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CALL TO ORDER
Finance Committee
April 16, 2012 - 5:30 PM
Annex Conference Room 1
MINUTES
Chair John Partridge called the regular meeting to order at 5:30 p.m. in Conference Room 1 located on the
second floor of the City Hall Annex located at One East Main Street in Auburn.
A. Roll Call
Chair Partridge, Vice Chair John Holman and Member Largo Wales were present. Also present during
the meeting were: Mayor Peter B. Lewis, Deputy Mayor Nancy Backus, City Attorney Daniel Heid,
Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, Police Chief Bob Lee,
Planning and Development Director Kevin Snyder, Emergency Preparedness Manager Sarah Miller,
City Clerk Danielle Daskam, and Deputy City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
CONSENT AGENDA
A. Minutes of the April 2, 2012 Regular Meeting
B
Vice Chair Holman noted a correction to the March 19, 2012 minutes. The word "eighY' should be
inserted in the third paragraph of Item IV.A to read in part "while the City of Auburn has eiaht
probation officers..."
Vice Chair Holman moved and Member Wales seconded to approve the March 19, 2012 minutes as
corrected.
MOTION CARRIED UNANIMOUSLY. 3-0
Claims Vouchers (Coleman)
Claims check numbers 412571 through 412961 in the amount of $4,059,622.34 and dated
April 16, 2012.
Committee members reviewed the claims and payroll vouchers and briefly discussed the following
claims vouchers: 412603,412575, 412592,412671, 412716,412728, 412690.
Member Wales moved and Vice Chair Holman seconded to recommend Council approval of claims
and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 532811 through 532848 in the amount of $835,610.75 and electronic
deposit transmissions in the amount of $1,178,772.47 for a grand total of $2,014,383.22 for
the pay period covering March 29, 2012 to April 11, 2012.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4808 (Dowdy)
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A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of
property as surplus and authorizing their disposal
Public Works Director Dennis Dowdy stated Resolution No. 4808 would authorize the surplus and
disposal of two vehicles. Public Works Director powdy added the City would incur considerable
operational costs to keep the two vehicles in the City fleet.
Vice Chair Holman moved and Member Wales seconded to approve and forward Resolution No. 4808
to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. Resolution No. 4811 (Lee)
A Resolution of the City Council of the City of Auburn, Washington, formally accepting a grant
from the State of Washington, Military Department in an amount not to exceed eighty seven
and one half percent (87.5%) of eligible expenditures as reimbursement from the Federal
Emergency Management Agency and the State of Washington for expenses incurred by the
City of Auburn during the January 2012 storm event
Emergency Preparedness Manager Sarah Miller stated the grant will allow the City to receive FEMA
reimbursement money for the January 2012 storm. The money will reimburse the funds used up to
75% of the actual expense.
Member Wales asked about the berm along the river. Mayor Lewis stated the City is working with King
County to remove the berm. He also said the City is working on a RFP to allow companies to bid on
removing the berm.
B. February 2012 Financial Report (Coleman)
Finance Director Shelley Coleman presented the February 2012 Financial Report. Finance Director
Coleman noted the property tax revenue is lower than expected because property taxes are due in
April. Sales tax is on track to meet budget. Director Coleman also noted that SCORE has processed
one invoice in 2012 and the compact funds from the Muckleshoot Tribe are not yet reflected in the
February report.
In response to questions from the committee, Finance Director Coleman stated state or individual
companies pertorm sales tax audits periodically. If the sales tax is incorrectly calculated, the City must
reimburse the overpayment. She said the business licensing revenue is up because the City sends
renewal notices in December and the majority of renewals are received in January and February.
Chair Partridge noted the revenue from the photo cameras is down. He added the City owes RedFlex
only the amount generated; the City is responsible for all administration cost of the program. Mayor
Lewis and Public Works Director powdy stated the City works with the school principals to set the
times for the school zone cameras.
Finance Director Coleman stated the water, storm, and solid waste enterprise fund revenues are
higher than expenses. She added the airport, cemetery and golf course revenues are below actual
expenses but no action is required at this time as it is early in the year.
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V. ADJOURNMENT
There being no further business before the Committee, the meeting adjourned at 6:10 p.m.
APPROVED the �� day of May, 2012.
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John Partridge, Chair Shawn Campbell, Deputy City Clerk
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