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HomeMy WebLinkAbout03-26-2012 *. Planning and Community crii�oF_ =��. • Development � ' March 26, 2012;= 5:00 PM wnsH`iNCTON Annex Conference Room 2 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at<5:00 p.m. in Annexation Conference Room 2 located on the second floor of One Main Building, 7 East Main Street, Aubum, Washington. A. Roll Call Chair Nancy Backus, Vice-Chair John Partridge and Member John Holman were present. Also presertt were Mayor Pete Lewis, Planning and Development Director Kevin Snyder; Planning Manager Elizabeth Chamberlain, Economic Development Manager poug Lein, Planner Stuart Wagner, Risk Manager Rob Rosco, City Attomey Dan Heid, Building Official Rick Hopkins, Development Services Manager Jeff Tate, and Planning and Development Secretary Tina Kriss. Members of the public in attendance included: Valley Regional Fire Authority Administrator Eric Robertson, Police Chief Bob Lee, Senior Associate of GIGLO David Cutler; Joanne Martin; Patrick Taylor, GloriaTaylor, and Scot Pondick. B. Announcements 1. Presentations Transit Oriented Communities Workshop Presentation - David Cutler with GGLO will provide his preserrtation on transit oriented comr►iunities that he presented at the 1'ransit Oriented Communities Workshop. Member Holman introduced staff, Committee and David Cutler of GGLO. Senior associate of GGLO David Cutler provided a presentation focusing on , :-. . connecting people to placesin transit communities. Mr. CuUer pointed out how density support§neighborhood services within walking distance and reviewed the vario.us district sizes. Committee will considering reviewing these concepts for areas within the�City. Mayor Lewis asked Mr. Cutier if he could provide his materials to staff and Committee. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA Page 1 of 7 A. Minutes;- March,8,�2012 (Snyder) : Vice-Chair Partridge exp�essed liis concems (outlined in a letter submitted by Vice-Chair Partridge dated,March 26, 2012, include.d below) regarding the consent agenda approval of the February 27, 2012 draft minutes at the March 8th meeting: Date: 03/26/2012 TO: Chair Nancy Backus From: Vice-Chair John Partridge RE: PCDC March 8th Minutes review of the February 27th 2012 meeting I need to put on the record some comments regarding item II Conserrt Agenda section A Minutes. There are items I dispute and would like added to the record. #1 In regards to the referencemade to the March 8th 2012 minutes approval as amended with grammatical, spelling and scrivener error corrections.as Vice- Chair, I stated that the minutes given to us for the reView of the 02/28/12 meeting were in addition inaccurate. incom I°ete•and therefore did note accurately communicatethe unique verbatim request of th@ mayor as noted on page 11 of 62 in tonighYs packet. Often weare reminded on the value of staff time. Since the mayor reviewed this issue and the documenting minutes with the level of importance to devote staff time and effort, I believe that they needed to meet a verbatim standard. In my opinion, they were clearly not ready. I spent a number of hours preparing corrections thatwere sent to the mayor. I have not seen those corrections as a today's meeting.. #2 Second, I stated that I was told by city attomey Dan Heid that in his opinion that verbatim minutes are highly irregular, not reguired or advisable to attempt for the purpose of committee meeting minutes. Attomey Heid told me he would call director Snyder about this issue and it was confirmed by director Snyder at this meeting that he received that cail but not noted. It was further referenced by Chair Backus that when she had last seen verbatim minutes used were in quasiyudicial type proceedings. #3 Third and most importanUy, 4he record states that the motion carried 2-0 giving the appearance that I was not:there or had nothing to say in regard to the matter. I was clearly opposetl and it should be noted as a 2-t vote. At the vote, I decided to not entertain fhe motion by ChairBackus.to approve the minutes as the vice-chair hoping that one of my feliow councilmembers would supportmy concern with the minutes and force them to be corrected before approval. Member Holman did not agree with the level of my concern, made the motion and Chair Backus seconded. I was disappointed by the committee's action not acknowledging my concerns 6ut even more so not to be recognized in the minutes. Page 2 of 7 Sincerely, John Partridge, cauncilmember Vice-Chair Partridge stated he had spent a number of hours preparing corrections that to date have not been addressed and Mayor Lewis:stated he did receive the corrections but was unable to see the attachments/corrections. �ce-Chair Partridge stated that if the items of concem could be addressed, at some level, he would be willing to make the motion to approve the minutes. Chair Backus asked that the'letter be included in the record and that the adjustment be made showing the Consent Agenda approvai of the February 27, 2012 minutes be 2-1. Mayor Lewis stated he had talked with City Attomey Heid as well regarding verbatim minutes and City Attorney Heid did not.say verbatim minutes were highly irregular ar not advisable but not required and the reason I asked that verbatim minutes be done is that fire and police were asked to attend a meeting and I thought this was a reasonable request. Mayor Lewis stated if the opinion was that they were irregular and not required he agrees; Vice-Chair Partridge stated he would accept that adjustmertt. Chair Backus asked that we note for the record the letter Vice-Chair Partridge submitted contains not what specificaliy took place during the consent agenda approval at the March 8, 2012 meeting but addresses his concerns. Vice-Chair Partridge stated he had not seen the amended minutes from the February 27, 2012 meeting and that he would be resending his changes and corrections to Mayor Lewis and Pianning and Development Secretary Tina Kriss. Chair Backus asked that�ce-Chair Partridge also forward those corrections to her. Vice-Chair Partridge moved and Member Hoiman secondedYO approve the March 8, 2012 minutes and incluiie the letter submitted by.Vice-Chair Partridge dated March 26, 2012 striking fhe word hiahiv and advisable referred to in paragraph#2. Motion Carried Unanimously. 3-0 III. DISCUSSION ITEMS A. Resolution No. 4770 (Tate) Review proposed changes to physical addresses recommended by the City of Auburn Addressing Committee and reviewed and approved by City Directors and the VRFA Administrator. Mayor Lewis briefed the Committee, staff, and audience members on the history of City of Aubum address changes. Director Snyder provided a petition referenced but not induded in the pa_cket (dated March, 2041)and introduced Police Chief Bob Lee and Vailey Regional Fire Authority (VRFA) Administrator Page 3 of 7 Eric Robertson. Police Chief Lee provided examples of officers' concerns locating addresses within the 4th PL NE community causing delayed response times. Police Chief Lee emphasized the point that officers do train new recruits on unique addressing situations around the City but if time passes before a call comes in and if something serious takes place having consistent addressing would be very important. Administrator EriaRobertson explained VRFA staff provided information that two out of five calls to the area had been delayed. Administrator Robertson explained that he reviewed the previous concerns of the residence and wanted to point out that 75% ofall calls are not the buming houses but medical calls where someone may be having a heart attack within a home;firemen do not have the benefit of having a visual beacon.to lead them to a residence. Addressing concems have been going on for some time and staff has worked closely with police and fire, with public safety first and foremost in mind, to identify each address of concern. The proposed address changes wiil not make ttie City absolutely pertect but will be the best they can be so 4his will be done once. Gommittee and staff discussed allowing an opt out option or graduated approach for those who do not want a change of address. Staff did not"advise on this approach since it would be difficult to track creating a hardship for police and fire responders which may delay response times. Vice-Chair Partridge asked staff how much risk is based on an address; are there different risk levels? Police Chief Lee stated no, there are not different levels of risk when it comes to addressing. Administrator Robertson explained risk factors change depending on who may be visiting your home: If you haye an elderly visitor or someone walking buy your home the risk factor may go up. Fire and police do not recommend placing a degree of risk on theaddress changes. Committee and staff discussed the draft administrative police.for a public safety address change assistance program. The final draft is being reviewed by the state auditor's office for consensus and approval. Committee received comments from residents in the 4th PL NE community.. Chair Backus stated this will be brougM badc before Committee and is not an action item this evening. � , B. Local Revitalization Fund Additional Project List Modification (SnydedChamberlain) Review staff proposal to modify the Loc.al Revitalization Fund Additional Project List. This list was previously approved by the former powntown Redevelopment Committee. Mayor Lewis, staff, and the Committee discussed a list of projects the Downtown Page 4 of 7 Redeyelopment Committee (_DRC) had considered pertaining to additional Local ReVitaliiation Funds (LRF)._These additional moneys were the result of the bids for South Division Stree4 Promenade coming in under the engineer's estimate which allowed addRional projects within Downtown to be considered. During the planning and design for the City Hall Plaza and South Division Street Promenade projects,.the Council and staff discussed multiple times the desire for an iconic design feature that community members and visitors would associate with Downtown, e.g. "IeYs meet at the.." S_taff has continued to explore opportunities for this iconic feature and recently identified a feature that has been used in other communities that staff believes would be appropriate for powntown Aubum. Staff proposes this iconic design feature repiace the improvements proposed for the North City Hall Plaza through the reallacation of existing LRF funds to this new project (no budget impact) and recommends moving forward with a Request for Proposal (RFP) to obtain information. Committee discussed if approval is needed to move this forward for a RFP and staff stated it is not necessary since no contract would be awarded. The RFP would oniy provide information;the cost wouid only be for advertising. Member Holman stated he is'in strong support and believes,along with economic development, establishing a branding identity is important Having a shelter from the rain and a meeting place is an additional benefit. Vice-Chair Partridge is concerned about installing something without the ability to see what the future downtown improvements will look like and stated he is not comfortable supporting redirecting funds alloca#ed for the North City Hall Plaza improvements without going ihrough City Council. Committee and staff discussed any safety concems the Downtown Redevelopment Committee may have had concerning the North City Hall Plaza. Staff stated there were no safery issues that caused the Downtown Redevelopment Comm'ittee to determine the North Flaza was a priority project last year. Gommittee and staff discussed not needing to have a motion to go fonvard with an RFP since it is for information gathering only and the associated costs are far advertising. If a contract needs to be awarded it would k go befare City Council. Vice-Chair ParVidge stated he is not personally excited about a tent, permanent in nature, and would like to see more choices. Vice-Chair Partridge also stated he is not comfortable voting in favor of the RFP and believes the North City Hall Improvements should, still be the focus since there is not enough evidence that the funds should be shifted and would like to see other things that have been discussed to accomplish this goal. He expressed a "no"vote and would like more time to consider options. Mayor Lewis stated he thought it would be good to bring before this Committee Page 5 of 7 based on previous work that was doneby the Downtown Redevelopment Committee butno approval is needed. Member Holman would like to move to see what some of these tents look like and Chair Backus concurred sfating she would like to see what can be brought forward. , Vice-Chair Partridge and Member Holman asked forinformation from the Downtown Redevelopment Committee to assist in laying a foundation from the previous work completed: C. Phase II Zoning Code Update - Group 2 (Wagner) Committee to discuss land use policies related to the Phase II, Group 2 Zoning Code Update. ' At the March 8, 2012 Planning and Community Development meeting, planning staff held a coilaborative work session with Committee members on a series of policy questions related to the Phase 2, Group2 of 4he code update project. Staff discussed the following follow up items: 1. Committee and staff discussed muiti-family development in a C3, Heavy Commercial Zoning District and reviewed potential changes as shown in the exhibit drawing provided by staff. Committee supports the proposed changes. 2. Committee and staff discussed the outdoor displays and sale (by retail operators). Committee and staff discussed the locations of these operators and determined they like the aesthetics of the black fencing but desire to see equipment storage limi#ed to fence height. 3. Outdoor storage as stand alone use in the M-2 zone. Committee confirmed they are not supportive of this use after review of a map provided by staff. D. Proposed Amendments to Section 18.56.025 - Real Estate Signs of the Aubum City Code (Z�Al2-0001) (Wagner) Committee to review Planning Commission's recommendation to the Ciry CounciL Planner Wagner discussed the one (1) year inferim zoning controls pertaining to the allowance, dimensions, and location of real estate signs passed by Auburn City Council on April 18, 2011. Planning Commission held a duly noticed public hearing March 6, 2012 recommending the extension of the one year extension with the changesspecified in the proposed Ordinance. Committee and staff discussed the number of'signs that appear in the Lakeland Hills area and Vice-Chair Partridge asked if it wasa possibility to compromise and reduce the number of signs. Director Snyder stated if there is a substantial change in the proposal this wouid needto go back before Planning Commission delaying the process and the one-yearinterim zoning regulations expire April 21, 2012. Page 6 of 7 Director Snyder also explained that ali sign permits go through an application process with an administrative;approval if the regulations change then the existing signs approval may have to be modified. • Member Hoiman was supportive of allowing the extension and believes it would corrtinue to,encourage�real'estafe gron!th�on;new homes. Chair Backus stated she is supportive of the one-year extension. ' Committee took action on this,item. Vice-Chair Partridge moved and Member Holmari seconded to rriove Proposed Amendments to Section 18.56.025 - Real _ Estate Signs of the Aubum City Code (ZOAl2-0001) to full City Council for review and approvaL MOTION CARRIED UNANIMOUSLY 3-0. E. Director's Report (Snyder) Director Snyder informed Committee the Aubum Environmentaf Park grand opening will be held April 5, 2012 at 2:30 p.m. F. PCDC Status Matrix (Snyder) Staff discussed some of the upcoming timelines. IV. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:49 p.m. T !��!,p�i'c.�O- APPROVED this � � day of��—, 2012. �� . ancy Qkus Chair Tina Kriss PI nning and Development Secretary Page T of 7 . . • � i Date: 03R6/2012 � To: Chair Nancy Backus From: Vice-Chair John Partridge RE: PCDC March 8'�Minutes roview of the Febivary 27'�2012 meeting . I need to put on the record some comments regara'wg item II Consent Agenda secfion A Minutes.There are items I dispute and would like added to the record. #I In regards W the reference made to the March 816 2012 minutes approval as amended with gra_n+m�c�cal sgglling ar�scrivener error corrections.av Vice-Chair:I stated that the minutes given to us for the review of the:02/28/12 mceting were in addition inaccurate.i�omoleta and therefore did note accurately communicate the ; unique ver6atim request of the mayor as noted oa�ge l l of 62 in tonighYs packet. Often we are reminded on the value of staff time. Sinoe the mayar viewed this issue and the documenting minutes with the level of importance to devofe staff Gme and affort,I ; believe that they needed to meet a verbatim standard.In my opinion,they were clesrly �� not ready.I spent a number of liours preparing correcdons that were sent to the mayor. I �, have not seen those corrections as a today's meering. I #2 Second,I stated that I was told by city attomey Dan Heid that in his op¢uon thai verbatim minutes are higlily irregular,not required or silviseble to attempt for the purpose ; of committee meeting minutes.Attomey Heid told me he wouid cal] director Snyder i about this issue and it was confirmed by director Snyder at ihis meeting that he received ; that call but not noted.It was further referenced by Chair Backu§that when she had last seen verbatim minutes used were in quasi judicial type proceedings. ! #3 Third aad most importanUy,the record states ttiat the motion carried 2=0 giving the appearance that I was not there or had nothing to say in regard to the matter.I was ctearly opposed and it should be noted as s 2- 1 vote.At the vote,I decided to not entertain the motion by Chair Backus to approve the minute.s as the vice�chair hoping that one of aiy fellow councilmembeis would support my concam with the minutes and force � them to be comcted before approval.Member Holmen did not agrce with the level of my I concem,made the motion and Ghair Backus seconded.I was disappointed by the committee's action not acknowtedging my concerns but even more so not to be recognized in the minutes. Sincercly, . 7ohn Partridge,councilmember .