HomeMy WebLinkAbout03-05-2012 cn,roF_ �1* • Finance Committee
March 5, 2012 - 5:30 PM
. _ _ .:;. _ :., Annex Conference Room 1
WASHINGTOU. MINUTES
I. CALL TO ORDER
Chair John Partridge called fhe meeting to order at 5:30 p.m: in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main Street in
Auburn.
A. RoU Call
Chair Partridge, Vice Chair John Holman, and MemberLargo Wales were
present. Also present during 4he meeting were: Mayor Peter B. Lewis, City
Attorney Daniel B. Heid,Rublic Works Director Dennis Dowdy, Financial Planning
Manager Martin Chaw, Financial Services Manager Rhonda Ewing, Information
Services Director Lorrie Rempher, Planning and Development Director Kevin
Snyder, Environmental Protection ManagerChrisAndersen, Chief of Police Bob
Lee, and City Clerk Danieile Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
A revised Resolution No. 4806 will be presented prior to the Council meeting this
evening.
II. CONSENT AGENDA
A. February 21 , 2012 Minutes
Vice Chair Holman moyed and Member Walss seconded to approve the February
21, 2012 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B: Claims Vouchers (Coleman)
Ciaims check numbers 411530 through 411834 in the amount of
$1,266,931.89 and dated March 5, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
discussed the following ciaims vouchers: 411538, 411559 and 411762.
Motion by Member Wales, second by Vice Chair Holman to approve the claims
and payroll vouchers.
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MOTION CARRIED UNANIMOUSLY. 3-0.
C. Payroil Vouchers (Coleman)
Payroll check numbers 532709 to 532740 in the amount of $269,508.22
and electronic deposit_transmissions in the amount of $1,222,498.64 for a
granc! total of $1,482,006:86 for the pay period covering February 16, 2012
to February 29, 2012.
For approvai of payroll vouchers, see claims vouchers above.
III. DISCUSSION ITEMS
A. Resolution No. 4804 (Rempher)
2012 Regional Aerial Mapping Funding Agreement
Information Services Director Rempher reported that the City had pianned to
perform a small portion of the aerial mapping project in 2012 at a c�st of$20,000;
however, through partnering with King County arid local agencies, the City was
able to acquire high resolution aerial imagery for the entire city at a wst of
approximately $25,800. The aeriai mapping isthe basis for the citywide GIS
system and is a critical tool used by ali Ciry departments. The last imagery was
pertormed in 2007.
B. Resolution No. 3417 - Membership in Professional Organizations and Local
Civic and Service Organizations (Heid)
Committee members discussed previous Resolution No. 3417 relating to
membership in professional organizations and local civic and service
organizations.
Chair Partridge nated that at 4heir last meeting, 4he Committee discussed the
resolution and the policy that allows the City to pay for City officials to participate
in civic and cortimunity oFganizations.
Member Wales expressed herconcem to allow payment for service organization
dues and meals for Councilmembers. �
Mayor Lewis commented that the policy was implemented in order to provide
another avenue of leadership training for employees and to engage employees in
their city.
Vice Chair Holman stated that he sees a distinc[difference between City staff and
elected officials as it relates to the policy. He expressed opposition to the Ciry
paying for elected officials' meals while attending service club meetings.
It was consensus.of the Committee members to amend the resolution to exclude
elected officials from payment of dues and meals for service and fraternal
organizations. Dues and meals will continue to be paid for elected officials at �
meetings of the Chamber of Commerce and similar meetings where the official is
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representing the City: Ci#y Attomey Heid will prepare a draft resolution for the
Committee's future review.
C. Ordinance No. 6404 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 10.36:190 of the Aubum City Code and creating a new
Section 10.36.193 of fheAuburn City Code relating to parking in residential
zones
City Attomey Heid expiained that Ordinance No. 6404 was prepared in response
to the parking concems voiced at the last City Council meeting. The ordinance
would restrict parking larger vehicles on streets in residential neighborhoods.
Larger vehicles are defined as more than 10,000 pounds Gross Vehicle Weight
(GVW) other than pick-up trucks not more 4han i4,000 pounds GVW. This would
allow parking larger vehicles along principai arterials and minor arterials even in
residential areas, and it would allow largervehicles to 6e parked in areas where
mixed residential and non-residential uses are permitted, and where one side of
the road may permit non-resiiiential uses even if the other side does not.
Chief Lee indicated no difficulty in enforcing the ordinance.
D. Resolution No. 4806 (Heid)
A Resolution of tlie City Gouncil of the City of Auburn, Washington,
supporting the Auburn Transportation Benefit Distric4's Bond Measure
City Attorney Heid explained that state Iaw allows City Councils to collectively
express support or opposition to a ballot proposition at an open public meeting. AY
the meeting, members of the public must be afforded an equal opportunity to
express an opposing view.
Resolution No. 4806 expresses the Council's support of the Auburn
Transportation Benefit DistricYs Proposition No. 1 appearing on the April 17, 2012
ballot relating to the issuance of$59,000,000 in general obligation bonds for the
purpose of financing transportation improvements.
E. Reid Middleton Agreement (Coleman)
City Council approve.an Agreement with Reid Middleton to develop/update
a Stormwater Pollution Prevention Plan (SWPPP) for the Auburn Municipal
Airport.
Environmental Protection Manager Andersen explained that the.Agreement for
Professional Services with Reid Middleton is for engineering services for the
Stormwater Pollution Prevention Plan project at the Auburn Municipal Airport.
The Airport is currently covered under the National Pollutant Elimination System
(NPDES) Industriai Stormwater General Permit. An update of the Airport's
StormwaterPollution Prevention Flan is required as part of the NPDES permit
requirements.
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The work shauld be compieted in three to four months.
F. 2013-2014 Budget DevelQpment Calenda� (Coleman)
Financial Planning Mariager Chaw presented the Committee with the 2013-2014
Biennial Budget calendar and briefly reviewed the key milestones of the process.
G. Ordinance No. 6400 (Coleman)
An Ordinance of the City Council of the Cityof Auburn, Washington,
amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance
as amended by Ordinance No. 6351, Ordinance No. 635,2, Ordinance No.
6362, Ordinance No. 6370, Ordinance No. 6378 and Ordinance No. 6379
authorizing amendmenf to the City of Aubum 2011-2012 Budget as set forth
in Schedule "A"
For clarification of these minutes, discussion of Ordinance No. 6400 occurred
immediate following the Cdrisent Agenda items.
Financial Planning Manager Martin Chaw presented Ordinance No. 6400> the
2012 Budget AmencJmerrt No. 7. The Ordinance recognizes spending
commitments entered into at#he end of2011 to be completed in2012: Most of
the commitments being carried forward relate to various transportation, street
preservation, local reVitalization and park projects. The budget amendment also
includes approximately$311,000 carried forvyard for operating expenses and the
removal of debt service from the Golf Course Fund to a dedicated debt service
fund. Removal of the debt service from the Golf Course Fund will enable the
enterprise fund to operate within its current level of revenues. Golf Course debt
will be funded through irtter-fund transfers from the General Fund.
There was brief discussion regarding golf course revenues.
in response to questions from Member Wales regarding the Cemetery Fund.
Mayor Lewis stated that the budget amendment for 4he Cemetery Fund is forthe
purpose of cash flow management, enabling the fund to meet anticipated cash
flow needs during the remainder of 2012.
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned at
6:35 p.m.
APPROV D the "�/� ay of March, 2012.
� ��.�Ke'�/
J n Partridge, Chair nielle Daskarti;.City Clerk
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