwith staff shall also includetheMayor as a recipient.
SEC.TION 16 - COUNCIL COMMITTEES AND CITIZEN ADVISORY
BOARDS
16.1 The StandingCommittees ofthe City Council of the City of Aubum are asfollows:
A. PUBLIC WORKS:
Makes recommendationsto the City .Council as a whole on policies
relating to water andsanitary sewer utilities, storm drainage, streets and
Page 17 A(JBjJ * MORE THAN YOU IMAGWED
DI.A
policy matters involving construction, engineering, right-of-way use, street
vacation and equipmentmaintenance and operations. This Committee
will coordina#e equipment rental andutility matters wRh the Finance
Committee. The Committee will serve as the Council's liaison for the
Transportation, Transit and Trails Committee and special transportation
advisory committees.
B. FINANCE:
In addition to the normal monitoring of the financialexpenditures of the
approved budget, this Committee will make recommendations to the City
Council as a whole on policies relating to human resources, municipal
court, legal, information serVices, and Ciry real property trans_actions
including sale; lease, acquisition, and donations. This committee will
coordinate property transactions with otherappropriate .Council
Committees. The Commi4tee will serve as CounciPs liaison for the
Tourism Board.
C. PLANNING ANDCOMMUNITY DEVELOPMENT:
Makes recommendations totheCity CounciJas a whole on policies
relating to land use planning and zoning, code enforcement; annexation,
building permits, human services, parks lannin ; cultural arts and public
art, museum, Mary Olson Farm, .communications, and economic
development. The Committee will serve as the Council's liaison for the
Arts Commission, King County Library, Urban Tree Board, Parks and
Recreation Board, Planning Corrimission, Human ServicesCommittee,
Museum board and Multicultural Roundtable.
D. MUNICIPAL SERVICES:
Makes recommendations to the City Council as a whole on policies
relating to police, animal control, emergency planning, parks (ooerations).
community services, telecommunications, solidwaste, airport;senior
center, Au6um Intemational Farmers' Market, golf course and cemetery.
The Committee will serve as the Council's liaison for the Airport Advisory
I Board-aad. the Cemetery ear Board and the Aubum IMemational
Farmers' Market Advisorv Board.
E. LES GOVE COMMUNITY CAMPUS COMMITTEE
Makes recommendations to the City Council as a whole on policies
relating to development and ongoing use of the CommunityCenter and
ActivityCenterfacilities at Les Gove CommunityGampus.
IF fl/11A/AITrI\NAI CIICVCI /IO CIJT !`/IAA AITTCC
Page 18 A U ,k M RE T.{qN ypU IMAGINED
DI.A
6. COUNCIL OPERATIONS COMMITTEE:
There is created and established a Gouncil Operations Committee for the
city council, the appointment, duties and functions thereof to be as follows:
1. Appointment: Membership of the. Council Operations Committee shall
consist of the Deputy Mayorandthe two other Councilmembers having
the longest tenure on 3he .City CounciL Longest tenure is to be calculated
as the total length of consecutive serdice as a Councilmember. The
Deputy Mayor shall be theChairof 4he Council Operations Committee. In
the event two or moremembers have equal tenure, the Chair and
members ofi the Council OperationsCommittee shall be selected on the
basis of the largest number ofvotes received at the most recent general
election(s) in which the Councilmemberswererespectively elected. It is
provided, however, that Councilmembers whose term of office will expire
priorto or during 4he first meeting of a new CityCouncil and who havenot
been re-elected or appointed to another term of offce extendingbeyond,
the first meeting of a new Ciry Councif shallnot be allowed to voteat
Council on the approval of the membership of the new committees.
2. Powers and Functions. The function of the CouncilOperations
Committee is to supervise the formation and membership of all standing
cammittees of the City Council. The Council Operations Committee shall,
subject tothe approval of a majority of the entire City Council, designate
all of the standingcommittees of the City CounciL Jn addition, theCouncil
OperationsCommittee shall, biennially at the first meeting of a new City
Council, or periodically, submit a list of the proposed members ofi all
standing committees of the City Council for approval by a majority vote of
the entire City Council. The CouncilOperations Committee shall also
recommend the Chair for eachstandingcommittee of the City Council,
which recommendations shall also be subject to approval by a majority
vote of the entire City Council. The membership of all standing committees
of the City Council shall. consistexclusively of Councilmembers. Each
chair of any standing committee of the City Council shall, in the absence
of a quorum at a meeting of his/her particularstanding committee, have
the authority toappoint a non-member of the standing committee, from tfie
City Council to that standingcommittee for that meeting to create a
quorum for that meeting, or in the chair's absence the vice-chairman shall
be able to appointanother Councilmember to that particularcommittee in
Page 19 BLJ ,k MORE THAN YOU IMAGINED
DI.A
the absence of a quorum. The function of the Council Operations
Committee is also to proposeamendments to the Rules of Procedure of
the City Council to the full City Council, andto address issues relating to
the whole CityCouncilandmake recommendations for action by the full
City Council relativeto such issues.
The Council OperationsCommittee shall also evaluate and recommend.to
the whole City Council any actions, responses or sanctions for violations
by Councilmembers of these Rules of Procedure, which recommendation
shall be considered, voted and/or acted upon by the CityCouncil in the
normal course.
3: In cases of alleged misconduct or violations of the Cityr Council Rules of
Procedures (ROP), the personsuspected of the alleged misconduct or
violation of the ROP shallbe afforded the opportunityto respond, which
opportunity shallbe given, with advance notice, in an open meeting of the
Council OperationsCommittee (COC) prior to the COCmaking any
recommendationsregarding censure or reprimand or other disciplinary
action.
4. MeetingDates. The CouncilOperations Committee shall meet
biennially upon the seating of eachnew City Council or more often as
needed.
See former ACC 2.06.220 (Ord. 4319 §§ 2, 3, 1989; Ord. 3937 § 1, 1984; Ord. 3606 §
1, 1981; Ord. 2786 § 1, 1974; Ord. 2745 § 1, 1973; 1957 code §1.04:240).]
16.2 TheMayor or a majority of the Ciry Council may establishsuch ad hoc
committees as may be appropriatetoconsider special mattersthatrequire
special approach oc emphasis. Such adhoc committees may be established and
matters referred to them at study sessions, without the.requirement that such
establishment or referral take place at a regular City Councilmeeting. The Mayor
shall appoint Council representatives to intergovemmentalcouncils, boards and
committees, including such ad hoc committees.
16.3 Ad hoc council committees shall consider all matters referred to them. The chair
of such ad hoc committee shall report to the City Council the findings of the
committee. Committees may refer items tothe Councilwith no committee
recommendation.
16.4 Advisory Boards, Committees and Commissionsestablished by ordinance,
consisting of citizens appointedpursuant to the establishing Ordinance :and
serving in the capaciry and for the purposes indicated in the Ordinance, shall act
as an advisory committee to the City Council.
16.5 Committee Chairpersons shall have broad discretion in conducting their
meetings. Theywill generally follow Roberts Rules of Order, NewlyRevised.
Page 20 JBLJ * MORE THAN YOU IMAGINED
DI.A
16.6 Committee Chairpersons, or a majority of the members of the Committee, may
allow audience participation that is related to fhe agenda item being discussed by
the Committee, and audienceparticipation regarding subjects falling within the
areas of responsibility of the Corrimitteemaycome from any non-member of the
Committee, including members ofthe City Councilwho are in attendance.
16.7 CommitteeChairpersons shall approve all agenda items andmay, at their
discretion, remove or add agenda items during the course of themeeting.
16.8 Prior to publication of 4he agenda in whichminutes are to be approved by the
Committee, the Committee Chairperson, or the person who will be presiding over
themeeting, shall review the draft minutes of Committee meetings.
SECTION 17 - COUNCIL REPRESENTATION 8 INTERNAL
COMMUNICATION
17.1 Ifa Counciimember appears on behalf of the City before another governmental
agency, a community organization, or through the media, for the purpose of
commenting onan issue, the Councilmemberneeds to state the majorityposition
of the City Council, if known, on such issue. Personal opinions and comments
which differ from #hose of the Council majority may be expressed if the
Councilmember clar es thatthesestatements do not represent the City
Council's position.
17.2 Councilmembers need to have other Councilmember's concurrence before
representing anotherCouncilmember's view or position with the media, another
governmentagency or communityorganization.
17.3 Councilmembers shallnot knowingly communicate with an opposingparty or with
an opposingattorney in connection with any pending or threatened litigation in
which the City is a party or in connection with any'disputed claim involving the
City without fheprior approval of the City Attomey, unless the Councilmember is
individually a party tothelitigation or is in"volyed in the disputed claim separate
ftom the Councilmember's, role as a City official.
17.4 Communication among Councilmembers shall conform to the following.
parameters:
A. Toassure that corrimunication on agenda 'itemsoccurstothe greatest
extent possible at the pu6lic meetings', andto avoid eventhe perception,
that email is being used " in a way that could
constitute a oublic meetina. e.g., success'ive communications on Citv
Council or CouncilCommittee tooics that involve a auorum of the
Councilmembers or_Committee members, Councilmembers should refrain
Page 21 JB[J * MORE THAN YOU 1MAGINED
DI.A
from emailing Councilmembers about such agenda items.
Councilmembers should be preparedto communicate about matters that.
are on upcoming Committee agendas or Council agendas atthe public
meetings. If Councilmembers wishto share information with other
councilmembers about mattersthat are on upcoming agendas, the
councilmembers should forward that information to the Mayor for
distribution'in the committee or councilmeeting packets.
B. Councilmem6ers may communicate viaemail to other Councilmembers,
includingto a quorum of a Council committee or thefull C"ity Counc'il about
matters within the scope of fhe Committee's authorityor related to City
business, butnot yet scheduled on upcoming Committee orCouncil
agendas, to indicate a desire that certain items be included on upcoming
meeting agendas; provided that Councilmem6ers shall neverask for
responsesfrom the other Councilmembers in that communication.
C. Email communication among Councilmembers relating to City operations
should alSo include the Mayoras a recipienUaddressee.
D. Councilmembers may email the Mayor about City business withouY
limitations or restrictions.
17.5 Internet & ElectronicResources/Equipment Use.
A. Policy. It is the policy of the City Council that Intemet and electronic
resources equipment use shall conform to and 'be consistentwith the
requirements ofi City of Aubum Administrative Policy and Procedure 500-
03, "Internet & Electronic Resources/Equipment.Use — Elected Officials"
adopted hereby and incorporated herein by this reference.
It is important to note that all letters, memoranda, and interactive computer
communication involving City Councilmembers and members of adVisory
boards ;and commissions, the subject of whichrelates to the. conduct of
government or theperformance of any governmental function, with
exceptions statedby the Public Records Act (RCW 42.56), are pub ic
records.
B: ElectronicCommunications.
1) Informal messages with no retention value and thaYdonot relate to
the functional responsibiliry ofi the recipient.orsender as a public
official, such as meeting notices, reminders, telephone messages
and informal notes, do not constitute a public record. Users should
delete these messages once theiradministrative purpose is served.
Page 22.J$jJ * MORE THAN YOU IMAGINED
DI.A
2) All othermessages that relate to the functional responsibility of the
recipient or sender as a public official constitute a public record.
Suchrecords are subject to public inspection andcopying.
3) Electronic communications that are intended to 6e shared among a
quorum of fhe City Council or CouncilCommittee, whether
concurcently or serially, must be considered in light of the Open
Public Meetings Act. If the intended purpose of the electronic
communication is to have a discussion that should be held at an
open meeting, the electronicdiscussion shall not occur. Further, the
use of electronic communication to form a collectivedecision of the
Council shallnot occur..
4) Electronic communication should 6e used cautiously when seeking
legal advice or to discuss matters of pendinglitigationor other
confidential City business. In general, electronic communication is
discoverable in litigation, and even deleted electronic
communication is not necessarily removedfromthe system.
Confidentialelectroniccommunications shouldnot be shared with
individuals other thanthe intended recipients, or the attomey-client
privilegeprotecting the documentfrom disclosure may be waived..
5) Electronic communication between Councilmembers and beiween
Councilmembers and staff shall not be transmittetl to the public or
news mediawithout the filing of a public disclosure requestwith the
City Clerk.
6) As a cautionary note, if an elected public official uses his or her
personalhome computer tasend electronic communications
dealingwithCity business, the electronic communications and
electronic records may be subject todiscoverydemands and public
disclosure requests. That possibility ampl es the need for caution
in how one uses electronic communication for Citybusiness.
SECTION 18 - TRAVEL AUTHORIZATION
18.1 In accordance with the City of Aubum travel policy, approvals orexpenditure of
travel related costsand/or approval of specific travel eventsor activities by
Councilmembers beyond the 'authority provided in the travelpolicyshall be as
follows: the requesting Councilmember shall submit his/her request to expend
travel related costs and/or request for authorization for specific travel purposes to
the Mayor to be included onan upcomingCouncil meetingagenda in advance of
thedate(s) of such expenditure ortravel. The C'rty Council may pursuant to a
motion, approve the request by a majorityvote of a quorum of the City Councilat
themeeting in whichthematter is considered.
Page 23 JBj J * MORE THAN YOU IMAGINED
DI.A
SECTION 19 - CONFIDENTIALITY
19.1 Gouncilmembers shall keep confdential all written materials and verbal
informationprovided to them du ing Executive Sessions, to ensurethat the City's
position is not compromised. Confidentiality also includes information provided to
Councilmembers outside of Executive Sessions when the information is
considered by the exempt from disclosure under exemptions set forth in the
RevisedCode of Washington.
SECTION 20 - ENFORCEMENT OF RULES OF PROCEDURE
20.1.1 Councilmembers shall conform their conduct to therequirements, standards.and
expectations set forth in these IRules of Procedure. In addition to and
notwifhstanding whatever other enforcement mechanisms may exist for legal,
ethical or practical obligations on Councilmemberperformance or conduct,
violations of these Rules of Procedureby Councilmembers may be enforced 6y
action of the City Council through "sanctions suchas votes of censure or letters of
reprimand, and suchother actionasmay be permitted by law:.
Page 24 JBj J * MORE THAN YOU IMAGINED
DI.A
City Council Rules of Procedure:
Adopted: February2, 2004
Ordinance No. 5802
Amended by Resolution No. 4282, December 17, 2007
Amended by Resolution No. 4429, December 15, 2008
Amended by Resolution No. 4467, April 6, 2009
Amended by Resolution No. 4615, July 6, 2010
Amended by Resolution No. 4686, February22, 2011
Amended liy Resolution No. 4740, August 15, 2011
Page 25 JBj J * MORE THAN YOU IMAGINED
DI.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Council Rules of Procedure - Order of Business of Regular
Council Meeting Agenda
Date:
March 28, 2012
Department:
Administration
Attachments:
Council Rules of Procedure - Order of
Agenda Section
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 2, 2012 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B
SECTION 3 - ORDER OF BUSINESS OF REGULAR COUNCIL MEETING
AGENDA
All items to be inGuded on the Council's agenda for consideration should be submitted
to the City Clerk, in full by 12:00 Noon on the Tuesday preceding each regularCouncil
meeting. The City Clerk shall.then prepare a proposed agenda according to the order ofi
busine§s, for approval by the Mayor, or his/her designee. A final agenda will then be
prepared bythe City Clerk and distributed to Councilmembers as the official agenda for
themeeting.
Theagenda format of the Regular City Councilmeeting shall beas follows:
3.T Call to order.
The Mayor shall call themeetingtoorder.
3.2 Roll call.
The CityClerk will call the roll. Councilmembersmay reguest to be excusedfrom
a meeting by requesting the same of the Mayor in advance of themeeting. The
reasonfo the requesf shall be given at thetime of the request.
3.3 Flag salute.
TheMayor, Councilmembers and, at times, invited guestswill lead the flag
salute.
3.4 Announcements, Proclamations and Presentations
A proclamation is defined as an official announcement made by theMayororthe
City Council regarding a non-controversial event, ac4ivity or specialinterestgroup
which has a major city-wide impact.
3.5. Appointments
Appointing individuals to various committees, boards and commissions.
Confirmation of appoirrtments; whereconfirmation is called for, may be preceded
by discussion in executive session, where appropriate.
3.6 Agenda modfications
Changestothe Council's published agenda are announced at thistime.
Page 4 BjJ * MORE THAN YOU IMAGINED
DI.B
3.7 PublicHearings and Appeals ,
Individuals may comment on public hearingand appeal items, provided that
when an appeal is aclosed record appeal, the matter shall be considered based
on information, evidence and documents in the record. Argument on the appeal
shall refer only to mafters, infortnatian, documents and evidence presentedatthe
underlying hearing from whichthe appeal is taken, andno new information,
evidence or documents may be added, and argument on the appeal may only
deal with information, evidence and documents in the record. The Mayor will
state the public hearing and/or appeal proceduresbefore each hearing.
3.8 Audience Participation
Members of the audience maycomment on items relating to any matter related
to City business under the Audience Participationperiod. Comments arelimited
tothree (3) minutes per petson, and a total of fifteen (15) minutes per topic.
Groups who haye a designated speaker mayhave a total of ten (10) minutesto
speak: Public comments sign-up forms will be available at the City Clerk's desk
at eachmeeting for use of thosecitizens wishing to address theCouncil. The
City Clerk shall serve as timekeeper. ThePresiding Officer may ,make
exceptions to theaudience participation timerestrictions whenwarranted, in the
discretion of the Presiding Officer.
Citizens may also speak on individualagenda items on the printedagenda at the
time they are considered bytheCouncil as requested by the Mayor.
3.9 Correspondence
3.10 Council Committee Reports
Council Committee Chairsreport on action and activities of their respective
Gouncil Committees. In giving Committee Reports, the Chair or other committee
member givingthe Report is encouraged to defer detailed reporting regarding
resolutions and ordinancesthat are on thecurrentCouncil agenda. Then, during
discussion on a motion, the Cfiair or other comm'ittee mem6er is encouraged to
give a description of the inten4ion, or processof consideration ofthe ordinance or
resolution.
3.11 Gouncilmember Reports
Councilmembers may repor4 on their signficaM cityactivities since the last
regular meeting. Councilmembers shall limit their reports tonot more than three
3) to five (5) minutes.
3.12 ConsentAgenda
Page 5 AUBURN 'k MORE THAN YOU IMAGINED
DI.B
Approval ofthe ConsentAgenda, including items considered to be routine and
non-controversial, may be approved by one motion. Itemson the Consent
Agenda includebut are not limited tothe following. Any Councilmember may
remove any'item from tfie Consent Agenda for separatediscussion and action.
A. Approval of minutes.
B. Fixing dates for public hearings and appeals.
C. Approval of claims and vouchers, bid awards and contracts.
D. Approval of surplus property.
E. Other items designated by the City Council.
3.13 Unfinished Business
Unfinished business of a general nature.
3:14 New Business
Business, other than ordinances and resolutions, that has notbeen previously
before the City Council.
3.15 Ordinances
All ordinances shallbe inwriting, and the titles thereof shall be read aloud by the
City Attomey prior to a votebeingcalled on their adoption, provided that any
councilmember may upon request, have a full reading of the text of a proposed
ordinance prior to thevote on its adoption. It shall not require a second to the
request for a full reading of an ordinance. It is further provided, however, that the
requirement for a reading of the title of theproposed ordinance, or a full reading
of the text of the proposed ordinance may be waived upon a motion duly made,
seconded and approved by a majority of the councilmembers in attendance at
the council meeting.
After a motion to adopt an ordinance has 'been made and seconded, the
Councilmembermaking the motion is encouraged to give a very brief description
of the issues involved with#he ordinance, withoutsimply repeating the ordinance
title as read by the City Attorney and may chooseto comment onany results of
Committee actionregardingthe issue.
Discussion and debate by the-City Council on ordinances will be held prior to the
vote on an ordinance. Councilmembers shall decide whether or not to amendthe
ordinance, or direct staff to further review theproposed ordinance.
Page 6 JBjJ * MORE THAN YOU [MAGINED
DI.B
An ordinance shall be adopted by a majority vote of a quorumofthe City Council,
Provided that adoption of any ordinance thatgrants or revokes a franchise or
license shall require the affirmativevote of at least a majority of thewhole
membership of the Council, and Provided that publia emergency ordinances.
require a vote of a majority plus one of the whole Council membership. A publia
emergency ordinance is one designated to protectpublic healthand safety,
public property, or publiapeace.
3.16 Resolutions
All resolutions shall be in writing, and the titles thereof shall be read aloud by the
City Attomey priorto a vote beingcalled on their passage, provided that any
councilmember may upon request, have a full reading of the text of a proposed
resolution prior tothe vote on its passage. It shall notrequire a second to the
request for a full reading of a resolution. It is further provided, however, that the
repuirement for a reading of the title ofithe proposedresolution, or a full reading
of the text of the proposed resolution may be waivedupon a motion duly made,
seconded and approved by a majority of the councilmembers in attendance at
the council meeting.
After a motion to pass a resolution has been made and seconded, the
Councilmember making the motion is encouraged to give a very brief description
of:the issuesinvolvedwith the resolution without simply repeating #he resolution
title as read bythe City Attomey, and the councilmember may choose to
commerrt on any results of Committee action regarding the issue.
Discussion and debate by the City Council on resolutions will be held prior to the
vote on a resolution. Councilmembers shall decide whetheror not to amendthe
resolution, or direct staff to further review the proposedresolution.
A resolutionshall bepassed, by a majority vote of a quorum of the Council,
Provided thatpassage of any resolution for the payment ofmoney shall require
the affrmative vote of at least a majority of thewhole membership of theCouncil.
3.17 Adjournment
Recess - The foregoing agenda may be interrupted for a stated time as called by
the Presiding Officer to recess for any reason, including executive sessions.
See former ACC 2,06.110 (Ord. 5687 § 1, 2002; Ord. 4166 § 2, 1986); ACC 2.06.120
1957 code § 1.04.120:); ACC 2.06:140 (1957 code § 1.04.140.); ACC 2.06.170 (7957
code § 1.04.190.); ACC 2.06.180 (Ord. 5635 § 2, 2002; 1957 code § 1.04.200).]
SECTION 4 - COUNCILMEMBER ATTENDANCE AT MEETINGS
Page 7 A LJ * MORE THAN YOU IMAGINED
DI.B