HomeMy WebLinkAboutCharteris GF1244* IVDepartment of Administration
MY OF * * Michael Hursh, Community Services Manager
25 West Main Street
WASHINGTON Auburn,(253) ) 8 98001
804-5029
CITY OF AUBURN AGREEMENT FOR HUMAN SERVICE ACTIVITIES
COSTING $5,000 PER YEAR OR LESS
This Agreement is made effective as of May 23, 2012, by and between CHARTERIS and CITY OF AUBURN.
In this Agreement, the party who is contracting to receive services shall be referred to as "CITY", and the party
who will be providing the services shall be referred to as "AGENCY". The parties agree as follows:
1. DESCRIPTION OF SERVICES. Beginning on May 23, 2012, the AGENCY agrees to provide services and
resources to residents in need through a network of law enforcement, churches, and agencies within the City
of Auburn. Services will be delivered as per the attached Scope of Work.
2. PAYMENT. The CITY will pay a fee to the AGENCY for services provided in the amount of $4,000 per
year, paid in semi-annual installments of equal amounts, for services delivered as described in the attached
Scope of Work. This fee shall be payable in a lump sum upon receipt of an invoice from the AGENCY with
appropriate supporting documentation.
3. EXPENSE REIMBURSEMENT. The AGENCY shall pay all 'but -of -pocket" expenses, and shall not be
entitled to reimbursement from the CITY except for specific services, items or activities listed in the Scope of
Services as reimbursable goods or services.
4. TERM/TERMINATION. This Agreement is effective May 23, 2012, and expires December 31, 2012, unless
either party terminates the Agreement by notifying the other party in writing within seven (7) days of the intent
to terminate. The Agreement may be renewed for one year upon the mutual consent of both parties.
5. RELATIONSHIP OF PARTIES. It is understood by the parties that the AGENCY is an independent
contractor with respect to the City of Auburn, and not an employee of the CITY. The CITY will not provide
fringe benefits, including health insurance benefits, paid vacation, or any other employee benefit, for the benefit
of the AGENCY.
6. EMPLOYEES. The provisions of this Agreement shall also bind the AGENCY employees who perform
services for the CITY under this Agreement.
7. INDEMNIFICATION / HOLD HARMLESS. The AGENCY shall defend, indemnify and hold the City, its
officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the AGENCY in
performance of this Agreement, except for injuries and damages caused by the sole negligence of the City.
The City of Auburn shall defend, indemnify and hold the AGENCY, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising
out of or resulting from the acts, errors or omissions of the City in performance of this Agreement, except for
injuries and damages caused by the sole negligence of the AGENCY.
8. INSURANCE. The AGENCY shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the AGENCY, its agents, representatives, or employees.
A. Minimum Scope of Insurance, the AGENCY shall obtain insurance of the types described below:
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City of Auburn Agreement: GF -1 24q, Charteris — Pove'r4-y P ee A kc'h On
January 1, 2012
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1. Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors and
personal injury and advertising injury. The City shall be named as an insured under the
AGENCY's Commercial General Liability insurance policy with respect to the work
performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State
of Washington.
4. Professional Liability insurance appropriate to the AGENCY profession.
B. Minimum Amounts of Insurance: The AGENCY shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than $1,000,000
each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim
and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions: The insurance policies are to contain, or be endorsed to contain, the
following provisions for Automobile Liability, Professional Liability and Commercial General Liability
insurance:
The AGENCY's insurance coverage shall be primary insurance as respect the City. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be
excess of the AGENCY's insurance and shall not contribute with it.
2. The AGENCY's insurance shall be endorsed to state that coverage shall not be cancelled by
either party, except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City.
D. Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
E. Verification of Coverage: The AGENCY shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the AGENCY before commencement of the
work.
9. ASSIGNMENT. The AGENCY obligations under this Agreement may not be assigned or transferred to any
other person, firm, or corporation without the prior written consent of the CITY.
10. NOTICES. All notices required or permitted under this Agreement shall be in writing and shall be deemed
delivered when delivered in person or deposited in the United States mail, postage prepaid, addressed as
follows:
City of Auburn Agreement: Charteris
January 1, 2012
Page 2 of 4
IF for CHARTERIS:
Tim Klerekoper
Executive Director
P.O. Box 24766
Federal Way, WA 98093
IF for the CITY:
Michael Hursh
Community Services Manager
25 West Main Street
Auburn, WA 98001
Such address may be changed from time to time by either party by providing written notice to the other in the
manner set forth above.
11. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties and there are no
other promises or conditions in any other agreement whether oral or written. This Agreement supersedes any
prior written or oral agreements between the parties.
12. AMENDMENT. This Agreement may be modified or amended if the amendment is made in writing and is
signed by both parties.
13. SEVERABILITY. If any provision of this Agreement shall be held to be invalid or unenforceable for any
reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision
of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and
enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.
14. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this
Agreement shall not be construed as a waiver or limitation of that party's right to subsequently enforce and
compel strict compliance with every provision of this Agreement.
15. APPLICABLE LAW. This Agreement shall be governed by the laws of the State of Washington.
The undersigned have read the above statements, understand them, and agree to abide by their terms.
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Signed:r Signed: r —�
Printed: Printed:
Title:
Date:
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Address: P.O. Box 24766
Federal Way, WA 98093
Phone: (253) 948-4000
City of Auburn Agreement: Charteris
January 1, 2012
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Title: Aau,c�,-
Date:
2—
Address:
Address: 25 West Main Street
Auburn, WA 98001
Phone: (253) 876-1964 (community Services Cine)
HUMAN SERVICES AGREEMENT BETWEEN
THE CITY OF AUBURN & CHARTERIS
Scope of Work
Services to include:
■ CHARTERIS will develop and provide a voucher system to be used by city police, fire, and local members
of the Faith community that will meet the needs of citizens in the Auburn community. The system provides
accountability for front line first responders wishing to assist people in need to provide people in need with
services (including but not limited to): food/groceries, medications, gasoline, heating fuel, rent, clothing,
and short-term hotel/housing.
■ The creation of an Android -based application and the computer hardware necessary to maintain the
system, as well as printed vouchers and other necessary forms.
■ Funding for initial vouchers designated for police and fire. In addition, local Faith Community members will
provide funding to the Foundation to be used for the issuance of vouchers to members of the community
they encounter that need assistance.
■ Compliance with applicable codes, rules and regulations.
■ Maintain records of residents served including addresses where applicable, and provide statistics of the
numbers and types of services provided that can assist in future planning.
■ Retain the above records for three years and make them available for review upon request by the City
and/or its agents or representatives.
Reporting Requirements:
■ With each semi-annual request for reimbursement, CHARTERIS will provide a summary of the number of
people served along with the number of clients who are Auburn residents.
■ At the end of each year, a brief report describing the past program, number of clients served along with
noteworthy accomplishments and/or challenges.
Additional Billable Services, Goods and/or Activities:
■ None
City of Auburn Agreement: Charteris
January 1, 2012
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