HomeMy WebLinkAbout05-21-2012 Council Meeting Agenda Packet
City Council Meeting
May 21, 2012 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Appointment to Parks and Recreation Board
City Council to confirm the appointment of Laura Keim to the Parks and
Recreation Board for a three year term expiring December 31,2014.
(ACTION REQUESTED: City Council to confirm appointment of Laura
Keim.)
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. May 14, 2012 Minutes* (Peloza)
B.Planning & Community Development
1. May 14, 2012 Minutes* (Backus)
C.Public Works
1. May 7, 2012 Minutes* (Wagner)
D.Finance
Page 1 of 104
1. May 7, 2012 Minutes* (Partridge)
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the Regular Meeting of May 7, 2012*
B. Minutes of the April 30, 2012 Committee of the Whole Meeting*
C. Claims Vouchers (Partridge/Coleman)
Claim check numbers 413462 through 413835 in the amount of $5,178,127.81
dated May 21, 2012.
D. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532887 through 532927 in the amount of $839,234.99
electronic deposit transmissions in the amount of $1,176,252.43 for a grand total of
$2,015,487.42 for the period covering 05/03/12 to 05/16/12.
E. Planning and Community Development Project C412A0* (Backus/Snyder)
City Council to approve change order in the amount of $21,322.09 to the executed
contract with Hoffman Construction and final acceptance of the expanded gravel
and pervious surfaces parking lot, graveled shoulders and pervious pathways at
the Auburn Environmental Park.
F. Public Works Agreement No. AG-C-385 (Wagner/Dowdy)
City Council approve Amendment No. 3 to Consultant Agreement No. AG-C-385
with Brown and Caldwell, Inc. for engineering services for stormwater management
in urbanized areas to complete Phase 2; Mill Creek Basin Plan.
(ACTION REQUSTED: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.ORDINANCES
A. Ordinance No. 6409* (Backus/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 10.40.020 of the Auburn City Code relating to off-street municipal parking
(ACTION REQUESTED: City Council introduce and adopt Ordinance No.
6409.)
B. Ordinance No. 6412* (Backus/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Page 2 of 104
Section 19.04.070 of the Auburn City Code relating to transportation impact fee
exemptions
(ACTION REQUESTED: City Council introduce and adopt No. Ordinance
6412.)
VIII.RESOLUTIONS
A. Resolution No. 4813* (Backus/Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending the
City Council Rules of Procedure as adopted by Ordinance No. 5802 and amended
by Resolution Nos. 4282, 4429, 4467, 4615, 4686, and 4740
(ACTION REQUESTED: City Council adopt Resolution 4813.)
B. Resolution No. 4815* (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
City to accept a federal grant in the amount of $202,500 from the Federal Aviation
Association (FAA) to update the Airport Master Plan and Wildlife Hazard
Assessment and authorizing the execution of the grant agreement
(ACTION REQUESTED: City Council adopt Resolution 4815.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 3 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
May 14, 2012 Minutes
Date:
May 17, 2012
Department:
Police
Attachments:
May 14, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:May 21, 2012 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 4 of 104
Municipal Services Committee
May 14, 2012 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City
Hall, 25 W. Main, Auburn, WA.
A. Roll Call
Members present: Chair Peloza, Vice Chair Osborne, Member Wales.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, City Attorney Dan
Heid, Finance Director Shelley Coleman, Planning & Development Director Kevin
Snyder, Auburn Municipal Airport Manager Jamelle Garcia and Acting Police
Secretary/Scribe Terry Mendoza. Others present: Auburn Reporter
representative Robert Whale and citizen Scot Pondelick.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. April 23, 2012 Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member Wales
seconded the motion.
MOTION PASSED: 3-0
III. ORDINANCES
A. Ordinance No. 6409 (Moore)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 10.40.020 of the Auburn City Code relating to off-street municipal
parking. The Committee recommended striking "(employee parking)" from
Section 1.A.2 and 1.A.3.
Vice Chair Osborne moved to forward Ordinance No. 6409 as amended to full
Council for consideration. Member Wales seconded.
MOTION PASSED: 3-0
RESOLUTIONS Page 1 of 2
MS.1 Page 5 of 104
IV.
A. Resolution No. 4815 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
City to accept a federal grant in the amount of $202,500 from the Federal Aviation
Association (FAA) to update the Airport Master Plan and Wildlife Hazard
Assessment and authorizing the execution of the grant agreement.
Member Wales moved to forward Resolution No. 4815 to full Council for
consideration. Vice Chair Osborne seconded.
MOTION PASSED: 3-0
V. DISCUSSION ITEMS
A. Matrix
The Matrix is modified to reflect the following:
Item 24P - Status changed to reflect the meeting held on 3/27/12 with M.I.T.
Item 30P - Review date changed to 6/25/12.
*New Item added:
Item 32P - Project description: Green River Community College/Airport
Negotiations. Lead: Shelley Coleman. Review date: 6/11/12. Status: Discussion
on negotiations between GRCC and the Airport.
VI. ADJOURNMENT
The meeting adjourned at 3:55 p.m. The next meeting of the Municipal Services
Committee is Tuesday, May 29, 2012 at 3:30 p.m.
Signed this ___________ day of May, 2012.
_______________________ _________________________
Bill Peloza, Chair Terry Mendoza
Acting Police Secretary/Scribe
Page 2 of 2
MS.1 Page 6 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
May 14, 2012 Minutes
Date:
May 16, 2012
Department:
Planning and Development
Attachments:
Draft Minutes of the May 14, 2012 PCDC
Meeting
Budget Impact:
$0
Administrative Recommendation:
for information only
Background Summary:
Reviewed by Council Committees:
Planning And Community Development
Councilmember:Backus Staff:
Meeting Date:May 21, 2012 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 7 of 104
Planning and Community
Development
May 14, 2012 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Partridge, and Member John
Holman were present. Also present were Mayor Pete Lewis, Planning
and Development Director Kevin Snyder, Economic Development
Manager Doug Lein, Facilities Manager Lisa Moore, and Planning
Support Clerk Bobbie Hodgkinson.
B. Announcements
1. Presentation (Snyder)
The Auburn Downtown Association. Kathleen Keator, Executive Director, will
provide an update on the Association's 2012 plans and activities.
C. Agenda Modifications
Item I B. 1. The Auburn Downtown Association presentation is
postponed to a future date.
II. CONSENT AGENDA
A. Minutes - April 23, 2012 (Snyder)
Councilmember Partridge moved and Councilmember
Holman seconded to Approve
Motion Carried Unanimously. 3-0.
III. ACTION
A. Auburn Environmental Park Parking Lot project (C412A0) Change
Order Approval & Final Acceptance (Snyder)
Request for Committee action to move to full City Council approval of
a change order in the amount of $21,322.09 to the executed contract
with Hoffman Construction and final acceptance of the expanded
gravel and pervious surfaces parking lot, graveled shoulders and
pervious pathways at the Auburn Environmental Park.
Page 1 of 4
PCD.1 Page 8 of 104
Councilmember Partridge moved and Councilmember
Holman seconded to Approve
Director Snyder stated there was a need for a change order because
there were some challenges both with shoulder work which required a
lot more gravel and compaction than anticipated, and it was
discovered that the gravel base for the trail system was unstable and
would present challenges to meet the Americans With Disabilities Act
(ADA) accessibility requirements. Planning Director Snyder further
added that to maximize economies of scale additional work was done,
which was the basis for the change order, and noted also that there is
adequate budget capacity and will not necessitate a budget
amendment.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Ordinance No. 6412 (Chamberlain)
Discuss the extension of the traffic impact exemption for the
Downtown Catalyst Area, which currently sunsets on June 30, 2012.
Councilmember Partridge moved and Councilmember
Holman seconded to Approve
Mayor Lewis explained that the current exemption for traffic impact
fees in the Downtown Catalyst Areas was to sunset after five years,
and during the middle of the five years came the great recession.
Now that the Promenade is done, the Cavanaugh block is settled, and
things are starting up, staff is requesting the exemption be continued.
Mayor Lewis emphasized that this is one of the City's economic tools
that can be used in the downtown area. Vice-Chair Partridge asked
about impacts to the City to not have this in place. Chair Backus
stated that if it is in place, the City has to put in for any impact fees not
collected out of the general fund; the City would be responsible to pay
out of the general fund into the appropriate fund. Planning Director
Snyder clarified that the traffic impact fee is a one-time fee and
property and sales tax are on-going revenue streams so it does
balance out over a period of time, and ultimately the City will see a net
benefit that will increase the general fund. Staff stressed the
importance of this tool to bring catalyst projects to the downtown, and
Mayor Lewis suggested that the Committee may want to consider
expanding into other areas of the City. Staff will provide the
Committee with a schedule of impact fees. Mayor Lewis asked the
Committee to move this item forward to full Council for consideration.
Motion Carried Unanimously. 3-0.
Page 2 of 4
PCD.1 Page 9 of 104
B. Ordinance No. 6409 (Moore)
Committee to review Ordinance No. 6409, amending Section
10.40.020 of the Auburn City Code relating to off-street municipal
parking.
Councilmember Partridge moved and Councilmember
Holman seconded to Approve
Planning Director Snyder provided an updated version of Ordinance
No. 6409 and noted staff discovered that strike out and underline
formatting in the electronic agenda program did not carry through.
Planning Director Snyder stated that since the inception of the Auburn
International Market, vendors have need and use of what is commonly
referred to as the "kiss and ride" parking lot immediately between the
Sounder Station open plaza area and the Truit Building normally used
for commuter purposes. There have been issues with others parking
there who impact the ability of vendors to use this parking lot, and
police have identified that code authority is needed in order to be able
to work with those individuals and effect action. Planning Director
Snyder clarified that this is mostly coming from police but also,
because this is event oriented, it helps in the overall management of
the event and provides consistency. Staff noted Ordinance No. 6409
went through Municipal Services today with concurrence. Committee
discussed signage language and requested clarification in connection
with the immediacy in the language "may be immediately towed"
before going to Council.
Motion Carried Unanimously. 3-0.
C. Director's Report (Snyder)
Planning Director Snyder stated that Coastal Farm and Ranch has
scheduled a grand opening for June 8, 2012. Auto Zone on Auburn
Way North has opened and the second Auto Zone will be on A Street.
Paperwork is in and the review is underway for the second O'Reiley's
on Auburn Way North. The Building and Plan Review areas are very
busy with Building inspection volumes averaging approximately 39
inspection per day. Planning Director Snyder noted that the Retreat is
this week and encourage the Committee to contact him should they
need additional information or clarification.
D. PCDC Status Matrix (Snyder)
Planning Director Snyder stated there were no major changes to the
matrix; there were updates to the comments section. Mayor Lewis
indicated there may be some items coming up, and the City is talking
to the Ports currently to see if they wish to be on-going partners with
Valley Cities and expects a reply within another month or so.
Page 3 of 4
PCD.1 Page 10 of 104
V. ADJOURNMENT
Three being no further business to come before the Committee, the
meeting was adjourned at 5:39 p.m.
DATED THIS _____________ DAY OF ________________, 2012
__________________________ ______________________
Nancy Backus, Chair Bobbie Hodgkinson, Support Clerk
Page 4 of 4
PCD.1 Page 11 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
May 7, 2012 Minutes
Date:
May 15, 2012
Department:
Public Works
Attachments:
May 7, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:May 21, 2012 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 12 of 104
Public Works Committee
May 7, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room
#2, located on the second floor of Auburn City Hall, One East Main Street, Auburn,
Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Utilities Engineer Dan Repp, Finance Director Shelley Coleman, Finance Planning
Manager Martin Chaw, City Attorney Dan Heid, Engineering Aide Amber Mund,
Project Engineer Leah Dunsdon, Street Systems Engineer Seth Wickstrom, Traffic
Engineer Pablo Para, Sanitary Sewer Engineer Robert Elwell, Public Works
Secretary Jennifer Rigsby, and citizen Scot Pondelick.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification, IV. Resolutions, Item B,
Resolution No. 4816.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the Public Works Committee Meeting
minutes for April 16, 2012, as amended.
Member Osborne asked for a correction to the wording on page 9.
Vice-Chair Peloza noted that on the last page of the minutes “SE
312th Street” should be “SE 320th Street.”
Motion Carried Unanimously. 3-0.
B. Right-of-Way Use Permit No. 12-05 (Mund)
Page 1 of 9
PW.1 Page 13 of 104
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-05 for
the Auburn International Farmers’ Market.
Chairman Wagner asked if there were any issues with the residents
that live in the apartments above Oddfellas Restaurant, at the corner
of W Main Street and A Street SW. Engineering Aide Mund reported
that there were no complaints made in the previous year and no
problems identified this year. Mayor Lewis verified that Mund’s
statement was correct.
Mayor Lewis stated that Sound Transit is moving forward with a
project to resurface the circular bus route during the market
season. There was a request submitted by Sound Transit to restrict
parking on A Street SW, which the City denied. Mayor Lewis stated
that he is not in favor of the resurfacing project.
The Committee and staff discussed whether or not City staff feels the
resurfacing is necessary. Assistant Director/City Engineer Selle stated
that there is a meeting scheduled with Sound Transit to discuss the
project, on site.
Member Osborne asked if the Transit Road SW will be closed during
the Farmers Market. Vice-Chair Peloza answered that it will be
closed.
Member Osborne asked if there will be a no parking area to
accommodate the Emerald Downs shuttle buses. Mayor Lewis
answered that the City does not create the no parking areas and he
believes Emerald Downs gets permission from the King County
Housing Authority to park the shuttle buses in front of their facility.
Motion Carried Unanimously. 3-0.
C. Right-of-Way Use Permit No. 12-15 (Mund)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-15 for
the Parks, Arts and Recreation Department’s ArtRageous Event.
There were no questions from the Committee.
Motion Carried Unanimously. 3-0.
D. Public Works Project No. CP1118 (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council approve
Page 2 of 9
PW.1 Page 14 of 104
Consultant Agreement No. AG-C-421 with CH2M Hill for Project No.
CP1118 Auburn Way South Pedestrian Improvements – Dogwood
Street SE to Fir Street SE.
Project Engineer Dunsdon explained that because of the federal
funding, there must be some money reserved in both the design and
construction phases for Washington State Department of
Transportation (WSDOT) costs, in response to a question asked by
Chairman Wagner. Assistant Director/City Engineer Selle added that
the funds cover the WSDOT administrative fees.
Project Engineer Dunsdon stated that the funds allocated for property
acquisition will cover the cost to prepare the documents for property
easements and not the purchase of property, in response to a
question asked by Chairman Wagner.
Chairman Wagner asked about the funds for enforcement, included on
the budget status sheet. Project Engineer Dunsdon answered that part
of the federal grant includes additional enforcement specifically for the
midblock crossing.
Traffic Engineer Para addressed questions asked by Chairman
Wagner regarding the participation of the Muckleshoot Indian Tribe.
Traffic Engineer Para stated that there is a plan view schematic of the
project but no 3D renderings, in response to a question asked by Vice-
Chair Peloza. The Committee requested staff provide the schematic of
what the project may look like.
Project Engineer Dunsdon answered questions asked by Member
Osborne regarding the purpose of the various review submittals at
95%, 99% and final and how this affects the cost of the project.
Chairman Wagner asked what the review of the submittals during the
construction phase by the consultant includes. Project Engineer
Dunsdon stated that the City does not have expertise in-house to
review submittals that are related to mechanical or electrical
improvements so when there are submittals for these types of specific
products, the City calls on the consultant to complete the reviews and
provide recommendations to the City. Project Engineer Dunsdon
explained why the cost of submittal review during construction is
estimated during at this early stage of the project.
Motion Carried Unanimously. 3-0.
E. Public Works Project No. CP1119 (Dunsdon)
Councilmember Peloza moved and Councilmember
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PW.1 Page 15 of 104
Osborne seconded to recommend that the City Council approve
Consultant Agreement No. AG-C-422 with CH2M Hill for Project No.
CP1119 Auburn Way South Corridor Improvements – Fir Street SE to
Hemlock Street SE.
Chairman Wagner asked if the value engineering study was part of the
grant requirements. Project Engineer Dunsdon answered that the
study is a Transportation Improvement Board grant requirement.
Traffic Engineer Para and Project Engineer Dunsdon answered
questions asked by Vice-Chair Peloza regarding the Muckleshoot
Indian Tribe easement donation.
The Committee, Mayor Lewis and staff discussed the acquisition
process and the acquisition of the property that is potentially needed
and is owned by the Federal Aviation Administration (FAA). Traffic
Engineer Para explained that the project had been presented to the
FAA staff at the facility before the grant application was submitted and
at that time there were no security concerns voiced by the FAA
regarding the proposed project, in response to a comment made by
Member Osborne.
Motion Carried Unanimously. 3-0.
F. Public Works Project No. CP0817 (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council approve Change
Order No. 2 to Contract No. 10-15 in the Amount of $10,737.18 for Work of
Project No. CP0817 2009 Sewer and Storm Station Replacement – Phase B –
Ellingson Sewer Station.
Project Engineer Dunsdon reported that Phase C of the project is almost
complete, in response to a question asked by Chairman Wagner.
Motion Carried Unanimously. 3-0.
G. Public Works Project No. CP0916 (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council approve
Change Order No. 3 to Contract No. 11-11 in the Amount of
$153,452.15 for work on Project No. CP0917 West Valley Highway
Improvements.
Project Engineer Dunsdon responded to questions asked by
Chairman Wagner regarding the Storm Funds that were budgeted to
the project. Project Engineer Dunsdon stated that there were
Page 4 of 9
PW.1 Page 16 of 104
significant drainage related maintenance problems on West Valley
Highway and there were a lot of improvements made to the road that
will improve storm drainage in the future.
Vice-Chair Peloza asked if there are other pervious sidewalks in the
City. Project Engineer Dunsdon answered that there are a couple of
other sidewalk locations using both pervious concrete and asphalt.
Chairman Wagner asked questions regarding the definition of “full
depth asphalt pavement” as pertaining to the project. Project Engineer
Dunsdon stated that a geo-technical test was done on the road and
there is currently only 2-4 inches of asphalt. The proposed
improvements will provide 7-8 inches of asphalt over a 6 inch gravel
base. Assistant Director/City Engineer Selle stated that the entire
existing pavement section is being removed and replaced with a
stouter pavement section.
Motion Carried Unanimously. 3-0.
III. ORDINANCES
A. Ordinance No. 6401 (Coleman/Dowdy)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Sections 13.06.360, 13.20.440 and 13.48.100 of the
Auburn City Code Relating to Utility Rates
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council introduce and
adopt Ordinance No. 6401.
Chairman Wagner pointed out that even with the rate increases; the
City is still very competitive with neighboring jurisdictions.
Finance Director Coleman responded to questions asked by Vice-
Chair Peloza regarding the temporary levee removal. Mayor Lewis
confirmed that the City is still trying to negotiate with the Federal
Government for financial assistance in regards to the levee removal,
following a question asked by Chairman Wagner. The Committee and
staff discussed the cost of levee removal and the current estimates.
Finance Director Coleman discussed the inter-jurisdictional
comparison of the City’s storm utility rate as requested by Vice-Chair
Peloza. Coleman explained the affect of what type of activities each
city is running through their stormwater fund has on that city’s rate.
The Committee and Mayor Lewis discussed the ongoing investment
that is required to maintain the City’s utilities.
Page 5 of 9
PW.1 Page 17 of 104
Vice-Chair Peloza asked if the King County waste fee and the City fee
are combined on the billing for sanitary sewer service. Finance
Director Coleman stated that all of the fees are separated on the bill.
Finance Director Coleman and Assistant Director/City Engineer Selle
answered questions asked by Vice-Chair Peloza regarding non-single
family rates and facility maintenance.
Motion Carried Unanimously. 3-0.
IV. RESOLUTIONS
A. Resolution No. 4812 (Wickstrom)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Interlocal
Agreement with the City of Sumner to Design and Construct the East
Valley Highway Resurfacing Project
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that City Council adopt Resolution
No. 4812.
Assistant Director/City Engineer Selle explained that the project is a
preservation project and not a rebuild of the pavement, in response to
a question asked by Chairman Wagner. Selle stated that the City of
Auburn is partnering with the City of Sumner to repair and extend the
life of the pavement including patching and an overlay.
Chairman Wagner asked if the City of Auburn has had any input as to
what engineering standards are being used for the project. Street
Systems Engineer Wickstrom stated that staff has been working with
the City of Sumner staff through the entire design phase of the project
and there was also a geotechnical engineer brought in to design the
overlay section. The City of Auburn staff has reviewed all of Sumner’s
plans for the project.
Motion Carried Unanimously. 3-0.
B. Resolution No. 4816
A Resolution of the City Council of the City of Auburn, Washington,
Selecting a Nominee to Serve as a Member of the Board of
Commissioners for Pierce Transit
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4816.
Chairman Wagner stated that he felt the recommended candidate was
qualified to be a member of the Board of Commissioners for Pierce
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PW.1 Page 18 of 104
Transit. Mayor Lewis stated that the candidate was also
recommended by Pierce County Cities and Towns.
Motion Carried Unanimously. 3-0.
V. DISCUSSION ITEMS
A. Capital Project Status Report (Gaub)
Item 8 – C207A – A Street NW Corridor Phase 1: Assistant City
Engineer Gaub stated that the October 2012 date on the Capital
Project Status Report indicated the end of the contract and not
necessarily when the roadway will be complete enough to open to
through traffic. Gaub said that the road will likely be open to traffic in
July 2012 but is weather dependent.
Item 9 – CP1116 – Downtown Pedestrian Lighting
Replacement: Chairman Wagner asked if the contractor is still waiting
on materials to arrive for the project. Assistant City Engineer Gaub
said some of the base plates for the light poles have not arrived yet.
Vice-Chair Peloza asked if the flower pots in the Downtown area are
being replaced. Assistant City Engineer Gaub answer that she
believes the Parks Department and Planning Department have been
working on relocating some of the smaller flower pots and are bringing
in the new style, larger flower pots where appropriate. Public Works
staff was not sure of the exact location for the new pots.
Item 5 – CP1005 – South Division Street Promenade Project: Vice-
Chair Peloza asked that it be documented on the Capital Project
Status Report, when a finish date changes and a notation made
indicating the previous date and the updated date. Because the report
is created using Microsoft Excel, Assistant City Engineer Gaub stated
that she will try to accommodate the request by including the date
information in the project status.
Item 19 – CP1206 – 2012 Pavement Patching, Chip Seal and Overlay
Project: Chairman Wagner asked if the project has always been
separate from the other SOS project. Assistant City Engineer Gaub
stated that it was decided to include the overlay portion of the SOS
project with the arterial pavement patching and chip seal because
there is such a small area of SOS overlay and the bids would be more
competitive if combined with the arterial work. Assistant Director/City
Engineer Selle pointed out that the funding sources for the different
scopes of the project are separate but will be under one contract. The
budget for the SOS work is still shown on the SOS project page as a
separate line item.
Page 7 of 9
PW.1 Page 19 of 104
Item 28 – CP1024 – AWS and M Street SE Intersection
Improvements: Assistant City Engineer Gaub said that staff is
working on cost estimates for the improvements that were previously
discussed with the Committee, specifically Option 2, and are looking at
including the project in a grant application, in response to a question
asked by Chairman Wagner.
Chairman Wagner asked if the dedicated northbound right turn lane
from Auburn Way on to M Street will be included in the Option 2 scope
of work. Assistant City Engineer Gaub stated that it is part of the
project.
Chairman Wagner asked if there has been any recent negative
feedback regarding the C-curb installed on 17th Street SE. Traffic
Engineer Para answered that he has gotten primarily positive
feedback.
Item 27 – CP0765 – Lakeland Hills Reservoir Improvement: Assistant
City Engineer Gaub explained that the Lakeland Hills Booster Station
still needs to be completed, which is at the same site as the
reservoir. The design work of the reservoir can be completed after the
SCADA improvements and the new booster station are complete and
so this project’s schedule was pushed out a year.
Item 34 – CP1121 – 2011 Local Street Pavement Preservation Phase
2: Vice-Chair Peloza asked when work will begin on H
Street. Assistant City Engineer Gaub answered in approximately 3-4
weeks.
Item D – CP1016 – Fenster Levee Project: Vice-Chair Peloza reported
that the funding for Fenster Levee may be affected and there are
meetings in progress to determine what will happen. Assistant
Director/City Engineer Selle stated that Director Dowdy was currently
at one of those meetings.
Item E – MS0802 – Airport Roof Elastomeric Coating: Vice-Chair
Peloza reported that the bid letting for the project is May 14, 2012 and
the contract should be awarded by July 25, 2012 with a completion
date of August 22, 2012.
B. Activities Matrix (Dowdy)
Item E – Harvey Road Sidewalk Repair: Vice-Chair Peloza voiced his
concern regarding the condition of the sidewalks on Harvey Road at
the 1100 block. Assistant Director/City Engineer Selle stated that staff
is proposing to include that location as well as the other locations
along Harvey Road in the Sidewalk Repair and Replacement
program. The damaged portion of the sidewalks will be torn out and
Page 8 of 9
PW.1 Page 20 of 104
replaced with brand new sidewalk.
Assistant City Engineer Gaub stated that the Sidewalk Repair and
Replacement Project is currently in design and will likely bid in June
2012 and will then be in construction in the July or August time
frame.
Chairman Wagner asked if caution signage for wheelchairs could be
installed. Assistant Director/City Engineer Selle stated that signs have
been put up at locations in the past. Chairman Wagner asked staff to
consult with Mayor Lewis to see if that could be an option.
VI. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:32 p.m.
Approved this 21st day of May, 2012.
Page 9 of 9
PW.1 Page 21 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
May 7, 2012 Minutes
Date:
May 16, 2012
Department:
Finance
Attachments:
May 7, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:
Meeting Date:May 21, 2012 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 22 of 104
Finance Committee
May 7, 2012 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the regular meeting to order at 5:30 p.m. in Conference
Room 1 located on the second floor of the City Hall Annex located at One East Main
Street in Auburn.
A. Roll Call
Chair Partridge, Vice Chair John Holman and Member Largo Wales were
present. City officials and staff present during the meeting were: Mayor Peter B.
Lewis, Deputy Mayor Nancy Backus, City Attorney Daniel B. Heid, Chief of Police
Bob Lee, Public Works Director Dennis Dowdy, Utilities Engineer Dan Repp,
Street System Engineer Seth Wickstrom, Finance Director Shelley Coleman,
and City Clerk Danielle Daskam. Also present were: King County District Court
Judge Corinna Harn, King County Executive Office Director of Regional Initiatives
Diane Carlson, King County Budget Manager (for District Court) Heather Dean,
and King County Director of Probation Services Judy Garcia.
B. Announcements
There was no announcement.
C. Agenda Modifications
Resolution No. 4816 was added to the agenda under discussion items.
II. CONSENT AGENDA
A. Minutes of the April 16, 2012 Regular Meeting
Vice Chair Holman moved and Member Wales seconded to approve the April 16,
2012 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Claims Vouchers (Coleman)
Claims check numbers 412962 through 413461 in the amount of $1,683,602.81
and dated May 7, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 413313, 413030, 413068, 413203, 413255, 413391
and 413399.
Page 1 of 5
FN.1 Page 23 of 104
Member Wales requested an opportunity to review a previous Auburn School
District billing to the City for West Auburn High School.
Utilities Engineer Dan Repp provided the Committee with an update on the
Supervisory Control and Data Acquisition (SCADA) project. The project is for
complete replacement of control equipment for all water, sewer and storm
facilities. The total project cost is $5.6 million. The project will replace equipment
from the 1960's with current state of the art monitoring equipment. The project
also addresses physical security. Engineer Repp anticipates completion of the
project in December 2012.
Chair Partridge expressed concern with the amount of space provided on the
voucher list for the description/account. Chair Partridge stated that the report
does not provide sufficient space to provide an adequate description of the
voucher. Finance Director Coleman and Mayor Lewis stated that the report field
is a fixed field of 39 characters. The City does not have the ability to change the
software or the format of the report.
Member Wales moved and Vice Chair Holman seconded to recommend Council
approval of claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 532849 through 532886 in the amount of $271,812.99 and
electronic deposit transmissions in the amount of $1,202,024.25 for a grand total
of $1,473,837.24 for the period covering April 12, 2012 to May 2, 2012.
See claims vouchers above for approval of payroll vouchers.
III. DISCUSSION ITEMS
A. King County Proposal for Court Services (Coleman)
Finance Director Coleman led the discussion regarding King County District
Court's proposal for court services. She directed the Committee to the overview in
the agenda packet, which outlines the costs of court, probation, and incarceration
services. King County has presented a proposal for court and probation services.
The agenda packet also included a handout by King County District Court, a
sample interlocal agreement, and a sample lease agreement.
Chief Presiding Judge (for King County District Court) Corinna Harn, King County
Executive Office Director of Regional Initiatives Diane Carlson, King County
Budget Manager (for District Court) Heather Dean, and King County Director of
Probation Services Judy Garcia introduced themselves.
Judge Harn spoke regarding current partnerships with other cities and the history Page 2 of 5
FN.1 Page 24 of 104
of district court services.
Diane Carlson, from the King County Executive's Office, spoke about the costs of
contracting with District Court. Each budget cycle, the Courts present budget
proposals to the cities where court costs are discussed in detail. There are
currently twelve participating cities and all have renewed their contract.
Judge Harn spoke briefly regarding the benefits of having an integrated and linked
court system. In response to questions from Committee members, Judge Harn
stated that one transitional challenge will be converting the City's court system
from a paper system to the District Court's electronic system. Additionally, there
will be a number of review hearings to determine whether all persons on probation
will be kept on probation.
Director Coleman distributed a revised Exhibit 1 that adds a Note (2) at the bottom
of the page relating to new software for the Municipal Court. In response to
questions from Chair Partridge, Ms. Carlson explained that cities are charged for
the court services and not the probation services. Probation services are primarily
funded through probation fees collected from the defendant. Judge Harn
explained that King County probation services includes two functions--probation
officers and compliance monitoring.
The total King County District Court costs are estimated at $1,852,354. The cost
is based on 31,000 filings, which includes approximately 11,000 photo
enforcement tickets.
Judge Harn commented that the 2010 King County costs reflected in Exhibit 1 will
not change much in 2013 as the County costs have remained fairly stable. The
cost is based on the number of filings by the City.
In response to questions from Chair Partridge, Judge Harn stated that existing
court staff would be able to apply for any open positions with King County Court.
Judge Harn also added that District Court would also be able to provide civil
services such as small claims, name changes, and civil suits up to $75,000.
B. Resolution No. 4812 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an Interlocal Agreement with the City of Sumner
to design and construct the East Valley Highway Resurfacing Project
Resolution No. 4812 authorizes the City to enter into an Interlocal Agreement with
the City of Sumner for the design and construction of the East Valley Highway
Resurfacing Project.
Public Works Director Dowdy advised that City of Sumner was able to obtain a
grant in the amount of $1,443,223 from the Federal Highway Surface
Page 3 of 5
FN.1 Page 25 of 104
Transportation Program to resurface East Valley Highway from Forest Canyon
Road in Sumner to the King/Pierce County boundary in Auburn. The City of
Auburn's local match is $42,864. City of Sumner will be the lead agency for the
project.
C. Horsley Leak Adjustment Appeal (Coleman)
City Council approve an additional water utility adjustment to account number
28039, for Bob and Gloria Horsley, in the amount of $940.98.
Finance Director Coleman reported that the Public Works Committee
recommended approval of an additional water utility adjustment to account
number 28039 for Bob and Gloria Horsley in the amount of $940.98.
The owner discovered a water leak on February 22, 2012. Per the customer, the
leak was repaired over the course of three days. The utility account was billed
$2,418.22, for water service and consumption of 795 units, due to a leak in the
service line. The owner submitted a request for leak adjustment on February 27,
2012.
The total calculated adjustment was $2,381.95; however, the leak adjustment
policy limits the credit to $500.00 for water only adjustments. The account was
credited for $500.00 on March 14, 2012. The owner submitted a leak adjustment
appeal on March 23, 2012. Per the policy, the customer may be considered for an
additional leak adjustment up to 50% of the remaining water portion over $500.00.
D. Resolution No. 4816
A Resolution of the City Council of the City of Auburn, Washington, selecting a
nominee to serve as a member of the Board of Commissioners for Pierce Transit.
Resolution No. 4816 was added to the agenda.
Mayor Lewis advised that the Resolution expresses the Council's support for Gig
Harbor City Councilmember Derek Young as the nominee for the Pierce Transit
Board of Commissioners representing small cities.
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 6:52 p.m.
APPROVED the _____ day of May, 2012.
_____________________________ ________________________________
John Partridge, Chair Danielle Daskam, City Clerk
Page 4 of 5
FN.1 Page 26 of 104
Page 5 of 5
FN.1 Page 27 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the Regular Meeting of May 7, 2012
Date:
May 14, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:May 21, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 28 of 104
City Council Meeting
May 7, 2012 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John
Partridge, Largo Wales, Wayne Osborne, and John Holman.
Department directors and staff members present: City Attorney Daniel B. Heid,
Public Works Director Dennis Dowdy, Economic Development Manager Doug
Lein, Finance Director Shelley Coleman, Chief of Police Bob Lee, Police
Commander David Colglazier, Planning and Development Director Kevin Snyder,
Emergency Preparedness Manager Sarah Miller, and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. 2012 Law Enforcement Officer of the Year
Mayor Lewis, Councilmember Peloza, and Chief of Police Lee congratulated
Auburn Police Officer Andrew Gould for being selected as the 2011/2012
Law Enforcement Officer of the Year in the state of Washington.
Councilmember Peloza, who serves as Veterans of Foreign Wars (VFW)
Post 1741 Commander, presented Officer Gould with the award. Officer
Gould will receive official recognition at the VFW State Convention in June.
Commander Peloza stated that VFW Post 1741 was honored to have
sponsored Officer Gould as Law Enforcement Officer for the City of Auburn,
but also as a military veteran in our community.
D. Agenda Modifications
Resolution No. 4816 was added to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
Page 1 of 8
CA.A Page 29 of 104
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
No one in the audience requested to address the Council.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met April 23, 2012. The
Committee approved Resolution No. 4811 accepting a grant from the Federal
Emergency Management Agency for expenses incurred during the January 2012
storm event. The Committee discussed animal control and licensing, street
median maintenance, red light photo enforcement, court services, Auburn Golf
Course first quarter operating costs, and the Committee's project matrix. The next
regular meeting of the Municipal Services Committee is scheduled for May 14,
2012.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development Committee
met April 23, 2012. The Committee received a report from Transportation, Transit
and Trails Committee Chair Roger Thordarson on his committee's 2012 activities.
The Committee also discussed the Healthcare District Overlay, urban center
expansion, the upcoming Council retreat, and the director's report. The next
regular meeting of the Planning and Community Development Committee is
scheduled for May 14, 2012 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee approved right-of-way use permits for the Auburn International
Farmers Market and the 2012 ArtRageous Event. The Committee also
approved several contract administration items including a consultant agreement
with CH2M Hill for work related to the Auburn Way South Pedestrian
Improvements, a consultant agreement with CH2M Hill for work related to the
Auburn Way South Corridor Improvements, a change order for Project No.
CP0817 2009 Sewer and Storm Station Replacement, and a change order for
Project No. CP0916 West Valley Highway Improvements. The Committee also
reviewed Ordinance No. 6401 relating to utility rates, Resolution No. 4812 relating
to an interlocal agreement with the City of Sumner for design and construction for
the East Valley Highway Resurfacing Project, and Resolution No. 4816 supporting
a nominee to the Pierce Transit Board of Commissioners. The next regular
meeting of the Public Works Committee is scheduled for May 21, 2012 at 3:30
p.m.
Page 2 of 8
CA.A Page 30 of 104
D. Finance
Chair Partridge reported the Finance Committee met this evening at 5:30. The
Committee approved claims vouchers in the amount of $1.6 million and payroll
vouchers in the amount of $1.4 million. Committee members briefly discussed
claims vouchers to BNSF Railway for crossing arm repairs, to the City of Tukwila
for the Dynamic Family Services Joint Agreement, to Northwest Playground
Equipment for new playground equipment at Game Farm Park made possible by
a grant from Playful Cities USA, and a voucher to Technical Systems for work
related to the Supervisory Control and Data Acquisition (SCADA) system . The
Committee also discussed Resolution No. 4816, Resolution No. 4812, the King
County proposal for court services, and a request for a utility leak adjustment.
The next regular meeting of the Finance Committee is scheduled for May 21,
2012 at 5:30 p.m.
E. Les Gove Community Campus
The next meeting of the Les Gove Community Campus Committee is scheduled
for May 22, 2012.
F. Council Operations Committee
Chair Backus reported the Council Operations Committee met this evening at
5:00. The Committee approved Resolution No. 4813 amending the Council Rules
of Procedure. The Committee also discussed Resolution No. 4807 relating to the
City's policy on payment of membership dues for civic organizations. The next
regular meeting of the Committee is scheduled for June 4, 2012 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the April 16, 2012 Regular Meeting
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 412962 through 413461 in the amount of $1,683,602.81
dated the 7th day of May, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532849 through 532886 in the amount of $271,812.99 and
electronic deposit transmissions in the amount of $1,202,024.25 for a grand total
of $1,473,837.24 for the period covering April 12, 2012 to May 2, 2012.
D. Horsley Leak Adjustment Appeal (Wagner/Coleman)
City Council approve an additional water utility adjustment to account number
28039, for Bob and Gloria Horsley, in the amount of $940.98.
E. Public Works Project No. CP0817 (Wagner/Dowdy)
Page 3 of 8
CA.A Page 31 of 104
City Council approve Change Order No. 2 to Contract No. 10-15 in the amount of
$10,737.18 for work on Project No. CP0817, 2009 Sewer and Storm Station
Replacement - Phase B - Ellingson.
F. Public Works Project No. CP0916 (Wagner/Dowdy)
City Council approve Change Order No. 3 in the amount of $153,452.15 to
Contract No. 11-11 for Work on Project No. CP0916, West Valley Highway
Improvements.
G. Public Works Project No. CP1118 (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No. AG-C-421
with CH2M Hill for Engineering and Construction Services for Project No. CP1118,
Auburn Way South Pedestrian Improvements, Dogwood St SE to Fir St SE.
H. Public Works Project No. CP1119 (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No. AG-C-422
with CH2M Hill for Engineering and Construction Services for Project No. CP1119,
Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE
Deputy Mayor Backus moved and Councilmember Wagner seconded to approve
the Consent Agenda.
The Consent Agenda is comprised of claims and payroll vouchers, a utility leak
adjustment, and contract administration items.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6401 (Wagner/Coleman/Dowdy)
An Ordinance of the City Council of the City of Auburn, Washington, amending
sections 13.06.360, 13.20.440 And 13.48.100 of the Auburn City Code relating to
utility rates
Councilmember Wagner moved and Councilmember Peloza seconded to
introduce and adopt Ordinance No. 6401.
Councilmember Wagner stated that the Ordinance was reviewed in Public Works
and Finance Committees. He recommended approval of Ordinance No. 6401.
Page 4 of 8
CA.A Page 32 of 104
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
A. Resolution No. 4811 (Peloza/Lee)
A Resolution of the City Council of the City of Auburn, Washington, formally
accepting a grant from the State of Washington, Military Department in an amount
not to exceed eighty seven and one half percent (87.5%) of eligible expenditures
as reimbursement from the Federal Emergency Management Agency and the
State of Washington for expenses incurred by the City of Auburn during the
January 2012 storm event
Councilmember Peloza moved and Councilmember Osborne seconded to adopt
Resolution No. 4811.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 4812
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an Interlocal Agreement with the City of Sumner
to design and construct the East Valley Highway Resurfacing Project
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4812.
Councilmember Wagner reported that seventy-five percent of the project is
located in Sumner while the remaining portion is located within Auburn city limits.
Most of the project is paid for by grant funds.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 4816
A Resolution of the City Council of the City of Auburn, Washington, selecting a
nominee to serve as a member of the Board of Commissioners for Pierce Transit
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4816.
The Resolution endorses the candidacy of Gig Harbor Councilmember Derek
Young to serve as a member of the Board of Commissioners for Pierce Transit.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
Page 5 of 8
CA.A Page 33 of 104
associated with their appointed positions on federal, state, regional and
local organizations.
A. From the Council
Deputy Mayor Backus reported on her attendance at the Auburn Downtown
Association roundtable discussion, the Auburn's Senior Center volunteer
luncheon, the Forest Ridge neighborhood meeting, the Valley Regional Fire
Authority (VRFA) pancake breakfast benefiting Relay for Life, the Committee of
the Whole meeting, a joint meeting of the Regional Access Mobility Project
(RAMP) and South County Transportation Board (SCTBd) meeting, the National
Day of Prayer events, the Police Department volunteers meeting, and Clean
Sweep.
Councilmember Wagner reported that he visited the Washington State
University campus to review the senior design project that will make suggestions
for the pedestrian and bicycle underpass for students traveling from the City of
Pacific to Auburn Riverside High School. While at WSU, Councilmember Wagner
reported that he made contact with an electrical engineering professor who may
be interested in a project in the Environmental Park District or the Innovation
Partnership Zone, and attended a presentation on WSU's Intellectual Property
Management between Private Companies and the university. Councilmember
Wagner also attended the Arts Commission meeting and the Regional Access
Mobility Partnership.
Councilmember Wales reported on her attendance at the Auburn Downtown
Association meeting, the Suburban Cities Association dinner meeting, the Auburn
Communities and Schools fundraiser, the Kiwanis of Auburn day of caring, the
Cities and Schools Forum, the Puyallup River Watershed Council meeting, a tour
of the Valley Communications facilities, an Evergreen Ballet fundraiser, the
Auburn Food Bank Bowls for Hunger fundraiser, and participated in interviews by
KOMO News and KVI Radio related to photo enforcement. Councilmember
Wales also reported that she volunteered at Alpac Elementary School, promoted
fundraising for a local athlete who is qualifying for the PanAm Games, and is
working on a median maintenance plan.
Councilmember Holman reported on his attendance at the Green River
Community College Foundation Board meeting, the Auburn Area Chamber of
Commerce Partnership Luncheon, the Auburn Downtown Association roundtable
forum, a campus tour of Green River Community College, the Suburban Cities
Association dinner meeting, the twenty-fifth annual volunteer recognition luncheon
at the Senior Center, the Communities and Schools fundraiser at Green River
Community College, the Port of Tacoma annual breakfast, the state audit
entrance meeting, the Early Learning event at Arthur Jacobsen Elementary, a tour
of Valley Communications facilities, the Kent-Auburn-Tamba Sister City auction
event, the monthly LEOFF Board meeting, and Clean Sweep.
Councilmember Peloza announced that the Auburn International Farmers Market
Page 6 of 8
CA.A Page 34 of 104
opens June 10. Councilmember Peloza reported on his attendance at the King
County Pollution Abatement Advisory Committee meeting, the Water Resource
Inventory Area (WRIA) 9 Management Committee meeting, the Regional Water
Quality Committee meeting, the Auburn Downtown Association meeting, the
Suburban Cities Association dinner meeting, the City's Volunteer Luncheon,
the Port of Tacoma breakfast, the National Day of Prayer events, Clean
Sweep, and the Cities and Schools Forum.
Councilmember Osborne reported that he attended many of the events previously
mentioned, including the Auburn Area Chamber of Commerce Partnership
luncheon, the Auburn Downtown Association meeting, the Suburban Cities
Association dinner meeting, the City's volunteer recognition luncheon, the tour of
the Valley Communications facilities, and Clean Sweep.
Councilmember Partridge reported that he attended many of the events and
meetings previously mentioned. Councilmember Partridge also reported that he
attended the Regional Law, Safety, and Justice Steering Committee meeting in
preparation for the Regional Law, Safety and Justice Committee meeting
scheduled for the end of the month. Councilmember Partridge also reported on
his attendance at the Auburn Valley Humane Society Board meeting and activities
of the Humane Society to date.
B. From the Mayor
Mayor Lewis reported on efforts to have the Port Districts participate in future
Valley Cities meetings. Mayor Lewis announced that staff members are looking
at options to preserve the big freight corridors, including reducing speeds limits.
Mayor Lewis also reported that King County is desirous of reopening the solid
waste agreement with cities in order to bond for a longer period of time to finance
improvements at the landfill. Mayor Lewis also briefly reported on his trip to China
with representatives of Green River Community College. Mayor Lewis stated he
was able to spend two days in Guanghan, China, where he signed a Business
and Friendship Agreement with the city. The remainder of his trip was spent in
numerous meetings with officials and business contacts from all across China.
Green River Community College already has a relationship with Guanghan in
training pilots and air controllers for China. It is anticipated that, because of the
trip to China, the program at Green River Community College will be enhanced
and will require expansion of facilities at the airport and other areas in the city of
Auburn. In addition, Mayor Lewis reported that he will be traveling to Washington,
D.C. in the morning to meet with representatives of the Veterans Administration
about programs for area veterans and Auburn's Community Rural Referral and
Resource Center.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:56 p.m.
Page 7 of 8
CA.A Page 35 of 104
APPROVED this ______ day of May, 2012.
________________________________ _________________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
Page 8 of 8
CA.A Page 36 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the April 30, 2012 Committee of the Whole
Meeting
Date:
May 14, 2012
Department:
Administration
Attachments:
April 30, 2012 COW Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:May 21, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 37 of 104
CITY COUNCIL
COMMITTEE OF THE WHOLE
Minutes
April 30, 2012 5:00 PM
Council Chambers
I. Call to Order
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza,
John Partridge, Largo Wales, Wayne Osborne, John Holman.
Deputy Mayor Backus called the Meeting to order 5:02 pm.
Others present at the meeting: Public Works Director Dennis Dowdy,
Police Commander Dave Colglazier, Planning and Development
Director Kevin Snyder, City Attorney Dan Heid, Parks, Art and
Recreation Director Daryl Faber, Program Assistant Kjerstin Lange,
Economic Development Planner Bill Thomas, and Deputy City Clerk
Shawn Campbell.
II. IPZ Briefing
Presented by Kevin Snyder and Bill Thomas
Economic Development Planner Bill Thomas showed a power point
presentation going over:
History of Our innovation Partnership Zone
• 2007, Legislation enacting the Innovation Partnership Zone
(IPZ)
• Program administered by the Department of Commerce
• 2009, 11 zones established state wide
• September 2011, application submitted for the Auburn IPZ
• February 22, 2012, Auburn granted designation as the state’s
15th IPZ
• April 2012, Mayor’s IPZ Task Force established for one (1) year
• 2013, permanent board and business structure established for
the IPC forward
Why the City pursued the IPZ Designation
• Inventory of Auburn’s assets completed
Page 1 CA.B Page 38 of 104
City of Auburn Committee of the Whole April 30, 2012
• Manufacturing clusters identified
• The recession, new world economy, the need for job creation
and regional impacts of major manufacturing contracts,
combined to provide opportunities for our community
• Opportunities identified to bring clusters together in public /
private research efforts
• The prospect of leveraging assets to create new products and
markets
• Development of a new economic development business plan for
the City
What an IPZ can accomplish in Auburn
• Jurisdiction Administration / Support
• Workforce Development
• Private sector entrepreneurs
• Institutional research
Facilitating Partnerships and Promoting Collaboration
• Creating Communications and the ability to connect to
Washington State University research
o Familiarity of efforts and areas of interest
o Establishment of a virtual communication systems
• Identify Private research activities
o Networking and understanding the commercialization
efforts
o Business to business introductions
Expand use of current facilities
Modified facilities to accommodate new
product lines
• Attract the interest and leverage resources of Washington
State University programs
o Collaborate between public an private research efforts
o Face to face introductions
o Innovative partnerships which leverage investment
o New products / new markets developed
How the community benefits from the IPZ
• Positions the investments of today to be leveraged into the long
term strategies of tomorrow
• Build new partner relationships between institutional research,
workforce development and private sector partners
• Provides recognition that Auburn is a major economic player
within the state
• Positions the City and businesses to attract public grant and
private investment dollars
• Focal point for local economic development
Page 2 CA.B Page 39 of 104
City of Auburn Committee of the Whole April 30, 2012
III. Auburn Youth Council Update
by Daryl Faber and Kjerstin Lange
Director Faber and Program Assistant Lange introduced Sam Elkins
(Auburn Mountain View High School) and Jennifer Matson (home
school) who are members of the Auburn Youth Council and Sonja
Thomas (Highline Community College) who has graduated from the
AYC and is now an employee. Each student stated how the AYC has
enhanced their life and helped develop leadership skills. Director Faber
and Program Assistant Lange presented a PowerPoint Presentation
encompassing:
About the Auburn Youth Council (AYC)
• Founded in 1994 as a Tier one Community Initiative of the
Auburn Youth 2000 Task Force
• Full Time Youth Coordinator
• Developed and organized a Teen Late Night program and
Afterschool Adventures program
• Developed a tobacco prevention curriculum and attended
prevention fairs impacting approximately 7,000 sixth grade
students
• Helped develop South King County Violence Prevention
curriculum and Weekend Summit
AYC Membership
• Middle school and high school students from public, private and
home school
• Attend meetings twice a month
• Volunteer at local events
• Fundraise for local programs and charities
• Learn important job skills
• Collaborate on new ideas that benefit the community
• Over 100 members over the last six (6) years currently 44 active
members
Graduation Rates and Alumni
• 75% of graduating AYC members have gone on to college
Volunteer Efforts
• Approximately 2,500 collective hours of volunteer work
completed by the AYC each year
Fundraising Efforts
• Since 2003 AYC has raised $51,500
• Average annual fundraising of $8,000 since 2008
Page 3 CA.B Page 40 of 104
City of Auburn Committee of the Whole April 30, 2012
• Approximately 70% of money is granted back to the community
through grants and gifts
Councilmember Wales commended the Parks, Arts and Recreation
department for providing an opportunity for all kids to get involved.
Director Faber said in response to questions from Council the AYC
program has two full time employees. He also noted the fees for the
AYC’s activities are not paid by taxpayer dollars, but by the fundraising
efforts of the AYC members.
IV. Possible Formation of Auburn Junior Council
Presented by Deputy Mayor Backus
Deputy Mayor Backus asked Council to consider whether the City
should have a legislative body of teens; and if so, what that body
should look like. Councilmembers discussed several options and ideas
for a Junior Council. Councilmember Wagner suggested ASB
presidents, from each school could serve as a representative for their
school. Councilmember Wales said the body must have a purpose.
She added the Council would need to be responsive to the student’s
suggestions even if there is a cost involved. Councilmember Holman
said perhaps the students could administer the City’s social media
presence. He stated this would be a serious obligation from the City
and Council would need to ensure the students get respect for there
efforts. Councilmember Wagner said the City could partner with the
school district for supervision and help with identifying candidates.
Deputy Mayor Backus said a Junior Council could be an advisory
board and have the same standing as other boards or commissions.
V. Auburn Streets Pavement Condition Index (PCI) Presented by
Dennis Dowdy
Director Dowdy provided Council with a map titled Remaining Arterial
and Collector Street Work and two graphs predicting street funding.
Director Dowdy said the Pavement Condition Index (PCI) was 69 in
2007 and today it is approximately at 64. He said if the program does
not receive additional revenue, the PCI will continue to depreciate
faster each year. Director Dowdy said the City is looking at the various
options to extend the life of the roads. He explained the options
available and the longevity of each option. He added the City is looking
at reducing speed and load limits on particular streets.
VI. Council Retreat Visioning Overview
Presented by Kevin Snyder
Page 4 CA.B Page 41 of 104
City of Auburn Committee of the Whole April 30, 2012
Planning and Development Director Snyder said staff is hoping to
focus on economic development at the retreat. He said the focus will
be on the strengths and the needs of the City. He shared the four
areas of capital: building, human, natural and social. He said the
Council will be exploring each area separately and how they relate to
each other. He added the Council will be discussing why they do
particular things and why it is important. Deputy Mayor Backus stated
this retreat is not action based.
VII. Other Discussion
Councilmember Holman invited Council to attend the Green River
Community College Dedication of Pathways for History on May 24,
2012 at 4:30 p.m.
Councilmember Wales invited Council to the Grace Community Church
annual Lunch Bowl fundraiser on May 1, 2012 from 11:30 am to 1:30
p.m.
Deputy Mayor Backus invited Council to attend the National Day of
Prayer on May 3, 2012 at City Hall.
Deputy Mayor Backus reminded Council of the Clean Sweep event on
May 5, 2012.
VIII. Adjournment
There being no further discussion, the meeting adjourned at 7:06 p.m.
_______________________ __________________________
Nancy Backus, Deputy Mayor Shawn Campbell, Deputy City Clerk
Items submitted to the April 30, 2012 Committee of the Whole Meeting:
• Auburn Innovation Partnership Zone Flier (draft) - Economic Development
Planner Bill Thomas
• Arterial / Collector 10 year Funding Levels Graph – 2007 – Public Works
Director Dowdy
• Arterial / Collector 10 year Funding Levels Graph – Current – Public
Works Director Dowdy
Page 5 CA.B Page 42 of 104
City of Auburn Committee of the Whole April 30, 2012
Page 6
• Map – Remaining Arterial and Collector Street Work – Public Works
Director Dowdy
CA.B Page 43 of 104
City of Auburn Committee of the Whole April 30, 2012
Page 7 CA.B Page 44 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
May 15, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:May 21, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 45 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
May 15, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:May 21, 2012 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 46 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
Planning and Community Development Project C412A0
Date:
May 14, 2012
Department:
Planning and Development
Attachments:
Budget Status Sheet
Budget Impact:
$0
Administrative Recommendation:
City Council approve a change order in the amount $21,322.09 to the executed contract
with Hoffman Construction and final acceptance of the expanded gravel and pervious
surfaces parking lot, graveled shoulders and pervious pathways at the Auburn
Environmental Park.
Background Summary:
Recently completed capital construction projects at the Auburn Environmental Park have
included the Wetland Boardwalk Trail Project (Capital Project Reference No. C412AO),
the Birding Tower Project (Capital Project Reference No. C412BO) and the Parking
Lot/Shoulders/Pathways Project (Capital Project Reference No. C412CO). In addition,
the City purchased 29 acres for the Auburn Environmental Park from Auburn Land
Company. The capital projects and land purchase were funded through the Auburn
Environmental Park Capital Fund (Fund 321). This Fund is comprised a $571,850 grant
from the Washington State Recreation and Conservation Office (RCO), a $571,850
match from the City of Auburn (the grant from RCO required a 50% match from the City
of Auburn), donations in the amount of $13,500 and budget amendments in the amount
of $29,250.
The Wetland Boardwalk Trail Project (Capital Project Reference No. C412AO) and the
Birding Tower Project (Capital Project Reference No. C412BO) were completed
consistent with project scopes and budgets.
The Parking Lot/Shoulders/Pathways Project (Capital Project Reference No. C412CO)
had an original approved budget of $23,500 of which $23,241.38 has been expended.
This project was for the expansion of the existing on-site parking lot with gravel and
pervious surfaces, construction of on-site pathways between the Wetland Boardwalk
Trail, Birding Tower and Parking Lot and improvements to the shoulders along the Park's
Western Avenue frontage. During construction, the City's contractor notified the City that
additional gravel for the expanded parking lot and shoulders along the Western Avenue
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 47 of 104
frontage of the Park was required beyond the original estimated amounts in order to
achieve needed compaction because of unexpected wetness and instability in the site
soil conditions. Also, at the City's direction and per the approved plans, the contractor
initially constructed the on-site pathways at the Western Avenue entrance to the Wetland
Trail Boardwalk and Birding Tower with a compacted gravel base. Upon installation, the
compacted gravel pathways proved to be unstable posing both potential American with
Disabilities Act (ADA) and long-term maintenance concerns.
City staff after internal consultation authorized the installation of additional gravel and the
replacement of the compacted gravel surface with a pervious pavement surface. City
staff chose the pervious surface as a preferred low impact development method to
minimize stormwater runoff impacts and also to support the environmental mission of the
Park. The cost of this additional work was $21,322.09 over the original approved budget
of $23,500 for a total project cost of $44,563.47. Consistent with City practice, City staff
authorized the additional work to be conducted in order to maintain the project schedule
and take advantage of a mobilized contractor, rather than lose the economies of scale by
having to re-mobilize at a later date. City staff granted this authorization only after
determining adequate budget existed for the additional work.
All work for the Parking Lot/Shoulders/Pathways Project (Capital Project Reference No.
C412CO) has been completed and accepted by City staff. City staff recommends that
the Planning and Community Development Committee move to full City Council approval
of a change order in the amount $21,322.09 to the executed contract with Hoffman
Construction and final acceptance of the expanded gravel and pervious surfaces parking
lot, graveled shoulders and pervious pathways at the Auburn Environmental Park.
Attachment:
Budget Status Sheet
O5.2
Reviewed by Council Committees:
Finance, Planning And Community Development
Councilmember:Backus Staff:Snyder
Meeting Date:May 21, 2012 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 48 of 104
Project No: C412A0; C412B0; C412C0Project Title:
Project Manager: Chris Andersen
Consultant Agreement
Initiation Date: 2008 Permision to Advertise
Contract Award
Change Order Approval
Contract Final Acceptance
Funding Prior Years 2012Total
Grant571,850571,850
Fund 122 Transfers571,850571,850
Donations13,50013,500
Non Departmental29,25029,250
Total1,186,4500001,186,450
Activity Year C412A0 C412B0C412C0Total
200812,58954,211066,800
2009172,329172,329
2010663,118663,118
2011193,661193,661
2012 43265 44563 87828
BUDGET STATUS SHEET
Auburn Environmental Park
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
2012 43,265 44,563 87,828
0
0
0
0
0
Total912,632226,54044,56301,183,735
Net Balance 2,715
N:\AEPActionItem_BudgetStatusSheet05 09 12.xls1 of 1CA.E Page 49 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Agreement No. AG-C-385
Date:
May 16, 2012
Department:
Public Works
Attachments:
No Attachments Available
Budget Impact:
$51,510.00
Administrative Recommendation:
City Council approve Amendment No. 3 to Consultant Agreement No. AG-C-385 with
Brown and Caldwell, Inc. for Engineering Services for stormwater management in
urbanized areas to complete Phase 2; Mill Creek Basin Plan.
Background Summary:
Consultant Agreement AG-C 385 provides on going engineering and technical services
to assist the City with implementing NPDES Phase 2 permit requirements in urbanized
areas of the City. Under Amendment #3 the Consultant will prepare a basin plan for Mill
Creek including negotiations with the Department of Ecology for new Mill Creek flow
control requirements. Preparing the basin plan includes the following major elements:
* Collect and Review Existing Data and Studies
* Stakeholder Coordination
* Field Investigations
* Basin Characterization
* Evaluate Flow Control Strategies
* Prepare Basin Plan
* Project Management
* Hydrologic and Hydraulic Modeling of Mill Creek
The Compensation for the Amendment No 3. is $266,510.00
Previous Amendments No. 1 and No. 2 added work for cost impacts to development and
redevelopment projects and flow control exemption alternative analysis respectively.
A3.16.9
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 50 of 104
Meeting Date:May 21, 2012 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 51 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6409
Date:
May 14, 2012
Department:
Planning and Development
Attachments:
Memo
Ord 6409
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6409.
Background Summary:
Background
The City of Auburn holds an International Farmer's Market between June 1 and September
30 of each year and the parking lot located at 23 "A" Street, which is used as short-term
commuter parking during the week, is uniquely situated to be used to support customer
parking for the Market.
Discussion
Staff recommends that parking in this lot be restricted to Market parking on those days
when the Market operates and the City of Auburn holds an International Farmer's Market
between June 1 and September 30 of each year; and that Section 10.40.020 of the Auburn
City Code be amended to reflect those changes.
Attachment
Draft Ordinance No. 6409
Reviewed by Council Committees:
Municipal Services, Planning And Community Development
Councilmember:Backus Staff:Snyder
Meeting Date:May 21, 2012 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 52 of 104
ORD.A Page 53 of 104
ORD.A Page 54 of 104
ORD.A Page 55 of 104
ORD.A Page 56 of 104
ORD.A Page 57 of 104
ORD.A Page 58 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6412
Date:
May 15, 2012
Department:
Planning and Development
Attachments:
Memorandum
Downtown Catalyst Area Map
Ord 6412
Fee Schedule
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6412.
Background Summary:
See attached memo.
F 4.3
Reviewed by Council Committees:
Municipal Services, Planning And Community Development
Councilmember:Backus Staff:Snyder
Meeting Date:May 21, 2012 Item Number:ORD.B
AUBURN * MORE THAN YOU IMAGINEDORD.B Page 59 of 104
Memorandum
TO: Nancy Backus, Chair, Planning and Community Development Committee
John Partridge, Vice-Chair, Planning and Community Development Committee
John Holman, Member, Planning and Community Development Committee
FROM: Elizabeth Chamberlain, AICP, Planning Manager
DATE: May 8, 2012
RE: Ordinance No. 6412 - Extension of the Traffic Impact Fee Exemption for the
Downtown Catalyst Area
Background
The City Council approved Ordinance No. 5506 on April 2, 2001 establishing a traffic impact fee
ordinance system for the City. On May 21, 2001, the City Council adopted the Downtown Plan that
included policies and implementation strategies intended to foster, enhance, and promote the
livability and economic vitality of the Auburn Downtown Business District. Policy 6-2 of the Auburn
Downtown Plan specified that if the City adopted a traffic impact fee system, consideration should be
given to waiving the fee within the downtown with the intent that the waiver sunset after a five year
period unless the Council elected to extend it. RCW 82.02.060 (2) states that local ordinances by
which impact fees are imposed may provide an exemption for development activities with broad
public purposes provided that the impact fees from such development activity are paid from public
funds other than impact fee accounts.
On May 7, 2007, the City Council approved Ordinance No. 6089 establishing Section 19.04.070 (A.9)
of the Auburn City Code (ACC) creating a ‘Downtown Catalyst Area’ exemption for the imposition
and collection of traffic impact fees within this area. A provision to this exemption was that it would
sunset on June 30, 2008, unless otherwise extended by the City Council. On May 19, 2008, the City
Council approved Ordinance No. 6178 extending the traffic impact fee exemption sunset date for the
‘Downtown Catalyst Area’ an additional two years to June 30, 2010.
The City Council’s previous approvals of the traffic impact fee exemption for the ‘Downtown
Catalyst Area’ was based on its determination that that promoting economic development in this
area is beneficial to the City and serves a broad public purpose. Staff recommends that a
similar determination is warranted to help promote continued redevelopment.
The ‘Downtown Catalyst Area’ is defined by (1) the boundary of West Main Street/East Main
Street to the north, “A” Street SE to the east, 2nd Street SE/2nd Street SW to the south, and “A”
Street SW to the west; and (2) the boundary of East Main Street to the south, Auburn Avenue to
the east, 1st Street NE to the north, and North Division Street to the west (see the attached
maps).
ORD.B Page 60 of 104
Discussion
The City Council approved Ordinance No. 6308 on May 17, 2010 that continued the traffic
impact fee exemption for the ‘Downtown Catalyst Area’ until June 30, 2012. At the May 14,
2012 Planning and Community Development Committee (PCDC) meeting, staff would like to
discuss with the Committee extending the traffic impact fee exemption for an additional two
years. The traffic impact fee exemption would then sunset on June 30, 2014 unless extend by
City Council.
Attachments:
Draft Ordinance No. 6412
Downtown Catalyst Area Map
ORD.B Page 61 of 104
Downtown Catalyst Area - Traffic Impact Fee Exemption
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
5/8/2012
ORD.B Page 62 of 104
ORD.B Page 63 of 104
ORD.B Page 64 of 104
ORD.B Page 65 of 104
ORD.B Page 66 of 104
ORD.B Page 67 of 104
F. PUBLIC WORKS DEPARTMENT FEES
1. Transportation Impact Fee Rate Schedule: (Per Ordinance No. 5763 as amended by
Resolution No. 3953, Ordinance No. 6005, Resolution No. 4103 and Resolution No. 4424.)
Land Use ITE Land Use Measure Trip Rate Fee Rate
Code
Residential
SF residential 210 dwelling 1.01 3,882.61
MR residential 220, 221, 230, 233 dwelling 0.62 2,519.58
Senior housing 251 dwelling 0.26 799.59
Mobile home in MH park 240 dwelling 0.59 1,814.45
Commercial - Services
Drive-in bank 912 sf/GFA 45.74 45.21
Day care center 565 sf/GFA 13.18 21.72
Hotel 310 room 0.59 2,592.07
Motel 320 room 0.47 2,064.87
Library 590 sf/GFA 7.09 9.93
Post office 732 sf/GFA 10.89 15.25
Service station 944 VFP 13.86 10,351.57
Service station with mini mart 945 sf/GFA 96.37 53.98
Auto care center 942 sf/GFA 3.38 5.72
Movie Theater 444,445 seat 0.07 150.31
Health Club 492,493 sf/GFA 4.02 10.34
Commercial-Institutional
Elementary school 520 sf/GFA 1.19 1.78
Middle school/Jr. High 522 sf/GFA 1.19 2.82
High school 530 sf/GFA 0.97 3.15
Asst. Living, Nursing Home 254,620 bed 0.22 676.57
Church 560 sf/GFA 0.66 2.68
Hospital 610 sf/GFA 1.18 5.19
Commercial - Restaurant
Restaurant 931 sf/GFA 7.49 22.38
High turnover restaurant 932 sf/GFA 10.92 22.07
Fast food restaurant 934 sf/GFA 34.84 38.27
Espresso Stand drive thru NA site 6.00 2,636.00
Commercial - Retail Shopping
Shopping center 820 sf/GLA 3.75 $6.06
Page 16
ORD.B Page 68 of 104
Supermarket 850 sf/GLA 10.45 18.08
Convenience market 851 sf/GLA 52.41 33.68
Freestanding discount store 813, 815, 861, 863, 864 sf/GLA 4.53 7.31
Hardware/paint store 816 sf/GLA 4.84 3.62
Specialty retail center 814 sf/GLA 2.71 2.53
Furniture store 890 sf/GLA 0.46 0.52
Car sales - New 841 sf/GLA 2.64 10.67
Car sales - Used NA space'l 0.28 1,131.72
Commercial - Office
General office 710, 715, 750 sf/GFA 1.49 $7.51
Medical office 720 sf/GFA 3.72 $14.71
Industrial
Light industry/manufacturing 110,140 sf/GFA 0.86 6.02
Heavy industry 120 sf/GFA 0.86 5.33
Industrial park 130 sf/GFA 0.86 6.02
Mini-warehouse/storage 151 sf/GFA 0.21 1.35
Notes:
A. Basic trip rates are based on the ITE Trip Generation Manual, 7th Edition.
B. Impact fee rate calculation is based upon the following methodology:
Basic Trip Rate = PM Peak Hour Trip Generation (per unit of ineasure)
Basic Trip Rate x Percent of New Trips x Trip Length Adjustment x Per Trip
Fee/(divide by) 1,000 for rate per square foot (where applicable) = Impact Fee Rate (per
unit of ineasure)
C. For land uses not specifically identified here, trip generation rates could be derived from
ITE or a special study by the applicant.
D. sf /GFA= Square feet Gross Floor Area; sf/GLA= Square Feet Gross Leasable Area;
VFP=Vehicle Fueling Position.
2. Truck-Dependant Land Use Supplementary Transportation Impact Fee Rate
Schedule: (Per Resolution No. 4122 and Resolution No. 4424.)
Land Use
ITE Land Use
Unit of Measure
Code
Industrial
Light Industry/Manufacturing 110,130, 140 sf/GFA
Heavy Industry 120 sf/GFA
Commercial-Retail
Shopping Center 820 sf/GLA
Truck Trip Impact Fee
Rate Rate (per sfl
0.06 $ 0.11
0.04 $ 0.09
0.01 $ 0.01
Space is individual vehicle sales space: 70 vehicles for sale = 70 vehicle spaces.
Page 17
ORD.B Page 69 of 104
Supermarket 850 sf/GFA 0.33 0.64
Free-Standing Discount Store 813, 815, 861, 863, 864 sf/GFA 0.10 0.19
Home Improvement sf/GFA
Superstore 862 0.37 0.70
Car Sales -New 841 sf/GFA 0.09 0.16
Commercial - Restaurant
Restaurant 931 sf/GFA 0.63 $ 1.20
Fast Food Restaurant 934 sf/GFA 2.87 $ 5.51
Notes:
A. ITE Land Use Code based on ITE Trip Generation, 7th Edition
B. Impact fee rate calculation is based upon the following methodology:
Truck Trip Rate = Daily Truck Trip Generation (per unit of ineasure)
Truck Trip Rate x Per Trip Fee = Impact Fee Rate (per unit of ineasure)
C. For land uses not specifically identified in the table, trip generation rates could be
derived from a special study by the applicant.
D. sf /GFA=Square feet of Gross Floor Area; sf/GLA= Square Feet of Gross Leasable Area
3. Impact Fees By Land Use - Revenue Credit = 20% (Per Ordinance No. 5977,
Resolution 3953, and Resolution No. 4022)
Total
Fire and EMS
Cost
Land Use Per Unit Of
Development
Residential
Single Family, Duplex, Mobile Home $ 362.66
Multi-family 383.09
Adjustment Fire and EMS
Revenue Impact Fee
Credit) At Per
20% Unit of Development
72.53 $ 290.13 per dwelling unit
76.62 306.47 per dwelling unit
Non-Residential
Hotel/Motel 0.53 0.11 0.42 per sq ft
Hospital/Clinic 1.05 0.21 0.84 per sq ft
Group Living 2.63 0.53 2.10 per sq ft
Office 0.29 0.06 0.23 per sq ft
Retail 0.62 0.12 0.50 per sq ft
Restaurant/Bar/Lounge 1.62 0.32 1.30 per sq ft
Industrial/Manufacturing 0.11 0.02 0.09 per sq ft
Leisure/Outdoors 1.08 0.22 0.86 per sq ft
Agriculture 0.71 0.14 0.57 per sq ft
Church 0.38 0.08 0.30 per sq ft
Schools/Colleges 1.07 0.21 0.86 per sq ft
Government/Public Buildings 1,81 0.36 1.45 per sq ft
Page 18
ORD.B Page 70 of 104
Casino 3.78 0•77 3.01 per sq ft
Jails 21.99 4.40 17.59 per sq ft
4. Facility Extension Fees: (Per Ordinance No. 5791 and amended by Ordinance No.
5819, Resolution No. 3953, Resolution No. 4272 and Resolution No. 4424.)
The Facility Extension Application Fee is $552.00, plus $167.00 for each Facility (Water,
Sanitary Sewer, Storm Drainage, Street, private street and private storm systems within private
streets).
Facility Extension Fees are the summation of the following categories (a+b+c+d), or $1,660.00,
whichever is greater.
a. For the combined linear footage of water, sewer, storm drainage and private
storm drainage within private streets:
The first 0 lineal feet (LF) to 1000 LF is charged at $5.50 per LF plus,
The next 1001 LF to 2500 LF is charged at $2.80 per LF plus,
Any additional over 2500 LF is charged at $1.65 per LF.
b. For the linear footage of streets and private streets:
The first 0 LF to 500 LF will be charged at $6.90 per LF plus,
The next 501 LF to 1000 LF will be charged at $4.10 per LF plus,
Any additional over 1000 LF will be charged at $1.10 per LF.
c. For non-linear extensions such as pump stations or traffic signals, the extension
fee will be determined by the City Engineer based on an estimate of the City's
labor Cost associated with the plan review, inspection, and administration of the
application.
d. For that portion of the water or sewer facility located outside City Limits, but
within existing County (King or Pierce) right-of-way, an additional fee of $444.00
plus $5.00 per LF of the combined water and sewer extension located in the
existing County right-of-way applies.
Facility Extension Fees will be paid as follows:
1. Forty percent (40%) at the time of execution of the facility extension
agreement.
2. Sixty percent (60%) upon the City's approval of the construction drawings
and prior to the start of construction.
5. Right-of Way Use Permit Fees: (Per Ordinance No. 6125)
Type A - Banner: $30.00
Page 19
ORD.B Page 71 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4813
Date:
May 15, 2012
Department:
Administration
Attachments:
Resolution 4813 - Council Rules of
Procedure
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
On February 2, 2004, the Auburn City Council adopted Ordinance No. 5802 approving
the Rules of Procedure of the City Council. Ordinance 5802 also provided that future
amendments or modifications to the Council Rules of Procedure could be accomplished
by resolution properly introduced and passed by the City Council.
A3.6
Reviewed by Council Committees:
Council Operations Committee
Councilmember:Backus Staff:Heid
Meeting Date:May 21, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 72 of 104
RESOLUTION NO. 4 8 1 3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING THE CITY
COUNCIL RULES OF PROCEDURE AS ADOPTED BY
ORDINANCE NO. 5802 AND AMENDED BY RESOLUTION
NOS. 4282, 4429, 4467, 4615, 4686 AND 4740
WHEREAS, on February 2, 2004, the Auburn City Council adopted Ordinance
No. 5802 approving the Rules of Procedure of the City Council; and
WHEREAS, Ordinance No. 5802 also provided that future amendments or
modifications to the Council Rules of Procedure could be accomplished by
Resolution properly introduced and passed by the City Council; and
WHEREAS, on December 12, 2007, December 15, 2008, April 6, 2009, July
6, 2010, February 22, 2011, and August 15, 2011, the City Council passed
Resolution Numbers 4282, 4429, 4467, 4615, 4686, and 4740 respectively, which
Resolutions adopted certain modifications to the Council Rules of Procedure; and
WHEREAS, the Council Operations Committee has recommended additional
modifications to the Rules of Procedure
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES AS FOLLOWS:
Section 1. The Rules of Procedure of the City Council, as adopted by
Ordinance No 5802 on February 2, 2004, amended by Resolution No. 4282 on
December 12, 2007, Resolution No. 4429 on December 15, 2008, Resolution No.
4467 on April 6, 2009, Resolution No. 4615 on July 6, 2010, Resolution No 4686 on
Resolution No 4813
May 2, 2012
Page 1 of 2
RES.A Page 73 of 104
February 22, 2011, and Resolution No. 4740 on August 15, 2011, are hereby
amended = asset forth in Exhibit "A ", attached hereto and incorporated herein.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. This Resolution shall take effect and be in full force and effect
upon passage and signature hereon.
DATED and SIGNED this day of , 2011.
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Da
f I
r Hei.' itv A'-:41N-
Resolution No 4813
May 2, 2012
Page 2 of 2
CITY OF AUBURN
PETER B. LEWIS, MAYOR
RES.A Page 74 of 104
CITY OF
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RULES OF PROCEDURE OF THE CITY COUNCIL OF
THE CITY OF AUBURN, WASHINGTON
TABLE OF CONTENTS
SECTION 1 - AUTHORITY 2
SECTION 2 - COUNCIL MEETINGS 2
SECTION 3 - ORDER OF BUSINESS OF REGULAR COUNCIL MEETING AGENDA 4
SECTION 4 - COUNCILMEMBER ATTENDANCE AT MEETINGS 8
SECTION 5 - PRESIDING OFFICER - DUTIES 9
SECTION 6 - COUNCILMEMBERS 10
SECTION 7 - DEBATES 101011
SECTION 8 - PARLIAMENTARY PROCEDURES AND MOTIONS 11
fECTION 9 - VOTING 131311
SECTION 10 - COMMENTS, CONCERNS AND TESTIMONY TO COUNCIL 14
SECTION 11 - PUBLIC HEARINGS AND APPEALS 14
fECTION 12 - DEPUTY MAYOR 'SELECTION PROCESS 156
SECTION 13 - COUNCIL POSITION VACANCY 16
SECTION 14 - COUNCIL MEETING STAFFING 161617
SECTION 15 - COUNCIL RELATIONS WITH STAFF 17
SECTION 16 - COUNCIL COMMITTEES AND CITIZEN ADVISORY BOARDS 18
SECTION 17 - COUNCIL REPRESENTATION & INTERNAL COMMUNICATION 21
SECTION 18 - TRAVEL AUTHORIZATION 24
SECTION 19 - CONFIDENTIALITY 24
SECTION 20 - ENFORCEMENT OF RULES OF PROCEDURE 24
RES.A Page 75 of 104
RULES OF PROCEDURE OF THE CITTCOUNCIL OF
THE CITY OF AUBURN, WASHINGTON
SECTION 1 - AUTHORITY
The Auburn City Council hereby establishes the following rules for the conduct of
Council meetings, proceedings and business. These rules shall be in effect upon
adoption',by, resolution of Council and until such time as they are amended or new rules
are adopted in the Manner provided by these rules.
SECTION 2 - COUNCIL MEETINGS
All meetings of the City Council shall be open to the public and all persons shall be
permitted to attend any meeting of this body, except as provided in RCW Chapter
42.30.
The City Clerk shall be responsible for preparing agendas for all City Council meetings
pursuant to the authority of Section 2.03.100 of the City Code.
The City Clerk shall cause to be prepared action minutes of all of the Council meetings,
which minutes shall contain an account of all official actions of the Council. Council
meetings shall be electronically recorded and retained for the period of time as provided
by State law.
2.1 Regular Meetings - In accordance with Sections 2.06.010 and 2.06.020 of the
City Code, the regular meetings of the City Council shall held on the first and
third -Mondays of every month at in the City Hall Council Chambers located at 25
West Main Street, Auburn, Washington. The regular meeting location may be
changed by a majority vote of the City Council.
Regular Council meetings will begin at the hour of 7:30 p.m.
A quorum shall constitute four or more Councilmembers for the transaction of
business.
1
2 03 100 Meeting coordination duties
The mayor or the mayor's designee shall be responsible for the preparation of agendas for the
meetings of the council and of the various boards, commissions and committees of the city, and for
including in those agendas the items and issues appropriate for consideration by the council and the
various boards, commissions and committees of the city The mayor or the mayor's designee shall also
be responsible for publishing notices for meetings and for public hearings for the meetings of the council
and the various boards, commissions and committees of the city, and for setting the dates and times for
said public hearings, except in those instances when setting dates and times for public hearings is
required by statute to be done through council resolution (Ord 5761 § 1, 2003 )
Page 2 AUBURN * MORE THAN YOU IMAGINEDRES.A Page 76 of 104
In the ,,event that a scheduled Council meeting falls on a legal _holiday, the
meeting shall be held at 7:30 p.m. on the first business day following the holiday.
The Presiding Officer shall be as set forth in Section 5.1 herein
The-Mayer—Presiding Officer shall be seated at the center of the dais, and the
Deputy Mayor shall be seated to the Mayors- Presiding Officer's immediate left.
When "the Deputy Mayor is acting as the Presiding Officer, in the absence of the
Mayor; the Deputy Mayor shall be seated in the center of the dais The seating
arrangement for the other members of the Council shall be as directed by the
Council-Operations Committe
See ACC 2.06.010 (Ord. 3916 § 1, 1983; 1957 code § 1.04.010); ACC 2.06.020 (Ord.
3759 § 1, 1982; 1957 code § 1.04 020); ACC 2.06.030 (1957 code § 1.04.060); ACC
2.06.080 (1957 code § 1.04.090).]
2.2 Special Meetings - In accordance with Section 2.06.040 of the City Code and
Section 35A.12.110 RCW, a special meeting of the City Council may be called by
the Mayor or any three members of the Council by written notice delivered to
each member of the Council at least 24 hours before the time specified for the
proposed meeting; provided, however, that no ordinance or resolution shall be
passed, or contract let or entered into, or bill for the payment of money allowed,
at any special meeting unless public notice of such meeting has been given by
such notice to the local press, radio and television as will be reasonably
calculated to inform the city's inhabitants of the meeting.
See ACC 2.06.040 (1957 code § 1.04.070).]
2.3 Emergency Meetings - Emergency meetings may be called by the Mayor, in
accordance with Section 42.30.070 RCW, when by reason of fire, flood,
earthquake, or other emergency, there is a need for expedited action by the City
Council to meet the emergency, in which case, the meeting site notice
requirements otherwise applicable shall not apply.
2.4 Executive Sessions - A Council meeting that is closed except to the Council,
the Mayor: City Attorney and authorized staff members and /or consultants
authorized by the Mayor. The public is restricted from attendance.
Executive sessions may be held during Regular and Special meetings of the City
Council and during Council Committee meetings, and will be announced by the
Presiding Officer. Executive session subjects are limited to
considering such matters as permitted by State law.
See former ACC 2.06.070 (1957 code § 1.04 080).]
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2.5 Cancellation of Meetings - Meetings may be canceled by a majority vote of the
Council and proper notice given by the City Clerk.
SECTION 3 - ORDER OF BUSINESS OF REGULAR COUNCIL MEETING
AGENDA
All items to be included on the Council's agenda for consideration should be submitted
to the City Clerk, in full by 12:00 Noon on the Tuesday preceding each regular Council
meeting. The City Clerk shall then prepare a proposed agenda according to the order of
business, for approval by the Mayor, or his /her designee. A final agenda will then be
prepared by the City Clerk and distributed to Councilmembers as the official agenda for
the meeting.
The agenda format of the Regular City Council meeting shall be as follows:
3.1 Call to order.
The MayerPresiding Officer shall call the meeting to order.
3.2 Roll call.
The City Clerk will call the roll. Councilmembers may request to be excused from
a meeting by requesting the same of the Mayor in advance of the meeting. The
reason for the request shall be given at the time of the request.
3.3 Flag salute.
The MayerPresidinq Officer, Councilmembers and, at times, invited guests will
lead the flag salute.
3.4 Announcements, Proclamations and Presentations
A proclamation is defined as an official announcement made by the
MayerPresiding Officer or the City Council regarding a non - controversial event,
activity or special interest group which has a major city -wide impact
3.5. Appointments
Appointing individuals to various committees, boards and commissions.
Confirmation of appointments, where confirmation is called for, may be preceded
by discussion in executive session, where appropriate.
3.6 Agenda modifications
Page 4
Changes to the Council's published agenda are announced at this time.
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3.7 Public Hearings and Appeals
Individuals may comment on public hearing and appeal items, provided that
when an appeal is a closed record appeal, the matter shall be considered based
on information, evidence and documents in the record. Argument on the appeal
shall refer only to matters, information, documents and evidence presented at the
underlying hearing from which the appeal is taken, and no new information,
evidence or documents may be added, and argument on the appeal may only
deal with information, evidence and documents in the record. The
MayerPresiding Officer will state the public hearing and /or appeal procedures
before each hearing.
3.8 Audience Participation
Members of the audience may comment on items relating to any matter related
to City business under -the Audience Participation period. Comments are limited
to three (3) minutes per person, and a total of fifteen (15) minutes per topic.
Groups who have •a 'designated speaker may have a total of ten (10) minutes to
speak. Public comments 'sign -up forms will be available at the City Clerk's desk
at each meeting for use of those citizens wishing to address the Council. The
City Clerk shall serve as timekeeper. The Presiding Officer may make
exceptions to the audience participation time restrictions when warranted, in the
discretion of the Presiding Officer.
Citizens may also speak on individual agenda items on the printed agenda at the
time they are considered by the Council as requested by the MayerPresidinq
Officer.
3.9 Correspondence
3.10 Council Committee Reports
Council Committee Chairs report on action and activities of their respective
Council Committees. In giving Committee Reports, the Chair or other committee
member giving the Report is encouraged to defer detailed reporting regarding
resolutions and ordinances that are on the current Council agenda. Then, during
discussion on a motion, the Chair or other committee member is encouraged to
give a description of the intention, or process of consideration of the ordinance or
resolution.
3.11 Councilmember Rcports
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cilmemb rt on their sianifican
3)
3.4211 Consent Agenda
tiviti iR
Approval of the Consent Agenda, including items considered to be, routine and
noncontroversial, may be approved by one motion. Items on the Consent
Agenda _include but are not limited to the following. Any Councilmember may
remove any item from the Consent Agenda for separate discussion and action.
A. Approval of minutes.
B. Fixing dates for public hearings and appeals.
C. Approval of claims and vouchers, bid awards and contracts.
D. Approval of surplus property.
E. Other items designated by the City Council.
1 3.4312 Unfinished Business
Unfinished business of a general nature.
1 3.4413 New Business
Business, other than ordinances and resolutions, that has not been previously
before the City Council.
1 3.4514 Ordinances
All ordinances shall be in writing, and the titles thereof shall be read aloud by the
City Attorney prior to a vote being called on their adoption, provided that any
councilmember may upon request, have a full reading of the text of a proposed
ordinance prior to the vote on its adoption. It shall not require a second to the
request for a full reading of an ordinance It is further provided, however, that the
requirement for a reading of the title of the proposed ordinance, or a full reading
of the text of the proposed ordinance may be waived upon a motion duly made,
seconded and approved by a majority of the councilmembers in attendance at
the council meeting.
Page 6
After a motion to adopt an ordinance has been made and seconded, the
Councilmember making the motion is encouraged to give a very brief description
of the issues involved with the ordinance, without simply repeating the ordinance
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 80 of 104
title as read by the City Attorney and may choose to comment on any results of
Committee action regarding the issue.
Discussion and debate by the City Council on ordinances will be held prior to the
vote on an ordinance. Councilmembers shall decide whether or not to amend the
ordinance, or direct staff to further review the proposed ordinance.
An ordinance shall be adopted by a majority vote of a quorum of the City Council,
Provided that adoption of any ordinance that grants or revokes a franchise or
license shall require the affirmative vote of at least a majority of the whole
membership of the Council, and Provided that public emergency ordinances
require a vote of a majority plus one of the whole Council membership. A public
emergency ordinance is one designated to protect public health and safety,
public property, or public peace.
1 3.46 -15 Resolutions
All resolutions shall be in writing, and the titles thereof shall be read aloud by the
City Attorney prior to a vote being called on their passage, provided that any
councilmember may upon request, have a full reading of the text of a proposed
resolution prior to the vote on its passage. It shall not require a second to the
request for a full reading of a resolution. It is further provided, however, that the
requirement for a reading of the title of the proposed resolution, or a full reading
of the text of the proposed resolution may be waived upon a motion duly made,
seconded and approved by a majority of the councilmembers in attendance at
the council meeting.
After a motion to pass a resolution has been made and seconded, the
Councilmember making the motion is encouraged to give a very brief description
of the issues involved with the resolution without simply repeating the resolution
title as read by the City Attorney, and the councilmember may choose to
comment on any results of Committee action regarding the issue.
Discussion and debate by the City Council on resolutions will be held prior to the
vote on a resolution. Councilmembers shall decide whether or not to amend the
resolution, or direct staff to further review the proposed resolution.
A resolution shall be passed by a majority vote of a quorum of the Council,
Provided that passage of any resolution for the payment of money shall require
the affirmative vote of at least a majority of the whole membership of the Council.
3.16 Councilmember Reports
Councilmembers may report on their significant city activities since the last
regular meeting. Councilmembers shall limit their reports to not more than three
3) to five (5) minutes.
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3.17 Adjournment
Recess - The foregoing agenda may be interrupted for a stated time as called by
the Presiding Officer to recess for any reason, including executive sessions
See former ACC 2.06.110 (Ord. 5687 § 1, 2002; Ord. 4166 § 2, 1986); ACC 2.06.120
1957 code ,§ 1.04.120.); ACC 2.06.140 (1957 code § 1.04.140.); ACC 2.06.170 (1957
code § 1.04.190.); ACC 2.06.180 (Ord. 5635 § 2, 2002; 1957 code § 1.04.200).]
SECTION 4 - COUNCILMEMBER ATTENDANCE AT MEETINGS
4.1 Councilmembers shall attend Regular Council meetings. Councilmembers will
inform the Mayor or the City Clerk if they are unable to attend any Regular
Council meeting, or if they knowingly will be late to any meeting. If a
Councilmember has informed the Mayor or City Clerk that he or she is unable to
attend such meeting, the minutes for that meeting will show the Councilmember
as having an excused absence for that meeting. Provided that excessive or
prolonged absences shall be addressed by the City Council on a case by case
basis.
See ACC 2.06.050 and RCW 35A.12.060]
4.2 Councilmembers shall attend the meetings of the Council Committees to which
they are assigned, including meetings of the Council Committee of the Whole to
which all Councilmembers are assigned. Councilmembers will inform the Chair
of such Council Committees or the City Clerk if they are unable to attend any
meetings of such Council Committees, or shall so inform the Chair or City Clerk if
they knowingly will be late to any such Council Committee meeting. If a
Councilmember has informed the Chair or City Clerk that he or she is unable to
attend such Committee meeting, the minutes for that meeting will show the
Councilmember as having an excused absence for that meeting. Provided that
excessive or prolonged absences shall be addressed by the City Council on a
case by case basis.
4.3 Councilmembers shall attend the Special Meetings of the City Council.
Councilmembers, will inform the Mayor or the City Clerk if they are unable to
attend any such meetings, or shall so inform the Mayor or City Clerk if they
knowingly will be late to any such Special meeting. If a Councilmember has
informed the Mayor or City Clerk that he or she is unable to attend such Special
meeting, the minutes for that meeting will show the Councilmember as having an
excused absence for that meeting. Provided that excessive or prolonged
absences shall be addressed by the City Council on a case by case basis.
4.4 Attendance at Council Committee meetings and Special meetings will not be
considered "regular meetings" for the purposes of RCW 35A.12.060, applicable
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to Regular City Council meetings. However, in addition to the application of
RCW 35A.12.060 to Regular City Council meetings, unexcused absences from
any Regular or Special meetings, or Committee meetings, shall constitute a
violation of these Rules of Procedure.
SECTION 5 - PRESIDING OFFICER - DUTIES
5.1 Conduct of Meetings
The Presiding Officer at all meetings of the Council shall be the Mayor and in the
absence of the Mayor, the Deputy Mayor will act in that capacity. If both the
Mayor and Deputy Mayor are absent and a quorum is present, the Council shall
elect one of its members to serve as Presiding Officer until the return of the
Mayor or Deputy Mayor.
See former ACC 2.06.090 (1957 code § 1.04.100).]
5.2 The Presiding Officer:
A. Shall preserve order and decorum at all meetings of the Council and
cause the removal of any person from any meeting for disorderly conduct;
B. Shall observe and enforce all rules adopted by the Council,
C. Shall decide all questions on order, in accordance with these rules,
subject to appeal by any Councilmember;
D. Shall recognize Councilmembers in the order in which they request the
floor, giving every councilmember who wishes an opportunity to speak,
provided that the mover of a motion shall be permitted to debate it first,
and provided that the Presiding Officer may also allow discussion of an
issue prior to the stating of a motion when such discussion would facilitate
wording of a motion;
E May affix approximate time limit for each agenda item;
F. When matters on the agenda are placed, or are able to be placed under
more than one classification or category, as defined by the Order of
Business, and the matters involve or are closely related to other subject
matter, then the Presiding Officer may, in the Presiding Officer's
discretion, present such matters before the Council, for discussion,
consider and vote, at a different place in the agenda without the necessity
of any vote thereon, notwithstanding their initial different placement on the
written agenda.
See former ACC 2 06 100 (1957 code § 1 04.170.), ACC 2.06.190 (1957 code § 1 04 210) ]
Page 9 AUBURN * MORE THAN YOU IMAGINEDRES.A Page 83 of 104
SECTION 6 - COUNCILMEMBERS
6.1 Remarks. - Councilmembers desiring to speak shall address the presiding
officer, and when recognized, shall confine him /herself to the question under
debate.
6.2 Questioning. - Any member of the Council, including the Presiding Officer, shall
have the right to question any individual, including members of the staff, on
matters germane to the issue properly before the Council for discussion. Under
no circumstances shall such questioning be conducted in a manner to the extent
that such would constitute a cross - examination of or an attempt to ridicule or
degrade the individual being interrogated.
6.3 Obligation to the Public Agency. - Notwithstanding the right of Councilmembers
to express their independent opinions and exercise their freedom of speech,
Councilmembers should act in a way that reflects positively on the reputation of
the City and of the community. Councilmembers shall also interact with other
members of the City Council and City staff in ways that promote effective local
government.
6.4 Council Training. - Councilmembers are expected to participate in training offered
by individuals, agencies, entities and organizations - including but not limited to
the Association of Washington Cities and the State of Washington, so as to
afford the Councilmembers the opportunity to better understand their roles as
City Councilmembers.
6.5 Participation in Committees, Agencies and Organizations. - To better represent
the interests of the City of Auburn, Councilmembers are encouraged to
participate in assignments to local, regional, state and national committees,
agencies and organizations to bett er represent the interests of the City of
A rn.
See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 7 - DEBATES
7.1 Speaking to the Motion. - No member of the Council, including the Presiding
Officer, shall speak more than twice on the same motion except by consent of
the majority of the Councilmembers present at the time the motion is before the
Council.
7.2 Interruption. - No member of the Council, including the Presiding Officer, shall
interrupt or argue with any other member while such member has the floor, other
than the Presiding Officer's duty to preserve order during meetings as provided in
Section 5.2a of these rules.
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7.3 Courtesy. -All speakers, including members of the Council, which includes the
Presiding Officer, in the discussion, comments, or debate of any matter or issue
shall address their remarks to the Presiding Officer, be courteous in their
language and deportment, and shall not engage in or discuss or comment on
personalities, or indulge in derogatory remarks or insinuations in respect to any
other,member of the Council, or any member of the staff or the pubic, but shall at
all times confine their remarks to those facts which are germane and relevant to
the' question or matter under discussion.
7.4 Transgression. - If a member of the Council shall transgress these rules on
debates, the Presiding Officer shall call such member to order, in which case
such member shall be silent except to explain or continue in order. If the
Presiding Officer shall transgress these rules on debate or fail to call such
member to order,-any other member of the Council may, under a point of order,
call the Presiding Officer or such other member to order, in which case the
Presiding Officer' 'or such member, as the case may be, shall be silent except to
explain or continue in order.
7.5 Challenge to Ruling. - Any member of the Council, including the Presiding
Officer, shall have the right to challenge any action or ruling of the Presiding
Officer, or member, as the case may be, in which case the decision of the
majority of the members of the Council present, including the Presiding Officer,
shall govern.
See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 8 - PARLIAMENTARY PROCEDURES AND MOTIONS
8.1 All City Council meeting discussions shall be governed by ROBERTS RULES OF
ORDER, NEWLY REVISED (latest edition).
8.2 If a motion does not receive a second, it dies. Matters that do not constitute a
motion include nominations, withdrawal of motion by the person making the
motion, request for a roll call vote, and point of order or privilege; therefore a
second is not needed.
8.3 A motion that receives a tie vote is deemed to have failed, provided that except
where prohibited by law, the Mayor, as Presiding Official, shall be allowed to vote
to break a tie vote.
8.4 When making motions, Councilmembers shall be clear and concise and not
include arguments for the motion within the motion.
8.5 After a motion has been made and seconded, the Councilmembers may discuss
their opinions on the issue prior to the vote.
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8.6 If any Councilmember wishes to abstain, from a vote on the motion pursuant to
the provisions of Section 9 hereof, that Councilmember shall so advise the City
Council, and shall remove and absent himself /herself from the deliberations and
considerations of the motion, and shall have no further participation in the matter.
Such advice shall be given prior to any discussion or participation on the subject
matter or as soon thereafter as the Councilmember perceives a need to abstain,
provided that, prior to the time that a Councilmember gives advice of an intent to
abstain from an issue, the Councilmember shall confer with the City Attorney to
determine if the basis for the Councilmember's intended abstention conforms to
the requirements of Section 9. If the intended abstention can be anticipated in
advance, the conference with the City Attorney should occur prior to the meeting
at which the subject matter would be coming before the City Council. If that
cannot be done, the Councilmember should advise the City Council that he /she
has an "abstention question" that he /she would want to review with the City
Attorney, in which case, a brief recess would be afforded the Councilmember for
that purpose.
8.7 A motion may be withdrawn by the maker of the motion at any time without the
consent of the Council.
8 8 A motion to table is nondebatable and shall preclude all amendments or debates
of the issue under consideration. A motion to table is to be used in instances
where circumstances or situations arise which necessitate the interruption of the
Councilmembers' consideration of the matter then before them. A motion to table,
if passed, shall cause the subject matter to be tabled until the interrupting
circumstances or situations have been resolved, or until a time certain, if
specified in the motion to table. To remove an item from the table in advance of
the time certain requires a two- thirds' majority vote.
8 9 A motion to postpone to a certain time is debatable, is amendable and may be
reconsidered at the same meeting. The question being postponed must be
considered at a later time at the same meeting, or to a time certain at a future
Regular or Special City Council meeting
8.10 A motion to postpone indefinitely is debatable, is not amendable, and may be
reconsidered at the same meeting only if it received an affirmative vote.
8 11 A motion to call for the question shall close debate on the main motion and is not
debatable. This motion must receive a second and fails without a two- thirds' vote;
debate is reopened if the motion fails.
8.12 A motion to amend is defined as amending a motion that is on the floor and has
been seconded, by inserting or adding, striking out, striking out and inserting, or
substituting.
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8.13 Motions that cannot be amended include: Motion,to adjourn, lay on the table, roll
call vote,: point of order, reconsideration and take from the table. A motion to
amend an`amendment is not in order.
8.14 Amendments are voted on first, then the main motion as amended (if the
amendment.received an affirmative vote).
8.15 Debate of the motion only occurs after the motion has been moved and
seconded.
8.16 The' MayerPresiding Officer, City Attorney or City Clerk should repeat the motion
prior to voting.
8.17 The City Clerk will take a roll call vote, if requested by the MayefPresidinq
Officer, a Councilmember, or as required by law.
8.18 When a question has been decided, any Councilmember who voted in the
majority may move for reconsideration. In order to afford Councilmembers who
voted in the majority the potential basis for a motion for reconsideration,
Councilmembers who voted in the majority may inquire of Councilmembers who
voted with the minority as to the reasons for their minority vote, if not stated
during debate prior to the vote.
8.19 The City Attorney, shall act as the Council's parliamentarian and shall decide all
questions of interpretations of these rules which may arise at a Council meeting.
8.20 These rules may be amended, or new rules adopted,' by a majority vote of the full
Council.
See former ACC 2.06.160 (1957 code § 1 04.180.); ACC 2 06.170 (1957 code § 1.04.190.);
ACC 2.06.200'0957 code § 1 04.220.); ACC 2.06.210 (1957 code § 1 04.230) ]
SECTION 9 - VOTING
9 1 Voice vote - A generalized verbal indication by the Council as a whole of "yea or
nay" vote on a matter, the outcome of which vote shall be recorded in the official
minutes of the Council. Silence of a Councilmember during a voice vote shall be
recorded as a vote with the prevailing side, except where such a Councilmember
abstains because of a stated conflict of interest or appearance of fairness.
1 9.2 Roll call vote - A roll call vote may, be requested by the MayorPresiding Officer or
by any Councilmember.
9.3 Abstentions - It is the responsibility of each Councilmember to vote when
requested on a matter before the full Council. However, a Councilmember may
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abstain -from discussion and voting on a question because of a stated conflict of
interest or appearance of fairness.
9.4 Votes - by Mayor - Except where prohibited by law, the Mayor, as Presiding
Official, shall be allowed to vote to break a tie vote.
See former ACC 2.06.150 (1957 code § 1.04.150).]
SECTIQN, ;'.10 - COMMENTS, CONCERNS AND TESTIMONY TO
COUNCIL
10.1 Persons addressing, the Council, who are not specifically scheduled on the
agenda, will be requested to step up to the podium, give their name and address
for the record, and limit their remarks to three (3) minutes, in addition to filling out
the speaker sign -in sheet available at the City Clerk's desk. All remarks will be
addressed to the Council as a whole. The City Clerk shall serve as timekeeper.
The Presiding Officer may make exceptions to the time restrictions of persons
addressing the Council when warranted, in the discretion of the Presiding Officer.
10.2 Any person making personal, impertinent or slanderous remarks while
addressing the Council shall be barred from further audience participation by the
Presiding Officer, unless permission to continue is granted by a majority vote of
the Council.
See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 11 - PUBLIC HEARINGS AND APPEALS
11.1 Quasi - judicial hearings require a decision be made by the Council using a certain
process, which may include a record of evidence considered and specific
findings made. The following procedure shall apply:
A. The Department Director of the department (most) affected by the subject
matter of the hearing, or said Director's designee, will present the City's
position and findings. Staff will be available to respond to Council
questions.
B. The proponent spokesperson shall speak first and be allowed (10)
minutes. Council may ask questions.
C. The opponent spokesperson shall be allowed ten (10) minutes for
presentation and Council may ask questions.
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D. Each side shall then be allowed five (5) minutes for rebuttal, with the
proponent spokesperson speaking first, followed by the opponent
spokesperson.
E. The City Clerk shall serve as timekeeper during these hearings.
F. After each proponent and opponent spokesperson have used their
speaking time, Council may ask further questions of the speakers, who
shall be entitled to respond but limit their response to the question asked.
11.2 Public hearings where a general audience is in attendance to present arguments
for or against a public issue:
A. The Department Director or designee shall present the issue to the
Council and respond to questions.
B. A person may speak for three (3) minutes. No one may speak for a
second time until everyone who wishes to speak has had an opportunity to
speak. The Presiding Officer may make exceptions to the time restrictions
of persons speaking at a public hearing when warranted, in the discretion
of the Presiding Officer.
C. The City Clerk shall serve as timekeeper during these hearings.
D. After the speaker has used their allotted time, Council may ask questions
of the speaker and the speaker may respond, but may not engage in
further debate.
E. The hearing will then be closed to public participation and open for
discussion among Councilmembers.
F The Presiding Officer may exercise changes in the procedures at a
particular meeting or hearing, but the decision to do so may be overruled
by a majority vote of the Council.
SECTION 12 - DEPUTY MAYOR
12.1 Biennially at the first meeting of a new Council, or periodically, the members
thereof, by majority vote, shall designate one of their members as Deputy Mayor
for such period as the Council may specify.
12.2 The Deputy Mayor shall perform the following duties:
Intra - Council Relations
Serve as an ex- officio member of all standing committees of the city council
Assist in new councilmember training
Page 15 AUBURN * MORE THAN YOU IMAGINEDRES.A Page 89 of 104
Support cooperative and interactive relationships among council members
Work with Administration to prepare agendas for committee of the whole
meetings
Mayor - Council Relations
Help maintain a positive and cooperative relationship between the mayor and
the city council
Act as conduit between the mayor and the city council on issues or concerns
relating to their duties
Intergovernmental and Community Relations
Act in absence of mayor as requested and /or as required
Be aware of all city regional and intergovernmental policies and activities in
order to be prepared to step into the role of Mayor if necessary
Serve as the Chair of the City's Emergency Management Compensation Board
12 3 In the event of extended excused
iority vote may appoint a Councilmember P
See former ACC 2.06.090 (1957 code § 1.04 100).]
1 SECTION 13 - COUNCIL POSITION VACANCY OR ABSENCE
13.1 In the event that an unexpired Council position becomes vacant, the City Council
has ninety (90) days from the occurrence of the vacancy to appoint, by majority
vote of a quorum of the Council, a qualified person to fill the vacancy pursuant to
State law. The Council may make such appointment at its next regular meeting,
or 'at a special meeting called for that purpose. If the Council does not appoint a
person within the ninety (90) day period, the Mayor may make the appointment
from among the persons nominated by members of the Council.
13.2 In the event of extended excused absences or disability of a Councilmember, the
remaining members by majority vote may appoint a Councilmember Pro
Tempore to serve during the absence or disability.
SECTION 14 - COUNCIL MEETING STAFFING
14.1 Department Directors shall attend all meetings of the Council unless excused.
14.2 The City Attorney shall attend all meetings of the Council unless excused, and
shall upon request, give an opinion, either written or oral, on legal questions. The
City Attorney shall act as the Council's parliamentarian. The Assistant City
Attorney shall attend meetings when the City Attorney has been excused.
See former ACC 2.06.060 (1957 code § 1.04.160).]
Page 16 AUBURN * MORE THAN YOU IMAGINEDRES.A Page 90 of 104
SECTION 15 - COUNCIL RELATIONS WITH STAFF
15.1 There will be mutual courtesy and respect from both City staff and
Councilmembers toward each other and of their respective roles and
responsibilities
15.2 City staff will acknowledge the Council as policy makers, and the
Councilmembers will acknowledge City staff as administering the Council's
policies.
15.3 It is the intent of Council that all pertinent information asked for by individual
Council members shall be made available to the full Council.
15.4 Individual Councilmembers shall not attempt to coerce or influence City staff in
the selection of personnel, the awarding of contracts, the selection of
consultants, the processing of development applications or the granting of City
licenses or permits. Councilmembers may, at the request of the Mayor,
participate in discussions and decisions related to these matters.
Councilmembers who serve council committee overseeing the activities involved
may, with the consent of the Mayor and the committee chair, participate in
discussions related to these matters to give policy guidance and legislative
direction.
15.5 Other than through legislative action taken by the Council as a whole, individual
Councilmembers shall not interfere with the operating rules and practices of any
City department.
15.6 No individual Councilmember shall direct the Mayor to initiate any action or
prepare any report that is significant in nature, or initiate any project or study
without the consent of a majority of the Council or being initiated through the
Council Committee process.
15.7 All councilmember requests for information, other than requests for legal advice
from the City Attorney's Office, shall be directed through the Mayor in order to
assign the task to the proper staff. Council committee chairs and the Deputy
Mayor may work with the Mayor's designated staff to prepare agendas and
facilitate their committee work.
15 8 Any written communication with staff shall also include the Mayor as a recipient.
Page 17 AUBURN* MORE THAN YOU IMAGINEDRES.A Page 91 of 104
1
1
SECTION 16 - COUNCIL COMMITTEES AND CITIZEN ADVISORY
BOARDS
16.1 The Standing Committees of the City Council of the City of Auburn are as follows:
A. PUBLIC WORKS COMMITTEE:
Makes recommendations to the City Council as a whole on policies
relating to water and sanitary sewer utilities, storm drainage, streets and
policy matters involving construction, engineering, right -of -way use, street
vacation and equipment maintenance and operations. This Committee
will coordinate equipment rental and utility matters with the Finance
Committee. The Committee will serve as the Council's liaison for the
Transportation, Transit and Trails Committee and special transportation
advisory committees.
B. FINANCE COMMITTEE:
In addition to the normal monitoring of the financial expenditures of the
approved budget, this Committee will make recommendations to the City
Council as a whole on policies relating to human resources, municipal
court, legal, information services, and City real property transactions
including sale, lease, acquisition, and donations. This committee will
coordinate property transactions with other appropriate Council
Committees. The Committee will serve as Council's liaison for the
Tourism Board.
C. PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE:
Makes recommendations to the City Council as a whole on policies
relating to land use planning and zoning, code enforcement, annexation,
building permits, human services, parks (planning), cultural arts and public
art, museum, Mary Olson Farm, communications, and economic
development. The Committee will serve as the Council's liaison for the
Arts Commission, King County Library, Urban Tree Board, Parks and
Recreation Board, Planning Commission, Human Services Committee,
Museum board and Multicultural Roundtable.
D. MUNICIPAL SERVICES COMMITTEE:
Page 18
Makes recommendations to the City Council as a whole on policies
relating to police, animal control, emergency planning, parks (operations),
community services, telecommunications, solid waste, airport, senior
center, Auburn International Farmers' Market, golf course and cemetery
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 92 of 104
The Committee will serve as the Council's liaison for the Airport Advisory
Board —and, the Cemetery beardBoard and the Auburn International
Farmers' Market Advisory Board.
E. LES GOVE COMMUNITY CAMPUS COMMITTEE:
Makes recommendations to the City Council as a whole on policies
relating to development and ongoing use of the Community Center and
Activity Center facilities at Les Gove Community Campus. The Les Gove
Community Campus Committee shall also coordinate with the Municipal
Services Committee and the Planning and Community Development
Committee in considering activities and issues that affect the Les Gove
Community Campus as a whole
F. DOWNTOWN REDEVELOPMENT COMMITTEE
relating to development m the Downtown
development agreements and operating polici
G.COUNCIL OPERATIONS COMMITTEE:
Page 19
Th ommittee will
There is created and established a Council Operations Committee for the
city council, the appointment, duties and functions thereof to be as follows:
1. Appointment. Membership of the Council Operations Committee shall
consist of the Deputy Mayor and the two other Councilmembers having
the longest tenure on the City Council. Longest tenure is to be calculated
as the total length of consecutive service as a Councilmember. The
Deputy Mayor shall be the Chair of the Council Operations Committee. In
the event two or more members have equal tenure, the Chair and
members of the Council Operations Committee shall be selected on the
basis of the largest number of votes received at the most recent general
election(s) in which the Councilmembers were respectively elected It is
provided, however, that Councilmembers whose term of office will expire
prior to or during the first meeting of a new City Council and who have not
been re- elected or appointed to another term of office extending beyond
the first meeting of a new City Council shall not be allowed to vote at
Council on the approval of the membership of the new committees.
2. Powers and Functions. The function of the Council Operations
Committee is to supervise the formation and membership of all standing
committees of the City Council. The Council Operations Committee shall,
subject to the approval of a majority of the entire City Council, designate
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 93 of 104
all of the standing committees of the City Council. In addition, the Council
Operations Committee shall, biennially at the first meeting of a new City
Council, or periodically, submit a list of the proposed members of all
standing committees of the City Council for approval by a majority vote of
the entire City Council. The Council Operations Committee shall also
recommend the Chair for each standing committee of the City Council,
which recommendations shall also be subject to approval by a majority
vote of the entire City Council. The membership of all standing committees
of the City Council shall consist exclusively of Councilmembers. Each
chair of any standing committee of the City Council shall, in the absence
of a quorum at a meeting of his /her particular standing committee, have
the authority to appoint a non - member of the standing committee, from the
City Council to that standing committee for that meeting to create a
quorum for that meeting, or in the chair's absence the vice - chairman shall
be able to appoint another Councilmember to that particular committee in
the absence of a quorum. The function of the Council Operations
Committee is also to propose amendments to the Rules of Procedure of
the City Council to the full City Council, and to address issues relating to
the whole City Council and make recommendations for action by the full
City Council relative to such issues.
The Council Operations Committee shall also evaluate and recommend to
the whole City Council any actions, responses or sanctions for violations
by Councilmembers of these Rules of Procedure, which recommendation
shall be considered, voted and /or acted upon by the City Council in the
normal course.
3. In cases of alleged misconduct or violations of the City Council Rules of
Procedures (ROP), the person suspected of the alleged misconduct or
violation of the ROP shall be afforded the opportunity to respond, which
opportunity shall be given, with advance notice, in an open meeting of the
Council Operations Committee (COC) prior to the COC making any
recommendations regarding censure or reprimand or other disciplinary
action.
4. Meeting Dates. The Council Operations Committee shall meet
biennially upon the seating of each new City Council or more often as
needed
See former ACC 2.06.220 (Ord. 4319 §§ 2, 3, 1989; Ord. 3937 § 1, 1984; Ord. 3606 §
1, 1981; Ord. 2786 § 1, 1974; Ord. 2745 § 1, 1973; 1957 code § 1.04.240).]
16 2 The Mayor or a majority of the City Council may establish such ad hoc
committees as may be appropriate to consider special matters that require
special approach or emphasis. Such ad hoc committees may be established and
matters referred to them at study sessions, without the requirement that such
establishment or referral take place at a regular City Council meeting. The Mayor
Page 20 AUBURN * MORE THAN YOU IMAGINEDRES.A Page 94 of 104
shall appoint Council representatives to intergovernmental councils, boards and
committees, including such ad hoc committees
16.3 Ad hoc council committees shall consider all matters referred to them The chair
of such ad hoc committee shall report to the City Council the findings of the
committee. Committees may refer items to the Council with no committee
recommendation.
16.4 Advisory Boards, Committees and Commissions established by ordinance,
consisting of citizens appointed pursuant to the establishing Ordinance and
serving in the capacity and for the purposes indicated in the Ordinance, shall act
as an advisory committee to the City Council.
16.5 Committee Chairpersons shall have broad discretion in conducting their
meetings. They will generally follow Roberts Rules of Order, Newly Revised.
16.6 Committee Chairpersons, or a majority of the members of the Committee, may
allow audience participation that is related to the agenda item being discussed by
the Committee, and audience participation regarding subjects falling within the
areas of responsibility of the Committee may come from any non - member of the
Committee, including members of the City Council who are in attendance.
16.7 Committee Chairpersons shall approve all agenda items and may, at their
discretion, remove or add agenda items during the course of the meeting.
16.8 Prior to publication of the agenda in which minutes are to be approved by the
Committee, the Committee Chairperson, or the person who will be presiding over
the meeting, shall review the draft minutes of Committee meetings.
SECTION 17 - COUNCIL REPRESENTATION & INTERNAL
COMMUNICATION
17.1 If a Councilmember appears on behalf of the City before another governmental
agency, a community organization, or through the media, for the purpose of
commenting on an issue, the Councilmember needs to state the majority position
of the City Council, if known, on such issue. Personal opinions and comments
which differ from those of the Council majority may be expressed if the
Councilmember clarifies that these statements do not represent the City
Council's position.
17.2 Councilmembers need to have other Councilmember's concurrence before
representing another Councilmember's view or position with the media, another
government agency or community organization.
17.3 Councilmembers shall not knowingly communicate with an opposing party or with
an opposing attorney in connection with any pending or threatened litigation in
Page 21 AUBURN * MORE THAN YOU IMAGINEDRES.A Page 95 of 104
which the City is a party or in connection with any disputed claim involving the
City without the prior approval of the City Attorney, unless the Councilmember is
individually a party to the litigation or is involved in the disputed claim separate
from the Councilmember's role as a City official.
17.4 Communication among Councilmembers shall conform to the following
parameters:
A. To assure that communication on agenda items occurs to the greatest
extent possible at the public meetings, and to avoid even the perception
that email is being used as "sequcntial meetings," in a way that could
constitute a public meeting, e.g., successive communications on City
Council or Council Committee topics that involve a quorum of the
Councilmembers or Committee members. Councilmembers should refrain
from emailing Councilmembers about such agenda items.
Councilmembers should be prepared to communicate about matters that
are on upcoming Committee agendas or Council agendas at the public
meetings. If Councilmembers wish to share information with other
councilmembers about matters that are on upcoming agendas, the
councilmembers should forward that information to the Mayor for
distribution in the committee or council meeting packets.
B. Councilmembers may communicate via email to other Councilmembers,
including to a quorum of a Council committee or the full City Council about
matters within the scope of the Committee's authority or related to City
business, but not yet scheduled on upcoming Committee or Council
agendas, to indicate a desire that certain items be included on upcoming
meeting agendas; provided that Councilmembers shall never ask for
responses from the other Councilmembers in that communication.
C. Email communication among Councilmembers relating to City operations
should also include the Mayor as a recipient/addressee.
D. Councilmembers may email the Mayor about City business without
limitations or restrictions.
17.5 Internet & Electronic Resources /Equipment Use.
A. Policy. It is the policy of the City Council that Internet and electronic
resources equipment use shall conform to and be consistent with the
requirements of City of Auburn Administrative Policy and Procedure 500-
03, "Internet & Electronic Resources /Equipment Use — Elected Officials"
adopted hereby and incorporated herein by this reference.
It is important to note that all letters, memoranda, and interactive computer
communication involving City Councilmembers and members of advisory
Page 22 AUBURN * MORE THAN YOU IMAGINEDRES.A Page 96 of 104
boards and commissions, the subject of which relates to the conduct of
government or the performance of any governmental function, with
exceptions stated by the Public Records Act (RCW 42.56), are public
records.
B. Electronic Communications.
Page 23
1) Informal messages with no retention value and that do not relate to
the functional responsibility of the recipient or sender as a public
official, such as meeting notices, reminders, telephone messages
and informal notes, do not constitute a public record. Users should
delete these messages once their administrative purpose is served.
2) All other messages that relate to the functional responsibility of the
recipient or sender as a public official constitute a public record.
Such records are subject to public inspection and copying.
3) Electronic communications that are intended to be shared among a
quorum of the City Council or Council Committee, whether
concurrently or serially, must be considered in light of the Open
Public Meetings Act. If the intended purpose of the electronic
communication is to have a discussion that should be held at an
open meeting, the electronic discussion shall not occur. Further, the
use of electronic communication to form a collective decision of the
Council shall not occur.
4) Electronic communication should be used cautiously when seeking
legal advice or to discuss matters of pending litigation or other
confidential City business. In general, electronic communication is
discoverable in litigation, and even deleted electronic
communication is not necessarily removed from the system.
Confidential electronic communications should not be shared with
individuals other than the intended recipients, or the attorney - client
privilege protecting the document from disclosure may be waived.
5) Electronic communication between Councilmembers and between
Councilmembers and staff shall not be transmitted to the public or
news media without the filing of a public disclosure request with the
City Clerk.
6) As a cautionary note, if an elected public official uses his or her
personal home computer to send electronic communications
dealing with City business, the electronic communications and
electronic records may be subject to discovery demands and public
disclosure requests. That possibility amplifies the need for caution
in how one uses electronic communication for City business.
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 97 of 104
SECTION 18 - TRAVEL AUTHORIZATION
18.1 In accordance with the City of Auburn travel policy, approvals or expenditure of
travel related costs and /or approval of specific travel events or activities by
Councilmembers beyond the authority provided in the travel policy shall be as
follows: the requesting Councilmember shall submit his /her request to expend
travel related costs and /or request for authorization for specific travel purposes to
the Mayor to be included on an upcoming Council meeting agenda in advance of
the date(s) of such expenditure or travel. The City Council may pursuant to a
motion, approve the request by a majority vote of a quorum of the City Council at
the meeting in which the matter is considered.
SECTION 19 - CONFIDENTIALITY
19.1 Councilmembers shall keep confidential all written materials and verbal
information provided to them during Executive Sessions, to ensure that the City's
position is not compromised. Confidentiality also includes information provided to
Councilmembers outside of Executive Sessions when the information is
considered by the exempt from disclosure under exemptions set forth in the
Revised Code of Washington.
SECTION 20 - ENFORCEMENT OF RULES OF PROCEDURE
20.1.1 Councilmembers shall conform their conduct to the requirements, standards and
expectations set forth in these Rules of Procedure. In addition to and
notwithstanding whatever other enforcement mechanisms may exist for legal,
ethical or practical obligations on Councilmember performance or conduct,
violations of these Rules of Procedure by Councilmembers may be enforced by
action of the City Council through sanctions such as votes of censure or letters of
reprimand, and such other action as may be permitted by law.
Page 24 AUBURN* MORE THAN YOU IMAGINEDRES.A Page 98 of 104
Page 25
City Council Rules of Procedure:
Adopted: February 2, 2004
Ordinance No. 5802
Amended by Resolution No. 4282, December 17, 2007
Amended by Resolution No. 4429, December 15, 2008
Amended by Resolution No. 4467, April 6, 2009
Amended by Resolution No. 4615, July 6, 2010
Amended by Resolution No 4686, February 22, 2011
Amended by Resolution No. 4740, August 15, 2011
AUBURN-* MORE THAN YOU IMAGINEDRES.A Page 99 of 104
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4815
Date:
May 17, 2012
Department:
Finance
Attachments:
Resolution No. 4815
Budget Impact:
$225,000
Administrative Recommendation:
City Council to adopt Resolution No. 4815
Background Summary:
The City's Airport is in need of a mid-term update of the 2000-2020 master plan which
will allow the City the opportunity to: look at improvements to ensure the airport is in
compliance with FAA standards; review aircraft population and forecast airport capacity;
and update the Airport Layout Plan (ALP). In addition, a Wildlife Hazard Assessment
(WHA) is necessary to assess risks from bird strike damage and identify possible
solutions. The WHA is a new requirement from the FAA.
The total cost of these plans are estimated to total $225,000. The City has submitted an
application for federal assistance from the Federal Aviation Administration. Funding will
be as follows:
Local Funds (Airport Fund #435)
$22,500.00
10.0%
Federal Funds (FAA)
$202,500.00
90.0%
Total
$225,000.00
100.0%
Before the FAA is able to award these funds, a resolution must be approved by the City
including a specific statement of support.
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 100 of 104
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:May 21, 2012 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 101 of 104
---------------------------
Resolution No. 4815
May 14, 2012
Page 1 of 3
RESOLUTION NO. 4815
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE CITY TO ACCEPT
A FEDERAL GRANT IN THE AMOUNT OF $202,500 FROM THE
FEDERAL AVIATION ASSOCIATION (FAA) TO UPDATE THE
AIRPORT MASTER PLAN AND WILDLIFE HAZARD
ASSESSMENT AND AUTHORIZING THE EXECUTION OF THE
GRANT AGREEMENT THEREFOR
WHEREAS, the Auburn Municipal Airport is in need of a mid-term update
to the 2000-2020 Airport Master Plan in order to ensure the airport is in
compliance with FAA standards,
WHEREAS, the Auburn Municipal Airport is in need of Wildlife Hazard
Assessment to identify and mitigate safety issues,
WHEREAS, the City of Auburn has submitted to the Federal Aviation
Administration (FAA) a request for federal grant funds in the amount of Two
Hundred Two Thousand and Five Hundred Dollars ($202,500), representing
funds to be used towards preparing the update to the Airport Master Plan and
preparing a Wildlife Hazard Assessment as specified above; and
WHEREAS, by virtue of this Resolution the City Council has expressed
its statement of support of this project; and
WHEREAS, the City of Auburn is willing to provide its 10% of the funds
needed for these airport projects in the amount of Twenty Two Thousand Five
Hundred Dollars ($22,500),
WHEREAS, the Auburn Municipal Airport has available for these projects
funds sufficient to provide this 10% match to the FAA’s amount.
RES.B Page 102 of 104
---------------------------
Resolution No. 4815
May 14, 2012
Page 2 of 3
WHEREAS, the Federal Aviation Administration requires a resolution
from the City of Auburn expressing support of this project prior to award of
federal grant funding;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. The Auburn City Council does hereby express its
statement of support for the following projects: a mid-term update of the Auburn
Municipal Airport Master Plan and a Wildlife Hazard Assessment. The Auburn
City Council does hereby authorize the City’s expenditure of Twenty Two
Thousand Five Hundred Dollars ($22,500) as its 10% match of the funds
needed to complete these projects. The Mayor of the City of Auburn is hereby
authorized to accept the Federal Aviation Administration grant, should it be
awarded to the City of Auburn.
Section 2. Implementation. The Mayor of the City of Auburn is
hereby authorized to implement such administrative procedures as may be
necessary to carry out the directives of this resolution.
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED and SIGNED THIS ______ DAY OF ______________, 2012.
RES.B Page 103 of 104
---------------------------
Resolution No. 4815
May 14, 2012
Page 3 of 3
CITY OF AUBURN
___________________________
PETER B. LEWIS, MAYOR
ATTEST:
____________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid, City Attorney
RES.B Page 104 of 104