HomeMy WebLinkAbout04-02-2012Council Operations Committee
April 2, 2012 - 5:00 PM
City Hall Conference Room 2
MINUTES
I. CALL TO ORDER
A. Roll Call
Chair Nancy Backus called the meeting to order at 5:02 p.m. in Conference Room
2 on the second floor of Auburn City Hall located at 25 West Main Street in
Auburn
Members in attendance included Chair Nancy Backus, Vice Chair Rich Wagner
and Member Bill Peloza. Also in attendance were Councilmember Largo Wales,
Councilmember Wayne Osborne, City Attorney Daniel B. Heid, Planning and
Development Director Kevin Snyder, Executive Assistant Tamie Bothell, City Clerk
Danielle Daskam, and Deputy City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. Minutes of the February 6, 2012 Meeting
Vice Chair Wagner questioned the bullet on page 2 of the February 6, 2012
minutes regarding using the Cemetery building as a retreat space.
Vice Chair Wagner moved and Member Peloza seconded to approve the
February 6, 2012 minutes with possible corrections.
Motion carried unanimously. 3 -0
(The City Clerk staff verified that Public Affairs Manager Dana Hinman spoke
about marketing the Cemetery space.)
B. Minutes of the March 5, 2012 Meeting
Vice Chair Wagner moved and Member Peloza seconded to approve the March 5,
2012 minutes.
Page 1 of 6
Motion carried unanimously. 3 -0
III. ORDINANCES
A. Ordinance No. 6405 (Heid)
An Ordinance of the_City Council of the City of Auburn, Washington,
amending Section 2.03.100 of the Auburn City Code,-relating to duties
of the Mayor
Member Peloza questioned whether the verbiage "commissions and committees
of the City" in Section 2.03.100 included Council Committees. City Attorney Heid
stated the wording is very broad to allow the Mayor or his designee to be involved
in creating agendas for various committees and boards.
Member Peloza confirmed the purpose of the ordinance is to allow committee
members to work with the Mayor to add items to the agenda of committee
meetings. Chair Backus stated this ordinance is simply cleaning up the language.
Vice Chair Wagner moved and Member Peloza seconded to approve Ordinance
No. 6405.
Motion carried unanimously. 3 -0
IV. DISCUSSION ITEMS
A. Council Rules of Procedure
Chair Backus corrected the name of the Council Operations Committee in Section
2.1 " Council Operations Committee ".
Member Peloza'asked for the term Presiding Officer to be replaced throughout the
document where the Council rules would require the Mayor's designee to perform
those actions.
Chair Backus requested Section 12.3 under the Deputy Mayor's duties to be
moved into`Section 13.2 and to change the title of Section 13.
Chair Backus said she has been contacted regarding the Deputy Mayor's duty
to chair the Emergency Management Compensation Board. She asked for
this item to be added to the duties under Deputy Mayor in section 12.
Member Peloza said Section 15.8 is redundant to 15.1. City Attorney Heid said he
will combine the two sections under 15.1 and delete 15.8.
Vice Chair Wagner said the Les Gove Community Campus Committee has a role
in all of the activities at the Les Gove campus. He asked for the section to be
amended to include coordination of all activities within the campus. Chair Backus
said it would need to include language regarding coordinating with the
Municipal Services Committee and the Planning and Community Development
Page 2 of 6
Committee.
Member Peloza questioned section 17.4, item C, allowing Councilmembers to
communicate between each other. City Attorney Heid stated a Councilmember
can send an email to other Councilmembers to deliver information as long as they
do not engage the other Councilmembers in dialogue that could be considered a
sequential meeting. He said the change in this section included the verb "should"
to ensure the Mayor is included in those communications.
B. Council Rules of Procedure - Order of Business of Regular Council
Meeting Agenda
Chair Backus asked for Council Committee Reports and Council Reports to be
moved after the Ordinances and Resolutions on the agenda. The change in the
order of business will allow members of the audience to learn the outcome of the
ordinances and resolutions earlier in the meeting.
C. Council Retreat Planning
Chair Backus stated Planning and Development Director Kevin Snyder has been
designated as the facilitator for the upcoming Council Retreat. She
added Executive Assistant Tamie Bothell as the Retreat Planner.
Session I:
Review of Council Goals and Desired Outcomes:
Vice Chair Wagner questioned the Council's goals. Chair Backus
stated having Planning Director Snyder facilitate the meeting will help the Council
have a broad based discussion to develop the group goals and desired outcomes.
Planning Director Snyder said staff sees this as more of a visioning effort
that will help staff in developing action items. He said the staff needs to
understand the Council's vision for the next fifty years to develop priorities, action
items and policies to be able to realize the Council's vision.
Vice Chair Wagner said he is not comfortable looking out fifty years. He said the
Council should plan for the next ten to thirty years. He added planning for the next
fifty years would take more than the time allotted. Planning Director Snyder said it
is important to help staff identify areas of focus. He said the time frame is to help
staff prioritize.
Discussion of Retreat Goals:
Vice Chair Wagner said he wants higher level information on the list. He said the
Council does not need to get into the small details at this time Planning Director
Snyder said staff is hoping this will help focus on the industries Council wants to
pursue. He added it is important for Council to also share what they would not like
to see in the City. Vice Chair Wagner said he wants to pursue industries of
opportunity. Member Peloza said the City could build out the Airport and expand
Boeing's presence. He added the City has a great start in entertainment and could
Page 3 of 6
grow that over the next twenty years. Vice Chair Wagner stated hospitals,
entertainment, aerospace and tourism are the areas he feels the City should focus
on. He said the City already has a base in these areas and could build on them.
Member Wagner suggested a produce center.
Planning Director Snyder stated staff will have the retreat goals, desired
outcomes, rules of conduct, the process and agenda listed to make it easier for
the Council.
Member Peloza asked for the outline to be provided to Council several weeks in
advance to give the Council time to think about each item.
Session II:
Primer on Economic Development:
Planning Director Snyder said this session will be an overview. He said the
information gathered will give Council the opportunity to hear what staff has done,
is doing or is holding off on in this area.
City Relationships with External Economic Development
Agencies and Organizations:
Chair Backus questioned who is developing the list of agencies and organizations.
Planning Director Snyder said the discussion would start with a list of existing
relationships to inform Council of who the City is currently working with. He added
the Council can then inform staff of others they would like to see added to the list.
Vice Chair Wagner talked about ways for different economic interests to work
together. He said regional economic development has been worked on in the past
without success. He stated there is a new model that deserves another look.
Planning Director Snyder said in this model it shows if a city cannot accommodate
a particular business, it is better for the city to have that business locate in a
neighboring jurisdiction rather than outside the region. He stated the city would
still receive other economic benefits from the business such as shopping and
property taxes.
Session III
Setting the Visioning Stage: Built/Human /Natural /Social Capital:
Chair Backus said the committee questions the items under this session. She
asked for a matrix to be provided to the Council. Planning Director Snyder said
historically people consider only the building capital. He said this matrix also
considers the people and their abilities, the natural surroundings and the social
asset of a community.
Vice Chair Wagner presented a quality of life circle. He said everything needs to
tie back into the quality of life for the citizens of Auburn. Chair Backus said all of
the items are connected to create the quality of life for the citizens.
Page 4of6
Economic Development Prioritization and Focus:
Planning Director Snyder said the City cannot be everything to everyone so the
Council needs to prioritize around the strengths of the City. Chair Backus said it is
important to look at the priorities in terms of the budget.
Vice Chair Wagner suggested having outside agencies give presentations during
lunch. Planning Director Snyder said he is concerned about the travel time due to
the retreat being off site. He suggested putting together a survey that includes a
broad range of local businesses that could be added to the Council packet. Vice
Chair Wagner presented his suggested questions for the survey. Chair Backus
suggested changing the payroll question to a range and having it be a two part
question; one for the inside the city limits and two for the region. She added the
question "What attracted you to Auburn" for the new companies in the area.
Session IV
Vision Exercise I:
Planning Director Snyder said session IV will be the scoring session. He said this
is the place on the agenda where Council will come to a consensus of the four to
five types of businesses they would like staff to focus on.
Vision Exercise II:
Planning Director Snyder said the Council can tie the prioritized areas with the
opportunities available.
Session VI
Planning Director Snyder said in this section the Council will align the capital
projects with the budget. He said it will give Council the opportunity to direct staff
on items they would like to see on future budgeting efforts.
Chair Backus suggested having a refresher course on the priority based budget
for the new councilmembers. She added that Association of Washington Cities
may be looking at providing help with priority based budgets.
Chair Backus asked for a list of incentives the City offers in comparison to other
local jurisdictions. Vice Chair Wagner said the City needs to look at the ratio of
investment between City and developer. He said he would like to have this
information brought to the last session. He said he wants the numbers to know
what investment is going to be required to realize the Council's goals and
priorities. Planning Director Snyder said he can bring some information to
the retreat. He added this item would need to be continued to another meeting
such as a Committee of the Whole meeting.
V. ADJOURNMENT
There being no further business, the meeting adjourned at 6:36 p m.
Page 5 of 6
Approved this day of May, 2012.
1` atilta
Nancy B'
Chair Shawn Campbell�y City Clerk
Items Submitted to the Apnl 2, 2012 Council Operations Committee:
Vice Chair Wagner: Quality of Life Circle
Vice Chair Wagner: List of Questions for Survey
Page 6 of 6