HomeMy WebLinkAbout06-18-2012 Council Meeting Agenda
City Council Meeting
June 18, 2012 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Senator Pam Roach
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
1. Public Hearing on the Amendment to the 2012-2017 Six Year
Transportation Improvement Program (Backus/Snyder)
State law requires the City of Auburn to annually prepare and adopt a
Transportation Improvement Program (TIP) for each ensuing six calendar
years. State law also provides that the TIP may be amended at any time, but
only after conducting a public hearing . The City proposes to add a new
project to the TIP to improve safety at several intersections throughout the
city. This project is being added because of a grant awarded from the
Washington State Department of Transportation (WSDOT)
2. Public Hearing on Physical Address Changes in the City of Auburn
(Backus/Snyder)
City Council to conduct a Public Hearing for physical address changes
specified in Resolution No. 4823.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. June 11, 2012 Minutes* (Peloza)
Page 1 of 151
B.Planning & Community Development
1. June 11, 2012 Minutes* (Backus)
C.Public Works
1. June 4, 2012 Minutes* (Wagner)
D.Finance
1. June 4, 2012 Minutes* (Partridge)
E.Les Gove Community Campus
1. May 22, 2012 Minutes* (Wagner)
F.Council Operations Committee
1. June 4, 2012 Minutes* (Backus)
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the June 4, 2012 regular meeting*
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 414181 through 414554 in the amount of $6,012,443.56
and dated June 18, 2012
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532964 through 533007 in the amount of $855,151.71
electronic deposit transmissions in the amount of $1,233,389.79 for a grand total of
$2,088,541.50 for the period covering 05/31/12 to 06/13/12.
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.ORDINANCES
A. Ordinance No. 6410* (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by
Ordinance No. 6351, Ordinance No. 6352, Ordinance No. 6362, Ordinance No.
6370, Ordinance No. 6378, Ordinance No. 6379, and Ordinance No. 6400,
authorizing amendment to the City of Auburn 2011-2012 Budget as set forth in
Schedule "A" and Schedule "B"
(ACTION REQUESTED: City Council adopt Ordinance 6410.)
VIII.RESOLUTIONS
Page 2 of 151
A. Resolution No. 4794* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an Interlocal Agreement with King County for the
purpose of providing road services
(ACTION REQUESTED: City Council adopt Resolution 4794.)
B. Resolution No. 4797* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an amendment to the Public Way Agreement No.
08-03 between the City of Auburn and MCI Communications Services, Inc.
(ACTION REQUESTED: City Council adopt Resolution 4797.)
C. Resolution No. 4819* (Backus/Snyder)
A Resolution of the City Council of the City of Auburn, Washington, amending the
2012-2017 Six-Year Transportation Improvement Program of the City of Auburn
pursuant to R.C.W. Chapter 35.77
(ACTION REQUESTED: City Council adopt Resolution 4819.)
D. Resolution No. 4823* (Backus/Snyder)
A Resolution of the City Council of the City of Auburn, Washington, to provide an
address change for 40 residences, 3 commercial buildings, 9 industrial buildings,
10 duplexes, and 8 fourplexes
(ACTION REQUESTED: City Council adopt Resolution 4823.)
E. Resolution No. 4825* (Partridge/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, declaring
certain items of property as surplus and authorizing their disposal
(ACTION REQUESTED: City Council adopt Resolution 4825.)
F. Resolution No. 4827* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to amend the memorandum of agreement with Pierce County
for the purpose of providing road services
(ACTION REQUESTED: City Council adopt Resolution 4827.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
Page 3 of 151
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 4 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Hearing on the Amendment to the 2012-2017 Six
Year Transportation Improvement Program
Date:
June 12, 2012
Department:
Public Works
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to conduct a public hearing to receive public comments and suggestions
with regard to Resolution No. 4819 amending the 2012-2017 Transportation
Improvement Program (TIP)
Background Summary:
The City of Auburn was recently awarded a grant from the Washington State Department
of Transportation for $400,000 with no match required to improve safety at various
intersections throughout the City. The program distributes funds from SAFETEA-LU's
Federal Highway Safety Improvement Program (HSIP).
As part of the award, Auburn is required to add the project to the 2012-2017
Transportation Improvement Program (TIP) and the Washington State Transportation
Improvement Program (STIP) in order to be eligible to obligate the awarded federal
funds. Pursuant to RCW 35.77.010 the City of Auburn is required to annually prepare
and adopt a comprehensive Transportation Improvement Program (TIP) for each
ensuing six calendar years.
The TIP is the detailed programming document for transportation improvements over a
six year period. The City Council is required to conduct a public hearing to review the
work accomplished under the six-year Transportation Improvement Program, and to
adopt a revised and extended plan. The date of the public hearing was set by Resolution
No. 4818 on May 29, 2012.
Attachments can be reviewed under the resolution section, Resolution No. 4819.
Reviewed by Council Committees:
Planning And Community Development, Public Works Other: Legal
Councilmember:Backus Staff:Snyder
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Meeting Date:June 18, 2012 Item Number:PH.1
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Hearing on Physical Address Changes in the City of
Auburn
Date:
June 12, 2012
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to conduct public hearing for the physical address changes specified in
Resolution No. 4823.
Background Summary:
Pursuant to Section 15.52.055 (Changing a building number - Procedures) of the Auburn
City Code, a public hearing before the Auburn City Council is required for changes in
addresses for physical properties within the City of Auburn. A public hearing has been
scheduled for June 18, 2012 concurrent with the City Council's consideration of
Resolution No. 4823. Pursuant to Section 15.52.055, staff mailed written notice of the
public hearing to all potentially affected property owners, utility providers, the U.S. Postal
Service, and any other appropriate outside service agencies as determined by the
Building Official on June 6, 2012. The City Clerk published legal notice of the public
hearing in the June 7, 2012 edition of the Seattle Times.
Reviewed by Council Committees:
Finance, Planning And Community Development Other: Legal
Councilmember:Backus Staff:Snyder
Meeting Date:June 18, 2012 Item Number:PH.2
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AGENDA BILL APPROVAL FORM
Agenda Subject:
June 11, 2012 Minutes
Date:
June 13, 2012
Department:
Police
Attachments:
Draft Minutes of the June 11, 2012
Meeting
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:June 18, 2012 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 8 of 151
Municipal Services Committee
June 11, 2012 - 3:30 PM
Briefing Room, Auburn Police
Department, Justice Center
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in the Briefing Room at the
Auburn Police Department, Justice Center, 340 E. Main, Suite 201, Auburn, WA.
A. Roll Call
Members present: Chair Peloza, Vice Chair Osborne, Member Wales.
Staff present: Councilmember John Partridge, Chief of Police Bob Lee, Assistant
Chief of Police Bob Karnofski, Information Services Director Lorrie Rempher,
Public Works Director Dennis Dowdy, Police Commander Steve Stocker, Police
Sergeant James Nordenger, Crime Analyst Joe Ryan, Project Engineer Leah
Dunsdon and Acting Police Secretary/Scribe Terry Mendoza. Others present:
Citizens Scot Pondelick, Michael Matthews, Theron M., Austin Mills and Auburn
Reporter representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. May 29, 2012 Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member Wales
seconded the motion.
MOTION PASSED: 3-0
B. Public Works Project No. CP1210 (Burke/Dunsdon)
Project No. CP1210 is the Auburn Valley Humane Society Site Work
Improvements Project. The purpose of this project is to modify the existing
parking lot and construct utility and site access improvements for the City's tenant
of 4910 A St SE, Auburn Valley Humane Society (AVHS), per the lease
agreement. Construction is anticipated to occur between September and
November of 2012.
Vice Chair Osborne moved to forward Public Works Project No. CP1210 to full
Council for consideration. Member Wales seconded.
Page 1 of 2
MS.1 Page 9 of 151
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
A. Police Technology (Stocker)
An overview of the Auburn Police Department's current technology was presented
by Chief Lee, Director Rempher, Commander Stocker, Sergeant Nordenger and
Crime Analyst Ryan. The technology reviewed included software, hardware (in
the station, patrol vehicles and sub-stations) and programs currently being tested
on a trial basis.
B. Matrix
The following change was made to the Matrix:
Item 32P: Review date was moved forward to June 25, 2012.
IV. ADJOURNMENT
The meeting adjourned at 4:35 p.m. The next meeting of the Municipal Services
Committee is Monday, June 25, 2012 at 3:30 p.m. in Conference Room 3, City Hall, 25
W. Main St, Auburn, WA.
Signed this ____________ day of June, 2012.
_________________________ _________________________
Bill Peloza, Chair Terry Mendoza
Acting Police Secretary/Scribe
Page 2 of 2
MS.1 Page 10 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 11, 2012 Minutes
Date:
June 12, 2012
Department:
Planning and Development
Attachments:
PCDC Draft Minutes 6.11.12
Budget Impact:
$0
Administrative Recommendation:
See attached minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:June 18, 2012 Item Number:PCD.1
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Planning and Community
Development
June 11, 2012 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:03 p.m. in Annex Conference
Room 2 located on the second floor of the One Main Professional Plaza, One East
Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Partridge, and Member John Holman were
present. Also present were Mayor Pete Lewis, Planning and Development
Director Kevin Snyder, Parks, Arts and Recreation Director Daryl Faber, Financial
Planning Manager Martin Chaw, Economic Development Manager Doug Lein,
Principal Planner Jeff Dixon, Engineering Aide Amber Mund, and Planning
Secretary Tina Kriss.
Note: Councilmember Holman arrived at 5:20 p.m.
Members of the public present were: Scot Pondelick.
B. Announcements
1. Presentation (Faber)
Parks, Arts, and Recreation Director Daryl Faber provided an update to the
2012 plans and activities of the Parks and Recreation Board. The new 9,850
square foot Gymnasium has opened at Les Gove Park. The gym is able to
provide many additional programs, leagues, classes, birthday party packages
and rentals. Participation has increased in adult sports and athletics and the
City's specialized recreation program is is among the largest in the State.
The teen and senior center programs continue to grow.
Special event revenue increased from $69,112 in 2010 to $77,862 in 2011.
Clean Sweep, Petpalooza and KidsDay continue to expand. Auburn was
selected as one of the five best places to play by national publication, USA
Weekend Magazine. For the third year in a row, KaBoom named a Auburn
Playful City USA and provided the City with a $20,000 grant for new
playground equipment at Game Farm Park. The City's parks continue to be
improved and renovated.
The board continues to review and authorize recommended changes to the
Parks and Recreation Policies Manual and assist in development of site
Page 1 of 4
PCD.1 Page 12 of 151
planning for new park facilities.
C. Agenda Modifications
There were two agenda modifications:
1. Item B. Resolution No. 4819 (Hankins) was added under III. ACTION, and;
2. Pages 52 to 78 of IV. DISCUSSION item A. Ordinance No. 6410 were
replaced with the transmittal of additional information from the Finance
Department provided with the packet.
II. CONSENT AGENDA
A. Minutes - May 29, 2012 (Snyder)
Vice-Chair Partridge moved and Chair Backus seconded to approve the May 29,
2012 minutes as presented.
Motion Carried Unanimously. 2-0
III. ACTION
A. Ordinance No. 6415 - Proposed Amendment to the Interlocal
Agreement between the City and Port of Seattle (Dixon)
Principal Planner Jeff Dixion briefed Committee on the proposed Amendment to
the previous 1998 Interlocal Agreement between the City and Port of Seattle.
Vice-Chair Partridge moved and Chair Backus seconded to approve to
recommend that the City Council adopt Ordinance No. 6415.
IV. DISCUSSION ITEMS
A. Ordinance No. 6410 (Coleman)
Financial Planning Manager Martin Chaw provided a brief review of Budget
Amendment No. 8., Ordinance No. 6410 amending the 2012 Adopted Budget (of
the 2011-2012 biennium).
Committee and Planning Manager Chaw discussed the various changes included
in the budget.
B. Resolution No. 4797 (Mund)
Engineering Aide Amber Mund provided information on Resolution No. 4797,
amending the current, Public Way Agreement 08-03 between the City of Auburn
and MCI Communications Services, Inc. (MCI). Committee asked if MCI was
supportive of the agreement, and Ms. Mund stated MCI has reviewed the
Page 2 of 4
PCD.1 Page 13 of 151
documents generated by the City and is in concurrence with all of the documents
and agreements.
C. Proposed Zoning Code Amendment to ACC Section 18.31.200 related
to Architectural and Site Design Review Standards and Regulations
(Dixon)
Principal Planner Jeff Dixon reviewed the amendments to Auburn City Code
Chapter Section 18.31.200. The purpose of the zoning code amendment is to
provide a consistent process and rules that apply for the administration of the
City's existing architectural and site design review standards.
Principal Planner Dixon emphasized these amendments will provide consistency
and ease of use for the public as well as in the administrative process for
evaluating the design and arrangement of buildings and site development to
ensure quality design of the built environment.
Ordinance No. 6408 will go before Public Works Committee at its next meeting for
discussion and then be brought back before Planning and Community
Development Committee for potential Committee action.
D. Director's Report (Snyder)
Director Snyder provided Committee an update on single family residence
(SFR) building permits. The number of issued permits to date are 138; the total
number of SFR building permits applied for is 205 to date (approximately 60 in
review). Last year the City issued a total of 217 new SFR permits.
Director Snyder and other Department staff met with the architectural team of "The
Outlet Collect" for the first project meeting for the redevelopment of the
Supermall. Member Holman stated he attended the grand opening of the Coastal
Farm and Ranch and met owner Buzz Wheeler who complimented Director
Snyder and planning staff for a smooth and expeditious develpment
process. Director Snyder thanked Mayor Lewis and Council for their support and
direction.
E. PCDC Status Matrix (Snyder)
Committee and staff reviewed updates in the matrix.
V. ADJOURNMENT
There being no further business to come before Committee, the meeting was adjourned
at 6:03 P.M.
DATED this __________ day of __________________, 2012.
_________________________________ _______________________________
Page 3 of 4
PCD.1 Page 14 of 151
Nancy Backus - Chair Tina Kriss - Planning Secretary
Page 4 of 4
PCD.1 Page 15 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 4, 2012 Minutes
Date:
June 13, 2012
Department:
Public Works
Attachments:
June 4, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:June 18, 2012 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 16 of 151
Public Works Committee
June 4, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Finance Director Shelley Coleman, Assistant City Attorney
Steven Gross, Traffic Engineer Pablo Para, Transportation
Planner/Grants Manager Chris Hankins, Water Utility Engineer
Cynthia Lamothe, Project Engineer Seth Wickstrom, Project Engineer
Robert Lee, citizen Scot Pondelick, and Public Works Secretary
Jennifer Rigsby.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were two agenda modifications, Resolution Item B, Resolution
No. 4826 and Discussion Item F, Ordinance No. 6410.
Director Dowdy asked that Discussion Item F be discussed by the
Committee prior to Discussion Item A.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the May 21, 2012 Public
Works Committee Meeting, as amended.
Vice-Chair Peloza asked that the Announcements section of the
minutes be amended to include the statement, “Vice-Chair Peloza
stated that the S. Division Promenade Project would be a perfect
Page 1 of 9
PW.1 Page 17 of 151
N.L.C. ‘show case’ project for the Congress of Cities, being held in
Boston at the end of November.”
Motion Carried Unanimously. 0-0.
B. Public Works Project No. CP1201 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council grant
permission to advertise for bids for Project No. CP1201 2012 Local
Street Pavement Reconstruction Project.
Street Systems Engineer Wickstrom was present. There were no
questions from the Committee.
Motion Carried Unanimously. 3-0.
C. Public Works Project No. CP1206 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council grant
permission to advertise for bids for Project No. CP1206 2012
Pavement Patching, Chipseal and Overlay Project.
Chairman Wagner asked that the streets on the vicinity map be made
more visible and asked Street Systems Engineer Wickstrom to
distribute the new maps to the Committee members.
There were no questions from the Committee.
Motion Carried Unanimously. 3-0.
D. Public Works Project No. CP0921 (Lee)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council award
Contract No. 10-02 to Rodarte Construction Inc., on their low bid of
$495,967.00 plus Washington State sales tax of $47,116.87, for a total
contract price of $543,083.87 for Project No. CP0921, Bi-Annual
Sanitary Sewer Repair and Replacement.
Project Engineer Lee was present. There were no questions from the
Committee.
Motion Carried Unanimously. 3-0.
III. RESOLUTIONS
A. Resolution No. 4822 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Page 2 of 9
PW.1 Page 18 of 151
Authorizing the Mayor or Designee to Execute a Wholesale Water
Agreement Between the City of Auburn and the City of Tacoma
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4822, as amended.
Vice-Chair Peloza suggested that the Committee review Resolution
No. 4822 page by page. Chairman Wagner agreed.
Director Dowdy answered questions asked by Chairman Wagner
regarding the interest rate for the System Development Charge,
referencing item 4 on page 3 of 9 of Exhibit A.
Mayor Lewis and Director Dowdy answered questions asked by Vice-
Chair Peloza regarding the wording of item 3, page 3 of 9 of Exhibit A.
Chairman Wagner asked if the contract is take or pay.” Director Dowdy
stated that the agreement is not “take or pay.” Finance Director
Coleman stated that City of Tacoma code does not allow “take of pay”
water purchases. Chairman Wagner asked that language be added to
clarify that the City of Auburn will take as much of the 1,000,000
gallons per day as needed, referencing item 6 on page 3 of 9 of
Exhibit A.
Assistant City Attorney Gross noted item 2 on page 2 of 9 of Exhibit A
states, “Invoices will include monthly ready to serve charge based on
meter sized and consumption charges based on water used.”
The Committee and staff discussed the wording of items 2 and 6.
Assistant Director/City Engineer Selle suggested item 6 be amended
to read, “Tacoma will supply wholesale water service to Auburn at
Auburn’s option….” Assistant City Attorney Gross was tasked with
making the noted amendment.
Mayor Lewis stated that the City of Auburn is receiving wholesale
water from Tacoma Water, in response a question asked by Vice-
Chair Peloza, referencing item 9 in page 4 of 9 of Exhibit A.
Item 13, page 5 of 9 of Exhibit A, Chairman Wagner asked for
clarification of the conservation requirements. Director Dowdy stated
the Tacoma Water Conservation Manager has reviewed the City of
Auburn’s conversation program and it was determined the
conservation programs for both utilities were substantially
equivalent. Utilities Engineer Repp noted that the clause is included to
make sure both Tacoma and Auburn are compliant with the
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PW.1 Page 19 of 151
Department of Health requirements.
Utilities Engineer Repp responded to questions asked by Chairman
Wagner regarding the wording in item 13, “….shall abide by Tacoma’s
Water Shortage Response Plan…”
Copies of the Tacoma Municipal Code 12.10.150 – Interruption of
Service were provided by Vice-Chair Peloza.
Water Utility Engineer Lamothe responded to a question asked by
Chairman Wagner regarding the amount of staff time it will take to
develop and maintain the operating protocols as stated in item 22,
page 6 of 8 of Exhibit A.
Water Utility Engineer Lamothe verified that the B Street Intertie will be
used initially, as the 132nd Street Intertie will not be completed until
December 2012, in response to a question asked by Member
Osborne.
Motion Carried Unanimously. 3-0.
B. Resolution No. 4826 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Providing for the Reduction of Speed Limits on Arterial Street Routes
within the City
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4826.
Director Dowdy explained that staff has worked on posting new load
limit signs and has reduced the speed limits in locations where there
are failing pavement sections for safety purposes. Director Dowdy
explained that staff believes that from a corridor perspective, it would
be more logical to reduce the speed limits through the corridors of
West Valley Highway, A Street SE/East Valley Highway and Lake
Tapps Parkway, making the speed limits consistent through the City
limits. Director Dowdy also noted that Police indicated that
enforcement of the speed limit would be easier and be more sensible
for drivers if the speed limits were consistent through the corridors.
Director Dowdy reiterated that staff is recommending the speed limit
reductions and down grading of the corridors to Council.
The Committee and staff reviewed the Proposed Speed Limit map.
The Committee and staff discussed lowering the speed limit of Lake
Tapps Parkway from 35 mph to 30 mph.
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PW.1 Page 20 of 151
The Committee and staff discussed lowering the speed limit on East
Valley Highway from 40 mph to 35 mph.
The Committee and staff discussed lowering the speed limit of a
portion West Valley Highway from 40 mph to 30 mph.
Chairman Wagner questioned whether or not the pavement on Lake
Tapps Parkway was in such a poor condition that it warrants a
reduction in the speed limit. Mayor Lewis explained that Lake Tapps
Parkway is used as a connector road from the area outside the City to
the Valley via Lakeland Hills Way and reducing the speed on Lake
Tapps Parkways to 30 mph would make it consistent with the speed
limit on Lakeland Hills Way, which is part of the corridor being
used. Director Dowdy stated that the reduction of the speed limit will
help to discourage “pass-thru” traffic on City streets that have poor
pavement conditions within the corridor being used.
Mayor Lewis stated that part of the problem trying to be addressed is
the North Lake Tapps Parkway being left incomplete by Pierce
County, and Lake Tapps residents having to travel on Lakeland Hills
Way. The Committee and Mayor Lewis discussed the amount of traffic
coming down Lake Tapps Parkway to Lakeland Hills Way and the
affect it will have on the pavement condition.
Director Dowdy spoke about the cost of winter maintenance on
Sumner Tapps Highway and the burden on the City trying to keep the
corridor open in winter conditions with no assistance from Pierce
County.
Chairman Wagner questioned the change in policy concerning Lake
Tapps Parkway speed reduction, pointing out that the other corridors
staff is recommending for speed reduction are freight routes and the
Lake Tapps Parkway corridor is not a freight route.
Mayor Lewis spoke about Pierce County not completing the Lake
Tapps corridor, which was built to go from Lake Tapps to
SR167. Because the corridor was not finished more traffic is using
Lakeland Hills Way, causing the road bed to deteriorate.
Chairman Wagner stated that he was uncomfortable using the attempt
to save the City’s arterial streets from wear and tear to influence
commuter traffic. Mayor Lewis pointed out that a reduction in
commuter traffic will help preserve the pavement on Lakeland Hills
Way that is being used by the majority of traffic on Lake Tapps
Parkway.
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PW.1 Page 21 of 151
The Committee, Director Dowdy, and Mayor Lewis discussed the
difference between the two objectives of reducing speed for safety and
pavement preservation reasons and reducing speed to discourage
commuter traffic.
Director Dowdy spoke about meetings with Pierce County and the
County’s reluctance to assist the City with improvements and
maintenance of the Lake Tapps Parkway corridor. Chairman Wagner
and Mayor Lewis discussed the probability of forming a Transportation
Benefit District.
Mayor Lewis pointed out that City staff is recommending the adoption
of Resolution No. 4826.
Member Osborne spoke against reducing the speed limit on the Lake
Tapps Parkway.
Mayor Lewis and Director Dowdy spoke in support of adoption of
Resolution No. 4826.
Chairman Wagner stated that he will support the resolution based on
the impact to the pavement on Lakeland Hills Way from traffic using
Lakeland Hills Way to connect to the Valley from Lake Tapps
Parkway.
The Committee and staff discussed if reduction of speed on Lake
Tapps Parkway will help to preserve the pavement on Lakeland Hills
Way on to A Street. Mayor Lewis stated that it is important for the City
to do what it can to discourage commuters from using Lakeland Hills
Way to pass through Auburn.
Vice-Chair Peloza stated that he is supporting staff
recommendations. Chairman Wagner stated that he is now convinced
that there is a pavement preservation issue on the Lake Tapps
Parkway/Lakeland Hills Way corridor. Member Osborne stated that he
would support the adoption of the resolution for preservation issues,
but still had concerns about using it to put pressure on people to use
alternate routes.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4818 (Hankins)
A Resolution of the City Council of the City of Auburn, Washington,
Setting a Hearing Date in Relation to Amending the 2012-2017
Transportation Improvement Program of the City of Auburn Pursuant
to R.C.W. Chapter 35.77
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PW.1 Page 22 of 151
Transportation Planner/Grants Manager Hankins was present. There
were no questions from the Committee.
B. Resolution No. 4819 (Hankins)
A Resolution of the City Council of the City of Auburn, Washington,
Amending the 2012-2017 Six-Year Transportaiton Improvement
Program of the City of Auburn Pursuant to R.C.W. Chapter 35.77
The Committee and staff discussed the effectiveness of the flashing
yellow arrows. Traffic Engineer Para reported that there is safety data
and studies that show accidents are reduced when using flashing
yellow arrows versus the protected/permissive left turn style.
C. Resolution No. 4820 (Bailey)
A Resolution of the City Council of the City of Auburn, Washington,
Declaring Certain Items of Property as Surplus and Authorizing their
Disposal
There were no questions from the Committee.
D. Capital Project Status Report (Gaub)
Item 9 – CP1116 – Downtown Pedestrian Lighting
Replacement: Chairman Wagner commented on the brightness of the
LED lights when looking directly at them. Director Dowdy stated that
there have been no complaints about the lights. Mayor Lewis said that
the feedback from downtown businesses has been positive.
Chairman Wagner suggested staff research the pros and cons of
using LED street lights prior to replacing street lights citywide with
LEDs.
Item 12 – C201A – M Street Underpass: Chairman Wagner asked
when 4th and 6th Streets SE will be open. Assistant City Engineer
Gaub answered that the streets are currently open in a temporary
configuration until M Street is lowered and at that time they will both be
closed again for a short period of time.
Item 34 – CP1121 – 2011 Local Street Pavement Preservation Phase
2: Vice-Chair Peloza commented positively on the progress of the
work on H Street SE.
E. Activities Matrix (Dowdy)
Item C – Field Trip to Coal Creek Springs: The Committee decided to
postpone the trip until July, when the weather may be better.
Item A – Street Lighting: Director Dowdy stated that the discussion
regarding street lighting will probably be on the next Public Works
Committee Meeting Agenda.
Page 7 of 9
PW.1 Page 23 of 151
Mayor Lewis spoke about supplying information regarding lighting to
neighborhoods that have been requesting street lighting to be
installed.
Item D – Harvey Road Sidewalk Repair: Vice-Chair Peloza asked if
the sidewalk along the 1100 block of Harvey Road could be made a
priority for repair. Director Dowdy stated once the contract has gone
out, that area will be a priority for the contractor.
F. Ordinance No. 6410 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Ordinance No. 6339 the 2011-2012 Biennial Budget
Ordinance as Amended by Ordinance No. 6351, Ordinance No. 6352,
Ordinance No. 6362, Ordinance No. 6370, Ordinance No. 6378,
Ordinance No. 6379 and Ordinance No. 6400, Authorizing
Amendment to the City of Auburn 2011-2012 Budget as Set Forth in
Schedule "A" and Schedule "B"
Chairman Wagner asked for clarification regarding “committed debt
payments.” Finance Director Coleman explained that the committed
debt payments include the Golf Course and Cemetery funds. Finance
Director Coleman stated that the Cumulative Reserve Fund can be
used for revenue stabilization funding or construction projects, in
response to questions asked by Chairman Wagner. Chairman Wagner
pointed out that the Cumulative Reserve Fund can be used for a
number of things and not just committed debt payment as stated in the
Finance Department Memo, in response to a question asked by Vice-
Chair Peloza.
Mayor Lewis stated that there is no expectation on the City’s part that
the City will see increase profits to make up for the temporary
suspension of the liquor excise tax or the offset any other losses, in
response to a question asked by Vice-Chair Peloza. The Committee
and staff discussed if the privatization of liquor sales will benefit the
City. Mayor Lewis stated that net, the City will receive less than it had
been in the past.
Chairman Wagner commented on the increase in funding for
improving striping/marking.
Mayor Lewis stated that the Legal Department is working on
recovering funds for damage done to a signal by a driver, in response
to a question asked by Vice-Chair Peloza.
Vice-Chair Peloza asked how much of the $100,000.00 General Fund
monies are for the replacement of stolen copper wire. Director Dowdy
answered the majority of it. The Committee and staff discussed the
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PW.1 Page 24 of 151
new law requiring the registration of all copper wire recycling.
Finance Director Coleman answered questions asked by Chairman
Wagner regarding the Local Revitalization Fund.
Chairman Wagner asked what the target ending fund balance is for
the Equipment Rental Fund. Finance Director Coleman stated that the
goal is to have enough money in the fund to cover the cost of
replacements every year and the City will be replacing a number of
large sewer vactors in the near future, which are very expensive.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:56 p.m.
Approved this 18th day of June, 2012.
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PW.1 Page 25 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 4, 2012 Minutes
Date:
June 8, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:
Meeting Date:June 18, 2012 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 26 of 151
Finance Committee
June 4, 2012 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the regular meeting to order at 5:30 p.m. in Conference
Room 1 located on the second floor of the City Hall Annex located at One East Main
Street in Auburn.
A. Roll Call
Chair Partridge, Vice Chair John Holman, and Member Largo Wales were
present. City officials and staff members present included: Mayor Peter B. Lewis,
Assistant City Attorney Steve Gross, Planning and Development Director Kevin
Snyder, Finance Director Shelley Coleman, Chief of Police Bob Lee, Emergency
Preparedness Manager Sarah Miller, Public Works Director Dennis Dowdy,
Principal Planner Jeff Dixon, Development Services Manager Jeff Tate, and City
Clerk Danielle Daskam.
Also present was Scot Pondelick.
B. Announcements
There was no announcement.
C. Agenda Modifications
Resolution No. 4826 was added to the agenda as a discussion item.
II. CONSENT AGENDA
A. Minutes of the May 21, 2012 regular meeting
Vice Chair Holman moved and Member Wales seconded to approve the May 21,
2012 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claim check numbers 413836 through 414180 in the amount of $3,313,877.16
and dated June 4, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 414083, 414078, 414107, and 414125.
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FN.1 Page 27 of 151
Member Wales moved and Vice Chair Holman seconded to recommend approval
of claims and payroll vouchers to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 532929 through 532963 in the amount of $271,169.48 and
electronic deposit transmissions in the amount of $1,210,578.52 for a grand total
of $1,481,748.00 for the period covering 05/17/12 to 05/30/12.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4820 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, declaring
certain items of property as surplus and authorizing their disposal
Finance Director Coleman advised that Resolution No. 4820 authorizes the
surplus of a police vehicle that was totaled in an accident. The vehicle will be
used as a parts vehicle, and once all viable parts are removed, it will be crushed
and sold for scrap metal.
Vice Chair Holman moved and Member Wales seconded to recommend approval
of Resolution No. 4820.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. Ordinance No. 6410 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by
Ordinance No. 6351, Ordinance No. 6352, Ordinance No. 6362, Ordinance No.
6370, Ordinance No. 6378, Ordinance No. 6379, and Ordinance No. 6400,
authorizing amendment to the City of Auburn 2011-2012 Budget as set forth in
Schedule "A" and Schedule "B"
Finance Director Coleman presented budget amendment number 8. The budget
adjustment amends the City's budget for actual 2012 beginning fund balances,
adjusts revenues due to revisions in State shared revenues as a result of recent
State legislative action, and adjusts revenues and expenses reflecting the recently
revised utility rates.
Finance Director Coleman expounded on the transfer of $2.5 million from the
General Fund to the Cumulative Reserve Fund to support committed
debt payments, revenue stabilization, and capital projects. By policy, an Page 2 of 6
FN.1 Page 28 of 151
8.5% fund balance is maintained in the General Fund. The transfer will leave a
9% fund balance in the General Fund.
Finance Director Coleman reviewed the impact of recent legislation on State
shared revenues. The State has suspended distribution of liquor excise taxes for
the second half of 2012 and the first half of next near. The State has also taken a
permanent diversion of approximately 40% of proceeds. The State has also
reduced distributions of Streamlined Sales Tax.
There was brief discussion regarding the adjustment to the traffic infraction
revenue to reflect lowered red light photo infractions. Red light photo enforcement
is expected to decline from $1.2 million to approximately $500,000 for 2012.
On June 18, 2012, Ordinance No. 6410 will be presented to the Finance
Committee for recommendation and Council for approval.
B. Ordinance No. 6411 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 10.36.540 of the Auburn City Code and creating new Sections 9.14.030,
9.26.010, 9.26.020, 9.46.010, 9.58.020 and 9.62.010 of the Auburn City code
relating to updating prosecution code sections
Assistant City Attorney Gross reviewed Ordinance No. 6411. The Ordinance
updates code sections to ensure consistency with case law and adds additional
sections to the code related to prosecution.
C. Resolution No. 4814 (Lee)
A Resolution of the City Council of the City of Auburn, Washington, formally
accepting a grant from the Washington State Military Department in the amount of
Sixty-two Thousand and Two Hundred Eighteen Dollars ($62,218.00) from the
United States Department of Homeland Security Emergency Management
Performance Grant Program, and authorizing the Mayor and City Clerk to execute
the necessary agreements to accept said funds
Emergency Preparedness Manager Sarah Miller reported that Resolution No.
4814 accepts a $62,218.00 grant from the Washington State Military Department
as the City's allotment of annual Emergency Management Performance grant
monies.
D. Resolution No. 4822 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor or designee to execute a Wholesale Water Agreement between the City of
Auburn and the City of Tacoma
Public Works Director Dowdy explained that Resolution No. 4822 authorizes the
negotiation and execution of a Wholesale Water Agreement between the City of
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FN.1 Page 29 of 151
Auburn and the City of Tacoma (d/b/a Tacoma Water). Entering into the
agreement with Tacoma allows the City to purchase water in keeping with the
City's supply strategy. The agreement will provide the City with a permanent
supply of 1.0 million gallons per day (mgd) of average supply and 1.8 mgd of peak
supply. There is an option for the City to decide whether to take an additional 1.0
mgd.
Director Dowdy advised that the City has two interconnections that can be used:
one at B Street NW under the BPA powerline and a second that is under contract
at this time that will be located on Lea Hill.
Mayor Lewis stated that the additional water supply is needed to ensure there is
adequate water supply to meet customer demand during peak period and while
work is being performed on the City's well system.
The ordinance will be presented to the full Council this evening for consideration.
E. Before & After School Programs (Faber)
Parks, Arts and Recreation Director Daryl Faber presented the City's brochure for
the Around the Bell before and after school program and additional information on
program activity and revenues and expenses.
The program serves approximately fifty different children. The program sites are
located at West Auburn High School and Lea Hill Elementary. Children from Dick
Scobee, Evergreen Heights, Hazelwood, Ilalko, Lea Hill, Terminal Park and
Washington Elementary are served by the program. The program is overseen by
part-time staff directly.
Last year's revenues were $101,856 with expenses at $94,983. Expenses include
salaries and wages of the direct staff, operating supplies, rental/lease fees, and
transportation. Director Faber stated that the school district provides the school
room for free, but there is a charge for janitorial services for each site.
The program has been in place for five to seven years.
There was brief discussion regarding facility use and the use of the golf course by
the school district students. Mayor Lewis suggested that Director Faber present
an alternative program for golf course facility use.
F. Resolution No. 4823 - Physical Address Change Recommendations
(Tate)
Committee to review proposed changes to physical addresses recommended by
the City of Auburn Addressing Committee and reviewed and approved by City
Directors and the Valley Regional Fire Authority (VRFA) Administrator.
Planning and Development Director Snyder reviewed Resolution No. 4823 which
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FN.1 Page 30 of 151
pertains to proposed changes for approximately 140 addresses. The changes
were identified as public safety concerns that could result in delayed or inaccurate
public safety responses. The proposed address changes were initially reviewed
and recommended by the City's multi-departmental Addressing Committee. Staff
have held three public meetings to speak with potential impacted parties and held
discussions at Planning and Community Development Committees where
members of the public were allowed to speak to the issue.
At their meeting on May 29, 2012, the Planning and Community Development
Committee voted to forward Resolution No. 4823 to the full Council for
consideration. A public hearing on the proposed address changes is scheduled
for the June 18th Council meeting. The resolution will be presented the same
evening for consideration.
Member Wales commented that she is not convinced of the merits of the proposed
address changes. She requested that the proposal be scheduled for a
Committee of the Whole meeting.
Mayor Lewis stated that the proposed changes have been recommended by
police, fire, and department directors and are the minimum changes to alleviate
public safety concerns.
In response to comments from Chair Partridge, Director Snyder stated that the
goal was to change only those addresses which presented the highest public
safety concern.
Chair Partridge requested that in the future, newer Councilmembers, who may not
have been exposed to all previous reviews of the information, be presented with
all information that has been presented in the past.
G. Resolution No. 4826
A Resolution of the City Council of the City of Auburn, Washington, providing for
the reduction of speed limits on arterial street routes within the city
Public Works Director Dowdy stated that since there are no known new funding
mechanisms on the horizon that would secure enough funding to bring the City's
arterials back up to a pavement condition index (PCI) of 70, Resolution No. 4826
reduces speed limits on those corridor streets where it is unsafe to travel any
faster and to discourage the use of the arterial streets to pass-through traffic and
allow longer life of arterials.
Director Dowdy directed the Committee's attention to a map of proposed speed
limits where four corridors are identified for reduced speed limits.
Upon review and discussion, the Committee members recommended changing
the speed limits along East Valley Highway/A Street SE as follows: from the south
city limits to Lakeland Hills Way will be 30 mph, and Lakeland Hills Way to 37th
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FN.1 Page 31 of 151
Street SE will be 35 mph.
H. Proposed Amendment of the Interlocal Agreement between the City
and Port of Seattle (Dixon)
Staff to discuss a proposed amendment to the previous 1998 Interlocal Agreement
between the City and the Port of Seattle.
Principal Planner Dixon presented a proposed amendment to a previous Interlocal
Agreement between the City and the Port of Seattle approved by Ordinance No.
5029 on January 20, 1998. The original agreement was related to construction of
the Port's wetland mitigation site located in northeast Auburn, provision of
infrastructure, and property transfer. The proposed amendment of the interlocal
agreement clarifies the related subject of control of floodplain storage capacity that
was not sufficiently addressed in the original agreement.
The proposed amendment clarifies that the Port has rights to 17% of the floodplain
storage capacity on the wetland mitigation site; the City has the right to the
remaining 83% of the floodplain storage.
V. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 7:13 p.m.
APPROVED this _____ day of _________________, 2012.
__________________________ _____________________________
John Partridge, Chair Danielle Daskam, City Clerk
Page 6 of 6
FN.1 Page 32 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
May 22, 2012 Minutes
Date:
June 13, 2012
Department:
Planning and Development
Attachments:
Draft Minutes - 5/22/12
Budget Impact:
$0
Administrative Recommendation:
For information only, see attached minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:
Meeting Date:June 18, 2012 Item Number:CC.1
AUBURN * MORE THAN YOU IMAGINEDCC.1 Page 33 of 151
Les Gove Community Campus
May 22, 2012 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
A. Call to Order (Snyder)
Chair Rich Wagner called the meeting to order at 5:01 p.m. in Annex Conference
Room 2 located on the second floor of the One Main Professional Plaza, 1 East
Main Street, Auburn, Washington.
B. Roll Call
Chair Rich Wagner, Vice-Chair Largo Wales and Member Wayne Osborne. Staff
members present were Mayor Pete Lewis, Parks, Arts and Recreation Director
Daryl Faber, Planning Director Kevin Snyder, Finance Director Shelley Coleman,
and Project/Construction Manager Steve Burke, Planning and Development
Secretary Tina Kriss.
Also in attendance was National Development Council consultant Chuck
Depew, and Ron Harpel, AIA, BLRB Architects.
C. Announcements
There were no announcements.
D. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. April 11, 2012 Minutes (Snyder)
Vice-Chair Wales moved and Councilmember Osborne seconded to approve the
February 23, 2012 minutes as written.
Motion carried unanimously. 3-0
III. DISCUSSION ITEMS
A. Briefing from Chuck Depew, National Development Council, on Draft
Financial Feasibility Analysis for Community Center (Depew/Snyder)
National Development Council (NDC) consultant Chuck Depew guided the
Committee through a review of funding sources and uses for the Auburn
Page 1 of 4
CC.1 Page 34 of 151
Community Center building. The current development budget detail costs total
approximately $10,335,447.00 or $496.90 per square foot with hard costs of
$400.00 per square foot. Mr. Depew pointed out this is a rather high number per
square foot. Chair Wagner noted that the City Hall Annex purchase agreement
was for $485.00 per square foot of rentable space and $385.00 per square foot for
area in excess of the rentable space which is comparable to the Community
Center cost. He discussed the revised development budget detail that included
financing costs of three percent (3%) along with interim interest for 18 months of
three and a half percent (3.5%), adding additional cost of $589,508.00 for a total
cost of $10,924,955.00.
Committee and Mr. Depew reviewed various funding opportunities available to
build a budget to fund the community center that included the HUD 108 long-term
loan program (20 year). Many cities and counties in Washington State are
realizing construction savings in public facilities through “privatization” of the
development process; from use of an Owner’s representative to manage the
process for them; to use of a Design/Build process; and use of a “63-20”
development finance approach. Committee and staff discussed creating a 501 (c)
(3) foundation if museum space was utilized within the community center as a
program. A Private Development Approach was reviewed along with New Market
Tax Credits. Mr. Depew discussed that using the Design/Build process and the
“63-20” development financing approach the project would not be subject to a
public works process, providing cost savings through development and
construction efficiencies.
Committee expressed their desire to reduce the cost per square foot without
compromising quality. Committee and Mr. Harpel discussed the use of the
drawings drafted for the City and the work needed to bring them up to the 2009
code standards; it would take approximately a month to update the drawings to
make them available for use. Committee concurred that if there really is a 20 to
30% savings for the project without loss to the quality of the building it would be
something to consider. Director Snyder stated the next steps would be to put out a
Request For Proposal (RFP) for a facilitator/developer. Committee will continue to
discuss these options.
B. Review of Draft Request for Proposals for Non-Profit Facilitator for
Auburn Community Center (Snyder)
Director Snyder explained the Request for Proposal (RFP) provided in the packet
is a draft built on the concept of a non-profit facilitator to assist in building the
facility. The facilitator/developer would get the development team in place as well
as provide operation as a single purpose non-profit corporation leasing to the
City. At the end of the lease period the facility would be turned over to the City
and would be owned outright by the City. Committee asked if transfer costs were
included and Director Snyder replied there are no transfer costs because this is
set up as a lease-back relationship. He further stated the City attorney’s office has
reviewed the method and they concur that the State of Washington allows this
approach for these types of construction opportunities.
Page 2 of 4
CC.1 Page 35 of 151
Chair Wagner asked Mr. Harpel how long it would take to bring the design
documents up to the 2009 building code standards; Mr. Harpel stated it would take
a month to update the documents at a cost of $68,000.00 (without printing cost to
go to bid).
Member Osborne moved and Vice-Chair Largo seconded to issue a Request for
Proposal (RFP) for a non-profit facilitator for Auburn Community Center, Chair
Wagner concurred.
Motion unanimously moved. 3-0
Director Snyder stated staff will issue the RFP, publish twice, setting up
publication later this week and then publish over the next two weeks. Staff will
receive the responses within three (3) weeks (after the last publication) and have
an evaluation period to rate the responses. Director Snyder suggested waiting for
the RFP evaluation to be complete before updating the design documents.
Committee concurred. Member Osborne suggested the financing portion continue,
and Director Snyder stated it would be best not to begin the new market tax
credits and the “63-20” program at this time but begin on other State and
foundational alternative financing options. Committee concurred.
The next Committee meeting will be held July 11, 2012 unless a special meeting is
called by Chair Wagner on behalf of the Committee.
C. Update on Veterans' Administration Participation in the Les Gove
Community Center Project (Lewis/Hursh)
Mayor Lewis stated the City has a cost breakdown and plan for the veterans and
human services center and may want to add to it the community center
project. Once a complete package is ready, Mayor Lewis would like to submit it to
the King County Veterans and Human Services Levy as a project and to the US
Department of Veterans Affairs.
Community Services Manager Michael Hursh was unable to attend this meeting.
D. Status of Community Center Project Grant Submission to the
Legislature's Billion Dollar Jobs Bill (Lewis)
Mayor Lewis reviewed the status of the grant submission for the Community
Center project. The next step since the City is on the list is to submit a full
application. Mayor Lewis expects a response within 90 days.
Page 3 of 4
CC.1 Page 36 of 151
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting was
adjourned at 6:37 p.m.
APPROVED this __________ day of ______________________, 2012.
_______________________________ ______________________________
Rich Wagner - Chair Bobbie Hodgkinson - Support Clerk
Page 4 of 4
CC.1 Page 37 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 4, 2012 Minutes
Date:
June 14, 2012
Department:
Administration
Attachments:
June 4, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:June 18, 2012 Item Number:COC.1
AUBURN * MORE THAN YOU IMAGINEDCOC.1 Page 38 of 151
Council Operations Committee
June 4, 2012 - 5:00 PM
City Hall Conference Room 2
MINUTES
I. CALL TO ORDER
A. Roll Call
Chair Nancy Backus called the meeting to order at 5:06 p.m. in Conference Room
2 on the second floor of the Auburn City Hall located at 25 West Main Street in
Auburn.
Members in attendance included Chair Nancy Backus, Vice Chair Rich Wagner
and Member Bill Peloza. Also in attendance were Councilmember Largo Wales,
Assistant City Attorney Steven Gross and Deputy City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. May 7, 2012 Regular Meeting Minutes
Vice Chair Wagner moved and Member Peloza seconded to approve the consent
agenda.
Motion carried unanimously. 3-0
III. DISCUSSION ITEMS
A. Resolution No. 4807
A Resolution of the City Council of the City of Auburn, Washington, revising the
City's policy on membership in professional organizations and in civic, service and
community organizations
Chair Backus stated she has received a request to not move Resolution
4807 forward until the full Council discusses it at the July Committee of the Whole
(COW) meeting. Vice Chair Wagner said the data provided shows most other
jurisdictions do not pay for councilmembers to attend service groups. He added
the amount claimed is minimal and it may be best to continue to pay for
councilmembers to encourage interaction with the citizens in these groups. Chair
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COC.1 Page 39 of 151
Backus suggested limiting the amount allowed or paying for dues and requiring
councilmembers pay their own lunches. Vice Chair Wagner suggested $300 for
dues and $100 a month for expenses. Member Peloza pointed out in section 4.2.1
the City encourages management staff to attend the civic organizations. He said
he does not believe the City should pay for staff and not councilmembers. Council
asked for information regarding surrounding jurisdictions paying for staff to attend
civic organizations be provided at the next meeting.
B. Frequency of COW Meetings
Chair Backus said she has enjoyed the discussions and synergy among the
Council with the recent Committee of the Whole (COW) meeting and the Council
Retreat. She suggested scheduling a COW meeting once a month on the second
or fourth Monday. She said it is a great benefit to have all members hear the
information at the same time. Member Wagner stated it would be difficult to have a
COW after another meeting. Member Peloza said there will be five (5) COW's in
2012. Member Peloza suggested having a COW every other month. Chair
Backus said this will be a discussion item at the July COW.
C. Auburn Junior City Council Structure
Chair Backus said Vice Chair Wagner drafted operating parameters for the Auburn
Junior City Council. Vice Chair Wagner said he also added some selection criteria.
The committee went through the draft operating parameters section by section.
Deputy Mayor Backus said this item will move forward to the July COW for
discussion by the entire council.
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 6:06 p.m.
Approved this 2nd day of July, 2012.
_______________________ _______________________________
Nancy Backus, Chair Shawn Campbell, Deputy City Clerk
Items submitted to the June 4, 2012 Council Operations Committee meeting:
Finance Department - Payment made to Services Clubs 2009-4/30/2012
Page 2 of 2
COC.1 Page 40 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the June 4, 2012 regular meeting
Date:
June 11, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:June 18, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 41 of 151
City Council Meeting
June 4, 2012 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John
Partridge, Largo Wales, Wayne Osborne and John Holman.
Department directors and staff members present: Assistant City Attorney Steve
Gross, Planning and Development Director Kevin Snyder, Chief of Police Bob Lee,
Finance Director Shelley Coleman, Parks, Arts and Recreation Director Daryl
Faber, Public Works Director Dennis Dowdy, Economic Development Manager
Doug Lein, and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Proclamation - Bicentennial of the War of 1812
Mayor Lewis declared June 18, 2012 as the "Bicentennial of the War of
1812" in the city of Auburn. Mayor Lewis presented the proclamation to Hilda
Meryhew, representing the Lakota Chapter of the Daughters of the American
Revolution.
2. Cub Scout Troop No. 317
Mayor Lewis acknowledged members of Cub Scout Troop No. 317 in
attendance this evening and visiting the television recording control room.
D. Agenda Modifications
Resolution No. 4823 was removed from the agenda, and Resolution No. 4826 was
added to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
There was no public hearing scheduled for this evening.
B. Audience Participation
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CA.A Page 42 of 151
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Elsa Lee, 5th Avenue North, Algona
Ms. Lee expressed health concerns with the sand pit at Les Gove Park. She
stated that neighborhood cats appear to be using the sand pit as a litter box. She
recommended that the City eliminate the sand pit from the park.
Catherine Cunningham, NE 91st Avenue, Redmond
Ms. Cunningham spoke in favor of the City contracting with King County for court
services.
Elam Anderson, 23rd Street SE, Auburn
Mr. Anderson expressed concern with the amount of crime that appears to be
occurring in his neighborhood. He spoke of several incidents that have occurred
on his property. He also reported that 911 advised him that officers could not
respond to his residence due to responding to other calls. Mayor Lewis
encouraged Mr. Anderson to provide him with the dates of his calls to the 911
system so that he could review the response.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met May 29, 2012. The
Committee discussed Ordinance No. 6411 amending sections of the Auburn City
Code and adding new sections of the Auburn City code relating to prosecution
code sections. The Committee also reviewed Resolution No. 4814 accepting a
grant in the amount of $62,218 from the Washington State Military Department for
emergency management programs. The Committee discussed Auburn Municipal
Court and the Committee's project matrix. The next regular meeting of the
Municipal Services Committee is scheduled for June 11, 2012 at 3:30 p.m.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development Committee met
May 29, 2012. The Committee discussed the announcement of the renovation
and rebranding of the Supermall. The Committee reviewed Resolution No.
4823 relating to address changes and Resolution No. 4818 setting the date for a
public hearing on a revision to the Transportation Improvement Program. The
Commission discussed Resolution No. 4819 relating to a grant from the
Washington Department of Transportation to improve safety at various
intersections, the current moratorium on cannabis collective gardens, a proposed
amendment to the interlocal agreement with the Port of Seattle relating to
Page 2 of 8
CA.A Page 43 of 151
floodplain storage, and the opening of Coastal Farm and Ranch. The next regular
meeting of the Planning and Community Development Committee is scheduled for
June 11, 2012 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee approved contract administration items relating to Public Works
Project No. CP1201, the 2012 Local Street Pavement Reconstruction Project,
Public Works Project No. CP1206, the 2012 Pavement Patching, Chip Seal and
Overlay Project, and Public Works Project No. CP0921, the Bi-Annual Sanitary
Sewer Repair and Replacement. The Committee also reviewed Resolution No.
4822 approving a Wholesale Water Agreement with Tacoma Public Utilities. The
Committee discussed Ordinance No. 6410 relating to budget amendment number
8, Resolution Nos. 4818 and 4819 relating to revisions to the Transportation
Improvement Program, Resolution No. 4820 relating to surplus of a
vehicle, Resolution No. 4826 relating to the lowering of speed of limits on a few of
the arterial street corridors, the capital project status report, and the Committee's
activities matrix. The next regular meeting of the Public Works Committee is
scheduled for June 18, 2012 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at 5:30 p.m. The
Committee reviewed claims vouchers in the amount of just over $3 million and
payroll vouchers in the amount of approximately $1.5 million. The Committee
reviewed Resolution No. 4820 surplussing a police vehicle. The Committee also
discussed Ordinance No. 6410 relating to budget amendment number
8, Resolution No. 4814, Resolution No. 4822, the Before and After School
Programs, Resolution No. 4823, an amendment to the Interlocal Agreement with
the Port of Seattle, and Resolution No. 4826 related to speed limits on arterials.
The next regular meeting of the Finance Committee is scheduled for June 18,
2012 at 5:30 p.m.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community Campus Committee met May
22, 2012. The Committee received a report from the consultant from the National
Development Council on funding and operation methods for the community center,
reviewed a Request for Proposals to engage and employ a non-profit facilitator,
received an update from Mayor Lewis on ongoing efforts to bring Veterans
Administration funding sources to the Les Gove Community Campus, and
discussed the status of the Community Center Project grant submissions. The
next regular meeting of the Les Gove Community Campus Committee is
scheduled for July 11, 2012 at 5:00 p.m.
F. Council Operations Committee
Chair Backus reported the Council Operations Committee met this evening at
5:00. The Committee discussed Resolution No. 4807 relating to membership in
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CA.A Page 44 of 151
civic organizations, which will be a discussion item at the next Committee of the
Whole meeting. The Committee also discussed the frequency of Committee of the
Whole meetings and the formation of an Auburn Junior City Council. The next
regular meeting of the Council Operations Committee is scheduled for July 2,
2012 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the Regular Meeting of May 21, 2012
B. Claims Vouchers (Partridge/Coleman)
Claim check numbers 413836 through 414180 in the amount of $3,313,877.16
and dated June 4, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532929 through 532963 in the amount of $271,169.48 and
electronic deposit transmissions in the amount of $1,210,578.52 for a grand total
of $1,481,748.00 for the period covering 05/17/12 to 05/30/12.
D. Public Works Project No. CP0921 (Wagner/Dowdy)
City Council to award contract No 10-02, to Rodarte Construction, Inc. on their low
bid of $495,967.00 plus Washington State Sales Tax of $47,116.87 for a total
contract price of $543,083.87 for Project No. CP0921, Bi-Annual Sanitary Sewer
Repair and Replacement
E. Public Works Project No. CP1201 (Wagner/Dowdy)
City Council to grant permission to advertise for bids for Project No. CP1201, 2012
Local Street Pavement Reconstruction Project
F. Public Works Project No. CP1206 (Wagner/Dowdy)
City Council to grant permission to advertise for bids for Project No. CP1206, 2012
Pavement Patching, Chipseal and Overlay Project
Deputy Mayor Backus moved and Councilmember Wagner seconded to approve
the Consent Agenda.
The Consent Agenda consists of claims and payroll vouchers and contract
administration items.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
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CA.A Page 45 of 151
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6411 (Peloza/Heid)
Ordinance of the City Council of the City of Auburn, Washington, amending
Section 10.36.540 of the Auburn City Code and creating new Sections 9.14.030,
9.26.010, 9.26.020, 9.46.010, 9.58.020 and 9.62.010 of the Auburn City code
relating to updating prosecution code sections
Councilmember Peloza moved and Councilmember Osborne
seconded to introduce and adopt Ordinance No. 6411.
Ordinance No. 6411 updates the city code sections for consistency with recent
court cases and adds new sections of the code related to prosecution efforts.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
A. Resolution No. 4814 (Peloza/Lee)
A Resolution of the City Council of the City of Auburn, Washington, formally
accepting a grant from the Washington State Military Department in the amount of
Sixty-two Thousand and Two Hundred Eighteen Dollars ($62,218.00) from the
United States Department of Homeland Security Emergency Management
Performance Grant Program, and authorizing the Mayor and City Clerk to execute
the necessary agreements to accept said funds
Councilmember Peloza moved and Councilmember Osborne seconded to
adopt Resolution No. 4814.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 4818 (Backus/Dowdy/Snyder)
A Resolution of the City Council of the City of Auburn, Washington, setting a
hearing date in relation to amending the 2012-2017 Transportation Improvement
Program of the City of Auburn pursuant to R.C.W. Chapter 35.77
Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt
Resolution No. 4818.
Resolution No. 4818 sets the date for a public hearing on the proposed revision to
the 2012-2017 Transportation Improvement Program.
MOTION CARRIED UNANIMOUSLY. 7-0
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CA.A Page 46 of 151
C. Resolution No. 4820 (Partridge/Coleman)
A Resolution of the City Council of the City of Auburn, Washington, declaring
certain items of property as surplus and authorizing their disposal
Councilmember Partridge moved and Councilmember Holman seconded to adopt
Resolution No. 4820.
Resolution No. 4820 surpluses a police vehicle that was totaled. The vehicle is
considered a total loss, but will be used as a parts vehicle and then sold for scrap
metal.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Resolution No. 4822 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor or designee to execute a wholesale water agreement between the City of
Auburn and the City of Tacoma
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4822.
Resolution No. 4822 authorizes a Wholesale Water Agreement between the City
and Tacoma Water to purchase permanent rights to a supply of water to meet
customer demand.
MOTION CARRIED UNANIMOUSLY. 7-0
E. Resolution No. 4823 (Backus/Snyder)
A Resolution of the City Council of the City of Auburn, Washington, to provide an
address change for 40 residences, 3 commercial buildings, 9 industrial buildings,
10 duplexes, and 8 fourplexes
Resolution No. 4823 was removed from the agenda.
F. Resolution No. 4826
A Resolution of the City Council of the City of Auburn, Washington, providing for
the reduction of speed limits on arterial street routes within the city
Public Works Director Dowdy reported that earlier this evening, the Finance
Committee recommended a change to the speed limit map to reflect a 30 mph
speed limit on East Valley Highway South from the south city limits to Lakeland
Hills Way and 35 mph between Lakeland Hills Way and 37th Street SE.
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4826 with the recommended revisions by the Finance Committee.
Page 6 of 8
CA.A Page 47 of 151
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
local organizations.
A. From the Council
Deputy Mayor Backus reported on her attendance at a performance of the
Traditional Korean Drum and Dance Team at the Senior Center, the Miss
Washington Outstanding Teen Program where Auburn's Miss Outstanding
Teen, Allison Arthur, was named first runner-up, the Memorial Day ceremonies,
and a Green River Community College focus group working to enhance the
benefits of the College to the surrounding community.
Councilmember Holman reported he was a guest lecturer in a criminal justice
class at Green River Community College. Councilmember Holman also attended
the Green River Community College Heritage Society's dedication of walkways at
the College, the Korean Drum and Dance performance at the Senior Center,
Memorial Day ceremonies, and a Kiwanis Club trivia fundraiser at Riverside High
School.
Councilmember Peloza reminded that the Auburn International Farmers Market
will open June 10. Councilmember Peloza reported on his attendance at the King
County Water Pollution Abatement Advisory Committee meeting.
Councilmember Osborne reported on his attendance at the Memorial Day
ceremonies.
Councilmember Partridge reported that he celebrated the 29th anniversary of his
marriage on May 26th. Councilmember Partridge also reported on his attendance
at the Regional Law, Safety and Justice Committee meeting.
B. From the Mayor
Mayor Lewis reported on his attendance at meetings with Auburn pastors, the
Regional Policy Committee, the Mayor's Diversity Roundtable, Memorial Day
ceremonies at Mountainview Cemetery and Veterans Memorial Park, Norm Rice's
Seattle Foundation, the Emergency Medical Task Force, the Multi-housing Task
Force, the Sister City Committee, Evergreen Eye Center ribbon cutting, the
Cascade Middle School Honor Society, and Valley Cities.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:46 p.m.
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CA.A Page 48 of 151
APPROVED this ____ day of June, 2012.
_________________________________ _____________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
Page 8 of 8
CA.A Page 49 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
June 13, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:Coleman
Meeting Date:June 18, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 50 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
June 13, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:Coleman
Meeting Date:June 18, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 51 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6410
Date:
June 12, 2012
Department:
Finance
Attachments:
Transmittal Memo
Ordinance 6410
Schedule A
Schedule B
Budget Impact:
$16,011,077
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6410
Background Summary:
Ordinance No. 6410 amends the 2012 Adopted Budget (of the 2011-2012 biennium) as
presented in the attached transmittal memorandum and supporting attachments.
Updates to first reading prepared and presented to Finance Committee on June 4 and
reflected in this amended package include:
Employment Manager (1.0FTE). This position is an integral part of City's Human
Resources Department and is generally responsible for all employee services, recruiting
and hiring, and HR programs. Human Resources has previously had the position, but
eliminated it as part of the budget reduction actions during 2009/2010. [$55,634, General
Fund].
AVHS site improvements. The project is anticipated to advertise in June 2012 and be
constructed in the fall of 2012. The site improvements for water/sewer service and
surface improvements for pedestrian path and driveway must be completed in late 2012
in order to meet the scheduled opening date of January 1, 2013 for the Auburn Valley
Humane Society. [$100,000, Facilities fund]
F 3.23
Reviewed by Council Committees:
Finance, Planning And Community Development, Public Works
Councilmember:Partridge Staff:Coleman
Meeting Date:June 18, 2012 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 52 of 151
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 53 of 151
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: May 30, 2012
Re: Ordinance #6410 – 2011-2012 Budget Amendment #8
Attached is proposed budget amendment #8 for your review. This amendment is the third budget
amendment for 2012 and the eighth budget amendment for the 2011-2012 biennium.
This budget adjustment amends the City’s budget for actual 2012 beginning fund balances, adjusts revenues
for revisions as a result of recent State legislative actions in regards to State shared revenues, and adjusts
revenues and expenses reflecting the recently revised utility rates. The following is a description of the
significant changes included in this budget amendment.
Actual 2012 beginning fund balances:
o Adjustments to beginning fund balances are made each year after the close of the
preceeding year to reflect actual beginning fund balances. The 2012 beginning fund
balances are updated to reflect actual ending 2011 fund balances.
State Shared Revenue Impacts:
o General Fund revenue is updated to reflect revised state shared revenue distributions
based on recent State legislative action1 as follows:
Temporary suspension of liquor excise taxes for July-December 2012 (-$186,000)
Increase in liquor profit distributions for public safety ($56,000)
One-time distribution of proceeds from sale of State liquor stores ($180,000)
Reduction to Streamlined Sales Tax distributions (-$68,000)
Utility rate study:
o Adjustments to revenues for the Water, Sewer and Stormwater utilities to reflect revised
rate revenue, consistent with the financial estimates as included in the Council adopted rate
study update.
Other changes:
o Cumulative Reserve Fund – funds are transferred from the General Fund in the
amount of $2.5 M to the Cumulative Reserve to support payments made to the
Cemetery and Golf course funds for operations and debt payment.
1 Estimated revenue impacts per AWC.
ORD.A Page 54 of 151
o City traffic infraction revenue is reduced to reflect lowered red light photo infractions.
Red light traffic infraction revenue is projected to decline from $1.2M to approximately
$500,000 for 2012. (-$708,700; General Fund)
o Due to recent changes in accounting for Motor Vehicle Fuel Taxes, this revenues is now to
be deposited directly into the Arterial Street and Recreation Trails fund instead of the City’s
General Fund. The $537,100 reduction in General Fund revenue is offset by a reduction in
operating transfers out.
o FAA grant funding and spending authority is recognized for an update to the Airport
comprehensive plan as authorized under Resolution #4815 ($225,000 Airport Fund).
Partially offset by FAA grant revenue of $202,500.
o January Storm – FEMA reimbursement
FEMA reimbursement funding in the amount of $91,550 for citywide costs
($105,170) related to the January storm. Funding recognized in the Police
Department/General Fund, Solid Waste, Cemetery, and Golf Course funds.
o Human Resources
Funding for salaries and benefits is requested for a new Employment Manager
FTE. The position is an integral function of the City’s Human Resources
organization and is generally responsible for all employee services, recruiting and
hiring, and HR programs. Human Resources has previously had the position, but
eliminated it as part of the budget reduction actions during 2009/2010. ($55,634;
General Fund)
o Facilities
The AVHS is scheduled to open Fall 2012. In order to meet this schedule, site work
improvements need to be completed and include increasing the size of the
water/sewer line, constructing pedestrian and driveway improvements, and parking
lot sealing/striping. Additional funding is needed to meet engineer’s estimated total
cost of $180,000. ($100,000; Facilities Fund)
o Parks
The City received 4-Culture and King Conservation District grants for
promoting local arts events and the International Farmer’s Market ($37,000;
General Fund)
Chainsaw carvings to turn downed trees from January storm damage to public art
work; Brannan, Game Farm, and Les Grove parks ($4,000; General Fund)
o Public Works / Streets
Additional funding provided for West Valley Highway asphalt reconstruction and
street chip seal projects, as authorized by Council ($185,000; Arterial Street
Preservation Fund)
Repair of traffic signal at 15th Street SW and West Valley Highway damaged by car
accident ($75,000; General Fund). Partially offset by $25,000 insurance recovery.
Increase annual roadway striping/marking budget to a level that will keep up with
deterioration ($100,000; General Fund)
Replacement of damaged guardrails, street lights, and stolen copper wiring
($100,000; General Fund)
ORD.A Page 55 of 151
Table 1 below summarizes the 2012 budget, as amended, under this proposed Ordinance:
Table 1: 2012 Budget as Amended
2012 Approved Budget $245,105,986
Budget Amendment #8 (Ord #6410)
16,011,077
Budget as Amended $261,117,063
Attachments:
1. Proposed Ordinance #6410 (budget adjustment #8)
2. Summary of proposed 2012 budget adjustments by fund and department (Schedule A)
3. Summary of approved changes to adopted 2012 budget by fund (Schedule B)
ORD.A Page 56 of 151
ORD.A Page 57 of 151
ORD.A Page 58 of 151
ORD.A Page 59 of 151
ORD.A Page 60 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
General Fund (#001)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
General Fund
2012 Adopted Budget 10,487,938 49,252,800 54,612,340 5,128,398
BA#6 (Adopted ordinance #6379)1,064,250 798,500 1,839,080 23,670
BA#7 (Adopted ordinance #6400)152,700 168,820 648,310 (326,790)
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 4,533,183 4,533,183
-
Human Resources
Employment Manager (new FTE)55,634 (55,634)
Planning
Reduce Professional Services to fund transfer out to
Fund 321 for Auburn Environmental Park (AEP)
project increased costs.- (6,000) 6,000
Non Departmental
Transfer Out to Parks Construction Fund 321 for AEP
project increased costs 6,000 (6,000)
Transfer Out to Cumulative Reserve Fund 2,500,000 (2,500,000)
State Shared Revenues
Liquor Revenue Reduction for Excise Taxes - 1 Year
Revenue Suspension Effective July 1, 2012 (186,000) (186,000)
Liquor Profit Increase in Liquor Revolving Account for
Public Safety Purposes 56,000 56,000
One Time Disbursement from the Auction of State
Liquor Stores 180,000 180,000
Streamlined Sales Tax Mitigation (68,000) (68,000)
Municipal Criminal Justice Account (4,000) (4,000)
Reduce Motor Vehicle Fuel Tax revenue - to be
recorded in Fund 102 and Fund 120 (revenues
accounted for directly into these funds)(537,100) (537,100)
Reduce Transfer Out of MVFT to Fund 102 (530,000) 530,000
Reduce Transfer Out of MVFT to Fund 120 (7,100) 7,100
Police
Emergency Management Grant - GR1201 3,700 3,700 -
Emergency Management Grant - Resolution 4814 62,218 62,218 -
Adjustment to Reflect FEMA & State Grants related to
January Storm event per Res 4811 510 580 (70)
Photo Enforcement Revenue Reduction Due to
Recalibration of Red-Flex Program in School Zones (708,700) (708,700)
Parks
4Culture Grant for local arts 12,000 12,000 -
King Conservation District Grant for Auburn Farmers
Market educational/marketing efforts 20,000 20,000 -
Page 1 of 18ORD.A Page 61 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Chainsaw carvings at Brannan, Game Farm, & Les
Grove parks 4,000 (4,000)
4Culture Grant for temporary art installation at City Hall
Plaza 5,000 5,000 -
Public Works
Repairs to damaged traffic signal - insurance recovery 25,000 25,000
Repairs to damaged traffic signal 75,000 (75,000)
Streets
Increase Roadway Striping budget 100,000 (100,000)
Replacement of damaged guardrails, street lights, and
stolen copper wiring 100,000 (100,000)
BA#8 Total 4,533,183 (1,139,372) 2,401,032 992,779
2012 Revised Budget 16,238,071 49,080,748 59,500,762 5,818,057
Total Resources / Expenditures 65,318,819 65,318,819
Page 2 of 18ORD.A Page 62 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Arterial Street Fund (#102)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 265,018 14,715,500 14,806,900 173,618
BA#6 (Adopted ordinance #6379)982,406 (1,480,300) (826,100) 328,206
BA#7 (Adopted ordinance #6400)274,950 2,941,420 3,207,770 8,600
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 261,324 261,324
Reduce Transfer In of Motor Vehicle Fuel Tax from
General Fund (530,000) (530,000)
Recognize Motor Vehicle Fuel Tax revenue 530,000 530,000
BA#8 Total 261,324 - - 261,324
2012 Revised Budget 1,783,698 16,176,620 17,188,570 771,748
Total Resources / Expenditures 17,960,318 17,960,318
Local Street Fund (#103)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 1,095,806 2,155,000 2,000,000 1,250,806
BA#6 (Adopted ordinance #6379)(277,271) - 110 (277,381)
BA#7 (Adopted ordinance #6400)1,021,000 - 1,021,000 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 145,545 145,545
BA#8 Total 145,545 - - 145,545
2012 Revised Budget 1,985,080 2,155,000 3,021,110 1,118,970
Total Resources / Expenditures 4,140,080 4,140,080
Page 3 of 18ORD.A Page 63 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Hotel Motel Fund (#104)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 15,726 79,400 85,000 10,126
BA#6 (Adopted ordinance #6379)(5,274) - - (5,274)
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 87,280 87,280
BA#8 Total 87,280 - - 87,280
2012 Revised Budget 97,732 79,400 85,000 92,132
Total Resources / Expenditures 177,132 177,132
Arterial Street Preservation Fund (#105)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 35,089 1,501,500 1,500,000 36,589
BA#6 (Adopted ordinance #6379)412,761 - - 412,761
BA#7 (Adopted ordinance #6400)66,500 - 66,500 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 790,019 790,019
Asphalt reconstruction for West Valley Hwy Imp.
project -cp0916 per change order #3 approved by
council on 5/7/12 160,000 (160,000)
Additional budget for the City's portion of a chip seal
project managed by City of Algona through interlocal
agreement on Res #4821 -5/21/2012 25,000 (25,000)
BA#8 Total 790,019 - 185,000 605,019
2012 Revised Budget 1,304,369 1,501,500 1,751,500 1,054,369
Total Resources / Expenditures 2,805,869 2,805,869
Page 4 of 18ORD.A Page 64 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Drug Forfeiture Fund (#117)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 513,237 298,700 298,230 513,707
BA#6 (Adopted ordinance #6379)168,633 - - 168,633
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 266,750 266,750
Interlocal Partnership for Alive and Free Program. City
of Auburn to be Lead City on Program - Cost to City is
$30,000.30,000 (30,000)
BA#8 Total 266,750 - 30,000 236,750
2012 Revised Budget 948,620 298,700 328,230 919,090
Total Resources / Expenditures 1,247,320 1,247,320
Housing and Community Development Grant Fund (#119)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 66,876 450,000 439,220 77,656
BA#6 (Adopted ordinance #6379)(54,507) - (1,470) (53,037)
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 31,028 31,028
BA#8 Total 31,028 - - 31,028
2012 Revised Budget 43,397 450,000 437,750 55,647
Total Resources / Expenditures 493,397 493,397
Page 5 of 18ORD.A Page 65 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Recreation Trails Fund (#120)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 15,377 7,200 - 22,577
BA#6 (Adopted ordinance #6379)- - - -
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance (56) (56)
Reduce Transfer In of Motor Vehicle Fuel Tax from
General Fund (7,100) (7,100)
Recognize Motor Vehicle Fuel Tax revenue 7,100 7,100
BA#8 Total (56) - - (56)
2012 Revised Budget 15,321 7,200 - 22,521
Total Resources / Expenditures 22,521 22,521
Business Improvement Area Fund (#121)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 43,496 54,100 54,000 43,596
BA#6 (Adopted ordinance #6379)(34,827) - - (34,827)
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 12,931 12,931
BA#8 Total 12,931 - - 12,931
2012 Revised Budget 21,600 54,100 54,000 21,700
Total Resources / Expenditures 75,700 75,700
Page 6 of 18ORD.A Page 66 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Cumulative Reserve Fund (#122)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 5,601,564 24,000 - 5,625,564
BA#6 (Adopted ordinance #6379)(369,882) - - (369,882)
BA#7 (Adopted ordinance #6400)26,520 - 226,520 (200,000)
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance (220,777) (220,777)
Transfer In to Cumulative Reserve Fund to Replenish
Withdrawals from 2008-2012 2,500,000 2,500,000
BA#8 Total (220,777) 2,500,000 - 2,279,223
2012 Revised Budget 5,037,425 2,524,000 226,520 7,334,905
Total Resources / Expenditures 7,561,425 7,561,425
Mitigation Fees Fund (#124)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 1,665,773 902,000 1,120,700 1,447,073
BA#6 (Adopted ordinance #6379)78,393 - 537,000 (458,607)
BA#7 (Adopted ordinance #6400)796,640 - 796,640 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 1,297,346 1,297,346
BA#8 Total 1,297,346 - - 1,297,346
2012 Revised Budget 3,838,152 902,000 2,454,340 2,285,812
Total Resources / Expenditures 4,740,152 4,740,152
Page 7 of 18ORD.A Page 67 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
1998 Library Bond Debt (#229)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 339,120 288,100 286,900 340,320
BA#6 (Adopted ordinance #6379)(292,062) - - (292,062)
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance (1,304) (1,304)
BA#8 Total (1,304) - - (1,304)
2012 Revised Budget 45,754 288,100 286,900 46,954
Total Resources / Expenditures 333,854 333,854
2010 Annex A&B Bond Debt Fund (#230)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget - 1,696,100 1,696,100 -
BA#6 (Adopted ordinance #6379)- - - -
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 158 158
BA#8 Total 158 - - 158
2012 Revised Budget 158 1,696,100 1,696,100 158
Total Resources / Expenditures 1,696,258 1,696,258
Page 8 of 18ORD.A Page 68 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
2010 C&D Local Revitalization Debt Fund (#231)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 62,700 595,600 595,400 62,900
BA#6 (Adopted ordinance #6379)13,901 - - 13,901
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance (76,601) (76,601)
BA#8 Total (76,601) - - (76,601)
2012 Revised Budget - 595,600 595,400 200
Total Resources / Expenditures 595,600 595,600
LID Guarantee Fund (#249)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 52,500 500 11,000 42,000
BA#6 (Adopted ordinance #6379)1,087 - - 1,087
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 801 801
BA#8 Total 801 - - 801
2012 Revised Budget 54,388 500 11,000 43,888
Total Resources / Expenditures 54,888 54,888
Page 9 of 18ORD.A Page 69 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
LID #250 (#250)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 447 55,600 55,500 547
BA#6 (Adopted ordinance #6379)- - - -
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance (118) (118)
BA#8 Total (118) - - (118)
2012 Revised Budget 329 55,600 55,500 429
Total Resources / Expenditures 55,929 55,929
Municipal Park Construction Fund (#321)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 201,868 1,874,100 1,979,100 96,868
BA#6 (Adopted ordinance #6379)305,995 18,150,900 18,399,200 57,695
BA#7 (Adopted ordinance #6400)11,800 313,030 324,830 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 265,104 265,104
Transfer In from General fund for Auburn
Environmental Park project -C412a0 6,000 6,000 -
BA#8 Total 265,104 6,000 6,000 265,104
2012 Revised Budget 784,767 20,344,030 20,709,130 419,667
Total Resources / Expenditures 21,128,797 21,128,797
Page 10 of 18ORD.A Page 70 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Capital Improvements Fund (#328)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 2,390,706 1,737,700 1,159,100 2,969,306
BA#6 (Adopted ordinance #6379)3,267,059 15,000 2,080,600 1,201,459
BA#7 (Adopted ordinance #6400)264,850 9,620 274,470 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 241,872 241,872
AVHS site improvements; Financed by interfund
transfer from REET 2 fund balance [Fund 328] to
Facilities Fund [Fund 505]100,000 (100,000)
BA#8 Total 241,872 - 100,000 141,872
2012 Revised Budget 6,164,487 1,762,320 3,614,170 4,312,637
Total Resources / Expenditures 7,926,807 7,926,807
Local Revitalization Fund (#330)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget - - - -
BA#6 (Adopted ordinance #6379)806,907 116,100 668,500 254,507
BA#7 (Adopted ordinance #6400)1,682,610 730,780 2,413,390 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance (643,833) (643,833)
Adjust estimated Promenade Project expenses to actual (389,326) 389,326
BA#8 Total (643,833) - (389,326) (254,507)
2012 Revised Budget 1,845,684 846,880 2,692,564 -
Total Resources / Expenditures 2,692,564 2,692,564
Page 11 of 18ORD.A Page 71 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Water Fund (#430)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 2,577,279 11,624,400 12,867,420 1,334,259
BA#6 (Adopted ordinance #6379)7,080,418 (1,153,750) 5,070,250 856,418
BA#7 (Adopted ordinance #6400)6,087,190 - 6,087,190 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 1,200,924 1,200,924
Utility Rate Study revenue 389,437 389,437
BA#8 Total 1,200,924 389,437 - 1,590,361
2012 Revised Budget 16,945,811 10,860,087 24,024,860 3,781,038
Total Resources / Expenditures 27,805,898 27,805,898
Page 12 of 18ORD.A Page 72 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Sewer Fund (#431)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 3,172,444 18,361,600 20,472,820 1,061,224
BA#6 (Adopted ordinance #6379)6,184,655 75,600 627,000 5,633,255
BA#7 (Adopted ordinance #6400)1,983,510 - 1,983,510 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 1,465,918 1,465,918
Utility Rate Study revenue 738,869 738,869
BA#8 Total 1,465,918 738,869 - 2,204,787
2012 Revised Budget 12,806,527 19,176,069 23,083,330 8,899,266
Total Resources / Expenditures 31,982,596 31,982,596
Storm Drainage Fund (#432)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 1,842,732 7,923,300 8,323,710 1,442,322
BA#6 (Adopted ordinance #6379)3,804,846 (436,800) 2,506,530 861,516
BA#7 (Adopted ordinance #6400)1,607,510 - 1,607,510 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 1,846,912 1,846,912
Utility Rate Study revenue 89,042 89,042
BA#8 Total 1,846,912 89,042 - 1,935,954
2012 Revised Budget 9,102,000 7,575,542 12,437,750 4,239,792
Total Resources / Expenditures 16,677,542 16,677,542
Page 13 of 18ORD.A Page 73 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Solid Waste Fund (#434)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 430,736 9,513,800 9,910,560 33,976
BA#6 (Adopted ordinance #6379)(41,736) 1,344,660 844,860 458,064
BA#7 (Adopted ordinance #6400)- - - -
- -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 243,263 243,263
Adjustment to Reflect Solid Waste Grants 4,600 4,600 -
Adjustment to Reflect FEMA & State Grants related to
January Storm event per Res 4811 68,630 78,640 (10,010)
BA#8 Total 243,263 73,230 83,240 233,253
2012 Revised Budget 632,263 10,931,690 10,838,660 725,293
Total Resources / Expenditures 11,563,953 11,563,953
Airport Fund (#435)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 578,532 652,380 738,610 492,302
BA#6 (Adopted ordinance #6379)336,137 - 250,440 85,697
BA#7 (Adopted ordinance #6400)6,180 87,140 193,620 (100,300)
13,300 (13,300)
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 40,784 40,784
Airport comprehensive plan update - FAA funding 202,500 202,500
Airport comprehensive plan update 225,000 (225,000)
BA#8 Total 40,784 202,500 225,000 18,284
2012 Revised Budget 961,633 942,020 1,407,670 495,983
Total Resources / Expenditures 1,903,653 1,903,653
Page 14 of 18ORD.A Page 74 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Cemetery Fund (#436)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 146,198 942,600 1,075,880 12,918
BA#6 (Adopted ordinance #6379)60,431 - (34,590) 95,021
BA#7 (Adopted ordinance #6400)(148,100) 200,000 - 51,900
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 13,291 13,291
Adjustment to Reflect FEMA & State Grants related to
January Storm event per Res 4811 12,560 14,400 (1,840)
BA#8 Total 13,291 12,560 14,400 11,451
2012 Revised Budget 71,820 1,155,160 1,055,690 171,290
Total Resources / Expenditures 1,226,980 1,226,980
Golf Course Fund (#437)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 95,488 1,877,700 1,943,550 29,638
BA#6 (Adopted ordinance #6379)185,924 - (66,710) 252,634
BA#7 (Adopted ordinance #6400)- - (392,100) 392,100
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance (213,092) (213,092)
Adjustment to Reflect FEMA & State Grants related to
January Storm event per Res 4811 9,850 11,550 (1,700)
BA#8 Total (213,092) 9,850 11,550 (214,792)
2012 Revised Budget 68,320 1,887,550 1,496,290 459,580
Total Resources / Expenditures 1,955,870 1,955,870
Page 15 of 18ORD.A Page 75 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Insurance Fund (#501)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 2,348,069 3,800 58,700 2,293,169
BA#6 (Adopted ordinance #6379)(156,237) - - (156,237)
BA#7 (Adopted ordinance #6400)- - 145,000 (145,000)
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance (7,152) (7,152)
BA#8 Total (7,152) - - (7,152)
2012 Revised Budget 2,184,680 3,800 203,700 1,984,780
Total Resources / Expenditures 2,188,480 2,188,480
Facilities Fund (#505)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 346,439 3,658,200 3,548,540 456,099
BA#6 (Adopted ordinance #6379)450,085 195,000 604,670 40,415
BA#7 (Adopted ordinance #6400)349,290 - 349,290 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 476,635 476,635
AVHS site improvements; Financed by interfund
transfer from REET 2 fund balance [Fund 328]100,000 100,000
BA#8 Total 476,635 100,000 100,000 476,635
2012 Revised Budget 1,622,449 3,953,200 4,602,500 973,149
Total Resources / Expenditures 5,575,649 5,575,649
Information Services Fund (#518)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 2,097,797 4,351,070 5,006,990 1,441,877
BA#6 (Adopted ordinance #6379)286,836 48,000 138,400 196,436
BA#7 (Adopted ordinance #6400)334,000 57,740 391,740 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 400,053 400,053
BA#8 Total 400,053 - - 400,053
2012 Revised Budget 3,118,686 4,456,810 5,537,130 2,038,366
Total Resources / Expenditures 7,575,496 7,575,496
Page 16 of 18ORD.A Page 76 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Equipment Rental Fund (#550)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 2,858,954 3,073,250 3,098,660 2,833,544
BA#6 (Adopted ordinance #6379)803,831 - 101,840 701,991
BA#7 (Adopted ordinance #6400)1,499,530 - 1,499,530 -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance 630,850 630,850
BA#8 Total 630,850 - - 630,850
2012 Revised Budget 5,793,165 3,073,250 4,700,030 4,166,385
Total Resources / Expenditures 8,866,415 8,866,415
Fire Pension Fund (#611)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 2,732,932 90,000 147,450 2,675,482
BA#6 (Adopted ordinance #6379)(10,061) - 2,000 (12,061)
BA#7 (Adopted ordinance #6400)- - - -
-
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance (56,340) (56,340)
BA#8 Total (56,340) - - (56,340)
2012 Revised Budget 2,666,531 90,000 149,450 2,607,081
Total Resources / Expenditures 2,756,531 2,756,531
Cemetery Endowment Fund (#701)
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 1,552,162 54,700 22,300 1,584,562
BA#6 (Adopted ordinance #6379)8,145 - - 8,145
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)
Adjust 2012 Beginning Fund Balance (3,737) (3,737)
BA#8 Total (3,737) - - (3,737)
2012 Revised Budget 1,556,570 54,700 22,300 1,588,970
Total Resources / Expenditures 1,611,270 1,611,270
Page 17 of 18ORD.A Page 77 of 151
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 8 Ordinance 6410
Grand Total - All Funds
Beg. Fund
Balance
2012
Revenues
2012
Expenditures
Ending Fund
Balance
2012 Adopted Budget 43,633,003 137,821,900 147,921,880 33,533,023
BA#6 (Adopted ordinance #6379)25,060,843 17,672,910 32,741,610 9,992,143
BA#7 (Adopted ordinance #6400)16,016,680 4,900,650 20,844,720 72,610
BA#8 (Proposed ordinance #6410)13,028,961 2,982,116 2,766,896 13,244,181
2012 Revised Budget 97,739,487 163,377,576 204,275,106 56,841,957
Total Resources / Expenditures 261,117,063 261,117,063
May 30, 2012
Prepared by Auburn Financial Planning
F:\Budget Directory\2012 Budget\Amendments\BA#8\Budget Adjustments Summary
Page 18 of 18ORD.A Page 78 of 151
Schedule B
2012 Appropriations by Fund
2012 Appropriation Authority by Fund
Fund
2012 Adopted
Budget
BA#6
(Ord 6379)
BA#7
(Ord 6400)
BA#8
(Ord 6410)
Total
Amendments
2012 Revised
Budget
General Fund (#001)59,740,738 1,862,750 321,520 3,393,811 5,578,081 65,318,819
Arterial Street Fund (#102)14,980,518 (497,894) 3,216,370 261,324 2,979,800 17,960,318
Local Street Fund (#103)3,250,806 (277,271) 1,021,000 145,545 889,274 4,140,080
Hotel Motel Fund (#104)95,126 (5,274) - 87,280 82,006 177,132
Arterial Street Preservation Fund (#105)1,536,589 412,761 66,500 790,019 1,269,280 2,805,869
Drug Forfeiture Fund (#117)811,937 168,633 - 266,750 435,383 1,247,320
Housing and Community Development Grant Fund (#119)516,876 (54,507) - 31,028 (23,479) 493,397
Recreation Trails Fund (#120)22,577 - - (56) (56) 22,521
Business Improvement Area Fund (#121)97,596 (34,827) - 12,931 (21,896) 75,700
Cumulative Reserve Fund (#122)5,625,564 (369,882) 26,520 2,279,223 1,935,861 7,561,425
Mitigation Fees Fund (#124)2,567,773 78,393 796,640 1,297,346 2,172,379 4,740,152
1998 Library Fund (#229)627,220 (292,062) - (1,304) (293,366) 333,854
2010 Annex A&B Bond Debt Fund (#230)1,696,100 - - 158 158 1,696,258
2010 C&D Local Revitalization Debt Fund (#231)658,300 13,901 - (76,601) (62,700) 595,600
LID Guarantee Fund (#249)53,000 1,087 - 801 1,888 54,888
LID #250 (#250)56,047 - - (118) (118) 55,929
LID #350 (#275)7,200 - - - - 7,200
Municipal Park Construction Fund (#321)2,075,968 18,456,895 324,830 271,104 19,052,829 21,128,797
Capital Improvements Fund (#328)4,128,406 3,282,059 274,470 241,872 3,798,401 7,926,807
Local Revitalization Fund (#330)- 923,007 2,413,390 (643,833) 2,692,564 2,692,564
Golf Course Debt Service Fund (#417)- - 392,100 - 392,100 392,100
Water Fund (#430)14,201,679 5,926,668 6,087,190 1,590,361 13,604,219 27,805,898
Sewer Fund (#431)21,534,044 6,260,255 1,983,510 2,204,787 10,448,552 31,982,596
Storm Drainage Fund (#432)9,766,032 3,368,046 1,607,510 1,935,954 6,911,510 16,677,542
Solid Waste Fund (#434)9,944,536 1,302,924 - 316,493 1,619,417 11,563,953
Airport Fund (#435)1,230,912 336,137 93,320 243,284 672,741 1,903,653
Cemetery Fund (#436)1,088,798 60,431 51,900 25,851 138,182 1,226,980
Golf Course Fund (#437)1,973,188 185,924 - (203,242) (17,318) 1,955,870
Insurance Fund (#501)2,351,869 (156,237) - (7,152) (163,389) 2,188,480
Facilities Fund (#505)4,004,639 645,085 349,290 576,635 1,571,010 5,575,649
Information Services Fund (#518)6,448,867 334,836 391,740 400,053 1,126,629 7,575,496
Equipment Rental Fund (#550)5,932,204 803,831 1,499,530 630,850 2,934,211 8,866,415
Fire Pension Fund (#611)2,822,932 (10,061) - (56,340) (66,401) 2,756,531
Cemetery Endowment Fund (#701)1,606,862 8,145 - (3,737) 4,408 1,611,270
Total 181,454,903 42,733,753 20,917,330 16,011,077 79,662,160 261,117,063
May 30, 2012ORD.A Page 79 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4794
Date:
June 12, 2012
Department:
Public Works
Attachments:
Res 4794
Exhibit A - Agreement
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Resolution No. 4794.
Background Summary:
Resolution No. 4794 authorizes the Mayor and City Clerk to execute an Interlocal Agreement for services
between the City of Auburn and King County to complete citywide pavement marking maintenance, annual
bridge inspections and related repair work, and emergency call-out services with a mximum not to exceed
amount of $185,000 annually.
Previous contracts with private contractors have been difficult to manage, provided poor customer service,
inadequate traffic control, and poor quality control. Since 2008 King County Road Services Division has
provided the city with excellent customer service and quality control in their roadway striping and markings
services for a competetive price. King County also provides required annual bridge inspections and related
maintenance services, and is available for support in the event of an emergency. Staff proposes to continue
this productive and effective interlocal agreement.
There is $125,000 budgeted for pavement marking improvements in the Street Fund pending the approval of
Budget Adjustment #8, $10,000 is budgeted for bridge inspections and emergency call-out services in the
Engineering Fund and $50,000 is budgeted for bridge related improvements in the 102 Arterial Street Fund for
2012.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:June 18, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 80 of 151
RES.A Page 81 of 151
RES.A Page 82 of 151
RES.A Page 83 of 151
Resolution No. 4794
Exhibit A
January 25, 2012
Page 1 of 8
INTERLOCAL AGREEMENT FOR PROVISION OF
ROAD RELATED MAINTENANCE SERVICES
TO BE PERFORMED BY
KING COUNTY ROAD SERVICES DIVISION
THIS AGREEMENT is made and entered into this ___ day of __________, 2012. The parties
(“Parties”) to this Agreement are King County, a political subdivision of the State of Washington
("County") and the City of Auburn, a State of Washington municipal corporation (“City”).
RECITALS
A. The City owns public roads and traffic devices which require maintenance.
B. The City wishes to contract with the County for the performance of certain road maintenance and
repair services such as striping and pavement markings; bridge inspections and related
maintenance repair; and emergency related maintenance and repair services.
C. The County is agreeable to performing the maintenance and repair services on the terms and
conditions hereinafter set forth and in consideration of the mutual covenants and agreements
herein contained.
D. The Parties can achieve cost savings and benefits in the public's interest by having the County
perform the maintenance and repair services for the City at the City's expense.
E. Pursuant to RCW 39.34, the Interlocal Cooperation Act, the Parties are each authorized to enter
into this Agreement.
AGREEMENT
NOW, THEREFORE, the Parties agree as follows:
1. Work
1.1 Scope of Work. The County Road Services Division shall perform the maintenance and
repair services described on the attached Exhibit 1, Scope of Work.
1.2 Modification of Work. If the City desires to modify the Scope of Work, it shall notify the
County. If the County agrees, the Parties shall prepare an amended Scope of Work, which
will be attached hereto as Exhibit 2. The amended Scope of Work shall bear the signature of
the Road Services Division Director for the County and the Director of Public Works for the
City, authorizing the amended work.
2. County Personnel Standards
RES.A Page 84 of 151
Resolution No. 4794
Exhibit A
January 25, 2012
Page 2 of 8
The County is acting hereunder as an independent contractor so that:
a. County employees performing maintenance and repair services hereunder shall be
for all purposes employees of the County;
b. Control of County personnel standards of performance, discipline, and all other
aspects of employment shall be governed entirely by the County.
3. Compensation
3.1 Costs. The City shall pay the County for actual costs (direct labor, employee benefits,
equipment rental, materials and supplies, utilities, permits, and administrative overhead
costs) for the maintenance and repair services performed by the County. Administrative
overhead costs shall be charged as a percentage of direct labor costs.
3.2 Billing. The County will bill the City for the cost of work performed. The bill will reflect
actual costs and administrative overhead, as described in Section 3.1 above. Payments are
due within 30 days of the City's receipt of said invoice.
4. Permits
The City is responsible for obtaining any permits or other authorizations that may be necessary for
the County to perform the maintenance and repair services under this Agreement.
5. County Responsibilities
5.1 County Status. The County will act as a contractor only and will not purport to
represent the City professionally.
5.2 County Performance. The County shall perform the maintenance and repair services
requested by the City as described in the Scope of Work. The County will furnish all
necessary labor, supervision, machinery, equipment, materials, and supplies to perform the
maintenance and repair services requested by the City in the Scope of Work.
5.2.1 The County understands that the City has appropriated $185,000 for this work. In
order to ensure the City does not exceed its appropriation authority, the City and the
County agree that the City will not request, and the County will not perform any
work that would result in the County billing the City in excess of this amount until
additional funds are appropriated.
5.3 Timing of Work. The County will make every effort to recognize pertinent City deadlines
for completion of the requested maintenance and repair services, and will notify the City of
any hardship or other inability to perform the work requested, including postponement of
work due to circumstances requiring the County to prioritize its resources toward
emergency-related work.
RES.A Page 85 of 151
Resolution No. 4794
Exhibit A
January 25, 2012
Page 3 of 8
6. Duration
This Agreement is effective upon signature by both parties, and shall remain in effect until
completion of the 2012 work and payment of all sums due hereunder. Either party may terminate
this Agreement by a written notice received by the other party at least five business days before the
date of termination.
7. Force Majeure
The County's performance under this Agreement shall be excused during any period of force
majeure. Force majeure is defined as any condition that is beyond the reasonable control of the
County, including but not limited to, natural disaster, severe weather conditions, contract disputes,
labor disputes, epidemic, pandemic, delays in acquiring right-of-way or other necessary property or
interests in property, permitting delays, or any other delay resulting from a cause beyond the
reasonable control of the County.
8. Dispute Resolution
8.1 In the event of a dispute between the Parties regarding this Agreement, the Parties shall
attempt to resolve the matter informally.
8.2 If the Parties are unable to resolve the matter informally, the matter shall be decided by
the Director of the King County Road Services Division and the Public Works Director
of the City. If the Parties are unable to reach a mutual agreement, either Party may refer
the matter to non-binding mediation.
8.3 Unless otherwise expressly agreed to by the Parties in writing, both the County and the
City shall continue to perform all their respective obligations under this Agreement
during the resolution of the dispute.
8.4 This Agreement shall be interpreted in accordance with the laws of the State of
Washington in effect on the date of execution of this Agreement. In the event any party
deems it necessary to institute legal action or proceedings to ensure any right or
obligation under this Agreement, the Parties hereto agree that such action or proceedings
shall be brought in a court of competent jurisdiction in King County Washington.
9. Notice
Any notice, including notice of termination, or information required to be given to the Parties under
this Agreement may be sent to the following addresses unless otherwise specified:
City: County:
City of Auburn King County Department of Transportation
Director of Public Works Roads Services Division
RES.A Page 86 of 151
Resolution No. 4794
Exhibit A
January 25, 2012
Page 4 of 8
25 W Main Street Division Director
Auburn WA 98001-4998 KSC-TR-0313
201 S. Jackson St
Seattle, WA 98104-3856
10. Liability
The City and the County agree to defend, indemnify and hold harmless each other, their respective
officials, agents and employees, from and against any and all claims, damages, injuries, liabilities,
actions, fines, penalties, costs and expenses (including reasonable attorney fees) that arise out of or
are related to the negligent acts or omissions of the indemnifying party and its officials, agents,
employees acting within the course and scope of their employment and in the performance of said
Party’s obligations under this Agreement or the exercise of a Party’s rights and privileges under this
Agreement. In the event any such liability arises from the concurrent negligence of the
indemnifying Party and the other Party, or any of their respective actors, the indemnity obligation of
this section shall apply only to the extent of the negligence of the indemnifying Party and its actors.
The foregoing provisions specifically and expressly intend to constitute a waiver of each party’s
immunity under industrial insurance, Title 51 RCW, as respects the other party only, and only to the
extent necessary to provide the indemnified party with a full and complete indemnity of claims
made by the indemnitor’s employees. This waiver has been mutually negotiated.
11. Applicable Laws
Washington law shall govern the interpretation of this Agreement. King County shall be the
venue of any arbitration or lawsuit arising out of this Agreement.
12. Authority
Each individual executing this Agreement on behalf of the City and the County represents and
warrants that such individuals are duly authorized to execute and deliver the Agreement on behalf of
the City or the County.
13. Audits and Inspections
The records and documents pertaining to all matters covered by this Agreement shall be retained
and be subject to inspection, review or audit by the County or the City during the term of this
Agreement and for three (3) years thereafter.
14. Entire Agreement and Amendments
This Agreement contains the entire agreement of the parties hereto and supersedes any and all prior
oral or written representations or understandings. This Agreement may only be amended by mutual,
written agreement between the parties, provided that the Scope of Work may be amended as
described in Section 1.2 above.
RES.A Page 87 of 151
Resolution No. 4794
Exhibit A
January 25, 2012
Page 5 of 8
15. No Third Party Rights
Nothing contained herein is intended to, nor shall be construed to, create any rights in any third
party, or to form the basis for any liability on the part of the parties to this Agreement, or their
officials, officers, employees, agents or representatives, to any third party.
16. Waiver of Breach
Waiver of any breach of any provision of this Agreement shall not be deemed to be a waiver of any
prior or subsequent breach and shall not be construed to be a modification of the terms of this
Agreement.
17. Headings
The headings in this Agreement are for convenience only and do not in any way limit or amplify the
provisions of this Agreement.
18. Invalid Provisions
If any provision of this Agreement shall be held invalid, the remainder of the Agreement shall not
be affected if such remainder would then continue to serve the purposes and objectives of the
parties.
IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date last written
below.
KING COUNTY CITY OF AUBURN
__________________________ __________________________
King County Executive City Mayor
_________________________ __________________________
Date Date
Approved as to Form Approved as to Form
__________________________ __________________________
RES.A Page 88 of 151
Resolution No. 4794
Exhibit A
January 25, 2012
Page 6 of 8
King County Deputy Prosecuting City Attorney
Attorney
RES.A Page 89 of 151
Resolution No. 4794
Exhibit A
January 25, 2012
Page 7 of 8
EXHIBIT 1
Scope of Work
City Striping and Pavement Markings
The City requests citywide replacement striping, raised pavement markings (RPMs) and thermoplastics
services in 2012. The City will identify specific locations that will be striped twice in 2012. Locations
for thermoplastics and raised pavement markings will also be provided by the City.
Schedule
• Since striping, RPMs and thermoplastics installations are weather dependent services, specific
scheduling date(s) will be mutually determined between the City representative, Pablo Para and
the County representative, George Dudley.
Cost Estimate
• Without an accurate inventory of striping, RPMs and thermoplastics in the City, the County is
unable to provide a cost estimate.
• The City’s budget for these services is $125,000.
• The County will therefore do approximately $125,000 worth of striping, RPMs and
thermoplastics.
• The City agrees that the County cannot guarantee that all striping, RPMs and thermoplastics in
the City can be accomplished within the City’s budget.
• If the County cannot accomplish all the citywide striping, RPMs and thermoplastics within the
City’s budget, the City may increase the budget necessary to complete the requested work.
Bridge Inspections and Related Maintenance Repair Work
The City requests bridge inspections per the 2012 bridge schedule for eleven city bridges per the
National Bridge Inspection Standards as published in the Code of Federal Regulations, 23 CFR 650
Subpart C and the State of Washington Bridge inspection Manual. In addition, the City may requests
bridge maintenance repair work under this Agreement as a result of the inspections. The County will
provide cost estimates for any maintenance repair work requested by the City.
Schedule
• The bridge inspections will occur in the summer or fall of 2012.
• Any related bridge maintenance repair work will be scheduled as mutually agreed by the County
and the City.
Cost Estimate
RES.A Page 90 of 151
Resolution No. 4794
Exhibit A
January 25, 2012
Page 8 of 8
• The cost estimate is approximately $10,000 for the inspections of eleven city-owned bridges in
2012.
• The cost estimate for any related bridge maintenance repair work will be provided upon the
city’s request to have the County perform such repair work.
Emergency Call Out Services
The City requests the provision of emergency related maintenance/repair work including, but not limited
to the following:
• Traffic signal related maintenance/repair work for signal pole knockdowns, signal controller
failures, and others.
• Bridge maintenance/repair work such as clearing wood and log debris and others.
Schedule
Emergency call out services will be scheduled and done based on availability of County crews as this
service is anticipated to be needed during time of emergency such as a flooding or a storm that may
similarly impact County roads and facilities.
RES.A Page 91 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4797
Date:
June 12, 2012
Department:
Public Works
Attachments:
Res 4797
Amendment No. 1
Exhibit A
Exhibit B
Resolution No. 4338
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4797.
Background Summary:
MCI Communications, Services, Inc. (MCI), has applied for an amendment of their current Public Way Agreement
No 08-03 which was authorized by Resolution No. 4338 (please see attached document) to include facilities
previously authorized under Public Way Agreement No 96-07 which expired on December 16, 2011. MCI and the
City agree that combining both agreements would make it easier for them to administer the equipment and facilities
within the City. This amendment is for existing fiber optic conduit in the right of way along the Union Pacific Rail
Road (UPRR) between the north and south city limits shown on "Exhibit A".
The current Public Way Agreement was reviewed by city staff and the applicant and it was determined that the
agreement still meets the needs of the City and the applicant with only minor amendments to the agreement to
reflect the addition of the facilities in the right of way along the UPRR.
Resolution No. 4797 amends the current agreement, PWA 08-03, to reflect these changes and authorizes MCI's
fiber optic conduit to remain in the right-of-way per the conditions set forth in Amendment No. 1 (PWA 08-03A1)
upon filing with the City Clerk a Statement of Acceptance which is marked "Exhibit B".
O 4.9.1
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:June 18, 2012 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 92 of 151
RES.B Page 93 of 151
RES.B Page 94 of 151
PWA 08-03A1
May 17, 2012
Page 1 of 2
AMENDMENT NO. 1
ADDENDUM TO PWA 08-03 AGREEMENT
BETWEEN MCI COMMUNICATIONS SERVICES, INC. AND THE CITY OF AUBURN
RELATING TO PUBLIC WAY AGREEMENT
THIS AMENDMENT is made and entered into this day of ,
2012, by and between MCI Communications, Services, Inc., a Delaware corporation ("MCI”) and the
CITY OF AUBURN, a municipal corporation of the State of Washington ("CITY"), as an
amendment to the Agreement (“2008 Agreement”) between the parties for public way access
executed on the 28th day of April, 2008 (PWA 08-03).
RECITALS:
1. MCI’s predecessor in interest, WorldCom Network Services, Inc., and the City executed a
public right of way agreement (“1996 Agreement”) on December 17, 1996 (PWA 96-07), which
agreement allowed MCI to construct, replace, maintain, and use equipment and facilities for an
underground fiber optics trunk line within the City. The 1996 Agreement contained a rolling five-
year renewal period, the most recent of which expired on December 16, 2011.
2. The parties agree that combining the 1996 Agreement and the 2008 Agreement would
make it easier for them to administer the equipment and facilities within the City.
NOW THEREFORE in consideration of their mutual covenants, conditions and promises, the
PARTIES HERETO HEREBY AGREE as follows:
1. Exhibit “A” to PWA 08-03 is amended to include the facilities set forth on Exhibit A to
this Amendment.
2. This Amendment, and any rights granted hereunder, shall not become effective for any
purpose unless and until MCI files with the City Clerk the Statement of Acceptance within 30 days
after the effective date of the resolution approving this Amendment, attached hereto as Exhibit “B”
and incorporated herein by reference. The date that the Statement of Acceptance is filed with the
City Clerk shall be the effective date of this Amendment.
3. That all other provisions of PWA 08-03 shall remain unchanged, and in full force and
effect.
RES.B Page 95 of 151
PWA 08-03A1
May 17, 2012
Page 2 of 2
IN WITNESS WHEREOF the parties hereto have executed this Amendment as of the day and
year first above written.
MCI COMMUNICATIONS SERVICES, INC. CITY OF AUBURN
By: By: _________________________________
Its: Peter B. Lewis, Mayor
Witness: Attest:
By: By: _________________________________
Danielle E. Daskam. City Clerk
Approved as to form: Approved as to form:
______________________________________
Attorney for MCI Daniel B. Heid, City Attorney
RES.B Page 96 of 151
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Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy.
Map ID: 3899
MCI Fiber
01,1002,2003,3004,4005,500
FEETCity Hall
MCI Fiber (PWA 08-03)
MCI Fiber (PWA 96-07)
City of Auburn
Parks
Water Features
Printed On: 1/31/2012
RES.B Page 97 of 151
------------------------------
Resolution No 4797
May 17, 2012
Page 1 of 1
EXHIBIT “B”
STATEMENT OF ACCEPTANCE
MCI Communications Services, Inc., for itself, its successors and assigns, hereby
accepts and agrees to be bound by all terms, conditions and provisions of Amendment
No. 1 to PWA 08-03 attached hereto and incorporated herein by this reference.
[Grantee]
By: Date:
Name:
Title:
STATE OF _______________________)
)ss.
COUNTY OF ______________________)
On this ____ day of _______________, 2012, before me the undersigned, a Notary
Public in and for the State of _____________________, duly commissioned and sworn,
personally appeared, ______________________ of ________________________, the
company that executed the within and foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said company, for the uses and
purposes therein mentioned, and on oath stated that he/she is authorized to execute
said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal on
the date hereinabove set forth.
Signature
NOTARY PUBLIC in and for the State of
___________, residing at
MY COMMISSION EXPIRES:
RES.B Page 98 of 151
RESOLUTION NO4 3 3 8
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A
PUBLIC WAY AGREEMENT BETWEEN THE CITY
OF AUBURN AND MCI COMMUNICATIONS
SERVICES INC
WHEREAS MCI Communications Services Inc has applied to the City
for a nonexclusive Public Way Agreement for the right of entry use and
occupation of certain public rightsofway within the City of Auburn expressly to
install construct erect operate maintain repair relocate and remove its
facilities in on upon along andor across those rightsofwayand
WHEREAS the City has reviewed MCI Communications Services
application and determined that the location of MCI Communications Services
facilities within the requested rightsofway is in the best interest of the City and
the citizens of Auburn
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
KING COUNTY WASHINGTON HEREBY RESOLVES as follows
Section 1 The Mayor of the City of Auburn and the Auburn City Clerk
are hereby authorized to execute a Public Way Agreement between the City of
Auburn and MCI Communications Services Inc which agreement shall be in
Resolution No 4338
March 31 2008
Page 1 of 2
RES.B Page 99 of 151
substantial conformity with the Agreement a copy of which is attached hereto
marked as Exhibit 1 and incorporated herein by this reference
Section 2 The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 This resolution shall be in full force and effect upon
passage and signatures hereon
Dated and Signed this 1 day of 2008
1
P TER B LEWIS
MAYOR
ATTEST
Dani E Daskam City Clerk
Resolution No 4338
March 31 2008
Page 2 of 2
RES.B Page 100 of 151
CITY OF AUBURN PUBLIC WAY AGREEMENT WITH MCI
COMMUNICATIONS SERVICES INC
This Public Way Agreement is entered into by and between the City of
Auburn Washington a municipal corporation City and MCI Communications
Services Inc a Delaware corporation Grantee
WHEREAS Grantee has applied to the City for a nonexclusive Public
Way Agreement for the right of entry use and occupation of certain public
rightsofwaywithin the City of Auburn expressly to install construct erect
operate maintain repair relocate and remove its facilities in on upon along
andor across those rightsofwayand
WHEREAS the City has reviewed the Grantees application and
determined that the location of Grantees facilities within the requested rights
ofway is in the best interest of the City and the citizens of Auburn
NOW THEREFORE in consideration of the mutual benefits and
conditions set forth below the parties hereto agree as follows
Section 1 Notice
A Written notices to the parties shall be sent by certified mail to the
following addresses unless a different address shall be designated in writing and
delivered to the other party
City RightofWay Manager
City of Auburn
25 West Main Street
Auburn WA 980014998
Telephone 253 9313010 Fax 253 9313048
with a copy to City Clerk
City of Auburn
25 West Main Street
Auburn WA 980014998
Grantee MCI Communications Services Inc
Attn Manager Municipal Affairs
2400 N Glenville Dr
Richardson TX 75082
Resolution No 4338
Exhibit 1
April 15 2008
Page 1
RES.B Page 101 of 151
With a copy to Verizon Business Legal and External Affairs
Attn Associate General Counsel
205 North Michigan Ave
Sixth Floor
Chicago IL 60601
B Any changes to the abovestated Grantee information shall be sent
to the Citys RightofWay Manager with copies to the City Clerk referencing the
title of this agreement
C The abovestated Grantee voice and fax telephone numbers shall
be staffed at least during normal business hours of 8 AM to 5 PM Pacific
Standard time
Section 2 Grant of Right to Use Public Way
A Subject to the terms and conditions stated herein the City grants to
the Grantee general permission to enter use and occupy the rightsofway
specified in Exhibit A attached hereto and incorporated by reference the
Public Way The Grantee shall place Grantee Facilities within the City Conduit
Route set forth in Exhibit A unless the Grantee determines that the route is
impracticable for such use in which case the Grantee shall place Grantee
Facilities within the Qwest Conduit Route set forth in Exhibit A Should the
Grantee and the City agree that neither of these routes are practicable the
Grantee shall place Grantee Facilities along an alternate route within the Public
Way which may consist of the New Conduit Route set forth in Exhibit A or a
mutually agreeable route including a portion of the New Conduit Route and
portions of the City and Qwest Conduit Routes the use of which shall be on
terms mutually agreeable between the conduit owner and the Grantee The
routes shall be subject to the following additional terms
1 City Conduit Route Should the Grantee choose to make
use of existing City conduit the City shall then make one 1 conduit of one and
one quarter inches 1 14 in size available to Grantee along that route at a rate
of ThirtyFive Cents 035 per lineal foot of conduit per year The Grantee shall
place for the City a mutually agreed upon amount of twentyfour 24 strand
optical cable into City conduit along the route For those portions of the City
Conduit Route in which the Grantee will construct new conduit the Grantee shall
construct for the City and connect to existing City conduits one 1 three inch
3 conduit along with related structures necessary to access the conduit New
City Conduit that shall be in addition to any conduits to be owned or used by
Grantee The New City Conduit is provided as consideration for leasing existing
City conduit and is not subject to the provisions of RCW 3599070 The parties
Resolution No 4338
Exhibit 1
April 15 2008
Page 2
RES.B Page 102 of 151
agree to negotiate in good faith an agreement encompassing the terms of this
subsection and any other mutually agreeable terms
2 Qwest Conduit Route Should the Grantee choose to make
use of Qwests existing conduit and should the Grantee be constructing new
conduit along any portion of that route the City may require the Grantee to install
for the City one 1 three inch 3 conduit along with related structures
necessary to access the conduit The Grantee shall charge its incremental costs
in installing said conduit to the City Conduit provided pursuant to this
subsection is subject to the provisions of RCW 3599070 and the parties agree
that they shall negotiate in good faith an agreement meeting the requirements of
RCW 8036150 that establishes the incremental costs of providing the new City
conduits the specific equipment required by the City and any other terms
mutually agreeable to the parties or required under RCW 3599070
3 New Conduit Route Should the Grantee choose to
construct new conduit along the New Conduit Route the Grantee shall install for
the City one 1 three inch 3 conduit along with related structures necessary
to access the conduit The Grantee shall charge its incremental costs in
installing said conduit to the City Conduit provided pursuant to this subsection is
subject to the provisions of RCW 3599070 and the parties agree that they shall
negotiate in good faith an agreement meeting the requirements of RCW
8036150 that establishes the incremental costs of providing the new City
conduits the specific equipment required by the City and any other terms
mutually agreeable to the parties or required under RCW 3599070
4 Alternate Route Should the Grantee and the City agree
to an alternate route using portions of the City Conduit Route the Qwest Conduit
Route andor the New Conduit Route the terms of the New Conduit Route shall
apply to all newly constructed conduit along the alternate route and the Grantee
shall provide optical cable to the City along the alternate route per the provisions
of the City Conduit Route
B The Grantee is authorized to install remove construct erect
operate maintain relocate and repair the facilities specified in Exhibit B
attached hereto and incorporated by reference and all necessary appurtenances
thereto Grantee Facilities for provision of lawful communications including
without limitation long distance voice and data communications and other lawful
communications as disclosed to the City from time to time Grantee Services
in along under and across the Public Way for the sole purpose of providing
commercial utility or telecommunications services to persons or areas outside
the City
C This Public Way Agreement does not authorize the use of the
Public Way for any facilities or services other than Grantee Facilities and
Resolution No 4338
Exhibit 1
April 15 2008
Page 3
RES.B Page 103 of 151
Grantee Services and it extends no rights or privilege relative to any facilities or
services of any type including Grantee Facilities and Grantee Services
elsewhere within the City
D This Public Way Agreement is nonexclusive and does not prohibit
the City from entering into other agreements including Public Way Agreements
impacting the Public Way unless the City determines that entering into such
agreements interferes with Granteesright set forth herein
E Except as explicitly set forth herein this Public Way Agreement
does not waive any rights that the City has or may hereafter acquire with respect
to the Public Way or any other City roads rightsofway property or any portions
thereof This Public Way Agreement shall be subject to the power of eminent
domain and in any proceeding under eminent domain the Grantee
acknowledges its use of the Public Way shall have no value
F The City reserves the right to change regrade relocate abandon
or vacate the Public Way If at any time during the term of this Public Way
Agreement the City vacates any portion of the Public Way the City shall reserve
an easement for public utilities within that vacated portion pursuant to RCW
3579030 within which the Grantee may continue to operate the Grantee
Facilities under the terms of this Public Way Agreement for the remaining period
set forth under Section 3
G The Grantee agrees that its use of Public Way shall at all times be
subordinated to and subject to the City and the publics need for municipal
infrastructure travel and access to the Public Way except as may be otherwise
required by law
H Should the Grantee seek to
services including Grantee Services to
Grantee shall apply for obtain and comply
agreement for such use
Section 3 Term of Agreement
use the Public Way to provide
City residents or businesses the
with the terms of a City franchise
A This Public Way Agreement shall run for a period of five 5 years
from the date of execution specified in Section 5
B Renewal Option of Term The Grantee may renew this Public Way
Agreement for an additional five 5 year period upon submission and approval
of the application specified under ACC 2004120 as it now exists or is
amended within the timeframe set forth therein currently 180 to 120 days prior
to expiration of the thencurrent term Any materials submitted by the Grantee
for a previous application may be considered by the City in reviewing a current
Resolution No 4338
Exhibit 1
April 15 2008
Page 4
RES.B Page 104 of 151
application and the Grantee shall only submit those materials deemed
necessary by the City to address changes in the Grantee Facilities or Grantee
Services or to reflect specific reporting periods mandated by the ACC
Section 4 Definitions
For the purpose of this agreement
ACC means the Auburn City Code
Emergency means a condition of imminent danger to the health safety and
welfare of Persons or property located within the City including without limitation
damage to Persons or property from natural consequences such as storms
earthquakes riots acts of terrorism or wars
Maintenance or Maintain shall mean examining testing inspecting repairing
maintaining and replacing the existing Grantee Facilities or any part thereof as
required and necessary for safe operation
Relocation means permanent movement of Grantee facilities required by the
City for City purposes and not temporary or incidental movement of such
facilities or other revisions Grantee would accomplish and charge to third parties
without regard to municipal request
RightsofWay means the surface and the space above and below streets
roadways highways avenues courts lanes alleys sidewalks easements
rightsofways and similar public properties and areas
Section 5 Acceptance of Public Way Agreement
A This Public Way Agreement and any rights granted hereunder
shall not become effective for any purpose unless and until Grantee files with the
City Clerk 1 the Statement of Acceptance attached hereto as Exhibit C and
incorporated by reference 2 all verifications of insurance coverage specified
under Section 15 and 3 the financial guarantees specified in Section 16
collectively Public Way Acceptance The date that such Public Way
Acceptance is filed with the City Clerk shall be the effective date of this Public
Way Agreement
B Should the Grantee fail to file the Public Way Acceptance with the
City Clerk within thirty 30 days after the effective date of the resolution
approving the Public Way Agreement said agreement will automatically
terminate and shall be null and void
Resolution No 4338
Exhibit 1
April 15 2008
Page 5
RES.B Page 105 of 151
Section 6 Construction and Maintenance
A The Grantee shall apply for obtain and comply with the terms of all
permits required under ACC Chapter 1224 for any work done upon Grantee
Facilities Grantee shall comply with all applicable City State and Federal codes
rules regulations and orders in undertaking such work which shall be done in a
thorough and proficient manner
B Grantee agrees to coordinate its activities with the City and all other
utilities located within the Public Way
C The City expressly reserves the right to prescribe how and where
Grantee Facilities shall be installed within the Public Way and may from time to
time pursuant to the applicable sections of this Public Way Agreement require
the removal relocation andor replacement thereof in the public interest and
safety at the expense of the Grantee
D Before commencing any work within the Public Way the Grantee
shall comply with the One Number Locator provisions of RCW Chapter 19122 to
identify existing utility infrastructure
Section 7 Repair and Emergency Work
In the event of an emergency the Grantee may commence such repair
and emergency response work as required under the circumstances provided
that the Grantee shall notify the City RightofWay Manager in writing as
promptly as possible before such repair or emergency work commences or as
soon thereafter as possible if advance notice is not practicable The City may
act at any time without prior written notice in the case of emergency but shall
notify the Grantee in writing as promptly as possible under the circumstances
Section 8 Damages to City and ThirdParty Property
Grantee agrees that should any of its actions under this Public Way
Agreement impairs or damages any City property survey monument or property
owned by a thirdparty Grantee will restore at its own cost and expense said
property to a safe condition Such repair work shall be performed and completed
to the satisfaction of the City Engineer
Section 9 Location Preference
A Any structure equipment appurtenance or tangible property of a
privatelyowned utility other than the Grantees which was installed constructed
completed or in place prior in time to Granteesapplication for a permit to construct
Resolution No 4338
Exhibit 1
April 15 2008
Page 6
RES.B Page 106 of 151
or repair Grantee Facilities under this Public Way Agreement shall have
preference as to positioning and location with respect to the Grantee Facilities
However to the extent that the Grantee Facilities are completed and installed prior
to new or additional structures equipment appurtenances or tangible property of
an earlier privatelyowned utility being installed or completed then the Grantee
Facilities shall have priority These rules governing preference shall continue in the
event of the necessity of relocating or changing the grade of any such City road or
rightofway A relocating utility shall not necessitate the relocation of another
utility that otherwise would not require relocation This Section shall not apply to
any City facilities or utilities that may in the future require the relocation of Grantee
Facilities Such relocations shall be governed by Section 11
B Grantee shall maintain a minimum underground horizontal
separation of five 5 feet from City water facilities and ten 10 feet from above
ground City water facilities provided that for development of new areas the
City together with Grantee and other utility purveyors or authorized users of the
Pubic Way will develop and follow the Public Works Directors determination of
a consensus for guidelines and procedures for determining specific utility
locations subject additionally to this agreement and to a Franchise agreement
should one become necessary
Section 10 Grantee Information
A Grantee agrees to supply at no cost to the City such information as
the Director of Public Works or RightofWay Manager find necessary to
coordinate municipal functions with Granteesactivities and to fulfill any municipal
obligations under state law Said information shall include at a minimum quarterly
statements due on the first day of January April July and October of each year
detailing any changes in the information submitted as part of GranteesPublic Way
Agreement application as set forth in Exhibit D attached hereto and incorporated
by reference asbuilt drawings of Grantee Facilities installation inventory and
maps and plans showing the location of existing or planned facilities within the
City Said information may be requested either in hard copy andor electronic
format compatible with the Citys data base system as now or hereinafter existing
including the Citys geographic information Service GIS data base Grantee shall
keep the RightofWay Manager informed of its longrange plans for coordination
with the Citys longrange plans
B The parties understand that Washington law limits the ability of the
City to shield from public disclosure any information given to the City Accordingly
the parties agree to work together to avoid disclosures of information which would
result in economic loss or damage to Grantee because of mandatory disclosure
requirements to third persons In the event the parties cannot agree the dispute
shall be submitted to the City Hearing Examiner subject to the record before the
Resolution No 4338
Exhibit 1
April 15 2008
Page 7
RES.B Page 107 of 151
Hearings Examiner Notwithstanding this option Grantee shall indemnify and hold
harmless the City for any loss or liability for costs for attorneys fees because of
nondisclosures requested by Grantee under Washingtonsopen public records
law provided reasonable notice and opportunity to defend was given to Grantee or
Grantee is made aware of the pending of a request or claim
Section 11 Relocation of Grantee Facilities
A Except as otherwise so required by law Grantee agrees to
relocate remove or reroute its facilities at its sole expense and liability and at no
expense or liability to the City except as may be required by RCW Chapter
3599 as ordered by the City Engineer for City purposes and upon sixty 60
days written notice from the City Pursuant to the provisions of Section 14
Grantee agrees to protect and save harmless the City from any customer or
thirdparty claims for service interruption or other losses in connection with any
such change relocation abandonment or vacation of the Public Way
B In the event that the Public Way shall become a Primary State
Highway as provided by law the State Department of Transportation may order
the Grantee to perform or undertake at its sole expense changes to the location
of Grantee Facilities so that the same shall not interfere with such state highway
and so that such facilities shall conform to such new grades or routes as may be
established
C If a readjustment or relocation of the Grantee Facilities is
necessitated by a request from a party other than the City that party shall pay
the Grantee the actual costs thereof
Section 12 Abandonment and or Removal of Grantee Facilities
A Within one hundred and eighty 180 days of Grantees permanent
cessation of use of the Grantee Facilities or any portion thereof the Grantee shall
at the Citys discretion either abandon in place or remove the affected facilities
B The parties expressly agree that this Section shall survive the
expiration revocation or termination of this Public Way Agreement
Section 13 Undergrounding
A The parties agree that this Public Way Agreement does not limit the
Citys authority under federal law state law or the ACC to require the
undergrounding of utilities
B Whenever the City requires the undergrounding of aerial utilities in
the Public Way the Grantee shall underground the Grantee Facilities in the
Resolution No 4338
Exhibit 1
April 15 2008
Page 8
RES.B Page 108 of 151
manner specified by the City Engineer and where other utilities are present and
involved in the undergrounding project Grantee shall only be required to pay its
fair share of common costs borne by all utilities in addition to the costs
specifically attributable to the undergrounding of Grantee Facilities Common
costs shall include necessary costs for common trenching and utility vaults Fair
share shall be determined in comparison to the total number and size of all other
utility facilities being undergrounded
Section 14 Indemnification and Hold Harmless
A The Grantee shall defend indemnify and hold the City and its
officers officials agents employees and volunteers harmless from any and all
costs claims injuries damages losses suits or liabilities of any nature
including attorneys fees arising out of or in connection with the Grantees
performance under this Public Way Agreement except to the extent such costs
claims injuries damages losses suits or liabilities are caused by the
negligence of the City
B The Grantee shall hold the City harmless from any liability arising out
of or in connection with any damage or loss to the Grantee Facilities caused by
maintenance andor construction work performed by or on behalf of the City
within the Public Way or any other City road rightofway or other property except
to the extent any such damage or loss is directly caused by the negligence of the
City or its agent performing such work
C The Grantee acknowledges that neither the City nor any other
public agency with responsibility for fire fighting emergency rescue public safety
or similar duties within the City has the capability to provide trench close trench
or confined space rescue The Grantee and its agents assigns successors or
contractors shall make such arrangements as Grantee deems fit for the
provision of such services The Grantee shall hold the City harmless from any
liability arising out of or in connection with any damage or loss to the Grantee for
the Citys failure or inability to provide such services and pursuant to the terms
of Section 14A the Grantee shall indemnify the City against any and all third
party costs claims injuries damages losses suits or liabilities based on the
Citys failure or inability to provide such services
D Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 424115 then in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the Grantee and the City its officers
officials employees and volunteers the Grantees liability hereunder shall be
only to the extent of the Grantees negligence It is further specifically and
expressly understood that the indemnification provided herein constitutes the
Resolution No 4338
Exhibit 1
April 15 2008
Page 9
RES.B Page 109 of 151
Citys and Grantees waivers of immunity under Industrial Insurance Title 51
RCW solely for the purposes of the indemnifications set forth in this Section 14
This waiver has been mutually negotiated by the parties The provisions of this
section shall survive the expiration or termination of this Agreement
E Acceptance by the City of any work performed by the Grantee shall
not be grounds for avoidance of this section
Section 15 Insurance
A The Grantee shall procure and maintain for the duration of the
Agreement insurance against claims for injuries to persons or damage to
property which may arise from or in connection with activities or operations
performed by or on the Grantees behalf with the issuance of this Agreement
Grantee shall obtain insurance of the type described below
1 Automobile Liability insurance covering all owned non
owned hired and leased vehicles with a minimum combined single limit for
bodily injury and property damage of 1000000 per accident Coverage shall
be written on Insurance Services Office ISO form or a substitute form providing
equivalent liability coverage
2 Commercial General Liability insurance with combined
single limits no less than 1000000 each occurrence 2000000 general
aggregate and a 2000000 productscompleted operation aggregate limit
Coverage shall be written on ISO occurrence form or equivalent and shall cover
liability arising from premises operations independent contractors products
completed operations and personal injury and advertising injury and contractual
liability Limits can be satisfied by a combination of commercial general liability
and Excess Liability There shall be no endorsement or modification of the
Commercial General Liability insurance for liability arising from explosion
collapse or underground property damage The City shall be named as an
additional insured as their interest may appear under the Grantees Commercial
General Liability insurance policy with respect to the work performed under this
Public Way Agreement
3 Professional Liability insurance with limits no less than
1000000per claim and aggregate
4 Workers Compensation coverage as required by the
Industrial Insurance laws of the State of Washington Employers Liability
1000000 each accidentdiseasepolicy limit Stop Gap Liability included in
EmployersLiability
Resolution No 4338
Exhibit 1
April 15 2008
Page 10
RES.B Page 110 of 151
B The insurance policies are to contain or be endorsed to contain
the following provisions for Automobile Liability and Commercial General
Liability insurance
1 The Grantees insurance coverage shall be primary
insurance as respects the City Any insurance selfinsurance or insurance pool
coverage maintained by the City shall be in excess of the Grantees insurance
and shall not contribute with it
C Acceptability of Insurers Insurance is to be placed with insurers
with a current AM Best rating of not less than AVII
D Verification of Coverage Grantee shall furnish the City with
original certificates and a copy of the mandatory endorsements including the
additional insured endorsement evidencing the insurance requirements of the
Grantee before commencement of the work The certificates shall contain a
provision stating that the insurer or its authorized representative shall endeavor
to provide thirty 30 days prior written notice by certified mail return receipt
requested has been given by the City
E Grantee shall have the right to selfinsure any or all of the above
required insurance
F Granteesmaintenance of insurance as required by this Agreement
shall not be construed to limit the liability of Grantee to the coverage provided by
such insurance or otherwise limit the Citys recourse to any remedy to which the
City is otherwise entitled at law or in equity
Section 16 Performance Security
Pursuant to ACC Chapter 2010 the Grantee shall provide the City with a
financial guarantee as specified in ACC Section 2010250 in a form and
substance acceptable to the City securing the Granteesfaithful compliance with
the terms of this Public Way Agreement Such guarantee shall be in the amount
of Fifty Thousand dollars 5000000
Section 17 Successors and Assignees
A All the provisions conditions regulations and requirements herein
contained shall be binding upon the successors assigns of and independent
contractors of the Grantee and all rights and privileges as well as all obligations
and liabilities of the Grantee shall inure to its successors assignees and
Resolution No 4338
Exhibit 1
April 15 2008
Page 11
RES.B Page 111 of 151
contractors equally as if they were specifically mentioned herein wherever the
Grantee is mentioned
B This public way agreement shall not be leased assigned or
otherwise alienated without the express consent of the City by resolution which
approval shall not be unreasonably withheld
C Grantee and any proposed assignee or transferee shall provide
and certify the following to the City not less than one hundred twenty 120 days
prior to the proposed date of transfer a Complete information setting forth the
nature term and conditions of the proposed assignment or transfer b All
information required by the City of an applicant for a Public Way Agreement with
respect to the proposed assignee or transferee and c An application fee which
shall be set by the City plus any other costs actually and reasonably incurred by
the City in processing and investigating the proposed assignment or transfer
Section 18 Dispute Resolution
A In the event of a dispute between the City and the Grantee arising
by reason of this Agreement the dispute shall first be referred to the operational
officers or representatives designated by Grantor and Grantee to have oversight
over the administration of this Agreement The officers or representatives shall
meet within fifteen 15 calendar days of either partys request for a meeting
whichever request is first and the parties shall make a good faith effort to
achieve a resolution of the dispute
B If the parties fail to achieve a resolution of the dispute in this
manner either party may then pursue any available judicial remedies This
Public Way Agreement shall be governed by and construed in accordance with
the laws of the State of Washington In the event any suit arbitration or other
proceeding is instituted to enforce any term of this Agreement the parties
specifically understand and agree that venue shall be exclusively in King County
Washington The prevailing party in any such action shall be entitled to its
attorneys fees and costs of suit which shall be fixed by the judge hearing the
case and such fees shall be included in the judgment
Section 19 Enforcement and Remedies
A If the Grantee shall willfully violate or fail to comply with any of
the provisions of this Public Way Agreement through willful intent or gross
negligence or should it fail to heed or comply with any notice given to Grantee
under the provisions of this agreement the City may at its discretion provide
Grantee with written notice to cure the breach within thirty 30 days of
notification If the City determines the breach cannot be cured within thirty
Resolution No 4338
Exhibit 1
April 15 2008
Page 12
RES.B Page 112 of 151
days the City may specify a longer cure period and condition the extension of
time on Grantees submittal of a plan to cure the breach within the specified
period commencement of work within the original thirty day cure period and
diligent prosecution of the work to completion If the breach is not cured within
the specified time or the Grantee does not comply with the specified
conditions the Grantee and its successors or assignees shall forfeit all rights
conferred hereunder and the Public Way Agreement may be revoked or
annulled by the City with no further notification
B Should the City determine that Grantee is acting beyond the scope
of permission granted herein for Grantee Facilities and Grantee Services the
City reserves the right to cancel this Public Way Agreement upon thirty days 30
written notice to Grantee and require the Grantee to apply for obtain and
comply with all applicable City permits franchises or other City permissions for
such actions and if the Granteesactions are not allowed under the Auburn City
Code to compel Grantee to cease such actions
Section 20 Compliance with Laws and Regulations
A This Public Way Agreement is subject to and the Grantee shall
comply with all applicable federal and state or City laws regulations and policies
including all applicable elements of the Citys comprehensive plan in
conformance with federal laws and regulations affecting performance under this
Public Way Agreement Furthermore notwithstanding any other terms of this
agreement appearing to the contrary the Grantee shall be subject to the police
power of the City to adopt and enforce general ordinances necessary to protect
the safety and welfare of the general public in relation to the rights granted in the
Public Way
B The City reserves the right at any time to amend this Public Way
Agreement to conform to any hereafter enacted amended or adopted federal
or state statute or regulation relating to the public health safety and welfare
or relating to roadway regulation or a City Ordinance enacted pursuant to such
federal or state statute or regulation upon providing Grantee with thirty 30
days written notice of its action setting forth the full text of the amendment and
identifying the statute regulation or ordinance requiring the amendment Said
amendment shall become automatically effective upon expiration of the notice
period unless before expiration of that period the Grantee makes a written call
for negotiations over the terms of the amendment If the parties do not reach
agreement as to the terms of the amendment within thirty 30 days of the
initial notice the City may enact the proposed amendment by incorporating the
Granteesconcerns to the maximum extent the City deems possible
Resolution No 4338
Exhibit 1
April 15 2008
Page 13
RES.B Page 113 of 151
C The City may terminate this Public Way Agreement upon thirty 30
days written notice to the Grantee if the Grantee fails to comply with such
amendment or modification
Section 21 License Tax and Other Charges
This Public Way Agreement shall not exempt the Grantee from any future
license tax or charge which the City may hereinafter adopt pursuant to authority
granted to it under state or federal law for revenue or as reimbursement for use
and occupancy of public ways
Section 22 Consequential Damages Limitation
Notwithstanding any other provision of this Agreement in no event shall
either party be liable for any special incidental indirect punitive reliance
consequential or similar damages
Section 23 Severability
If any portion of this Public Way Agreement is deemed invalid the
remainder portions shall remain in effect
Section 24 Titles
The section titles used herein are for reference only and should not be
used for the purpose of interpreting this Public Way Agreement
DATED and SIGNED this l day of 2VY
PETER B LEWIS
MAYOR
Resolution No 4338
Exhibit 1
April 15 2008
Page 14
RES.B Page 114 of 151
ATTEST
Danielle E Daskam
City Clerk
APPROVED AS TO FORM
dniel B Heid
ity Attorney
Resolution No 4338
Exhibit 1
April 15 2008
Page 15
RES.B Page 115 of 151
I11111111111IYICI New Conduit Route
111111111111Qwest Conduit Route
City Conduit Route
Resolution No 4338
Exhibit IAA pq 1
i
0
A Z777RES.B Page 116 of 151
F
Potential Conduit Route
Resolution No 433E
Exhibit IAA pJ Z
4
VV AAinQt
ti
t
JON
Jew
1
r
Qwest
tiiA 3rd St Sw 4N Y R
NANO
fir
Z Z
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RES.B Page 117 of 151
Exhibit B
Resolution No 4338
Grantee Facilities Services
MCI Communications Services Inc MCI is a registered telecommunication
company authorized to provide long distance services in the State of Washington
by the Washington Utilities and Transportation Committee The proposed project
will expand MCIs telecommunication network from the Burlington Northern and
Santa Fe Railroad rightofway to the existing Qwest Central Office located at 10
Second Street SE The long distance network will not access any customers in
the City of Auburn and will merely replace an existing leased third party network
from the existing MCI network on the railroad rightofway to the Qwest Central
Office
Construction will be managed by the City through the utilization of a construction
permit
RES.B Page 118 of 151
EXHIBIT D
Resolution No 4338
APPLICANT INFORMATION
Identity of Applicant including all affiliates
MCI Communications Services Inc A subsidiary of Verizon
Primary contact
Name Jeff Markiewicz Municipal Affairs
Address 2400 N Glenville Drive Richardson Texas 75082
phone number 9727297575
fax number 9727296700
email address jeffmarkiewicz@verizonbusinesscom
Marketing contact
Name wwwverizonbusinesscom
Address 18772977816
phone number
fax number
email address
Customers using the Applicants Facility
Facilities do not provide customer network access points
Primary contact
Name
Address
phone number
fax number
email address
Other parties owning lines within the facility
No other parties own lines within the MCI facilities
Primary contact
Name
Address
phone number
fax number
email address
Version Date 03192008
PUBLIC WAY AGREEMENT
Pagel
RES.B Page 119 of 151
EXHIBIT D Continued
Resolution No 4338
Marketing contact
Name
Address
phone number
fax number
email address
System Information
Location and route of the facility Various City streets Exhibit A
Location of interconnection with other telecommunication providers Qwest Central Office
located at 10 Second Street SE
Location of handholds manholes and other potential access points for local customers within 5
miles of city limits MCIslong distance network does not provide access points directly to local
customers within 5 miles of the City limits
Description of the type of line used to provide the service Fiber Cable etc 24 fiber optic
cable
Description of the facility conduits ducts size configuration A single 4inch HDPE conduit
occupied by 3 125inchsubducts 1 occupied by the cable
Number of lines in the facility 1 subduct occupied 2 spare
Capacity of the lines 24 fibers
Excess capacity number of unused conduits and unused dark fiber 2 125inch subducts
spare
For existing facilities excess capacity after installation of applicants facilities NA
Information about the Service
Description of the type of telecommunications services that are or will
be provided voice video data etc Long distance telecommunications services as authorized
by the Washington Utilities and Transportation Utilities Committee
Version Date 03192008
PUBLIC WAY AGREEMENT
Page 2
RES.B Page 120 of 151
EXHIBIT "C'
STATEMENT OF ACCEPTANCE
MCI Communications Services, lnc., for itself, its successors and assigns, hereby
accepts and agrees to be bound by all laMul terms, conditions and provisions of
the Public Way Agreement attached hereto and incorporated herein by this
reference.
Date: {. aA-ne
STATE OF -TEYffi
couNrY orD.ww l"
on this fuv ot me the undersigned, a
Notary Public in and for,,duly commissioned and sworn,
personally appeared,of MCI Communications Services.
lnc., the company that executed the within and foregoing instrument, and
acknowledged the said instrument to be the free and voluntary act and deed of
said company, for the uses and purposes therein mentioned, and on oath stated
that he/she is authorized to execute said instrument.
lN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal on the date hereinabove set forth.
fiR"
NOTARY PUBLIC in and for the
Tgf , residing at
MYCOMMISSION EXPTRESM
Version Date: 04/1 5/2008
PUBLIC WAY AGREEMENT
Page 15
Services, Inc.
cEIJAH.P(NE
MY COmTBSOI{ EXPTRES
RES.B Page 121 of 151
Performance Bond (Rights-of-Way)
Amount: $50.000.00 Bond No. 6547679
KNOW ALL MEN BY THESE PRESENTS:
That we, MCI Communications Services. Inc." 2400 North Glenville Drive. Richardson"
TX75082 as Principal, and Safeco Insurance Company of America. Safeco Plaza.
Seattle. WA 98185 , as Surety, are held and firmly bound City of Auburn. Washington
_, as Obligee, in the sum of (Fifty Thousand ) and 00/100 Dollars( $50.000.00
_) for the payment of which we bind ourselves, our heirs, executors, administrators,
successors and assigns,jointly and severally, by these presents.
WHEREAS, the Ptincipal is required by the City of Auburn, WA code ACC Section
20.10.250, in effect at the effective date of this bond, to post this bond regarding the
Public Way Agreement gtanted to MCI Communications Services, Inc. to install,
construct, efect, opefate, maintain, repair, relocate and temove its facilities in, on,
upon, along and./ot across those right(s)-of-way within the ( City of Auburn, WA
) affected by the installation of fibet optic telecommunications. Facilities
shall include, but not be limited to, toadways, cutbs, sidewalks, sewer lines, culvefts,
inlet, drzrinage facilities, signs, landscapingr and the like, as a condition for granting
agreement between (City of Auburn, WA ) and (MCI Communications Services.
Inc. ).
WHEREAS, the Obl.igee has agreed to accept this bond as security for performance
of Principal's obligations undet said agreement:
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that if
the Principal shall faithfully perform its obligations under said agreement, then this
obligation shall be void, otherwise to remain in full force and effect.
PROVIDED HOWEVER, that this bond is executed subject to the following express
provisions and conditions:
1,. In the event of default by the Principal, Obligee shall delivet to Surety a written
statement of the details of such default within 30 days after the Obligee shall learn of the
same, such notice to be deliveted by cetified mail to address of said Surety as stated
herein.
2. This bond may be terminated or canceled by surety by go-g not less than sixty (60) days
written notice to the Obligee, stating therein the effective date of such termination or
cancellation. Such notice shall not limit or terminate any obligations resulting from
default by the Principal that may have accrued under this bond prior to the effective date
of such termination.
RES.B Page 122 of 151
3. Neithet cancellation nor termination of this bond by Suety, not inability of Principal to
file a replacement bond or replacement secutity for its obligations, shall constitute a loss
to the Obligee tecoverable undet this bond.
4. No dght of action shall accrue on this bond fot the use of any person, corporation or
entity other than the Obligee named herein or the heits, executors, adminisftators ot
successors of the Obligee.
5. The aggtegate liability of the surety is limited to the penal sum stated herein regardless of
the number of yeats this bond remains in fotce or the amount ot number of claims
brought against this bond.
This bond shall not bind the Sutety unless it is accepted by the Obtgee by signing
below.
IN WITNESS WHEREOF, the above bounded Principal and Surety have heteunto
signed and sealed this bond effective this 17th day of March , 2008.
MCI Communications Senrices, Inc.Safeco Insutance Company of America
Accepted by Obligee:
(Signature date above - Print Name, Title below)
By'
J y'Kel Hartnet t'ant Treasurer
insurance p
MenuelJones, Attorney
RES.B Page 123 of 151
POWER
OF ATTORNEY
Safeco Insurance Company of America
General Insurance Company of America
Safeco Plaza
Seattle. WA 98185
KNOW ALL BY THESE PRESENTSI No. 13030
That SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERICA. each a
Washington cofporation, does each hereby appoint
******PATRICK BANNON; RACHEL COLE; MENUEL JONES; ERIN M. MARGELIS; MYRNA L. SMITH; BRIAN ST, CLAIR;
WaShingtOn, D. C.*I***********xt*f********i****+*+**x*********#t*+*i*************f**iI*************#t***f*I
its true and lawful attorney(s)-in-fact, with full authority to execute on its behalf fidelity and surety bonds or undertakings and other
documents of a similar character issued in the course of its business, and to blnd the respective company thereby.
lN WITNESS WHEREOF, SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE CoMPANY OF
AMERICA have each executed and attested these presents
this 14th day of September , 2007
STEPHANIE DALEY-WATS,ON,SECRETARY TIM MIKOL.AJEWSKI, SENIOR VICE.PRESIDENT, SUREry
CERTIFICATE
Extract from the By-Laws of SAFECO INSURANCE COMPANY OF AMERICA,
and of GENERAL INSURANCE COMPANY OF AMERICA:
"Article V, Section 13. - FIDELITY AND SUREry BONDS ... the President, any Vice Presldent, lhe Secretary, and any Assistant Vice
President appointed for that purpose by the officer in charge of surety operations, shall each have authority to appoint individuals as
attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and
other documents of similar character issued by the company in the course of its business... On any instrument making or evidencing
such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or'on any bond or
undertaking of the company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking.'
Extract from a Resolution of the Board of Directors of SAFECO INSURANCE COMPANY OF AMERICA
and of GENERAL INSURANCE COMPANY OF AMERICA adopted July 28,1970.
'On any.certificate executed by the Secretary or an assistant secretary of the Company setting out,
(r) The provisions of Article V, Section 13 of the By-Laws, and
(li) n copy of ihe po',vei'-oi-aitomey appolniment, executed pursuant ihereto, and
(iii) Certifying that said power-of-attorney appointment is in full force and effect,
the signature of the certifying officer may be by facsimile, and the seal of the Company may be a facsimile thereof."
l, Stephanie Daley-Watson , Secretary of SAFECO INSURANCE COMPANY OF AMERICA and of GENERAL INSURANCE
COMPANY OF AMERICA, do hereby certify that the foregoing extracts of the By-Laws and of a Resolution of the Board of Directors
of these corporations, and of a Power of Attorney issued pursuant therelo, are true and correct, and that both the By-Laws, the Resolution
and the Power of Attorney are still in full force and effect.
lN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation
A'Ft^.;Whox-
this l'l+1.a^v ot ,L4*2+tl 2o;7 '
,&p/s,rt-i WU:f--
STEPHANIE DALEY.WATSON, SECRETARY
Safeco@ and the Sateco logo are registsred trademarks of Safeco Corporallon.
tr--^%
Wffi#
s-0974/DS 4/05 WEB PDF
RES.B Page 124 of 151
ACORD,, CERTIFIcATE oF LIABILITY INSURANCE DATE(MM/DDlYYY'
03/tr/2008
a
N
N
N
N
z
I
(J
PRODUCER
aon nisk services Northeast, rnc.
fka non nisk services, rnc. of new York
199 water street
New York NY 10038-3551 usA
nuo^-p-(866) 283-7L22 FAx-(847) 953-5390
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY
AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE
COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE NAIC #
INSURED
lvlcl Communi cati ons Servi ces, Inc.
140 west Street
New York NY 10007 usA
TNSURERA: American Home ASsurance Co.19380
INSURER B:
INSURER C
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDINC
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDTTIONS OF SUCH POLICIES.
ACGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
I,TR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVI
DATE(MM\DD\YY)
IOLICY EXPIRATION
DATE(MM\DD\YY)LIMITS
A ;ENERAL LIABILITY L)J) 5LZ
Seneral Li abi l i ty (com
06/30/07 06/30/08 EACH OCCURRENCE $r,, 000,000
ll counmnctel cENERAL LrABrLrry
I
cr-nrvs ueor ! occun
J-
DAMACE TO RENTED
PREMISES {Ea occurcnce)
$1,000,000
Mhu hXP (Anyone person)
PERSONAL & ADV INJURY $1,000,000
J CENERAL ACCRECATE $2 , 000 ,000
! rorrcv ! iJ.$ ! loc
PRODUCTS - COMP/OP AGG $2 ,000, 00(
A
A
AUT
lF
OMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON OWNED AUTOS
1606848
luto t-iability verizon
1606849
Auto Liability- verizon
cA1606847
luto t-iability- verizon
06/30/07
06/30/07
06/30/07
06/30/08
06/30/08
06/30/08
COMBINED SINCLE LIMIT
(Ed accident)$1, 000, 00(
E BODILY INJURY
( Per person)
F BODILY INJURY
(Per accident)
tr PROPERTY DAMACE
(Per accidert)
-l nNvnuro
I
AUTO ONLY . EA ACCIDENT
oTHER THAN EA ACC
AUTO ONLY:
AGC
fo..u* ! .rot*r"oot
|-lo.or.t,r'-t
f *ru*r,o*
EACH OCCURRENCE
ACCREGATE
WORKARS COMPENSATION AND
EMPLOYERS' LIABILITY
vc sTAru- | lorH-
E.L. EACH ACCIDENT
OFFICER-/MEMBER EXCLUDEDI
lfyes, de$ribe under SPECIAL PROVISIONS
below
E.L, DISEASE-EA EMPLOYEE
E.L. DISEASE-POLICY LIMIT
OTHER
ts-
Re: night of way use permit.
The city of auburn is included as Additional rnsured as required by written contract. This coverage is primary and
non-contributory as required by written contract.
CERTIFICATE HOLDER CANCEI,I,ATION ;-43tL
E=+
c.ity of Auburn, wA
Attn: Amber Mund
25 west Ma'in Street
Auburn wA 98001 usA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TtIE EXPIRATION
DATE THEREOF,THE ISSUINC INSURERWILL ENDEAVORTO MAIL
30 DAYS WRITTEN NOTICE TO TI-IE CERTIFICATE HOLDER NAMED TO THE LEFT.
BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES.
-M- 9."{.%...' o -'./O4*r -9*+:
IACORD 25 (2001/08)ACORD CORPORATION Igf,'
RES.B Page 125 of 151
POLICY NUMBER: GL'159-53-12
VERIZON COMMUNICATIONS INC.
coMMERcTAL GEN ERAL b,tFi.JU
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENEML LIABILITY COVEMGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Orsanizatlon(s):Location(sl Of Covered Ooerations
AS REQUIRED BYWRITTEN CONTRACT OR
AGREEMENT
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section ll - Who ls An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury'', "property
damage" or "personal and advertising injury''
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s) desig-
nated above.
O ISO Properties, Inc.,2004
INSURED'S COPY
B. With respect to the insurance afforded to these
additional insureds, the following additional exclu-
sions apply:
This insurance does not apply to "bodily injury" or
"properly damage" occurring after:
1. All work, including materials, parts or equip-
ment furnished in connection with such work,
on the project (other than service, maintenance
or repairs) to be performed by or on behalf of
the additional insured(s) at the location of the
covered operations has been completed; or
2. That portion of "your work" out of which the
injury or damage arises has been put to its in-
tended use by any person or organization other
than another contractor or subcontractor en-
gaged in performing operations for a principal
as a part of the same project.
cG 20 10 07 04 Page 1 of 1
RES.B Page 126 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4819
Date:
June 12, 2012
Department:
Public Works
Attachments:
Res 4819
TIP Project No. 67 - Project Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council to approve an amendment to the 2012-2017 TIP which adds a new Citywide
Traffic Signal Safety Improvement Project.
Background Summary:
The City of Auburn was recently awarded a grant from the Washington State Department
of Transportation for $400,000 with no match required to improve safety at various
intersections throughout the City.
The program distributes funds from SAFETEA-LU's Federal Highway Safety
Improvement Program (HSIP). As part of the award, Auburn is required to add the
project to the 2012-2017 Transportation Improvement Program (TIP) and the
Washington State Transportation Improvement Program (STIP) in order to be eligible to
obligate the awarded federal funds.
O 4.9.3
Reviewed by Council Committees:
Planning And Community Development, Public Works Other: Legal
Councilmember:Backus Staff:Snyder
Meeting Date:June 18, 2012 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 127 of 151
RES.C Page 128 of 151
RES.C Page 129 of 151
RES.C Page 130 of 151
ARTERIAL STREET FUND (102)Capital Facilities Plan
Six Year Capital Facilities Plan, 2012-2017 Special Revenue Fund
Project Title: TIP # 67
Project No:cpxxx
Project Type:Intersection Improvement
Project Manager:TBD LOS Corridor ID# xx
Description:
Budget: 2010YTD Actual201110 Budget
BudgetExpendituresBudgetBalance
- - - -
- - - -
- - - -
Activity:
(Previous Yrs)2011 YE 2012 Year EndTotal Project
Funding Sources:Prior to 2011Estimate2012 Budget2013 BudgetProject TotalCost
Unrestricted Street Revenue - - - - - -
Grants (Fed,State,Local)- - 400,000 - 400,000
Traffic Impact Fees - - - - - -
REET2 - - - - - -
Other - - - - - -
- - - 400,000 - 400,000
Capital Expenditures:
Design - - 80,000 - 80,000
Right of Way - - - - - -
Construction - - - 320,000 - 320,000
- - - 400,000 - 400,000
TotalExpenditures
20142015201620172012 - 2017Beyond 2017
Funding Sources:
Unrestricted Street Revenue - - - - - -
Grants (Fed,State,Local)- - - - 400,000 -
Traffic Impact Fees - - - - - -
REET2 - - - - - -
Other - - - - - -
- - - - 400,000 -
Capital Expenditures:
Design - - - - 80,000 -
Right of Way - - - - - -
Construction - - - - 320,000 -
- - - - 400,000 -
Grants / Other Sources:
This project will implement traffic signal safety improvements at applicable high accident intersections citywide. Improvements at each
intersection will include some or all of the following; Flashing Yellow Arrow left turn operations, installation of auxiliary signal heads, new or
improved vehicle detection systems, installation of signal head back plates with reflective yellow border tape, countdown pedestrian signal
heads, enhanced pedestrian pushbuttons, and new LED signal lamps.
Progress Summary:
Future Impact on Operating Budget:
Total Expenditures:
Total Expenditures:
Total Funding Sources:
Forecasted Project Cost:
Citywide Traffic Signal Safety Improvements
Budget Amendments
Adjusted Budget
Total Funding Sources:
This project will have no impact on the operating budget for street maintenance.
Adopted Budget
RES.C Page 131 of 151
ALGONA
KINGCOUNTY
SUPERMALL
18
4TH ST SE
A ST NE
F
ST
SE
5T H S T SW
12TH ST SE
L
ST
SE
D
ST
SE
I ST NE
D
ST
SE
B
ST
SE
I
ST
SE
O
ST
SE
V
CT
SE
31ST ST SE
SUPERMALL WAY SW
F
S
T
SE
D
ST
SE
17TH ST SE
O ST NE
H
ST
S
E
PIKE ST NE
D S T S E
U
ST
SE
12TH ST SE
14TH ST SE
15TH ST NE
8TH ST SE
F P L N E
J
ST
SE
ELM LN SE
A
ST
SW
H ST NE
F
ST
SW
T
ST
SE
K
ST
SE
6TH ST NE PIKE PL NEM ST NE14TH ST NE N ST NE
L
ST
SE
H
ST
SE
B
ST
SE RIVERVIEW DR NE16TH ST NE
20TH ST SE
PIKE ST NE
A PL SE
1 9 TH ST SE
D P L S E
26TH ST SE
K ST NE
N
ST
SE
DEA
L
S
WAY
S
E
G ST NW
D
ST
SE
O
CT
SE
4 TH S T NE
26TH ST SE
A ST NW
D
ST
SE
U
ST
SE
T
ST
SE
K
ST
SE
DOGWOOD
LN
SE
V ST NE
F
ST
SE
PIKE
ST
SE
21ST ST SE
H
ST
SE
23RD ST SE
8 T H S T N EF ST NW
C PL SE
J
ST
S
E
B ST NW
28TH ST SE
R ST NEG ST N W
SUPE
R
M
A
L
L
DR
SW
3RD ST SE
8TH ST SE
H
ST
SE
J
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T
B
LVD
(B
OEING)
PERIMETER
RD
SW
10TH ST NW I PL NE
E
AST B
L
VD
(BOEING)
CLAY ST NW
11TH ST SE
E MAIN ST
2ND ST SW
CLAY ST NW
F
CT
SE
N DIVISION ST3RD S T NW
H
ST
SE
28TH ST SE
2ND ST NW
26TH ST SE
LUND
RD
SW
U ST NE
19TH ST SE
2ND ST SE
4TH ST SE
14T H ST N E
16TH ST SE
C
ST
SE
R ST NE4TH ST N E3RD ST N E1ST S T N E
9TH ST SE
2 N D ST N E6TH ST N W K ST NE
3RD ST SW
12TH ST NEB ST NE
K
ST
SE
1ST ST SW
1ST ST NW
1ST ST SE
M ST NE
26TH ST SE
4TH PL NEO ST NE
G
ST
SE
S
ST
SE
PIKE
ST
SE
S
DIVISION
ST
14TH PL NE
O
ST
SE
1 S T S T N E3RD S T N E
H
ST
SE
27TH ST SE
K ST NE 3 R D ST N E
6 TH S T S E
7T H ST N E
D
PL
SE
1S T S T S E7TH S T N E 1 6 T H ST N E
M
ST
SE
10TH ST NE
E
ST
SE
6TH ST SE
G
PL
SE
4TH ST S W
3RD ST SE
PIKE
ST
SE
O
ST
SE
11TH ST N EN DIVISION ST
3RD ST SE
PA R K AV E N E 11TH ST NE
23RD PL
S
E
7TH ST SE
RIVERVIEW DR N EA ST NE
15TH ST SE
2 8 T H ST SE
13TH ST NE2ND S T NE
9TH ST SE
B ST NE 7TH ST NE1ST ST SEPARK AV E NE
E
ST
SE
24TH ST SE
18TH ST SE
20TH ST SE
11TH ST SE
8TH ST SE
19TH ST SE
13TH ST SE
14TH ST SE
24TH ST SE
10TH ST NE
N
ST
SE
28TH
PL
SE
CEDAR DR SE
22ND ST SE
21ST ST SE
27TH ST SE
25TH ST SE
6 T H ST N E
5 TH ST S E
7 TH ST S E
R PL NE6TH ST NE3RD ST NE
C
ST
SE
H ST NW N ST NE9TH ST NE 1ST ST NE2ND ST NE
2ND ST SE
HOWARD RD SE
5 T H S T N E
27TH ST SE
28TH ST SE 28TH ST S E
5T H S T N E 5TH ST NE
30TH ST SE
8TH ST SW
BIRCH
LN
SE
1 2 TH S T N E
4TH ST SW
H EN RY RD NE
28TH ST SE
J
ST
SE
6TH ST NW
23RD ST SE
WESTERN AVE NW 16TH ST NE
G
ST
SE
22ND ST SE
23RD ST SE
24TH ST SE
25TH ST SE
102ND AVE SE 104TH AVE SE
H
O
W
A
R
D
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D
S
E
K
ST
SE
L
ST
SE
C
ST
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F
ST
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E ST SE
104TH PL SE
D
ST
SW
F ST NE
G
S
T
SE
D
ST
SE
C
PL SE
I
ST
SE
F ST
SE
F
ST
SE
B
ST
SE
G
ST
SW
4TH
PL
SE
T ST NEE ST NE
L PL SE
D
S
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ST
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TRANSIT
RD SW
PIKE PL NE
B
ST
SW
K
ST
SE
L
ST
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ST
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C
ST
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C
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T
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R PL SE
D ST NE J ST NE
H
ST
SE
L ST NE
L
ST
SE
I ST NE
D
ST
SE
D ST NW
ASPEN
LN
SE
2 1 ST P
L
SE
S
ST
SE
G
ST
SE
1ST ST NE
U
S
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29TH ST SE
SE 320TH S T8TH S T NE
C
ST
SW
A
U
B
URN
WAY S
A
ST
SE
1 5T H ST SW
E M A I N S THARVEY RD NEW MAIN ST I ST NE15TH ST NW 3RD ST NW 3RD ST NE
17TH ST SE
4TH S T SE
RIVERWALK
DR
SE
AUBURN-BLACK DIAMOND RD SE
RIVERWAL K D R SE
A ST NW
R
ST
SE
A ST NE
15TH ST SW
M
ST
SE
M
ST
SE
14TH ST NWB ST NW 15TH ST NE
3 R D ST SW
AUB
U
R
N
W
A
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S
1 0 TH S T N E
R
ST
SE
R
ST
S
E
AUBURN WAY N
BOUNDARY BLVD S W
C
S
T
S
W
C
ST
SW
D ST NEA ST NE
6TH ST SE
M ST NE
C
S
T
SW
R
ST
SE
C ST NW
R
S
T
S
E
Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy.
Map ID: 3839Printed On: 10/26/11
Signal Safety Improvements
0 300 600 900 1,200 1,500
FEETProposed Traffic Signal Improvements
City of Auburn
Parks
Water Features
HSIP City Safety Program (2009-2015)
167
1675
18
18
KENT
KINGCOUNTY
PIERCECOUNTY
EDGEWOOD SUMNER
FEDERALWAY
PACIFIC
DESMOINES
A ST SE
C ST SW
B ST NW
I ST NE
AUBURN WAY S
M ST SE
AUBURN WAY N 124TH AVE SE
R ST SE
132ND AVE SE
S 277TH ST
WEST VALLEY HWY N
C ST NW
W MAIN ST
112TH AVE SE
E M AI N ST
4 1 S T S T S E
29TH ST SE
SE 312TH ST
51ST AVE S
K
E
RSEY WAY SE
8TH ST NE
37TH ST NW
LAKELA
N
D
H
I
L
L
S
W
A
Y
S
E
15TH ST NW
LAKE TAPPS PKWY SE
R ST SE
SE 256TH ST
SE 240TH ST
STATE RTE 161
132ND AVE SE
116TH AVE SE
PACIFIC HWY S
S 336TH ST
SE 272ND ST
68TH AVE S
J O V I T A BLVD E
124TH AVE SE
K
E
N
T-DES MOINES RD S
CENT
RAL AVE S
36TH AVE S
S 277TH ST
S 288TH ST
4TH AVE N
S E 2 7 4 T H S T
S 240TH ST
E VALLEY HWY E
S 272ND ST
S 260TH ST 148TH AVE SE
M
I
L
I
T
A
R
Y R
D S
S 32 4 TH S T
CANYON DR SE
16TH AVE S
SE 272ND STS 272ND ST
MILITARY RD S
21
4
T
H A
V
E
E
SE 240TH ST
AUBURN-ENUMCL
A
W
R
D S
9TH ST E
S 288TH ST
182ND AVE E
S E L A K E HOLM RD
E
N
C
H
A
N
T
E
D
P
K
W
Y
S
SE 304TH ST
2ND ST E
S T U CK RIVER D R SE
53RD ST SE
SE 320TH ST
37TH ST SE
M ST NE
SE 2 8 4 TH ST
4
6
T
H
P
L
S
17TH ST SE
S 296TH ST
PERIMETER RD SW
ACADEMY D
R S
E
W ST NW
S 287TH ST
SCENIC DR SE56TH AVE S
S 300TH PL 144TH AVE SE
F ST SE
H ST SE
B ST SE
FOSTER AVE SE
1
0
5
T
H
P
L
S
E
SE 310TH ST
S 305TH ST
127TH
PL SE
R ST NW
108TH AVE SE
RES.C Page 132 of 151
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4823
Date:
June 12, 2012
Department:
Planning and Development
Attachments:
Res 4823 Gray
Budget Impact:
$0
Administrative Recommendation:
City Council to introduce and adopt Resolution No. 4823.
Background Summary:
The City of Auburn is responsible for the establishment and modification of physical
property addresses within the municipal limits of the City of Auburn. Consistent and
logical addressing is necessary for ensuring expedient and accurate emergency service
response. Chapter 12.52 (Street Names) of the Auburn City Code establishes the
standards for street names. It states that the Building Official has authorization to
establish street naming and addressing standards and that the City is divided into
quadrants for which standards are established. Main Street and Division Street are
designated as the axis that creates the quadrants. Additional standards are established
that define how a suffix for each street is established (e.g. A Street "NE"). Chapter 15.52
(Building Numbering) of the Auburn City Code establishes the rules and procedures for
assigning building numbers and designates the Building Official as the local responsible
official for enforcement of the adopted standards. It states that the Building Official has
the authority to establish standards and procedures for assigning building numbers that
are logical and consistent throughout the City. Previous Building Officials have
developed administrative guidelines and procedures for address assignment that have
been updated periodically as needed and that are used by City staff to assist in the
setting or modification of addresses.
Errors or inconsistencies in addressing may occur as a result of historical address
assignment, annexations that occurred which incorporated properties addressed under
County protocols, human error or addresses that were established prior to the adoption
of addressing protocols. Several years ago, the City discovered addressing errors in the
Lakeland area during a public safety response. At the Mayor's direction, staff conducted
a review of addresses in Lakeland and identified and corrected erroneous address
assignments. Subsequent to this effort, the Mayor directed staff to conduct a
comprehensive review of all addresses citywide to identify potential address inaccuracies
AUBURN * MORE THAN YOU IMAGINEDRES.D Page 133 of 151
or inconsistencies that posed a significant public safety response issue. Staff from all
City departments plus a representative from the Valley Regional Fire Authority convened
as the Addressing Committee. This Committee conducted the aforementioned
comprehensive review with the overall goal of identifying erroneous or inconsistent
addresses that absolutely needed to be changed to ensure correct and timely public
safety response by police responders or fire responders or emergency medical services
responders or all responders. As such, while the Committee started with an initial larger
number of addresses that warranted potential consideration, it ultimately identified a
limited number of address changes that needed to be made based on concurrence from
all reviewers that there was a significant public safety concern for each of them.
Following its identification of those addresses absolutely warranting change for public
safety response purposes, the Addressing Committee forwarded its recommendations to
the Department Directors and the Valley Regional Fire Authority Administrator. The
Directors and the Administrator met and reviewed all proposed address changes before
submitting to the Mayor their recommended address changes totaling 141 addresses.
On February 14, 2011, staff presented the proposed address changes to the Planning
and Community Development Committee for review and discussion. At the conclusion of
this discussion, the Committee requested staff conduct public outreach to affected
properties inclusive of public meetings.
Following the February 14, 2011 Planning and Community Development Committee
meeting, staff assembled the list of affected property owners and prepared a letter and
accompanying map to be sent to each property owner of record pursuant to current
County assessment records. On March 14, 2011, City staff sent letters to all forty-six
affected residential property owners. Each letter provided an aerial photograph that
showed the existing and proposed address, explained the implementation strategy,
explained the rationale behind the address change, and invited property owners to a
March 29, 2011 community meeting. On March 15, 2011 letters were sent to all fourteen
affected commercial property owners. Each letter provided an aerial photograph that
showed the existing and proposed address, explained the implementation strategy,
explained the rationale behind the address change, and invited property owners to a
March 30, 2011 community meeting. On March 21, 2011 letters were sent to all twenty-
four businesses that had a valid and current business license on record that were
occupying an affected commercial property. Letters were sent to business owners in
order to ensure that they were notified of the potential change in address so that they
could make appropriate arrangements to update documentation, licenses, marketing
materials, and/or letterhead. Recipients of this letter were also invited to the March 30,
2011 community meeting. On March 30, 2011 a community meeting was held at Dick
Scobee Elementary School at 7:00 p.m. The meeting was staffed by the Mayor, Planning
& Development Department staff, Valley Regional Fire Authority staff, Police Department
staff and Community Services staff. Twenty-three property owners attended this meeting
which was targeted towards affected residential property owners. Of the twenty-three
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property owners, six spoke about changes in the neighborhood of 4 th Pl. NE, two spoke
about changes in the Alpine Drive neighborhood, one spoke about changes at H Street,
and one spoke about changes at M Place. Residents of the 4th Pl. NE neighborhood
also provided a petition in opposition of any address changes that was signed by all
seven affected property owners. City staff recorded comments and concerns of the
meeting attendees. On March 31, 2011 a community meeting was held at Dick Scobee
Elementary School at 7:00 p.m. The meeting was staffed by representatives from the
Planning & Development Department, Police Department, Community Services and
Valley Regional Fire Authority. Five property owners attended this meeting which was
targeted towards affected commercial property owners. All attendees were in opposition
of the change and generally concurred that if it had to happen the timing was poor due to
the economic climate. City staff recorded the comments and concerns of the meeting
attendees. Staff from the Police Department and Valley Regional Fire Authority attended
all three public meetings and were able to provide an emergency services perspective to
the proposed address changes.
As a follow up to each community meeting, City staff prepared summary notes of the
comments provided at each meeting and emailed them to meeting attendees on April 20,
2011. Staff received suggested changes were received from one of the residential
property owners. The suggested changes were incorporated into a revised set of notes
which were then emailed back out on April 22, 2011. On April 22, 2011 follow up letters
were sent to all affected residential and commercial property owners, as well as the list
of business license holders who were occupying an affected commercial property. The
letter informed recipients that a second public meeting had been scheduled for May 3,
2011 for those who were unable to attend the March meetings or for those who wanted
to raise additional points that had not been made during the earlier meetings. On May 3,
2011 a community meeting was held at Terminal Park Elementary School at 7:00 p.m.
The meeting was staffed by representatives from the Planning & Development, Police
Department, Community Services and Valley Regional Fire Authority. One property
owner attended the meeting and provided comments. City staff recorded the comments
and concerns of this meeting attendee. On June 30, 2011 staff from the Police
Department, Planning and Development Department and Valley Regional Fire Authority
convened for the purposes of discussing the public input that was received and how it
pertained to the proposed address changes. Subsequent to this meeting, staff conducted
a substantive review of all the address changes inclusive of conducting field inspections
of all affected properties, holding additional Addressing Committee meetings and
multiple consultations with the Department Directors and VRFA Administrator.
Staff reported back to the Planning and Community Development Committee at its
February 27, 2012 regular meeting at which time the Committee Chair authorized the
receipt of public input from some of the affected property owners. The Planning and
Community Development Committee continued its discussion on the proposed address
changes to its March 26, 2012 meeting at which time the Committee chair authorized the
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receipt of additional public comment from some of the affected property owners. At the
March 26, 2012 meeting, staff requested additional time before coming back to the
Committee to investigate potential implementation strategies that could potentially
mitigate some of the impacts to affected property owners. At the Committee's May 29,
2012 meeting, staff reported that the potential implementation strategies consisting of a
possible two year effective period and an address assistance change payment were not
available. Regarding the two year implementation strategy, the City was unable to
secure the agreement of the United States Post Office to forward mail for longer than a
year. Regarding the address assistance change payment, the City conferred with the
State Auditor's Office who determined that the City could not pursuant to state law
provide this type of payment.
On May 29, 2012 the Planning and Community Development Committee meeting
recommended to the full City Council approval of Resolution No. 4823. The Finance
Committee reviewed Resolution No. 4823 at its June 4, 2012 meeting. Pursuant to
Section 15.52.055 (Changing a building number - Procedures) of the Auburn City Code,
a public hearing before the Auburn City Council has been scheduled for June 18, 2012 -
concurrent with the City's consideration of Resolution No. 4823. Pursuant to this code
section, staff mailed written n otice of the public hearing to all potentially affected
property owners, utility providers, the U.S. Postal Service, and any other appropriate
outside service agencies as determined by the Building Official on June 6, 2012 . The
City Clerk published legal notice in the June 7, 2012 edition of the Seattle Times.
Following any decision by the City Council to approve Resolution No. 4823, several
implementation strategies to minimize impact to affected property owners will be
conducted inclusive of:
A. One Year Implementation Period : Resolution No. 4823 shall be effective and in full
force one (1) year from its initial passage date to provide affected property owners
adequate time to prepare for their address change.
B. Written Notice to Affected Property Owners : Upon adoption of the Resolution, written
notification to all affected property owners will be conducted to provide owners with
information on the effective date for their address change, instructions that they will need
to make necessary adjustments to billing accounts, letterhead, checkbooks, etc and
contact information for questions or information needs.
C. Written Notice to Other Agencies and Companies : Upon adoption of the Ordinance,
written notification of the address changes will be conducted to all pertinent
governmental agencies such as the County Assessor Departments, the U.S. Postal
Service, City Departments, Valley Regional Fire Authority, Puget Sound Energy, School
Districts, Utility Districts, telecommunication providers, mapping companies, solid waste
disposal purveyors, etc.
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D. Field Verification : In the final ninety (90) days of the one (1) year period before the
Resolution shall take effect, a field survey will be conducted by City staff in order to
determine which addresses have been updated and which have not. Where it is
determined that the numbers have not been updated, City staff will provide a written
reminder to the responsible property owner (s) to remind them of the need to update
their address and will offer information and assistance to affected property owners as
needed or requested.
O 4.9.2
Reviewed by Council Committees:
Finance, Planning And Community Development Other: Legal
Councilmember:Backus Staff:Snyder
Meeting Date:June 18, 2012 Item Number:RES.D
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4825
Date:
June 12, 2012
Department:
Public Works
Attachments:
Res 4825
Budget Impact:
$0
Administrative Recommendation:
Finance Committee recommend City Council adopt Resotuion 4825.
Background Summary:
Staff recommends the surplus of the following equipment:
6903B 1998 International Vactor Truck, VIN 1HTGGAHT3XH643522, Fixed Asset Number 55000 6903B
The Vactor unit is 14 years old and is past its useful life and has been replaced. It is more cost effective for
the City to realize the money from the sale of the vehicle than to continue to allow the general overall
condition to deteriorate by sitting idle, further diminishing its resale value.
F 4.6.1
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Dowdy
Meeting Date:June 18, 2012 Item Number:RES.E
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4827
Date:
June 12, 2012
Department:
Public Works
Attachments:
Res 4827
Exhibit A - Amendment
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Resolution No. 4827.
Background Summary:
Resolution No. 4827 authorizes the Mayor and City Clerk to amend the existing Memorandum of
Agreement for traffic maintenance services between the City of Auburn and Pierce County to increase the
maximum not to exceed amount from $25,000 annually to $125,000 annually.
In 2011 the City of Auburn executed the memorandum of agreement with Pierce County Traffic Services
division to provide roadway maintenance south of the White River in order to test the competitiveness and
quality of Pierce Counties services as compared to King County. Staff was very pleased with the customer
service and quality of work provided by Pierce County and proposes to expand the scope of the agreement
to provide for citywide roadway striping services.
There is $125,000 budgeted for pavement marking improvements in the Street Fund pending the approval
of Budet Adjustment #8.
O 4.9
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:June 18, 2012 Item Number:RES.F
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FIRST AMENDMENT TO
MEMORANDUM OF AGREEMENT NO. 11-79192
BETWEEN PIERCE COUNTY
AND
CITY OF AUBURN
REGARDING TRAFFIC MAINTENANCE SERVICES
THIS FIRST AMENDMENT to Agreement 11-79192 is entered into between
PIERCE COUNTY, a municipal corporation and political subdivision of the State of
Washington(herein referred to as "COUNTY"), and CITY OF AUBURN, a municipal
corporation of the State of Washington (herein referred to as "CITY").
WHEREAS, the parties hereto have previously entered into Agreement No.11
79192 fully executed on July 8, 2011, to establish the rights, duties, and responsibilities
of the parties with regards to the traffic maintenance services requested by the CITY; and
WHEREAS, the services requested by the CITY costs exceed the estimated
amount allowable per calendar year in this agreement; and
NOW, THEREFORE, in consideration of the mutual benefits to be derived by each
of the parties;
IT IS HEREBY AGREED as follows:
1. The COUNTY shall provide the agreed upon requested services to the CITY in
accordance with this agreement.
2. The maximum consideration of this agreement shall be increased from $25,000
per calendar year to $125,000 per calendar year for 2012 and 2013.
3. ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL AGREEMENT
SHALL REMAIN IN FULL FORCE AND EFFECT.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be
duly executed, such parties acting by their representatives being there unto duly
authorized.
Memorandum of Agreement #11-79192
Amendment #1
Page 1
RES.F Page 150 of 151
The parties have executed this Agreement this 5th day of June, 2012.
CITY OF AUBURN PIERCE COUNTY
Signature Date ROSECUTING ATTORNEY Date
form only)
Title
BUDGET AND FINANCE Date
Approved:
DEPARTMENT DIRECTOR Date
Memorandum of Agreement #11-79192
Amendment #1
Page 2
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