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HomeMy WebLinkAbout04-02-2012Council Operations Committee April 2, 2012 - 5:00 PM City Hall Conference Room 2 MINUTES I. CALL TO ORDER A. Roll Call Chair Nancy Backus called the meeting to order at 5:02 p.m. in Conference Room 2 on the second floor of Auburn City Hall located at 25 West Main Street in Auburn Members in attendance included Chair Nancy Backus, Vice Chair Rich Wagner and Member Bill Peloza. Also in attendance were Councilmember Largo Wales, Councilmember Wayne Osborne, City Attorney Daniel B. Heid, Planning and Development Director Kevin Snyder, Executive Assistant Tamie Bothell, City Clerk Danielle Daskam, and Deputy City Clerk Shawn Campbell. B. Announcements There was no announcement. C. Agenda Modifications There was no change to the agenda. II. CONSENT AGENDA A. Minutes of the February 6, 2012 Meeting Vice Chair Wagner questioned the bullet on page 2 of the February 6, 2012 minutes regarding using the Cemetery building as a retreat space. Vice Chair Wagner moved and Member Peloza seconded to approve the February 6, 2012 minutes with possible corrections. Motion carried unanimously. 3 -0 (The City Clerk staff verified that Public Affairs Manager Dana Hinman spoke about marketing the Cemetery space.) B. Minutes of the March 5, 2012 Meeting Vice Chair Wagner moved and Member Peloza seconded to approve the March 5, 2012 minutes. Page 1 of 6 Motion carried unanimously. 3 -0 III. ORDINANCES A. Ordinance No. 6405 (Heid) An Ordinance of the_City Council of the City of Auburn, Washington, amending Section 2.03.100 of the Auburn City Code,-relating to duties of the Mayor Member Peloza questioned whether the verbiage "commissions and committees of the City" in Section 2.03.100 included Council Committees. City Attorney Heid stated the wording is very broad to allow the Mayor or his designee to be involved in creating agendas for various committees and boards. Member Peloza confirmed the purpose of the ordinance is to allow committee members to work with the Mayor to add items to the agenda of committee meetings. Chair Backus stated this ordinance is simply cleaning up the language. Vice Chair Wagner moved and Member Peloza seconded to approve Ordinance No. 6405. Motion carried unanimously. 3 -0 IV. DISCUSSION ITEMS A. Council Rules of Procedure Chair Backus corrected the name of the Council Operations Committee in Section 2.1 " Council Operations Committee ". Member Peloza'asked for the term Presiding Officer to be replaced throughout the document where the Council rules would require the Mayor's designee to perform those actions. Chair Backus requested Section 12.3 under the Deputy Mayor's duties to be moved into`Section 13.2 and to change the title of Section 13. Chair Backus said she has been contacted regarding the Deputy Mayor's duty to chair the Emergency Management Compensation Board. She asked for this item to be added to the duties under Deputy Mayor in section 12. Member Peloza said Section 15.8 is redundant to 15.1. City Attorney Heid said he will combine the two sections under 15.1 and delete 15.8. Vice Chair Wagner said the Les Gove Community Campus Committee has a role in all of the activities at the Les Gove campus. He asked for the section to be amended to include coordination of all activities within the campus. Chair Backus said it would need to include language regarding coordinating with the Municipal Services Committee and the Planning and Community Development Page 2 of 6 Committee. Member Peloza questioned section 17.4, item C, allowing Councilmembers to communicate between each other. City Attorney Heid stated a Councilmember can send an email to other Councilmembers to deliver information as long as they do not engage the other Councilmembers in dialogue that could be considered a sequential meeting. He said the change in this section included the verb "should" to ensure the Mayor is included in those communications. B. Council Rules of Procedure - Order of Business of Regular Council Meeting Agenda Chair Backus asked for Council Committee Reports and Council Reports to be moved after the Ordinances and Resolutions on the agenda. The change in the order of business will allow members of the audience to learn the outcome of the ordinances and resolutions earlier in the meeting. C. Council Retreat Planning Chair Backus stated Planning and Development Director Kevin Snyder has been designated as the facilitator for the upcoming Council Retreat. She added Executive Assistant Tamie Bothell as the Retreat Planner. Session I: Review of Council Goals and Desired Outcomes: Vice Chair Wagner questioned the Council's goals. Chair Backus stated having Planning Director Snyder facilitate the meeting will help the Council have a broad based discussion to develop the group goals and desired outcomes. Planning Director Snyder said staff sees this as more of a visioning effort that will help staff in developing action items. He said the staff needs to understand the Council's vision for the next fifty years to develop priorities, action items and policies to be able to realize the Council's vision. Vice Chair Wagner said he is not comfortable looking out fifty years. He said the Council should plan for the next ten to thirty years. He added planning for the next fifty years would take more than the time allotted. Planning Director Snyder said it is important to help staff identify areas of focus. He said the time frame is to help staff prioritize. Discussion of Retreat Goals: Vice Chair Wagner said he wants higher level information on the list. He said the Council does not need to get into the small details at this time Planning Director Snyder said staff is hoping this will help focus on the industries Council wants to pursue. He added it is important for Council to also share what they would not like to see in the City. Vice Chair Wagner said he wants to pursue industries of opportunity. Member Peloza said the City could build out the Airport and expand Boeing's presence. He added the City has a great start in entertainment and could Page 3 of 6 grow that over the next twenty years. Vice Chair Wagner stated hospitals, entertainment, aerospace and tourism are the areas he feels the City should focus on. He said the City already has a base in these areas and could build on them. Member Wagner suggested a produce center. Planning Director Snyder stated staff will have the retreat goals, desired outcomes, rules of conduct, the process and agenda listed to make it easier for the Council. Member Peloza asked for the outline to be provided to Council several weeks in advance to give the Council time to think about each item. Session II: Primer on Economic Development: Planning Director Snyder said this session will be an overview. He said the information gathered will give Council the opportunity to hear what staff has done, is doing or is holding off on in this area. City Relationships with External Economic Development Agencies and Organizations: Chair Backus questioned who is developing the list of agencies and organizations. Planning Director Snyder said the discussion would start with a list of existing relationships to inform Council of who the City is currently working with. He added the Council can then inform staff of others they would like to see added to the list. Vice Chair Wagner talked about ways for different economic interests to work together. He said regional economic development has been worked on in the past without success. He stated there is a new model that deserves another look. Planning Director Snyder said in this model it shows if a city cannot accommodate a particular business, it is better for the city to have that business locate in a neighboring jurisdiction rather than outside the region. He stated the city would still receive other economic benefits from the business such as shopping and property taxes. Session III Setting the Visioning Stage: Built/Human /Natural /Social Capital: Chair Backus said the committee questions the items under this session. She asked for a matrix to be provided to the Council. Planning Director Snyder said historically people consider only the building capital. He said this matrix also considers the people and their abilities, the natural surroundings and the social asset of a community. Vice Chair Wagner presented a quality of life circle. He said everything needs to tie back into the quality of life for the citizens of Auburn. Chair Backus said all of the items are connected to create the quality of life for the citizens. Page 4of6 Economic Development Prioritization and Focus: Planning Director Snyder said the City cannot be everything to everyone so the Council needs to prioritize around the strengths of the City. Chair Backus said it is important to look at the priorities in terms of the budget. Vice Chair Wagner suggested having outside agencies give presentations during lunch. Planning Director Snyder said he is concerned about the travel time due to the retreat being off site. He suggested putting together a survey that includes a broad range of local businesses that could be added to the Council packet. Vice Chair Wagner presented his suggested questions for the survey. Chair Backus suggested changing the payroll question to a range and having it be a two part question; one for the inside the city limits and two for the region. She added the question "What attracted you to Auburn" for the new companies in the area. Session IV Vision Exercise I: Planning Director Snyder said session IV will be the scoring session. He said this is the place on the agenda where Council will come to a consensus of the four to five types of businesses they would like staff to focus on. Vision Exercise II: Planning Director Snyder said the Council can tie the prioritized areas with the opportunities available. Session VI Planning Director Snyder said in this section the Council will align the capital projects with the budget. He said it will give Council the opportunity to direct staff on items they would like to see on future budgeting efforts. Chair Backus suggested having a refresher course on the priority based budget for the new councilmembers. She added that Association of Washington Cities may be looking at providing help with priority based budgets. Chair Backus asked for a list of incentives the City offers in comparison to other local jurisdictions. Vice Chair Wagner said the City needs to look at the ratio of investment between City and developer. He said he would like to have this information brought to the last session. He said he wants the numbers to know what investment is going to be required to realize the Council's goals and priorities. Planning Director Snyder said he can bring some information to the retreat. He added this item would need to be continued to another meeting such as a Committee of the Whole meeting. V. ADJOURNMENT There being no further business, the meeting adjourned at 6:36 p m. Page 5 of 6 Approved this day of May, 2012. 1` atilta Nancy B' Chair Shawn Campbell�y City Clerk Items Submitted to the Apnl 2, 2012 Council Operations Committee: Vice Chair Wagner: Quality of Life Circle Vice Chair Wagner: List of Questions for Survey Page 6 of 6