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HomeMy WebLinkAbout02-06-2012WASHINGTON Council Operations Committee February 6, 2012 - 5:00 PM City Hall Conference Room 2 MINUTES I. CALL TO ORDER A. Roll Call Chair Nancy Backus called the meeting to order at 5:00 p.m. in Conference Room 2 on the second floor of Auburn City Hall located at 25 West Main Street, in Auburn. Members in attendance included Chair Backus, Vice Chair Rich Wagner, and Member Bill Peloza. Also in attendance were City Attorney Daniel B. Heid, Executive Assistant Tamie Bothell, Public Affairs Manager Dana Hinman, and Deputy City Clerk Cathy Richardson. B. Announcements C. Agenda Modifications Agenda modification included the addition of dicussion item III.C, Policy for Use of Electronic Document Readers. II. CONSENT AGENDA A. Minutes of the November 30, 2011 Meeting Vice Chair Wagner moved and Member Peloza seconded to approve the November 30, 2011 minutes. Motion carried unanimously. 3 -0. III. DISCUSSION ITEMS A. Council Retreat Planning Chair Backus reported that the main focus for the Council Retreat is economic development. Committee members discussed the following topics, for submittal to Mayor Lewis for approval, for the upcoming Council Retreat agenda: • Comprehensive list of current development incentives, in matrix format, offered by the City in comparison to other local jurisdictions and jurisdictions such as Spokane and Vancouver • What is a particular business worth to the City, both in subjective and objective terms or tangible and intangible terms such as community pride, value, and benefits to the community Page 1 of 4 • Marketing tools for the City's enterprise businesses such as the Golf Course and Cemetery • Les Gove Community Center as an economic development tool • Ways to compliment the efforts of large economic development drivers and employers in the Auburn community such as the Muckleshoot Indian Tribe, Boeing, and Auburn School District • Consider inviting representatives of large economic development drivers /employers to speak at the Council Retreat • Matrix of incentives and benefits from and to the Auburn School District • Develop a plan for East Main Street improvements (including the proposed new high school on East Main Street) • Develop a plan for Auburn Way South improvements, including streetscape • Emerald Downs as an economical development boost, such as the Fall Wedding Show • Promotion of the downtown in general, including Auburn Avenue Theater • Old post office update • Revisit the hospital and medical district • Consider inviting hospital representatives to speak at the Council Retreat • Promotion of the Promenade • Real estate as an economic tool and how it can be used to the City's advantage • Small business pilot program (less than 20 -22 with a 10% variance) or permanent program to decrease fees to establish or expand and move current businesses of a certain size • Better use of the new Cemetery building as a retreat space • Airport connectivity /summer festival partnering with volunteer /non - profit organizations • City summer festival revamping (Good 01' Days) • 277th Street - Robertson property • King County Library renovation /Les Gove Community Campus /MultiCare (tying into Auburn Way South discussions) Committee members determined that the retreat would need to be at least one and one -half days to allow time for discussion of the above topics and discussed possible retreat locations including Fort Warden State Park at Port Townsend, which is very inexpensive for non - profit organizations, and the Auburn Golf Course. Committee members also discussed possible dates for the retreat and suggested late April or early May. Ms. Bothell will canvas Councilmembers to determine a suitable time frame. B. Muckleshoot Tribe Meeting City Attorney Heid indicated that if a quorum of the City Council attends the meeting, a notice of a special meeting including topics of discussion must be prepared. In accordance with the open public meetings act, the doors must remain open to allow public attendance and minutes must be taken. It is not Page 2 of 4 necessary to record the meeting, but summary minutes must be prepared. These requirements are not necessary if a quorum of the City Council does not attend the meeting. Vice Chair Wagner expressed concerns regarding Tribal Council opposition to these requirements in the event there is a quorum of the Auburn City Council. City Attorney Heid indicated that he would consult with the Tribal attorney to discuss the Committee's concerns. Ms. Bothell will contact the Tribe to confirm the topics of discussion for the agenda. C. Policy for Use of Electronic Document Readers City Attorney Heid reviewed the policy with regard to use of electronic document readers, such as iPads, and what constitutes a public record. The highlighting and addition of notes to electronic documents may be allowed since personal notes do not generally constitute a public record, but the document may not be shared among other Councilmembers or City officials, either electronically or in hard copy, or it then becomes a public record. Councilmembers may speak from their notes without creating a public record and those documents may also be deleted from the electronic device. City Attorney Heid requested Committee concurrance to place the policy for use of electronic document readers with the City Council internet and electronic equipment use policy. Committee members concurred. D. Committee Schedules Member Peloza reported that he would like to change the meeting time of the Muncipal Services Committee from 3:00 p.m. to 3:30 p.m. to be presented to the Council at the February 21, 2012 City Council meeting and requested that Chair Backus confirm the time change with other Municipal Services Committee members. IV. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:00 p.m. Dated this day of cprA\ 2012. )C4 C4.11i Nancy us, Chair athy Richardson, Deputy City Cle'k Page 3 of 4 ` .. Page 4 of 4