HomeMy WebLinkAbout05-07-2012 Council Agenda Packet
City Council Meeting
May 7, 2012 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. 2012 Law Enforcement Officer of the Year
Mayor Lewis to announce Officer Andrew Gould as the VFW Washington
State Law Enforcement Officer of the Year. Presentation of award will be
made by VFW Post 1741 Bill Peloza, Commander.
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. April 23, 2012 Minutes* (Peloza)
B.Planning & Community Development
1. April 23, 2012 Minutes* (Backus)
C.Public Works
1. April 16, 2012 Minutes* (Wagner)
D.Finance
1. April 16, 2012 Minutes* (Partridge)
Page 1 of 116
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the April 16, 2012 Regular Meeting*
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 412962 through voucher 413461 in the amount of
$1,683,602.81 dated the 7th day of May 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532849 through 532886 in the amount of $271,812.99
electronic deposit transmissions in the amount of $1,202,024.25 for a grand total of
$1,473,837.24 for the period covering April 12, 2012 to May 2, 2012.
D. Horsley Leak Adjustment Appeal* (Wagner/Coleman)
City Council approve an additional water utility adjustment to account number
28039, for Bob and Gloria Horsley, in the amount of $940.98.
E. Public Works Project No. CP0817* (Wagner/Dowdy)
City Council approve Change Order No. 2 to Contract No. 10-15 in the amount of
$10,737.18 for work on Project No. CP0817, 2009 Sewer and Storm Station
Replacement - Phase B - Ellingson Sewer Station
F. Public Works Project No. CP0916* (Wagner/Dowdy)
City Council approve Change Order No. 3 in the amount of $153,452.15 to
Contract No. 11-11 for Work on Project No. CP0916, West Valley Highway
Improvements
G. Public Works Project No. CP1118* (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No. AG-C-421
with CH2M Hill for Engineering and Construction Services for Project No. CP1118,
Auburn Way South Pedestrian Improvements, Dogwood St SE to Fir St SE
H. Public Works Project No. CP1119* (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No. AG-C-422
with CH2M Hill for Engineering and Construction Services for Project No. CP1119,
Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE
(ACTION REQUESTED: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.ORDINANCES
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A. Ordinance No. 6401* (Wagner/Coleman/Dowdy)
An Ordinance of the City Council of the City of Auburn, Washington, amending
sections 13.06.360, 13.20.440 And 13.48.100 of the Auburn City Code relating to
utility rates
(ACTION REQUESTED: City Council introduce and adopt Ordinance No.
6401.)
VIII.RESOLUTIONS
A. Resolution No. 4811* (Peloza/Lee)
A Resolution of the City Council of the City of Auburn, Washington, formally
accepting a grant from the State of Washington, Military Department in an amount
not to exceed eighty seven and one half percent (87.5%) of eligible expenditures
as reimbursement from the Federal Emergency Management Agency and the
State of Washington for expenses incurred by the City of Auburn during the
January 2012 storm event
(ACTION REQUSTED: City Council adopt Resolution 4811.)
B. Resolution No. 4812* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an Interlocal Agreement with the City of Sumner
to design and construct the East Valley Highway Resurfacing Project
(ACTION REQUESTED: City Council adopt Resolution 4812.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
April 23, 2012 Minutes
Date:
May 3, 2012
Department:
Administration
Attachments:
April 23, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:May 7, 2012 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 4 of 116
Municipal Services Committee
April 23, 2012 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City
Hall, 25 W. Main, Auburn, WA.
A. Roll Call
Members present: Chair Peloza, Vice Chair Osborne, Member Wales.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant Chief of
Police Bob Karnofski, Finance Director Shelley Coleman, Parks, Arts &
Recreation Director Daryl Faber, Planning & Development Director Kevin Snyder,
Human Resources/Risk Management Director Brenda Heineman, City
Attorney Dan Heid, Public Works/Engineering Director Dennis Dowdy, Municipal
Court Judge Patrick Burns, Court Administrator Gail Cannon, Probation Manager
Greg Bockh, Emergency Preparedness Manager Sarah Miller and Community
Services Manager Michael Hursh. Others present: King Co. District Court
Judge Corinna Harn, King Co. Executive Office Director of Regional Initiatives
Diane Carlson, King Co. Budget Manager Heather Dean, King Co. Director of
Probation Services Judy Garcia, citizen Scot Pondelick and Auburn Reporter
representative Robert Whale.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. Minutes April 9, 2012 Meeting
Vice Chair Osborne moved to accept the Minutes as presented. Member Wales
seconded the motion.
MOTION PASSED: 3-0
III. ACTION
A. Resolution No. 4811 (Lee)
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MS.1 Page 5 of 116
A Resolution of the City Council of the City of Auburn, Washington, formally
accepting a grant from the State of Washington, Military Department in an amount
not to exceed eighty seven and one half percent (87.5%) of eligible expenditures
as reimbursement from the Federal Emergency Management Agency and the
State of Washington for expenses incurred by the City of Auburn during the
January 2012 storm event.
Vice Chair Osborne moved to forward Resolution No. 4811 to full Council for
consideration. Member Wales seconded.
MOTION PASSED: 3-0
IV. DISCUSSION ITEMS
A. Animal Control/Licensing Update (Hursh)
Manager Hursh provided an update to the Committee. In 2012 the City will
assume full responsibility for the Pet Licensing Program and Animal Control which
is currently being administered by King County. We have 19% of pets in Auburn
that are licensed which is 1.5% lower than the national average. There are
approximately 17,500 dogs and 20,000 cats in the City. Compared to the 1st
quarter of 2011, pet licensing has increased by about 5.5% in 2012. New
marketing strategies have been initiated on how to improve pet licensing which
will be utilized in conjunction with existing systems and programs for reaching out
to residents. Manager Hursh will email a copy of the full update to Mayor Lewis
and all Council members.
B. Street Median Maintenance (Faber)
Director Faber provided a handout with pictures of the beautification areas - right
of way landscaping and street medians - around the City. The Committee
reviewed the information and discussed improvements that have been completed
and are planned for the future. Director Faber stated that the beautification
projects have been prioritized with current staffing levels - both full time and
temporary seasonal staff - and based on season. Mayor Lewis reminded the
Committee that work on the Standards for setting up future beautification areas
needs to continue with guidelines completed and ready to implement by the fall of
this year. It was suggested that a special meeting be conducted with Vice Chair
Osborne, Member Wales and Parks staff in the next couple of weeks. Director
Faber also advised that the costs to expand the flower basket program will be
provided at a future meeting.
C. Redlight Photo Enforcement Update (Lee)
Assistant Chief of Police Karnofski reviewed the 1st quarter report on the Red
Light Photo Enforcement program. The City launched the Traffic Safety and
Enforcement Camera program in June of 2006. Currently, the program includes 3
intersections and 6 school zones. Surveys are regularly conducted to locate new
intersections and school zones to be added in an effort to improve public safety.
The report indicates that every year since 2008 the violations and infractions have
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MS.1 Page 6 of 116
decreased at these intersections and school zones. In the future the Committee
would like to see additional information comparing the number of infractions to the
number of cases that were dismissed in court. The report shows that the Auburn
PhotoSafe Program has not had a negative impact to the City in terms of cost, has
shown a significant reduction in violations reported, and has had a positive impact
on public safety.
D. King County Proposal for Court Services (Heineman, Lee and
Coleman)
Director Coleman led the discussion on what it would cost the City to contract
court services through King County District Court next year. It is anticipated that
in 2013 the budget for court, probation and incarceration (SCORE/jail) services
will surpass $10 million dollars which is approximately 18% of the City’s general
fund budget for these activities. Mayor Lewis requested that staff come up with
options to decrease costs. The King County District Court submitted a proposal
outlining the costs and services they would provide should the City of Auburn
choose to enter into an Interlocal Agreement with them. The Committee reviewed
and discussed the proposal in detail with King County staff and has requested that
our staff provide information on the services provided by Auburn Municipal
Court. Director Heineman stated that staff is already working on this and the same
scope of information will be presented, in a matrix format as Member Wales
requested, at a future Municipal Services Committee meeting.
E. Auburn Golf Course Financial Review (Coleman)
Director Coleman provided the Committee with the 2012 first quarter operating
results for the Auburn Golf Course. It appears that they are not performing as well
as the same period last year; however, green fees and other revenues (i.e. cart
rental fees, sale of retail merchandise, etc.) has increased. Additionally, costs are
up due to the purchasing of inventory for the clubhouse and the Golf Course
incurred costs due to damage from the January storms.
F. Matrix
The Matrix is modified to reflect the following:
Item 10P - Status changed to reflect the discussion to be held at COW on 7/30/12.
Item 20P - Status changed to reflect meeting held on 3/27/12.
V. ADJOURNMENT
The meeting adjourned at 5:34 p.m. The next meeting of the Municipal Services
Committee is Monday, 5/14/12 at 3:30 p.m.
Signed this _______ day of May, 2012.
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MS.1 Page 7 of 116
____________________________ ________________________________
Bill Peloza, Chair Terry Mendoza
Acting Police Secretary/Scribe
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MS.1 Page 8 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 23, 2012 Minutes
Date:
April 27, 2012
Department:
Planning and Development
Attachments:
PCDC April 23,2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
For information only. See attached minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:May 7, 2012 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 9 of 116
Planning and Community
Development
April 23, 2012 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference
Room 2 located on the second floor of the One Main Professional Plaza, 1 East Main
Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair Partridge and Member Holman were present.
Also present were Mayor Pete Lewis, Planning and Development Director Kevin
Snyder, Planning Manager Elizabeth Chamberlain, Economic Development
Manager Doug Lein, Contract Economic Development Planner William Thomas
and Planning and Development Secretary Tina Kriss.
Members of the public present were: Scot Pondelick.
B. Announcements
1. Presentation
Roger Thordarson, Chair of the Tranportation, Transit, and Trails Committee
(TT & T Committee) provided an update on the Committees 2012 activities
and plans. Chair Thordarson expressed his disappointment when the
proposal for a Street Maintenance Utility (SMU) bond plan and the proposed
ballot measure for Arterial Street Repairs (held April 17, 2012) failed given
the hard work and dedication of staff, Committee, and many citizens of
Auburn working to obtain financial assistance to repair and maintain the
City's arterial streets.
Chair Thordarson stated the Stewart Road Corridor widening project from
State Route 167 to the White River Bridge is being worked on as the City of
Pacific completes work near Valentine Avenue.
The Lakeland Hills to Auburn Sounder Station route is very successful,
ridership is high and many walk to the bus stop.
Chair Thordarson encouraged Council to ask the TT & T Committee for
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PCD.1 Page 10 of 116
assistance on any project should they need to do so.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - April 9, 2012 (Snyder)
Vice-Chair Partridge moved and Member Holman seconded to approve the April
9, 2012 minutes as written.
Motion Carried Unanimously. 3-0
III. DISCUSSION ITEMS
A. Healthcare District Overlay Briefing (Snyder)
Planning Director Kevin Snyder provided the Committee background information
on potential establishment of a Healthcare District Overlay. Director Snyder
stated in an effort to prepare Council for the upcoming retreat staff would like to
discuss the Committee's thoughts on the possibility of a Healthcare District
Overlay and potential extension and expansion of the geographical area. Director
Snyder stated in preparing for the retreat it will be important to keep in mind as the
City continues to grow, Council will want to think about a vision for the future;
recognizing future growth will require patterns, approaches, and strategies. To do
so it will be important to set aside immediate detail planning to think 50 years out
and create a vision of the City and the City’s future (what would we have in the
future if we could have anything to provide a quality future meeting the needs and
desires of the community). As part of the retreat it will be the goal of Council to
determine strategy areas to formulate a work plan. A Healthcare District Overlay
may be one of the strategy areas selected by Council to focus on.
Committee pointed out the hospital has not been engaged in a conversation about
the Healthcare District Overlay. Director Snyder stated if a Healthcare District
Overlay is selected by Council as a focus area the City would work to engage
Hospital leadership in the discussion. Committee asked staff to provide a copy of
the current land use map showing businesses within the potential Healthcare
District Overlay.
B. Urban Center Expansion Briefing (Chamberlain)
Planning Manager Elizabeth Chamberlain provided the Committee with a briefing
on the Urban Center Expansion proposal. Staff and Committee discussed
expansion options and the recommendations of the Urban Core Task Force.
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PCD.1 Page 11 of 116
Committee determined should they expand the downtown urban center they
would not request a formal expansion but designate it as part of City’s
Comprehensive Plan only.
Chair Backus stated if the City wants to have something Council sets in motion,
articulating, and seeing a vision now and into the future, Council will need to
provide a 50 year vision for a community to build that future.
Mayor Lewis stated the City could experience a population expansion of up to
120,000 in the future; as the City grows the downtown area will need to expand to
meet the needs of the community, it will not remain the same size. To our
long time residents, Main Street will always be identified as downtown. As the City
of Seattle has grown so has their downtown. The City of Bellevue made a
conscious decision to expand as a city to rival Seattle; they then built their new
downtown vision. First the vision of what it would look like and what they wanted
and then they made the changes accordingly.
It will be important to put perceptions aside. Long time residents see Main Street
as downtown. Lea Hill, West Hill, and north and south developments have no
perception of what the old downtown looked like.
There must be a realization as the City grows in population over a period of years
changes to the downtown boundaries will need to expand to meet the needs of an
expanding population for all the citizens, not just those with the perception of "old
downtown". The City can honor historic Main Street but would not want to
maintain historic downtown as our only downtown.
It will be important to put perceptions aside in order to provide a 50 year vision;
being able to see beyond the present to expand an area with anything we want.
The vision serves as the framework for taking the first step for the future and helps
ensure that the City of Auburn remains a place for opportunities to grow.
Committee asked staff to provide the Vision 2040 from Puget Sound Regional
Council.
C. Director's Report (Synder)
Director Snyder provided an update to Committee. The Auto Zone off A Street is
set to break ground today. Next week the Auto Zone off Auburn Way North will
have their grand opening. Coastal Farm and Ranch is a couple weeks behind
schedule so the grand opening will be delayed to the end of May. The City is
approximately forty percent ahead of where we were last year with the intake of
permit applications.
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PCD.1 Page 12 of 116
D. PCDC Matrix (Snyder)
Committee had no questions or comments.
IV. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned
at 6:22 p.m.
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PCD.1 Page 13 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 16, 2012 Minutes
Date:
May 1, 2012
Department:
Public Works
Attachments:
April 16, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:May 7, 2012 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 14 of 116
Public Works Committee
April 16, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis,
Director of Public Works Dennis Dowdy, City Engineer/Assistant
Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities
Engineer Dan Repp, Finance Director Shelley Coleman, Customer
Service Manager Brenda Goodson-Moore, Planner Stuart Wagner,
Planning Manager Elizabeth Chamberlain, Project Engineer Kim
Truong, Street Systems Engineer Seth Wickstrom, Traffic Engineer
Pablo Para, Transportation Planner/Grants Manager Chris Hankins,
Storm Drainage Engineer Tim Carlaw, Public Works Secretary
Jennifer Rigsby, citizens Bob and Gloria Horsley, and citizen Scot
Pondelick.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the Public Works Committee Meeting
minutes for April 2, 2012.
Motion Carried Unanimously. 3-0.
B. Public Works Project No. CP1121 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council approve
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PW.1 Page 15 of 116
Change Order No. 2 in the amount of $75,000.00 to Contract No. 11-
25 with Johansen Excavating for work on Project No. CP1121.
Street Systems Engineer Wickstrom explained that the change order
scope of work includes replacement of the waterline on 6th Place NE,
the installation of geotextile fabric and a layer of larger rock on 3rd
Street SW to help stabilize the poor soil.
Chairman Wagner asked if the geotextile fabric and rock was used in
other locations. Street Systems Engineer Wickstrom answered it was
used on both I Street and C Street, north of Main Street, when poor
soils were encountered.
Street Systems Engineer Wickstrom stated that there was a smaller
type of rock specified in the project originally and staff is now
proposing to replace it with larger rock, so the cost will not change
greatly, in response to a question asked by Chairman Wagner.
Utilities Engineer Repp responded to questions asked by Member
Osborne regarding flushing dead-end 8 inch waterlines. Utilities
Engineer Repp explained that an 8 inch waterline is the City’s
standard size and that size of line is used to meet fire flow.
Motion Carried Unanimously. 3-0.
C. Public Works Project No. CP1211 (Truong)
Councilmember Peloza moved and Councilmember
Osborne seconded to grant permission to initiate Project No. CP1211,
Downtown Sculpture Garden.
Chairman Wagner asked how far the setback, from the travel lane, will
be for the art. Project Engineer Truong stated that the artwork will be
located in the sidewalk and will be set back from the curb but that
design work is not yet completed to know the exact location of the
artwork. Chairman Wagner spoke about the possibility of a driver
driving up on to the curb and hitting the artwork. Assistant Director/City
Engineer Selle stated the artwork will be a minimum of two feet from
the curb.
Project Engineer Truong stated that there is a consultant working on
the design phase and construction should start in July 2012, in
response to a question asked by Vice-Chair Peloza regarding the
project’s schedule.
Vice-Chair Peloza asked about the type of art being
installed. Planning Manager Chamberlain explained that there will be
a variety of art which will be selected by the Arts Commission through
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PW.1 Page 16 of 116
a call for artists. The design work will provide the artists with
parameters regarding the size and limitations of the art work required
to fit the foundations. This will help determine the weight and size of
the artwork pieces.
Member Osborne asked about the relocation of the bicycle rack on
Division Street. Planning Manager Chamberlain stated that the
locations on the vicinity map are potential locations but none of the
locations are certain and removal of the bicycle rack may not be
necessary. Part of the design process is to determine the best
locations.
Chairman Wagner asked who is completing the engineering
specifications that will determine the weight and height of the
artwork. Chamberlain answered that the consultant, KPG, will be
working on the structural element of the foundations. Project Engineer
Truong stated that the Public Works staff will work with the Parks
Department to provide the parameters that should be used for the
artwork purposed.
Planning Manager Chamberlain answered questions asked by
Member Osborne regarding how the sculptures will be secured to the
foundations to prevent theft.
Motion Carried Unanimously. 3-0.
III. DISCUSSION ITEMS
A. Horsley Leak Adjustment Appeal (Coleman)
Councilmember Peloza moved and Councilmember
Osborne seconded to move the adjustment of $940.98 forward to City
Council.
Finance Director Coleman provided the Committee with background
information regarding the cause of the leak and the utility customers’
prompt response to and repair of the leak.
Customer Service Manager Goodson-Moore provided the Committee
with additional utility billing detail.
Finance Director Colman answered questions asked by Vice-Chair
Peloza regarding the past utility billing compared to the billing which
included the leak.
Chairman Wagner spoke in favor of approving the additional water
utility adjustment in the amount of $940.98. The Committee agreed.
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PW.1 Page 17 of 116
Vice-Chair Peloza spoke about the possibility of increasing the
adjustment amount and lessening the amount owed. Chairman
Wagner pointed out that a change in policy would be needed.
The Committee and staff discussed the possibility of making a policy
change to allow for an increase in the amount adjusted off of the
customers’ bill. It was decided to approve the adjustment and then
work on reviewing the policy at a later date and to include a
grandfather clause if there are any changes made to the existing
policy.
Motion Carried Unanimously. 3-0.
B. February 2012 Financial Report (Coleman)
The Committee and Mayor Lewis discussed the factors that have lead
to the lower than expected non-member contracted beds at SCORE
and the financial implications. Mayor Lewis spoke about the costs
involved in managing the SCORE holding pods and beds. Mayor
Lewis and Finance Director Coleman spoke about the competitiveness
among the prison facilities and how that also affects the SCORE
budget.
Mayor Lewis responded to questions asked by Vice-Chair Peloza
regarding the marketing of the SCORE facility.
Chairman Wagner asked if the amount of ending working capital for
the Enterprise Funds was due to Build America Bonds. Finance
Director Coleman answered that there are still some bonds included
and some of the amount was accumulating capital and accounts
receivable.
Chairman Wagner asked what the schedule is to start recognition of
depreciation. Finance Director Coleman said that would begin in
2013.
Chairman Wagner asked for the amount of bonds waiting to be used
be included in the next financial report to the Committee.
Vice-Chair Peloza gave a positive report on the current operations and
events at the golf course.
Member Osborne asked if prisoners from Benton County, housed at
SCORE, are transported back and forth for court
appearances. Finance Director Coleman answered that some judges
allow for video appearances but other inmates are transported to
court.
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PW.1 Page 18 of 116
C. Ordinance No. 6407 (S. Wagner)
An Ordinance of the City Council, of the City of Auburn, Washington,
Amending Chapter 18.40 - Public Use District of the Auburn City Code
By Amending Section 18.04.020, Definitions, and Adding a New
Section 18.04.105, All Relating to Public Animal Shelters
Chairman Wagner asked when sewer will be installed for the
shelter. Assistant Director/City Engineer Selle stated that the sewer
will be installed in the Summer 2012.
Assistant Director/City Engineer Selle answered questions asked by
Chairman Wagner regarding the access to the shelter.
D. Resolution No. 4808 (Bailey)
A Resolution of the City Council of the City of Auburn, Washington,
Declaring Certain Items of Property as Surplus and Authorizing their
Disposal
There were no questions from the Committee.
E. West Main Street Sidewalk Repair Estimate (Wickstrom)
Director Dowdy provided the Committee with background information
regarding the 2012 Clean Sweep projects and the interdepartmental
challenge to make W Main Street more attractive presented by
Mayor . Director Dowdy reported that numerous volunteers will be
working in the area of the Auburn Environmental Park (AEP), along W
Main Street. The Parks, Arts and Recreation Department is planning
an art competition in the area and as its part in the challenge the
Public Works Department has surveyed the sidewalks in the location
and has identified several areas of sidewalk and curb/gutter in need of
repairs.
Director Dowdy stated that staff has already removed some trees that
were damaged by the January ice storm and that were causing
damage to the sidewalks. The removal of the trees will also allow
space for the art competition. Director Dowdy answered questions
asked by Chairman Wagner regarding the location of the artwork.
Director Dowdy explained that when funding becomes available, staff
would like to rebuild the pavement and sidewalks on W Main Street,
however staff is recommending that the proposed sidewalk and
curb/gutter repairs should be done to compliment the 2012 Clean
Sweep Projects. Staff estimates that the repair work would cost
approximately $35,000 and the work could be completed in Summer
2012 as part of the 2011/2012 Sidewalk Repair Project, but additional
funding would be required.
The Committee and staff reviewed the vicinity map showing the
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PW.1 Page 19 of 116
proposed locations for the repairs. Chairman Wagner mentioned
removing the landscape strips as part of the sidewalk repairs, because
they can be difficult to maintain. Assistant Director/City Engineer Selle
explained that ultimately the City would like to acquire a grant to
improve the entire section of roadway and staff recommends not
putting in a lot of infrastructure cost at this time knowing that in the
future the corridor will be rebuilt.
The Committee and Mayor Lewis discussed updating the standards
pertaining to landscape strips.
Director Dowdy reviewed how the sidewalk improvements can be
included in the 2011/2012 Sidewalk Repair and Replacement Program
by including the additional scope in the mid year budget. The
Committee supported bringing the request for the additional funds for
the program forward. Chairman Wagner commented on the
importance of pedestrian safety.
Member Osborne verified that the plantings will not damage the
sidewalk repairs in the future.
F. Mill Creek Basin Flow Control Exemption (Carlaw)
Utilities Engineer Repp provided a background summary for the
Committee. Repp explained that in an effort to help facilitate
development in the City’s urbanized areas staff is proposing
requesting a modification to the City’s Phase II Municipal Stormwater
Permit (Permit) from the Department of Ecology (DOE). DOE allows
the permit to modify flow control requirements for individual drainage
basins where studies show that the standard requirements are not
appropriate.
Utilities Engineer Repp distributed an aerial map and stated that staff
had been looking at both the Green River drainage area and the Mill
Creek basin as potential areas for the flow control modification.
Repp explained, in the past, the Washington State Department of
Transportation (WSDOT) had done work with the DOE to exempt
large water bodies from flow control requirements. Staff tried to pursue
the same type of exemption for the Green River. The DOE decided the
City’s analysis of the Green River was not complete enough but did
indicate the Mill Creek basin may be a better candidate for a specific
basin plan and flow control modifications.
Utilities Engineer Repp proposed to the Committee that the City begin
a basin plan for Mill Creek. Repp stated that the plan would include
study of water quality concerns, historical and future development
conditions, field investigation and analysis to establish the flow control
Page 6 of 11
PW.1 Page 20 of 116
requirements for the basin. Utilities Engineer Repp stated that both the
City of Renton and the City of Seattle have successfully received help
with flow control through the DOE.
Utilities Engineer Repp explained why staff feels the Mill Creek basin
would be a good candidate for the permit modification.
Utilities Engineer Repp reported that there is a detailed scope of work
for the study from the consultant as well as a cost estimate of
$220,000.00, which staff can present to the Committee at the next
Public Works Committee Meeting. Utilities Engineer Repp reiterated
the flow control exemptions will create relief for future
development. Repp stated that the funds would be spent within about
a year in response to a question asked by Chairman Wagner. There is
already $150,000.00 available for the work so staff will need an
additional $70,000.00 of the budget.
Utilities Engineer Repp and Storm Drainage Engineer Carlaw
answered questions asked by Chairman Wagner regarding the aerial
map.
Chairman Wagner spoke about past studies on the basin areas that
have been completed throughout the years. Chairman Wagner stated
that although he was hesitant to begin another study, however he
feels the project proposed by staff will be useful.
The Committee and staff discussed whether or not the exemptions
could be challenged following approval by the DOE.
Assistant Director/City Engineer Selle responded to questions asked
by Member Osborne regarding the areas that staff is proposing to be
part of the project.
Assistant Director/City Engineer Selle stated that staff will take
advantage of data from the past studies as the project moves
forward.
Utilities Engineer Repp stated that the initial feedback from the DOE
was that the Mill Creek basin warrants further investigation.
The Committee and staff discussed the project’s schedule.
G. Grant Status Update (Hankins)
Transportation Planner/Grants Manager Hankins stated that the
Committee had asked to review the Grant Status spreadsheet twice a
year.
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PW.1 Page 21 of 116
Transportation Planner/Grants Manager Hankins reported that two of
the larger projects that were on the spreadsheet, M Street Underpass
and the A/B Street Corridor, has been removed because they have
achieved fully funded status. Hankins stated that the spreadsheet is
primarily tracking projects that do not have full funding and that there
have been grant applications submitted for and the majority of the
work being done is for new projects. Transportation Planner/Grants
Manager Hankins explained that once the grants are awarded the
status of the project will change on the spreadsheet.
Assistant Director/City Engineer Selle answered questions asked by
Chairman Wagner regarding projects that are fully funded. Chairman
Wagner suggested better tracking of corridor relationships between
the Grant Status spreadsheet and the Capital Project Status Report.
Chairman Wagner asked if the City of Kent is participating in the S
272nd/277th St. Corridor Capacity & Non-Motorized Trail
Project. Assistant Director/City Engineer Selle stated that the City of
Kent will not be contributing funds toward the project; however, they
have provided a letter of support for the project. Director Dowdy stated
that the City of Kent will also be providing the Right-of-Way for the
northern portion of the roadway which was purchased by Kent when
their corridor project completed the missing link and the Green River
bridge.. Transportation Planner/Grants Manager Hankins provided
additional information regarding the grant application and regional
competition for the project.
Assistant Director/City Engineer Selle spoke about calls for projects,
the project evaluation and grant application process, in response to a
question asked by Chairman Wagner.
Assistant Director/City Engineer Selle answered questions asked by
Member Osborne regarding Traffic Impact Fees.
Chairman Wagner asked that line items on the spreadsheet be
assigned numbers to easily identify them during discussion.
The Committee and staff discussed whether or not TIP projects would
be eligible for TBD funds, if the bond issue were to pass.
Chairman Wagner suggested contacting Amtrak for some support for
the 37th & B Street NW Rail Highway Crossing Safety
Improvements.
Traffic Engineer Para stated that the Auburn Way South/12th Street
SE Intersection Improvements will include some rechannelization,
minor signal and pedestrian improvements, in response to a question
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asked by Chairman Wagner regarding the total project cost.
Traffic Engineer Para explained that both the 2012 Traffic Signal
Backup Project and the Auburn Way S Safety and Congestion
Improvements Project were put together in response to requests from
State Legislators.
Chairman Wagner asked if the Auburn Way S and Riverwalk
Intersection Improvements will improve safety for pedestrian traffic on
Howard Road and if not, asked for it to be included. Assistant
Director/City Engineer Selle explained that the pedestrian
improvements may not meet the grant requirements but may be
eligible to compete for other grants.
Traffic Engineer Para spoke about the Auburn Way S Corridor Safety
Improvements Project which is listed on the spreadsheet three times,
but applications are in for different grant programs.
Director Dowdy reported that the Well 1 Improvements Project made it
through the State Legislature and is eligible for the Public Works Trust
Fund loan. Assistant Director/City Engineer Selle answered questions
asked by Chairman Wagner about the City Match Required amount,
which is being paid to lower the interest rate on the loan.
Chairman Wagner asked the projects that are being issued loans that
must be paid back are identified on the spreadsheet.
Utilities Engineer Repp responded to questions asked by Vice-Chair
Peloza and Chairman Wagner regarding the WIRA 9 Stormwater BMP
Retrofitting Plan.
H. Capital Project Status Report (Gaub)
Item 12 – C201A – M Street Underpass: Assistant City Engineer Gaub
stated that phone calls regarding the project are taken by the Public
Works Department via the main line and then transferred to the
Project Manager, Ryan Vondrak, or a Construction Inspector. Some
calls may go to the Mayor’s Office.
Member Osborne asked if 4th Street SE is also closed. Assistant City
Engineer Gaub answered that both M Street SE and 4th Street SE are
currently closed. 4th Street SE will be closed for 4 weeks. Assistant
City Engineer Gaub stated that the road closure signs are in place,
following comments made by Member Osborne, and that staff will
continue checking and monitoring the signage.
Chairman Wagner asked if the CH2M Hill consultant is on-
site. Assistant City Engineer Gaub confirmed that the consultant is on-
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PW.1 Page 23 of 116
site and can be contacted to answer questions, but the public should
be instructed to contact the Project Manager first.
Item 15 – CP0909 – Academy Booster Pump Station: Vice-Chair
Peloza asked for an explanation regarding the complication obtaining
the easement. Assistant City Engineer Gaub stated that there is an
access road that goes through two other properties to get to the City’s
property but the utility lines cannot be brought down that road as
originally planned, because the City was unable to obtain an
easement from one of the property owners.
Item 16 – CP1112 – 2011/2012 Sidewalk Improvement Project: Vice-
Chair Peloza said that he would like the sidewalks on Harvey Road to
be looked at again and added back on to the Activities Matrix for
additional interim improvements.
Item 17 – CP0915 – Well 1 Improvements – Transmission
Lines: Assistant City Engineer Gaub stated that the advertise date will
probably be a little after May and that the main goal is to get the
transmission line work complete while M Street SE is closed. The Well
1 Improvements to complete the actual well itself are not scheduled to
be under construction until 2013.
Assistant City Engineer Gaub answered questions asked by Chairman
Wagner regarding the type of material the various utility lines are
made out of.
Item 26 – CP0765 – Lakeland Hills Reservoir Improvements: Vice-
Chair Peloza asked for the status of Reservoir 6. Assistant City
Engineer Gaub answered that Reservoir 6 is operational.
Assistant City Engineer Gaub stated that the Lakeland Hills Booster
Station also needs to be complete prior to this project moving
forward.
Item B – CP1115 – City Hall NW Plaza Improvements: Vice-Chair
Peloza noted that the tent structure is now being referred to as an
Iconic Pavilion.
Item D – CP1016 – Fenster Levee Project: Vice-Chair Peloza pointed
out that the funds are WRIA-9/SRF’Bd and not KCD funds. Vice-Chair
Peloza stated the amount is $327,000.00.
I. Activities Matrix (Dowdy)
Vice-Chair Peloza asked that staff examine the sidewalk on Harvey
Road at the 1100 block and that be added to the matrix.
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The Committee and staff discussed examining the feasibility of
installing a 3-way stop at the intersection of SE 312th Street and SE
116th Street.
IV. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:18 p.m.
Approved this 7th day of May, 2012.
Page 11 of 11
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AGENDA BILL APPROVAL FORM
Agenda Subject:
April 16, 2012 Minutes
Date:
April 30, 2012
Department:
Administration
Attachments:
April 16, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:
Meeting Date:May 7, 2012 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 26 of 116
Finance Committee
April 16, 2012 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the regular meeting to order at 5:30 p.m. in Conference Room 1 located on the
second floor of the City Hall Annex located at One East Main Street in Auburn.
A. Roll Call
Chair Partridge, Vice Chair John Holman and Member Largo Wales were present. Also present during
the meeting were: Mayor Peter B. Lewis, Deputy Mayor Nancy Backus, City Attorney Daniel Heid,
Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, Police Chief Bob Lee,
Planning and Development Director Kevin Snyder, Emergency Preparedness Manager Sarah Miller,
City Clerk Danielle Daskam, and Deputy City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. Minutes of the April 2, 2012 Regular Meeting
Vice Chair Holman noted a correction to the March 19, 2012 minutes. The word "eight" should be
inserted in the third paragraph of Item IV.A to read in part "while the City of Auburn has eight
probation officers..."
Vice Chair Holman moved and Member Wales seconded to approve the March 19, 2012 minutes as
corrected.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims check numbers 412571 through 412961 in the amount of $4,059,622.34 and dated
April 16, 2012.
Committee members reviewed the claims and payroll vouchers and briefly discussed the following
claims vouchers: 412603,412575, 412592,412671, 412716,412728, 412690.
Member Wales moved and Vice Chair Holman seconded to recommend Council approval of claims
and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 532811 through 532848 in the amount of $835,610.75 and electronic
deposit transmissions in the amount of $1,178,772.47 for a grand total of $2,014,383.22 for
the pay period covering March 29, 2012 to April 11, 2012.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4808 (Dowdy)
FN.1 Page 27 of 116
A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of
property as surplus and authorizing their disposal
Public Works Director Dennis Dowdy stated Resolution No. 4808 would authorize the surplus and
disposal of two vehicles. Public Works Director Dowdy added the City would incur considerable
operational costs to keep the two vehicles in the City fleet.
Vice Chair Holman moved and Member Wales seconded to approve and forward Resolution No. 4808
to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. Resolution No. 4811 (Lee)
A Resolution of the City Council of the City of Auburn, Washington, formally accepting a grant
from the State of Washington, Military Department in an amount not to exceed eighty seven
and one half percent (87.5%) of eligible expenditures as reimbursement from the Federal
Emergency Management Agency and the State of Washington for expenses incurred by the
City of Auburn during the January 2012 storm event
Emergency Preparedness Manager Sarah Miller stated the grant will allow the City to receive FEMA
reimbursement money for the January 2012 storm. The money will reimburse the funds used up to
75% of the actual expense.
Member Wales asked about the berm along the river. Mayor Lewis stated the City is working with King
County to remove the berm. He also said the City is working on a RFP to allow companies to bid on
removing the berm.
B. February 2012 Financial Report (Coleman)
Finance Director Shelley Coleman presented the February 2012 Financial Report. Finance Director
Coleman noted the property tax revenue is lower than expected because property taxes are due in
April. Sales tax is on track to meet budget. Director Coleman also noted that SCORE has processed
one invoice in 2012 and the compact funds from the Muckleshoot Tribe are not yet reflected in the
February report.
In response to questions from the committee, Finance Director Coleman stated state or individual
companies perform sales tax audits periodically. If the sales tax is incorrectly calculated, the City must
reimburse the overpayment. She said the business licensing revenue is up because the City sends
renewal notices in December and the majority of renewals are received in January and February.
Chair Partridge noted the revenue from the photo cameras is down. He added the City owes RedFlex
only the amount generated; the City is responsible for all administration cost of the program. Mayor
Lewis and Public Works Director Dowdy stated the City works with the school principals to set the
times for the school zone cameras.
Finance Director Coleman stated the water, storm, and solid waste enterprise fund revenues are
higher than expenses. She added the airport, cemetery and golf course revenues are below actual
expenses but no action is required at this time as it is early in the year.
FN.1 Page 28 of 116
V. ADJOURNMENT
There being no further business before the Committee, the meeting adjourned at 6:10 p.m.
APPROVED the _________ day of May, 2012.
___________________________________ ________________________________________
John Partridge, Chair Shawn Campbell, Deputy City Clerk
FN.1 Page 29 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the April 16, 2012 Regular Meeting
Date:
May 1, 2012
Department:
Administration
Attachments:
April 16, 2012 Regular Meeting Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:May 7, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 30 of 116
City Council Meeting
April 16, 2012 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, Largo Wales,
Wayne Osborne, John Holman and John Partridge.
Department directors and staff members present: City Attorney Daniel B. Heid,
Police Commander David Colglazier, Economic Development Manager Doug
Lein, Planning and Development Director Kevin Snyder, Public Works Director
Dennis Dowdy, Finance Director Shelley Coleman, Parks, Arts and Recreation
Director Daryl Faber, Community Services Manager Michael Hursh, City Clerk
Danielle Daskam, and Deputy City Clerk Shawn Campbell.
C. Announcements, Appointments, and Presentations
1. Proclamation - YMCA Healthy Kids Day
Mayor Lewis to declare Saturday, April 28, 2012 as YMCA Healthy
Kids Day
Mayor Lewis read and presented a proclamation declaring Saturday, April
28, 2012 as YMCA Healthy Kids Day to YMCA Executive Director Jason
Berry and YMCA Family Programs Director Shanna Crane. Mr. Berry
thanked the City for their ongoing partnership and encouraged everyone to
attend the event.
2. Proclamation - National Day of Prayer
Mayor Lewis to declare May 3, 2012 to be National Day of Prayer in
Auburn
Mayor Lewis read and presented a proclamation declaring May 3, 2012 as
National Day of Prayer in Auburn to Marjorie Gordon.
3. Proclamation - Relay for Life of Auburn Days
Mayor Lewis to declare May11-12th, 2012 as Relay for Life for Auburn
Days
Mayor Lewis read and presented a proclamation declaring May 11-12, 2012
CA.A Page 31 of 116
as Relay for Life for Auburn Days to J. D. Drollinger representing the Great
West Division and National Relay Advisory Committee. Mayor Lewis urged
all citizens to participate in Relay for Life this year.
4. Proclamation - 2012 Tree Steward
Mayor Lewis to declare the Auburn Parks Department of the City of
Auburn as our "2012 Tree Steward" for preserving and caring for the
Oak tree at 37th and R St SE in Auburn and declaring a "Significant
Tree".
Mayor Lewis read and presented a proclamation declaring the Auburn Parks
Department as the 2012 Tree Steward to Parks, Arts and Recreation Director
Daryl Faber.
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
Laura Moser, Waste Management - 701 2nd St NW, Auburn
Ms. Moser provided the Council with a Waste Management Report to the City of
Auburn for 2011. Ms. Moser reviewed the steps Waste Management is taking to
stay up to date in sustainability and innovation. She reviewed the updates Waste
Management has made for the City of Auburn and their customers.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee meet on April 9, 2012.
The Committee discussed street median maintenance. The committee is working
with the Planning and Community Development Committee to develop standards
for the street medians. The next regular meeting of the Municipal Services
Committee is scheduled for April 23, 2012 at 3:30 p.m.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development Committee met
on April 9, 2012. The Committee approved Ordinance No. 6407 relating to zoning
CA.A Page 32 of 116
and uses for a public animal shelter. The committee also discussed downtown
capital projects, history of projects from the Downtown Redevelopment
Committee, and an address assistance proposal. The next regular Planning and
Community Development Committee meeting is scheduled for April 23, 2012 at
5:30 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The committee reviewed a change order for Project No. CP1121, 2011 Local
Street Preservation Phase 2 for utility repair, and Project No. CP1211, the
downtown sculpture garden foundation design. The Committee also discussed a
water leak adjustment, the February 2012 Financial Report, Ordinance No. 6407
regarding animal shelters, Resolution No. 4808 regarding surplus vehicles, West
Main Street sidewalk repairs, Mill Creek Basin Flow Control, and a grant and
capital projects status update.
D. Finance
Chair Partridge reported the Finance Committee met this evening at 5:30. The
committee reviewed claims vouchers in the amount of $4 million and payroll
vouchers in the amount of $2 million. The Committee also approved Resolution
No. 4808 relating to surplus vehicles. The Committee reviewed Resolution No.
4811 relating to a FEMA grant for the January 2012 storm event, and the 2012
February Financial Report. The next regular meeting of the Finance Committee is
scheduled for May 7, 2012 at 5:30 p.m.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community Campus Committee met April
11, 2012. The Committee discussed a Request for Proposal that the National
Development Council is assisting the City in preparing to procure financing for the
Community Center project, internal traffic flow within the Les Gove Community
Campus, and a Washington State grant for the Community Center. The next
regular meeting of the Les Gove Community Campus Committee is scheduled for
May 9, 2012 at 5:00 p.m.
F. Council Operations Committee
The next regular meeting of the Council Operations Committee is scheduled for
May 7, 2012 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to
be routine and will be enacted by one motion in the form listed.
A. Minutes of the April 2, 2012 Regular Meeting
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 412571 through 412961 in the amount of $4,059,622.34
CA.A Page 33 of 116
and dated April 16, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532811 through 532848 in the amount of
$835,610.75 and electronic deposit transmissions in the amount of
$1,178,772.47 for a grand total of $2,014,383.22 for the pay period covering
March 29, 2012 to April 11, 2012.
D. Public Works Project No. CP1121 (Wagner/Dowdy)
City Council approve change order No. 2 in the amount of $75,000 to
Contract No. 11-25 for work on Project No. CP1121, 2011 Local Street
Pavement Preservation - Phase 2
Deputy Mayor Backus moved and Councilmember Wagner seconded to approve
the Consent Agenda.
The Consent Agenda consists of claims vouchers in the amount of approximately
$4 million, payroll vouchers in the amount of approximately $2 million, and Public
Works Project No. CP1121, Change Order in the amount of $75,000.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6405 (Backus/Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 2.03.100 of the Auburn City Code, relating to duties of
the Mayor
Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt
Ordinance No. 6405.
Deputy Mayor Backus stated the ordinance clarifies how an item can be added to
a committee agenda.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Ordinance No. 6406 (Backus/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
extending and amending Chapter 18.56 of the Auburn City Code, relating to
the regulation of the allowance, dimensions and locations of signs
Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt
CA.A Page 34 of 116
Ordinance No. 6406.
Deputy Mayor Backus stated the ordinance is an extension of Ordinance No. 6360
for a term of one year and related to real estate signs.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Ordinance No. 6407 (Backus/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Chapter 18.40 - Public Use District of the Auburn City Code by
amending Section 18.40.020, Definitions, and adding a new Section
18.40.105, all relating to Public Animal Shelters
Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt
Ordinance No. 6407.
Deputy Mayor Backus stated the ordinance would allow public animal shelters as
a permitted use in the P-1 public use district and creates a new definition of
animal shelter.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
A. Resolution No. 4808 (Partridge/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their disposal
Councilmember Partridge moved and Councilmember Holman seconded to adopt
Resolution No. 4808.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and local
organizations.
A. From the Council
Deputy Mayor Backus reported that she attended the Auburn Environmental Park
Boardwalk opening and the Auburn Promenade opening. She also attended two
neighborhood meetings at Aspen Meadows and Forest Villa, the Auburn Valley
Humane Society ground breaking, the Auburn Downtown Association meeting,
the Valley Regional Fire Authority meeting, and the Auburn Kids Camp, Seussical
Musical Jr.
Councilmember Wagner reported he attended a joint meeting between Regional
Access Mobility Partnership (RAMP) and South County Area Transportation
CA.A Page 35 of 116
Board (SKATBd). He noted that Jay Inslee was at the meeting to listen to
concerns for the area. Councilmember Wagner also reported he attended the
Auburn Environmental Park Boardwalk opening, and a Pierce Transit Benefit
District Board meeting. He also attended a conference in Seattle to discuss the
beneficial uses of biomass.
Councilmember Wales reported she attended the Arbor Day ceremony at Les
Gove Community Campus, the joint RAMP and SKATBd meeting, the
Environmental Park Boardwalk opening, the Municipal Services Committee
meeting, and the Les Gove Community Campus Committee meeting.
Councilmember Holman reported that he attended the Law Enforcement Officers
and Fire Fighters (LEOFF) Board meeting and participated in the Green River
Community College environmental scan process.
Councilmember Peloza reported the Auburn International Farmers Market
opening day is June 10, 2012. He also reported on his attendance at the joint
transportation meeting, the Suburban Cities Association Public Issues Committee
meeting where he facilitated a study session on combined sewer overflow, the
King County Solid Waste Advisory Committee, the Regional Water Quality
meeting, the Arbor Day tree planting, the Auburn Valley Humane Society ground
breaking, and the opening of the Promenade.
Councilmember Osborne reported he attended the Environmental Park Boardwalk
opening, the Boys and Girls Club breakfast and the Auburn Valley Humane
Society ground breaking.
Councilmember Partridge reported he attended the Regional Law, Safety and
Justice Committee meeting and then toured the King County Youth Services
Center. He also attended the Boys and Girls Club breakfast, where the guest
speaker was Kasey Keller, and the Auburn Valley Humane Society ground
breaking.
B. From the Mayor
Mayor Lewis reported on his attendance at the Arbor Day tree planting with the
Auburn Garden Club and the Tree Board. Mayor Lewis also reported on the
RAMP and the South County Transportation Board meeting, neighborhood
meetings for both Aspen Meadows and Forest Villa, and the Boys and Girls Club
breakfast. Mayor Lewis also reported on meetings with the Mayors of Bonney
Lake and Sumner to discuss future water rights and the Mayor of Sumner to
discuss the North Lake Tapps Corridor. Mayor Lewis also reported on Emerald
Downs opening day, the Auburn Valley Humane Society ground breaking, and the
Promenade opening.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
CA.A Page 36 of 116
8:40 p.m.
APPROVED the _________ day of May, 2012.
________________________________ ________________________________
Peter B. Lewis, Mayor Shawn Campbell, Deputy City Clerk
CA.A Page 37 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
May 2, 2012
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers as part of the Consent Agenda.
Background Summary:
Claims check numbers 412962 through voucher 413461 in the amount of $1,683,602.81
dated the 7th day of May 2012.
Reviewed by Council Committees:
Councilmember:Partridge Staff:Coleman
Meeting Date:May 7, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 38 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
April 30, 2012
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Payroll check numbers 532849 through 532886 in the amount of $271,812.99 electronic
deposit transmissions in the amount of $1,202,024.25 for a grand total of $1,473,837.24
for the period covering April 12, 2012 to May 2, 2012.
Reviewed by Council Committees:
Councilmember:Partridge Staff:Coleman
Meeting Date:May 7, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 39 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Horsley Leak Adjustment Appeal
Date:
April 30, 2012
Department:
Finance
Attachments:
appeal letter, leak adjustment, policy
Budget Impact:
$0
Administrative Recommendation:
City Council approve an additional water utility adjustment to account number 28039, for
Bob and Gloria Horsley, in the amount of $940.98.
Background Summary:
The owner discovered a water leak on 2/22/12. Per the customer, the leak was repaired
over the course of three days.
The utility account was billed $2,418.22, for water service and consumption of 795 units,
due to a leak in the service line. The owner submitted a request for leak adjustment on
February 27, 2012. The total calculated adjustment was $2,381.95; however, the leak
adjustment policy limits the credit to $500.00 for water only adjustments. The account
was credited for $500.00 on March 14, 2012. The owner submitted a leak adjustment
appeal on March 23, 2012. Per the policy, the customer may be considered for an
additional leak adjustment up to 50% of the remaining water portion over $500.00, which
would be an additional adjustment to the account of $940.98.
F4.5.2
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Coleman
Meeting Date:May 7, 2012 Item Number:CA.D
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CA.D Page 53 of 116
CA.D Page 54 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0817
Date:
April 23, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Change Order No. 2 in the amount of $10,737.18 to Contract No.
10-15 for work on Project No. CP0817, 2009 Sewer and Storm Station Replacement
Phase B Ellingson Sewer Station.
Background Summary:
This project replaces or retrofits three storm and sewer pump stations that are at the end
of their service lives. The project has been phased to allow for separate construction
contracts:
Phase A: Dogwood Sewer Station Replacement (Construction 2010 - 2011)
Phase B: Ellingson Sewer Station Replacement (Construction 2010 - 2012)
Phase C: White River Storm Station Retrofit (Construction 2010 - 2012)
This Phase B construction contract includes decommissioning of the existing Ellingson
Sewer Station and replacing it with a new station that meets current standards. The new
station includes measures to reduce maintenance costs and improve safety including a
backup generator, maintenance vehicle parking, SCADA telemetry, safety fencing and
bollards, and an improved underground pump room and stairwell.
Change Order No. 2 includes modifications to the electrical, control, programming and
generator systems, including adding additional alarm controls for compatiblity with the
ongoing SCADA upgrade project. It is expected that this change order work will be
completed in June 2012.
A project budget contingency of $69,149 remains in the 431 Sewer Fund.
O4.6
Reviewed by Council Committees:
Public Works
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 55 of 116
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 7, 2012 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 56 of 116
Project No: CP0817 Project Title:
Project Manager: Leah Dunsdon
Consultant Agreement
Initiation Date:12/15/2008 Permision to Advertise
Advertisement Date: 10/12/2010 Contract Award
Award Date: 11/3/10 Change Order #2
Contract Final Acceptance
Funding Prior (Actual)20122013Future YearsTotal
431 Fund - Sewer and Storm Pump Station Replacement 1,210,744 315,000 1,525,744
Bond Proceeds (431 Sewer)2,640,569 2,640,569
Total3,851,313 315,000 00 4,166,313
Activity Prior (Actual)20122013Future Years Total
Subtotal Dogwood Sewer Lift Station Costs1,210,744 1,210,744
Ellingson Sewer Lift Station Costs
Design Engineering - City Costs29,078 29,078
Design Engineering - Consultant Costs513,441 513,441
Property Acquisition - PSE Easement 40,565 40,565
BUDGET STATUS SHEET
2009 Sewer and Storm Replacement Project -Phases A and B -
Dogwood and Ellingson Sewer Stations
Date: April 20, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed) - Ellingson Station, Phase B
Property Acquisition - PSE Easement 40,565 40,565
Construction Contract Bid 1,714,258130,114 1,844,372
Change Order #1 - Dewatering97,073 97,073
Change Order #2 - Intrusion/Alarm/Generator 10,737 10,737
Authorized Contingency 40,000 40,000
SCADA Upgrades 4,35915,000 19,359
Construction Engineering - City Costs78,00325,000 103,003
Construction Engineering - Consultant Costs163,79225,000 188,792
Subtotal Ellingson Sewer Lift Station Costs2,640,569245,851002,886,420
Total3,851,313245,851004,097,164
Prior (Actual)2012 2013 Future Years Total
*431 Funds Budgeted ( )(3,851,313)(315,000)00(4,166,313)
431 Funds Needed 3,851,313245,851004,097,164
* 431 Fund Project Contingency ( )(0)(69,149)00(69,149)
431 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
431 Sewer Budget Status
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CA.E Page 58 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0916
Date:
April 30, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$160,000.00
Administrative Recommendation:
City Council approve Change Order No. 3 in the amount of $153,452.15 to Contract No.
11-11 for work on Project No. CP0916, West Valley Highway Improvements.
Background Summary:
The West Valley Highway Improvement Project re-constructed and widened West Valley
Highway between West Main Street and the SR18 off-ramp. The improved roadway
includes a sidewalk, bicycle lanes, lighting, center landscaped median, and low impact
development (LID) drainage features such as pervious sidewalks, bio-retention swales,
and compost amended vegetated filter strips (CAVFS). The project improved drainage to
allow hillside runoff to drain through an improved conveyance system and prevent water
from damaging the roadway. The existing traffic signal at the intersection of West Valley
Highway and West Main Street was replaced and the intersection widened to improve
turning movements.
The West Valley Highway Improvement Project includes restriping the channelization
and constructing new signal loops on West Main Street east of West Valley Highway.
The existing pavement section on West Main Street where the channelization and loop
installation will occur is in poor condition and unable to withstand the improvements.
Change Order No. 3 includes reconstruction of a full depth asphalt pavement section on
West Main Street starting at the intersection with West Valley Highway and extending
approximately 380 feet east. It is expected that this change order work will be completed
in June 2012.
The total anticipated project costs are $4,041,916. The total project budget is
$3,939,360, of which $2,345,650 is funded by a State Transportation Improvement
Board (TIB) safety grant, $800,000 is funded by bond proceeds from the 432 Storm
Utility Fund, $710,000 is funded from the 102 Arterial Street Fund, and $83,710 is
funded from the 124 Traffic Mitigation Fund. A project contingency of $57,444 is
anticipated in the 102 Arterial Street Fund. However, Change Order No. 3 is not eligible
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 59 of 116
for TIB grant reimbursement because it extends beyond the TIB project limits. Therefore,
a budget adjustment of $160,000 from the 105 Arterial Preservation Fund will be
required this year to fund the project.
O4.10
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 7, 2012 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 60 of 116
Project No: CP0916
Project Manager: Leah Dunsdon Date: April 27, 2012
Consultant Agreement
Initiation Date: January 17, 2008 Permision to Advertise
Advertisement Date: July 5, 2011 Contract Award
Award Date: August 1, 2011 Change Order Approval
Contract Final Acceptance
Funding
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
102 Fund - Unrestricted Street Revenue 55,0005,00060,000
102 Fund - TIB Grant** 175,8181,489,382680,4502,345,650
102 Fund - Traffic Impact Fees 384,880170,120555,000
102 Fund - from REET2 33,50261,498 95,000
105 Fund - Arterial Preservation Fund 0
124 Fund - Traffic Mitigation Fund83,710 83,710
432 Fund - Storm Utility Fund 800,000 800,000
Total293,0302,790,760855,57003,939,360
Activity
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
Design Engineering (Consultant)261,320312,404 573,724
Design Engineering (City)31,71037,376 69,086
Right of Way 1,760 1,760
Change Order No. 1 - Road Closure (no cost)0
Change Order No. 2 - Storm / Erosion Control (10,000)(10,000)
Change Order No. 3 - West Main Pavement 153,452153,452
Construction Contract Bid 2,311,047488,8012,799,848
Authorized Contingency 204,493204,493
Construction Survey and Engineering (Consultant)65,38581,380146,765
Construction Engineering (City)62,78840,000102,788
Total 293,030 2,790,760 958,126 0 4,041,916
BUDGET STATUS SHEET
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Costs (Funds Needed)
Total 293,030 2,790,760 958,126 0 4,041,916
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
*102 Funds Budgeted ( )(209,320)(1,990,760)(855,570)0(3,055,650)
102 Funds Needed 209,3201,990,760798,12602,998,206
*102 Fund Project Contingency ( )00(57,444)0(57,444)
102 Funds Required 00000
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
*105 Funds Budgeted ( )00000
105 Funds Needed 00160,0000160,000
*105 Fund Project Contingency ( )00000
105 Funds Required 00160,0000160,000
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
*124 Funds Budgeted ( )(83,710)000(83,710)
124 Funds Needed 83,71000083,710
*124 Fund Project Contingency ( )00000
124 Funds Required 00000
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
*432 Funds Budgeted ( )0(800,000)00(800,000)
432 Funds Needed 0800,00000800,000
*432 Fund Project Contingency ( )00000
432 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
** TIB Grant requires 40% matching funds, provided by the City.
432 Storm Budget Status
102 Arterial Street Budget Status
124 Traffic Mitigation Funds Budget Status
105 Arterial Preservation Budget Status
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CA.F Page 62 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1118
Date:
May 1, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Consultant Scope of Work Summary
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-421 with
CH2M Hill for Engineering and Construction Services for Project No. CP1118, Auburn
Way South Pedestrian Improvements, Dogwood St SE to Fir St SE.
Background Summary:
The City received a $100,000 federal grant and a $740,830 state grant for pedestrian
and safety improvements for the Auburn Way South Corridor, from Dogwood Street SE
to Fir Street SE. The federal grant does not require a local funding match. The City will
provide the matching funds for the state grant equal to $100,000.
The purpose of this project is to:
l Design and construct corridor improvements on Auburn Way South, from Dogwood
Street SE to Fir Street SE, including a mid-block pedestrian crossing, a median
island to eliminate multiple left turn conflicts, a new street lighting system,
relocation of existing utility poles to the back of the sidewalk to mitigate roadside
hazards, and ADA pedestrian push buttons and audible countdown pedestrian
signal heads at the existing signalized intersection of Auburn Way South and
Dogwood Street SE; and
l Conduct a pedestrian safety educational campaign consisting of press releases,
website features and targeted mailers to residences and businesses in the vicinity
of the improvements; and
l Increase enforcement including additional police presence.
City staff has selected CH2M Hill to provide design and bidding services for the above-
referenced project and the anticipated consultant costs for this agreement is
$185,000.00.
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 63 of 116
The estimated total preliminary cost for this project is $940,830, of which $740,830 is
funded by a State grant, $100,000 is funded by a Federal grant, and $100,000 is
budgeted from the 102 Arterial Street Fund.
O4.9.1
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 7, 2012 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 64 of 116
Project No: CP1118Project Title:
Project Manager: Leah Dunsdon
Consultant Agreement
Initiation Date: August 15, 2011 Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20122013 Future Years Total
102 Fund - Unrestricted 1,62454,87643,500100,000
102 Fund - Federal Grant 100,000 100,000
102 Fund - State Grant 740,830740,830
Total1,624154,876784,3300940,830
Activity Prior Years 20122013 Future Years Total
Design Engineering - City Costs1,62429,37625,00056,000
Design Engineering - Consultant Costs 150,00035,000185,000
Design Engineering - WSDOT Costs 1,000 1,000
Property Acquisition 5,000 5,000
BUDGET STATUS SHEET
Auburn Way South Pedestrian Improvements - Dogwood St SE to
Fir St SE
Date: May 1, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Construction Estimate 534,000534,000
Project Contingency (15%)80,10080,100
Other - Education 2,0002,000
Other - Enforcement 4,0804,080
Construction Engineering - City Costs 40,00040,000
Construction Engineering - Consultant Costs 33,65033,650
Total1,624185,376753,8300940,830
Prior Years 20122013 Future Years Total
*102 Funds Budgeted ( )(1,624)(154,876)(784,330)0(940,830)
102 Funds Needed 1,624185,376753,8300940,830
*102 Fund Project Contingency ( )00(30,500)00
102 Funds Required 030,500000
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Budget Status
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Sheets\CP1118.BudgetStatusSheetold05.01.12.xls 1 of 1CA.G Page 65 of 116
AUBURN WAY SOUTH PEDESTRIAN IMPROVEMENTS – DOGWOOD ST SE TO FIR ST SE
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 3
CP1118 – Auburn Way South Pedestrian Improvements,
Dogwood St SE to Fir St SE
Summary
Scope for Design and Bidding Services
This Scope of Work is for the Auburn Way South Pedestrian Improvements, Dogwood St SE to Fir St
SE Project. This scope includes survey and base mapping, preliminary engineering, environmental
documentation and permitting, right-of-way services and final design (including plans, specifications,
and estimates).
Project Description
The City’s Auburn Way South Pedestrian Improvements, Dogwood St SE to Fir St SE project will
enhance pedestrian and motor vehicle safety. The project, which spans a distance of approximately 880
feet beginning at the intersection with Dogwood St SE and ending at the intersection with Fir St SE, will
construct a mid-block pedestrian crossing, a median island to eliminate multiple left turning conflicts, a
new street lighting system, ADA pedestrian push buttons and audible countdown pedestrian signal
heads at the existing signalized intersection of Auburn Way South and Dogwood Street SE, and will
relocate existing utility poles to the back of the sidewalk to mitigate roadside hazards.
Task 1: Project Management
This task will be continuous throughout the project duration, which is assumed to be 11 months. It will
include the work necessary to set up and plan the entire project and establish project-specific
procedures, including communication, overall project coordination with the City and project team, and
project closeout.
Task 2: Survey and Mapping
This task involves field surveying within the project limits, collecting existing topographic features and
producing a project basemap and Digital Terrain Model (DTM) to be used in design.
Task 3: Preliminary Design
This task will progress the major design elements to an overall 30% level, and perform specific
activities to support this design level. The preliminary design effort will include modifying the design
concept based on agency, WSDOT and stakeholder input. Documentation of the Preliminary Design
task will include the preparation of preliminary WSDOT channelization plans and 30% plans
addressing roadway, grading, drainage, utilities and landscaping layout.
Task 4: Environmental Documentation
The purpose of the Environmental Documentation Task is to ensure that the project complies with all
applicable requirements of the National Environmental Policy Act (NEPA) and of the Washington State
Environmental Policy Act (SEPA), and that the regulatory permits and approvals required to construct
the project are identified and secured, all within a timeframe that will allow the project to proceed on
schedule.
CA.G Page 66 of 116
AUBURN WAY SOUTH PEDESTRIAN IMPROVEMENTS – DOGWOOD ST SE TO FIR ST SE
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 3
Task 5: Agency, Stakeholder, Tribal, and Community Coordination
This task consolidates agency, stakeholder, Tribal, and public consultation and coordination required
for the engineering design process and for compliance with NEPA, SEPA and Section 106 of the
National Historic Preservation Act.
Work to be performed under this task also includes general administrative coordination with the key
project review agencies and affected utility companies, as well as detailed technical coordination to
obtain engineering review and approval of project technical work as applicable.
Task 6: Right of Way
This task includes preparing right-of-way plans and assisting the City with preparation of the right-of-
way certification document required by WSDOT. The City will prepare permanent easement
documents for two parcels which are owned by the Muckleshoot Indian Tribe for which the tribe will
donate the required easements at no cost to the City.
Task 7: Contract Drawings
This final design task progresses the design from 30% level to preparing the 70% contract drawings for
review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid
ready) contract drawings.
Task 8: Geotechnical Engineering
This scope of work does not include geotechnical engineering services. It is anticipated that, if needed,
the results of the geotechnical engineering services performed for Project No. CP1119 (Auburn Way
South Corridor Improvements, Fir St SE to Hemlock St SE) will be utilitied for this project design.
Task 9: Specifications
The Consultant will develop the technical and general specifications based on the WSDOT/APWA 2012
Standard Specifications and the City’s standard special provisions for the contract documents as
applicable to the project design.
Task 10: Cost Estimating
The Consultant will prepare an engineer’s estimate for the project at the 30%, 70%, 95%, 99% and final
levels of completion.
Task 11: Services During Bidding
As requested by the City, the Consultant will provide assistance to the City during the advertisement
and award of the project as follows:
• Response to Technical Bidder questions
• Development of Technical Addendums
Task 12: Construction Record Drawings
The Consultant will prepare Construction Record Drawings for the project, incorporating the
inspector’s report and records, as required, and the redlined markups of construction drawings.
Total Consultant Agreement (not to exceed) = $185,000
CA.G Page 67 of 116
AUBURN WAY SOUTH PEDESTRIAN IMPROVEMENTS – DOGWOOD ST SE TO FIR ST SE
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 3 OF 3
Task 13: Optional Services
This work has not been estimated as part of the current agreement and would require an amendment
to the contract.
Construction Support Services
As requested by the City, the Consultant will provide assistance to the City during the construction of
the project as follows:
• Review submittals
• Provide written responses to Contractors Requests for Information
CA.G Page 68 of 116
CA.G Page 69 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1119
Date:
May 1, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Consultant Scope of Work Summary
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-422 with
CH2M Hill for Engineering and Construction Services for Project No. CP1119, Auburn
Way South Corridor Improvements, Fir St SE to Hemlock St SE.
Background Summary:
The purpose of this project is to design and construct improvements to the Auburn Way
South corridor between Fir Street SE and Hemlock Street SE, including a five lane
section of roadway with sidewalks, lighting, transit and storm improvements and a traffic
signal at Hemlock Street SE.
The City in partnership with the Muckleshoot Indian Tribe (MIT) was granted a
Washington State Transportation Improvement Board (TIB) grant in the amount of
$2,426,400. The City and MIT have entered into an agreement to design and construct
improvements for the above-referenced project. MIT will provide the matching funds for
the TIB grant equal to $606,600.
City staff has selected CH2M Hill to provide design, bidding and right-of-way acquisition
services for the above-referenced project and the anticipated consultant costs for this
agreement is $380,000.00.
The estimated total preliminary cost for this project is $3,033,849, of which $2,426,400 is
funded by a TIB grant, $606,600 is funded by a local match by MIT, and $849 was
budgeted in 2011 from the 102 Arterial Street Fund.
O4.9.1
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
AUBURN * MORE THAN YOU IMAGINEDCA.H Page 70 of 116
Meeting Date:May 7, 2012 Item Number:CA.H
AUBURN * MORE THAN YOU IMAGINEDCA.H Page 71 of 116
Project No: CP1119Project Title:
Project Manager: Leah Dunsdon
Consultant Agreement
Initiation Date: August 1, 2011 Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
1902
Funding Prior Years 20122013 Future Years Total
102 Fund - TIB Grant 8422,425,558 2,426,400
102 Fund - Muckleshoot Indian Tribe Funds211606,389 606,600
102 Fund - Unrestricted 849 849
Total1,9023,031,947003,033,849
Activity Prior Years 20122013 Future Years Total
Design Engineering - City Costs1,90235,00125,00061,903
Design Engineering - Consultant Costs250,00080,000330,000
Property Acquisition - Consultant Costs50,000 50,000
Property Acquisition 174,150 174,150
BUDGET STATUS SHEET
Auburn Way South Corridor Improvements - Fir St SE to
Hemlock St SE
Date:April 27, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Other - (VE Study)20,000 20,000
Construction Estimate 1,895,4751,895,475
Project Contingency (15%)284,321284,321
Construction Engineering - City Costs 150,000150,000
Construction Engineering - Consultant Costs 68,00068,000
Total1,902529,1512,502,79603,033,849
Prior Years 20122013 Future Years Total
*102 Funds Budgeted ( )(1,902)(3,031,947)00(3,033,849)
102 Funds Needed 1,902529,1512,502,79603,033,849
*102 Fund Project Contingency ( )0(2,502,796)00(0)
102 Funds Required 002,502,79600
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Budget Status
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AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS – FIR ST SE TO HEMLOCK ST SE
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 3
CP1119 – Auburn Way South Corridor Improvements,
Fir St SE to Hemlock St SE Project
Summary
Scope for Design, Bidding, and Right-of-Way Acquisition Services
This Scope of Work is for the Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE
Project. This scope includes survey and base mapping, preliminary engineering, environmental
documentation and permitting, right of way services, geotechnical engineering, and final design
(including plans, specifications, and estimates).
Project Description
The City’s Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE project will increase
capacity and enhance pedestrian and motor vehicle safety. The project, which spans a distance of
approximately 750 feet beginning at the intersection with Fir St SE and ending to the east of the
intersection with Hemlock St SE, will construct a new 5-lane section of roadway with illumination, 10-
foot wide sidewalks and storm drainage improvements. There will be 2 thru lanes in each direction
and a center turn-lane with a u-turn/wedge and transit pullouts at Hemlock St SE. There will also be a
new traffic signal at the intersection of Hemlock St SE and Auburn Way South.
Task 1: Project Management
This task will be continuous throughout the project duration, which is assumed to be 11 months. It will
include the work necessary to set up and plan the entire project and establish project-specific
procedures, including communication, overall project coordination with the City and project team, and
project closeout.
Task 2: Survey and Mapping
This task involves field surveying within the project limits, collecting existing topographic features and
producing a project basemap and Digital Terrain Model (DTM) to be used in design.
Task 3: Preliminary Design
This task will progress the major design elements to an overall 30% level, and perform specific
activities to support this design level. The preliminary design effort will include modifying the design
concept based on agency, WSDOT and stakeholder input. Documentation of the Preliminary Design
task will include the preparation of preliminary WSDOT channelization plans and 30% plans
addressing roadway, grading, drainage, utilities, landscaping and traffic signal layout.
Task 4: Environmental Documentation
The purpose of the Environmental Documentation Task is to ensure that the project complies with all
applicable requirements of the Washington State Environmental Policy Act (SEPA), and that the
regulatory permits and approvals required to construct the project are identified and secured, all
within a timeframe that will allow the project to proceed on schedule.
CA.H Page 73 of 116
AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS – FIR ST SE TO HEMLOCK ST SE
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 3
Task 5: Agency, Stakeholder, Tribal, and Community Coordination
This task consolidates agency, stakeholder, Tribal, and public consultation and coordination required
for the engineering design process and for compliance with SEPA and Section 106 of the National
Historic Preservation Act.
Work to be performed under this task also includes general administrative coordination with the key
project review agencies and affected utility companies, as well as detailed technical coordination to
obtain engineering review and approval of project technical work as applicable.
Task 6: Right of Way
This task includes the acquisition of property rights from five properties, including coordination, parcel
calculations, right of way plans, parcel legal descriptions and maps, cost estimates, acquisition
negotiation, escrow closing, and right-of-way certification. The City will prepare permanent easement
documents for an additional six parcels which are owned by the Muckleshoot Indian Tribe for which
the tribe has agreed to donate the required easements at no cost to the City.
Task 7: Contract Drawings
This final design task progresses the design from 30% level to preparing the 70% contract drawings for
review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid
ready) contract drawings.
Task 8: Geotechnical Engineering
This scope of work covers geotechnical engineering services needed to support development of
contract documents for the construction of potential infiltration facilities associated with the widening
of Auburn Way South.
Task 9: Specifications
The Consultant will develop the technical and general specifications based on the WSDOT/APWA 2012
Standard Specifications and the City’s standard special provisions for the contract documents as
applicable to the project design.
Task 10: Cost Estimating
The Consultant will prepare an engineer’s estimate for the project at the 30%, 70%, 95%, 99% and final
levels of completion.
Task 11: Services During Bidding
As requested by the City, the Consultant will provide assistance to the City during the advertisement
and award of the project as follows:
• Response to Technical Bidder questions
• Development of Technical Addendums
Task 12: Construction Record Drawings
The Consultant will prepare Construction Record Drawings for the project, incorporating the
inspector’s report and records, as required, and the redlined markups of construction drawings.
Total Consultant Agreement (not to exceed) = $380,000
CA.H Page 74 of 116
AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS – FIR ST SE TO HEMLOCK ST SE
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 3 OF 3
Task 13: Optional Services
This work has not been estimated as part of the current agreement and would require an amendment
to the contract.
Value Engineering Study
If it is determined that a value engineering study is needed per the Transportation Improvement Board
(TIB), the Consultant will review and respond to review comments provided by a value engineering
study to be completed by others. It is assumed that the value engineering study would take place on
the 30% design and would be complete prior to the 70% design effort beginning.
Construction Support Services
As requested by the City, the Consultant will provide assistance to the City during the construction of
the project as follows:
• Review submittals
• Provide written responses to Contractors Requests for Information
CA.H Page 75 of 116
CA.H Page 76 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6401
Date:
May 1, 2012
Department:
Finance
Attachments:
Ord 6401 clean
Background Summary - agenda bill
comparative billing
Budget Impact:
$0
Administrative Recommendation:
City Council approve Ordinance No. 6401
Background Summary:
See attached background summary.
F4.3, O 3.11.2, O4.6.2, O4.8.3
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Coleman/Dowdy
Meeting Date:May 7, 2012 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 77 of 116
ORDINANCE NO.6 4 0 1
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING SECTIONS
13.06.360, 13.20.440 AND 13.48.100 OF THE AUBURN CITY
CODE RELATING TO UTILITY RATES
WHEREAS, consistent with the responsibilities of the City to operate its utilities in
a cost effective manner and in a manner reflective of the actual costs of operation, the
City periodically reviews its utility rate structure to make sure that the rates are set in a
manner appropriate for efficient fiscal operation; and
WHEREAS, following such a rate review, it has been determined that the rates
should be adjusted as indicated below.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Amendment to City Code. That Section 13.06.360 of the Auburn
City Code is amended to read as follows:
13.06.360 Rates — Generally.
follows:
Base Charge per 700
Rate Gbio-- fe,,et (ccf)
Single family residential $9.71 $1.93 0---7 ccf
36 7.01 15ccf
2.67 > 15 ccf
28.94 $2.02
Commercial $28.91 $2.30
28.91 $1.87
Schools $28.91 $2.18
Ordinance No. 6401
April 25, 2012
Page 1
ORD.A Page 78 of 116
Base Charges -per-140
Rate
City accounts $28.91 $2.67 -
Irrigation -oms $9 77 $2.67
Whole-sale
Algona $15 71 $1.19
WD #111 and Covington $175.00 $0.91 1 5 mgd "take or pay"
1.16 summer over 1 5. mnrd
winter over 1 5. mgd
Effective as of January 1, 20-11, the monthly rates for water supplied by meter shall e as
follows
Base Charge -per 100
Rate
Single-family-residential 10. 8 $2.06 cf
2,52 7.01 15 ccf
2.86 15 ccf
80.94 $2.16
Commercial $30.94 $2.16
30.94 $2.00
Schools $38-94 $2.33
City accounts $30.91 $2.86
tr-Figation -only $1011 $2.86
Wholesalelsalee
880 $1.60
9 -
2010 Rate X CP winter over 1 5 mqd
Effective as of January 1, 2012, the monthly rates for water supplied by meter
shall be as follows:
Ordinance No. 6401
April 25, 2012
Page 2
ORD.A Page 79 of 116
Customer Class Base Rate Charge per 100 cubic feet (ccf)
Single- family residential $11.09 $2.20 0 - 7 ccf
2.70 7.01 -15 ccf
3.06 >15 ccf
Multifamily residential $33.07 $2.31
Commercial $33.07 $2.63
Manufacturing /industrial $33.07 $2.13
Schools $33.07 $2.49
City accounts $33.07 $3.06
Irrigation only $11.16 $3.06
Wholesale
Algona $52.27 $1.71
WD # 111 and Covington $175.00 2011 Rate X CPI 1.5 mgd "take or pay"
2011 rate X CPI + $0.25 summer over
1.5 mdg
2011 rate X CPI winter over 1.5 mgd
Effective as of June 1, 2012, the monthly rates for water supplied by meter shall be as
follows:
Customer Class Base Rate Charge per 100 cubic feet (ccf)
Single- family residential $11.93 2.37 0 - 7 ccf
2.90 7.01 - 15 ccf
3.29 >15 ccf
Multifamily residential $35.55 $2.48
Commercial $35.55 $2.83
Manufacturing /industrial $35.55 $2.30
Schools $35.55 $2.68
City accounts $35.55 $3.29
Irrigation only $12.00 $3.29
Wholesale
Algona $56.17 $1.84
WD #111 $201.08 2011 rate X CPI 1.5 mod "take or pay"
2011 rate X CPI + $0.25 summer over
1.5 mgd
Ordinance No. 6401
April 25, 2012
Page 3
ORD.A Page 80 of 116
2011 rate X CPI winter-over 1.5 mod
Effective as of January 1, 2013, the monthly rates for water supplied by meter
shall be as follows:
Customer Class Base Rate
Single- family residential
Mi.iItifamilyresidential
Commercial
Manufacturing /industrial
Shools
City accounts
Irrtigation only
1114holesale
PPIgona
11.86$13.17 $2..35$2.61
2 -88 3.20
3.27$3.63
35.35$39.25 $2.47$2.74
35- 35$39.25 $2.81$3.12
35.35$39.25 $2.28$2.54
35.35$39.25 $2.66$2.96
35.35$39.25 $37$3.63
11.93$13.24 $37$3.63
Charge per 100 cubic feet (ccf)
0 — 7 ccf
7.01 — 15 ccf
15 ccf
55:87$62.02 $1. 82$2.03
WD # 111 -amen $175.00$221.99
Effective as of January
shall be as follows:
Customer Class
Single- family residential
Multifamily residential
Commercial
Manufacturing /industrial
Schools
City accounts
Ordinance No. 6401
April 25, 2012
Page 4
2012 Rate -rate X CPI 1.5 mgd "take or
pay"
2012 Raterate X CPI + $0.25 summer
over 1.5 mgd
2012 Raterate X CPI winter over 1.5
mgd
1, 2014, the monthly rates for water supplied by meter
Base Rate
12.6814.54
37.7943.33
37.7943.33
37.7913.33
37.7913.33
37.7913.33
Charge per 100 cubic feet (ccf)
2522.88
3.983.53
3.194.01
643.02
3- 003.45
2442.80
3.26
3-494.01
0 -7 ccf
7.01 — 15 ccf
15 ccf
ORD.A Page 81 of 116
Irrigation only $-1-27-514.62 $3494.01
Wholesale
Algona $59.7368.47 $- 1- &52.24
WD # 111 $175. 09245.07 2013 rate X CPI 1.5 mgd "take or pay"
2013 rate X CPI + $0.25 summer over
1.5 mdg
2013 rate X CPI winter over 1.5 mgd
Effective as of January 1, 2015, the monthly rates for water supplied by meter
shall be as follows:
Customer Class Base Rate Charqe per 100 cubic feet (ccf)
Single- family residential $15.05 $2.99 0 - 7 ccf
3.65 7.01 - 15 ccf
4.15 >15 ccf
Multifamily residential $44.85 $3.13
Commercial $44.85 $3.57
Manufacturing /industrial $44.85 $2.90
Schools $44.85 $3.38
City accounts $44.85 $4.15
Irrigation only $15.13 $4.15
Wholesale
Algona $70.86 $2.32
WD #111 $253.65 2014 rate X CPI 1.5 mqd "take or
pay"
2014 rate X CPI + $0.25 summer
over 1.5 mqd
2014 rate X CPI winter over 1.5
mqd
Effective as of January 1, 2016, the monthly rates for water supplied by meter
shall be as follows:
Customer Class Base Rate Charge per 100 cubic feet (ccfl
Single- family residential $15.57
Ordinance No. 6401
April 25, 2012
Page 5
3.09 0 -7ccf
ORD.A Page 82 of 116
Multifamily residential $46.42
Commercial $46.42
Manufacturing /industrial $46.42
Schools $46.42
City accounts $46.42
Irrigation only $15.66
Wholesale
Algona $73.34
WD #111 $262.53
3.78 7.01 - 15 ccf
4.29 >15 ccf
3.24
3.69
3.00
3.50
4.29
4.29
2.40
2015 rate X CPI 1.5 mqd "take or
Lay
2015 rate X CPI + $0.25 summer
over 1.5 mqd
2015 rate X CPI winter over 1.5
mqd
Effective as of January 1, 2017, the monthly rates for water supplied by meter
shall be as follows:
Customer Class Base Rate
Single- family residential $16.12
Multifamily residential $48.04
Commercial $48.04
Manufacturing /industrial $48.04
Schools $48.04
City accounts $48.04
Irrigation only $16.21
Wholesale
Algona $75.91
WD # 111 $271.72
Ordinance No. 6401
April 25, 2012
Page 6
Charge per 100 cubic feet (ccf)
3.20 0 - 7 ccf
3.91 7.01 - 15 ccf
4.44 >15 ccf
3.35
3.82
3.11
3.62
4.44
4.44
2.48
2016 rate X CPI 1.5 mqd "take or pay"
2016 rate X CPI + $0.25 summer over
1.5 mqd
2016 rate X CPI winter over 1.5 mqd
ORD.A Page 83 of 116
Provided, however, that 50 percent shall be added to all rates for water service outside
the city limits. City of Auburn utility taxes are included in the monthly rate for all
customers except wholesale accounts. Wholesale rates exclude the 50 percent out of
city service charge and state excise taxes.
1 (Ord. 6286 § 1, 2010;Ord. 6204 § 1, 2008; Ord. 5898 § 2, 2005; Ord. 5876 § 2, 2004;
Ord. 5849 § 1, 2004; Ord. 5789 § 2, 2003; Ord. 5712 § 2, 2002; Ord. 5669 § 2, 2002;
Ord. 5664 § 2, 2002; Ord. 5618 § 2, 2002; Ord. 5291 § 2, 1999; Ord. 5216 § 1, 1999;
Ord. 4878 § 3, 1996.)
Section 2. Amendment to City Code. That Section 13.20.440 of the Auburn
City Code is amended to read as follows:
13.20.440 Rates and charges.
A. Sewer Rates. The monthly sewer charge to city of Auburn sanitary sewer customers
consists of two separate fees. Auburn sanitary sewer utility imposes a charge to
maintain, expand and operate the utility's sewer conveyance facilities, and King County
imposes a separate fee for the service King County provides. No charge shall be
imposed by the city on the amount charged by King County, which amount the city shall
pass directly onto the customer as the cost of the service that King County is providing.
Single family residential rate in ide city lir
City of Auburn monthly rate $12.15
nth
18.
Commercial rate inside city limits per month for
used-each-month;
12.15
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $1.23
ire
Commercial rate -outside city limits per month for the first 750 comic
Used each month
Ordinance No. 6401
April 25, 2012
Page 7
ORD.A Page 84 of 116
18.22
Effective ae of January 1, 2011, Aubi
City of Auburn monthly rote $13.
20.
water used each month:
Commercial rate outside city limit
water used each month.
36
th for the first 750 cubic feet of
2.02
shall
Effective as of January 1, 2012, Auburn's portion of the monthly sewer rates shall
be as follows:
Single- family residential rate inside city limits per month:
City of Auburn monthly rate $14.70
Single- family residential rate outside city limits per month:
City of Auburn monthly rate $22.05
Commercial rate inside city limits per month for the first 750 cubic feet of water used
Ordinance No. 6401
April 25, 2012
Page 8
ORD.A Page 85 of 116
each month:
City of Auburn monthly rate $14.70
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $1.48
Commercial rate outside city limits per month for the first 750 cubic feet of water
used each month:
City of Auburn monthly rate $22.05
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $2.23
Effective as of June 1, 2012, Auburn's portion of the monthly sewer rates shall be
as follows:
Single- family residential rate inside city limits per month:
City of Auburn monthly rate $19.10
Single- family residential rate outside city limits per month:
City of Auburn monthly rate $28.65
Commercial rate inside city limits per month for the first 750 cubic feet of water used
each month:
City of Auburn monthly rate $19.10
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $1.93
Commercial rate outside city limits per month for the first 750 cubic feet of water
used each month:
City of Auburn monthly rate $28.65
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $2.89
Effective as of January 1, 2013, Auburn's portion of the monthly sewer rates shall
be as follows:
Ordinance No. 6401
April 25, 2012
Page 9
ORD.A Page 86 of 116
Single- family residential rate inside city limits per month:
City of Auburn monthly rate $16.1721.02
Single- family residential rate outside city limits per month:
City of Auburn monthly rate $24.2531.53
Commercial rate inside city limits per month for the first 750 cubic feet of water
used each month:
City of Auburn monthly rate $16.1721.02
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $2.12
Commercial rate outside city limits per month for the first 750 cubic feet of water
used each month:
City of Auburn monthly rate $244531.53
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $2:453.8
Effective as of January 1, 2014, Auburn's portion of the monthly sewer rates shall
be as follows:
Single- family residential rate inside city limits per month:
City of Auburn monthly rate $17.7823.12
Single- family residential rate outside city limits per month:
City of Auburn monthly rate $26.6834.68
Commercial rate inside city limits per month for the first 750 cubic feet of water used
each month:
City of Auburn monthly rate $17.7823.12
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $1- 892.34
Commercial rate outside city limits per month for the first 750 cubic feet of water
used each month:
Ordinance No. 6401
April 25, 2012
Page 10
ORD.A Page 87 of 116
City of Auburn monthly rate $26.6834.68
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $2793.51
Effective as of January 1, 2015, Auburn's portion of the monthly sewer rates shall
be as follows:
Single- family residential rate inside city limits per month:
City of Auburn monthly rate $23.69
Single- family residential rate outside city limits per month:
City of Auburn monthly rate $35.53
Commercial rate inside city limits per month for the first 750 cubic feet of water
used each month:
City of Auburn monthly rate $23.69
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $2.39
Commercial rate outside city limits per month for the first 750 cubic feet of water
used each month:
City of Auburn monthly rate $35.53
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $3.58
Effective as of January 1, 2016, Auburn's portion of the monthly sewer rates shall
be as follows:
Single- family residential rate inside city limits per month:
City of Auburn monthly rate $24.29
Single- family residential rate outside city limits per month:
City of Auburn monthly rate $36.43
Commercial rate inside city limits per month for the first 750 cubic feet of water
Ordinance No. 6401
April 25, 2012
Page 11
ORD.A Page 88 of 116
used each month:
City of Auburn monthly rate $24.29
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $2.45
Commercial rate outside city limits per month for the first 750 cubic feet of water
used each month:
City of Auburn monthly rate $36.43
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $3.67
Effective as of January 1, 2017, Auburn's portion of the monthly sewer rates shall
be as follows:
Single- family residential rate inside city limits per month:
City of Auburn monthly rate $24.89
Single- family residential rate outside city limits per month:
City of Auburn monthly rate $37.33
Commercial rate inside city limits per month for the first 750 cubic feet of water
used each month:
City of Auburn monthly rate $24.89
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $2.52
Commercial rate outside city limits per month for the first 750 cubic feet of water
used each month:
City of Auburn monthly rate $37.33
Plus for each additional 100 cubic feet thereafter:
City of Auburn monthly rate $3.78
The rates beginning the first full billing cycle. after January 1, 2003, reflect a 50
percent surcharge for single - family and commercial rates outside city limits.
Commercial accounts will be allowed to average winter water consumption for
the billing dates falling between December through May to determine the summer sewer
Ordinance No. 6401
April 25, 2012
Page 12
ORD.A Page 89 of 116
rates for the billing dates falling between July and October. Said allowance shall be
upon application and with appropriate justification that additional summer usage does
not enter the sewer system. The months of November through June shall be billed per
water used, at the rates noted above.
Commercial accounts without city water service shall be charged at the rate as
noted above for inside - the -city or outside - the -city commercial customers. The customer
shall have installed an approved city water meter or other acceptable means of
recording water use, by applying for a permit under ACC 13.06.050, which shall be read
by the city to determine sewage charges on commercial private water systems.
Commercial accounts that have industrial use of domestic water, and which
water is not discharged into the sanitary sewer system, may request a deduct meter for
the water that is not discharged to the sewer system. Sewer rates will not be applied to
the water usage that is not discharged to the sanitary sewer system.
Irrigation meters shall not be billed for sanitary sewer service.
B. Permit Fees. Permit fees for side sewer repair, replacement, inspection, or tapping
side sewers shall be as shown in the city of Auburn fee schedule
Ord. 6286 § 2, 2010;Ord. 6034 § 3, 2006; Ord. 5852 § 1, 2004; Ord. 5819 § 2, 2004;
Ord. 5713 § 2, 2002; Ord. 5314 § 1, 1999; Ord. 5302 § 1, 1999; Ord. 5212 § 1 (Exh. I),
1999; Ord. 5124 § 2, 1998; Ord. 5004 § 1, 1997; Ord. 4827 § 2, 1996; Ord. 4719 § 2,
1994; Ord. 4694 § 2, 1994; Ord. 4657 § 2, 1994; Ord. 4599 § 2, 1992; Ord. 4529 § 2,
1991; Ord. 4472 § 2, 1990; Ord. 4395 § 2, 1989; Ord. 4321 § 2, 1988; Ord. 4258 § 4,
1987.)
Section 3. Amendment to City Code. Section 13.48.100 of the Auburn City
Code is amended to read as follows:
13.48.100 Rates.
The customer classes and rates below are based upon the cost of services
provided by the storm utility.
A. Effective as of January 1, 2010, the month)
eNa,
civ
month,
Nen-Single-Family
Ordinance No. 6401
April 25, 2012
Page 13
F
Base -Fate
ESU Rate Per Mend,
4 .29/ES14
ORD.A Page 90 of 116
NSF w /Detention
2
82
NSF w /Detention and Water $8 82
Quality Treatment
Quality Treatment
service sic halll be:
n1oRth
9-074E—SU
5.61/ESU
6.78/ESU
5.12 /ESU
3 21 /ESU
Customer—Classes
Non-Single-Family
Quality Treatment
Quality—Treatment
Base-Rate
Ref-Month ESU Gate Per Month
9 30 $9.561-ESU
940 $5.81 /ESU
940 $7.15 /ESU
9.30 40/ES
3.38/ES
GA. Effective as of January 1, 2012, the monthly rates for storm drainage
service shall be:
1. Single - Family Residential Parcels and Two - Family Residential
Parcels. The single - family and two- family residential monthly charge shall be $14.95 per
month.
2. Non - Single - Family Parcels (NSF).
Ordinance No. 6401
April 25, 2012
Page 14
ORD.A Page 91 of 116
Base Rate
Customer Classes Per Month ESU Rate Per Month
Non - Single - Family $9.80 $12.54/ESU
NSF w /Detention $9.80 $10.08 /ESU
NSF w /Retention $9.80 $6.23 /ESU
NSF w/Water Quality Treatment $9.80 $7.53 /ESU
NSF w /Detention and Water $9.80 $5.69 /ESU
Quality Treatment
NSF w /Retention and Water $9.80 $3.57 /ESU
Quality Treatment
B. Effective as of June 1, 2012, the monthly rates for storm drainage service
shall be:
1. Single - Family Residential Parcels and Two - Family Residential
Parcels. The single- family and two- family residential monthly charge shall be $16.13 per
month.
2. Non - Single - Family Parcels (NSF).
Customer Classes
Non - Single- Family
Base Rate
Per Month ESU Rate Per Month
10.03 $12.84/ESU
NSF w /Detention $10.03 $10.32 /ESU
NSF w /Retention $10.03 $6.38 /ESU
NSF w/Water Quality Treatment $10.03 $7.71 /ESU
NSF w /Detention and Water $10.03 $5.83 /ESU
Quality Treatment
NSF w /Retention and Water $10.03 $3.65 /ESU
Quality Treatment
I:)C. Effective as of January 1, 2013, the monthly rates for storm drainage
service shall be:
1. Single - Family Residential Parcels and Two - Family Residential Parcels.
The single - family and two- family residential monthly charge shall be $46.6017.41 per
month.
Ordinance No. 6401
April 25, 2012
Page 15
ORD.A Page 92 of 116
2. Non - Single - Family Parcels (NSF).
Customer Classes
Non - Single - Family
NSF w /Detention
NSF w /Retention
NSF w/Water Quality Treatment
NSF w /Detention and Water Quality
Treatment
NSF w /Retention and Water Quality
Treatment
Base Rate
Per Month
ESU Rate
Per Month
45.3310.83 $43- 2213.85/ESU
4563310.83 $4- 066211.13/ESU
45.3310.83 $6476.88 /ESU
10.3310.83 $7948.32 /ESU
45.3310.83 $6:596.29/ESU
45.3310.83 $363.94 /ESU
ED. Effective as of January 1, 2014, the monthly rates for storm drainage
service shall be:
1. Single - Family Residential Parcels and Two - Family Residential Parcels.
The single - family and two- family residential monthly charge shall be $17.5018.78 per
month.
2. Non - Single - Family Parcels (NSF).
Customer Classes
Non - Single - Family $10.89$11.68
NSF w /Detention $10.89$11.68
NSF w /Retention $10.89$11.68
NSF w/Water Quality Treatment $10.89$11.68
NSF w /Detention and Water Quality
Treatment
NSF w /Retention and Water Quality
Treatment
Base Rate Per Month ESU Rate Per Month
Ordinance No. 6401
April 25, 2012
Page 16
10.89$11.68
11.68
43.9314.95/ESU
912.01 /ESU
67.42/ESU
8.3-798/ESU
6.3278 /ESU
3. 964.25 /ESU
ORD.A Page 93 of 116
E. Effective as of January 1, 2015, the monthly rates for storm drainage
service shall be:
1. Single - Family Residential Parcels and Two - Family Residential Parcels.
The single - family and two- family residential monthly charge shall be $19.25 per month.
2. Non - Single - Family Parcels (NSF).
Base Rate
Customer Classes Per Month ESU Rate Per Month
Non - Single- Family $11.97 $15.32/ESU
NSF w /Detention 11.97 $12.31/ESU
NSF w /Retention $11.97 $7.61 /ESU
NSF w/Water Quality Treatment $11.97 $9.21 /ESU
NSF w /Detention and Water
Quality Treatment
NSF w /Retention and Water
Quality Treatment
F.
11.97 $6.95 /ESU
11.97 4.35 /ESU
Effective as of January 1, 2016, the monthly rates for storm drainage
service shall be:
1. Single - Family Residential Parcels and Two - Family Residential Parcels.
The single - family and two- family residential monthly charge shall be $19.73 per month.
2. Non - Single - Family Parcels (NSF).
Base Rate
Customer Classes Per Month
Non - Single- Family $12.27
NSF w /Detention $12.27
NSF w /Retention 12.27
NSF w/Water Quality Treatment 12.27
NSF w /Detention and Water
Quality Treatment
NSF w /Retention and Water
Quality Treatment
Ordinance No. 6401
April 25, 2012
Page 17
12.27
12.27
ESU Rate Per Month
15.71/ESU
12.62/ESU
7.80 /ESU
9.44 /ESU
7.13 /ESU
4.46 /ESU
ORD.A Page 94 of 116
G. Effective as of January 1 2017, the monthly rates for storm drainage
service shall be:
1. Single- Family Residential Parcels and Two - Family Residential Parcels.
The single- family and two- family residential monthly charge shall be $20.22 per month.
2. Non - Single - Family Parcels (NSF).
Base Rate
Customer Classes Per Month ESU Rate Per Month
Non - Single- Family 12.58 $16.10 /ESU
NSF w /Detention $12.58 $12.93 /ESU
NSF w /Retention 12.58 $8.00 /ESU
NSF w/Water Quality Treatment $12.58 $9.67 /ESU
NSF w /Detention and Water
12.58 $7.31 /ESUQualityTreatment
NSF w /Retention and Water
Quality Treatment
12.58 $4.57 /ESU
The customer classes set forth in this subsection shall be applicable only if the
qualifying on -site facilities have met applicable city standards upon installation, have
received city approval of construction, and are in conformity with the applicable
operations and maintenance standards. In the event that the city determines that the
operation and maintenance standards are not being complied with, the customer class
shall be determined to be that of non - single - family only, until operation and
maintenance of said facilities meet city standards; whereupon, the customer being billed
may reapply for system inspection, in writing, for reclassification to the previous class.
The monthly charge for non - single - family parcels shall be based upon the
following formula:
BASE CHARGE + ( TNESU * RATE) = Storm Drainage Charge, where
TNESU = Total number of equivalent service units contained on the parcel.
An equivalent service unit has been determined to be 2,600 square feet of impervious
surface, or any fraction thereof, as defined in ACC 13.48.110.
FH. Developed Parcels. Only developed parcels containing impervious
surfaces as defined in ACC 13.48.010 shall be charged.
Ordinance No. 6401
April 25, 2012
Page 18
ORD.A Page 95 of 116
I Gi. Multiple Class Accounts. When a developed non - single - family parcel
contains more than one customer class, the appropriate rate for each customer class
will be calculated, and the aggregate total summed for billing.
Ord. 6286 § 3, 2010;Ord. 6204 § 2, 2008; Ord. 5876 § 3, 2004; Ord. 5853 § 1, 2004;
Ord. 5530 § 1, 2001; Ord. 5504 § 1, 2001; Ord. 5360 § 1, 2000; Ord. 5293 § 2, 1999;
Ord. 5212 § 1 (Exh. J), 1999; Ord. 4492 § 4, 1991.)
Section 4. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
ordinance.
Section 5. Severability. If any portion of this Ordinance or its application to
any person or circumstances is held invalid, the remainder of the Ordinance or the
application of the provision to other persons or circumstances shall not be affected.
Section 6. Effective date. This Ordinance shall take effect and be in force
five (5) days from and after its passage, approval and publication, as provided by law
and as indicated herein.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
PETER B. LEWIS, MAYOR
Ordinance No. 6401
April 25, 2012
Page 19
ORD.A Page 96 of 116
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Held, City Attorney
Published:
Ordinance No. 6401
April 25, 2012
Page 20
ORD.A Page 97 of 116
Background Summary:
In mid-2011, the City initiated an update to the Utility Rate Study that was previously prepared in
2009.
Study objectives:
The objective of this update was to determine the sufficiency of forecasted revenues from rates
to meet forecasted operating and capital expenses for each utility (water, sewer and storm
water). In the event forecasted revenues were not sufficient, planned capital construction
schedules were evaluated/revised and the annual change in rates for each utility was identified
to generate the forecasted revenues necessary. The update covered the planning period 2012
through 2017.
Key study assumptions:
The following key assumptions were used in evaluating the forecasted operating and capital
needs of each utility:
Planned CIP projects were limited only to those necessary to preserve the safety and
operational capability of the City’s current infrastructure and to address future system
growth. Major capital projects planned in this study included:
Water: Water supply project; Annual water repair/replacements; Well 1
improvements; Street utility improvements; Fulmer well field; Academy
booster pump station; Meter billing system improvements; Well 5 upgrade.
Sewer: Annual sewer repair/replacements; Street utility improvements.
Stormwater: Annual pipeline repair/replacements; 30th Street NE area flooding phase 1;
Levee removal; West Main Street pump station upgrade; and Street Utility
improvements.
Conservative assumptions of growth were used. Inflationary escalators were based on
information provided by the King County Office of Economic Research.
New revenue bonds to support the planned capital program were identified only after
forecasted revenues from capital fund cash where system development charges were used.
System reinvestment funding (depreciation funding) was phased in over a 10-year period
starting 2015 for water and sewer and 2012 for storm water. System reinvestment funding is
considered an industry best practice and will enable each utility to begin accumulating revenues
from rates to fund the future replacement of utility infrastructure.
Operating reserves were maintained to preserve cash flow flexibility as a result of daily
operations, timing of utility billings, to fund utility debt service (revenue bonds as well as
loans such as the Public Works Trust Fund loans), and to meet revenue bond debt service
coverage requirements.
ORD.A Page 98 of 116
Study process / Council review:
Multiple study sessions to review the results of the study update were held with the City Council
Public Works and Finance Committees starting October 2011 and concluding April 2012.
During these meetings, the forecasted capital needs of each utility were evaluated and revised
with discussion of the econometric factors affecting water and sewer rate revenues. Average
monthly billings were evaluated against those of neighboring communities.
Study outcome:
In April 2012, the City Council Public Works and Finance Committees reviewed and approved
adjustments to rates for each year 2012 through 2017 to fund the forecasted operating and
capital needs of each utility. The following table provides a comparison of the proposed 2012
average single-family-residential (SFR) monthly billing under the adjusted rates for the City and
current average monthly billings for selected neighboring jurisdictions.
2012 City of Auburn Utility Rate Study Update
SFR Monthly Utility Billings / Inter-jurisdictional Comparison
Water* Sewer Storm Total
Kent: $37.86
Tukwila: $35.68
Renton: $35.19
Auburn: $29.97
Renton: $25.08
Tukwila: $19.27
Auburn: $19.10
Kent: $16.61
Auburn: $16.13
Kent: $11.57
Renton: $11.51
Tukwila: $8.50
Renton: $71.78
Kent: $66.04
Auburn: $65.20
Tukwila: $63.45
* based on 7.5ccf usage per month; all rates per 2012 schedules; City of Auburn rates effective June 1, Ord 6401
Adoption of attached Ordinance #6401 would implement the rates as reviewed and approved by
the Council Public Works and Finance Committees. These rates would become effective June
1, 2012 with annual adjustments on January 1 of each year 2013 to 2017.
At the request of the Council Public Works Committee, a detailed cost of service evaluation will
be prepared during the remainder of 2012 to determine any shifts in the cost to service the
City’s water, sewer and storm water customer classes. The cost of service analysis is expected
to be completed by the end of 2012.
ORD.A Page 99 of 116
2012 City of Auburn Utility Rate Study Update
SFR Monthly Utility Billings
Inter-jurisdictional Comparison
Water Sewer
Kent: $37.86
Tukwila: $35.68
Renton: $35.19
Auburn: $29.97
Auburn: $16.13
Kent: $11.57
Renton: $11.51
Tukwila: $8.50
Renton: $25.08
Tukwila: $19.27
Auburn: $19.10
Kent: $16.61
Stormwater
Water billings based on 7.5CCF usage per month. All rates per 2012 schedules.
Renton: $71.78
Kent: $66.04
Auburn: $65.20
Tukwila: $63.45
Total
May 7, 2012
ORD.A Page 100 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4811
Date:
April 4, 2012
Department:
Police
Attachments:
Res 4811
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4811.
Background Summary:
The City of Auburn incurred expenses due to a severe winter storm that occurred in
January 2012. The severity of the storm caused the Governor to declare a disaster that
included King and Pierce Counties and to request a Presidential Disaster Declaration.
This request was granted, making money available to local jurisdictions for
reimbursement of storm related expenses. The Federal Government has approved
reimbursement of 75% of local expenses and the State of Washington legislature may
approve an additional 12.5% reimbursement. Reimbursement is expected to be
approximately $250,000.00 based on the expenses the City has compiled.
F5.2
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Lee
Meeting Date:May 7, 2012 Item Number:RES.0
AUBURN * MORE THAN YOU IMAGINEDRES.0 Page 101 of 116
RESOLUTION NO. 4 8 1 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, FORMALLY ACCEPTING A GRANT
FROM THE STATE OF WASHINGTON, MILITARY DEPARTMENT
IN AN AMOUNT NOT TO EXCEED EIGHTY SEVEN AND ONE
HALF PERCENT (87.5 %) OF ELIGIBLE EXPENDITURES AS
REIMBURSEMENT FROM THE FEDERAL EMERGENCY
MANAGEMENT AGENCY AND THE STATE OF WASHINGTON
FOR EXPENSES INCURRED BY THE CITY OF AUBURN
DURING THE JANUARY 2012 STORM EVENT
WHEREAS, the City incurred expenses for emergency response
activities related to a severe storm event in January 2012; and
WHEREAS, the President of the United States declared a major disaster
for that event, making available monetary assistance through the Federal
Emergency Management Agency and the Washington State Legislature may
include additional funds for said event in the 2012 State budget; and
WHEREAS, the Washington State Military Department, Emergency
Management Division will approve payment to the City of Auburn in an amount
not to exceed Eighty Seven and One Half Percent (87.5 %) from both sources.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. The Auburn City Council does hereby accept the
Washington State Military Department, Emergency Management Division offer
of a grant in an amount not to exceed Eighty Seven and One Half Percent
87.5 %) as reimbursement of expenses incurred during the January 2012 storm
event.
Resolution No. 4811
April 3, 2012
Page 1 of 2RES.0 Page 102 of 116
Section 2. Implementation. The "Mayor of the City of Auburn is hereby
authorized to implement such administrative procedures as may be necessary
to carry out the directions of this resolution.
Section. 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED and SIGNED THIS DAY OF , 2012.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam
City Clerk
APP ! D AS TO FORM:
aniel B. He!
City Attorney
Resolution No. 4811
April 3, 2012
Page 2 of 2RES.0 Page 103 of 116
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4812
Date:
April 30, 2012
Department:
Public Works
Attachments:
Res 4812 Clean
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Resolution No. 4812.
Background Summary:
Resolution No. 4812 authorizes the City of Auburn to enter into an Interlocal Agreement with the City of
Sumner for the design and construction of the East Valley Highway Resurfacing Project.
This project will resurface East Valley Highway from Forest Canyon Rd in Sumner to the
King/Pierce County Boundary in Auburn excluding the portion between the East Valley
Access Road and 60th St SE (see attached map).
O4.9
This project received a federal grant in the summer of 2009 and the City of Sumner is
the lead agency responsible for the design and construction of the project. Design work
is nearly complete and construction is anticipated to start early this Summer.
The project is funded by a $1,443,223 Federal Highway Surface Transportation Program
("STP") grant and $194,836 of local agency matching funds. The City of Auburn is
providing an estimated $42,864 of the matching funds with Sumner providing the
remaining $151,972.
$60,000 is currently budged in the 105 (Arterial/Collector Street Pavement Preservation)
fund for this project.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 7, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 104 of 116
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 105 of 116
RESOLUTION NO. 4812
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN
INTERLOCAL AGREEMENT WITH THE CITY OF
SUMNER TO DESIGN AND CONSTRUCT THE EAST
VALLEY HIGHWAY RESURFACING PROJECT
WHEREAS, the Cities of Auburn and Sumner share a common
community interest in resurfacing East Valley Highway starting at Forest
Canyon Road in Sumner and ending at the boundary line for King and Pierce
County in Auburn (excluding the portion between East Valley Access Road and
60th Street SE); and
WHEREAS, the Federal Highway Administration Surface Transportation
Program ( "STP ") has provided a grant to both the Cities of Auburn and Sumner
in the amount of $1,443,223 to improve these sections of East Valley Highway;
and
WHEREAS, the required local matching funds of 13.5% of the federal
funds (or $194,836) are to be provided by both Cities; and
WHEREAS, the City of Auburn has requested that Sumner assume lead
agency responsibility for the design and construction of the Project since the
majority of the project is in Sumner's jurisdiction; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Resolution No. 4812
April 25, 2012
Page 1 of 3
RES.A Page 106 of 116
Section 1. The City of Sumner will utilize its federal and state
certification acceptance (CA) authority to administer any funds that may be
awarded to the City of Auburn and the City of Sumner for the purpose of the
improvements to East Valley Highway in accordance with the interlocal
agreement authorized by this Resolution.
Section 2. The City of Auburn recognizes that, while a portion of the
project site is located in the City of Auburn, the City of Sumner will be lead
agency for the project on the behalf of the City of Auburn.
Section 3. The Mayor is hereby authorized to execute an interlocal
agreement between the Cities of Auburn and Sumner and to implement such
other administrative procedures as may be necessary to carry out the directives
of this legislation.
Section 4. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of , 2012.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
Resolution No. 4812
April 25, 2012
Page 2 of 3
RES.A Page 107 of 116
ATTEST:
Danielle E. Daskam,
City Clerk
Resolution No. 4812
April 25, 2012
Page 3 of 3
RES.A Page 108 of 116
INTERLOCAL AGREEMENT FOR
DESIGN AND CONSTRUCTION OF THE
EAST VALLEY HIGHWAY RESURFACING PROJECT
THIS AGREEMENT is entered into pursuant to RCW 39.34, the Interlocal Cooperation Act,
between the CITY OF SUMNER, a Washington municipal corporation, located and doing
business at 1104 — Maple Street, Sumner, Washington 98390 ( "Sumner "), and the CITY OF
AUBURN, a Washington municipal corporation, located and doing business at 25 West Main
Street, Auburn, Washington 98001 ( "Auburn "), together referred to as the "Parties ", for the
purpose of resurfacing East Valley Highway.
RECITALS
WHEREAS, the Parties have agreed to resurface East Valley Highway starting at Forest
Canyon Rd and ending at the boundary line for King and Pierce County excluding the newer
portion between East Valley Access Road and 60th Street SE (Project).
WHEREAS, the Federal Highway Administration Surface Transportation Program ( "STP ")
has provided a grant in the amount of $1,443,223 for the design and construction of the Project;
and
WHEREAS, STP requires the Parties to collectively provide local matching funds of 13.5%
of the federal funds or $194,836; and
WHEREAS, the Project will be located within the boundaries of Auburn and Sumner and
will serve both jurisdictions; and
WHEREAS, Auburn has requested that Sumner, as a state CA (Certified Acceptance)
qualified agency, assume lead agency responsibility for the design and construction of the
Project and Sumner is willing to assume lead agency responsibility for the design and
construction of the Project.
NOW, THEREFORE THE PARTIES AGREE AS FOLLOWS:
AGREEMENT
A. SUMNER'S ROLE IN THE COMPLETION OF THE DESIGN AND
CONSTRUCTION FOR THE EAST VALLEY HIGHWAY RESURFACING
PROJECT
1. Sumner shall assign a Project Manager ( "PM ") to manage the Project through design and
construction. Sumner shall keep Auburn advised of the Project status by providing
Interlocal Agreement — Cities of Sumner and Aubum
East Valley Highway Resurfacing Page: Page 1 of 7
RES.A Page 109 of 116
Auburn with quarterly updates during the design phase and monthly updates during
construction phase, summarizing project progress.
2. Sumner shall work with Auburn, expeditiously and in good faith, to develop
administrative procedures necessary to achieve the smooth progress of the Project.
3. Sumner shall accept lead agency responsibilities for receipt and administration of the
1,443,223 STP grant for the Project.
4. Sumner shall be responsible for the completion of all design and construction work for
the Project including preparation of plans and specifications to City of Sumner Standards
within Sumner jurisdiction and City of Auburn Standards within Auburn jurisdiction.
5. Sumner shall be responsible for all Project coordination, including grant compliance and
the coordination necessary with all affected agencies, as required.
6. Sumner shall determine and utilize its staff resources or professional services as
necessary for implementation and completion of the Project.
7. Sumner's share of the $194,836 matching funds is $151,972, and Sumner shall provide
any additional funds necessary to complete that portion of work falling within Sumner's
corporate City limits in accordance with Section C(1) below.
B. AUBURN'S ROLE IN THE COMPLETION OF THE DESIGN AND
CONSTRUCTION FOR THE EAST VALLEY HIGHWAY RESURFACING
PROJECT
1. Auburn shall assign a contact person to coordinate with Sumner's PM during the life of
the Project.
2. Auburn shall work with Sumner, expeditiously and in good faith, to develop
administrative procedures necessary to achieve the smooth progress of the Project.
3. Auburn authorizes Sumner to be the lead agency for receipt and administration of the
federal $1,443,223 STP grant for the Project.
4. Auburn hereby grants Sumner and its agents the right to work in Auburn's right of way
for all phases of work, including design, environmental or other approvals, and
construction. Sumner shall ensure that its contractors comply with the provisions of
Chapter 12.66 of the Auburn City Code; provided, however, that no separate permit to
work in the right of way shall be required. Sumner shall provide Auburn at least 10
Interlocal Agreement — Cities of Sumner and Aubum
East Valley Highway Resurfacing Page: Page 2 of 7
RES.A Page 110 of 116
calendar days advanced notice before its contractors begin work or implement traffic
control measures in Auburn's right of way. Sumner shall ensure that its contractors do
not implement traffic control measures in Auburn's right of way without a traffic control
plan that has been approved by Auburn.
5. Auburn shall work expeditiously to remove any encroachments in the right of way within
Auburn's jurisdiction such that the Project is not delayed.
6. Auburn shall notify Sumner of any committed projects that may change the scope of the
Project. Auburn shall keep Sumner up to date with the status of such projects on a
monthly basis.
7. Auburn's share of the $194,836 matching funds is $42,864, and Auburn shall provide any
additional funds necessary to complete that portion of work falling within Auburn's
corporate City limits in accordance with Section C(1) below.
8. To support Sumner's financial management of the Project, Auburn, in its effort to meet
Project obligations herein, shall not request reimbursement from Project funds for
Auburn's costs in support of the Project without prior written consent from Sumner.
C. MISCELLANEOUS
1. Fundin .
a) Additional Funding. Should additional funding be required, the Parties agree that each
party is responsible for the additional funds required to perform the work falling within its
corporate city limits; unless, however, it is work necessary for the Project as a whole,
then the costs for such work will be apportioned at a rate of 78% for the City of Sumner
and 22% for the City of Auburn. Furthermore, Sumner shall not allow its contractors to
perform any work that will obligate Auburn to pay more than $60,000 in total matching
funds unless this Agreement is modified, by amendment, duly signed and authorized by
each party.
b) Delay Costs. Should additional costs be incurred due to delay of the project, the party
to whom the delay is attributable shall be responsible for all costs associated to the delay.
If any additional delay costs cannot be attributed to a specific party, then any such cost
will be apportioned at a rate of 78% for the City of Sumner and 22% for the City of
Auburn. Furthermore, Sumner shall not allow its contractors to perform any work that
will obligate Auburn to pay more than $60,000 in total matching funds unless this
Interlocal Agreement — Cities of Sumner and Aubum
East Valley Highway Resurfacing Page: Page 3 of 7
RES.A Page 111 of 116
Agreement is modified, by amendment, duly signed and authorized by each party.
2. Termination. Either party may terminate this Agreement, prior to Sumner's award of a
construction contract, upon thirty (30) days written notice to the other party. Termination
after Sumner's award of a construction contract shall only be granted if both parties agree
to the termination and all costs incurred to terminate are born by the terminating party.
For the purposes hereof, the "Termination Date" shall be the thirtieth (30th) day after
receipt of the termination notice, provided that upon receipt of a termination notice, all
work on this Agreement shall cease, except as agreed to by the parties. Under no
circumstances will either party be reimbursed for services rendered after the Termination
Date.
3. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized
representative of each party.
4. Severability. If any one or more of the sections, subsections, clauses or sentences of
this Agreement is /are held to be unconstitutional or invalid, that unconstitutionality or
invalidity shall not affect the validity of the remaining sections, subsections, clauses or
sentences of this agreement, and the remainder shall remain in full force and effect.
5. Entire Agreement. This Agreement and any attached exhibits hereto contain the entire
agreement between the parties. Should any language in any exhibit to this Agreement
conflict with any language contained in this agreement, the terms of this agreement shall
prevail. Written provisions and terms of this Agreement, together with any attached
exhibits, supersede all prior verbal statements by any representative of either party, and
those statements shall not be construed as forming a part of or altering in any manner this
Agreement.
6. Indemnification. Sumner shall defend, indemnify and hold Auburn, its officers,
employees, agents, and assigns harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising from or in connection
with the design or construction of the Project, but only to the extent of Sumner's
negligence or comparative fault. Auburn shall defend, indemnify and hold Sumner, its
officers, employees, agents, and assigns harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising from or in
Interfocal Agreement — Cities of Sumner and Aubum
East Valley Highway Resurfacing Page: Page 4 of 7
RES.A Page 112 of 116
connection with the design or construction of the Project, but only to the extent of
Auburn's negligence or comparative fault.
7. Project Coordination, Dispute Resolution and Governing Law. This Agreement shall
be governed by and construed in accordance with the laws of the State of Washington.
If a dispute arises from or relates to this Agreement or the breach thereof, resolution of
the dispute shall be as follows:
a) attempted through direct discussions as follows: (1) Auburn's designated
contact person and Sumner's designated Project Manager Shall make every effort to
identify the problem(s) and resolve issues at their level to the satisfaction of both parties;
2) Should they fail to resolve the disputed issue, then the Sumner Project Manager, in
coordination with Auburn's desinated contact person, shall attempt to narrow the issue in
dispute for consideration by the Public Works Directors of Auburn and Sumner. The
Public Works Directors shall determine if the dispute can be resolved through
negotiations. (3) If they are unable to resolve the dispute, then the Public Works
Directors shall each select, in addition to Sumner's PM and Auburn's contact person, one
additional representative from among its employees who, together shall form a dispute
resolution panel to resolve the dispute. (4) Should the dispute resolution panel be unable
to settle any difference or claim arising from the parties' performance of this
Agreement or the breach thereof through direct discussions, then the procedures as set
forth in the ensuing paragrap (b) shall be employed as the means for resolving the
dispute.
b) The parties agree to endeavor first to settle the dispute in an amicable
manner by mediation administered by a mediator under JAMS Alternative Dispute
Resolution service rules or policies. The mediator may be selected by agreement of
the parties or through JAMS. All fees and expenses for mediation shall be borne by
the parties equally. However, each party shall bear the expense of its own counsel,
experts, witnesses, and preparation and presentation of evidence. Following mediation,
or upon written agreement of the parties to waive mediation, any unresolved
controversy or claim arising from or relating to this Agreement or breach thereof shall be
resolved by filing suit exclusively under the venue, rules and jurisdiction of the Pierce
County Superior Court, Pierce County, Washington. In any claim or lawsuit for
Interlocal Agreement — Cities of Sumner and Aubum
East Valley Highway Resurfacing Page: Page 5 of 7
RES.A Page 113 of 116
damages arising from the parties' performance of this Agreement, each party
shall pay all its legal costs and attorney's fees incurred in defending or bringing such
claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to
limit the City's right to indemnification under Section 7 of this Agreement.
8. Written Notice. Unless notified to the contrary, all communications regarding this
Contract shall be sent to the parties as follows:
Any written notice hereunder shall become effective three (3) business days after the date
of mailing by registered or certified mail, and shall be deemed sufficiently given if sent
to the addressee at the address stated in this Contract or such other address as may
be hereafter specified in writing.
Interlocal Agreement — Cities of Sumner and Aubum
East Valley Highway Resurfacing Page: Page 6 of 7
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CITY OF SUMNER: CITY OF AUBURN:
Insert Name of City Rep. to Receive Notice] Seth Wickstrom
City of Sumner City of Auburn
1104 Maple Street 25 West Main Street
Sumner, WA 98390 Auburn, WA 98001
Insert Telephone Number] (telephone) 253)931 -3010 (telephone)
Insert Fax Number] (facsimile) 253)931 -3053 (facsimile)
Any written notice hereunder shall become effective three (3) business days after the date
of mailing by registered or certified mail, and shall be deemed sufficiently given if sent
to the addressee at the address stated in this Contract or such other address as may
be hereafter specified in writing.
Interlocal Agreement — Cities of Sumner and Aubum
East Valley Highway Resurfacing Page: Page 6 of 7
RES.A Page 114 of 116
D. AGREEMENT EXECUTION
AGREED TO ON THIS DAY OF 2011.
THE CITY OF Sumner: THE CITY OF AUBURN:
DAVE L. ENSLOW, MAYOR PETER B. LEWIS, MAYOR
APPROVED BY SUMNER CITY COUNCIL MOTION ON
APPROVED BY AUBURN CITY COUNCIL MOTION ON
ATTEST: ATTEST:
SEAL) (SEAL)
TERRI BERRY DANIELLE DASKAM
SUMNER CITY CLERK AUBURN CITY CLERK
APPROVED AS TO FORM: APP : D AS TO FORM:
BRETT C. VINSON D'" L B.
SUMNER CITY ATTORNEY AUBURN CITY ATTORNE
Interlocal Agreement — Cities of Sumner and Aubum
East Valley Highway Resurfacing Page: Page 7 of 7
RES.A Page 115 of 116
RES.A Page 116 of 116