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HomeMy WebLinkAbout04-16-2012 Public Works Agenda Packet Public Works Committee April 16, 2012 - 3:30 PM Annex Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Public Works Project No. CP1121* (Wickstrom) Approve Change Order No. 2 in the Amount of $75,000 to Contract No. 11-25 for Work on Project No. CP1121, 2011 Local Street Pavement Preservation - Phase 2 C. Public Works Project No. CP1211* (Truong) Permission to Initiate Project No. CP1211, Downtown Sculpture Garden III.DISCUSSION ITEMS A. Horsley Leak Adjustment Appeal* (Coleman) B. February 2012 Financial Report* (Coleman) C. Ordinance No. 6407* (S. Wagner) An Ordinance of the City Council, of the City of Auburn, Washington, Amending Chapter 18.40 - Public Use District of the Auburn City Code By Amending Section 18.04.020, Definitions, and Adding a New Section 18.04.105, All Relating to Public Animal Shelters D. Resolution No. 4808* (Bailey) A Resolution of the City Council of the City of Auburn, Washington, Declaring Certain Items of Property as Surplus and Authorizing their Disposal E. West Main Street Sidewalk Repair Estimate (Wickstrom) F. Mill Creek Basin Flow Control Exemption* (Carlaw) G. Grant Status Update (Hankins) H. Capital Project Status Report* (Gaub) I. Activities Matrix* (Dowdy) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: April 10, 2012 Department: Public Works Attachments: April 2, 2012 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the April 2, 2012 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:April 16, 2012 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Public Works Committee April 2, 2012 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete Lewis, Council Member Largo Wales, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Engineering Aide Amber Mund, Finance Director Shelley Coleman, Financial Planning Manager Martin Chaw, Planner Stuart Wagner, Planning Manager Elizabeth Chamberlain, Public Works Secretary Jennifer Rigsby, Lisa Harmon from Girl Dogs Inc., and citizen Scot Pondelick. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the Public Works Committee Meeting minutes for March 19, 2012, as amended. Vice-Chair Peloza requested that the minutes be amended, on page 5 of 10, to include the statement, “Mayor Lewis requested additional information from Vice-Chair Peloza relating to V.A. replacement of ramps for veterans.” Chairman Wagner pointed out that “Veterans’ Association” should be corrected to read “Veterans’ Administration.” Motion Carried Unanimously. 3-0. Page 1 of 8 CA.A B. Right-of-Way Use Permit No. 12-10 (Mund) Councilmember Peloza moved and Councilmember Osborne seconded to approve Right-of-Way Use Permit No. 12-10 for the Parks, Arts and Recreation Department Clean Sweep 2012. Engineering Aide Mund explained that the Parks, Arts and Recreation Department have applied for their annual Right-of-Way Use Permit for Operation Clean Sweep to close Main Street from A Street NW/SW to Auburn Way. Engineering Aide Mund stated that the intersection at E Main Street and A Street SE/Auburn Avenue will be closed until the conclusion of the sweep, as it has been in years past, in response to a question asked by Chairman Wagner. Member Osborne asked if the promenade and plaza area can be used for the event instead of closing N Division Street from W Main Street to 1st Street NE. Assistant Director/City Engineer Selle said that in the future the promenade will be able to be utilized more but because construction is not completed, it will not be used this year. Motion Carried Unanimously. 3-0. C. Right-of-Way Use Permit No. 12-11 (Mund) Councilmember Peloza moved and Councilmember Osborne seconded to approve Right-of-Way Use Permit No. 12-11 for Girl Dog Inc. Hotdog Stand. Vice-Chair Peloza asked if the owner was going to be operating year- round. Mayor Lewis answered that was the goal that the owner is working toward. Engineering Aide Mund introduced Lisa Harman, owner of Girl Dogs Inc. Ms. Harmon confirmed that she is working toward being open year-round. Vice-Chair Peloza asked if last year was fruitful for the business. Ms. Harmon answered that the year was successful and Engineering Aide Mund distributed a report about the business, prepared by Ms. Harmon, to the Committee. Ms. Harmon stated that she did participate in the Auburn International Farmers Market last year and will participate in each market day this year, in response to questions asked by the Committee. Ms. Harmon responded to questions asked by Member Osborne regarding her original permit application. Page 2 of 8 CA.A Chairman Wagner asked if the business was at the City’s 4th of July event. Ms. Harmon answered that she was not at the event. Motion Carried Unanimously. 3-0. III. DISCUSSION ITEMS A. Ordinance No. 6406 Proposed Amendments to Section 18.56.025 - Real Estate Signs (S. Wagner) Planner Wagner provided a background summary for Ordinance No. 6406 which proposes amendments to Section 18.56.025 of the Auburn City Code which pertains to real estate signs. Planner Wagner stated that the Planning Department staff held workshops with the Planning Commission and on March 6, 2012, there was Public Hearing. It was staffs’ recommendation to continue the interim sign controls that Council approved in 2011 via Ordinance 6360 and the Planning Commission concurred. The interim sign controls will be effective through April 21, 2013, upon introduction and approval of Ordinance No. 6406. Mayor Lewis spoke about the real estate signs that have been posted in the Lakeland Hills area over the years, in response to a question asked by Chairman Wagner regarding whether or not the Planning Commission discussed how to possibly control the content of real estate signs to ensure the signs’ legitimacy. Mayor Lewis stated that since the primary development areas that would be affected by the continuation of the sign controls are the very north and south ends of the City, he did not see a problem with the extension given the history of sign placement in developing areas. The Committee and staff discussed the difference between informational real estate signs and other types of signs. Planning Manager Chamberlain stated that the Planning and Community Development Committee agreed to extend the sign controls without making changes to avoid having to regulate the existing signs that were allowed by the original code change. Chairman Wagner and Mayor Lewis discussed the functionality of the signs. Planner Wagner responded to questions asked by Vice-Chair Peloza regarding sign code compliance. Vice-Chair Peloza spoke about the economic benefit of allowing the extension of the sign controls and spoke in favor of extending them for an additional year. Chairman Wagner spoke about methods of responding to mass Page 3 of 8 CA.A communications regarding particular signs, such as the Lakeland Hills residents’ concerns about the real estate signs, and preparing responses. Member Osborne asked what party is advocating for the extension of the sign controls. Mayor Lewis answered that primary advocates are the large developers. Planner Wagner stated that the signs do steer traffic to the developments, in response to questions asked by Member Osborne. Planner Wagner outlined the sign permit application process in response to a question asked by Member Osborne. Chairman Wagner commented on flashing changing message signs that may be violating City Code and asked if the Planning and Community Development Committee (PCDC) is planning to review the section of the code addressing message signs. Planner Wagers answered that PCDC does not currently have plans to review the code. Staff will examine some existing signs that may be in violation of the current code. B. Utility Rate Study Update Alternative Scenario (Coleman) Finance Director Coleman presented the Committee with an alternative to the increase in utility rates previously brought to the Committee for review. The alternative scenario includes increasing the water and storm utility rates more than previously suggested in order to carry the debt service for the sewer utility in order to reduce the proposed increase to sewer for 2012. Finance Director Coleman stated that the alternative scenario proposes a 11.5% rate increase for all utilities in 2012, compared to the original proposal of an 8% increase for the water utility, 2.5% storm utility increase, and a 33% sewer utility increase. Also included is a proposed future annual (2013-2017) 2.5% increase in the water utility, 1.5% increase in the storm utility, and 5% in the sewer utility. The $1.2M interfund loan from the water and storm utilities to the sewer utility would have a 3 year repayment plan. Vice-Chair Peloza asked if the 11.5% increase would cover the City’s utility costs. Finance Director Coleman answered for water and storm the increase would cover the costs and for sewer the increase may or may not cover the costs and the sewer utility may need to borrow funds from the other two utilities. Finance Director Coleman explained why the recommended increase for the sewer utility is higher than the other two utilities, in the original proposal, at the request of Vice-Chair Peloza. Vice-Chair Peloza asked at what time staff realized that the cost of the Page 4 of 8 CA.A sewer utility was disproportionate to the costs of the water and storm utilities. Finance Director Coleman answered in 2011. The Committee reviewed the graph demonstrating the Sewer Utility Revenue Requirements 2012-2017. The Committee and staff reviewed the Combined Debt Service Coverage Before and After Rate Adjustments graph. Finance Planning Manager Chaw answered questions asked by Chairman Wagner regarding the debt service coverage requirements. The Committee and staff discussed the need to provide more debt service coverage than the amount required, which is 1.25. Chairman Wagner pointed out that in comparison to nearby jurisdictions; the City’s rates are lower. Mayor Lewis suggested providing the comparison to utility customers. Chairman Wagner agreed. Chairman Wagner spoke about the possibility of customers not noticing the rate increase for all the utilities, but instead focusing on just the water utility increase. Member Osborne commented that not all utility customer are the same and pointed out that there are many customer who are not on sewer and are on City water. Member Osborne explained that in the alternative scenario the water utility rates will be increased to cover the sewer utility, a utility which not all water customers use. Member Osborne stated that this was one of the reasons he supports the original plan over the alternative one. Member Osborne spoke about how the alternative scenario will also affect the different categories of water utility customers. The Committee and staff discussed the number of water only customers, 15,000, versus those who are sewer customers, 13,000. Member Osborne spoke in favor of the original plan and against borrowing funds from the water and storm utilities to cover the sewer utility, especially since the predications regarding the future strength of the sewer utility are not certain. Member Osborne and the Committee compared the original plan increases to the ones outlined in the alternative scenario. Finance Director Coleman explained that there are two fundamental differences between the original plan and the alternative, following a request from Vice-Chair Peloza. Vice-Chair Peloza spoke in favor of the original plan that was recommended Page 5 of 8 CA.A by staff and presented to the Committee at past meetings. Finance Director Coleman answered questions asked by Member Osborne regarding bond issuance and debt service. The Committee, Mayor Lewis, and Finance Director Coleman discussed how to include the inter-jurisdictional utility billing comparison with customers’ utility bills. After discussing the alternative scenario and comparing it to staff’s original recommendations the Committee supported moving forward with the original recommendations for utility rate increases. Chairman Wagner told Finance Director Coleman that he and Member Osborne have been preparing their comments on the Cost of Service study spreadsheet and will be submitting it to her. Chairman Wagner stated that he would like the Cost of Service study be complete by the end of the year so adjustment can be made the utility rates, if the study justifies changes. C. Capital Project Status Report (Gaub) Item No. 4 – CP1005 – South Division Street Promenade: Vice-Chair Peloza commented that he is pleased the project is under budget. Assistant City Engineer Gaub stated that the only reason the project is moving more slowly is because of the weather conditions, in response to a question asked by Member Osborne. Assistant City Engineer Gaub explained that in order to put the pavers down, a higher temperature level and low humidity level is required. Vice-Chair Peloza asked if the pavers will be completed by the ribbon cutting ceremony on April 12, 2012. Assistant City Engineer Gaub answered that they will not; however, the Contractor is attempting to complete as much as the weather will allow by the ceremony. Item No. 11 – CP1116 – Downtown Pedestrian Light Replacement: Vice- Chair Peloza asked if the project is on schedule. Assistant City Engineer Gaub answered that it is, work is going to begin the week of April 16th. Assistant City Engineer Gaub stated that the project competition date may be extended into May, and that depends on how many lights can be completed each day but the work should proceed quickly. Item No. 12 – C201A – M Street SE Underpass: Member Osborne asked if there had been a stop work order issued on the project. Assistant City Engineer Gaub confirmed that there was not a stop work order issued. Gaub explained that there is work that needs to be done by the contractor prior to them being able to disturb the ground in order for them to Page 6 of 8 CA.A be in compliance with state permits that are required for the project. Item No. 15 CP0909 – Academy Booster Pump Station: Member Osborne asked about the change in completion date. Assistant City Engineer Gaub answered that there are delays due to complications in obtaining an easement which requires additional design work and this will push out the bid date and in turn delay the completion date. Item No. 21 – CP1206 – 2012 Pavement Patching, Chip Seal, and Overlay Project: Assistant City Engineer Gaub explained that the $200,000 SOS funds are part of the 2012 budget, in response to a question asked by Member Osborne. The contract for CP1206 combines the overlays and patching for the SOS project with the patching work planned on the arterial roads in order to get a better, more competitive bids. Item No. 27 – CP1024 – AWS and M Street SE Intersection Improvements: Assistant City Engineer Gaub stated that the project has partial funding and staff is currently working on preliminary design for the improvements and putting together some cost estimates which is anticipated to be completed this year, in response to a question asked by Chairman Wagner. Construction of the improvements is dependant of funding and will not likely occur this year. Item No. 30 – C512A – Well 4 Improvements: Gaub responded that the project is currently on hold and will update the project information accordingly in response to a question from Member Osborne. Item No. 33 – CP1121 – 2011 Local Street Pavement Preservation – Phase 2: Vice-Chair Peloza asked when work on H Street will begin. Mayor Lewis answered that work will begin this construction season. Assistant City Engineer Gaub stated that the contractor is working at two locations at a time. Currently work is being done on 3rd Street SW and 2nd Street NE and when those locations are complete the contractor will move on to the next two locations. Item D – CP1006 – Fenster Levee Project: Assistant City Engineer Gaub stated that the current estimate for the project is $1.2M and there is current grant funding and other City funding sources that total $639,100.00. Assistant City Engineer Gaub stated there is an additional $300,000.00 from WIRA 9 but that still needs KCD approval. Item B – CP1115 – City Hall NW Plaza Improvements: Member Osborne asked what improvements need to be made to the ADA ramp. Assistant City Engineer Gaub stated that the current grade of the ramp, without landings, does not meet current ADA standards. Similar upgrades were made to the south side of City Hall last year. Page 7 of 8 CA.A D. Activities Matrix (Dowdy) Item E – Potential ROW Purchase on NE corner of 104th & 8th NE Intersection: Chairman Wagner asked that the item be removed from the matrix since there is no reason to purchase the property. Assistant City Engineer Gaub explained why staff determined there is no need to purchase the ROW near the intersection, following questions asked by Member Osborne. Item F – Cascade Water Alliance and/or Tacoma Public Utilities Water Purchase Agreement: Assistant Director/City Engineer Selle said the agreement is totally separate from the Cost of Service Study, in response to a question asked by Chairman Wagner. Assistant Director/City Engineer Selle said the item would be brought back to the Committee for discussion in either April or May. Item A – Harvey Rd Sidewalk Repair: Assistant Director/City Engineer Selle suggested removing Item A. The trees have been removed and temporary sidewalk installed. The permanent sidewalk will be put in as part of the 2012 Sidewalk Replacement Program, which is tracked on the Capital Project Status Report. The Committee agreed. E. Additional Discussion Chairman Wagner asked who received the Notice of Road Closure which was distributed to the Committee on Friday. Assistant City Engineer Gaub answered the residents and businesses in the general area of the project received the notice and similar information is published on the City’s website. The notice also went out to the school district, fire, police, the press, and other public agencies. The Committee and staff discussed the possibility of publishing the notice and map in the Auburn Reporter. IV. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:44 p.m. Approved this 16th day of April, 2012. Page 8 of 8 CA.A AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1121 Date: April 10, 2012 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend the City Council approve Change Order No. 2 in the amount of $75,000 to Contract No. 11-25 for work on Project No. CP1121, 2011 Local Street Pavement Preservation Phase 2. Background Summary: The 2011 Local Street Pavement Reconstruction Project - Phase 2 is the second and final phase of the 2011 Save Our Street (SOS) program. This project is reconstructing 0.5 miles of local streets and overlaying 0.1 miles of local streets as shown on the attached map. This street work is funded by the 103 (Local Street) Fund. This project is also replacing undersized water mains; upgrading storm drainage lines; and replacing a damaged sanitary sewer line as shown on the attached map. This utility work is funded by the respective utilities. Change Order No. 2 includes the following items of work: 1.Replacement of the existing 6-inch waterline on 6th Pl NE with a new 8-inch waterline. The existing waterline is undersized, over 40 years old, and made of cast iron material that is susceptible to breaking during the construction of the other improvements already planned for the street. 2.The installation of geotextile fabric and a layer of larger aggregates on 3rd St SW to help stabilize the poor soil conditions found to exist under the existing pavement. A project budget contingency of $217,539 remains in the 103 (Local Street Pavement Preservation) Fund. A project budget contingency of $18,232 remains in the 430 (Water) Fund. A project budget contingency of $31,787 remains in the 431 (Sewer) Fund. A project budget contingency of $174,128 remains in the 432 (Storm) Fund. Reviewed by Council Committees: AUBURN * MORE THAN YOU IMAGINEDCA.B Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:April 16, 2012 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Project No: CP1121 Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: _December 6, 2010_______ Permission to Advertise Solicitation Date: _December 2, 2011_____ Contract Award Award Date: __Janurary 3, 2012________ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 2013 Total 103 Fund - Local Street Pavement Preservation 1,021,0001,021,000 430 Fund - Water (Funds budgeted for CP1121)266,900266,900 430 Fund - Water (A portion of the 2012 Street Utility Improvements budget)75,00075,000 431 Fund - Sewer (A portion of the 2012 Street Utility Improvements budget)115,000115,000 431 Fund - Sewer (A portion of the CP0921 - Biannual Sewer Repair/Replacement project budget. Used for the F and 4th St SE sewer replacement work) 65,00765,007 432 Fund - Storm (Funds budgeted for CP1121)425,400425,400 Total 001,968,3071,968,307 ActivityPrior Years20112012 2013 Total Design Engineer - City Costs*- - Construction Contract Bid 1,301,474 1,301,474 Change Order No. 1 (to replace damaged sewer pipe in the F and 4th St SE intersection) 65,007 65,007 Change Order No. 2 (to replace the waterline on 6th Pl NE and install geotextile fabric and a layer of larger aggregates on 3rd St SW) 75,000 75,000 Authorized Contingency 65,140 65,140 Construction Engineering - City Costs*20,000 20,000 Total 001,526,62101,526,621 *City staff costs for street design and construction are not charged against the project budget and are not shown here. Prior Years 20112012 2013 Total **103 Funds Budgeted ( )00(1,021,000)0(1,021,000) 103 Funds Needed 00803,461803,461 *103 Fund Project Contingency ( )00(217,539)0(217,539) 103 Funds Required 00000 Prior Years 20112012 2013 Total **430 Funds Budgeted ( )00(341,900)0(341,900) 430 Funds Needed 00323,668323,668 **430 Fund Project Contingency ( )00(18,232)0(18,232) 430 Funds Required 0 0 0 0 0 Prior Years 20112012 2013 Total **431 Funds Budgeted ( )00(180,007)0(180,007) 431 Funds Needed 00148,220148,220 **431 Fund Project Contingency ( )00(31,787)0(31,787) 431 Funds Required 0 0 0 0 0 Prior Years 20092010 Future Years Total **432 Funds Budgeted ( )00(425,400)0(425,400) 432 Funds Needed 00251,273251,273 **432 Fund Project Contingency ( )00(174,128)0(174,128) 432 Funds Required 0 0 0 0 0 ** ( # ) in the Budget Status Sections indicates money the City has available. 432 Storm Budget Status BUDGET STATUS SHEET 2011 Local Street Pavement Reconstruction - Phase 2 Date: April 9, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. 431 Sewer Budget Status 103 Local Street Budget Status Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) 430 Water Budget Status Page 1 of 1 CA.B CA.B AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1211 Date: April 10, 2012 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee grant permission to initiate Project No. CP1211, Downtown Sculpture Garden. Background Summary: This project will include the design and construction of up to ten permanent foundations (as budget permits) that will accommodate the installation of art sculptures throughout the Downtown area that will change annually. This portion of the project only focuses on the construction of the foundations. The artwork portion of the project is being administered by the Parks and Recreation Department through the Planning and Community Development Committee. See the attached vicinity map showing the proposed locations. A budget adjustment of $7,000 from the 330 Local Revitalization Funds may be required this year to fund the project. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Truong Meeting Date:April 16, 2012 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Project No: CP1211 Project Title: Project Manager: Kim Truong Project Initiation Initiation Date: _________ Permision to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 2013 Total 330 Local Revitalization Funds 50,000 50,000 001 Parks Professional Services 10,000 10,000 Total 0060,000060,000 Activity Prior Years 20112012 2013 Total Design Engineering - City Costs 012,000 12,000 Design Engineering - Consultant Costs 010,500 10,500 Construction Estimate 030,000 30,000 Project Contingency (15%)04,500 4,500 Construction Engineering - City Costs 010,000 10,000 Total 0067,000067,000 Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) BUDGET STATUS SHEET Downtown Sculpture Garden Date: April 10, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Prior Years 20112012 2013 Total *330 Funds Budgeted ( )00(50,000)0 (50,000) 330 Funds Needed 0057,0000 57,000 *330 Fund Project Contingency ( )00000 330 Funds Required 007,00007,000 Prior Years 20112012 2013 Total *001 Funds Budgeted ( )00(10,000)0 (10,000) 001 Funds Needed 0010,0000 10,000 *001 Fund Project Contingency ( )00000 001 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City has available. 001 General Fund Budget Status 330 Local Revitalization Funds Budget Status H:\PW COMMITTEE\Agenda Bills and Attachments\04-16-12\CP1211\Budget Status Sheet CP1211 PWC Initiation April 16.xlsx 1 of 1 CA.C CA.C AGENDA BILL APPROVAL FORM Agenda Subject: Horsley Leak Adjustment Appeal Date: April 3, 2012 Department: Finance Attachments: Horsley Letter and Leak Adjustment Policy Budget Impact: $0 Administrative Recommendation: City Council approve an additional water utility adjustment to account number 28039, for Bob and Gloria Horsley, in the amount of $940.98. Background Summary: The owner discovered a water leak on 2/22/12. Per the customer, the leak was repaired over the course of three days. The utility account was billed $2,418.22, for water service and consumption of 795 units, due to a leak in the service line. The owner submitted a request for leak adjustment on February 27, 2012. The total calculated adjustment was $2,381.95; however, the leak adjustment policy limits the credit to $500.00 for water only adjustments. The account was credited for $500.00 on March 14, 2012. The owner submitted a leak adjustment appeal on March 23, 2012. Per the policy, the customer may be considered for an additional leak adjustment up to 50% of the remaining water portion over $500.00, which would be an additional adjustment to the account of $940.98. Reviewed by Council Committees: Finance, Public Works Councilmember:Staff:Coleman Meeting Date:April 16, 2012 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A DI.A DI.A DI.A DI.A DI.A DI.A DI.A DI.A DI.A DI.A DI.A DI.A AGENDA BILL APPROVAL FORM Agenda Subject: February 2012 Financial Report Date: April 10, 2012 Department: Finance Attachments: February Financial Report Budget Impact: $0 Administrative Recommendation: Background Summary: The purpose of the monthly financial reports is to summarize for the City Council the general state of city- wide financial affairs and to highlight significant items or trends that the City Council should be aware of. The following provides a high level summary of the City's financial performance. Further detail can be found within the attached financial report. The February status report is based on financial data available as of March 28, 2012. Sales tax information represents business activity that occurred in December 2011. General Fund: The general fund is the City's largest fund and is used to account for the majority of City resources and services except those required by statute or to be accounted for in another fund. At the end of February, General Fund revenue collections totaled $7.0 million and compare to budget-to- date of $7.2 million. Intergovernmental revenues are below budget due to the timing of payments from the Muckleshoot Indian Tribe and lower revenue collections from the red light photo-enforcement program. General tax revenues, the largest category of revenue within the General Fund, totaled $5.5 million and is on target with budget. The City's sales tax totaled $2.5 million and is on target with budget and is running about 4.8% below same period 2011 due primarily to a one-time adjustment by the State of Washington. Accounting for this one-time adjustment, 2012 sales taxes are running about 1.5% below 2011 levels. Property tax collections totaled $164,000 and is comparable to collections for the same period 2011. Approximately 50% of property taxes will be collected in April, coinciding with the first half King County due date for property tax payments. General Fund expenses totaled $7.4 million and compare to budget of $8.2 million. Departmental expenditures are within expectations. SCORE jail expenses are below budget due to the timing of invoices. A potential issue facing SCORE in 2012 and 2013 may be the financial implications of lower than AUBURN * MORE THAN YOU IMAGINEDDI.B expected non-member contracted beds. The SCORE 2012 budget contemplated $3.7 million in contract bed revenue from non member cities, 75 daily beds. Currently, contract bed revenue is running 10% of projection, 7.5 beds daily. The Administration board is working with SCORE on how best to market the beds to potential users. The financial implications of the lower than expected non member contracted beds will potentially impact Auburn. The 2012 budget for Score is $4.7 million, which is based on 2007 ADP of 100 at $112.50 per day plus an additional $600,000 added in the 2012 mid-term correction in anticipation of lower than expected contract beds and the likelihood of an additional Maintenance and Operation charge from SCORE. Enterprise Funds: The City's eight enterprise funds account for operations with revenues primarily provided from user fees, charges or contracts for services. At the end of February, the Water fund ended at break even. The Sewer fund ended this period with a $250,000 operating loss. Stormwater revenues are on target and are sufficient to meet expenses. A rate study update has been completed by City staff for all three utilities the results of which are currently being reviewed by Council. The Golf Course ended February with an operating loss of $190,000 and compare to an operating loss of $183,000 for the same period last year. Financial performance for the Auburn Golf Course is expected to improve with improvement in weather during the spring and summer. Cemetery revenues at the end of February totaled $132,000 and were slightly below expenses of $152,000. A transfer of $200,000 from the Cumulative Reserve Fund to the Cemetery Fund was approved by Council as part of budget amendment #7 to support anticipated cash flow needs in 2012. Internal Service Funds: Internal Service Funds provide services to other City departments and include functions such as Insurance, Facilities, Information Services, and Equipment Rental. At the end of the year, revenue from charges assessed to internal client departments was sufficient to meet expenses. Investment Portfolio: The City's total cash and investments at the end of February was $98.2 million and was comparable to January 2012. Reviewed by Council Committees: Finance, Public Works Councilmember:Staff:Coleman Meeting Date:April 16, 2012 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Monthly Financial Report February 2012 (1) Total Sales Tax revenue includes $334,302 in Streamlined Sales Tax mitigation payments and $9,467 in Pierce County Park Sales Tax. Streamlined Sales tax payments are expected to total $2 million for the year. G e n e r a l F u n d 2 011 S u m mar y o f S o u r c es an d U s es A n n u al Bu d g e t Y T D B u dg et Y T D A c t u al Y T D A c t u al Am o u n t P er c e n t ag e O P E R A T I N G R E VE N U E S Property Tax 12,562,565 177,700 163,591 198,113 (14,109) -7.9% Sales Tax (1)14,295,000 2,463,800 2,495,324 2,622,375 31,524 1.3% Sales Tax - Annexation Credit1,383,730 243,430 258,121 259,369 14,691 6.0% Criminal Justice Sales Tax1,212,900 215,200 247,881 233,300 32,681 15.2% Brokered Natural Gas Tax260,000 57,700 75,623 69,748 17,923 31.1% City Utilities Tax 2,620,200 410,200 418,759 388,246 8,559 2.1% Admissions Tax 360,000 65,800 55,895 60,369 (9,905) -15.1% Electric Tax 3,275,000 826,000 812,586 789,549 (13,414) -1.6% Natural Gas Tax 1,295,820 321,500 295,289 268,472 (26,211) -8.2% Cable TV Franchise Fee 703,600 177,200 202,201 204,994 25,001 14.1% Cable TV Franchise Fee - Capital75,000 18,300 15,824 15,993 (2,476) -13.5% Telephone Tax 2,012,400 352,100 359,943 375,567 7,843 2.2% Garbage Tax (external)150,000 27,600 12,381 31,697 (15,219) -55.1% Leasehold Excise Tax 50,000 12,600 2,401 12,346 (10,199) N/A Gambling Excise Tax 331,500 110,900 65,768 58,900 (45,132) -40.7% T a x e s s u b -t o t al 4 0 ,5 87 ,7 1 5 5,48 0,03 0 5,48 1 ,5 8 7 5 ,5 8 9 ,0 39 1 ,5 5 7 0.0% Business License Fees 200,000 38,300 89,783 74,289 51,483 134.4% Building Permits 700,000 101,100 155,934 132,791 54,834 54.2% Other Licenses & Permits229,000 26,800 42,633 35,807 15,833 59.1% Intergovernmental (Grants, etc)3,756,285 730,200 474,753 726,559 (255,447) -35.0% Charges for Services: General Government Services64,600 11,500 18,863 13,019 7,363 64.0% Public Safety 223,500 39,100 39,657 42,781 557 1.4% Development Services Fees627,000 80,000 148,307 60,195 68,307 85.4% Culture and Recreation920,000 124,100 114,137 100,548 (9,963) -8.0% Fines and Forfeits 2,208,500 416,700 277,784 360,998 (138,916) -33.3% F ees /C h ar g e s /F i n es s u b -t o t a l 8 ,9 28 ,8 8 5 1,56 7 ,8 0 0 1 ,3 6 1 ,8 5 1 1,5 4 6 ,9 86 (2 05 ,9 49 ) -1 3.1% Interests and Other Earnings115,000 18,100 10,582 12,222 (7,518) -41.5% Rents, Leases and Concessions311,000 67,300 43,995 103,952 (23,305) -34.6% Contributions and Donations20,500 1,700 4,838 3,462 3,138 184.6% Other Miscellaneous 46,200 5,300 11,677 9,283 6,377 120.3% Transfers In 17,000 17,000 17,000 32,439 - 0.0% Insurance Recoveries- Capital & Operating25,000 4,577 10,447 27,003 5,870 128.2% O t h er R e v e n u e s s u b -t o t al 5 34 ,7 00 1 13 ,9 7 7 9 8 ,5 3 9 18 8 ,3 6 0 (1 5 ,4 38 ) -1 3.5 % T o t al O p e r a t i n g R e v e n u e s 5 0 ,0 51,3 00 7 ,1 6 1 ,8 0 7 6,94 1 ,9 7 8 7 ,3 2 4 ,3 85 (2 1 9 ,8 29 ) -3 .1% O p e r a t i n g E x p e n d i t u r es Council & Mayor 869,890 135,890 128,604 120,357 7,286 5.4% Municipal Court & Probation3,399,260 485,400 462,130 442,594 23,270 4.8% Human Resources 886,530 134,500 135,279 117,923 (779) -0.6% Finance 1,235,590 185,800 171,315 171,059 14,485 7.8% City Attorney 1,699,500 264,000 240,440 241,341 23,560 8.9% Planning 3,892,870 633,200 633,159 582,876 41 0.0% Community & Human Services1,101,360 194,660 200,259 158,348 (5,599) -2.9% Jail - SCORE 4,726,250 661,300 286,419 - 374,881 56.7% Police 20,512,690 3,090,000 2,993,331 2,887,107 96,669 3.1% Engineering 2,623,770 413,570 388,313 354,015 25,257 6.1% Parks and Recreation 7,552,230 1,096,000 1,073,879 1,009,501 22,121 2.0% Streets 3,215,280 481,600 417,932 446,605 63,668 13.2% Non-Departmental 4,736,200 388,900 286,813 255,543 102,087 26.3% T o t al O p e r a t i n g E x p e n di t u r es 5 6 ,4 51,4 2 0 8 ,16 4 ,8 2 0 7,417 ,8 7 3 6 ,7 8 7 ,2 69 7 4 6 ,9 47 9 .1% 201 2 201 2 Y T D Bu d g e t v s . A c t u al F a v o r a b l e (U n fa v o r a b l e ) 1 DI.B Monthly Financial Report February 2012 Overview 7KLVILQDQFLDORYHUYLHZUHIOHFWVWKH&LW\·VRYHUDOOILQDQFLDOSRVLWLRQIRUWKHILVFDOperiod ending February 29, 2012 and represents financial data available as of March 28, 2012. The budgeted year-to-date revenues and operating expenses are primarily based on the collection/disbursement average for the same period of the two prior years. General Fund revenue highlights include: - Tax revenues totaled $5.5 million and are on target with budget. Sales taxes, including estimated streamlined sales tax mitigation payments and sales taxes from Pierce County parks, totaled $2.5 million and were nearly equal to the same period in 2011. Retail sales activity continues to gradually improve, mirroring the regional and national improvement in employment and consumer confidence and spending. - Revenues from fees, charges and fines totaled $1.4 million and were below budget, reflecting the timing of reimbursements and lowered revenue from red-light photo enforcement traffic fines. - Other revenues totaled $98,500 and were slightly below budget and reflect lowered revenue from rents and leases. General Fund expenses totaled $7.4 million and were below budget, reflecting the timing of invoices from SCORE for municipal jail services. SCORE assessments to member cities, including the City of Auburn, is based on the number of bed days and the number of contracted bed days from non-member agencies. The SCORE 2012 budget contemplated $3.7 million in contract bed revenue from non member cities, 75 daily beds. Currently, contract bed revenue is running 10% of projection, 7.5 beds daily. The Administration board is working with SCORE on how best to market the beds to potential users. The financial implications of the lower than expected non member contracted beds will potentially impact Auburn. The 2012 budget for Score is $4.7 million, which is based on 2007 ADP of 100 at $112.50 per day plus an additional $600,000 added in the 2012 mid-term correction in anticipation of lower than expected contract beds and the likelihood of an additional Maintenance and Operation charge from SCORE. Non-departmental expenditures were also below budget, and reflect unspent budget for retirement benefits. Revenues The combined total of property tax, sales/use tax, utility tax, gambling, and admissions tax provide approximately 80% of all resources supporting general governmental activities. The following section provides detail information on these sources. Property Tax collections to-date totaled $164,000 and compare to budget of $178,000. The majority of property tax revenues are collected during the months of April and October, coinciding with the due date for County property tax billings. 2 DI.B Monthly Financial Report February 2012 Sales taxes totaled $2.5 million and are on-target with budget-to-date and is running about 1.5% below 2011 levels after accounting for a one-time adjustment by the State of Washington. Total collections for 2012 are expected to slightly exceed annual budget of $14.3 million reflecting the gradual strengthening of the regional and national economies. Sales taxes include an allocated payment of $334,000 for Streamlined Sales Tax Mitigation payments. The following WDEOHEUHDNVRXWWKH&LW\·VEDVHVDOHVWD[, excluding Criminal Justice, Annexation Credit and Streamlined Sales Tax Mitigation by major business sectors. $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mill ions Pro perty Ta xes 2012 budget 2012 actual to date 2011 actual $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 $16.0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Millions S a les & U se Tax 2012 budget 2012 actual to date 2011 actual 3 DI.B Monthly Financial Report February 2012 Note: 2012 actuals includes two one-time correcting adjustments totaling $94,000 by Washington State Department of Revenue. Accounting for this correction, February sales taxes would have totaled $2,298,441, or 1.5% less than the same period 2011. Utility Tax consists of City inter-fund utility taxes (Water, Sewer, Storm and Solid Waste) and external utility taxes (Electric, Natural gas, Telephone and Solid Waste). February collections totaled $1.9 million and are on-target with expectations. The following table presents utility tax collections by source: Cable TV Franchise Fees remain unchanged as these fees are collected quarterly. To-date, collections are above budget and similar to 2011 collection levels. This revenue source is likely to outperform budget by the end of 2012 and end at levels similar to the previous year. 2 0 1 1 2 0 1 2 C omp o n e n t Gr ou p Act ual Act u al Amou n t Perce n t ag e New Construction225,397 212,148 (13,249) -5.9% Manufacturing153,306 9,897 (143,409) -93.5% Transportation & Warehousing12,804 7,809 (4,995) -39.0% Wholesale Trade206,041 215,398 9,357 4.5% Automotive436,051 461,993 25,942 5.9% Retail Trade800,593 790,290 (10,303) -1.3% Services487,324 500,034 12,710 2.6% Miscellaneous12,300 6,887 (5,413) -44.0% YTD Total2,333,816 2,204,456 (129,360) -5.5% C han g e f ro m 2 0 1 1 Year t o Dat e t hr ou g h F ebr uary C omp aris on o f Sale s T ax C ollec t io n s by SI C Gr oup $0.0 $1.0 $2.0 $3.0 $4.0 $5.0 $6.0 $7.0 $8.0 $9.0 $10.0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec M i llions U tility Ta x 2012 budget 2012 actual to date 2011 actual 2 0 1 1 2 0 1 2 2 0 1 2 M on t h Act ual B ud g et Act ual Amo un t Percen t ag e Amoun t Per cen t ag e City Interfund Utility Taxes388,246 410,200 418,759 30,513 7.9%8,559 2.1% Electric 789,549 826,000 812,586 23,037 2.9%(13,414) -1.6% Natural Gas268,472 321,500 295,289 26,817 10.0%(26,211) -8.2% Telephone375,567 352,100 359,943 (15,624) -4.2%7,843 2.2% Solid Waste31,697 27,600 12,381 (19,316) -60.9%(15,219) -55.1% YTD Total1,853,532 1,937,400 1,898,958 45,426 2.5%(38,442) -2.0% Annual Total8,890,614 9,353,420 Y ear t o Dat e t hroug h F ebr uary U t ilit y Tax by T y p e 2 01 2 vs. 2 0 1 1 2 01 2 vs . B ud g et 4 DI.B Monthly Financial Report February 2012 Licenses and Permits include business licenses, building permits, plumbing, electric and other licenses and permit fees. Building permit fees and Business licenses make up 80% of the annual budgeted revenue in this category. Total building permit revenues at the end of February were $156,000 and was ahead of both budget and prior year levels. The increase in February is primarily due to permits related to developments at Kendall Ridge. Business License revenues totaled $89,780 and exceed budget, due to the timing of payments. The revenue for the year is billed out late in December and most payments are received between January and February. $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter T housands C able TV Fr anchise Fe e 2012 budget 2012 actual to date 2011 actual $0 $200 $400 $600 $800 $1,000 $1,200 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec T housands Bu ilding Permits 2012 budget 2012 actual to date 2011 actual 5 DI.B Monthly Financial Report February 2012 Intergovernmental include Grants (Direct & Indirect Federal, State and Local); State shared revenues and compact revenue from the Muckleshoot Indian Tribe. February collections were below budget due primarily to the timing of reimbursements from the Muckleshoot Casino for public safety services. State shared revenues totaled $210,000. The 2012 budget for the Motor Vehicle Fuel Tax has not yet been adjusted to reflect the change in revenue recognition to the Arterial Street fund and Recreational Trails fund. This adjustment will be included in the next budget adjustment ordinance to the City Council. $0 $50 $100 $150 $200 $250 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec T h o u sands B u s i nes s L i c ens es 2012 budget 2012 actual to date 2011 actual 2 0 1 1 2 0 1 2 2 0 1 2 R even ue Ac t u al B ud g et Ac t ual % C han g e % Chan g e Federal Grants100 600 - N/A-100.0% State Grants- - - N/A0.0% Interlocal Grants8,334 7,500 2,500 -70.0%-66.7% State Shared Revenue371,600 369,500 301,665 -18.8%-18.4% Muckleshoot Casino Emerg.335,525 352,600 163,281 -51.3%-53.7% Intergovernmental Service11,000 - - -100.0%N/A YTD Total726,559 730,200 467,446 -35.7%-36.0% Annual Total3,432,394 3,756,285 YTD %21%19%12% Year t o Dat e t hroug h F ebruar y I n t er g o vern men t al 2 0 1 2 vs . 2 0 1 1 2 0 1 2 vs . B ud g et 6 DI.B Monthly Financial Report February 2012 Charges for Services consists of general governmental services, public safety, development service fees and cultural & recreation fees. Development services and culture & recreation revenues make up approximately 80% of revenue for this category. Revenues in this category total $321,000 and are above budget due primarily to stronger revenues from development plan-check fees, offsetting lower than expected revenue from recreation classes. Culture & Recreation revenues totaled $114,000 and consist of theater ticket sales, recreational classes, arts commission and senior citizen program fees. Collections are comparable to 2011 levels and are running below budget due to lower revenue from adult health & fitness classes and afterschool programs. 2 01 1 2 0 1 2 2 0 1 2 Reven ue Act ual Bud g et Act ual Amoun t P er cen t ag e Amo un t Perc en t ag e Trial Court Improvements- 3,100 5,658 5,658 N/A2,558 N/A Court Interpreter Program- - - - N/A- N/A Motor Vehicle Fuel Tax231,715 241,500 156,793 (74,922) -32.3%(84,707) -35.1% Criminal Justice -High Crime37,353 - 35,698 (1,655) -4.4%35,698 N/A Criminal Justice -Population3,817 25,100 3,884 67 1.8%(21,216) -84.5% Criminal Justice -Spec. Prog.14,412 13,800 14,657 245 1.7%857 6.2% State DUI3,107 1,600 3,389 282 9.1%1,789 111.8% Fire Insurance Premium Tax- - - - N/A- N/A Liquor Excise Tax81,197 84,400 81,587 390 0.5%(2,813) -3.3% Liquor Profits- - - - N/A- N/A YTD Total371,600 369,500 301,665 (69,935) -18.8%(67,835) -18.4% Annual Total2,073,650 2,540,130 Y ear t o Dat e t hrou g h F ebr u ar y St at e Shared R ev e n u es 2 0 1 2 v s . 2 0 1 1 2 0 1 2 v s . Bud g et 2 0 1 1 2 0 1 2 2 0 1 2 R ev en ue Act ual B ud g et Ac t ual Amou n t P ercen t ag e Amoun t P ercen t ag e General Government13,019 11,500 18,863 5,844 44.89%7,363 64.02% Public Safety42,781 39,100 39,657 (3,124) -7.3%557 1.4% Development Services60,195 80,000 148,307 88,113 146.4%68,307 85.4% Culture & Recreation100,548 124,100 114,137 13,589 13.5%(9,963) -8.0% YTD Total216,543 254,700 320,965 104,421 48.2%66,265 26.0% Annual Total1,651,371 1,835,100 Year t o Dat e t hro ug h F e bru ary C harg es for Services by Ty p e 2 0 1 2 v s . 2 0 1 1 2 0 1 2 vs . B ud g et $0 $100 $200 $300 $400 $500 $600 $700 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec T ho usands D evelopment S ervice Fe es 2012 budget 2012 actual to date 2011 actual 7 DI.B Monthly Financial Report February 2012 Fines & Penalties totaled $278,000 and compare to budget of $472,000. Financial performance is below budget due to lower photo enforcement revenues and non-court fines and penalties. This category includes traffic and parking infraction penalties, criminal (traffic, non traffic and costs) and false alarm fines. $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec T h ousands C u lture & Re cr eation 2012 budget 2012 actual to date 2011 actual 2 01 1 2 0 1 2 2 0 1 2 Mo n t h Act ual Bud g et Act ual Amoun t Pe rcen t ag e Amou n t Per cen t ag e Civil Penalties2,789 2,500 2,440 (349) -12.5%(60) -2.4% Civil Infraction Penalties110,416 101,500 117,577 7,162 6.5%16,077 15.8% Red Light Photo Enforcement167,592 239,900 100,944 (66,648) -39.8%(138,956) -57.9% Parking Infractions29,001 28,800 18,497 (10,504) -36.2%(10,303) -35.8% Criminal Traffic Misdemeanor16,269 19,100 19,047 2,778 17.1%(53) -0.3% Criminal Non-Traffic Fines13,795 15,300 14,343 548 4.0%(957) -6.3% Criminal Costs3,267 2,300 2,824 (443) -13.6%524 22.8% Non-Court Fines & Penalties79,462 63,000 2,112 (77,350) -97.3%(60,888) -96.6% YTD Total422,590 472,400 277,784 (144,806) -34.3%(194,616) -41.2% Annual Total1,940,326 2,208,500 Year t o Dat e t hroug h F ebru ar y F in es & F o r feit s by Ty p e 2 01 2 vs . 2 01 1 2 01 2 vs . Bu d g et 8 DI.B Monthly Financial Report February 2012 Miscellaneous revenues include interest and other investment earnings, rents, leases & concessions, contributions & donations and other miscellaneous income. February revenues in this category totaled $71,000 and are below budget, due primarily to the timing of revenues from rents and leases and investment income. $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mi ll ions Fi n es & Pen alties 2012 budget 2012 actual to date 2011 actual $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Millions P h oto E n f orcement 2012 budget 2012 actual to date 2011 actual 2 0 1 1 2 0 1 2 2 01 2 Mon t h Act ual Bu dg et Act ual Amoun t Percen t ag e Amoun t Per cen t ag e Interest & Investments12,222 18,100 10,582 (1,639) -13.4%(7,518) -41.5% Rents & Leases103,952 67,300 43,995 (59,957) -57.7%(23,305) -34.6% Contributions & Donations3,462 1,700 4,838 1,376 39.8%3,138 184.6% Other Miscellaneous Revenue9,283 5,300 11,677 2,394 25.8%6,377 120.3% YTD Total128,918 92,400 71,092 (57,825) -44.9%(21,308) -23.1% Annual Total649,927 492,700 Mis cellan eou s Reven ues by Typ e Y ear t o Dat e t hroug h F ebruar y 2 01 2 vs . 2 01 1 2 0 1 2 v s . B ud g et 9 DI.B Monthly Financial Report February 2012 Real Estate Excise Tax (REET) revenue is received into the Capital Improvement Projects Fund and is used for governmental capital projects. Revenue at the end of February totaled $217,000, and is exceeding budget and prior year performance. $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 $1.6 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Millions Real E state E x cise Tax 2012 budget 2012 actual to date 2011 actual 10 DI.B Monthly Financial Report February 2012 Enterprise Funds The following table provides an analysis of all City Enterprise funds through February 2012. WaterSewerStormSolid WasteAirportCemeteryGolf OPERATING REVENUES Charges for services 1,352,637 739,853 1,201,270 1,859,470 2,614 131,496 58,721 Sewer Metro Service Revenue - 2,130,971 - - - - - Rents, Leases, Concessions & Other- - - - 102,950 293 12,931 TOTAL OPERATING REVENUES1,352,637 2,870,824 1,201,270 1,859,470 105,564 131,789 71,652 OPERATING EXPENSES: Administration 400,322 321,831 389,130 123,170 118,946 47,306 36,999 Operations & Maintenance558,767 405,994 412,464 141,301 - 94,956 171,726 Waste Management Payments - - - 716,782 - - - Sewer Metro Services - 2,089,194 - - - - - Depreciation & Amortization365,035 302,183 212,770 3,137 64,624 9,889 52,732 TOTAL OPERATING EXPENSES1,324,124 3,119,202 1,014,364 984,390 183,570 152,151 261,457 OPERATING INCOME (LOSS)28,513 (248,378) 186,906 875,080 (78,006) (20,362) (189,805) NON-OPERATING REVENUES & EXPENSES Interest Revenue 3,509 2,138 2,034 81 247 20 77 Other Non Operating Revenue 441 330 1,854 440 95 - - Other Non Operating Expense - - - - - - - TOTAL NON-OPERATING REVENUES (EXPENSES)3,950 2,468 3,888 521 342 20 77 32,463 (245,910) 190,794 875,601 (77,664) (20,342) (189,728) Contributions 39,608 27,056 32,560 - - - - Transfers In - - - - - - 2,353 Transfers Out (50,000) (50,000) (50,000) - - - - TOTAL CONTRIBUTIONS & TRANSFERS(10,392) (22,944) (17,440) - - - 2,353 CHANGE IN FUND BALANCE 22,071 (268,854) 173,354 875,601 (77,664) (20,342) (187,375) BEGINNING FUND BALANCE, January 1, 201263,028,695 73,274,006 47,772,204 760,681 9,731,158 814,709 5,144,962 ENDING FUND BALANCE, February 29, 201263,050,766 73,005,152 47,945,558 1,636,282 9,653,494 794,367 4,957,587 INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS 11 DI.B Monthly Financial Report February 2012 The following table presents the Enterprise funds working capital statements. Working capital is generally defined as the difference between current assets and current liabilities. WaterSewerStormSolid WasteAirportCemeteryGolf OPERATING REVENUES Charges for services 1,352,637 739,853 1,201,270 1,859,470 2,614 131,496 58,721 Sewer Metro Service Revenue - 2,130,971 - - - - - Rents, Leases, Concessions & Other- - - - 102,950 293 12,931 TOTAL OPERATING REVENUES1,352,637 2,870,824 1,201,270 1,859,470 105,564 131,789 71,652 OPERATING EXPENSES: Salaries & Wages 343,359 233,824 304,387 71,083 3,179 71,741 86,869 Benefits 150,174 98,930 132,494 30,799 1,072 37,355 43,727 Supplies 25,392 7,513 5,256 458 - 11,380 29,777 Other Service Charges 267,843 256,705 137,584 131,381 114,695 10,768 21,350 Intergovernmental Services - - - - - - - Waste Management Payments - - - 716,782 - - - Sewer Metro Services - 2,089,194 - - - - - Interfund Operating Rentals/Supplies172,321 130,853 221,873 30,750 - 11,018 27,002 Depreciation & Amortization365,035 302,183 212,770 3,137 64,624 9,889 52,732 TOTAL OPERATING EXPENSES1,324,124 3,119,202 1,014,364 984,390 183,570 152,151 261,457 OPERATING INCOME (LOSS)28,513 (248,378) 186,906 875,080 (78,006) (20,362) (189,805) NON-OPERATING REVENUES & EXPENSES Interest Revenue 3,509 2,138 2,034 81 247 20 77 Other Non Operating Revenue 441 330 1,854 440 95 - - Other Non Operating Expense - - - - - - - TOTAL NON-OPERATING REVENUES (EXPENSES)3,950 2,468 3,888 521 342 20 77 Plus Items Not Effecting Working Capital Depreciation 365,035 302,183 212,770 3,137 64,624 9,889 52,732 397,498 56,273 403,564 878,738 (13,040) (10,453) (136,996) Increase in Contributions -System Development39,608 27,056 32,560 - - - - Increase in Contributions -Area Assessments- - - - - - - Increase in Contributions -FAA Grants- - - - - - - Increase in Contributions -KC Flood Zone Dist.- - - - - - - Operating Transfers In - - - - - - 2,353 Increase in Restricted Net Assets 2,752 - - - (2,087) - Decrease in Long term Receivables- - - - - - - Increase in Deferred Credits - - - - (8,479) - - TOTAL RESOURCES OTHER THAN OPERATIONS42,360 27,056 32,560 - (10,566) - 2,353 Net Change in Restricted Net Assets 266 92 187 - (1,998) - 2,085 Increase in Fixed Assets - Salaries23,658 20,278 4,835 - - - - Increase in Fixed Assets - Benefits9,548 7,293 2,295 - - - - Increase in Fixed Assets - Site Improvements12,687 - - - - - - Increase in Fixed Assets - Equipment- - - - - - - Increase in Fixed Assets - Construction135,321 92,595 38,977 - - - - Operating Transfers Out 50,000 50,000 50,000 - - - - Debt Service Principal - - - - - - - TOTAL USES OTHER THAN OPERATIONS231,480 170,258 96,294 - (1,998) - 2,085 NET CHANGE IN WORKING CAPITAL208,378 (86,929) 339,830 878,738 (21,608) (10,453) (136,728) BEGINNING WORING CAPITAL, January 1, 201216,945,811 12,806,527 9,102,000 632,263 961,633 71,820 68,320 ENDING WORKING CAPITAL, February 29, 201217,154,189 12,719,598 9,441,830 1,511,001 940,025 61,367 (68,408) NET CHANGE IN WORKING CAPITAL208,378 (86,929) 339,830 878,738 (21,608) (10,453) (136,728) NET WORKING CAPITAL FROM OPERATIONS 12 DI.B Monthly Financial Report February 2012 The Water Utility ended February at break-even and compares to a $53,000 net operating loss for the same period last year, reflecting an improvement in water sales and a slight improvement in water consumption. The Sewer utility ended February with a $248,000 operating loss, comparable to 2011 when it ended with an operating loss of $262,000. Year-to-date Metro billings totaled $2.1 million and were sufficient to meet Metro payments. The Stormwater utility ended February with $187,000 in operating income as compared to a $137,000 operating income in 2011. A rate study is currently underway to evaluate the revised rate revenue requirements for the water, sewer, and stormwater utilities. Results of the rate study will be reviewed with the Council during the first quarter 2012. Financial performance for the Auburn Golf Course was nearly unchanged over the previous year. The Golf Course ended February with a net operating loss of $190,000 as compared to an operating loss of $183,000 for the same period 2011. The financial performance for the Golf Course is expected to improve with the spring and summer period. - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Wa t er Re venues ($) vs Wate r Sol d (c cf) 20 1 1 -Present 2011 Water Sales ($) 2012 Water Sales ($) 2011 Water Sold (ccf) 2012 Water Sold (ccf) $0 $50 $100 $150 $200 $250 $300 $350 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec T h o usan ds G olf C ourse O perating Rev enues b y Month (20 12 vs 20 11) 2012 Monthly Budget 2012 Actual 2011 Actual 13 DI.B Monthly Financial Report February 2012 The Cemetery Fund ended February with a $20,000 operating loss as compared to an operating loss of $34,000 for the previous year, reflecting an increase in lot sales in February 2011. $0 $20 $40 $60 $80 $100 $120 $140 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec T h o us an ds C emeter y Operating Rev enues by M onth (20 11 vs 2 0 10) 2012 Monthly Budget 2012 Actual 2011 Actual 14 DI.B Monthly Financial Report February 2012 Internal Service Funds The table below provides an analysis of all City Internal Service funds and shows 2012 revenues and expenditures for each fund. InformationEquipment InsuranceFacilities ServicesRental OPERATING REVENUES: Interfund Charges for services - 567,911 689,184 114,517 Rents, Leases, Concessions & Other - 27,130 13,451 387,250 TOTAL OPERATING REVENUES - 595,041 702,635 501,767 OPERATING EXPENSES: Administration - - 126,034 114,075 Insurance fund -Unemployment Claims- - - - Operations & Maintenance 899,683 351,499 684,168 228,100 Depreciation & Amortization - - 92,997 121,683 TOTAL OPERATING EXPENSES 899,683 351,499 903,199 463,858 OPERATING INCOME (LOSS)(899,683) 243,542 (200,564) 37,909 NON-OPERATING REVENUES & EXPENSES Interest Revenue 275 421 706 832 Other Non Operating Revenue (sale of fixed asset)- - - 30,472 Other Non Operating Expense - - - - TOTAL NON-OPERATING REVENUES (EXPENSES)275 421 706 31,304 INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS(899,408) 243,963 (199,858) 69,213 Contributions - - - - Transfers In - - - - Transfers Out - - - (7,000) TOTAL CONTRIBUTIONS & TRANSFERS- - - (7,000) CHANGE IN FUND BALANCE (899,408) 243,963 (199,858) 62,213 BEGINNING FUND BALANCE, January 1, 20122,184,680 1,570,419 4,350,183 10,135,919 ENDING FUND BALANCE, February 29, 20121,285,272 1,814,382 4,150,325 10,198,132 15 DI.B Monthly Financial Report February 2012 The working capital statements for the Internal Service funds are presented on the table below. Other services and charges within the Insurance Fund represent the premium cost-pool that will be allocated monthly to other City funds over the course of 2012. As a result, this balance will gradually diminish each month through December. The Information Services Fund ended February with an operating loss, reflecting the timing of expenditures. No significant variances are reported for the Facilities Fund and Equipment Rental Fund. Both funds had sufficient revenues to cover expenses during February. Contact Information This report is prepared by the Finance Department. Additional financial information can also be viewed at our website: http://www.auburnwa.gov/. For any questions about the report please contact us at mchaw@auburnwa.gov or scoleman@auburnwa.gov. InformationEquipment InsuranceFacilities ServicesRental OPERATING REVENUES: Interfund Charges for services - 567,911 689,184 114,517 Rents, Leases, Concessions & Other - 27,130 13,451 387,250 TOTAL OPERATING REVENUES - 595,041 702,635 501,767 OPERATING EXPENSES: Salaries & Wages - 108,102 216,999 70,584 Benefits - 47,279 90,471 27,520 Supplies - 9,977 44,845 146,321 Other Service Charges 899,683 169,825 409,707 62,125 Interfund Operating Rentals/Supplies - 16,316 48,180 35,625 Depreciation & Amortization - - 92,997 121,683 TOTAL OPERATING EXPENSES 899,683 351,499 903,199 463,858 OPERATING INCOME (LOSS)(899,683) 243,542 (200,564) 37,909 NON-OPERATING REVENUES & EXPENSES Interest Revenue 275 421 706 832 Other Non Operating Revenue (sale of fixed asset)- - - 30,472 Other Non Operating Expense - - - - TOTAL NON-OPERATING REVENUES (EXPENSES)275 421 706 31,304 Plus Items Not Effecting Working Capital Depreciation - - 92,997 121,683 (899,408) 243,963 (106,861) 190,896 Increase in Contributions -Other Government- - - - Increase in Contributions -Other Funds - - - TOTAL RESOURCES OTHER THAN OPERATIONS- - - - Net Change in Restricted Net Assets - - - - Increase in Fixed Assets - Equipment - - 17,647 277,345 Increase in Fixed Assets - Construction - - - - Operating Transfers Out - - - 7,000 TOTAL USES OTHER THAN OPERATIONS - - 17,647 284,345 NET CHANGE IN WORKING CAPITAL(899,408) 243,963 (124,508) (93,449) BEGINNING WORING CAPITAL, January 1, 20122,184,680 1,622,449 3,118,686 5,793,165 ENDING WORKING CAPITAL, February 29, 20121,285,272 1,866,412 2,994,178 5,699,716 NET CHANGE IN WORKING CAPITAL(899,408) 243,963 (124,508) (93,449) NET WORKING CAPITAL FROM OPERATIONS 16 DI.B SALES TAX SUMMARY FEBRUARY 2012 SALES TAX DISTRIBUTIONS (FOR NOVEMBER - DECEMBER 2011 RETAIL ACTIVITY) 2011 Annual Total2011 YTD2012 YTDYTD 2011 Annual Total2011 YTD2012 YTDYTD NAICSCONSTRUCTION (Nov '10-Oct '11)(Nov '10-Dec '10)(Nov '11-Dec '11)% DiffNAICSAUTOMOTIVE(Nov '10-Oct '11)(Nov '10-Dec '10)(Nov '11-Dec '11)% Diff 236 Construction of Buildings 582,840 91,676 81,952 -10.6%441 Motor Vehicle and Parts Dealer2,560,962 399,779 424,631 6.2% 237 Heavy and Civil Construction 108,727 17,549 26,097 48.7%447 Gasoline Stations 224,459 36,272 37,362 3.0% 238 Specialty Trade Contractors 604,245 116,172 104,099 -10.4%TOTAL AUTOMOTIVE 2,785,421$ 436,051$ 461,993$ 5.9% TOTAL CONSTRUCTION 1,295,813$ 225,397$ 212,148$ -5.9%Overall Change from Previous Year 25,942$ Overall Change from Previous Year (13,250)$ 2011 Annual Total2011 YTD2012 YTDYTD 2011 Annual Total2011 YTD2012 YTDYTDNAICSRETAIL TRADE(Nov '10-Oct '11)(Nov '10-Dec '10)(Nov '11-Dec '11)% Diff NAICSMANUFACTURING(Nov '10-Oct '11)(Nov '10-Dec '10)(Nov '11-Dec '11)% Diff 442 Furniture and Home Furnishings218,335 39,742 45,362 14.1% 311 Food Manufacturing 2,674 370 708 91.3%443 Electronics and Appliances126,870 26,642 32,694 22.7% 312 Beverage and Tobacco Products 3,864 772 772 0.0%444 Building Material and Garden382,504 54,616 59,716 9.3% 313 Textile Mills 959 42 24 -43.6%445 Food and Beverage Stores330,776 60,402 57,374 -5.0% 314 Textile Product Mills 2,625 344 484 40.7%446 Health and Personal Care Store148,387 30,279 31,881 5.3% 315 Apparel Manufacturing 2,519 2,294 149 -93.5%448 Clothing and Accessories 754,407 168,590 168,950 0.2% 316 Leather and Allied Products 175 6 36 542.7%451 Sporting Goods, Hobby, Books126,042 30,862 29,870 -3.2% 321 Wood Product Manufacturing 24,075 3,839 3,223 -16.0%452 General Merchandise Stores967,627 236,144 223,261 -5.5% 322 Paper Manufacturing 11,026 1,998 606 -69.6%453 Miscellaneous Store Retailers489,259 95,919 83,878 -12.6% 323 Printing and Related Support 38,511 8,059 6,162 -23.5%454 Nonstore Retailers 235,923 57,397 57,305 -0.2% 324 Petroleum and Coal Products 9,771 410 1,413 245.1%TOTAL RETAIL TRADE3,780,129$ 800,593$ 790,290$ -1.3% 325 Chemical Manufacturing 7,937 952 899 -5.5%Overall Change from Previous Year (10,303)$ 326 Plastics and Rubber Products 9,777 1,381 1,907 38.1% 327 Nonmetallic Mineral Products 16,218 2,021 2,478 22.6% 331 Primary Metal Manufacturing 452 22 435 1890.8%2011 Annual Total2011 YTD2012 YTDYTD 332 Fabricated Metal Product Manuf 19,661 2,790 2,003 -28.2%NAICSSERVICES(Nov '10-Oct '11)(Nov '10-Dec '10)(Nov '11-Dec '11)% Diff 333 Machinery Manufacturing 14,242 2,455 1,965 -19.9%51*Information 481,043 68,776 65,882 -4.2% 334 Computer and Electronic Produc 16,776 2,943 844 -71.3%52*Finance and Insurance 65,518 11,487 (6,861) b -159.7% 335 Electric Equipment, Appliances 780 21 164 676.3%53*Real Estate, Rental, Leasing303,750 48,038 62,860 30.9% 336 Transportation Equipment Man 362,149 115,206 (20,287) a -117.6%541 Professional, Scientific, Tech174,718 33,616 34,206 1.8% 337 Furniture and Related Products 13,135 1,748 1,789 2.3%551 Company Management 351 36 4 -90.0% 339 Miscellaneous Manufacturing 25,531 5,635 4,122 -26.8%56*Admin. Supp., Remed Svcs294,603 43,952 42,152 -4.1% TOTAL MANUFACTURING 582,858$ 153,306$ 9,897$ -93.5%611 Educational Services 52,563 4,718 5,178 9.7% Overall Change from Previous Year (143,409)$ 62*Health Care Social Assistannce40,737 5,180 9,891 90.9% 71*Arts and Entertainment 148,629 64,463 65,193 1.1% 72*Accomodation and Food Svcs838,924 128,484 144,224 12.3% 2011 Annual Total2011 YTD2012 YTDYTD 81*Other Services 389,241 65,007 64,575 -0.7% NAICSTRANSPORTATION AND WAREHOUSING(Nov '10-Oct '11)(Nov '10-Dec '10)(Nov '11-Dec '11)% Diff 92*Public Administration 92,163 13,566 12,731 -6.2% 481 Air Transportation 24 24 - -100.0%TOTAL SERVICES 2,882,241$ 487,324$ 500,034$ 2.6% 482 Rail Transportation 17,831 7,120 1,627 -77.1%Overall Change from Previous Year 12,709$ 484 Truck Transportation 36,261 1,506 1,845 22.5% 485 Transit and Ground Passengers 68 39 212 448.4% 488 Transportation Support 18,083 2,887 2,852 -1.2%2011 Annual Total2011 YTD2012 YTDYTD 491 Postal Service 202 47 46 -1.1%NAICSMISCELLANEOUS(Nov '10-Oct '11)(Nov '10-Dec '10)(Nov '11-Dec '11)% Diff 492 Couriers and Messengers 1,492 522 108 -79.4%000 Unknown 1,958 - - N/A 493 Warehousing and Storage 3,121 659 1,119 69.7%111-115Agriculture, Forestry, Fishing 7,355 1,149 264 -77.1% TOTAL TRANSPORTATION 77,083$ 12,804$ 7,809$ -39.0%211-221Mining & Utilities 21,830 2,187 3,596 64.4% Overall Change from Previous Year (4,994)$ 999 Unclassifiable Establishments192,496 8,964 3,027 -66.2% TOTAL SERVICES 223,639$ 12,300$ 6,887$ -44.0% Overall Change from Previous Year (5,414)$ 2011 Annual Total2011 YTD2012 YTDYTD NAICSWHOLESALE TRADE(Nov '10-Oct '11)(Nov '10-Dec '10)(Nov '11-Dec '11)% Diff 423 Wholesale Trade, Durable Goods1,095,905 182,046 192,995 6.0%GRAND TOTAL 12,887,267$ 2,333,816$ 2,204,455$ 424 Wholesale Trade, Nondurable 150,480 23,484 21,544 -8.3%Overall Change from Previous Year (129,361)$ -5.5% 425 Wholesale Electronic Markets 13,698 510 859 68.5% TOTAL WHOLESALE 1,260,083$ 206,041$ 215,398$ 4.5% Overall Change from Previous Year 9,357$ a. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Nov 2011 (adjustment: -$73,971). a. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Dec 2011 (adjustment: -$20,014). 02/23/12 file:Monthly Sales Tax Report.xls Prepared by Auburn Financial Planning 17 DI.B InvestmentPurchasePurchaseMaturityYield to TypeDatePriceDateMaturity State Investment PoolVarious 79,107,271$ Various 0.14% KeyBank Money MarketVarious 9,080,959 Various 0.15% US Treasury 05/04/199057,75005/15/20165.72% FHLB 3/28/20112,000,0003/28/20141.300% FFCB 6/6/20112,000,0006/6/20141.180% FHLB 6/13/20112,000,0006/13/20141.150% FHLMC 12/19/20112,000,00012/19/20141.000% FNMA 12/29/20112,000,00012/29/20140.900% Total Cash & Investments 98,245,980$ 0.242% Investment Mix% of Total State Investment Pool 80.5%Current 6-month treasury rate 0.12% KeyBank Money Market 9.2%Current State Pool rate 0.14% US Treasury 0.1%KeyBank Money Market 0.15% FHLB 4.1%Blended Auburn rate 0.24% FFCB 2.0% FHLMC 2.0% FNMA 2.0% 100.0% City of Auburn Investment Portfolio Summary February 29,2012 Summary 18 DI.B AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6407 Date: April 5, 2012 Department: Planning and Development Attachments: Ordinance No. 6407 Budget Impact: $0 Administrative Recommendation: Committee to discuss proposed amendments to the P-1, Public Use District; as it relates to animal shelters (ZOA12-0004). Background Summary: The City of Auburn City Council has previously authorized a contract with the Auburn Valley Humane Society for the provision of public animal shelter services at 4910 A Street SE, a City owned property. This property is currently zoned P-1, Public Use District. Current zoning regulations for the P-1 district do not specify public animal shelter services as a permitted use in this zone. In order to support the intended public animal shelter services at this property, staff has determined the need to amend the Auburn City Code. The amendment to the Auburn City Code would add "Animal shelter, public" as a permitted use to Chapter 18.40 (Public Use District) of the Auburn City Code. Further, a new definition of "Animal shelter, public" would be added to Chapter 18.04 (Definitions). The addition of "Animal shelter, public" to the list of permitted uses is consistent with the intent statement of the P-1 district "to provide for the location and development of public uses that serve the cultural, educational, recreational, and public service needs of the community." Animal shelters house homeless, lost, or abandoned animals; primarily a large variety of dogs and cats and the goal of today's animal shelter is to provide a safe and caring environment until the animal is either reclaimed by its owner, placed in a new home, or placed with another organization. As such, animal shelters serve a public purpose. On February 7, 2012 and March 6, 2012 the City of Auburn Planning Commission conducted a duly noticed work study session to review and discuss with staff the proposed amendments to the P-1 District. On March 20, 2012 the Planning Commission held a duly noticed public hearing on the amendments. At the close of the public hearing the Planning Commission concurred with staff and made a recommendation to the City Council for adoption of the proposed code amendments. Reviewed by Council Committees: Planning And Community Development, Public Works Other: Planning Commission, Legal AUBURN * MORE THAN YOU IMAGINEDDI.C Councilmember:Wagner Staff:S. Wagner Meeting Date:April 16, 2012 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C DI.C DI.C DI.C DI.C DI.C AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4808 Date: April 11, 2012 Department: Public Works Attachments: Resolution No. 4808 Budget Impact: $0 Administrative Recommendation: Finance Committee to recommend that the City Council adopt Resolution No. 4808. Background Summary: Public Works 6101E-1997 Dodge Intrepid, VIN 2B3HD46F7VH625512, Fixed Asset Number 55000 6101E This vehicle is a former Mayoral car that has been retained as a spare. The car is little utilized, and in fair but unreliable running condition. It is best for the City to realize the money from sale than to continue to allow the general overall condition to deteriorate by sitting idle, further diminishing its resale value. P060C Kia Sportage VIN KNDJB723115051087 Fixed Asset Number 55000 P060C This vehicle was used in Police Operations as a parking enforcement vehicle. It is in fair running condition and has 66,418 miles. It is not a vehicle that could be utilized by other Departments. It is best for the City to realize the money from sale than to allow the general overall condition to deteriorate by sitting idle, further diminishing its resale value. Reviewed by Council Committees: Finance, Public Works Councilmember:Partridge Staff:Bailey Meeting Date:April 16, 2012 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D ----------------------------- Resolution No. 4808 April 11, 2012 Page 1 of 1 RESOLUTION NO. 4808 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIR DISPOSAL WHEREAS, the City of Auburn Public Works Department has a number of items which are no longer of use to the City; and WHEREAS, it would be appropriate to surplus the property and dispose of it by auction or other sale mechanism, or to dispose of it, in whole or in part, through gift to another governmental agency or an appropriate charitable non- profit entity, as deemed most expedient by the Mayor. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES as follows: Section 1. Purpose. That the property identified below is declared to be surplus, and the Mayor is authorized to dispose of and convey such property through appropriate sale or donation to another governmental agency or charitable non-profit entity. Public Works The following items are worn and becoming increasingly costly to maintain and are of no further use as fleet vehicles: 6101E-1997 Dodge Intrepid, VIN 2B3HD46F7VH625512, Fixed Asset Number 55000 6101E, former Mayoral vehicle P060C Kia Sportage VIN KNDJB723115051087 Fixed Asset Number 55000 P060C, Parking Enforcement vehicle DI.D ----------------------------- Resolution No. 4808 April 11, 2012 Page 2 of 2 Section 2. Implementation. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2012. CITY OF AUBURN ________________________________ PETER B. LEWIS ATTEST: MAYOR ______________________ Danielle E. Daskam, City Clerk City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney DI.D AGENDA BILL APPROVAL FORM Agenda Subject: Mill Creek Basin Flow Control Exemption Date: April 11, 2012 Department: Public Works Attachments: Green River and Mill Creek Direct Discharge Exemption/Modification Figure 1 Figure 2 Budget Impact: $0 Administrative Recommendation: Background Summary: The Western Washington Phase II Municipal Stormwater Permit (Permit), issued in January 2007 by the Washington State Department of Ecology (Ecology) requires most new development and redevelopment projects to control stormwater runoff flow rates to "forested" conditions. Matching forested peak flow rates requires standard stormwater facilities that are much larger and more costly than those designed to match pre-developed conditions. The intent of this standard is to prevent stream channel erosion and instability, however the Permit allows local governments to modify there flow control requirements where watershed- scale studies show that the standard requirements are not appropriate (e.g., streams with very flat gradients). Initial efforts to seek a modification where directed toward the Green River. The results of that effort where reviewed with the Ecology, however they determined that this request could not be granted. Further discussions revealed that the Mill Creek Basin may be a candidate for the modified flow control requirement due to its flat-gradient and overall stable channel characteristics. If Ecology granted a flow control exemption, or reduction it would be a significant encouragement to redevelopment within a large portion of the Auburn downtown area. Staff believes that there is merit in conducting the Mill Creek Basin Plan, and with concurrence from the Public Works Committee, bring back a professional services contract at the April 30th meeting for approval. This proposal is on the Committee Agenda as a discussion item April 16th. The following attachments are provided to assist in the discussion: Green River and Mill Creek Direct Discharge Exemption/Modification - Stormwater Flow Control in Highly Urbanized Areas of Auburn Figure 1 - Green River Basin Land Cover Change Analysis for Direct Discharge AUBURN * MORE THAN YOU IMAGINEDDI.F Figure 2 - Mill Creek Basin Data Review and Evaluation for Direct Discharge. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Carlaw Meeting Date:April 16, 2012 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 1 PDFConvert.2779.1.Mill_Creek_Flow_Control.docx Green River and Mill Creek Direct Discharge Exemption/Modification Stormwater Flow Control in Highly Urbanized Areas of Auburn Introduction • The City of Auburn is covered by the Western Washington Phase II Municipal Stormwater Permit (Permit), issued in January 2007 by the Washington State Department of Ecology (Ecology). The Permit requires most new development and redevelopment projects to control stormwater flow rates and durations to match “forested” conditions. This “standard” flow control requirement is intended to prevent accelerated stream channel erosion1. • Matching forested peak flow rates and flow durations generally requires stormwater facilities that are much larger and more costly than facilities designed solely to match pre-developed peak flows. Furthermore, flow duration control requirements in the next Permit are likely to be even more stringent. • A number of large water bodies are exempt from the Permit flow control requirements. Ecology exempted these water bodies based on a WSDOT study, which showed that stormwater runoff was unlikely to cause accelerated channel erosion in these large water bodies. • The Green River is similar to many of the other rivers listed by Ecology as exempt from the flow control- requirement. • The Permit allows local governments to modify the “standard” flow control requirements where watershed-scale studies show that the standard requirements are not appropriate (e.g., streams with very flat gradients).Lower Mill Creek is a good candidate for modified flow control requirements due to its low-gradient channel, stable channel characteristics, and unique geologic conditions. • The City retained Brown and Caldwell (BC) to evaluate whether the Green River through Auburn meets the same criteria that Ecology used to exempt similar water courses. The City requested that BC also review existing data and information for the Mill Creek basin, conduct a preliminary assessment regarding the appropriateness of modified flow control requirements for areas of the basin, and develop a preliminary outline for a basin planning effort. Green River: Direct Discharge Exemption Ecology’s list of flow control-exempt surface waters is based on a study completed by WSDOT in 20042. The WSDOT study suggests that areas can be exempted from flow control requirements when discharging directly to a watercourse that meets the following criteria: • The upstream drainage basin is significantly large: greater than 100 square miles. • The full build-out land use change is relatively small as measured by a Land Cover Change (LCC) factor, where the calculated LCC value is less than 55.4. BC applied the WSDOT (2004) analytical methods and criteria to the Green River. Drainage areas and LCC values were calculated for Green River drainage basins at the most upstream point where the river crosses the city boundary (Location 1) and the most downstream point where the river crosses the city boundary (Location 2). The results are shown in Figure 1 (attached) and are summarized as follows: The drainage area at Location 1 was estimated to be 319 square miles, and the LCC value was estimated to be 8.6. DI.F Recommendations for Green River and Mill Creek Direct Discharge Exemption/Modification 2 Page2 DRAFT – PDFConvert.2779.1.Mill_Creek_Flow_Control.docx The drainage area at Location 2 was estimated to be 412 square miles, and the LCC value was estimated to be 40.9. At both locations, the drainage areas are greater than 100 square miles and the LCC values are less than 55.4. These results suggest that the reach of the Green River through Auburn can be exempted from the flow control requirement, based on the methodology and criteria used in the 2004 WSDOT study. However Ecology Staff determined that this method does not provide enough detail to allow granting a flow control exemption on the Green River. Mill Creek: Basin-specific Flow Control Standards Ecology has not published detailed guidance for this type of basin planning. However, there are several relevant sources available to help guide the approach and scope of our study3, 4, 5, 6. BC reviewed existing data, reports, and documentation for Mill Creek to evaluate whether (1) the basin appears to be a good candidate for basin-specific flow control requirements, and (2) existing information would be sufficient for completing a basin plan that would be accepted by Ecology. BC’s review indicated that: • The upper and lower portions of the Mill Creek basin exhibit distinctly different characteristics and will likely require different stormwater management strategies (see Figure 2, attached). • The existing data suggest that flow control appears to be appropriate in the upper portion of the basin where slopes are steeper and there is potential for channel erosion and channel instability. Flow control in the upper basin could help avoid channel erosion in the reaches of Mill Creek and reduce sediment loads to the lower reaches of the creek • Conversely, flow control in the lower Mill Creek basin might not reduce erosion or improve channel stability. The lower channel is very flat and channel erosion does not appear to be a concern. Rather, sediment deposition is the primary concern in the lower portion of the Mill Creek basin. In addition, to causing channel aggradation, the inflow of sediments to the lower reaches of Mill Creek could also be contributing to water quality concerns such as low dissolved oxygen. Given the above findings, BC recommends that the City conduct a basin planning effort to develop basin- specific flow control criteria for the Mill Creek basin. The following is a preliminary outline for a Mill Creek Basin Plan. This outline reflects our current understanding of what would be required by Ecology to accept basin-specific flow control standards. 1. Introduction 1.1. Problem Provide a brief overview of the flow control issue and the potential effects on future development. 1.2. Goals and Objectives Define clear goals and specific objectives for the study. These should focus on meeting the intent of NPDES Stormwater Permit through projects and design standards that are tailored to the specific conditions of the Mill Creek Basin. 1.3. Report Organization 2. Background 2.1. Stormwater Regulations Cite and describe current regulations and City design standards. Describe expected changes in next Phase II Permit. 2.2. Flow Control and Stream Stability Explain how the current flow control regulations/standards relate to stream stability, water quality, and aquatic habitat. Provide a general description of how development can affect stream geomorphology. DI.F Recommendations for Green River and Mill Creek Direct Discharge Exemption/Modification 3 Page3 DRAFT – PDFConvert.2779.1.Mill_Creek_Flow_Control.docx 2.3. Review of Current and Previous Studies Provide a brief overview of previous and concurrent studies and describe how the relate to this basin planning effort. 3. Stakeholder Involvement The Mill Creek basin covers areas of King County, and Cities of Auburn, Kent, Algona, and Federal Way. Therefore, the planning effort will need to coordinate with those jurisdictions in addition to any other relevant local stakeholders. 4. Technical Evaluations 4.1. Known Water Quality Concerns Using current studies and available data, identify and describe current water quality concerns within the Mill Creek basin. Relate these concerns to the designated uses for Mill Creek and tributaries. Summarize current and future activities likely to impact water quality. Based on our preliminary investigations, we expect this will show that channel erosion is a concern in the upper portion of the basin, but not in the lower. Chief concerns in the lower portion of the basin are fine sediment accumulation, low dissolved oxygen, and temperature. 4.2. Historical and Future Development Conditions Characterize historical watershed conditions and past development history based on previous studies, geologic investigations, aerial photographs, etc. Use current zoning information and planning documents to describe future land use conditions. 4.3. Field Investigations and Geomorphic Assessment Conduct stream walks to visually assess the current conditions of Mill Creek and major tributaries. This will include reach by reach evaluations of stream shape and stability, vegetative condition, flow and water surface conditions, and visual characterization of soils and sediments. Collect sediment samples from the bed and banks for grain size testing. The results should show that sediment accumulation is the main issue in the lower basin. 4.4. Hydrologic Analysis Building on previous efforts (HSPF model from flood studies, MIKE URBAN model from Drainage Plan), develop a hydrologic model of the Mill Creek Basin. Estimate the magnitude and duration of stream flows under historical, existing and future conditions. Future conditions will consist of multiple scenarios with various development standards in place. 4.5. Stream Stability Evaluation Evaluate the stability of Mill Creek and tributaries under existing and future conditions. Analyze the hydraulic conditions to determine if future changes in flow regime caused by development are likely to destabilize the stream channel. 5. Determine Flow Control Strategies and Prepare Basin The details of this task will be determined based on the previous outlined work tasks and discussions with Ecology Staff. 1 Washington State Department of Ecology (Ecology). May 2010. Frequently Asked Questions: Water Quality Program, Implement- ing the Flow Control Standard in Ecology’s Western Washington Municipal Stormwater Permits. Publication Number: 10-10-024 2 Washington State Department of Transportation (WSDOT). April 2004. Discharge Of Stormwater to High Order Streams Determin- ing Exempt Reaches. Prepared for Washington State Department of Transportation 310 Maple Park Avenue SE PO Box 7329, MS 329 Olympia, WA 98504-7329. Prepared by Herrera Environmental Consultants and Northwest Hydraulic Consultants. http://www.wsdot.wa.gov/NR/rdonlyres/206A4E42-9151-4599-AC4A- 4CDC486EEDE9/0/SW_ExemptReachesEvaluation0404.pdf 3 Washington State Department of Ecology (Ecology). May 2010. Frequently Asked Questions: Water Quality Program, Implement- ing the Flow Control Standard in Ecology’s Western Washington Municipal Stormwater Permits. Publication Number: 10-10-024 http://www.ecy.wa.gov/pubs/1010024.pdf DI.F Recommendations for Green River and Mill Creek Direct Discharge Exemption/Modification 4 Page4 DRAFT – PDFConvert.2779.1.Mill_Creek_Flow_Control.docx 4 Memorandum from December 18, 2009 titled: “Stormwater Design Manual Flow Control Area Standards – Determination of Flow Control Mapping Areas.” From Mike Giseburt to Allen Quynn; prepared by R.W. Beck for the City of Renton. 5 Pollution Control Hearings Board, State of Washington. January 11, 2011. PCHB No. 10-013, Findings of Fact, Conclusions of Law, And Order. Rosemere Neighborhood Association; Columbia Riverkeeper; and Northwest Environmental Defense Center (Appellants) versus Washington State Department of Ecology, and Clark County (Respondents), Building Industry Association of Clark County (Intervenor-Respondent). 6 Des Moines Creek Basin Committee: City of SeaTac, City of Des Moines, Port Of Seattle, and King County. November 1997. Des Moines Creek Basin Plan. DI.F !!!∀# ∃% &∋&∋ ( ) ( ! ∀ # ∃ % ! ∀# # ∃ % & ∗ ∋+ ! & # & ,! −. ∋ + ( ! ∋ #/ ∋ 0 ∋ 1 2 ( 34 # 1# DI.F !∀ !# ∃ %&∋( ∀ ∋∀ (∀ ()# # ( ! ∀ # ∃ % & ∋ ! ∀ # ∃ % # & ∋ ( ) ∗ + ) + ∗) ) + , ∗ +∗ ! + !∃ + ∃ + + !∃ − .∀ ) % ∗ ( ∀∗ ! ∗ ! !! ∃ /!∃ ∗ ∗.∀ ) % ) ( ∀∃/0 )) ∗ 1 ∃ ∃ ) !! ∗ ∃ ) 2) ∗ DI.F AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: April 10, 2012 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:April 16, 2012 Item Number:DI.H AUBURN * MORE THAN YOU IMAGINEDDI.H Da t e : A p r i l 1 1 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s 1 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e C , W h i t e R i v e r : Th i s p r o j e c t w i l l c o m p l e t e m a i n t e n a n c e a n d re p a i r s a t t h e W h i t e R i v e r s t o r m p u m p s t a t i o n . 2, 8 0 1 , 2 0 0 2 , 8 0 1 , 2 0 0 2 , 3 7 5 , 1 0 0 1 0 0 % N o v - 1 0 9 9 % A p r - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e an d a d d i t i o n a l c h a n g e or d e r w o r k i s i n p r o c e s s re g a r d i n g S C A D A . 2 CP 1 0 0 6 La k e l a n d H i l l s R e s e r v o i r 6 : Th i s p r o j e c t w i l l c o m p l e t e t h e c o n s t r u c t i o n o f a ne w r e s e r v o i r s e r v i n g t h e L a k e l a n d H i l l s S e r v i c e Ar e a o n F r a n c i s C t . S E 3, 0 3 0 , 0 0 0 3, 0 3 0 , 0 0 0 2 , 6 0 0 , 0 0 0 1 0 0 % M a r - 1 1 9 9 % A p r - 1 2 D u n s d o n P u n c h l i s t w o r k u n d e r w a y . 3 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e B , E l l i n g s o n : Th i s p r o j e c t w i l l r e p l a c e t h e E l l i n g s o n s e w e r p u m p st a t i o n . 3, 3 3 2 , 4 1 0 3, 3 3 2 , 4 1 0 2 , 7 4 5 , 4 3 7 1 0 0 % O c t - 1 0 9 8 % A p r - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e an d p u n c h l i s t w o r k i s un d e r w a y . A c h a n g e o r d e r is i n p r o c e s s r e g a r d i n g SC A D A . 4 CP 1 0 0 5 So u t h D i v i s i o n S t . P r o m e n a d e P r o j e c t : Th e p r o j e c t i n c l u d e s t h e d e v e l o p m e n t o f a co m p r e h e n s i v e p r o m e n a d e o n D i v i s i o n S t . f r o m Ma i n S t t o 3 r d S t S E / S W . I m p r o v e m e n t s i n c l u d e up g r a d e s t o a l l u t i l i t i e s a n d n e w r o a d w a y c o r r i d o r tr e a t m e n t s . 3 , 0 0 0 , 0 0 0 (E D A ) 4, 3 0 0 , 8 7 9 (L R F B o n d s ) 7, 3 0 0 , 8 7 9 6 , 3 8 9 , 7 5 2 1 0 0 % M a r - 1 1 9 2 % A p r - 1 2 V o n d r a k Wo r k i s u n d e r w a y . P a v e r s ar e b e i n g i n s t a l l e d a s we a t h e r a l l o w s . R i b b o n Cu t t i n g C e r e m o n y H e l d 4/ 1 2 a n d r o a d w a y o p e n e d . 5 CP 0 9 1 6 We s t V a l l e y H i g h w a y - S R 1 8 t o W . M a i n : Th i s p r o j e c t w i l l r e c o n s t r u c t W V H b e t w e e n S R 1 8 an d W . M a i n , i n c l u d i n g s i g n a l i m p r o v e m e n t s a t W . Ma i n . 70 5 , 0 0 0 80 0 , 0 0 0 2 , 2 5 6 , 8 8 5 (T I B G r a n t ) 83 , 7 1 0 (1 2 4 F u n d ) 3, 8 4 5 , 5 9 5 3 , 8 4 5 , 5 9 5 1 0 0 % J u l - 1 1 9 0 % A p r - 1 2 D u n s d o n Wo r k i s i n s u s p e n s i o n f o r we a t h e r a p p r o p r i a t e t o pa v i n g w h i c h i s n o t an t i c i p a t e d u n t i l A p r i l o r Ma y . 6 C4 1 0 A S. 2 7 7 t h W e t l a n d M i t i g a t i o n M o n i t o r i n g : Th i s p r o j e c t i s a n a n n u a l p r o j e c t t o c o m p l e t e t h e re q u i r e m e n t m o n i t o r i n g a n d m a i n t e n a n c e o f t h e we t l a n d m i t i g a t i o n s i t e s f o r t h e S . 2 7 7 t h G r a d e Se p a r a t i o n P r o j e c t . S i t e s a r e l o c a t e d o n t h e No r t h g e o d e c k e p r o p e r t y a n d a t t h e c o r n e r o f 4 4 t h St N W a n d F r o n t a g e R o a d . P e r m i t s r e q u i r e t h e Ci t y t o m o n i t o r t h e s i t e s f o r 1 0 y e a r s . 10 2 , 4 0 0 10 2 , 4 0 0 1 1 6 , 4 0 0 1 0 0 % A p r - 1 1 9 0 % M a y - 1 2 D u n s d o n W o r k i s u n d e r w a y a g a i n . 7 CP 0 9 0 9 La k e l a n d H i l l s B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e e x i s t i n g p u m p st a t i o n i n t h e L a k e l a n d H i l l s w a t e r s e r v i c e a r e a i n or d e r t o m e e t f i r e f l o w d e m a n d s . 2, 9 8 0 , 0 0 0 2, 9 8 0 , 0 0 0 2 , 9 8 0 , 0 0 0 1 0 0 % O c t - 1 0 8 0 % M a y - 1 2 V o n d r a k Wo r k i s u n d e r w a y . F i n a l SC A D A i m p r o v e m e n t s a r e de p e n d a n t o n t h e U p g r a d e pr o j e c t . 8 C2 0 7 A 'A ' S t r e e t N W C o r r i d o r - P h a s e 1 : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n a n d pe r m i t t i n g e f f o r t s a s s o c i a t e d w i t h t h e a r t e r i a l s t r e e t co r r i d o r ‘ A ’ S t r e e t N W f r o m 1 4 t h S t r e e t N W s o u t h to 3 r d S t r e e t N W . 1 , 2 0 2 , 5 4 5 (1 0 2 a n d T I F ) 40 6 , 0 0 0 6 , 5 8 0 , 7 0 9 (F e d G r a n t s ) 1, 2 8 5 , 1 7 0 (D e v e l o p e r In - K i n d ) 43 0 , 8 5 5 (D e v e l o p e r ) 9, 9 0 5 , 2 7 9 9 , 7 3 2 , 1 8 6 1 0 0 % M a y - 1 1 7 4 % O c t - 1 2 G a u b Ro a d w a y c o n n e c t i o n f r o m 3r d t o 5 t h i s o p e n t o l o c a l tr a f f i c o n l y u n t i l a d d i t i o n a l im p r o v e m e n t s c o m p l e t e d . Ut i l i t y i n s t a l l a t i o n a n d ro a d w a y g r a d i n g f o r t h e no r t h e r n s e c t i o n i s un d e r w a y . 9 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 1 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m d r a i n a g e re p a i r s a n d i m p r o v e m e n t s o n a c a d e m y d r i v e Se , 3 7 t h S t r e e t N W , a n d 3 6 t h S t r e e t N E 23 2 , 4 0 0 2 3 2 , 4 0 0 2 1 9 , 0 9 0 1 0 0 % S e p - 1 1 7 0 % J u n - 1 2 L e e Wo r k i s i n s u s p e n s i o n wa i t i n g o n w e a t h e r t o co m p l e t e w o r k o n 3 7 t h St r e e t . CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n Pa g e 1 o f 6 DI.H Da t e : A p r i l 1 1 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 10 C5 2 4 A SC A D A S y s t e m I m p r o v e m e n t : Th i s p r o j e c t w i l l u p g r a d e t h e C i t y ' s S C A D A s y s t e m to m e e t P u b l i c W o r k s g o a l s . 2, 6 6 6 , 2 0 0 1 , 9 9 4 , 5 0 0 1 , 0 1 4 , 0 0 0 5 , 6 7 4 , 7 0 0 4 , 9 9 8 , 5 1 2 1 0 0 % N o v - 0 9 4 5 % D e c - 1 2 L e e Im p l e m e n t a t i o n C o n t r a c t ex e c u t e d . P r e l i m i n a r y De s i g n a n d F i n a l D e s i g n ar e C o m p l e t e . I n s t a l l a t i o n of t h e C o n t r o l s a t M & O i s an t i c i p a t e d t o b e g i n i n l a t e Ap r i l . 11 CP 1 1 1 6 Do w n t o w n P e d e s t r i a n L i g h t i n g Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p l a c e t h e e x i s t i n g t e a l l i g h t s th a t h a v e r e a c h e d t h e e n d o f t h e i r s e r v i c e l i f e wi t h l i g h t s m e e t i n g t h e c u r r e n t d o w n t o w n st a n d a r d s 4 8 5 , 0 0 0 (L R F B o n d ) 48 5 , 0 0 0 4 8 5 , 0 0 0 1 0 0 % S e p - 1 1 1 5 % A p r - 1 2 T r u o n g Wo r k b e g a n t h e w e e k o f Ap r i l 9 t h . 12 C2 0 1 A M S t r e e t U n d e r p a s s ( G r a d e S e p a r a t i o n ) : Th e p u r p o s e o f t h i s p r o j e c t i s t o g r a d e s e p a r a t e ‘M ’ S t r e e t S E f r o m t h e B u r l i n g t o n N o r t h e r n S a n t a Fe S t a m p e d e P a s s R a i l l i n e i n P h a s e 1 a n d co m p l e t i o n o f t h e A u b u r n B l a c k D i a m o n d R o a d By p a s s c o n n e c t i o n i s a f u t u r e p h a s e . 5, 1 6 6 , 5 6 0 1 5 0 , 0 0 0 8 7 2 , 3 7 2 (F e d G r a n t ) 6, 0 0 0 , 0 0 0 (F M S I B ) 2, 8 5 6 , 6 1 1 (T I B ) 1, 3 3 5 , 0 7 9 (K i n g C t y ) 1, 5 4 2 , 8 0 0 (P o r t s ) 47 8 , 0 0 0 (B N S F ) 1, 1 4 0 , 0 0 0 (R E E T 2 ) 2, 7 7 2 , 7 5 2 (P W T F ) 22 , 3 1 4 , 1 7 4 2 2 , 3 1 4 , 1 7 4 1 0 0 % D e c - 1 1 1 % J u l - 1 3 V o n d r a k M S t r e e t R o a d C l o s u r e t o be g i n A p r i l 1 6 t h a n d co n t i n u e t h r o u g h F e b r u a r y 20 1 3 , w e a t h e r d e p e n d a n t . 13 CP 1 1 0 3 13 2 n d A v e S E T a c o m a P i p e l i n e 5 I n t e r t i e : Th i s p r o j e c t i n c l u d e s d e s i g n a n d c o n s t r u c t i o n o f in f r a s t r u c t u r e o n 1 3 2 n d A v e S E a n d t h e T a c o m a Pi p e l i n e 5 f o r t h e p u r c h a s e o f w a t e r f r o m a d j a c e n t pu r v e y o r s . 1, 2 9 0 , 0 0 0 1, 2 9 0 , 0 0 0 1 , 2 7 5 , 6 3 8 1 0 0 % F e b - 1 2 0 % D e c - 1 2 D u n s d o n Pr e - c o n s t r u c t i o n m e e t i n g he l d a n d n o t i c e t o p r o c e e d an t i c i p a t e d t o b e i s s u e d t h e we e k o f A p r i l 1 6 t h . 14 CP 0 9 2 1 Bi - A n n u a l S a n i t a r y S e w e r R e p a i r & Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p a i r o r r e p l a c e s a n i t a r y se w e r f a c i l i t i e s ( m a n h o l e s , p i p e s , e t c . ) th r o u g h o u t t h e C i t y . 1 1 0 0 , 0 0 0 1 , 0 3 5 , 6 3 3 6 0 , 0 0 0 1 , 1 9 5 , 6 3 3 1 , 0 5 3 , 1 0 9 9 9 % A p r - 1 2 N o v - 1 2 L e e Bi d D o c u m e n t s a r e b e i n g fi n a l i z e d . N e i g h b o r h o o d me e t i n g h e l d 1 1 / 2 9 . A l l ea s e m e n t s r e c e i v e d . 15 CP 0 9 0 9 Ac a d e m y B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e e x i s t i n g p u m p st a t i o n i n t h e A c a d e m y w a t e r s e r v i c e a r e a i n o r d e r to m e e t f i r e f l o w d e m a n d s . 1 3 , 0 4 1 , 0 3 1 3, 0 4 1 , 0 3 1 3 , 0 2 2 , 5 0 0 9 5 % M a y - 1 2 A p r - 1 3 V o n d r a k Bi d D o c u m e n t s a r e b e i n g fi n a l i z e d ; h o w e v e r , d e s i g n de l a y s d u e t o co m p l i c a t i o n s i n o b t a i n i n g an e a s e m e n t f o r u t i l i t y l i n e s wh i c h r e q u i r e s a d d i t i o n a l de s i g n w o r k . 16 CP 1 1 1 2 20 1 1 / 2 0 1 2 S i d e w a l k I m p r o v e m e n t P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r e p a i r s a n d r e p l a c e m e n t of e x i s t i n g s i d e w a l k s a t v a r i o u s l o c a t i o n s w i t h i n th e C i t y . 1 1 8 0 , 0 0 0 18 0 , 0 0 0 1 8 0 , 0 0 0 6 0 % M a y - 1 2 A u g - 1 2 W i c k s t r o m D e s i g n w o r k u n d e r w a y . Pa g e 2 o f 6 DI.H Da t e : A p r i l 1 1 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 17 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - T r a n s m i s s i o n Li n e s : Th i s p r o j e c t i s t h e f i r s t p h a s e o f a l a r g e r p r o j e c t an d w i l l r e p l a c e w a t e r l i n e s f r o m t h e W e l l 1 S i t e t o th e H o w a r d R o a d C o r r o s i o n C o n t r o l F a c i l i t y t o ac c o m m o d a t e t h e r e p l a c e m e n t o f W e l l 1 . T h i s pr o j e c t w i l l a l s o u p g r a d e t h e e x i s t i n g s t o r m l i n e o n M S t r e e t S E t o a c c o m m o d a t e t h e W e l l 1 Im p r o v e m e n t s 1 1 , 4 2 4 , 0 0 0 2 5 0 , 0 0 0 1 , 6 7 4 , 0 0 0 1 , 6 7 4 , 0 0 0 5 0 % M a y - 1 2 D e c - 1 2 L e e De s i g n w o r k u n d e r w a y . Pr o j e c t i s a n t i c i p a t e d t o b e un d e r c o n s t r u c t i o n i n su m m e r 2 0 1 2 t o t a k e ad v a n t a g e o f t h e M S t r e e t cl o s u r e . 18 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 2 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m d r a i n a g e im p r o v e m e n t s o n H i - C r e s t D r i v e N W 1 16 5 , 0 0 0 1 6 5 , 0 0 0 1 7 8 , 3 1 0 3 0 % M a y - 1 2 O c t - 1 2 L e e D e s i g n w o r k u n d e r w a y . 19 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - W e l l R e p l a c e m e n t : Th i s p r o j e c t w i l l r e h a b i l i t a t e o r r e p l a c e W e l l 1 s o th a t i t c a n f u n c t i o n a t f u l l c a p a c i t y a n d c o m p l e t e mo d i f i c a t i o n s t o t h e H o w a r d R o a d C o r r o s i o n Co n t r o l F a c i l i t y . 1 1 , 4 8 4 , 9 4 4 1, 4 8 4 , 9 4 4 1 , 4 8 4 , 9 4 4 1 5 % M a r - 1 3 D e c - 1 3 L e e De s i g n w o r k u n d e r w a y . Pr o j e c t i s a n t i c i p a t e d t o b e un d e r c o n s t r u c t i o n i n 2 0 1 3 . 20 CP 1 1 0 7 Fu l l m e r W e l l f i e l d I m p r o v e m e n t s : Th i s p r o j e c t w i l l b e d o n e i n p h a s e s . T h e f i r s t ph a s e 1 A w i l l c o m p l e t e i n v e s t i g a t i o n o f t h e F u l m e r We l l f i e l d a r e a t o d e t e r m i n e t h e r e q u i r e d a n a l y s i s an d d r i l l i n g p r o g r a m n e e d e d t o u t i l i z e t h e f u l l w a t e r ri g h t s . P h a s e 1 B w i l l c o m p l e t e a d r i l l i n g a n d te s t i n g p r o g r a m a s w e l l a s a n a l t e r n a t i v e s an a l y s i s . P h a s e 2 w i l l c o m p l e t e t h e p h y s i c a l im p r o v e m e n t s . 1 2 , 2 0 0 , 0 0 0 2, 2 0 0 , 0 0 0 4 9 7 , 3 6 4 1 % M a r - 1 3 M a r - 1 4 L a m o t h e Th e e s t i m a t e d c o s t s a r e fo r t h e P h a s e 1 A o n l y a n d wi l l b e r e v i s e d w h e n t h i s ph a s e i s c o m p l e t e d . Co n s u l t a n t A g r e e m e n t ex e c u t e d a n d w o r k i s un d e r w a y . 21 CP 1 2 0 6 20 1 2 P a v e m e n t P a t c h i n g , C h i p S e a l , a n d Ov e r l a y P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e p a v e m e n t p a t c h i n g , ch i p s e a l s a n d o v e r l a y w o r k o n b o t h ar t e r i a l / c o l l e c t o r a n d l o c a l s t r e e t s t h r o u g h o u t th e C i t y . 1 1 , 3 0 0 , 0 0 0 2 0 0 , 0 0 0 (S O S ) 1, 5 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 0 % J u n - 1 2 O c t - 1 2 W i c k s t r o m Th i s p r o j e c t c o m b i n e s t h e re m a i n i n g 2 0 1 2 S O S n o n - re b u i l d s t r e e t s w i t h t h e 20 1 2 a r t e r i a l / c o l l e c t o r pr e s e r v a t i o n p r o g r a m . 22 CP 1 1 2 0 Le a H i l l S a f e R o u t e s t o S c h o o l s Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e i m p r o v e m e n t s f o r sa f e w a l k i n g r o u t e s t o H a z e l w o o d E l e m . , L e a Hi l l e l e m . , a n d R a i n e r M i d d l e S c h o o l a l o n g 11 6 t h A v e . S E a n d S E 3 1 2 S t . , 1 3 9 8 , 5 0 0 (F e d e r a l ) 21 , 5 9 7 (A S D ) 42 0 , 0 9 7 4 2 0 , 0 9 7 0 % A p r - 1 3 A u g - 1 3 T r u o n g Gr a n t O b l i g a t i o n i s co m p l e t e . C o n s t r u c t i o n an t i c i p a t e d i n 2 0 1 3 t o b e du r i n g t h e s u m m e r . 23 CP 1 1 1 8 Au b u r n W a y S o u t h P e d e s t r i a n Im p r o v e m e n t s - D o g w o o d t o F i r S t r e e t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w s t r e e t l i g h t i n g sy s t e m , l a n d s c a p e d m e d i a n i s l a n d , a de s i g n a t e d m i d - 0 b l o c k c r o s s w a l k , r e l o c a t i o n of e x i s t i n g u t i l i t y p o l e s , a n d m o d i f i c a t i o n s t o th e e x i s t i n g s i g n a l a t D o g w o o d S t . T h i s pr o j e c t a l s o i n c l u d e s a p u b l i c e d u c a t i o n el e m e n t f o r p e d e s t r i a n s a f e t y . 1 1 0 0 , 0 0 0 7 4 0 , 8 3 0 (S t a t e ) 10 0 , 0 0 0 (F e d e r a l ) 94 0 , 8 6 0 9 4 0 , 8 6 0 0 % A p r - 1 3 O c t - 1 3 D u n s d o n Gr a n t O b l i g a t i o n i s i n pr o c e s s . C o n s u l t a n t Ne g o t i a t i o n i s i n p r o c e s s co n c u r r e n t w i t h C P 1 1 1 9 . 24 CP 1 1 1 9 Au b u r n W a y S o u t h C o r r i d o r Im p r o v e m e n t s - F i r S t . S E t o H e m l o c k S t . SE : Th i s p r o j e c t w i l l w i d e n A W S b e t w e e n F i r a n d He m l o c k S t r e e t s f r o m 3 l a n e s t o 5 l a n e s a n d in c l u d e s n e w s i d e w a l k s , s t r e e t l i g h t i n g , t r a n s i t im p r o v e m e n t s a n d i n s t a l l a n e w s i g n a l a t He m l o c k S t . 1 2 , 4 2 6 , 4 0 0 (T I B ) 60 6 , 6 0 0 (M I T ) 3, 0 3 3 , 0 0 0 3 , 0 3 3 , 0 0 0 0 % A p r - 1 3 O c t - 1 3 D u n s d o n Co n s u l t a n t N e g o t i a t i o n i s i n pr o c e s s c o n c u r r e n t w i t h CP 1 1 1 8 . Pa g e 3 o f 6 DI.H Da t e : A p r i l 1 1 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 25 CP 1 1 0 8 20 1 1 / 1 2 C i t y w i d e S t o r m P o n d C l e a n i n g : Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l o f se d i m e n t f r o m 8 s t o r m d r a i n a g e p o n d s lo c a t e d t h r o u g h o u t t h e C i t y a n d c l e a n t h e di t c h a l o n g A S t r e e t S E / E a s t V a l l e y H i g h w a y . 2 41 7 , 6 0 0 4 1 7 , 6 0 0 4 1 7 , 6 0 0 9 8 % A p r - 1 2 S e p - 1 2 L e e Co n t r a c t d o c u m e n t s a r e be i n g f i n a l i z e d . 26 CP 0 7 6 5 La k e l a n d H i l l s R e s e r v o i r I m p r o v e m e n t : Th i s p r o j e c t w i l l p r o v i d e v a r i o u s i m p r o v e m e n t s a t th e r e s e r v o i r , i n c l u d i n g p a i n t i n g , s e i s m i c up g r a d e s , a n d f a c i l i t y m o d i f i c a t i o n s . 2 4 0 0 , 0 0 0 40 0 , 0 0 0 4 0 0 , 0 0 0 7 5 % J u n - 1 2 D e c - 1 2 V o n d r a k Pr o j e c t i s d e p e n d e n t u p o n co m p l e t i o n o f R e s e r v o i r 6 im p r o v e m e n t . 27 CP 1 0 2 4 AW S a n d M S t r e e t S E I n t e r s e c t i o n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t i m p r o v e m e n t s a t t h e in t e r s e c t i o n t o a d d r e s s c a p a c i t y a n d s a f e t y co n c e r n s . 2 7 5 , 0 0 0 75 , 0 0 0 9 7 5 , 0 0 0 1 0 % Ju n - 1 2 Pr e - D e s i g n On l y TB D T r u o n g AW S / M S t . S E - In s t a l l e d pr o t e c t e d l e f t t u r n f o r ea s t / w e s t b o u n d t r a f f i c o n AW S t u r n i n g o n t o M S t . S E (C o m p l e t e d ) 17 t h / M S t . S E - re s t r i c t l e f t tu r n m o v e m e n t s f r o m 1 7 t h t o M. ( C o m p l e t e d ) AW S / M S t . S E P r e - De s i g n - de t e r m i n e t h e ul t i m a t e c o n f i g u r a t i o n a n d fo o t p r i n t o f t h e i n t e r s e c t i o n , in c l u d i n g a d d r e s s i n g t h e we s t b o u n d A W S t o no r t h b o u n d M S t . S E t u r n i n g mo v e m e n t , a c c e s s c o n t r o l , an d b i k e a c c o m m o d a t i o n s f o r cr o s s i n g A W S . C o s t s b e i n g de v e l o p e d b a s e d o n P W C pr e f e r r e d o p t i o n s . 28 CP 0 9 0 6 20 0 9 G a t e w a y P r o j e c t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w g a t e w a y s i g n a t Ea s t V a l l e y H i g h w a y a n d L a k e T a p p s P a r k w a y . 3 1 0 0 , 0 0 0 (G e n F u n d ) 10 0 , 0 0 0 1 0 0 , 0 0 0 3 0 % H o l d H o l d L e e Ea s e m e n t a c q u i s i t i o n co m p l e t e d . P r o j e c t o n h o l d . 29 CP 0 6 2 4 We l l 5 U p g r a d e : Th i s p r o j e c t w i l l c o n s t r u c t a n e w w e l l f a c i l i t y in c l u d i n g e m e r g e n c y g e n e r a t o r a n d d i s i n f e c t i o n ca p a b i l i t y . 3 7 5 1 , 9 0 0 75 1 , 9 0 0 7 5 1 , 9 0 0 0 % J a n - 1 3 D e c - 1 3 L e e Co n s u l t a n t s c o p i n g i n pr o c e s s . 30 C5 1 2 A We l l 4 I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t a n e w b u i l d i n g t o h o u s e a s t a n d b y g e n e r a t o r , d i s i n f e c t i o n e q u i p m e n t , a n d re s t r o o m f a c i l i t i e s f o r s t a f f . 3 6 3 0 , 0 0 0 63 0 , 0 0 0 6 3 0 , 0 0 0 0 % D e c - 1 2 J u l - 1 3 D u n s d o n Co n s u l t a n t s c o p i n g i n pr o c e s s . 31 C2 2 9 A BN S F / E V H P e d e s t r i a n U n d e r c r o s s i n g : Th i s p r o j e c t w i l l c o n s t r u c t a p e d e s t r i a n un d e r c r o s s i n g o f b o t h E a s t V a l l e y H i g h w a y ( A S t SE ) a n d t h e B N S F r a i l t r a c k s j u s t n o r t h o f t h e Wh i t e R i v e r . 3 3 8 5 , 0 0 0 (S t a t e ) 38 5 , 0 0 0 9 , 0 0 0 , 0 0 0 6 0 % H o l d H o l d D u n s d o n Fi n a l d e s i g n o n h o l d pe n d i n g B N S F i s s u e s . Ad d i t i o n a l f u n d s w i l l b e re q u i r e d t o c o m p l e t e de s i g n , e n v i r o n m e n t a l pe r m i t t i n g , a n d co n s t r u c t i o n . T O T A L 8 , 8 31 , 5 0 5 2 0 , 5 5 4 , 0 7 5 6 , 3 6 2 , 5 4 3 5 , 7 4 0 , 2 0 0 4 0 , 3 9 9 , 7 7 9 8 1 , 8 8 8 , 1 0 2 8 6 , 3 3 5 , 5 6 8 Pa g e 4 o f 6 DI.H Da t e : A p r i l 1 1 , 2 0 1 2 To t a l SO S Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 0 3 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s Wi c k s t r o m 20 1 1 P r o g r a m a p p r o v e d b y C o u n c i l Co m m i t t e e . 32 CP 1 1 0 1 20 1 1 L o c a l S t r e e t P a v e m e n t P r e s e r v a t i o n - Ph a s e 1 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s i n a n d a r o u n d t h e C i t y ' s do w n t o w n a r e a . T h i s P h a s e 1 p r o j e c t i n c l u d e s t h e pa t c h i n g a n d o v e r l a y o f c o n c r e t e a n d a s p h a l t st r e e t s . 1, 8 0 0 , 0 0 0 - - - - 1 , 8 0 0 , 0 0 0 1 , 4 9 3 ,3 4 9 1 0 0 % J u n - 1 1 1 0 0 % N o v - 1 1 W i c k s t r o m P r o j e c t C o m p l e t e 33 CP 1 1 2 1 20 1 1 L o c a l S t r e e t P a v e m e n t P r e s e r v a t i o n - Ph a s e 2 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s i n a n d a r o u n d t h e C i t y ' s do w n t o w n a r e a . T h i s P h a s e 2 p r o j e c t i n c l u d e s t h e re c o n s t r u c t i o n o f 6 t h P l N E o f f o f 6 t h S t , 2 n d S t . NE b e t w e e n R S t a n d O S t , H S t S E b e t w e e n 2 n d St . a n d 4 t h S t . , a n d G / 3 r d S t S W b e t w e e n M a i n an d E S t , i n c l u d i n g u t i l i t y i m p r o v e m e n t s w i t h i n th e s e s t r e e t s . 1, 0 2 1 , 0 0 0 3 4 1 , 9 0 0 1 8 0 , 0 0 7 4 2 5 , 4 0 0 - 1 , 9 6 8 , 3 0 7 1 , 5 2 6 , 6 2 1 1 0 0 % D e c - 1 1 1 2 % A u g - 1 2 W i c k s t r o m Wo r k i s u n d e r w a y a t t h e 2 n d S t r e e t NW a n d o n 3 r d S t r e e t S W l o c a t i o n s . 2, 8 2 1 , 0 0 0 3 4 1 , 9 0 0 1 8 0 , 0 0 7 4 2 5 , 4 0 0 - 3 , 7 6 8 , 3 0 7 3 , 0 1 9 , 9 7 0 Wi c k s t r o m 20 1 2 P r o g r a m a p p r o v e d b y C o u n c i l Co m m i t t e e . 34 CP 1 2 0 1 20 1 2 L o c a l S t r e e t P a v e m e n t Re c o n s t r u c t i o n : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s t h r o u g h o u t t h e C i t y in c l u d i n g : J S t S E b e t w e e n 2 n d a n d 4 t h S t . S E 2 2 n d S t . S E b e t w e e n M a n d R S t . S E 2 7 t h / H / 2 8 t h S t . S E E a s t o f F S t . S E Wa t e r a n d s t o r m i m p r o v e m e n t s w i l l a l s o b e co m p l e t e d o n t h e s e s t r e e t s . 1, 8 0 0 , 0 0 0 1 0 0 , 0 0 0 1 1 8 , 5 0 0 2 , 0 1 8 , 5 0 0 2 , 7 8 0 , 0 0 0 4 0 % M a y - 1 2 O c t - 1 2 W i c k s t r o m C o n s u l t a n t w o r k i s u n d e r w a y . Ot h e r S O S P r o j e c t s : CP 1 2 0 6 , P a v e m e n t P a t c h i n g , C h i p S e a l s , a n d Ov e r l a y s 20 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 Wi c k s t r o m F o r s t a t u s s e e C P 1 2 0 6 2, 0 0 0 , 0 0 0 1 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 2 1 8 , 5 0 0 2 , 9 8 0 , 0 0 0 T O T A L S O S P R O G R A M 2 0 1 1 & 2 0 1 2 4 , 8 2 1 , 0 0 0 4 4 1 , 9 0 0 1 8 0 , 0 0 7 5 4 3 , 9 0 0 - 5 , 9 8 6 , 8 0 7 5 , 9 9 9 , 9 7 0 20 1 2 S O S P r o g r a m S u b t o t a l s 20 1 1 S O S P r o g r a m : T h i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pr e s e r v a t i o n o f l o c a l s t r e e t s t h r o u g h a c o m b i n a t i o n o f c o n t r a c t s . 20 1 1 S O S P r o g r a m S u b t o t a l s SO S P R O G R A M S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) 20 1 2 S O S P r o g r a m : T h i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pr e s e r v a t i o n o f l o c a l s t r e e t s t h r o u g h a c o m b i n a t i o n o f c o n t r a c t s . De s i g n C o n s t r u c t i o n Pa g e 5 o f 6 DI.H Da t e : Ap r i l 1 1 , 2 0 1 2 To t a l To t a l De s i g n Ad v . Co n s t . Fi n i s h St a f f Ac t i o n No . Pr o j . # Lo c a t i o n / D e s c r i p t i o n Bu d g e t Es t i m a t e d C o s t % Da t e % Da t e Ma n a g e r Co m m i t t e e St a t u s A MS 1 1 1 0 Ja c o b s e n T r e e F a r m a n d F i e l d s R e s i d e n t i a l B u i l d i n g s De m o l i t i o n : Th i s p r o j e c t w i l l d e m o l i s h t h e e x i s t i n g b u i l d i n g s l o c a t e d o n t h e Ja c o b s e n T r e e F a r m a n d o n t h e F i e l d s p r o p e r t i e s . 14 2 , 0 0 0 $ 1 1 3 , 2 6 7 $ 1 0 0 % O c t - 1 1 9 5 % A p r - 1 2 D u n s d o n M S C Wo r k o n t h e c h a n g e o r d e r i s un d e r w a y . B CP 1 1 1 5 Ci t y H a l l N W P l a z a I m p r o v e m e n t s : Th i s p r o j e c t w i l l r e n o v a t e t h e N W e n t r a n c e t o C i t y H a l l s i m i l ar t o th e r e c e n t i m p r o v e m e n t s o n t h e s o u t h s i d e o f C i t y H a l l . W o r k w il l in c l u d e n e w p a v e m e n t , u p d a t e d l i g h t i n g , A D A R a m p u p g r a d e s an d n e w C i t y H a l l s i g n a g e . 47 5 , 9 7 7 $ 4 5 8 , 5 7 0 $ 9 9 % M a r - 1 2 J u l - 1 2 C h a m b e r l a i n P C D C Co n s u l t a n t w o r k i s n e a r l y co m p l e t e . P r o j e c t m a y b e p u t o n ho l d p e n d i n g t h e r e s u l t s o f t h e Te n t P r o p o s a l R e q u e s t s . C CP 0 6 1 6 Wa y f i n d i n g - P e d e s t r i a n K i o s k s : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n o f t h e d o w n t o w n P e d e st r i a n Ki o s k a n d i n s t a l l t h e s e s t r u c t u r e s a t u p t o 9 l o c a t i o n s w i t h i n th e Do w n t o w n a r e a . 91 , 0 0 0 $ 1 1 6 , 0 5 0 $ 1 0 % J u n - 1 2 D e c - 1 2 V o n d r a k P C D C Co n s u l t a n t a g r e e m e n t i s e x e c u t e d an d d e s i g n w o r k i s u n d e r w a y . D CP 1 0 1 6 Fe n s t e r L e v e e P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s o n t h e F e n s t e r Le v e e a l o n g t h e G r e e n R i v e r . 63 9 , 1 0 0 $ 1 , 2 0 0 , 0 0 0 $ 6 0 % N / A D e c - 1 3 A n d e r s e n P C D C Wo r k w i l l b e c o m p l e t e d b y K i n g Co u n t y . F u n d i n g i s f r o m 3 G r a n t s an d m a t c h i n g s t o r m f u n d s . W R I A 9 E c o s y s t e m F o r u m a p p r o v e d a n ad d i t i o n a l $ 3 0 0 K i n W R I A 9 / K C D fu n d s f o r t h e p r o j e c t i n J a n u a r y ; ho w e v e r , a r e c e n t s t a t e s u p r e m e co u r t d e c i s i o n ( C a r y v . M a s o n Co u n t y ) h a s i n v a l i d a t e d t h e as s e s s m e n t c o l l e c t i o n me t h o d o l o g y f o r K C D ’ s 2 0 1 2 fu n d s , t h u s t h e $ 3 0 0 K a p p r o v e d by W R I A 9 i s n o l o n g e r a v a i l a b l e fo r t h e p r o j e c t . P l a n n i n g i s wo r k i n g n o w t o i d e n t i f y o t h e r fu n d i n g s o u r c e s f o r t h e p r o j e c t . Pr e - D e s i g n w o r k i s c o m p l e t e . E MS 0 8 0 2 Ai r p o r t R o o f E l a s t o m e r i c C o a t i n g : Th i s p r o j e c t w i l l c o m p l e t e r o o f i m p r o v e m e n t s t o t h e A i r p o r t b u i l d in g s a s ne e d e d . 22 0 , 0 0 0 $ 2 2 0 , 0 0 0 $ 0 % M a y - 1 2 A u g - 1 2 B u r k e M S C Or i g i n a l R e - R o o f B i d s w e r e re j e c t e d b e c a u s e t h e y w e r e 5 0 % ov e r t h e C i t y ' s e s t i m a t e . P r o j e c t wi l l b e r e - p a c k a g e d a n d b i d i n t h e Sp r i n g o f 2 0 1 2 u s i n g a n al t e r n a t i v e t o a f u l l r o o f re p l a c e m e n t w h i c h i s a n el a s t o m e r i c c o a t i n g . OT H E R P R O J E C T S - A C T I O N B Y O T H E R C O M M I T T E E S Pa g e 6 o f 6 DI.H AGENDA BILL APPROVAL FORM Agenda Subject: Activities Matrix Date: April 10, 2012 Department: Public Works Attachments: Public Works Committee Activities Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: See attached matrix. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:April 16, 2012 Item Number:DI.I AUBURN * MORE THAN YOU IMAGINEDDI.I No . It e m De s c r i p t i o n Co n t a c t Ne x t PW C  Re v i e w Da t e Es t . Co m p .  Da t e S t a t u s A S t r e e t Li g h t i n g D o w d y M a y