HomeMy WebLinkAbout03-08-2012 �*/ Planning and Community
criYgF- =!`�_� • Development
March 8, 2012 - 4:00 PM
e� "wnsNiNCroN�. Annex Conference Room 2
MINUTES
I. CALL TO ORDER
ChairNancy Backus called the meeting to order at 4:01 p,m. in Annex Conference
Room 2 located on the second Hoor of One Main Building, 1 East Main Street, Auburn,
Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Partridge and Member John Holman were
present. Atso present were Mayor Pete Lewis; Economic Development Manager
Doug Lein, Community Services Manager Michael Hursh, Finance Ditector Shelly
Coleman, Financial Planning Manager Martin Chaw, Water Quality Projects
Coordinator Chris Thorn, Planning and Development Director Kevin Snyder,
Planning Manager Elizabeth Chamberlain, Planner Stuart Wagner, and Planning
Support Clerk Bobbie,Hodgkinson.
Members of the public in attendance included: Scott Pondclick
' .
B. Announcements
There were no announcements.
C. Agenda Modificatio�s
There were no Agenda Modifications.
II. CONSENT AGENDA
A. Minutes - February 27, 2012 (Snyder)
Councilmember Holman moved and Chair Backus seconded to approve the
February 27, 2012 minutes as amended with grammatical, spelling and scrivener
error corrections.
Motion Carried - 2-1
III. ACTION
A. Resolution No. 4805 -Consblidated Annual Performance and Evaluation
Report (CAPER) (Hurshj
Committee to review and move forward Resolution No. 4805 accepting the
2011 Consolidated Annual Performance and Evaluation Report (CAPER).
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Councilmember Partridge moved and Councilmember
Holman seconded to Approve
Community Services Manager Michael Hursh distributed a copy of the draft
Consolidated Annual Performance and Evaluation Report (CAPER) for the 2011
Program Year. Community Services Manager Hursh stated the Consolidated
Annual Performance Evaluation Report is required liy HUD and sirtiply is reporting
on the action that Council took to designate funds in the2011 Action Plan, a
report saying those funds were expended or in the process ofbeing of expended
on the projects that Council has already approved. Manager Hursh commented
that work has begun on ail of those activities and described the highiights in the
draft document and how the funds were spent.,Manager Hursh stated a City
Council pubiic hearing on the CAPER is scheduled for March 19, 2012.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Ordinance No. 6400 (Coleman)
Committee to review and discuss draft Ordinance No. 6400, amending
Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as
amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No.
6362, Ordinance No: 6370, Ordinance No. 6378 and Ordinance No. 6379
authorizing amendment to the City of Aubum 2011-2012 Budget as set forth
in Schedule "A"
Financial Planning Manager Martin Chaw presented the proposed budget
Amendment No. 7 to the biennial budget. Manager Chaw stated this Ordinance
went through the Finance Committee and the Public Works Committee on March
5, 2012, and after this Committee's review will retum to the Finance Committee for
final read before it goes to Council. Financial Manager Chaw stated this
amendment, if approved, would recognize the spending authority needed to
complete commitments in 2011 but not yet completed;the majority of these
pertain to the City's capital improvement program. Financial Manager Chaw
described the projects that woutd be funded in this budget amendmerrt and
operating expenses carried fonroard primarily in the General Fund and both pertain
to professional services and equipment purchases. Financial Manager Chaw
stated there is a.new fund being created, a Golf Gourse Debt Service Fund, which
proposes to move the debt service out of the Golf Course Operating Fund and into
its own debt service fund. The Iast amendment is for,the cemetery program which
proposes to move$200,000 from the Cumulative Reserv_e Fund to the Cemetery
Fund to help add�ess anticipated cash flow rieeiis in 2012.
B. Resolution No. 4796 (Carlaw(fhorn)
Committee to review Resolution No. 4796 regarding the 2012 Stormwater
Management Program.
Water�uality Projects Coorclinator Chris Thom presented the City's Stormwater
Management Program. Projects Coordinator Thom stated the City was issued a
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municipal stormwaterpermit by the State Department of Ecology in 2007, a five-
year permit which expired in February 2012, and is currently operating under the
requirements of Washington Administrative Code which says we will continue
under the existing permit until a new one is issued. The plan is to issue two new
permifs in August 2012: one is a one-year permit which is a continuation of the
existing permif for another year; and the second permit is a five-year permit
effective in 2013. One of the requirements of the municipal permit is a Stormwater
Management Program which outlines what is proposed for the upcoming year to
implement the requirements of the municipal permit. Projects Coordinator Thorn
stated that what is being brought forward now is the Stormwater Management
Program which is currently in a two-week public commeM period that will
culminate at the Council meeting on March 19, 2012, with a public hearing. Once
the Stormwater Management Program has been approved, it will be included with
Public Works annual report submitted to the Departmerrt of Ecology by March
31.
C. Phase II Zoning Code Updates - Group 2 {Wagner)
Committee to review policy questions related to the Phase II, Group 2
Zoning Code Update§ inclusive of non-residential zoning districts.
Planner Stuart Wagner presented the Committee wfth policy questions for
discussion and direction related to the Phase'll;Group 2 Zoning Code Update,
inclusive of non-residential zoning districts:
1. Multi-family dwellings in the C3, Heavy Commercial Zone. The Committee
discussed various mixed use concepts and designs including consideration for
horizontal and verticaf mixed use and possible developer incentives. Member
Holman stated he is in favor of mixed use neighborhoods; Vice-Chair Partridge
expressed he is comfortable with the way it is right now because the market is
determining how the property can be used. Chair Backus stated how much C3
and how much C1 property is available for development currently might help the
Committee determine how to move forward. Planning Manager Chamberlain
provided a zoning map to assist the Committee in the discussion. The Committee
would like to study this and come back for additional discussion.
2. General Retail. ChairBackusstated she liked the idea of a variety of types
without trying to provide an exhaustive list and not to second guess or place
limitations on the creativity of a developer.Planning Director Snyder added that
this approach also allows a greater flexibility of interpretation while still being
consistent with the overall intent The Committee had no further questions or
comments.
3. Outdoor Storage in the.M2, Heavy Industrial Zone. The Committee discussed
whether this rype of use should remain as stand-alone or aliowed if incidental to`a
principal use. Vice-Chair Partridge likes the ide.a of a outdoor storage if it is nof the
sole use of the land but connected to the primary use or an affiliated site that may
not be on site oradjacent tothe primary site. Chair Backus suggested allowing a
certain percentage of an active site to be used for storage at a different location.
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Planning Director Snyderasked, knowing that we have very limited M2 zoned
land, if the Committee sees value in the use of that land for storage purposes only
without some attendant use. Planning Director Snyder added that from staff's
perspective it seems an underutilization of land 6ecause the City is not realizing
the true value of thatiand;the market is not seeing fhe opportunity in the land
because it is being used for storage of equipment; yehicles, containers,
eta Committee wouid like to see a change in the cunent code to allow outdoor
storage if connected with a permitted use but not as a stand-alone use.
4. Future Hospital. Chair Backus stated the hospital zone is a topic for
consideration for the Counc'il'Retreat. Planning Manager Chamberlain clarified
that hospital use is allowed in all our commercial zones (C1, C3 DUC) except
neighborhood commercial (CN), but theyare not allowed in M1, M2, or
InstitutionaL Staff would Iike to know if the Committee would be interested in
expanding the zoning for hospitals and timiting zoning in some other areas. The
Committee was in agreement that they would like the Planning Commission to
look into this and come backSo the Committee with recommendations.
5. Outdoor Display and Sales. Pianner Wagner described some of the concerns
related to outdoor displays and sales: the advertising of products, too much
merchandise, and public safety issues. Planner Wagner stated that.the zoning
code currenUy does not list outdoor display and sales as a separate use but rather
as a development standard. Planner Wagner added that in discussions with
retailers, this is something they want. Pianning Director Snyder gave an example
of a new business, Coastal Farm and Ranch that approached the city because all
their sites elsewhere have permanent, outdoor, year-round storage and display
areas (12,000 to 19,000;sq. ft.} which customers expect of them. At Chair Backus'
request, staff wili bring back photos of Coastal Farm and Ranch's outdoor displays
from their other locations and discuss this topic further.
6. Motor Freight Transportation. Vice-Chair Partridge said he likes the
recommendation frorti the motor freight operators; theirrequest for a zoning code
amendment appears to be reasonable. Planner Wagner noted that policies in the
Comprehensive Plan state that this use is not intended for long-term within the
industrial zones. If this type of use remains in the zoning code,then these types
of truck terminals may be permitted. The Committee also discussed whether there
is a way to permit the existing truck terminals but not permit new ones in the
future.
Chair Backus asked if this would be considered spot zoning. Planning Director
Snyder responded that the zoning code can be written in a way thaYrecognizes a
certain condition and if that condition is maintained; it does not go into a non-
conforming status as long as the line of continiaity of use is not broken. Planning
Director Snyder stated that recognizing these businesses have invested and
brought value to the community may be something the Committee wants to
consider but then not permit new truckterminals in the future.
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It was the consensus of the Committee to restrict continued introduction of these
uses into the community. Staff will create a foundation for fhe existing operators in
the code. The Committee asked that staff also look into how expansions for the
existing businesses would be addressed.
D. Director's Report (Snyder)
In the interest of time, there was not a Director's Report.
E. PCDC Status Matrix (Snyder)
There were no questions concerning the matrix.
V. ADJOURNMENT
There being no further6usiness to come before.the Planning and Community
Development Committee, Gfiair Norman acljoumed,the meeting at 5:30 p.m.
APPROVED THIS� DAY OF !� . 2Q/Z .
, ,
ancy s, Chair -- Support CI � �.����
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, . . . ;
Date: 03/26/2012
To: ChairNancy Backds
From: Vice-Chair'JohnPartridge
REi PCDC Ivtarch 8'h Minutes roview of the February 27`�2012 meeting
I rieed to put on the record some comments regarding item II Consent Agenda section A
Minutes.There are items I dlspnte and would like added to the record.
#1 In regards to the re&rence made W the March 8�'2012 minutes approval as
amendec!with�*�+�natical soellinp and scrivenar error cbrrections as Vice-Chair,I ;
stated tliat the minufes.given to us for the review of ihe 02/28/12 meeting were in �
addition ineccurate.incomnlete,and therefore did note accdratelv communicate the ;
unique verbqtim;equesE of the mayor as noted on page 11 of 62,in tonighYs packet.
ORen we ere reminded on the value of staff time.3ince the maYor viewed.this issue and
the docume�ing minutes with th61eVe1 of importance to devota staff time and effort,I j
believe that tfiey ueeded to meet a varbatim standard. ln my opinion,they were clearly �
not ready.I spcnt a number of hours preparing corrections that wera sent to the mayor. I �
have not seen those cotrections es atoday's meeting.
#2 Second,I stated that t was toid by city attorney Dan Heid that in his opinion that
verbatim minutes are lrighly imgular,not required or advisa6le to attempt foi the puTpose I
of committee meeting minutes..Attorney Heid told me he would call director Snyder �
about this issue and it was confiaried bY director Snyder at this meeting that he received �
that call but not noted.It was fuRher referenced by Chau Backus that when she hsd last +
seen verbatim minutes used wc.ie in quasi judicial type proceedings. �
#3 'Third and most importantly,the record states that tha motion carried 2=0 giving I
the appearance fl�at I was not there or had notlring to say in cegard to the matter.I was I
clearly opposed and it should bo noted as a 2-1 vote. At the vote,I decided to not
entertain the motion liy Cfisir Backus to approve the minutes as the vice-chair hoping that ', .
one of my feUow councilmembers would supPort my concern with the minutes and force ',
them to be cornctal before approval.Member Holman did not agree with the level of my
concem,made the morion and Chair Backus seconded. I was disappointed by the
committee's action not aclasowledging my concerns but even more so not to be
recogniud in the minutes.
Sincercly. •
John Partridge,councilmeaiber
.