HomeMy WebLinkAbout3124RESOLUTION NO. 3124
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH JBK
COMMUNICATIONS, INC. TO PROVIDE TELECOMMUNICATION SERVICES
AND INSTALL TELECOMMUNICATION COMPONENTS AT VARIOUS CITY
FACILITIES.
THE COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A
REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS
FOLLOWS:
SECTION 1. The Mayor and City Clerk of the City of Auburn are
herewith authorized to execute an Agreement for Professional Services with
JBK COMMUNICATIONS, INC. to provide telecommunication services and
install telecommunication components at various City facilities. A copy of said
Agreement as set forth in Exhibit "A" is attached hereto and incorporated herein
by this reference.
SECTION 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
DATED this /f _ day of Q , 1999.
Resolution No. 3124
October 14, 1999
Page 1
CITY OF AUBURN
q,i,.d.a).a.,
CHARLES A. BOOTH
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
5s5
Michael J. Reynol s,
City Attorney
Resolution No. 3124
October 14, 1999
Page 2
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT made and entered into by and between the CITY OF AUBURN, a
Municipal Corporation in King County, Washington, hereinafter referred to as "CITY" and with
JBK Communications Inc., hereinafter referred to as "CONSULTANT ".
In consideration of the covenants and conditions of this Agreement, the parties hereby
agree as follows:
1. SCOPE OF WORK.
Please see attachment 1 for detailed pricing. The scope of work for this project
includes the following sites: City Hall (25 W. Main), Fire Station 31 (1101 D. St. NE),
Fire Station 32 (1951 R. St. SE), Fire Station 33 (2905 C St. SW), Maintenance and
Operations Building (1305 C. St. SW) and the Senior Center (910 9th St. SE).
At City Hall, the single mode fiber cable installed by TCl/AT &T will be connected to a
fiber patch panel. In addition, the single mode fiber cable installed by the King County
INET, will be connected to the fiber patch panel as well. At City Hall, distribution fiber
will be 62.5/125 micron, tight buffered, multi -mode, 6 strand fiber and distributed from
the server room on the 1st floor to the East Wing data closet and to the South Wing (both
floors). The fiber will be tested for continuity and loss with a light power meter and
results will be provided.
At each site, a wall mounted data rack will be installed, a data patch panel will be
installed and Plenum rated Category 5 cable will be installed for the number of data ports
needed and tested per EIAITIA 568 Standards. Printed test results will be provided. The
first phase of this project will begin at City Hall and then branch out to the remote sites.
.CA16, f 4, e ; 3 4.25"
Agreement for Professional Services
October 8, 1999
Page 1 of 11
Total cost for this project will not exceed $52,350.00
Sales Tax $ 4,502.10
Total After Sales Tax $56,852.10
2. TERM.
The term of this contract begins on November 15t, 1999 and will conclude on February
15th 2000. This will give JBK communications sufficient time to wire each above
mentioned locations.
3. COMPENSATION.
In the event services beyond those specified in the Scope of Work, and not
included in the compensation listed in this agreement are required, a contract modification shall
be negotiated and approved by the CITY prior to any effort being expended on such services
4. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical accuracy,
timely completion and the coordination of all studies, analysis, designs, drawings, specifications,
reports and other services performed by the CONSULTANT under this Agreement. The
CONSULTANT shall, without additional compensation, correct or revise any errors, omissions
or other deficiencies in its plans, designs, drawings, specifications, reports and other services
required. The CONSULTANT shall perform its services to conform to generally accepted
professional and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services. Except
as otherwise provided herein, neither the CITY'S review, approval or acceptance of, nor payment
for, any of the services shall be construed to operate as a waiver of any rights under this
Agreement for Professional Services
October 8, 1999
Page 2 of 11
Agreement or of any cause of action arising out of the performance of this Agreement to the full
extent of the law.
5. INDEMNIFICATION /HOLD HARMLESS.
The CONSULTANT shall indemnify and hold the CITY and its officers and employees harmless
from and shall process and defend at its own expense all claims, demands, or suits at law or
equity arising in whole or in part from the CONSULTANT'S negligence or breach of any of its
obligations under this Agreement; provided that nothing herein shall require the CONSULTANT
to indemnify the CITY against and hold harmless the CITY from claims, demands or suits based
solely upon the conduct of the CITY, their agents, officers and employees and provided further
that if the claims or suits are caused by or result from the concurrent negligence of (a) the
CONSULTANT'S agents or employees and (b) the CITY, their agents, officers and employees,
this indemnity provision with respect to (1) claims or suits based upon such negligence, (2) the
costs to the CITY of defending such claims and suits, etc. shall be valid and enforceable only to
the extent of the CONSULTANT'S negligence or the negligence of the CONSULTANT'S
agents or employees. The provisions of this section shall survive the expiration or termination of
this Agreement.
6. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent contractor
and not the agent or employee of the CITY and that no liability shall attach to the CITY by
reason of entering into this Agreement except as otherwise provided herein. The parties agree
that this Agreement may not be assigned in whole or in part without the written consent of the
CITY.
7. INSURANCE.
Agreement for Professional Services
October 8, 1999
Page 3 of 11
CONSULTANT shall procure and maintain for the duration of this Agreement,
commercial general liability insurance against claims for injuries to persons or damage to
property which may arise from or in conjunction with services provided to the CITY by the
CONSULTANT, its agents, employees or subcontractors, under this Agreement. The
CONSULTANT agrees to provide commercial general liability insurance and shall maintain
liability limits of no less then ONE MILLION DOLLARS ($1,000,000) per occurrence and ONE
MILLION DOLLARS ($1,000,000) general aggregate. The CONSULTANT shall also provide
and maintain professional liability coverage in the minimum liability limits of ONE MILLION
DOLLARS ($1,000,000) per claim and ONE MILLION DOLLARS ($1,000,000) aggregate.
The general liability coverage shall also provide that the CITY, its officers, employees
and agents are to be covered as additional insured as respects: Liability arising out of the
services or responsibilities performed by or under obligation of the CONSULTANT under the
terms of this Agreement, by the CONSULTANT, its employees, agents and subcontractors.
Both the general liability and professional liability coverage shall provide that the
CONSULTANT'S insurance coverage shall be primary insurance as respects the CITY, its
officials, employees and agents. Any insurance or self insurance maintained by the CITY, its
officials, employees or agents shall be excess to the CONSULTANT'S insurance and shall not
contribute with it. Each insurance policy required by this section of the Agreement shall be
endorsed to state that coverage shall not be suspended, voided, or canceled except when thirty
(30) days prior written notice has been given to the CITY by certified mail return receipt
requested. All insurance shall be obtained from an insurance company authorized to do business
in the State of Washington. The CONSULTANT agrees to provide copies of the certificates of
insurance to the CITY specifying the coverage required by this section within 14 days of the
execution of this Agreement. The CITY reserves the right to require that complete, certified
copies of all required insurance policies be submitted to the CITY at any time. The CITY will
Agreement for Professional Services
October 8, 1999
Page 4 of 11
pay no progress payments under Section 3 until the CONSULTANT has fully complied with this
section.
8. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to which
this Agreement may apply directly or through contractual, hiring, or other arrangements on the
grounds of race, color, creed, religion, national origin, sex, age, or where there is the presence of
any sensory, mental or physical handicap.
9. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs, documents,
records, books, specifications, reports, estimates, summaries and such other information and
materials as the CONSULTANT may have accumulated , prepared or obtained as part of
providing services under the terms of this Agreement by the CONSULTANT, shall belong to and
shall remain the property of the CITY OF AUBURN. In addition, the CONSULTANT agrees to
maintain all books and records relating to its operation and concerning this Agreement for a
period of six (6) years following the date that this Agreement is expired or otherwise terminated.
The CONSULTANT further agrees that the CITY may inspect any and all documents held by the
CONSULTANT and relating to this Agreement upon good cause at any reasonable time within
the six (6) year period. The CONSULTANT also agrees to provide to the CITY, at the CITY'S
request, the originals of all drawings, documents, and items specified in this Section and
information compiled in providing services to the CITY under the terms of this Agreement.
Reuse by the CITY of any of the drawings, computer discs, documents, records, books,
specifications, reports, estimates, summaries and such other information and materials on
extensions of this project or any other project without the written permission of the
CONSULTANT shall be at the CITY'S sole risk.
10. TERMINATION OF AGREEMENT.
Agreement for Professional Services
October 8, 1999
Page 5 of 11
This Agreement may be terminated by either party upon twenty (20) days written notice
to the other party, and based upon any cause. In the event of termination due to the fault of
other(s) than the CONSULTANT, the CONSULTANT shall be paid by the CITY for services
performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the CONSULTANT
shall (1) promptly discontinue all services affected as directed by the written notice, and (2)
deliver to the CITY all data, drawings, specifications, reports, estimates, summaries, and such
other information and materials as the CONSULTANT may have accumulated, prepared or
obtained in performing this Agreement, whether completed or in process.
11. GENERAL PROVISIONS.
11.1. This Agreement shall be governed by the laws, regulations and ordinances of the
City of Auburn, the State of Washington, King County, and where applicable, Federal laws.
11.2. All claims, disputes and other matters in question arising out of, or relating to, this
Agreement or the breach hereof, except with respect to claims which have been waived, will be
decided by a court of competent jurisdiction in King County, Washington. Pending final
decision of a dispute hereunder, the CONSULTANT and the CITY shall proceed diligently with
the performance of the services and obligations herein.
11.3. The CITY and the CONSULTANT respectively bind themselves, their partners,
successors, assigns, and legal representatives to the other party to this Agreement with respect to
all covenants to this Agreement.
11.4. This Agreement represents the entire and integrated Agreement between the CITY
and the CONSULTANT and supersedes all prior negotiations, representations or agreements
either oral or written. This Agreement may be amended only by written instrument signed by
both the CITY and the CONSULTANT.
Agreement for Professional Services
October 8, 1999
Page 6 of 11
11.5. Should it become necessary to enforce any term or obligation of this Agreement,
then all costs of enforcement including reasonable attorneys fees and expenses and court costs
shall be paid to the substantially prevailing party.
11.6. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
11.7. If any provision of this agreement is invalid or unenforceable, the remaining
provisions shall remain in force and effect.
Agreement for Professional Services
October 8, 1999
Page 7 of 11
CITY OF AUBURN
.1-R.e.-re
Charles A. Booth, Mayor
Date 0 — ?47
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Michael J. Reynolds, City Attorney
Authorized S ature
1601 /1,17-717
Print or Type Name
TITLE: D 1=�T
Address 5-2-o3 k v y ✓ILL) ?
Address Gt.A4- 9/g D3
Phone ( 3 6c7 L /5'`i- /7.")-3
Fax# (360) "/3g- 3V9J
Federal Tax ID # % l- )3 2 - 0 3/D
REF. H: \FORMS\FE054 (R 7/99)
E: \FORMS \FE054 (R 7/99)
Agreement for Professional Services
October 8, 1999
Page 8 of 11
10/07/99 18:33 FAX 3604383491
JBK C03111 INC el 02
f.
/i.,--/
/23.7( mmu121cal ons Inc.
5203 Lacey fJfuoi 66 Lacey; arviinylon 9403 -2443 206-459-1223
.ax ')Cum6et 206-4383491
Thomas Smith
City of Auburn
Auburn, WA
October 8, 1999
Dear Thomas,
This cost estimate is for City Hall, Fire 31, Fire 32, Fire 33 and Maintenance and Operations.
Costa break -out per location as follows:
A. City Hall
Basement 7 Category S Runs $175,00 per run $ 1,225.00
1' Floor 66 Category 5 Runs 5175.00 per run 11,550.00
2m Foos 82 Category 5 Runs $175.00 per Run 14,350.00
Server Room to South & East 5,000.00
Wings on 1st and 2nd Floors. Fiber Feed
(5) Wall Mount Racks $150.00 each 750.00
Patch Panels as needed S100.00 each 500.00
Basement (1) 72 Port pp, (1) 60 fiber s.m. 5,000
Cable, (1) 8 fibers. m. cable
B. Fire 31
C. Maintenance & Operations
Subtotal $38,375.00
17 Category 5 Runs
(1)Wall Mount Data Rack
(1) 48 Port, Cat. 5 Patch Panel
Subtotal $ 3,225.00
5175.00 per tan $ 2,975.00
$150.00 each 150.00
$ 100.00 each 100.00
22 Category 5 Runs $175.00 per tun $ 3,850.00
(1) Wall Motmt Data Rack $150.00 each 150.00
(1) 48 Port Patch Panel $100.00 each 100.00
Subtotal 54,100.00
10/07/99 18:33 FAX 3604383491
D. Fire 32
E. Fire 33
F. Senior Center
City Hall
Fire 31
Maintenance & Operations
Fire 32
Fire 33
Senior Center
Subtotal
% Sales Tax
Total
JBK COMM INC
5 Category 5 Runs S175,00 per run $ 875.00
(1) Wall Mount Data Rack 5150.00 each 150.00
(1) 16 Port Patch Panel S 75.00 each 75.00
Subtotal S1100.00
5 Category 5 Runs
(1) Wall Mount Data Rack
(1) 16 Port Patch Panel
Subtotal $1,100.00
$ 175.00 per run S 875.00
$150,00 each 150.00
$ 75.00 each 75.00
24 Category 5 Runs $175,00 per run $4,200.00
(1) Wall Mount Data Rack 150.00 $150.00 each 150.00
(1) 32 Port Patch Panel $ 87.50 each 87.51
Subtotal $4,437.50
S 38,375.00
3,225.00
4,100.00
1,100.00
1,100.00
4.437.50
S 52,337.50
All Category 5 wire will be Plenum rated. All Category 5 vrire will be
Standards. Printed test results will be provided.
Distribution fiber will be 62.5 /125 micron, tight buffered, multi -mode,
Floor to the East Virg 14 Floor Closet and the South Vulg. The fiber
light power meter and results provided.
Please feel free to call me at (360) 459 -1223 with any questions regarding this cost estimate.
All system components have a one -year factory warranty. JBK Communications, Inc. will provide a one- year
warranty on all materials and workmanship We also provide all miscellaneous equipment needed for installation.
JBK Communications Inc. is highly qualified with over 70 years of combined experience in the telephone industry,
most of which has been in the Olympia area, dealing with State agencies. Our employees are paid prevailing wages.
As a local company, we can respond quickly to any repair problems that may arise. We can complete the
installation by your required due date providing that there are no more than a reasonable number of changes to the
original specifications_ Any delays to the job caused by contracted companies other than RIK Communications,
Inc., may result in additional time and/or travel rharges. Any customer changes may result in additional time,
materials and travel charges.
installed and tested per EIA/TIA 568
6 strand fiber from the server room on the l
will be tested for continuity and loss with a
Thank you for considering my company for the opportunity to serve you.
Sincerely,
Robert J. Fitzgerald RCDD
President/JBK Communications, Inc.
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