HomeMy WebLinkAbout05-21-2012 .r =� * Finance Committee
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May 21, 2012 - 5:30 PM
` � Annex Conference Room 1
- _ wASt�iNCTON' MINUTES
L CALL TO ORDER
CHair John Partridge called the regular meeting to order at 5:31 p.m. in Conference
Room 1 located an the second floor of the City'HaIFAnnex located at One East Main
Street in Aubum.
A. Roll Call
Chair Partridge, Vice Chair John Holman and Member Largo Wales were present
City officials and staff present during the meetingwere: Mayor Peter B. Lewis,
Deputy Mayor Nancy Backus, City Attomey Daniel B. Heid, Finance Director
Shelley Coleman, Planning and Development Director Kevin Snyder, Planning
Manager Elizabeth Chamberlain, Community Services Manager Michael Hursh,
and City Clerk Danielle Daskam. Also present was Scot Pondelick.
B. Announcements
There was no announcement.
C. Agenda Modifications
Agenda modifications included the transmittal of the May 7; 2012 Finance
Committee minutes and the additlon of Resolution No. 4821 to discussion items.
II. CONSENT AGENDA
A. Minutes of the May 7, 2012 regular meeting
Vce Chair Holman moved and MemberWales seconded to approve the May 7,
2012 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman) �
Claim check numbers 413462 rivough 413835 in 4he amount of$5,178,127.81
dated May 21, 2012.
Committee members reviewed the Gaims and payroll vouchers and briefly
discussed daims vouchers 413531, 413665, 413794, 413801, and 413813.
Member Wales requested tFiat Parks, Arts and Recreation Director Faber or his
representative provide an update to 4he Committee on the Before antl After School
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Program; including its funding, that is provided at West Aubum Senior High
school.
In response to questions from Mem6erWales regarding fleet repairs, Finance
Director Coleman e�lained that most ofthe routine fleet service is performed by
the city shop while more complex and technical servicingis pertormed by the
dealership. Finance Director Coleman offered to provide copies of the vendor
history for the Ford dealership and Chevrolet dealership.
�ce Chair Holman moved and Member Wales secanded to recommend approval
of Gaims and payroll vouchers to the full Caunal.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 532887 thraugh 532927 in the amount of$839,234.99 and
electronic deposit transmissions in the amount of$1,176,252.43 for a grand total
of$2,015,487.42 for the period covering 05/03/12 to 05/16/12.
See claims vouchers above for approval of payroll vouchers.
III. DISCUSSION ITEMS
A. March 2012 Financial Report (Coleman)
Committee members re4iewed the March 2012 Financial Report.
Finance Director Coleman noted that revenues were less than expenditures
through the end of March. Property taxes in the amount of$5-$6 million will be
received at the end of Apr'il.
Director Coleman pointed out that building permits:and development services fees
are above last year's and Ehis year's budget estimate.
Finance Director Colemari adVised that two months of SCORE jail costs will be
reflected in next month's report.
It was also noted that the Golf Course Fund has an operating loss of$284,327,
altfiough it is expected that by the end of August the fund will enjoy a profit. The
water and sewer funds also Fiave operating losses, however the utility rate
increases wiU be in effect nextmonth. Director Caleman spoke regarding the
need to have sufficienYreserves to cover depreciation or a replacement program;
There was brief disoussion regarding SCORE jail costs and financial models
related to 4he jaiL
Vice Chair Holman congratulated Finance Director Coleman on the status of the
City's investrnent portfolio.
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ChairPartndge requested that the Gity's investment portfolio summary include a
comparison of the City's investment portfolio to the previous period.
B. Ordinance No. 6412 (Snyder)
An Ordinance of the City Council of the City of Aubum, Washington, amending
Section 19.04.070 of the Aubum City Code relating to transportation impact fee
exemptions
Planning Manager Chamberiain explained that Ordinance No. 6412 will extend the
exemption for the imposition and collection of traffic impact fees within the
Downtown Catalyst Area. The exemption was originally implemented to promote
economic developmerrt in the downtown area. The exemption is due to expire on
June 30, 2012. The proposed Ordinance would extend the exemption'to June 30,
2014. The Planning antl Community Development Committee recommended
approval of the Ordinance at their last meeting.
C. Resolution No. 4815 (Coleman)
A Resolution of the City Counal of the City of Aubum, Washington, authorizing the
City to accept a federal grant in the amount of$202,500 from the Federal Aviation
Association (FAA)to update the airport master plan and wildlife hazard
assessment and authorizing the execution of the g�anYagreement
Finance Director Coleman reported that the Muniapal Services Committee
approved Resolution No. 4815 at their last meeting. The Resolution approves a
graht from the Federal Aviation Administration in the amount of$202,500 for the
update of the airport master plan. The City's matching share is $22,500.
D. Planning and Community Development Project C412A0 (Snyder)
Change order in the amount of$21,322.09 to the executed contract with Hoffman
Construction and final acceptance of the expanded gravel and pervious surfaces
parking lot, graveled shoulders and pervious pathways at the Auburn
Environmental Park
Planning and Developmerit Director Snyder explained that staff is requesting
approval of a change o�der in the amount of$21,322.09 to the contract with
Hoffman Construction and final acceptance of Project No. C412A0 for the gravel
and pervious surfaces parking lot, graveled shoulders and pervious patt9ways at
the Aubum Environmental Fark. The Planning and Community Development
Committee reviewed the change order and finaF acceptance at thei�last meeting.
Director Snyder explained that the additional costs are due to additional gravel
because of unexpected wefiess and instability in the site soil conditions and
additional work requested by the City.
E. Resolution No. 4821
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A Resqlu6on of the City Councit of the City of Aubum, Washington, authorizing the
Mayor and City Clerk to execute an Interlocal Agreement with the City of Algona to
design and construct the Boundary Boulevard ResurFacing Project
MayorLewis stated that Resolution No. 4821 authorizes an interlocal agreement
with the City of Algona.for the resurtacing of Boundary Boulevard within the city
limits of Algona and Aubum, The City of Algona will be the lead agency for the
project.
IV. ADJOURNMENT
There 6eing no further business to come before the Committee, the meeting adjoumed
at 6:47 p.m.
APPROVED this ''�� day bf , 2012.
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John Partridge, Chair ^ Danielle Daskam, City Clerk
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