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Home My WebLink About04-11-2012 (2) * Les Gove Communi Cam us cnr:oF. __�_'_ . tY P April 11, 2012 - 5:00 PM ` ' Annex Conference Room 2 • . .._. � - '1NA5H1NGTON" MINUTES ` �, � I. CALL TO ORDER � . A. Call to Order (Snyder) Chair Rich Wagner callecl the meeting to order at 5:11 p.m. in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, 1 East Main Street, Aubum, Washington. B. Roll Call Chair Rich Wagner, Vice-Chair Largo Wales and Member Wayne Osbome. Staff members present were MayorPete Lewis, Parks, Arts and Recreation Director Daryl Faber, Pianning Director Kevin Snyder, ProjectlConstruction Manager Steven Burke, City Engineer/Assistant Public Works Director Dennis Selle, Traffic Engineer Pablo Para, and Planning Support Clerk Bobbie Hodgkinson. Also in attendance was Nationai Development Council consultant Chuck Depew. C. Announcements There were no announcements. D. Agenda Modifcations There were no agenda modifications. II. CONSENT AGENDA A. February 23, 2012 Minutes (Snyder) Vice-Chair Wales moved and Councilmember Osbome seconded#o Approve. Motion caRied unanimously, 3-0. III. DISCUSSION ITEMS A. Update from the National Development Council (Chuck Depew/Michael Hursh) Chuck Depew presented the Committee with a brief overview of the Na6onal Development Council (NDC) and his professional background and what financial analyses he anticipates providirig for the City. Mr. Depew stated he will compile all cosf categories the City is IiRely to incur into one form. Pfanning Director Page 1 ofi4 Snyder clarified that one of the first tasks Mr. Depew will help the City with is a financial feasibility analysis that will look at potential funding and also review all of the work that has been done to date to make sure there are no fatal flaws in costs and bring that together in a white paper to bring back to the Committee. Planning Director Snyder§tated we have a technical consultant services agreement with NDC that was signed a few weeks ago, and currenUy we are pulling information together for Mr. Depew: The contract asks that within 45 days of receipt of the information that Mr. Depew come back to the City with a financial feasibility report to review and share with the Committee. In connection with operating costs, Planning Director Snyder stated that, as part ofthe RFP response, one of the areas the City would be looking at is the experience of a party to not only build the project but also to have the capacity to operate it for a period of time under contract. Planning Director Snyder stated that staff is currenUy working on drafting a draft RFP. He further stated that the technical consultant services relationship and the RFP relationship need to be and have to be separate, and the City would not have Mr. Depew review or comment on the RFP in order to avoid any conflict of interest should NDC decide to be a respondent. At the request of Chair Wagner, staff will provide a draft RFP at the next meeting. B. Update on Veteran's Administration Potential Partnerships (Mayor Lewis/Michael Hursh) Planning Director Snyder provided the update on the Veteran's Administration potential partnership. Rlanning Director Snyder statedthat Community Services Manager Hursh and Mayor Lewis are meeting with different providers in the area • to determine potential for partnerships and also doing an asset inventory to see what types of resources can support the partnerships previously discussed with the Committee. Planning Director Snyder also noted there are three different pushes that are happening concurrenUy to create the political will for support and resource dedication for the different projects that have been discussed with the Committee related to the Veteran's support services. He further stated, there are various funds that Mayortewis and CommunityServices Manager Hursh are currently working on. C. Campus Internal Traffic Flow Study Progress (Pablo Para/Dennis Selle) Traffic Engineer Pablo Para opened the discussion by stating that he hoped to get some direction from the Committee on fhe scope of the expanded traffic study and what are the main concems. He provided background on what was done in 2008 with the original traffic study, which did not include the library expansion. In reviewing the Overall Campus Plan, the Committee expressed concerns regarding traffic flow hazards in the water park area where children play and at the pinch point near the dumpster/trash can area adjacent to the rear building facade of the senior center. Parks, Arts and Recreation Director Daryl Faber commented Page 2 of 4 on a possible sidewalk connection and installation of fencing to help control crossing or access.focus points. Vice-Chair Wales noted another future poten6al issue is where another bathroom will be located because that could be another catch point. Parks, Arts and Recreation Director Daryl Faber suggested considering a possible lighted pedestrian crescent,intemal to the park in the vicinity of the proposed community center site, li6rary, museum, and senior center with quality pedestrian lighting. The Committee discussed various parking considerations and the possibility of a pedestrian path to the museum to use some of the museum parking and to possibly consider the new library expansion parking lot which is jointly owned by the City and the library. The Committee discussed campus signage and specifcally how to get people off the future M Street as well as how to create flow with good quality way-finding signs, both vehicle and pedesUian signs. The Committee agreed.with staffs recommendation to wait to see what happens with the new library#raffic this summer before,starting the intemal traffic flow study to see its effect on traffic pattems. Traffic Engineer Pablo Para will come back to the Committee in August and provide: (1) a general update of the whole campus to incorporate all the different uses and analyze the relationships between those and the movements in between the buildings, (2) an updated traffic study to include some of the other intersections that were notJooked at originally, particularly where there is a significant increase in tra�c, (3) on-site circulation issues, and (4) a signage plan. D. Status of Bills in the State Legislature (Mayor Lewis) Planning Director Snyder presented the status update and stated there was a possible funding source item in the proposed State Capital Budget, according to Michael Hursh, for a $2 million dollar appropriation which would go toward the Community Center. The State Capital Budget passed about three hours ago, and Planning Director Snyder will confirm whether ornot that item stayed in the budget and get back to the Committee. Page3 ofi4 IV. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjoumed at 6:15 p.m. APPROVED this �-`'� day of � , 2012. �� . . Rich Wagner, Ch� bbie Hod kinso i, Support Clerk , / • � �.�G/�i. �a�U� //°�.¢ize�x. �l Pege 4 of 4