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HomeMy WebLinkAbout04-27-2012Auburn International Farmers Market Advisory Board Meeting Minutes Friday, April 27, 2012 Auburn City Hall Annex Room #1 - 3:00 pm Call to Order The meeting was called to order by Trudy Ginther at 3:07 pm. Advisory Board Members present: Trudy Ginther, Maggie Greenslit, Mark Wayne, Paul Mallary, Linda Morris, Ronnie Roberts. City Staff /Council present: Market Manager Joanne Macnab, City Council member Bill Peloza and Parks Secretary Julie Mehl. Minutes Mark Wayne moved to approve March minutes, Ronnie Roberts seconds. III. Market Manager Report — Joanne Macnab A. Currently have 31 vendors for 2012. 14 Farmers, 10 Craft, 5 Processed Foods, 2 Prepared Foods, 5 Non Profit. B. The City of Auburn Planning Director has determined that the City Ordinance governing the signage in the Kiss & Ride lot will have to be revised. He is also checking with Sound Transit to make sure any revision will not be in conflict of our lease agreement with them. C. The posters are in and 10,000 bookmarks went to print April 26. D. Volunteer meetings will now be bi- monthly until market opening. Ten volunteers attended the Community Volunteer Luncheon on April 19th. We sang our "Market Party Song" to all. It was decided at our last volunteer meeting that we will sing our market song on opening day. E. It appears we will have up to ten Boy Scouts (aged 11 to 17) to help with the set up on opening day. The leader working with Joanne is running a merit badge workshop based on volunteering at the Farmer's Market, so we should have plenty of scouts volunteering. F. Our own Diana Johnson (Outreach Coordinator for the City of Auburn) has agreed to teach food preservation classes at the market. She teaches canning, freezing and dehydrating on a regular basis. Since she is a City of Auburn employee, she must contract each demo as a separate event, rather than have an ongoing contract with the farmers market. These classes and fees are yet to be determined and pending receipt of the KCD Grant funds. G. Banner Schedule — Mid May, five fence line banners and Auburn Transit Center Garage. May 14th, north side, Auburn Way Rail Bridge. May 28th, double sided banner on Main Street. H. Have been searching for a product that Waste Management would be willing to purchase or provide financial assistance towards. Trudy & Joanne saw a sampling demo mobile food cart which would be ideal; it is currently on sale for $1,974.50. The original price is $3,399.00. I. The Garden Club is reluctant to move their annual plant sale from the location they have had for several years (Peckenpaugh Drugs parking lot). They do want presence at the market so they would like to have a booth on opening day and one more Sunday (TBD) during the season. J. Hoodies for the volunteers and t- shirts for the participants in the AHS poster program have been ordered. We were not allowed to revise the logo on the back of the hoodie as discussed at the last board meeting. Due to funding Joanne only ordered enough hoodies for the volunteers that participate in set up and take town each Sunday. 50 t- shirts were ordered to accommodate a possible 40 poster program participants. 20 hoodies totalled $400.00, 50 t- shirts totaled $349.60. K. Joanne met with Diane Sarr April 26. Posters are in the early stages of production. This year we are getting release forms for each student's artwork. The last day of school for seniors is June 14th. Joanne will have the Certificate of Appreciation folders and t- shirts delivered to the school before that date. Artwork is expected to be ready for proofing in approximately three weeks. L. Joanne spoke with the King County Health Inspector and all our permits are in order and ready for the season. Joanne spoke with Nanci Clark, Senior Leasing Document Coordinator for Sound Transit and they are completing the lease agreement and will forward to the City of Auburn Risk & Property Management shortly. Joanne is still waiting on the Right of Way Use Permit from the City of Auburn. It was applied for on February 9. This permit will be issued in conjunction with the revision to the City of Auburn Ordinance for the Kiss & Ride lot. IV. Council report — Bill Peloza A. The request to Waste Management for the cooking demo unit will most likely be approved. 2 B. Bill attended a Cities in Schools meeting and Dr. Kip Herren requested market posters for each Auburn School. Joanne delivered 25 posters to the Administration building and Kip Herren will ensure they are distributed to all schools in the Auburn School District. Joanne reminded folks that we have already distributed 125 posters. V. Correspondence /Public Input A. Trudy Ginther has been asked from a variety of people when the market will be opening. B. Maggie asked about the status of Ciscoe Morris appearing at the market with a television crew. Joanne had to drop because of the cost. VI. Old Business VII. New Business A. Maggie Greenslit reports the Master Gardeners will attend the market each week. B. Maggie reports that Jenny Windham with the Africa Children's Dance Group will attend September 2nd, she will want a booth. Maggie will follow up with her and forward to Joanne. This will be posted on the Diversity portion of the city website. C. Joanne reports there is a new sponsor for Dog Days. Pet Pro's of Lakeland Hills will donate $250 - $300 worth of goodies & prizes. D. Bags - Joanne met with Debbie Luce and was told their contact with Emerald Downs did not go through. Debbie is working on other sources and she and Joanne will meet again on May 41n E. Bill asked Joanne to contact Sound Transit to weed areas at market site. VII. Board Recommendations /Input A. Joanne has a potential vendor "CJ's Southern Barbecue ". They would like to sell barbecued chicken, pulled pork sandwiches etc. They will be using charcoal briquettes, which is against the AIFM Rules & Regulations as a result of a previous vendor dumping them at the site. Ronnie Roberts advised to run it by the City Legal Department or Parks Department. Trudy asked if we can approve the vendor. Linda Morris suggested a hold harmless agreement regarding briquette disposal. Linda Morris moves to request city approval on an individual /per vendor basis to allow CJ's Southern Barbecue to attend the AIFM with guidelines regarding disposal of charcoal briquettes, and adequate insurance coverage. Maggie Greenslit seconds and all in attendance agreed. B. Kids Day Flyer — Trudy Ginther will ensure flyer is sent out via "kid mail" to all elementary age students in the Auburn School District. They will be delivered to schools and will go home with students. Bill Peloza suggests there be two face painters on Kids Day. Joanne adds the mascots are not available on opening day. They can be used on Kids Day and include an apple, carrot, grapes & broccoli and they have been reserved. C. Maggie reports that the Master Gardeners will attend the plant sale on May 4t ", Chef Graham Kerr will attend as well. She plans to inquire about having Mr. Kerr attend the market this season. IX. Adjournment There being no further business, the meeting was adjourned at 3:50 pm. Trudy Ginther, Chair Approved this Day of , 2012 4