HomeMy WebLinkAboutAG-C-414 Jacobs Engineering GroupCITY OF
UBURN
WASH I NGTON
January 30, 2012
Peter B. Lewis, Mayor
Tim Hedges
Jacobs Engineering Group
600 108th Avenue NE, Suite 700
Bellevue, WA, 98004
25 West Main Street * Auburn WA 98001 -4998 * www.auburnwa.gov * 253- 931 -3000
RE: Agreement No. AG -C -414
Project No. CP1201, 2012 Local Pavement Preservation
Contract Execution
Dear Mr. Hedges:
Enclosed is an executed copy of the above - referenced Agreement. This letter serves as your
Notice to Proceed. For the City's tracking and record keeping purposes, please reference AG-
C -414 and PROJECT No. CP1201 on all correspondence and related material.
We must receive the certificate(s) of insurance evidencing your insurance coverage as required
per Section 9 before we can issue payments. Please send the certificate(s) to Amanda
DeSilver, Contracts Administration Specialist, at the address listed at the top of this letterhead.
As the project manager, I am the designated contact for this agreement and all amendments.
Questions, assignments and coordination shall be routed through me. You can contact me at
253 - 806 -5086.
Sincerely,
Seth Wickstrom
Street Systems Engineer
Public Works Department
SW /ad /hg
Enclosure
cc: City Clerk
AG -C -414
Proj. No. CP1201 (File 2.20)
AUBURN * MORE THAN YOU IMAGINED
2011 AGREEMENT FOR PROFESSIONAL SERVICES
AG -C-414
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY," and Jacobs Engineering Group, Inc. whose address is 600 108th Avenue
NE Suite 700, Bellevue, WA 98004, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31st, 2012, and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
God or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION
The total compensation for this Agreement shall not exceed $208,558.70, which
includes a Management Reserve Fund amount of $10,000.00. Expenditure of
Management Reserve Funds must be authorized by the CITY as set forth in Section 4
of this Agreement. Direct salary costs shall be paid per rates on the fee schedule
Agreement for Professional Services AG -C -414
December 23, 2011
Page 1 of 11
shown on Exhibit B, which is attached hereto and by this reference made a part of this
Agreement.
The CONSULTANT shall be paid by the CITY for direct non -salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT. Exhibit C is attached
hereto and by this reference made a part of this Agreement. These charges may
include, but are not limited to the following items: outside reproduction fees, courier
fees, subconsultant fees, and materials and supplies. The billing for non -salary cost,
directly identifiable with the project, shall be submitted as an itemized listing of charges
supported by copies of the original bills, invoices, expense accounts and miscellaneous
supporting data retained by the CONSULTANT. Copies of the original supporting
documents shall be supplied to the CITY upon request. All above charges must be
necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4.
4. MANAGEMENT RESERVE FUND •
The CITY may establish a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement. Such authorization(s) shall be in writing, prior to the CONSULTANT
expending any effort on such services, and shall not exceed $10,000.00. This fund
may be replenished in a subsequent supplemental agreement. Any changes requiring
additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
Agreement for Professional Services AG -C -414
December 23, 2011
Page 2 of 11
5. SUBCONTRACTING
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contract or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non -salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
6. RESPONSIBILITY OF CONSULTANT
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally- accepted professional engineering
standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
Agreement for Professional Services AG -C-414
December 23, 2011
Page 3 of 11
7. INDEMNIFICATION /HOLD HARMLESS
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement.
8. INDEPENDENT CONTRACTOR/ASSIGNMENT
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
9. INSURANCE
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non - owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
Agreement for Professional Services AG -C -414
December 23, 2011
Page 4 of 11
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All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A -:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
10. NONDISCRIMINATION
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
11. OWNERSHIP OF RECORDS AND DOCUMENTS
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
Agreement for Professional Services AG -C -414
December 23, 2011
Page 6 of 11
time within the,six (6) year. period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of_all drawings, documents, and items
specified in this Section and information compiled in providing services-to the CITY
under the terms of this Agreement.
12. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY. MATTERS- PRIMARY COVERED. TRANSACTIONS
The prospective primary participant certifies,to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three -year period preceding this proposal been convicted -of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under,a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by .a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three -year period preceding this application /proposal had
one or more public. transactions (federal, state, or local) terminated for cause
or default.
• Agreement for-Professional Services AG -C-414
'-December 23, 2011
Page 7 'of 11
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
14. GENERAL PROVISIONS
14.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
14.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
Agreement for Professional Services AG -C -414
December 23, 2011
Page 8 of 11
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
14.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
14.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
14.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
14.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
14.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
14.9. This Agreement shall be administered by Tim Hedges on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn Jacobs Engineering Group, Inc.
Attn: Seth Wickstrom Attn: Tim Hedges
25 W Main Street 600 108th Ave NE Suite 700
Auburn WA 98001 Bellevue, WA 98004
Phone: 253.931.3010 Phone: 425.452.8000
Fax: 253. 931.3053 Fax: 425.452.1212
E -mail: swickstrom @auburnwa.gov E -mail: tim.hedges @jacobs.com
14.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
Agreement for Professional Services AG -C -414
December 23, 2011
Page 9 of 11
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 14.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
14.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG -C -414
December 23, 2011
Page 10 of 11
ATTEST:
kla,.,
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Imo; City Attorne
Agreement for Professional Services AG -C -414
December 23, 2011
Page 11 of 11
Peter B. Lewis, Mayor
Date a A( 2.„•nt 7
Jacobs Engineering Group, Inc.
Title: Or.)s i [a.)-$.4-.i
Federal Tax ID # 95- 4/0g76640.
EXHIBIT A
SCOPE OF SERVICES
During the term of this AGREEMENT, Jacobs Engineering Group, Inc. (CONSULTANT) will perform
professional services for the CITY of Auburn (CITY) in connection with the following project:
2012 Local Street Pavement Reconstruction Project
Project No. CP1201
(J Street SE, 22nd Street SE, 28th Street SE, H Street SE, and 27th Street SE)
1. PROJECT DESCRIPTION
The work consists of providing conceptual design; intermediate design; final design; geotechnical
engineering; support for SEPA Checklist; and preparation of construction plans, specifications, and
estimate of probable construction cost for a total for approximately 3,050 linear feet (0.58 mile) of
roadway, storm drainage, and water main reconstruction improvements. The anticipated
improvements generally include the following:
J Street SE — 4th Street SE to 2 "d Street SE
• Roadway /Channelization: Remove and replace the roadway pavement and subgrade (curb -to-
curb) with new pavement and subgrade. Approximately maintain existing outside slope and
grade to minimize "edge condition" impacts. Incorporate roadway traffic calming devices, as
directed by the CITY. The roadway length is approximately 600 feet (0.11 mile).
• Curb /Sidewalk: Replace existing (monolithic) curbs. Provide continuous curb /gutter along each
side. Generally maintain existing sidewalks and driveways. Identify and replace deteriorated
sidewalks and driveways, as directed by the CITY. Provide new ADA complaint curb ramps and
associated sidewalk returns at 4 intersection quadrants, in accordance with adopted CITY
standards and details.
• Drainage: Provide new surface - drainage collection and conveyance system for on -site storm
drainage. Tie -into existing drainage conveyance system within 50 feet of street reconstruction
limits.
• Water. Replace existing water distribution main and approximately 19 residential services with
new water main, water services, fire hydrants, valves and fittings. Tie -into existing water system
within 50 feet of street reconstruction limits. Tie into existing residential services lines at -or -near
property line.
Sewer. No improvements are currently anticipated.
22 "d Street SE — M Street SE to R Street SE
Roadway /Channelization: Remove and replace all -or most -of the roadway pavement and
subgrade (curb -to -curb) with new pavement and subgrade. Develop and discuss options to
address apparent geotechnical settlement issues. Consider salvaging existing pavement along
the north side, if feasible. Approximately maintain existing outside slope and grade to minimize
"edge condition" impacts, while building sufficient grade to facilitate gutter -line drainage.
Incorporate traffic calming devices, as directed by the CITY. The roadway length is
approximately 1,300 feet (0.25 mile).
• Curb /Sidewalk: Replace all -or majority -of existing curb /gutter damaged by settlement. Provide
continuous curb /gutter along each side, or other if appropriate to facilitate drainage solutions.
Generally maintain existing sidewalks and driveways. Identify and replace deteriorated sidewalks
and driveways, if desired. Drainage: Provide new surface - drainage collection and conveyance
Exhibit A
Agreement No. AG -C-414
Page 1 of 12
system for on -site storm drainage. Tie -into existing drainage conveyance system within 50 feet of
street reconstruction limits.
• Water. Replace existing water distribution main and approximately 32 residential services with
new water main, water services, fire hydrants, valves and fittings. Tie -into existing water system
within 50 feet of street reconstruction limits. Tie into existing residential services lines at -or -near
property line.
• Sewer. No improvements are currently anticipated.
28th Street SE — F Street SE to H Street SE
• Roadway /Channelization: Remove and replace all -or most -of the roadway pavement and
subgrade (curb -to -curb) with new pavement and subgrade. Consider salvaging existing
pavement along the south side, if feasible. Widening pavement on the eastern portion to 24 -feet
to achieve standard minimum width. Approximately maintain existing outside slope and grade to
minimize "edge condition" impacts. Incorporate roadway traffic calming devices, as directed by
the CITY. The roadway length is approximately 650 feet (0.12 mile).
• Curb /Sidewalk: Replace existing curb /gutter where necessary due to deterioration. Generally
maintain existing sidewalks and driveways. Identify and replace deteriorated sidewalks and
driveways, as directed by the CITY. Provide new ADA curb ramps and associated sidewalk
returns at 2 intersection quadrants, in accordance with adopted CITY standards and details.
• Drainage: Provide new surface - drainage collection and conveyance system for on -site storm
drainage. Tie -into existing drainage conveyance system within 50 feet of street reconstruction
limits.
• Water. Replace existing water distribution main and approximately 10 residential services with
new water main, water services, fire hydrants, valves and fittings. Tie -into existing water system
within 50 feet of street reconstruction limits. Tie into existing residential services lines at -or -near
property line.
• Sewer. No improvements are currently anticipated.
H Street SE — 28th Street SE to 27th Street SE
• Roadway /Channelization: Remove and replace the roadway pavement and subgrade (curb -to-
shoulder) with new pavement and subgrade. Widening pavement to 24 -feet to achieve standard
minimum width. Approximately maintain existing outside slope and grade to minimize "edge
condition" impacts. Incorporate roadway traffic calming devices as directed by the CITY. The
roadway length is approximately 300 feet (0.06 mile).
• Curb /Sidewalk: Replace existing curb /gutter where necessary due to deterioration. Generally
maintain existing driveways.
• Drainage: Provide new surface - drainage collection and conveyance system for on -site storm
drainage. Tie -into existing or new drainage conveyance system within 50 feet of street
reconstruction limits.
• Water: Replace existing water distribution main and approximately 7 residential services with
new water main, water services, fire hydrants, valves and fittings. Tie -into existing water system
within 50 feet of street reconstruction limits. Tie into existing residential services lines at -or -near
property line.
• Sewer. No improvements are currently anticipated.
27th Street SE — H Street Approach
• Roadway / Channelization: Remove and replace the roadway pavement and subgrade (curb -to-
shoulder) with new pavement and subgrade. Widen pavement to 24 -feet to achieve standard
Exhibit A
Agreement No. AG -C-414
Page 2 of 12
minimum width. Approximately maintain existing outside slope and grade to minimize "edge
condition" impacts. The roadway length is approximately 200 feet (0.04 mile).
• Curb /Sidewalk: Replace existing curb /gutter where necessary due to deterioration. Generally
maintain existing driveways.
• Drainage: Provide new surface - drainage collection and conveyance system for on -site storm
drainage. Tie -into existing or new drainage conveyance system within 50 feet of street
reconstruction limits.
• Water. Replace existing water distribution main and approximately 5 residential services with
new water main, water services, fire hydrants, valves and fittings. Tie -into existing water system
within 50 feet of street reconstruction limits. Tie into existing residential services lines at -or -near
property line.
• Sewer. No improvements are currently anticipated.
2. ASSUMPTIONS
This scope of work is based on the following assumptions:
a. Budget for the project scope is based on a project design schedule of approximately 5
months, commencing with notice -to- proceed.
b. Staff -hour estimates assume that one contract bid package will be prepared representing all
engineering work items associated with the project.
c. Applicable CITY of Auburn and /or WSDOT Standard Plans will be included in the Contract
Provisions.
d. CONSULTANT reserves the opportunity to shift budget between work tasks (excludes
optional services).
e. Analyses, design, plans, specifications, and estimates performed or prepared as part of this
project will be in English units.
f. APWA and CITY of Auburn Drafting Standards will be used.
g. Pavement -and subgrade- thicknesses will generally be based on adopted CITY standards and
typical details. Pavement and subgrade thicknesses will be reviewed to verify suitability of
use with native soils.
h. See "Items and Services to be Furnished by CITY" below.
3. ITEMS AND SERVICES TO BE FURNISHED BY CITY
The CITY will provide the following items and services to the CONSULTANT which will facilitate the
work to be undertaken for project. The CONSULTANT is entitled to rely upon the accuracy and
completeness of the data fumished by the CITY:
a. Any pertinent record drawings, plans, maintenance records, reports, and information on the
current project, existing facilities, and on public works and /or private projects within the
immediate vicinity.
b. Completed topographic survey and base maps in AutoCAD and hard -copy format.
c. Completed three - dimensional triangular irregular network (TIN) in AutoCAD format.
d. Existing right -of -way and centerline location /bearings, and applicable survey control points.
e. Base map legend, symbols, and abbreviations.
f. Contract Provisions (Specifications) "boilerplate ".
Exhibit A
Agreement No. AG -C-414
Page 3 of 12
g. Timely reviews of all work at mutually agreed upon times and consolidation of all review
comments onto one review set prior to return to the CONSULTANT.
h. Field review of proposed improvements with the CONSULTANT.
i. Rights -of -entry upon all lands necessary for the performance of the work, including field
reviews, geotechnical exploration and surveying; if necessary.
j. Payment of applicable review and /or permit fees.
k. Utility locates /measure -downs for underground utilities, if necessary (measure downs will only
be provided for CITY owned utilities).
I. Advertisement for bids.
m. Public involvement coordination and meeting venues.
n. Environmental permit applications, if required.
o. Coordination with franchise utilities.
p. Primary stakeholder coordination.
q. Traffic counts, if necessary.
r. Water system modeling, if necessary.
s. CITY of Auburn electronic CAD standard details, as required.
t. Construction management and construction administration.
4. DESIGN CRITERIA. Reports prepared as part of this scope of work, to the extent feasible, will
be developed in accordance with the latest edition and amendments to the following documents,
as of the date this Agreement is signed:
WSDOT Publications
a. Washington State Department of Transportation /American Public Works Association
(WSDOT /APWA), Standard Specifications for Road, Bridge and Municipal Construction,
and applicable Amendments
b. WSDOT /APWA Standard Plans for Road, Bridge, and Municipal Construction
c. WSDOT Design Manual
AASHTO Publications
d. A Policy on Geometric Design of Highways and Streets
CITY of Auburn Standards
e. Design and Construction Standards - Current Edition
f. Drafting Standards
g. Surface Water Management Manual (SWMM)
Other Standards and Publications
h. FHWA and Washington State Department of Transportation, Manual on Uniform Traffic
Control Devices (MUTCD)
i. Washington State Regulations, Accessibility Design for All (ADA)
j. American Water Works Association (AWWA)
Exhibit A
Agreement No. AG -C-414
Page 4 of 12
5. WORK TASKS
5.1. Project Management and Coordination
Project Management
The CONSULTANT will provide continuous project management and administration of services under
this agreement. The CONSULTANT will provide direction and review the work of the staff and sub -
CONSULTANTs during the course of the project.
The CONSULTANT will manage the schedule, scope, budget, and quality over the term of the
Agreement. Current design budget status, as well as projections, will be developed. Any difference in
the design and construction budget from the original contract amount will be brought promptly to the
attention of the CITY's Project Manager prior to completing any work beyond the authorized contract
amount.
The CONSULTANT's Project Manager will maintain periodic communication with the CITY's Project
Manager and the CONSULTANT's Project Team via informal meetings, telephone discussions, and e-
mail.
The CONSULTANT's Project Manager will prepare and maintain action item and project change lists for
significant items of work.
Project Schedule & Updates
The CONSULTANT will prepare and maintain a critical -path project schedule using MS Project to
track progress of the deliverables. The project schedule will be based on the work plan and will
identify major and support activities, and any significant work elements provided by the CITY.
The CONSULTANT will update the project schedule periodically to show progress and change.
Monthly Progress Reports & Invoices
Monthly progress reports will be submitted with invoices consistent with Exhibit D. The progress
reports will summarize start, finish and percent complete for deliverable tasks during the billing
period, percent complete of overall project elements, and anticipated deliverable tasks for the
next month.
The CONSULTANT will also summarize in the monthly progress reports issues encountered and
actions taken for their resolution, potential future delays, and issues /activities requiring CITY
direction. Any elements that may impact project completion time and cost will be highlighted.
Monthly invoices for work completed to date will be submitted to the CITY. The invoices will
summarize budget, expenditures and percent expended for deliverable tasks during the billing period,
and percent expended of overall project elements. Invoices will be submitted with the monthly
progress report and will follow the guidelines established by the CITY.
Project Coordination Meetings
Project coordination meetings will be conducted on an as- needed basis. The CONSULTANT's
Project Manager and other team members as appropriate will be available to attend project
coordination meetings. The CONSULTANT will provide the CITY with an agenda for each meeting.
Anticipated meetings include the following:
1) Facilitate and attend Project Kickoff meeting at CITY of Aubum: (1 meeting)
Assume meeting will be attended by Project Manager, Project Engineer, Design Engineer,
and one sub - CONSULTANT representative.
2) Attend formal- and - informal plan /document reviews at CITY of Aubum: (3 meetings)
Assume meetings will be attended by Project Manager and Project Engineer.
3) Facilitate, attend, and document interactive field review meeting with Aubum staff to assess
condition of existing pavements, sidewalks, curbs, and other elements affecting design: (1
meeting)
Exhibit A
Agreement No. AG -C-414
Page 5 of 12
Assume meeting will be attended by Project Manager, Project Engineer, and Design
Engineer.
4) Facilitate, attend, and document project coordination meetings at CITY of Aubum: (2
meetings)
Assume meetings will be attended by Project Manager and Project Engineer.
Deliverables: Monthly Progress Reports
Action Items List maintained weekly
Project Schedule — baseline schedule and periodic updates
Attend Project Meetings — 7 meetings
Meeting Minutes — 7 meetings
5.2. Quality Assurance Review
The CONSULTANT will implement quality assurance procedures to ensure that all project
deliverables are subjected to in -house peer reviews prior to submittal to the CITY. These reviews
will be conducted under the direction of the CONSULTANT's Project Manager, and will focus on
checking the major design elements with respect to adequacy of response to the specific design
challenges, conformance to accepted design practices, and compliance with the CITY's
standards.
A quality assurance check will be used to confirm that the design work and drawing presentation
follows the CITY standards and that the work is of professional quality meeting the customary
standard of care for the type of work in this locale.
The CONSULTANT will include with each submittal a response to the CITY's comments generated
from the previous submittal, with an indication either directly on the redlined set or in memo form of the
actions taken on each comment. The CONSULTANT will verify all CITY comments on previous
submittals have been addressed (or provide written response as to why the changes have not been
made). The CONSULTANT will retum with each submittal any agency redlined comments from the
previous submittal.
Deliverables: Quality Assurance Reviews
Response to Comments
5.3. Data Collection and Review
The CITY will provide the CONSULTANT with all referenced items and services (listed in Work
Element 3 above) pertaining to this project. The CONSULTANT will review the following:
a. Review CITY- provided survey base maps in the field. Communicate additional
survey /base mapping needs, if any. Prior to conducting the survey, the CONSULTANT
will communicate special survey needs with the CITY's project manager.
b. Review CITY - provided triangular irregular network (TIN) model. Communicate additional
needs or deficiencies, if any.
c. Review CITY- provided record drawings, plans, maintenance records, reports, and
information on the current project, existing facilities, and on public works and /or private
projects within the immediate vicinity. Communicate additional needs, if any.
Key CONSULTANT project personnel will visit the project site and familiarize themselves with the
site conditions and data collected for the project. The CONSULTANT will obtain photographs for
design reference. The base maps will be field checked by the CONSULTANT and CITY to
ensure complete and accurate representation of existing conditions. The CONSULTANT will also
field check the design to assure the design fits the conditions in the field.
Exhibit A
Agreement No. AG -C-414
Page 6 of 12
After review of the above data, the CONSULTANT will notify CITY of any additional information or
clarification required.
Deliverables: Request/notification for additional information and /or clarifications.
5.4. Geotechnical Engineering
a. Field Preparation: Visit the site to locate exploration locations. Prepare a traffic control
plan, and acquire Construction Permit from the CITY. Call to have underground utilities
located. Review utility locates and adjust exploration locations as necessary. Schedule
and oversee drilling subcontractors.
b. Field Exploration: Drill up to 7 borings approximately within the roadway. Concrete core
through concrete panels, if necessary. Use signs, cones, or flaggers to route traffic
around the work area:
• One (1) boring 6 -to 10 -feet deep on J Street SE
• Four (4) borings 20 -feet deep on 22nd Street SE
• One (1) boring 4 -to 8 -feet deep on 28th Street SE
• One (1) boring 4 -to 8 -feet deep on H Street SE
c. Geologic Interpretation: Perform laboratory analysis on field- collected data. Research
available geologic maps and nearby exploration logs; review the laboratory results;
prepare boring logs; and prepare a site and exploration plan.
d. Report Preparation. Prepare Geotechnical Engineering Report summarizing findings,
and provide discussion and recommendations addressing subgrade preparation,
verification of pavement thicknesses, existing differential settlement, utility excavation
and backfill, and structural fill. Finalize the report in response to comments provided by
the project team and CITY.
Deliverables: Site Visit and Traffic Control Plan
Borings — up to 7 locations
Laboratory Analyses
Draft Geotechnical Report (3 copies)
Final Geotechnical Report (1 bound copy, 1 unbound copy)
5.5. SEPA Checklist (Optional Service *)
There is no Federal funding assistance on this project. The CITY will prepare and process a
SEPA Checklist for the project, if required. The CONSULTANT will provide support to the CITY
by assisting with project description and providing required design quantities, as requested by the
CITY.
Deliverables: (Optional Service *) Preliminary Design Quantities (1 copy)
5.6. Utility Coordination
The CITY will prepare and send a notice containing the scope and schedule of the project, and
include project plans, to all public and private utility agencies with underground or overhead
facilities that may be affected by the project. The CITY will provide coordination of proposed
improvements with the various public and private utilities to resolve conflicts.
The CONSULTANT will identify specific locations where "out of line" utility poles or surveyed
underground lines /conduits may conflict with proposed improvements and require adjustment to
the CITY for coordination.
Exhibit A
Agreement No. AG -C-414
Page 7 of 12
The CONSULTANT will review CITY- provided utility locates and measure -downs for underground
utilities (CITY will only provided measure -down for CITY owned utilities). The CONSULTANT will
inform the CITY and design team of any modifications and /or relocations necessary to avoid
underground utility conflicts.
Utility coordination meetings will be the responsibility of the CITY. All aspects of coordination of
the work required under this AGREEMENT with outside agencies, groups, or individuals will
receive advance approval by the CITY.
5.7. Conceptual Design (15 %). Level of detail sufficient to represent the CITY's selected
roadway, storm drainage, and water main reconstruction concepts for each roadway
segment discussed within the PROJECT DESCRIPTION. The CITY will approximately
select preferred concepts prior to beginning Conceptual Design to facilitate layout of just one
combined (street and utility) alternative per street segment.
a. Prepare brief Design Criteria Memorandum (4 to 6 pages) documenting project design
standards and criteria which will be utilized for the project design. Incorporate response
to comments from CITY staff.
b. For each roadway segment, prepare one (1) conceptual horizontal roadway layout (40-
scale roll map) incorporating existing base mapping and proposed channelization,
curb /gutter, existing sidewalk locations, traffic calming, intersection layout, drainage
concept, water main location, and basic dimensions. Prepare typical
roadway /drainage /utility cross - section representing each street segment.
c. Prepare preliminary design quantities and estimate of probable construction costs
representing each street segment.
d. Review with CITY staff to identify any desired refinements and preferences. Refinements
will be incorporated into the Intermediate Design.
e. Assume scale of 1" = 40' H; and 1" = 10' V.
Deliverables: Draft and Final Design Criteria Memorandum (2 copies each)
Conceptual Roadway, Drainage, and Water Main Layouts (1 copy)
Concept -Level Estimates of Probable Construction Cost (2 copies)
5.8. Intermediate Design (50 %). Refine 15% design plans, incorporating response to
comments from 15% CITY review. Provide additional horizontal and vertical design, detail,
dimensions and elevations into the roadway /pavement, curb, intersection /curb ramp,
sidewalk/ driveway, channelization, traffic calming, storm drainage, and water main design
elements. Refine estimated design quantities and probable construction costs. Provide list
of anticipated bid items.
a. Refine vertical roadway design to maximize close tie -in with existing "edge conditions"
and facilitate storm drainage concept. Generate DTM and prepare InRoads design
cross - sections (50 -foot intervals) showing existing and proposed roadway surfaces.
Assume scale of 1" = 20' H; and 1" = 5' V (based on full -size plan sheet).
b. Refine horizontal and vertical layout/elevations for storm drainage collection and
conveyance systems. Storm drain pipe sizes are assumed to be 12 -inch diameter,
unless mutually agreed otherwise. It is mutually agreed that storm drainage hydrologic
and hydraulic calculations will not be performed.
c. Prepare Title Sheet and Legend Sheet. (2 sheets)
d. Prepare 50% Typical Sections and Details including: asphalt pavement/subgrade design;
typical roadway sections; typical drainage sections and details; existing /proposed utility/
trench locations; traffic calming details; and "edge design" options. (2 sheets)
e. Prepare 50% Roadway and Drainage Plan /Profiles including: construction centerline,
stationing, bearings, and dimensions; centerline profile, elevations, and slopes; areas of
Exhibit A
Agreement No. AG -C -414
Page 8 of 12
new and replaced curb, gutter, and sidewalk; intersection horizontal geometry; traffic
calming devices; cut/fill line locations; driveway locations; curb ramp locations; mail box
locations; storm drain catch basins, manholes, laterals, catch basins (GE's, IE's, slopes);
vertical locations (where applicable) of existing sewer, storm, water, gas, and telephone
"crossings "; and preliminary construction notes. (10 sheets)
Assume plan scale of 1" = 20' H; and 1" = 5' V.
f. Prepare 50% Channelization and Signing Plans including: stop bars; crosswalks; graphic
type and location of proposed signs; traffic calming devices; and curb ramp locations. (5
sheets)
Assume plan- over -plan layout at plan scale of 1" = 20' H.
Prepare 50% Water Main Plan /Profiles including: construction centerline, stationing,
bearings, and dimensions; roadway profile; water main plan and profile; valves; hydrants;
residential side - service and meter box locations; fitting call -outs and details; preliminary
construction notes; and trench restoration concepts. (10 sheets)
Assume plan scale of 1" = 20' H; and 1" = 5' V.
h. Prepare 50% Water Main Details including: special connection details; special fitting
details; hydrant details; trench details; and service connection details. (2 sheets)
i. Prepare listing of proposed Auburn and WSDOT standard details.
j. Prepare 50% list of bid items, quantities, and estimate of probable construction costs
based on WSDOT Standard Specifications and Auburn Special Provisions. Identify
Special Provision bid items, if any.
Assume miscellaneous and contingency cost items will be included at this stage.
g.
Deliverables: 50% Alignment Cross Sections (electronic PDF)
50% Design Plans (electronic PDF)
50% Bid Items and Estimate of Probable Construction Cost (electronic PDF)
5.9. Final Design PS&E (95 %). Prepare construction -ready plans, details, bid items, quantities,
special provisions, and estimate for detailed review by CITY staff. Incorporate response to
comments from 50% CITY review. Prepare design documents with such provisions and in
such detail as to permit convenient layout in the field for construction and other purposes.
The design documents will be prepared to the level of competency presently maintained by
practicing professionals in the field of transportation and utility engineering in the Puget
Sound Region. Design documents will include the following:
a. Prepare Title Sheet, Index, General Notes, Legend, Symbols, and Abbreviations. (3
sheets)
b. Refine Typical Roadway Sections and Details. Incorporate construction staging
considerations into typical sections, if applicable. (2 sheets)
c. Refine Roadway and Storm Drainage Plan and Profiles including all proposed elevations
and construction notes. (10 sheets)
d. Prepare Intersection Detail Sheets, including curb return elevations for approximately 10
intersection quadrants. (5 sheets)
e. Prepare Miscellaneous Roadway, Storm Drainage, Traffic Calming, and Edge Mitigation
Details. (3 sheets)
f. Refine Water Main Plan /Profiles, Notes, Fitting Cali -outs, Residential Services, and
Details. (10 sheets)
g. Refine Water Main Details (2 sheets)
h. Refine Channelization and Signing Plans, Notes, and Channelization Details. (5 sheets)
i. Prepare Sign Specifications (table) and Standard Installation Details. (1 sheet)
j. Prepare Proposal Bid Items in CITY standard format.
k. Prepare Special Provisions in CITY standard format (Div. 0 through 9 and Appendices).
Exhibit A
Agreement No. AG -C-414
Page 9 of 12
I. Calculate Final Bid Quantities for Proposal Bid Items.
m. Prepare Estimate of Probable Construction Costs for Proposal Bid Items.
n. Perform Senior in -house 95% Quality Assurance and Constructability Review, and
incorporate response to comments. Perform "plans -in- hand" field review. Document
findings of review in "red -line" and /or written format.
Deliverables: 95% Design Plans (electronic PDF)
95% Contract Provisions and Special Provisions (electronic PDF)
95% Proposal Items and Estimate of Probable Construction Cost
(electronic PDF)
5.10. Final Design PS &E (99 %).
a. Prepare Final Documents incorporating responses to 95% PS &E comments from CITY
staff.
Assume the number, format, and content of plan sheets will generally remain
unchanged.
b. Add CITY provided structure numbers to all new storm and water structures.
c. Perform Senior in -house 99% Quality Assurance Review.
d. Transmit 99% Design Plans, Project Provisions, Special Provisions, and Estimate of
Probable Construction Cost to CITY for final review.
Assume CITY's review at this stage is for the purpose of verifying that comments
transmitted at 95% completion stage were incorporated into the 99% documents, as
mutually agreed. "Additional" design comments will not be generated at this stage.
Deliverables: 99% Design Plans (electronic PDF)
99% Contract Provisions and Special Provisions (electronic PDF)
99% Proposal Items and Estimate of Probable Construction Cost
(electronic PDF)
5.11. Final Bid Documents (100 %).
a. Prepare Final (Bid- ready) Construction Documents incorporating responses to 99%
PS &E comments from CITY staff.
Assume no "additional" comments will be generated at this stage. Comments are
designed only to verify that response to 99% final comments were incorporated as
mutually agreed.
b. Transmit Final (sealed /stamped and signed) Design Plans, Contract Documents, and
Estimate of Probable Construction Cost to CITY for reproduction and bid advertisement.
Assume there is no additional CITY review following this stage.
c. The CITY will provide reproduction of Construction /Bid Documents, and will transmit 1
full -size and 2 half -size copies of plans to the CONSULTANT.
Deliverables: Final Plans (24 -inch by 36 -inch original on 4 -mil mylar, not photocopied, and
electronically in AutoCAD 2007 format)
Final Contract Documents(1 camera -ready original and electronic files in
both PDF and DOC format)
Stamped Engineer's Estimate of Probable Construction Cost (1 original and
electronically in both CITY standard XLS format and PDF)
Quantity take off sheet (electronically in XLS format)
It is mutually agreed that any cost estimate provided by CONSULTANT will be on a basis
of experience and judgment, but since the CONSULTANT has no control over market
Exhibit A
Agreement No. AG -C-414
Page 10 of 12
conditions or bidding procedures, the CONSULTANT cannot warrant that bids or ultimate
construction cost will not vary from these cost estimates.
5.12. Assistance During Bidding (Optional Service *)
a. The CITY will advertise for bids and distribute bid sets to prospective bidders.
b. (Optional Service *) The CONSULTANT will assist the CITY during the bid period to
answer any questions that arise concerning the PS &E documents, and to assist the CITY
in preparing any addenda required, as request by the CITY. Any questions that were a
result of inadequacy or errors in the advertised contract plans, as provided by the
CONSULTANT, shall be addressed by the CONSULTANT at no charge to the CITY.
Assume up to 16 staff hours are budgeted to perform this task.
c. (Optional Service *) The CONSULTANT will prepare up to one (1) 4 -to 6 -page addendum
if modifications to the contract documents are deemed warranted by CITY during the
bidding process, as requested by the CITY. Any addenda that were a result of
inadequacy or errors in the advertised contract plans, as provided by the CONSULTANT,
shall be addressed by the CONSULTANT at no charge to the CITY.
Assume one 2 -week bidding period.
Deliverables: (Optional Service *) Response to Bidder's Questions
(Optional Service *) Addenda (up to 1)
5.13. Construction Period Services.
a. Attend Preconstruction Conference at CITY of Auburn. Review meeting notes provide by
CITY, and transmit comments, if any.
Assume meeting will be attended by Project Manager or Project Engineer.
b. (Optional Service *) Attend up to one (1) on -site meeting and /or special inspection to
review and provide input on the progress of the construction work, as request by the
CITY. Provide discussion with CITY staff and transmit notes documenting significant
aspects of the project work, and any inconsistencies relative to the design documents, as
request by the CITY.
Assume visit will performed by Project Manager or Project Engineer.
c. (Optional Service *) Respond to requests for information (RFI's) from the CITY during the
course of construction, as requested by the CITY. Transmit responses to the CITY in
written and /or plan format.
Assume up to 12 staff hours are budgeted to perform this task. Any information requests
that were a result of inadequacy or errors in the advertised contract plans, as provided by
the CONSULTANT, shall be addressed by the CONSULTANT at no charge to the CITY.
d. (Optional Service ;) Prepare and provide revised (stamped and signed) design and plan
sheets in response to changes as requested by the CITY during the course of
construction. (Examples of such change may include adjustment of storm drainage
around underground utilities, where their locations during design were unknown;
alternative designs requested by the Contractor and agreed by the CITY; and other
similar items.)
Assume up to 16 staff hours are budgeted to perform this task. Any needed revisions
that were a result of inadequacy or errors in the advertised contract plans, as provided by
the CONSULTANT, shall be addressed by the CONSULTANT at no charge to the CITY.
e. Prepare Record ( "as- built ") Drawings, and transmit (stamped and signed) mylar originals
and digital files to the CITY.
Assume the CITY will provide inspector's reports and records, as required, and redlined
markups of construction drawings. The CITY will provide the original mylar drawings for
CONSULTANT'S use in preparing record drawings. The CONSULTANT will prepare both
Exhibit A
Agreement No. AG -C-414
Page 11 of 12
handwritten and electronic copies.
Assume up to 30 staff hours are budgeted to perform this task.
Deliverables: Attendance at Preconstruction Conference
(Optional Service *) Attendance at Meetings /Special Inspections — up to 2
(Optional Service *) Respond to RFI's — up to 12 hours (format as requested)
(Optional Service *) Provide Revised Plan Sheets — up to 16 hours (format as
requested)
Prepare Record Drawings — up to 30 hours (1 full -size original mylar)
5.14. Project Closeout
a. Electronic Data Transfer. At the completion of construction, the CONSULTANT will
provide the CITY with electronic files of all design files, base maps, plans and similar
contract documents. Drawings will be provided in AutoCAD 2007 and PDF formats, or as
otherwise applicable.
b. Archiving. At the completion of construction, the CONSULTANT will archive all project
files and maintain for a minimum of three years.
Deliverables: Electronic Plans and Design Files
*Optional Services will only be provided upon written (email is acceptable) or verbal request by the
CITY.
Exhibit A
Agreement No. AG -C-414
Page 12 of 12
EXHIBIT B
FEE SCHEDULE
Project: CP1201 - 2012 Local Street Pavement Reconstruction
Client: City of Auburn
JACOBS ENGINEERING GROUP, INC. - FEE ESTIMATE
DIRECT SALARY COST (DSC):
Classification
Hours
X
Rate
Cost
1. Quality Assurance Reviewer
35
61.00
$2,135.00
2. Project Manager
263
65.00
$17,095.00
3. Roadway Engineer
314
44.00
$13,816.00
4. Design Engineer (Roadway)
205
34.00
$6,970.00
5. Utility Engineer
209
47.00
$9,823.00
6. Design Engineer (Utility)
200
33.00
$6,600.00
7. CAD /Graphics
156
43.00
$6,708.00
8. Project Admin.
4
47.00
$188.00
1386
$63,335.00
SUBTOTAL - DSC
1386
$63,335.00
OVERHEAD (OH) COST (Including Salary Additives)
OH Rate X DSC or 122.88% X $63,335.00
$77,826.05
FEE ON DIRECT SALARY COST
FEE RATE X DCS or 27% X $63,335.00
$17,100.45
REIMBURSABLES:
Milage (at current approved IRS rate)
$350.00
Reproduction
$150.00
$500.00
SUBTOTAL
$158,761.50
SUBCONSULTANTS:
AMEC - Geotechnical Services
$31,696.10
SUBCONSULTANTS TOTAL
$31,696.10
(Continued On Next Page)
Exhibit B
Agreement No. AG -C -414
Page 1 of 9
(Continued From Previous Page)
OPTIONAL SERVICES DIRECT SALARY COSTS (OS -DSC):
Classification Hours X
Rate
Cost
SEPA Checklist Assistance (Task 5.5)
1. Project Manager 2
65.00
$130.00
2. Roadway Engineer 2
44.00
$88.00
3. Utility Engineer 2
47.00
$94.00
Assistance During Bidding (Task 5.121
Answer Questions from City (Task 5.12B)
1. Project Manager 4
65.00
$260.00
2. Roadway Engineer 6
44.00
$264.00
3. Utility Engineer 6
47.00
$282.00
Prepare Addenda (Task 5.12C)
1. Project Manager 2
65.00
$130.00
2. Roadway Engineer 4
44.00
$176.00
3. Utility Engineer 2
47.00
$94.00
Construction Period Services (Task 5.13)
Attend Meeting and /or Special Inspection (Task 5.13B)
1. Project Manager 4
65.00
$260.00
2. Roadway Engineer 2
44.00
$88.00
Respond to FRI's (Task 5.13C)
1. Project Manager 4
65.00
$260.00
2. Roadway Engineer 8
44.00
$352.00
Prepare Revised Plan Sheet (Task 5.13D)
1. Project Manager 2
65.00
$130.00
2. Roadway Engineer 8
44.00
$352.00
3. Utility Engineer 6
47.00
$282.00
64
$3,242.00
SUBTOTAL - OS -DSC 64
$3,242.00
OVERHEAD (OH) COST (Including Salary Additives) FOR OPTIONAL SERVICES
OH RATE X OS -DSC = 122.88% X $3,242.00
$3,983.77
FEE ON DIRECT SALARY COST FOR OPTIONAL SERVICES
FEE RATE X OS -DCS or 27% X $3,424.00
$875.33
OPTIONAL SERVICES TOTAL
$8,101.10
TOTAL - ESTIMATED FEE (WITHOUT OPTIONAL SERVICES)
$190,457.60
TOTAL - ESTIMATED FEE (WITH OPTIONAL SERVICES)
$198,558.70
Exhibit B
Agreement No. AG -C-414
Page 2 of 9
EXHIBIT B
FEE SCHEDULE (BACKUP)
Project CP1201 - 2012 Local Street Pavement Reconstruction — City of Auburn
Pay rates are effective from October, 2011 through October, 2012, within the ranges shown in the attachment.
Only key staff are shown and other staff may work on and charge to the project as needed by the project manager.
initials
job title
direct rate
Quality
Assurance
Project
Mana•er
Reviewer 7 Tim
Sr. Engr.
Sr. PM
Roadway
Engineer
Design
En•ineer
Utility
Engineer
Design
En • ineer
Andrea i Liz Michael 7 Ben Elizabeth 7 Dawn
CAD/
Graphics
Project
Admin.
PE
EIT
PE
EIT
CAD
Admin.
$61.00
$65.00
$44.00
$34.00
$47.00
$33.00
$43.00
$47.00
Work Task
5.1 Project Administration (5 months)
Hours
Cost
$4,364.00
76
- --
Prepare and maintain Project Schedule.
4
4
8
$436.00
- --
Facilitate and maintain Project Communications.
24
16
40
$2,264.00
- --
Prepare Progress Reports and Invoices.
20
4
4
28
$1,664.00
5.1 Project Meetings and Documentation
72
$3,684.00
--
Project Kickoff Meeting (1)
4
6
10
$524.00
Formal plan /document Reviews (3)
10
10
6
26
$1,372.00
--
Interactive Field Review (1)
4
6
6
16
$806.00
- --
Project Coordination Meetings (2)
6
8
3
3
20
$982.00
5.2
- --
Quality Assurance Review
6
10
$650.00
Implement Quality Assurance Review Procedures
6
$390.00
- --
Comment Response Verification
4
4
$260.00
5.3 Data Collection and Review
88
$4,034.00
- --
Receive and Setup City - provided Survey.
2
16
8
26
$1,178.00
--
Review City - provided survey base maps in field.
4
6
6
16
$806.00
Review City - provided triangular irregular network (TIN)
model.
2
2
12
16
$780.00
Exhibit B
Agreement No. AG -C -414
Page 3 of 9
initials
job title
direct rate
EXHIBIT B
FEE SCHEDULE (BACKUP)
Quality
Assurance
Revinwer
Sr. Engr.
Project Roadway
Mana•er En•ineer
Tim Andrea
Sr. PM
PE
Design Utility Design CAD/ Project
En•ineer _ En•ineer En•ineer Gra•hics Admin.
Liz Michael Ben Elizabeth Dawn
EIT
PE
EIT
CAD
Admin.
$61.00
$65.00
$44.00
$34.00
$47.00
$33.00
$43.00
$47.00
Work Task
Hours
Cost
-- Review City- provided as- builts, plans, reports, utility 2 4 4 12 8
records etc.
30
$1,270.00
5.4 Geotechnical Engineering - Sub - Consultant Task
8
$520.00
- --
Review Draft Geotechnial Report
4
4
$260.00
- --
Review Final Geotechnial Report
4
4
$260.00
5.5 SEPA Checklist Assistance (Optional Service)
6
$312.00
- --
(Optional Service) Project Description
1
1
$65.00
- --
(Optional Service) Preliminary Quantities
1
2
2
5
$247.00
5.6 Utility Coordination
26
$1,106.00
- --
Identify Potential Utility Adjustments /Relocations
2
4
8
4
18
$814.00
- --
5.7
Review City - provided Locates and Measure -downs
Conceptual Design (15 %)
2
6
8
240
$292.00
$10,156.00
a.
Prepare draft and final Design Criteria Memorandum.
1
3
8
4
16
$796.00
b.
Setup InRoads Alignment Files
1
2
8
11
$543.00
b.
Evaluate existing road profiles, cross sections and
draina•e •atterns.
1
4
12
8
4
2
31
$1,375.00
b.
Evaluate existing water -and utility - locations.
2
4
8
14
$582.00
b.
Prepare conceptual Roadway Plans and Cross - sections.
1
6
24
40
71
$2,867.00
b.
Prepare conceptual Storm Drainage Plans and Sections.
1
4
12
20
37
$1,545.00
b.
Prepare conceptual Water Main Plans and Sections.
1
2
8
20
31
$1,227.00
c
Prepare preliminary design quantities and estimate of
•robable construction costs.
1
4
4
8
4
8
29
-
$1,221.00
5.8 Intermediate Design (50 %)
305
$12,814.00
___
Incorporate desired concept refinements resulting from
15 °o desi•n review.
4
8
8
8
8
36
$1,524.00
Exhibit B
Agreement No. AG -C -414
Page 4 of 9
EXHIBIT B
FEE SCHEDULE (BACKUP)
a.
initials
job title
direct rate
Work Task
Quality
Assurance
Project
Mana•er
Tirn
Roadway
En•ineer
Andrea „
Design
En•ineer
Liz
Utility
En•ineer
Michael .
Design
En.ineer
Ben
CAD/
Gra•hics
Elizabeth
Project
Admin.
Hours
Cost
$2,723.00
Reviewer
Sr. En • r.
Dawn
Sr. PM
PE
EIT
PE
EIT
CAD
Admin.
$61.00
$65.00
$44.00
$34.00
$47.00
$33.00
$43.00
$47.00
1
Refine vertical roadway design to maximize close tie -in
with existing "edge conditions ".
6
16
36
8
67
b.
Refine horizontal /vertical storm drainage design.
1
6
12
20
8
47
$2,019.00
c.
Prepare Title Sheet and Legend Sheet.
2
2
$86.00
d.
Prepare 50% Typical Sections and Details.
1
4
4
9
$369.00
e.
Prepare 50% Roadway and Drainage Plan /Profiles.
2
6
12
12
8
8
16
64
$2,776.00
f.
Prepare 50% Channelization Plans.
1
2
6
9
$357.00
g
Prepare 50% Water Main plan and profile, valves,
h drants services fittin. call -outs and notes.
1
2
4
16
8
31
$1,251.00
h.
Prepare 50% Water Main Details
2
2
4
2
10
$442.00
l'
Prepare listing and /or copies of proposed Auburn and
WSDOT standard details.
1
1
2
$67.00
j.
Prepare 50% list of bid items, quantities, and estimate.
Prepare PDF's and transmit 50% Design Plans, Bid Items,
and Estimate to Cit for review.
4
4
2
6
4
6
2
24
4
$1,026.00
$174.00
5.9 Final Design PS&E (95 %)
359
$16,361.00
a.
Prepare Title Sheet, Index, General Notes, Legend,
Symbols, and Abbreviations.
2
8
10
. $432.00
b.
Refine Typical Roadway Sections and Paving Details.
1
2
4
2
4
13
$523.00
c.
Refine Roadway and Storm Drainage Plan and Profiles.
2
4
12
12
8
8
16
62
$2,646.00
d.
Prepare Intersection Detail Sheets.
2
10
20
10
42
$1,680.00
e.
Prepare Miscellaneous Roadway, Storm Drainage, and
Edge Mitigation Details.
1
2
2
8
8
8
16
8
10
27
36
$1,159.00
$1,464.00
f
Refine Water Main Plan /Profiles, Notes, Fitting Call -outs,
and Restoration Details.
g.
Refine Water Main Connection Details.
2
4
12
8
26
$1,058.00
h.
Refine Channelization, Notes, and Details.
1
2
4
7
$289.00
i.
Prepare Sign Standard Installation Details.
2
4
6
$224.00
Exhibit B
Agreement No. AG -C -414
Page 5 of 9
EXHIBIT B
FEE SCHEDULE (BACKUP)
j.
initials
job title
direct rate
Work Task
Prepare Proposal Bid Items in City standard format.
Quality
Assurance
Project
Mana•er
Tim
Roadway
En.ineer
Andrea ,
Design
En•ineer
Liz
Utility
En•ineer
Michael
Design
En•ineer
Ben .,
CAD/
Gra•hics
Elizabeth „
Project
Admin.
Hours
8
Cost
Reviewer ,
Sr. En r.
Dawn
Sr. PM
PE
EIT
PE
EIT
CAD
Admin.
$61.00
$65.00
$44.00
$34.00
$47.00
$33.00
$43.00
$47.00
4
2
2
$442.00
k -I.
Prepare Special Provisions in City standard format.
2
22
4
4
32
$1,916.00
m.
Calculate Final Bid Quantities for Proposal Bid Items.
2
6
8
8
8
8
40
$1,776.00
n
Prepare Estimate of Probable Construction Costs for
Proposal Bid Items.
2
6
2
2
12
$694.00
o
Perform Senior in -house 95% Quality Assurance and
Constructabilit Review.
4
12
6
6
28
$1,570.00
Transmit 95% Design Plans, Project Provisions, Special
Provisions and Estimate.
2
6
2
10
$488.00
5.10 Final Bid Documents (99 %)
116
$5,624.00
a.
Prepare Final Documents incorporating responses to 95%
PS &E comments.
4
16
24
8
24
8
8
92
$4,348.00
b.
Perform Senior in -house 99% Quality Assurance Review.
2
6
4
4
16
$876.00
c
5.11
Transmit 99% Design Plans, Project Provisions, Special
Provisions, and Estimate for final review.
Final Bid Documents (100% Bid - Ready)
2
4
2
8
$400.00
$1,742.00
38
a.
Prepare Final Construction Documents incorporating
responses to 99% comments.
4
8
4
8
4
28
$1,256.00
b.
Transmit Final Plans, Provisions, Special Provisions, and
Estimate.
2
4
2
2
10
$486.00
5.12 Assistance During Bidding (Optional Service)
24
$1,206.00
b.
(Optional Service) Answer questions from City during
biddin..
4
6
6
16
$806.00
c
(Optional Service) Prepare Addenda, if necessary, to
clad answers to bidder's uestions.
2
4
2
8
$400.00
5.13 Construction Period Services
68
$3,338.00
a.
Attend Preconstruction Conference.
4
4
$260.00
b
c.
(Optional Service) Attend up to 1 meeting and /or special
ins • ections.
(Optional Service) Respond to RFI's.
4
4
2
8
6
12
$348.00
$612.00
d
(Optional Service) Prepare revised design and plan
heets in response to chan.es re.uested by the City.
2
8
6
16
$764.00
Exhibit B
Agreement No. AG -C -414
Page 6 of 9
initials
job title
direct rate
EXHIBIT B
FEE SCHEDULE (BACKUP)
Quality Project
Assurance Maria •er
Reviewer A Tim
Sr. Engr.
$61.00
Sr. PM
Roadway
En •ineer
Andrea
PE
Design
Engineer
Liz
EIT
Utility
Design CAD/
En •ineer En • ineer Gra • hics
Project
Admin.
Michael I Ben_ 1 Elizabeth Dawn
PE
EIT
CAD
Admin.
$65.00
$44.00
$34.00
$47.00
$33.00
$43.00
$47.00
Work Task
Hours Cost
e.
Prepare Record ( "as- built ") Drawings.
2
4
4
20
30
$1,354.00
5.14 Project Closeout
a,b.
Electronic File Transfer and Archive
2
4
4
1
4
14
14
$666.00
$666.00
Misc
Total Hours
Labor Costs
35
281
344
205
$2,135
$18,265
$15,136
$6,970
225
- $10,575
200
156
4
1,450
$6,600
$6,708
$188
$66,577.00
Overhead
Rate
122.88%
$81,809.82
Fee (as a % of direct labor)
Rate
27.00%
$17,975.79
Total Direct Labor Cost
Rate
$114.73
per Hr_
$166,363
ianeous Expenses:
Reimbursable
Cost
Item
Federal Express / Courier
$0
Phone
$0
Fax
$0
Postage
$0
Graphic supplies
$0
Photography
$0
Travel expenses (mileage)
$350
Reproduction
$150
Traffic counts
$0
Traffic accident data
$0
Total Reimbursable Expenses
][ $500_
Exhibit B
Agreement No. AG -C -414
Page 7 of 9
Subconsu
Tasks 17 through 21
tants:
Firm
Subs
Cost
$31,696.10
AMEC - Geotechnical Services
$0
$0
$0
$0
$0
$0
$0
$0
$0
Total Subconsultants ji _ $31,696.10
TOTAL ESTIMATE
$198,558.70
EXHIBIT B
FEE SCHEDULE (BACKUP)
AMEC - Geotechnical Services
Breakdown of Labor Costs
Personnel and Hour/ Rates Per Category
/,f//%7, ,.ate c G;
Task Description $68.15 $47.16 $40.45 $37.27 $34.16 $28.00 $20.40
Schematic Design Support
Site Exploration
Recon and map surface streets 8
Field Preparation 2 4
Concrete Coring
Drilling (2 days) 4 20
Geotechnical Research and Report Preparation
Figures Based on Surface Mapping 8 8
Engineering Analysis 2 8 16
Report Preparation 2 16 35 8 6
Project Management 12
Consultation
One meeting with City 3 3
Two meetings with Jacobs 4 4
Subtotal 4 49 98 0 0 16 6
Total Labor Costs per Level _ $273 $2,311 $3,964 $0 _ $0 $448 _ $122
Total Labor Costs 7,118
Breakdown of AMEC Expenses and Laboratory Testing
/,/ /
Mileage Federal Rate $295.00
Misc. Expenses 1 $0.00
Subtotal Expenses $295.001
Laboratory Testing
/6"/ ti-P/O"'
Consolidation 2 Each $550.00 $1,100.00
Organic Matter 4 Each $100.00 $400.00
Density 4 Each $35.00 $140.00
Grain Size 7 Each $100.00 ' $700.00
Moisture 7 Each $10.00 $70.00
0 Each $0.00
Markup @ 0% $0
'Subtotal Laboratory 52,691 I
Total Expenses and Laboratory
Testing $2,986
Exhibit B
Agreement No. AG -C-414
Page 8 of 9
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Breakdown of Subcontractor Expenses
Drilling - Quote from Geologic Drill
Concrete Coring
Traffic Control Plans
Traffic Control
Exhibit B
Agreement No. AG -C-414
Page 9 of 9
EXHIBIT B
FEE SCHEDULE (BACKUP)
1
LS
$ 4,840.00
$4,840
1
Each
$ 350.00
$350
1
each
$ 250.00
$250
2
days
$ 600.00
$1,200
0
Markup @ 0 /o $0
Subtotal Subcontractor Expenses $6,6401
Total Subcontractor Expenses
DIRECT LABOR COST
OVERHEAD @ 183.07
FIXED FEE @ 0.27
EXPENSE SUBTOTAL
$7,117.94
813,030.81
81,921.84
$9,625.50
86,6401
(TOTAL COST ESTIMATE $31,696.101
EXHIBIT C
DIRECT NON - SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at 55.5¢ /mile or the current approved IRS rate
It is understood that all reimbursements are at cost and as shown in Exhibit B.
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and /or environmental consultants, etc. If
approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracts as shown in Exhibit B.
Exhibit C
Agreement No. AG -C -414
Page 1 of 1
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and /or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG -C -115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design, right -of-
way, or construction) or task order number.
• Direct salary (base salaries).
• Indirect salary (benefits).
• Direct non -salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non -salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract — total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15`h.
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Exhibit D
Agreement No. AG -C -414
Page 1 of 2
•
.�•
Task
Amount
Authorized
Prior Invoiced
This Invoice
Total Invoiced
To Date
%
Ex ended
%
Com.leted
Amount
Remainin•
Original
Contract
$22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
MRF*
2,500.00
0.00
1,000.00
1,0000.00
40% 45%
1,500.00
TOTAL
$ 24,500.00
$ 1,025.00
$ 3,681.49
$ 4,706.49
--
$ 19,793.51
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter, Project Engineer
Agency Agreement #: AG -C -010
SAMPLE INVOICE
Invoice #: 5222
Progress Payment #: 2
Invoice Date: February 10, 2008
Project Name: Thomas Nelson Farm
Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hour Rate
Amount
Mike Jones, Princi•al in Char •e
1
$ 125.00
$ 125.00
Carla Maker, Architect
5
$ 72.00
$ 144.00
Joe Smith, Word Processin•
10
$ 48.00
$ 480.00
Consultant Personnel Subtotal
2
$ 50.00
$ 749.00
Ex •enses see attached documentation
Char • es
Multi • lier
Amount
Mike Jones, Princi•al in Char•e
20 miles
x1.1
$ 7.59
Carla Maker, Architect
$ 30.00
x1.1
$ 33.00
Joe Smith, Word Processin•
$ 29.00
x1.1
$ 31.90
Consultant Ex •enses Subtotal
2
$ 50.00
$ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
$ 821.49
Subconsultant
Hours
Hourl Rate
Amount
ABC Environmental, Inc., Civil En•ineer
10
$ 100.00
$ 1,000.00
Electrical Consultin • , Electrical En •ineer
5
$ 100.00
500.00
Mechanical Solutions, Mechanical En •ineer
10
$ 100.00
MRF 1,000.00
Movin• Com.an , Movin. Consultant
2
$ 50.00
100.00
Subconsultant Subtotal
$ 2,600.00
Subtotal x 1.1 Multi . lier
$ 2,860.00
Subconsultant Total:
$ 2,860,00
TOTAL DUE THIS INVOICE --
$ 3,681.49
Note: MRF= Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Exhibit D
Agreement No. AG -C -414
Page 2 of 2
AMENDMENT #1 TO AGREEMENT NO AG-C-414 BETWEEN
THE CITY OF AUBURN AND JACOBS ENGINEERING GROUP
RELATING TO PROJECT NO. CP1201, 2012 LOCAL STREET PAVEMENT
PRESERVATION
THIS AMENDMENT is made and entered into this day of 2012, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Jacobs Engineering Group (hereinafter referred to
as the "CONSULTANT'), as an Amendment to the Agreement between the parties for AG-C-
414 executed on the 25th day of January, 2012.
The changes to the agreement are described as follows:
1 CONTRACT TERM: The term of the Agreement for Professional Services is extended to
February 28'h, 2013.
2. SCOPE OF WORK. There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED- That all other provisions of the Agreement between
the parties for AG-C-414 executed on the 25th day of January, 2012 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
JACOBS ENGINEERING GROUP CITY F URN
By 7
Auth iced igna urO Peter B. ewis, Mayor
ATTEST (Optional): ATTEST
By L
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Appr a as r
Attorney for (Other Party) badiel B. Hei , Au r City kqrney
Amendment No. 1 for Agreement No. AG-C-414
Jacobs Engineering Group
Page 1 of 1
,.
CITY 01 ,
tiBt JRN
Peter B. Lewis, Mayor
WAS I I I N(H'ON 25 west Main Street i Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
December 9, 2013
Tim Hedges
Jacobs Engineering Group
600 108th Avenue NE, Suite 700
Bellevue, WA 98004
RE: Agreement for Professional Services, AG-C-414
Project No. CP1201, 2012 Local Street Pavement Preservation
Dear Mr. Hedges:
This letter is to inform you that the above-referenced Agreement for Professional
Services is being closed at this time. Our records indicate that we processed the
final payment for this agreement on November 14, 2013 for invoice #W3X62700-
04 in the amount of$1,870.54. If you feel that this Agreement for Professional
Services should not be closed, or if there are any outstanding invoices, please
inform me by December 23, 2013.
Thank you for your firm's professional services in work related to the 2012 Local
Street Pavement Preservation project. If you should have any questions, feel free
to give me a call at 253.804-5034.
Sincerely,
Seth Wickstrom
Project Engineer
Community Development & Public Works Department
SW/cw/mh
cc: City Clerk
AG-C-414
CP1201
Au [MR N 4 M( R 1 TI IAN you NA( UNIA)