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HomeMy WebLinkAbout03-08-2012 �*/ Planning and Community criYgF- =!`�_� • Development March 8, 2012 - 4:00 PM e� "wnsNiNCroN�. Annex Conference Room 2 MINUTES I. CALL TO ORDER ChairNancy Backus called the meeting to order at 4:01 p,m. in Annex Conference Room 2 located on the second Hoor of One Main Building, 1 East Main Street, Auburn, Washington. A. Roll Call Chair Nancy Backus, Vice-Chair John Partridge and Member John Holman were present. Atso present were Mayor Pete Lewis; Economic Development Manager Doug Lein, Community Services Manager Michael Hursh, Finance Ditector Shelly Coleman, Financial Planning Manager Martin Chaw, Water Quality Projects Coordinator Chris Thorn, Planning and Development Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Planner Stuart Wagner, and Planning Support Clerk Bobbie,Hodgkinson. Members of the public in attendance included: Scott Pondclick ' . B. Announcements There were no announcements. C. Agenda Modificatio�s There were no Agenda Modifications. II. CONSENT AGENDA A. Minutes - February 27, 2012 (Snyder) Councilmember Holman moved and Chair Backus seconded to approve the February 27, 2012 minutes as amended with grammatical, spelling and scrivener error corrections. Motion Carried - 2-1 III. ACTION A. Resolution No. 4805 -Consblidated Annual Performance and Evaluation Report (CAPER) (Hurshj Committee to review and move forward Resolution No. 4805 accepting the 2011 Consolidated Annual Performance and Evaluation Report (CAPER). Page 1 of 5 Councilmember Partridge moved and Councilmember Holman seconded to Approve Community Services Manager Michael Hursh distributed a copy of the draft Consolidated Annual Performance and Evaluation Report (CAPER) for the 2011 Program Year. Community Services Manager Hursh stated the Consolidated Annual Performance Evaluation Report is required liy HUD and sirtiply is reporting on the action that Council took to designate funds in the2011 Action Plan, a report saying those funds were expended or in the process ofbeing of expended on the projects that Council has already approved. Manager Hursh commented that work has begun on ail of those activities and described the highiights in the draft document and how the funds were spent.,Manager Hursh stated a City Council pubiic hearing on the CAPER is scheduled for March 19, 2012. Motion Carried Unanimously. 3-0. IV. DISCUSSION ITEMS A. Ordinance No. 6400 (Coleman) Committee to review and discuss draft Ordinance No. 6400, amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No. 6362, Ordinance No: 6370, Ordinance No. 6378 and Ordinance No. 6379 authorizing amendment to the City of Aubum 2011-2012 Budget as set forth in Schedule "A" Financial Planning Manager Martin Chaw presented the proposed budget Amendment No. 7 to the biennial budget. Manager Chaw stated this Ordinance went through the Finance Committee and the Public Works Committee on March 5, 2012, and after this Committee's review will retum to the Finance Committee for final read before it goes to Council. Financial Manager Chaw stated this amendment, if approved, would recognize the spending authority needed to complete commitments in 2011 but not yet completed;the majority of these pertain to the City's capital improvement program. Financial Manager Chaw described the projects that woutd be funded in this budget amendmerrt and operating expenses carried fonroard primarily in the General Fund and both pertain to professional services and equipment purchases. Financial Manager Chaw stated there is a.new fund being created, a Golf Gourse Debt Service Fund, which proposes to move the debt service out of the Golf Course Operating Fund and into its own debt service fund. The Iast amendment is for,the cemetery program which proposes to move$200,000 from the Cumulative Reserv_e Fund to the Cemetery Fund to help add�ess anticipated cash flow rieeiis in 2012. B. Resolution No. 4796 (Carlaw(fhorn) Committee to review Resolution No. 4796 regarding the 2012 Stormwater Management Program. Water�uality Projects Coorclinator Chris Thom presented the City's Stormwater Management Program. Projects Coordinator Thom stated the City was issued a Page 2 of 5 municipal stormwaterpermit by the State Department of Ecology in 2007, a five- year permit which expired in February 2012, and is currently operating under the requirements of Washington Administrative Code which says we will continue under the existing permit until a new one is issued. The plan is to issue two new permifs in August 2012: one is a one-year permit which is a continuation of the existing permif for another year; and the second permit is a five-year permit effective in 2013. One of the requirements of the municipal permit is a Stormwater Management Program which outlines what is proposed for the upcoming year to implement the requirements of the municipal permit. Projects Coordinator Thorn stated that what is being brought forward now is the Stormwater Management Program which is currently in a two-week public commeM period that will culminate at the Council meeting on March 19, 2012, with a public hearing. Once the Stormwater Management Program has been approved, it will be included with Public Works annual report submitted to the Departmerrt of Ecology by March 31. C. Phase II Zoning Code Updates - Group 2 {Wagner) Committee to review policy questions related to the Phase II, Group 2 Zoning Code Update§ inclusive of non-residential zoning districts. Planner Stuart Wagner presented the Committee wfth policy questions for discussion and direction related to the Phase'll;Group 2 Zoning Code Update, inclusive of non-residential zoning districts: 1. Multi-family dwellings in the C3, Heavy Commercial Zone. The Committee discussed various mixed use concepts and designs including consideration for horizontal and verticaf mixed use and possible developer incentives. Member Holman stated he is in favor of mixed use neighborhoods; Vice-Chair Partridge expressed he is comfortable with the way it is right now because the market is determining how the property can be used. Chair Backus stated how much C3 and how much C1 property is available for development currently might help the Committee determine how to move forward. Planning Manager Chamberlain provided a zoning map to assist the Committee in the discussion. The Committee would like to study this and come back for additional discussion. 2. General Retail. ChairBackusstated she liked the idea of a variety of types without trying to provide an exhaustive list and not to second guess or place limitations on the creativity of a developer.Planning Director Snyder added that this approach also allows a greater flexibility of interpretation while still being consistent with the overall intent The Committee had no further questions or comments. 3. Outdoor Storage in the.M2, Heavy Industrial Zone. The Committee discussed whether this rype of use should remain as stand-alone or aliowed if incidental to`a principal use. Vice-Chair Partridge likes the ide.a of a outdoor storage if it is nof the sole use of the land but connected to the primary use or an affiliated site that may not be on site oradjacent tothe primary site. Chair Backus suggested allowing a certain percentage of an active site to be used for storage at a different location. Page 3 of 5 Planning Director Snyderasked, knowing that we have very limited M2 zoned land, if the Committee sees value in the use of that land for storage purposes only without some attendant use. Planning Director Snyder added that from staff's perspective it seems an underutilization of land 6ecause the City is not realizing the true value of thatiand;the market is not seeing fhe opportunity in the land because it is being used for storage of equipment; yehicles, containers, eta Committee wouid like to see a change in the cunent code to allow outdoor storage if connected with a permitted use but not as a stand-alone use. 4. Future Hospital. Chair Backus stated the hospital zone is a topic for consideration for the Counc'il'Retreat. Planning Manager Chamberlain clarified that hospital use is allowed in all our commercial zones (C1, C3 DUC) except neighborhood commercial (CN), but theyare not allowed in M1, M2, or InstitutionaL Staff would Iike to know if the Committee would be interested in expanding the zoning for hospitals and timiting zoning in some other areas. The Committee was in agreement that they would like the Planning Commission to look into this and come backSo the Committee with recommendations. 5. Outdoor Display and Sales. Pianner Wagner described some of the concerns related to outdoor displays and sales: the advertising of products, too much merchandise, and public safety issues. Planner Wagner stated that.the zoning code currenUy does not list outdoor display and sales as a separate use but rather as a development standard. Planner Wagner added that in discussions with retailers, this is something they want. Pianning Director Snyder gave an example of a new business, Coastal Farm and Ranch that approached the city because all their sites elsewhere have permanent, outdoor, year-round storage and display areas (12,000 to 19,000;sq. ft.} which customers expect of them. At Chair Backus' request, staff wili bring back photos of Coastal Farm and Ranch's outdoor displays from their other locations and discuss this topic further. 6. Motor Freight Transportation. Vice-Chair Partridge said he likes the recommendation frorti the motor freight operators; theirrequest for a zoning code amendment appears to be reasonable. Planner Wagner noted that policies in the Comprehensive Plan state that this use is not intended for long-term within the industrial zones. If this type of use remains in the zoning code,then these types of truck terminals may be permitted. The Committee also discussed whether there is a way to permit the existing truck terminals but not permit new ones in the future. Chair Backus asked if this would be considered spot zoning. Planning Director Snyder responded that the zoning code can be written in a way thaYrecognizes a certain condition and if that condition is maintained; it does not go into a non- conforming status as long as the line of continiaity of use is not broken. Planning Director Snyder stated that recognizing these businesses have invested and brought value to the community may be something the Committee wants to consider but then not permit new truckterminals in the future. Page 4 of 5 It was the consensus of the Committee to restrict continued introduction of these uses into the community. Staff will create a foundation for fhe existing operators in the code. The Committee asked that staff also look into how expansions for the existing businesses would be addressed. D. Director's Report (Snyder) In the interest of time, there was not a Director's Report. E. PCDC Status Matrix (Snyder) There were no questions concerning the matrix. V. ADJOURNMENT There being no further6usiness to come before.the Planning and Community Development Committee, Gfiair Norman acljoumed,the meeting at 5:30 p.m. APPROVED THIS� DAY OF !� . 2Q/Z . , , ancy s, Chair -- Support CI � �.���� Page 5 of 5 , . . . ; Date: 03/26/2012 To: ChairNancy Backds From: Vice-Chair'JohnPartridge REi PCDC Ivtarch 8'h Minutes roview of the February 27`�2012 meeting I rieed to put on the record some comments regarding item II Consent Agenda section A Minutes.There are items I dlspnte and would like added to the record. #1 In regards to the re&rence made W the March 8�'2012 minutes approval as amendec!with�*�+�natical soellinp and scrivenar error cbrrections as Vice-Chair,I ; stated tliat the minufes.given to us for the review of ihe 02/28/12 meeting were in � addition ineccurate.incomnlete,and therefore did note accdratelv communicate the ; unique verbqtim;equesE of the mayor as noted on page 11 of 62,in tonighYs packet. ORen we ere reminded on the value of staff time.3ince the maYor viewed.this issue and the docume�ing minutes with th61eVe1 of importance to devota staff time and effort,I j believe that tfiey ueeded to meet a varbatim standard. ln my opinion,they were clearly � not ready.I spcnt a number of hours preparing corrections that wera sent to the mayor. I � have not seen those cotrections es atoday's meeting. #2 Second,I stated that t was toid by city attorney Dan Heid that in his opinion that verbatim minutes are lrighly imgular,not required or advisa6le to attempt foi the puTpose I of committee meeting minutes..Attorney Heid told me he would call director Snyder � about this issue and it was confiaried bY director Snyder at this meeting that he received � that call but not noted.It was fuRher referenced by Chau Backus that when she hsd last + seen verbatim minutes used wc.ie in quasi judicial type proceedings. � #3 'Third and most importantly,the record states that tha motion carried 2=0 giving I the appearance fl�at I was not there or had notlring to say in cegard to the matter.I was I clearly opposed and it should bo noted as a 2-1 vote. At the vote,I decided to not entertain the motion liy Cfisir Backus to approve the minutes as the vice-chair hoping that ', . one of my feUow councilmembers would supPort my concern with the minutes and force ', them to be cornctal before approval.Member Holman did not agree with the level of my concem,made the morion and Chair Backus seconded. I was disappointed by the committee's action not aclasowledging my concerns but even more so not to be recogniud in the minutes. Sincercly. • John Partridge,councilmeaiber .