HomeMy WebLinkAbout3596RESOLUTION NO. 3 5 9 6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO
ENTER INTO AN AGREEMENT BETWEEN THE CITY OF AUBURN AND
THE YWCA OF SEATTLE, SNOHOMISH AND KING COUNTIES FOR THE
PROVISION OF HUMAN SERVICES DURING THE YEAR 2003
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A
REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT:
Section 1. The Mayor and City Clerk of the City of Auburn are herewith
authorized to enter into an Agreement between the City of Auburn and the YWCA OF
SEATTLE, SNOHOMISH AND KING COUNTIES, a local non - profit charitable
organization, to provide human services to Auburn residents as described in the
Agreement for the year 2003, in substantial conformity with the Agreement attached
hereto, marked as Exhibit "A" and incorporated herein by reference.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
DATED and SIGNED this / ` ' day of April, 2003.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
Resolution No. 3596
April 1, 2003
Page 1
ATTEST:
attb./f1
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Da Heid,
City Attorney
Resolution No. 3596
April 1, 2003
Page 2
AGREEMENT FOR SERVICES
ors,
THIS AGREEMENT made and entered into this day of
, 2003, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington, hereafter referred to as "CITY ", and YWCA OF
SEATTLE, KING, AND SNOHOMISH COUNTIES which is located it 1010 South 2nd
Street Renton, WA 98055, a non - profit corporation organized under the laws of the State
of Washington, hereafter referred to as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its
residents through the provision of Domestic Violence Community Advocacy Services; and
WHEREAS, the CITY is interested in continuing support of YWCA, including
development of additional resources and service sites, for low income Auburn residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE.
The purpose of this Agreement is to provide for an appropriation to the AGENCY
for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this
reference as if fully set forth, to Auburn residents during the 2003 term. This support is in
recognition of the fact that the demand for the services delivered by the AGENCY
continues to rise.
II. SCOPE OF SERVICES.
A. The parties agree and understand that the AGENCY agrees to provide services,
as described in Exhibits 1 through 4, which may include developmen: of new resources,
City of Auburn Resolution 3596
Agreement — GF — 0323, YWCA
April 7, 2003
Page 1 of 8
to low income Auburn residents. Services to be provided are set forth in Exhibits 1
through 4 to this agreement, and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined in the Exhibits.
Said services are to be completed no later than December 31, 2003.
III. TERM.
The term of this Agreement shall commence on January 1, 2003 and shall expire
on December 31, 2003.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City within 15 days of the close of each
calendar quarter a status report containing program statistics regarding the type and level
of services provided to the City of Auburn, as well as financial information pertaining to
the contract agreement and expenditures. The final report, which may include estimated
service levels, shall be submitted no later than December 12, 2003. Format and contents
of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are incorporated
herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in
the format commonly referred to as "outcomes reports" which will show the intended
linkages between the activities conducted and the changes the activities will produce.
These reports shall contain information as set forth in Exhibit 4 to thi::; Agreement, which
is incorporated herein by this reference, and shall be submitted to the City at the end of
the first quarter and within sixty days following the close of the calendar year.
C. As full and total payment for the services provided under this Agreement, the CITY
agrees to pay the AGENCY the total amount of $28,000.00 as set forth in Exhibit 1. The
City of Auburn Resolution 3596
Agreement — GF — 0323, YWCA
April 7, 2003
Page 2 of 8
CITY will pay an amount equal to one - quarter of the total amount wii.nin thirty (30) days
following the CITY's receipt of quarterly invoices. The required format and content of
quarterly invoices is set forth in the Exhibits to this Agreement, and is incorporated herein
by this reference.
VI. INDEMNIFICATION.
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its
elected and appointed officials, employees and agents from and against any and all
claims, demands and /or causes of action of any kind or character whatsoever arising out
of or relating to services provided by the AGENCY, its employees, volunteers or agents
concerning any and all claims by any persons for alleged injury or darnage to persons or
property to the extent caused by the negligent acts, errors or omissions of the AGENCY,
its employees, volunteers or agents or representatives. In the event that any suit or claim
for damages based upon such claim, action, loss or damage is brought against the CITY,
the AGENCY shall defend the same as its sole costs and expense; provided that the
CITY retains the right to participate in said suit if any principle of governmental or public
law is involved; and if final judgment be rendered against the CITY and /or its officers,
elected officials, agents and employees or any of them or jointly against the CITY and the
AGENCY and their respective officers, agents, volunteers, employees or any of them, the
AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and
expense which the CITY has incurred as a result of such claim or suit. The provisions of
this section shall survive the expiration or termination of this Agreement.
VII. INDEPENDENT CONTRACTOR/ASSIGNMENT.
City of Auburn Resolution 3596
Agreement — GF — 0323, YWCA
April 7, 2003
Page 3 of 8
The parties agree and understand that the AGENCY is an independent contractor
and not the agent or employee of the CITY and that no liability shall attach to the CITY by
reason of entering into this Agreement except as provided herein. The services required
under this Agreement may not be assigned or subcontracted by the AGENCY without the
prior written consent of the CITY.
VIII. INSURANCE.
The AGENCY shall procure and maintain for the duration of this Agreement
insurance against claims for injuries to persons or property which may arise from or in
connection with services provided by the AGENCY, it agents, employees or volunteers
under this Agreement. The AGENCY agrees to provide comprehensive general liability
insurance and shall maintain liability limits of not less than ONE MILLION DOLLARS
($1,000,000) combined single limit coverage per occurrence for bodily injury, personal
injury and property damage. Where professional services are provided as part of the
services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall
also provide and maintain professional liability coverage including errors and omissions
coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000)
combined single limit per occurrence for bodily injury, personal injury and property
damage. Any deductibles or self insured retentions in either policy must be declared to
and approved by the CITY. At the option of the CITY either: The ins.jrer shall reduce or
eliminate such deductibles or self insured retentions as respects the CITY, its officials and
employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses. The policies are to
contain or be endorsed to contain the following provisions:
City of Auburn Resolution 3596
Agreement — GF — 0323, YWCA
April 7, 2003
Page 4 of 8
1) GENERAL LIABILITY COVERAGE:
The CITY, its elected and appointed officials, employees and agents are to be
covered as additional insureds as respects: Liability arising out of services and
activities performed by or on behalf of AGENCY, its employees, agents and
volunteers. The coverage shall contain no special limitations on the scope of
protection afforded to the CITY, its elected and appointed officials, employees or
agents.
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES:
(a) The AGENCY's insurance coverage shall be primary insurance as respects the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained by the CITY, its officials, employees or agents shall be in excess of
the AGENCY's insurance and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect
coverage provided to the CITY, its officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply separately to
each insured against whom claim is bought or suit is brought except with
respect to the limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled, reduced in coverage, or in
limits except after thirty (30) days prior written notice by certified mail return
receipt requested has been given to the CITY. The AGENCY agrees to
provide copies of the Certificates of Insurance to the CITY at the time that this
Agreement takes effect.
City of Auburn Resolution 3596
Agreement — GF — 0323, YWCA
April 7, 2003
Page 5 of 8
(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with
original endorsements affecting coverage required by this clause. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The CITY
reserves the right to require complete, certified copies of all required insurance
policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its
policies or shall furnish separate certificates and endorsements for each. All
coverages for volunteers shall be subject to all the requirements stated herein.
IX. NONDISCRIMINATION.
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the
grounds of race, color, creed, religion, national origin, sex, age, or the presence of any
sensory, mental or physical handicap.
X. BOOKS AND RECORDS.
The AGENCY agrees to maintain separate accounts and records in accordance
with State Auditor's procedures, including personnel, property, financial and programmatic
records which sufficiently reflect direct and indirect costs and services performed under
this Agreement. The AGENCY agrees to maintain all books and records relating to this
Agreement for a period of three (3) years following the date that this AcIreement is expired
or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such
documents upon good cause at any reasonable time within the three (3) year period.
XI. TERMINATION OF AGREEMENT.
City of Auburn Resolution 3596
Agreement — GF — 0323, YWCA
April 7, 2003
Page 6 of 8
This Agreement may be terminated by either party upon ter, (10) days written
notice should the other party fail substantially to perform in accordance with its terms
through no fault of the other.
XII. GENERAL PROVISIONS.
A. The AGENCY agrees to submit a report to the CITY no later than
December 12, 2003, describing the progress and activities performed for
the year 2003 under its scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, and County of King and
where applicable, Federal laws.
C. The CITY and the AGENCY respectively bind themselves, their
successors, volunteers, assigns and legal representatives to the other
party to this Agreement and with respect to all covenants to this
Agreement.
D. This Agreement represents the entire and integrated hgreement between
the CITY and the AGENCY and supersedes all prior negotiations. This
Agreement may be amended only by written instrument signed by both the
CITY and the AGENCY.
E. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including .attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
F The AGENCY agrees to comply with all local, state and federal laws
applicable to its performance under this Agreement.
City of Auburn Resolution 3596
Agreement — GF — 0323, YWCA
April 7, 2003
Page 7 of 8
CITY OF AUBURN
PETER B. LEWIS
MAYOR
Danielle E. Daskam,
City Clerk
APPROVE
ie
City Attorney
STATE OF WASHINGTON )
)ss
COUNTY OF KING
On this i day of a 6'l , 2003, before me, the undersigned, a
tary Public in and for th State of Washington, personally appeared
a-0— td p.v , to me known to be the Executive Director of YWCA of Seattle,
King, and Snohemish Counties, the non - profit corporation that executed the within and foregoing
instrument, and acknowledged said instrument to be the free and voluntary act and deed of said
non - profit corporation for the uses and purposes therein mentioned, and on ovith stated that he /she
is authorized to execute said instrument on behalf of said non - profit corporatio°i.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed m'; official seal the date
hereinabove set forth.
NOTARY PUBLIC in and for the State of
Washington, residing in
MY COMMISSION expires: , ZOQce
City of Auburn Resolution 3596
Agreement - GF - 0323, YWCA
April 7, 2003
Page 8 of 8
EXHIBIT 1, Reso 3596, GF0323
CITY OF AUBURN
HUMAN SERVICE AGREEMENT
2003 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information
YWCA 425.226.1266
1010 South 2nd Street 425.226.2995
Renton, WA 98055 rasmuss @ywcaworks.org
Contact: Linda Rasmussen Title: Regional Director
Are professional services (e.g., counseling, case management) provided as part of this
Agreement? Yes
Contract Information
Contract Amount: 28,000.00 Program Name: Domestic Violence Community Advocacy
Description of Service to be provided: Domestic Violence Community Advocacy Services
Reporting Information
Report for 1st Qtr /Jan -Mar 2nd Qtr /Apr -Jun
2003 Service Units
3rd Qtr /Jul -Sep 4th Qtr /Oct -Dec
Narrative: Please attach other relevant information, inc uding current trends, program developments,
special events, publicity, community education, etc. If actual service units are lower than anticipated,
please explain.
City Funding
Only
All Funding Sources
Actual Service
Units to Date,
all Fund
Sources
Service Unit Description:
Auburn Residents Only
Total
Projected
Annual Units
Actual Units by Quarter
Service Unit/Performance Measure
15t
2nd
3rd
4th
Unduplicated Number of Auburn
Clients Served
30
30
30
30
20
Weekly Group Meetings Held
40
8
12
11
9
Community Outreach Events /Contacts
4
2
2
2
1
Narrative: Please attach other relevant information, inc uding current trends, program developments,
special events, publicity, community education, etc. If actual service units are lower than anticipated,
please explain.
CITY OF AUBURN
2003 Quarterly Financial Report
Agency: YWCA
Program: Domestic Violence Community Advocacy
Report for
151 Qtr /Jan -Mar 2nd Qtr /Apr -Jun
Date:
EXHIBIT 2, Reso 3596, GF0323
3rd Qtr /Jul -Sep 41h Qtr /Oct -Dec
Requested
Reimbursement:
Detail as Applicable:
Staff wages, taxes and benefits are calculated at: $28,000
.5 FTE for Community Advocate
.08 FTE for Supervision, Program Direction
.02 FTE for database, reporting, office support
$2,000 for telephone, local travel, training, supplies, postage, printing, occupancy
The YWCA preference is to bill for services as a performance contract, not on a reimbursement
basis.
Cost Categories
Budget
Award
This
Request
Cumulative
to date
Award
Balance
1
Personnel /Agency Services
2
Office /Operating Supplies
3
Consultant or Purchased
Services
4
Direct Client Assistance
5
Communications
6
!Travel & Training
7 jIntra- Agency Support
8 !Other per Detail
Grand Total
28,000.00
Requested
Reimbursement:
Detail as Applicable:
Staff wages, taxes and benefits are calculated at: $28,000
.5 FTE for Community Advocate
.08 FTE for Supervision, Program Direction
.02 FTE for database, reporting, office support
$2,000 for telephone, local travel, training, supplies, postage, printing, occupancy
The YWCA preference is to bill for services as a performance contract, not on a reimbursement
basis.
CITY OF AUBURN
2003 Demographic Report
Agency: YWCA
Program Domestic Violence Community Advocacy
Date:
EXHIBIT 3, Reso 3596, GF0323
Category
1ST
2M1a
3fa
4 11
Total YTD
Client
Residence **
* *List all clients
served in this
category.
In all other
categories list
Auburn clients
only.
Algona
Auburn
Black Diamond
Burien
Covington
Des Moines
Enumclaw
Federal Way
Kent
Maple Valley
Normandy Park
Pacific
Renton
SeaTac
Seattle
Tukwila
Unincorporated. King County
Other:
Unknown
TOTAL
Client
Income
Level
30% of median or below
50% of median or below
80% of median or below
Above 80% of median
Unknown
TOTAL
Client
Gender
Female
Male
Client
Age
0 -4
5 -12
13 -17
18 -34
35 -54
55 -74
75+
Unknown
TOTAL
Ethnicity/
Cultural
Background
Asian /Pacific Islander
Black /African American
Hispanic /Latino
Native American/ Alaskan Native
White /Caucasian
Other
Unknown
TOTAL
Condition
Disabling Condition
ESL
Limited English Speaking
Household
Female- Headed Household
EXHIBIT 4. Reso 3596. GF0323
CITY OF AUBURN
Outcomes Evaluation Format
Agency: YWCA Date:
Program: Domestic Violence Community Advocacy
Submission Dates.
This report shall be submitted with the first quarter invoice and again within sixty (60) days of
the end of the calendar year.
II. Contents.
A. The components of the evaluation will:
1) Identify both process and outcome portions of Domestic Violence Community
Advocacy Services;
2) Show the relationship of program resources and activities to the expected results or
outcomes;
3) Help identify those questions the evaluation is to answer;
4) Provide a graphic summary of how program parts relate to the whole;
5) Make explicit the underlying theory of the program; and
6) Identify measurable categories in the program evaluation.
B. YWCA shall develop the following status report components within the time frames
established below:
1) 1St Quarter 2003
a) The outcome based results YWCA expects to achieve;
b) An indicator to inform the YWCA that the anticipated change has or has not
occurred; and
c) The method for gathering information needed to indicate the outcomes that have
occurred.
d) Initial Collection and assessment of the information acquired to include:
alterations in the anticipated outcomes or alteration in the methodology of
information gathering.
2) 4th Quarter 2003
a) Information collected;
b) Conclusions developed as a result of the information.