HomeMy WebLinkAbout06-04-2012 * Finance Committee
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June 4, 2012 - 5:30 PM
` ` � `' ' ` ` Annex Conference Room 1
��� � MINUTES
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I. CALL TO ORDER
Chair John Partridge calle.d the regular meeting to order at 5:30 p.m, in_Conference
Room 1 located on.the second floor of the City Hall Annex located at One East Main
Street in Aubum.
A. Roll Call
Chair Partridge, �ce ChairJohn Holman, and Member Largo Wales were
present. City officials and.staff members present included: Mayor Peter B. Lewis,
Assistant City Attomey Steve Gross, Planning and Development Director Kevin
Snyder, Finance Director Shelley Coleman, Ghief of Police Bob Lee, Emergency
Preparedness Manager Sarah Miller, Public Works Director Dennis Dowdy,
Principal Planner Jeff Dixon, Development Services Manager Jeff Tate, and City
Clerk Danielle Daskam.
Alsa present was Scot Pondelick.
B. Announcements
There was no announcement.
C. Agenda Modifications ,
Resolution No. 4826 was added to the agenda as a discussion item.
II. CONSENT AGENDA
A. Minutes of the May 21, 2012 regular meeting
Vice Chair Holman moved and Member Wales secondedto approve the May 21,
2012 minutes.
,i
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claim check numbers 413836 through 414180 in the amount of$3,313,877.16
and dated June 4, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 414083, 414078, 414107, and 414125.
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Member Wales moved and vice Chair Holman seconded to recommend approval
of claims and payroll vouchers to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 532929 through 532963 in the amount of$271,169.48 and
electronic deposit transmissions in the amount of$1;210,578.52 for a grand total
of$1,481,748.00 for the period covering 05/17/12 to 05/30l12.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4820 (Coleman)
A Resolution of the Gity Council of the City of Auburn, Washington, declaring
certain items of propertq as surplus and authorizing their disposal
Finance Director Coleman advised that Resolution No. 4820 authorizes the
surplus of a police vehicle that was totaled in an accident The vehicle will be
used as a parts vehicle, and once all viable parts are removed, it will be crushed
and sold forscrap metal.
vice Chair Holman moved and Member Wales seconded to recommend approval
ofiResolution No. 4820.
MOTION CARRIEDUNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. Ordinance No. 6410 (Coleman)
An Ordinance of the City Council of the City of Aubum, Washington, amending
Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by.
Ordinance No. 6351, Ordinance No. 6352, Ordinance No. 6362. Ordinance No.
6370, Ordinance No. 6378, Ordinance No. 6379: and Ordinance No. 6400,
authorizing amendment to the City of Autium 2011-2012 Budget as set forth in
Schedule "A" and Schedule'`B"
Finance Director Coleman presented budget amendment number B. The budget
adjustrnent amends the Gity's budget for actual 2012 beginning fund.batances,
adjusts revenues due to revisions in State shared revenues as a resuR ofrecent
State legislative action, and adjusts revenues and expenses reflecfing the recenUy
revised uGlity rates.
Finance Director Coleman expounded on tl�e transferof$2.5 million from the
General Fund to the Cumulative Reserve Fund to support committed
debt payments, revenue stabilization, and capital projects. By policy, an
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8.5%fund balance is maintained in 4he General Fund. The transfer will leave a
9%fund balance in the General Fund.
Finance Director Coleman reviewed the impact of'recentJegislation on State
shared reyenues. The State has suspended distribution of liquor excise taxes for
the second half of 2012 and the first half of next near. The State fias also taken a
permanent diversion of approximately 40% of proceeds. The State has also
reduced distributions of Streamlined Sales Tax.
There was brief discussion regarding the adjustrnent to the traffic infraction
revenue to reflecf lowered.red light photo iniractions: Red light photo enforcement
is expected to decline from $1.2 miliion to approzimately$500,000 for 2012.
On June 18, 2012, Ordinance No. 6410 willbe presented to the Finance
Committee for recommendation and Council.for approval.
B. Ordinance No. 6411 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 10.36.540 of the Aubum City Code and creating new Sections 9.14.030,
9:26.010; 9.26.020, 9.46.010, 9.58.020 and 9.62.010 of the Aubum City code
relating to updating prosecution code sections
Assistant City Attomey Gross reviewed Ordinance No. 6411. The Ordinance
updates code sections to ensure consistency with case law and adds additional
sections to the code related to prosecution.
C. Resolution No. 4814 (Lee)
A Resolution ofthe City Council of the City of Aubum, Washington, formally
accepting a grant from the Washington State Military Departrnent in the amount of
Sixty-two Thousand and Two Hundred Eighteen Dollars ($62,218.00)from the
United States Department of Homeland Security Emergency'Management
Performance Grant Program, and authorizing the Mayor and City Clerk to execute
the necessary agreements to accept said funds
Emergency Preparedness Manager Sarah Miller reported that Resolution No.
4814 accepts a $62,218.00 grant from the Washington State Military Department
as the City's allotment of annual Emergency Management Performance grant
monies.
D. Resolution No. 4822 (Dowdy)
A Resolution of the City Council of the City of Aubum, Washington; authorizing the
Mayor or designee to exeoute a VNholesale Water P�qreement between the City of
Au6um and the City of Tacoma
Public Works Director powdy ezplained that Resolution No. 4822 au4horizes the
negotiation and execution of a Wholesale Water qqreement between the City of
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Aubum and the City of Tacoma (d/b/a Tacoma Water). Entering into the
agreement with Tacoma allows the C'ity to purchase water in keeping with the
Gity's supply strafegy. The agreement will provide the City with a permanent
supply of 1.0 million gallons per day (mgd) of average supply and 1.8 mgd of peak
supply. There is an option for fhe City to decide whether to take an additional 1.0
mgd.
Director powdy advised thaYthe City has two interconnections that can be used:
one at B Street NW under the BPA powerline and a second that is under contract
at this time that will be located on Lea Hill.
Mayor Lewis stated that the additional water supply is needed to ensure there is
adequate water supply to rrieet customer demand during peak period antl while
work is being performed on the Ci4y's well system.
The ordinance will be presented to the full Council this evening for consideration.
E. Before & After School Programs (Faber)
Parks, Arts and Recreation Director Daryl Faber presented the City's brochure for
fhe Around the Bell before and after school program and additional information on
program activity and revenues and expenses.
The program serves approximately fifty different children. The program sites are
located at West Aubum High School and Lea Hill Elementary. Children from Dick
Scobee, EVergreen Heights, Hazelwood, Ilalko, Lea Hill, Terminal Fark and
Washington Elementary are served by the program. The program is overseen by
part-time staff direcUy.
Lastyears revenues were $101,856 with expenses at$94,983. Expenses include
salaries and wages of the direct staff, operating supplies, rentaVlease fees, and
transportation. Director Faberstated that the;school district provides the school
room for free, but there is a charge for janitorial serVices for each site.
The program has been in place for five to seven years.
There was brief discussion regarding facility use and the use of the golf course by
the school disVict students. Mayor Lewis suggested that Director Faber present •
an altemative program.for golf course facility use.
F. Resolution No. 4823 - Physical Address Change Recommendations
(Tate)
Gommittee to review proposed changes to physical addresses recommended by
the City of Aubum Addressing Committee and reviewed and approved by City
Directors and the Valley Regional Fire Authority (VRFA)Administrator.
Planning and Development Director Snyder reviewed Resolution No. 4823 which
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pertains to proposed changes for approximatety 140 addresses. The changes
were identified as public safety concems that could result in delayed or inaccurate
public safety re§ponses. The proposed address changes were initiallyreviewed
and recommended by the City's rriulti-departmenfal Addressing Committee. Staff
have held three public meetings to speak with potential impacted parties and held
discussions at Planning and Community Develop"ment Committees where
members of fhe public were allowed to speak to the issue.
At their meeting on May 29, 2012, the Planning and Community Development
Committee voted to forward Resolution No. 4823 to the tull Council for
consideration. A public hearing on the proposed address changes is scheduled
for the June 18th Council meeting. The resolution will be presented the same
evening for considerafion.
Member Wales commented that she is not convinced of the merits of the proposed
address changes. She requested that the proposal be scheduled for a
Committee of the Whole meeting.
Mayor Lewis stated that the proposed changes have been recommended by
police, fire, and department directors and are the minimum changes to alleviate
public safety concems.
In response to comments from Chair Partridge, Director Snyder stated that the
goafwasto change only those addresses which presented the highest public
safety concem.
Chair Partridge requested that in the future, newer Councilmembers, who may not
have been exposedta ail previous reviews of the information, be presented with
all information that,has been presented in the past
G. Resolution No. 4826
A Resolution of the City Council of the City of Aubum, Washington, providing for
the reduction of speed limits on arterial street routes within the city
Public Works Director powdy stated that since there are no known new funding
mechanisms on the horizon that would secure enough funding to bring the City's
arterials back up to a pavemer�t condition indez (PCI) of 70, Resolution No. 4826
reduces speed limits on those comdor streets where it is unsafe to travel any
faster and to discourage the use of the arterial streets to pass-through traffic and
allow longerlife of arterials.
Director powdy directed the Committee's attention to a map of proposed speed
limits where four corridors are identified for reduced speed limits.
Upon review and discussion, the Committee members;recommended changing
the speed limits along East Valley Highway/A Street SE as follows: from the south
aty limits to Lakeland Hills Way will be 30 mph, and Lakeland Hills Way to 374h
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Street SE will be 35 mph.
H. Proposed Amendment of the Interlocal Agreement between the City
and Port of Seattle (Dixon)
Staff to discuss a proposed amendment to ttie previous 1998 Interlocal Agreement
between the City and the Port of Seattle.
Principal Planner Dixon presented a proposed amendment to a previous Inte�local
qqreemeM between fhe City and the Poit of Seattle approved by Ordinance No.
5029 on January 20, 1998. The original.agreement was,related to construction of
the Port's wetland mitigation site located in northeast Aubum, provision of
infrastructure, and property transfer. The proposed amendment of the intedocal
agreement clarifies fhe related subject of control of floodplain storage capacity that
' was not sufficienUy addressed in the original agreement.
The proposed amendment clarifies that the Port has rights to 17% af the floodplain
storage capacity on the wetland mitigatio_n site; the City has the nght to the
remaining 83% of the floodplain storage.
V. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjoumed
af7:13 p.m.
APPROVED this \�day of-S�� , 2072.
� �
n Partridge, Chair D`anielle Daskam, City Clerk
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