HomeMy WebLinkAbout05-07-2012. � - * Public Works Committee
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May 7, 2012 - 3:30 PM
_ Annex Room 2
,� ���Hk���'�N MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room
#2, located on the second floor of Auburn City Hall, One East Main Street, Auburn,
Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Utilities Engineer Dan Repp, Finance Director Shelley Coleman, Finance Planning
Manager Martin Chaw, City Attorney Dan Heid, Engineering Aide Amber Mund,
Project Engineer Leah Dunsdon, Street Systems Engineer Seth Wickstrom, Traffic
Engineer Pablo Para, Sanitary Sewer Engineer Robert Elwell, Public Works
Secretary Jennifer Rigsby, and citizen Scot Pondelick.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification, IV. Resolutions, Item B,
Resolution No. 4816.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the Public Works Committee Meeting
minutes for April 16, 2012, as amended.
Member Osborne asked for a correction to the wording on page 9.
Vice-Chair Peloza noted that on the last page of the minutes "SE
312th Street" should be "SE 320th Street."
Motion Carried Unanimously. 3-0.
B. Right-of-Way Use Permit No. 12-05 (Mund)
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Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-05 for
the Auburn International Farmers' Market.
Chairman Wagner asked if there were any issues with the residents
that live in the apartments above Oddfellas Restaurant, at the corner
of W Main Street and A Street SW. Engineering Aide Mund reported
that there were no complaints made in the previous year and no
problems identified this year. Mayor Lewis verified that Mund's
statement was correct.
Mayor Lewis stated that Sound Transit is moving forward with a
project to resurface the circular bus route during the market
season. There was a request submitted by Sound Transit to restrict
parking on A Street SW, which the City denied. Mayor Lewis stated
that he is not in favor of the resurfacing project.
The Committee and staff discussed whether or not City staff feels the
resurfacing is necessary. Assistant Director/City Engineer Selle stated
that there is a meeting scheduled with Sound Transit to discuss the
project, on site.
Member Osborne asked if the Transit Road SW will be closed during
the Farmers Market. Vice-Chair Peloza answered that it will be
closed.
Member Osborne asked if there will be a no parking area to
accommodate the Emerald Downs shuttle buses. Mayor Lewis
answered that the City does not create the no parking areas and he
believes Emerald Downs gets permission from the King County
Housing Authority to park the shuttle buses in front of their facility.
Motion Carried Unanimously. 3-0.
C. Right-of-Way Use Permit No. 12-15 (Mund)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-15 for
the Parks, Arts and Recreation Department's ArtRageous Event.
There were no questions from the Committee.
Motion Carried Unanimously. 3-0.
D. Public Works Project No. CP1118 (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council approve
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Consultant Agreement No. AG-C-421 with CH2M Hill for Project No.
CP1118 Auburn Way South Pedestrian Improvements — Dogwood
Street SE to Fir Street SE.
Project Engineer Dunsdon explained that because of the federal
funding, there must be some money reserved in both the design and
construction phases for Washington State Department of
Transportation (WSDOT) costs, in response to a question asked by
Chairman Wagner. Assistant Director/City Engineer Selle added that
the funds cover the WSDOT administrative fees.
Project Engineer Dunsdon stated that the funds allocated for property
acquisition will cover the cost to prepare the documents for property
easements and not the purchase of property, in response to a
question asked by Chairman Wagner.
Chairman Wagner asked about the funds for enforcement, included on
the budget status sheet. Project Engineer Dunsdon answered that part
of the federal grant includes additional enforcement specifically for the
midblock crossing.
Traffic Engineer Para addressed questions asked by Chairman
Wagner regarding the participation of the Muckleshoot Indian Tribe.
Traffic Engineer Para stated that there is a plan view schematic of the
project but no 3D renderings, in response to a question asked by Vice-
Chair Peloza. The Committee requested staff provide the schematic of
what the project may look like.
Project Engineer Dunsdon answered questions asked by Member
Osborne regarding the purpose of the various review submittals at
95%, 99% and final and how this affects the cost of the project.
Chairman Wagner asked what the review of the submittals during the
construction phase by the consultant includes. Project Engineer
Dunsdon stated that the City does not have expertise in-house to
review submittals that are related to mechanical or electrical
improvements so when there are submittals for these types of specific
products, the City calls on the consultant to complete the reviews and
provide recommendations to the City. Project Engineer Dunsdon
explained why the cost of submittal review during construction is
estimated during at this early stage of the project.
Motion Carried Unanimously. 3-0.
E. Public Works Project No. CP1119 (Dunsdon)
Councilmember Peloza moved and Councilmember
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Osborne seconded to recommend that the City Council approve
Consultant Agreement No. AG-C-422 with CH2M Hill for Project No.
CP1119 Auburn Way South Corridor Improvements — Fir Street SE to
Hemlock Street SE.
Chairman Wagner asked if the value engineering study was part of the
grant requirements. Project Engineer Dunsdon answered that the
study is a Transportation Improvement Board grant requirement.
Traffic Engineer Para and Project Engineer Dunsdon answered
questions asked by Vice-Chair Peloza regarding the Muckleshoot
Indian Tribe easement donation.
The Committee, Mayor Lewis and staff discussed the acquisition
process and the acquisition of the property that is potentially needed
and is owned by the Federal Aviation Administration (FAA). Traffic
Engineer Para explained that the project had been presented to the
FAA staff at the facility before the grant application was submitted and
at that time there were no security concerns voiced by the FAA
regarding the proposed project, in response to a comment made by
Member Osborne.
Motion Carried Unanimously. 3-0.
F. Public Works Project No. CP0817 (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council approve Change
Order No. 2 to Contract No. 10-15 in the Amount of $10,737.18 for Work of
Project No. CP0817 2009 Sewer and Storm Station Replacement — Phase B—
Ellingson Sewer Station.
Project Engineer Dunsdon reported that Phase C of the project is almost
complete, in response to a question asked by Chairman Wagner.
Motion Carried Unanimously. 3-0.
G. Public Works Project No. CP0916 (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council approve
Change Order No. 3 to Contract No. 11-11 in the Amount of
$153,452.15 for work on Project No. CP0917 West Valley Highway
Improvements.
Project Engineer Dunsdon responded to questions asked by
Chairman Wagner regarding the Storm Funds that were budgeted to
the project. Project Engineer Dunsdon stated that there were
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significant drainage related maintenance problems on West Valley
Highway and there were a lot of improvements made to the road that
will improve storm drainage in the future.
Vice-Chair Peloza asked if there are other pervious sidewalks in the
City. Project Engineer Dunsdon answered that there are a couple of
other sidewalk locations using both pervious concrete and asphalt.
Chairman Wagner asked questions regarding the definition of "full
depth asphalt pavement" as pertaining to the project. Project Engineer
Dunsdon stated that a geo-technical test was done on the road and
there is currently only 2-4 inches of asphalt. The proposed
improvements will provide 7-8 inches of asphalt over a 6 inch gravel
base. Assistant Director/City Engineer Selle stated that the entire
existing pavement section is being removed and replaced with a
stouter pavement section.
Motion Carried Unanimously. 3-0.
III. ORDINANCES
A. Ordinance No. 6401 (Coleman/Dowdy)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Sections 13.06.360, 13.20.440 and 13.48.100 of the
Auburn City Code Relating to Utility Rates
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council introduce and
adopt Ordinance No. 6401.
Chairman Wagner pointed out that even with the rate increases; the
City is still very competitive with neighboring jurisdictions.
Finance Director Coleman responded to questions asked by Vice-
Chair Peloza regarding the temporary levee removal. Mayor Lewis
confirmed that the City is still trying to negotiate with the Federal
Government for financial assistance in regards to the levee removal,
following a question asked by Chairman Wagner. The Committee and
staff discussed the cost of levee removal and the current estimates.
Finance Director Coleman discussed the inter jurisdictional
comparison of the City's storm utility rate as requested by Vice-Chair
Peloza. Coleman explained the affect of what type of activities each
city is running through their stormwater fund has on that city's rate.
The Committee and Mayor Lewis discussed the ongoing investment
that is required to maintain the City's utilities.
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Vice-Chair Peloza asked if the King County waste fee and the City fee
are combined on the billing for sanitary sewer service. Finance
Director Coleman stated that all of the fees are separated on the bill.
Finance Director Coleman and Assistant Director/City Engineer Selle
answered questions asked by Vice-Chair Peloza regarding non-single
family rates and facility maintenance.
Motion Carried Unanimously. 3-0.
IV. RESOLUTIONS
A. Resolution No. 4812 (Wickstrom)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Interlocal
Agreement with the City of Sumner to Design and Construct the East
Valley Highway Resurfacing Project
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that City Council adopt Resolution
No. 4812.
Assistant Director/City Engineer Selle explained that the project is a
preservation project and not a rebuild of the pavement, in response to
a question asked by Chairman Wagner. Selle stated that the City of
Auburn is partnering with the City of Sumner to repair and extend the
life of the pavement including patching and an overlay.
Chairman Wagner asked if the City of Auburn has had any input as to
what engineering standards are being used for the project. Street
Systems Engineer Wickstrom stated that staff has been working with
the City of Sumner staff through the entire design phase of the project
and there was also a geotechnical engineer brought in to design the
overlay section. The City of Auburn staff has reviewed all of Sumner's
plans for the project.
Motion Carried Unanimously. 3-0.
B. Resolution No. 4816
A Resolution of the City Council of the City of Auburn, Washington,
Selecting a Nominee to Serve as a Member of the Board of
Commissioners for Pierce Transit
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4816.
Chairman Wagner stated that he felt the recommended candidate was
qualified to be a member of the Board of Commissioners for Pierce
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Transit. Mayor Lewis stated that the candidate was also
recommended by Pierce County Cities and Towns.
Motion Carried Unanimously. 3-0.
V. DISCUSSION ITEMS
A. Capital Project Status Report (Gaub)
Item 8— C207A — A Street NW Corridor Phase 1: Assistant City
Engineer Gaub stated that the October 2012 date on the Capital
Project Status Report indicated the end of the contract and not
necessarily when the roadway will be complete enough to open to
through traffic. Gaub said that the road will likely be open to traffic in
July 2012 but is weather dependent.
Item 9— CP1116 — Downtown Pedestrian Liqhting
Replacement: Chairman Wagner asked if the contractor is still waiting
on materials to arrive for the project. Assistant City Engineer Gaub
said some of the base plates for the light poles have not arrived yet.
Vice-Chair Peloza asked if the flower pots in the Downtown area are
being replaced. Assistant City Engineer Gaub answer that she
believes the Parks Department and Planning Department have been
working on relocating some of the smaller flower pots and are bringing
in the new style, larger flower pots where appropriate. Public Works
staff was not sure of the exact location for the new pots.
Item 5— CP1005 — South Division Street Promenade Project: Vice-
Chair Peloza asked that it be documented on the Capital Project
Status Report, when a finish date changes and a notation made
indicating the previous date and the updated date. Because the report
is created using Microsoft Excel, Assistant City Engineer Gaub stated
that she will try to accommodate the request by including the date
information in the project status.
Item 19 — CP1206 — 2012 Pavement Patching, Chip Seal and Overlay
Project: Chairman Wagner asked if the project has always been
separate from the other SOS project. Assistant City Engineer Gaub
stated that it was decided to include the overlay portion of the SOS
project with the arterial pavement patching and chip seal because
there is such a small area of SOS overlay and the bids would be more
competitive if combined with the arterial work. Assistant Director/City
Engineer Selle pointed out that the funding sources for the different
scopes of the project are separate but will be under one contract. The
budget for the SOS work is still shown on the SOS project page as a
separate line item.
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Item 28 — CP1024 — AWS and M Street SE Intersection
Improvements: Assistant City Engineer Gaub said that staff is
working on cost estimates for the improvements that were previously
discussed with the Committee, specifically Option 2, and are looking at
including the project in a grant application, in response to a question
asked by Chairman Wagner.
Chairman Wagner asked if the dedicated northbound right turn lane
from Auburn Way on to M Street will be included in the Option 2 scope
of work. Assistant City Engineer Gaub stated that it is part of the
project.
Chairman Wagner asked if there has been any recent negative
feedback regarding the C-curb installed on 17th Street SE. Traffic
Engineer Para answered that he has gotten primarily positive
feedback.
Item 27 — CP0765 — Lakeland Hills Reservoir Improvement� Assistant
City Engineer Gaub explained that the Lakeland Hills Booster Station
still needs to be completed, which is at the same site as the
reservoir. The design work of the reservoir can be completed after the
SCADA improvements and the new booster station are complete and
so this project's schedule was pushed out a year.
Item 34 — CP1121 — 2011 Local Street Pavement Preservation Phase
2: Vice-Chair Peloza asked when work will begin on H
Street. Assistant City Engineer Gaub answered in approximately 3-4
weeks.
Item D— CP1016 — Fenster Levee Project: Vice-Chair Peloza reported
that the funding for Fenster Levee may be affected and there are
meetings in progress to determine what will happen. Assistant
Director/City Engineer Selle stated that Director powdy was currently
at one of those meetings.
Item E— MS0802 — Airport Roof Elastomeric Coatina: Vice-Chair
Peloza reported that the bid letting for the project is May 14, 2012 and
the contract should be awarded by July 25, 2012 with a completion
date of August 22, 2012.
B. Activities Matrix (Dowdy)
Item E— Harvey Road Sidewalk Repair: Vice-Chair Peloza voiced his
concern regarding the condition of the sidewalks on Harvey Road at
the 1100 block. Assistant Director/City Engineer Selle stated that staff
is proposing to include that location as well as the other locations
along Harvey Road in the Sidewalk Repair and Replacement
program. The damaged portion of the sidewalks will be torn out and
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replaced with brand new sidewalk.
Assistant City Engineer Gaub stated that the Sidewalk Repair and
Replacement Project is currently in design and will likely bid in June
2012 and will then be in construction in the July or August time
frame.
Chairman Wagner asked if caution signage for wheelchairs could be
installed. Assistant Director/City Engineer Selle stated that signs have
been put up at locations in the past. Chairman Wagner asked staff to
consult with Mayor Lewis to see if that could be an option.
VI. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:32 p.m.
Approved this 21 st day of May, 2012.
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