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HomeMy WebLinkAboutAuburn Food Bank GF-1203. i, CITY OF - WASHINGTON v • \A Department of Administration Michael Hursh, Community Services Manager 25 West Main Street Auburn, WA 98001 CITY OF AUBURN AGREEMENT FOR HUMAN SERVICE ACTIVITIES COSTING $5,000 PER YEAR OR LESS This Agreement is made effective as of January 1, 2012, by and between THE AUBURN FOOD BANK COMMUNITY SUPPERS and CITY OF AUBURN In this Agreement, the party who is contracting to receive services shall be referred to as "CITY ", and the party who will be providing the services shall be referred to as "AGENCY" The parties agree as follows 1. DESCRIPTION OF SERVICES. Beginning on January 1, 2012, the AGENCY agrees to provide dinner service, twice a week, to residents in need within the City of Auburn Services will be .delivered as per the attached Scope of Work 2. PAYMENT. The CITY will pay a fee to the AGENCY for services provided in the amount of $5,000 per year, paid in semi- annual installments of equal amounts, for services delivered 'as described in the attached Scope of Work This fee shall be payable in a lump sum upon receipt of an invoice from the AGENCY with appropriate supporting documentation 3. EXPENSE REIMBURSEMENT. The AGENCY shall pay all "out-of-pocket" expenses, and shall not be entitled to reimbursement from the CITY except for specific services, items or activities listed in the Scope of Services as reimbursable goods or services 4. TERM/TERMINATION. This Agreement is effective January 1, 2012, and expires December 31, 2012, unless either party terminates the Agreement by notifying the other party in writing within seven (7) days of the intent to terminate The Agreement may be renewed for one year upon the mutual consent of both parties 5. RELATIONSHIP OF PARTIES. It is understood by the parties_ that the AGENCY is an independent contractor with respect.to the City of Auburn, and not an employee of the CITY The CITY will not provide fringe benefits, including health insurance benefits, paid vacation, or any other employee benefit, for the benefit of the AGENCY 6. EMPLOYEES. The provisions of this Agreement shall also bind the AGENCY employees who perform services for the CITY under this Agreement 7. INDEMNIFICATION / HOLD HARMLESS. The AGENCY shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the AGENCY in performance of this Agreement, except -for injuries and damages caused by the sole negligence of the City The City of Auburn shall defend, indemnify and hold the AGENCY, its officers, officials, employees and volunteers harmless from any and all claims, injunes, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the City in performance of this Agreement, except for injuries and damages caused by the sole negligence of the AGENCY 8. INSURANCE. The AGENCY shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of -the work hereunder by the AGENCY, its agents, representatives, or employees City of Autium Agreement GF -1203, Aubum Food Bank — Community Suppers January 1, 2012 Page 1 of 4 A. Minimum Scope of Insurance, the AGENCY shall obtain insurance of the types described below 1 Automobile Liability insurance covering all owned, non - owned, hired and leased vehicles Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage If necessary, the policy shall be endorsed to provide contractual liability coverage 2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the AGENCY's Commercial General Liability insurance policy with respect to the work performed for the City 3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington 4. Professional Liability insurance appropriate to the AGENCY profession. B. Minimum Amounts of Insurance: The AGENCY shall maintain the following insurance limits 1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident 2 Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate 3 Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit C. Other Insurance Provisions: The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance 1 The AGENCY's insurance coverage shall be primary insurance as respect the City Any insurance, self - insurance, or insurance pool coverage maintained by the City shall be excess of the AGENCY's insurance and shall not contribute with it 2 The AGENCY's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City D. Acceptability of Insurers: Insurance is to be placed with insurers with a current A M Best rating of not less than A VII E. Verification of Coverage: The AGENCY shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the AGENCY before commencement of the work 9. ASSIGNMENT. The AGENCY obligations under this Agreement may not be assigned or transferred to any other person, firm, or corporation without the prior written consent of the CITY 10. NOTICES. All notices required or permitted under this Agreement shall be in writing and shall be deemed delivered when delivered in person or deposited in the United States mail, postage prepaid, addressed as follows: City of Aubum Agreement GF -1203, Aubum Food Bank — Community Suppers January 1, 2012 Page 2 of 4 IF for THE AUBURN FOOD BANK Debbie Christian Executive Director 930 18th Place NE Auburn, WA 98002 IF for the CITY. Michael Hursh Community Services Manager 25 West Main Street Auburn, WA 98001 Such address may be changed from time to time by either party by providing written notice to the other in the manner set forth above 11. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties and there are no other promises or conditions in any other agreement whether oral or written This Agreement supersedes any prior written or oral agreements between the parties 12. AMENDMENT. This Agreement may be modified or amended if the amendment is made in writing and is signed by both parties 13. SEVERABILITY. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited 14. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that party's right to subsequently enforce and compel strict compliance with every provision of this Agreement 15. APPLICABLE LAW. This Agreement shall be governed by the laws of the State of Washington The undersigned have read the above statements, understand them, and agree to abide by their terms Agency Citv of Auburn Signed. Signed Printed Dc6vck J . £ V , a� Title' y -- 'u 1'16 Vo- lai Ve-e Date' lA lA rch t , 1..oi 1_ Address: °10 13"1 fl si % Phone' fiar,ou,wk , U■?A O csbD2 Printed Title' Date: Address uul -01-1 (k k &4A &e, L4 4L eofhouniiir36r its cee, mares -/ (y 25 West Main Street Auburn, WA 98001 Phone: (253) 876 -1964 (Community Services Line) eement GF -1203, Aubum Food Bank — Community Suppers 4 HUMAN SERVICES AGREEMENT BETWEEN THE CITY OF AUBURN & THE AUBURN FOOD BANK: COMMUNITY SUPPERS Scope of Work Services to include: • The Auburn Food Bank will provide a healthy dinner twice a week to needy families. Approximately feeding 9,000 people that attend dinners offered weekly on Mondays and Wednesdays, the opportunity provides residents of Auburn with a hot, cooked meal and a chance to eat in a warm, safe environment while enjoying social interaction • Recruit volunteers, train them and acknowledge their contribution to the community • Comply with applicable health codes, rules and regulations. • Maintain records of residents served including addresses where applicable • Retain the above records for three years and make them available for review upon request by the City and /or its agents or representatives Reporting Requirements: • With each semi- annual request for reimbursement, The AUBURN FOOD BANK. COMMUNITY SUPPERS will provide a summary of the number of people served along with the number of clients who are Auburn residents. • At the end of each year, a brief report describing the past program, number of clients served along with noteworthy accomplishments and /or challenges Additional Billable Services, Goods and /or Activities: • None City of Aubum Agreement GF -1203, Aubum Food Bank — Community Suppers January 1, 2012 Page 4 of 4 CITY OF AUBURN - MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is an addendum to the agreement for services between the City of Auburn and the Auburn Food Bank regarding the Agency's Community Suppers Program, the original of which was executed on the 1 5± day of Mow-oh , 2012 All other terms and conditions of the agreement for services shall remain in full force and effect except as specifically amended by this Memorandum of Understanding It is the goal of the City of Auburn to improve the living conditions of all Auburn residents II The grant funds provided to the Agency during the 2012 year are provided with the objective of achieving the results established by the City Council in the areas of Abused and Neglected Children, Victims of Domestic and Sexual Assault, Poverty Reduction, Substance Abuse and Health Fitness III Agencies receiving funding from the City of Auburn agree to participate in the conceptual development of the One Stop Center and to collaborate with other agencies concerning the delivery of services to clients when the Center is operational The nature and extent of the collaboration to be determined when the One Stop Center is operational IV The City of Auburn will utilize the following performance measures in evaluating the effectiveness of reaching this goal Abused and Neglected Children: The City of Auburn will fund human service providers that increase supportive services to children who are neglected and abused, specifically the number of children who are victims of on -going and repeated neglect and abuse, within the city of Auburn by 15% over the next three (3) years Victims of Domestic and Sexual Assault: The City of Auburn will fund human service providers that increase the number of Auburn residents, who are victims of domestic violence, that make the transition to a safe environment and self - determining lifestyle by 15% within the next three (3) years Poverty Reduction: The City of Auburn will fund human service providers who increase the number of Auburn residents no longer living in poverty by 15% within the next three (3) years Substance Abuse: The City of Auburn will fund human service providers to develop strategies that increase the successful completion of treatment programs by Auburn residents who have serious behavioral and health problems due to substance abuse and chemical dependency by 15% within a three (3) year period Physically and Mentally Fit: The City of Auburn will fund humariser�iice providers that increase the availability, accessibility and use of health care to its low mcome4esidents A1i5 %within a three (3) year period VA _ l) a�� Pi • City of Aubum Agreement GF -1203, The Aubum Food Bank — Community Suppers January 1, 2012 Page 1 of 2 ATTEST Danielle E. Daskam, City Clerk APPROVED AS TO FORM CITY OF AUB Daniel B Heid, City Attorney STATE OF WASHINGTON )ss COUNTY OF KING R B LEWIS MAYOR AUBURN FOOD BANK BY / TITLE' -Euect,ktve} vec,lzv On this (s} day of Mo►rch , 2012, before me, the undersigned, a Notary Public in and for the State of Washington, personally appeared N.bhLO CAA v;s-har. , to me known to be the -C>ceci kitte, 12 wcc t - of The Auburn Food Bank, the non - profit corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said non - profit corporation for the uses and purposes therein mentioned, and on oath stated that he /she is authorized to execute said instrument on behalf of said non - profit corporation IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the date hereinabove set forth % l�l\ WASHINGTON HUMAN SERVICE AGREEMENT 2012 INVOICE FOR CONTRACTED SERVICES To: CITY OF AUBURN, ATTN COMMUNITY SERVICES 25 WEST MAIN STREET, AUBURN WA 98001 Agency AFB - Auburn Food Bank Site location: Mailing address: 930 — 18th Place NE PO Box 464 Auburn, WA 98002 Auburn WA 98071 -0464 Program Community Suppers Amount Requested: $ 2,500.00 Invoice for: Attachments: EXHIBIT COVER PAGE GF -1203 Contact, Title: Debbie Christian, Executive Director Phone: 253 - 804 -5696 Email: DebbieC @theauburnfoodbank org ❑ 1st and 2nd Quarters, January to June — Due July 15, 2012 ❑ 3rd and 4th Quarters, July to December— Due January 31, 2013 ❑ Quarterly Service Report (due semi- annually) - Exhibit 1 ❑ Quarterly Financial Report (due semi- annually) — Exhibit 2 ❑ Demographic Report (due semi- annually) — Exhibit 3 ❑ Outcomes Report (due semi- annually) — Exhibit 4 ❑ Proof of Insurance (1st Quarter or if expired) I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to Auburn residents Signature of Authonzed resentative Date The City of Auburn will issue payment upon this invoice within forty -five (45) business days of receipt To ensure prompt payment, please submit this form and all required attachments by the date listed above FOR CITY OF AUBURN USE ONLY: Contract Amount $5,000.00 Payments Year to Date Payment this invoice Authorized to Pay: Signature CITY OF AUBURN Contract Balance Date COVER PAGE — MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST HUMAN SERVICE AGREEMENT 2012 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT 2012 Exhibit 1 Agency Information AFB - Auburn Food Bank Site location: 930 — 18th Place NE Auburn, WA 98002 Mailing address: PO Box 464 Auburn WA 98071 -0464 Contact, Title: Debbie Christian, Executive Director Phone: 253 - 804 -5696 Email: DebbieC @theauburnfoodbank org Are professional services (e g , counseling, case management) provided as part of this Agreement? Contract Information Contract Amount $5,000 Program Name Community Suppers Description of Service to be provided Reporting Information Report for _ 1st Qtr /Jan -Mar 2012 Service Units 2nd Qtr /Apr -Jun _ 3`d Qtr /Jul -Sep _ 4th Qtr /Oct -Dec Narrative: Please attach other relevant information, including current trends, program developments, special events, publicity, community education, etc If actual service units are lower than anticipated, please explain. City Funding Onl All Funding Sources Actual Service Units to Date Service Unit tion Auburn Residents Only Total Projected Annual Units Actual Units by Quarter Service Unit/Performance Measure 15t 2nd 3rd 4th Unduplicated Number of Auburn Clients Served 9,000 ■■■■ Narrative: Please attach other relevant information, including current trends, program developments, special events, publicity, community education, etc If actual service units are lower than anticipated, please explain. 2012 Exhibit 2 CITY OF AUBURN 2012 Quarterly Financial Report Agency AFB - Auburn Food Bank Date: Program Community Suppers Report for _ 1st Qtr /Jan -Mar 2nd Qtr /Apr -Jun _ 3rd Qtr /Jul -Sep _ 4th Qtr /Oct -Dec Requested Reimbursement Detail as Applicable Cost Categories Budget Award This Request Cumulative to date Award Balance 1 Personal /Agency Services 2 Office /Operating Supplies 3 Consultant or Purchased Services 4 Direct Client Assistance 5 Communications 6 Travel & Training 7 Intra- Agency Support 8 Other per Detail Grand Total $5,000.00 Requested Reimbursement Detail as Applicable CITY OF AUBURN 2012 Demographic Report Agency AFB - Auburn Food Bank Program. Community Suppers 2012 Exhibit 3 Date Cate e o 1 2"' 3 4 Total YTD Client Residence** "List all clients served in this category In all In all other categories list Aubum clients only. Client Income Level Al. ona _ Auburn -- " Enumclaw Federal Wa - - - -- Kent -- Pacific - -- - Uninco •orated Kin• Count - - -- Other - -- - Unknown - - - -- TOTAL - - 30% of median or below -- 50% of median or below - - - -- 80% of median or below - -- Above 80% of median -- Unknown -- TOTAL -- Client Gender Female -- Male - - - -- Client Age 0-4 - - - -- 5-12 - - - - -- = -= - 13 -17 13-1 18 -34 35-54 55-74 75+ - - -- Unknown - - - -- TOTAL - - - -- Ethnicity/ Cultural Background Condition Asian - - - - - - - - -- -- -- -- Asian / White American Indian / Alaskan Native - Amencan Indian / Alaskan Native & White American Indian / Alaskan Native & Black - / African Amencan Black / African American - - - -- Black / African American & White His. anic / Latino - - - -- Native Hawaiian / Other Pacific Islander - - -- Unknown / No'Res.onse - - -- TOTAL , _ , - - -- Disablin • ,Condition - - -- ESL Limited En•hsh S.eakin• - - -- Household Female- Headed Household' - - -- Male- Headed Household - _ -- CITY OF AUBURN Funder Re s ortin to: Cit of Auburn Re , ortin Period: to OUTCOMES REPORT - EXHIBIT4 Date Form Com s leted: Agency: Program: Contact Person: E -mail: Phone: 1,t Qtr Due: Outcome identified, indicators given, data collection method(s) explained 4th Qtr. Due: Outcome results OUTCOME: (What change do you expect to see ?) MEASURABLE INDICATORS: (How will you know change has occurred ?) DATA COLLECTION METHOD(S): OUTCOME RESULTS: (Narrative) highlight your data, include your interpretation of the data and attach any graphics if available Funder Re ortin ' to: Cit of Auburn 1 Re 1 ortin ' Period: to F 1 1 ' '1 • Agency: Program: Contact Person: E -mail: • Phone: CITY OF AUBURN LOGIC MODEL REPORT - suggested Template Program Evaluation Logic Model PROCESS RESOURCES ACTIVITIES OUTPUTS OUTCOME OUTCOMES' INDICATORS GOAL