HomeMy WebLinkAbout4473RESOLUTION NO. 4473
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 2 TO
AGREEMENT FOR PROFESSIONAL SERVICES AG -C -310
BETWEEN THE CITY OF AUBURN AND CAROLLO ENGINEERS,
PC, RELATED TO PROJECT NO. CP0704, COMPREHENSIVE
WATER PLAN
WHEREAS, the City and Carollo Engineers, PC have previously entered
into a professional services agreement AG -C -310 in the amount of $444,404;
and
WHEREAS, the original agreement was modified by Amendment No. 1
to extend the expiration date of the agreement to December 31, 2009; and
WHEREAS, the City wishes to modify the agreement scope of services
and increase the total agreement amount to $494,570.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. Purpose. The Mayor and City Clerk of the City of Auburn
are hereby authorized to execute Amendment No. 2 to Agreement for
Professional Services No. AG -C -310 with Carollo Engineers, PC. A copy of
said Amendment is attached hereto, denoted as Exhibit "1" and is made a part
hereof as though set forth in full herein.
Resolution No. 4473
April 14, 2009
Page 1
Section 2. Implementation. The Mayor of the City of Auburn is hereby
authorized to implement such administrative procedures as may be necessary
to carry out the directives of this resolution.
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
dM
Dated and Signed this �6-day of
ATTEST:
Danielle. E Daskam,
City Clerk
APPROVED AS TO FORM:
Resolution No. 4473
April 14, 2009
Page 2
, 2009.
PETER B. LEWIS
MAYOR
AMENDMENT #2 TO AGREEMENT NO. AG -C -310 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, PC
THIS AMENDMENT is made and entered into this X day of
2009, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the "CITY "), and CAROLLO ENGINEERS, PC,
(hereinafter referred to as the "CONSULTANT "), as an Amendment to the Agreement
between the parties for AG -C -310 executed on the 11th day of October, 2007, and
amended by agreement dated 31st day of December, 2008.
f�3 1G.61
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change to the date of termination.
2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference
made part of this Amendment.
3. COMPENSATION: The amount of this amendment is $5.0,166. The total contract
amount is increased to a total of $494,570.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement
between the parties for AG -C -310 executed on the 11th day of October, 2007, shall
remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the
day and year first above written.
CA's • ENGI EERS, PC CI
By:
A
B
ATTE T (Optional):
By:
Its:
Approved as to form (Optional):
Attorney for (Other Party)
Amendment No. 2 for Agreement No. AG -C -310
Carollo Engineers, PC
Page 1 of 3
Peter B. Lewis, Mayor
ATTEST:
Dan le E. Daskam, Auburn City Clerk
Appryaed as to form:
X�
iel B. H
�• urn City At
EXHIBIT A
SCOPE OF WORK
Amendment No. 2
City of Auburn
Water Comprehensive Plan Update
April 2009
Carollo Engineers
PROJECT DESCRIPTION AND PURPOSE
The following is a scope of work amendment for impacts to the project schedule and
additional services performed during the development of the Water Comprehensive
Plan Update (Comp Plan). The services were requested by City Staff.
SCOPE OF SERVICES AND TASKS
This amendment will consist of modifications to specific tasks in the original scope of
services as follows:
Task 1 — Project Management
The original scope assumed the project would be completed by December 2008. The
initial scope of services identified that "project timeline modifications may require project
hour and budget modifications ". Additional effort on tasks throughout the project has
delayed the completion date for final approval to December 2009.
Additional services include:
• Project coordination and communication with the City including: internal and
external meetings, project file management, and status.
• Prepare and submit monthly activity reports showing current project status and
identifying key issues or elements of the project that will need to be addressed.
Task 3 — Hydraulic Modeling and Analysis
The update of the current hydraulic model is necessary to identify projected deficiencies
during the system analysis. This task has taken longer than anticipated due to the
availability of the City's data. Specifically, the data needed additional facility review and
input. Major improvements since the last plan were not complete on GIS data and
inconsistencies between City field records and GIS data needed to be rectified.
Specifically, additional effort was required in the Lakeland Hills Service Area and the
Academy Service Area.
Amendment No. 2 for Agreement No. AG -C -310
Carollo Engineers, PC
Page2of3
Task 5 - Level of Service /Policies
Roth Hill Engineering prepared the initial draft of this Chapter in 2007. The Policy and
Criteria Chapter was revised by Carollo Engineers in 2008 per City Staff. Additional
effort included the development of additional final drafts, a meeting with City Staff to
discuss proposed changes, and final chapter re- formatting.
Task 6: Water Requirements
Carollo received data modifications with revised Sales and Production Data, Existing
Accounts and Population projections from January to September of 2008. It was
brought to the attention of City Staff that the production data was not in alignment with
the sales data. The City staff researched the issue and submitted new data for the
Carollo team. Additionally, the initial growth projections provided to the Carollo team did
not match the current development trends for the City. The water demand forecast
summarized in the Water Requirements Chapter was reanalyzed multiple times.
Additional effort included the development of additional final drafts, a meeting with City
Staff to review data, and final chapter re- formatting.
Task 7 — Existing System
The Carollo team toured the facilities with City Staff in early 2008. After the existing
system facility technical memorandum was prepared, the City submitted multiple
revisions to the City's water system components. Specifically, the pumping ability of
each source was modified by City Staff, impacting the water resource evaluation, the
model update and the system analysis. Additional effort included the development of
additional Existing System sections, changes to the Storage and Water Supply analysis
and final chapter re- formatting.
Task 8: Water Resources
The water supply analysis in the Water Resources task was expanded by City Staff to
include a Water Supply Strategy for the City for the next 30 years. The initial task was
based on using "existing City and Northwest Land and Water documents ", however this
data was not available for use. Additional effort included preparation and participation in
internal City Staff team meetings, Public Works Committee work session (September
15) and Council of a Whole work session (September 29). Deliverables included
PowerPoint presentations; Excel tables, team correspondence, and technical
memoranda.
Task 11: Recommended Improvements
The City requested a draft Capital Improvement Program (CIP) in August of 2008, prior
to the completion of the system analysis. The CIP was used to assist the City with their
annual budgeting. This effort was not anticipated in the initial scope of services. The
additional effort summarized the recommended improvements for the sources of
supply, storage, distribution and transmission, and pressure zones with planning level
project cost estimates in memo format.
Amendment No. 2 for Agreement No. AG -C -310
Carollo Engineers, PC
Page 3 of 3
A .(�
AMENDMENT #3 TO AGREEMENT NO. AG -C -310 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, PC
RELATING TO WATER COMPREHENSIVE PLAN
THIS AMENDMENT is made and entered into this . day of /�����, 2001_,
by and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY "), and Carollo Engineers, PC (hereinafter referred to as the
"CONSULTANT), as an Amendment to the Agreement between the parties for AG -C -310
executed on the 11th day of October 2007, and amended by agreement dated the 31st day of
December 2008, and amended by agreement dated the 8th day of May 2009.
The changes to the agreement are. described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2010.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
or subsequent amendments
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -310 executed on the 11th day of October 2007 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
LO EN NEERS, PC
By:
Author -d sig a . re
ATTEST (Optional):
By:
Its:
Approved as to form (Optional):
Peter B. Lewis, Mayor
ATTEST:
Danielle E. Daskam, Auburn City Clerk
Approved as t• form:
Ji/
Attorney for (Other Party) Dar4i+sI B. Hei • , Au • u n C i Attorney
Amendment No. 3 for Agreement No. AG -C -310
Carollo Engineers, PC
Page 1 of 1
AMENDMENT #4 TO AGREEMENT NO. AG -C -310 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, PC
RELATING TO WATER COMPREHENSIVE PLAN
THIS AMENDMENT is made and entered into this /4 day of A, . 20 /d ,
by and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY "), and Carollo Engineers, PC (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG -C-310
executed on the 11th day of October 2007, and amended by agreement dated the 315` day of
December 2008, and amended by agreements dated the 80 day of May 2009 and the 30m day
of December 2009;
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2011.
2. SCOPE OF WORK There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
or subsequent amendments
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C-310 executed on the 11th day of October 2007 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and y- - t above written.
0 ENGINE = RS, PC
signature
ATTEST (Optional):
By:
Its:
Approved as to form (Optional):
Attorney for (Other Party)
Amendment No. 4 for Agreement No. AG-C -310
Carollo Engineers, PC
Page 1 of 1
Peter B. Lewis, Mayor
ATTEST:
Danielle E. Daskam, Aubum City Clerk
Appr • - d a form:
aniel B. Hei . , _ s - rn City ttomey
AMENDMENT #5 TO AGREEMENT NO. AG -C-310 BETWEEN R� 6
THE CITY OF AUBURN AND CAROLLO ENGINEERS WASHINGTON, PC
RELATING TO WATER COMPREHENSIVE PLAN
THIS AMENDMENT is made and entered into this, lip` day of oJeoAt- , 2011 by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as-the °CITY"), and Carollo Engineers Washington. PC (hereinafter
referred to as the "CONSULTANT), as an Amendment to the Agreement between the parties
for AG-C -310 executed on t>te 11th day of October 2007 and amended by agreements dated
the 3161 day of December 2008, the 8th day of May 2009, the 30t'day•of December 2009 and
the 16th day of December 2010;
The changes to the agreement are described as follows:
1 CONTRACT TERM: The term of the Agreement for Professional.Services is extended to
December 31 2012.
2. SCOPE OF WORK. There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
The 2012 fee schedule is attached hereto and by this reference made part of this
Amendment.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-310 executed on the 11th day of October 2007 shall remain unchanged,
and in full force and effect.
IN WITNESS.WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CAROLLO ENGINEERS WASHINGTON, PC
By
Authorized signature
ATTEST (Optional):
By
Its:
Approved as to form (Optional):
Attorney for (Other Party)
Amendment No. 5 for Agreement No. AG -C -310
Carollo Engineers Washington, PC
Page 1 of'1
CITY OF
-
Peter B. Lewis, Mayor
ATTEST
Danielle E: Daskam, Aubum City Clerk
Appro =das to, ,
`Held, Aubu