HomeMy WebLinkAbout05-14-2012 � Planning and Community
`crnoF_ =�^� Development
May14, 2012 - 5:OOPM
wASriiivG`roN- Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Ghair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One Easf Main Sfreet, Aubum, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Partridge, and Member John
Holman were present. Also present were Mayor Pete Lewis, Planning
and Development Directoc Kevin Snyder, Economic Development
Manager poug Lein, Facilities Manager Lisa Moore, and Planning
Support Clerk Bobbie Hodgkinson. Members of the public were: Scot
Pondelick.
B. Announceme�ts
1. Presentation (Snyder)
The Aubum Downtovvn Association. Kathleen Keator, Executive Director, will
provide an update on the Association's 2012 plans and activities..
C. Agenda Modifications
Item I. B. 1 . The Aubum Downtown Association presentation is
postponed to a future date.
II. CONSENT AGENDA
A. Minutes - April 23; 2012 (Snyder)
Councilmember Partridge moved and Councilmember
Holman seconded to Ap"prove
Motion Carried Unanimously. 3-0.
III. ACTION
A. Aubum Environmental P_ark Farking Lot project (C412A0) Change
Order Approval & Final Acceptance (Snyder)
Request for Committee action to move fo full City Council approval of
a change order in the amount of$21;322,09 to the executed contract
with Hoffman Construction and final acceptance of the expanded
gravel and pervious surfaces parking lot,graveled shoulders and
Page 1 of 4
pervious pathways at the Auburn Environmental Park.
Councilmember Partridge moved and Councilmember
Holman seconded to Approve
Planning Director Snyder stated there was a need fora change order
because there were some challenges both with shoulder work which
required a lot more gravel and compaction than anficipated, and it was
discovered that the gravel base for the trail system was unstable and
would present challenges to meet the Ameri,cans With Disabilities Act
(ADA) accessibility requirements. Planning Director Snyder further
added that to maximize economies of scale additional work was done,
which was the basis for the change order; and noted also that there is
adequate budget capacity and will not necessitate a budget
amendment.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Ordinance No. 6412 (Chamberlain)
Discuss the extension of the traffic impact exemption for the
Downtown Catalyst Area, which currently sunsets o� June 30, 2012.
Councilmember Partridge moved and Councilmember
Holman seconded to Approve
Mayor Lewis explained that the current exemption for traffic impact
fees in the Downtown Catalyst Area was to sunset after five years,
and during the middle of the five years came the great recession.
Now that the Promenade is done, the Cavanaugh block is settled, and
things are starting up, staff is reques4ing the exemption be continued.
Mayor Lewis emphasized that this is one of the City's economic tools
that can be used in the downtown area. Vice-Chair Partridge asked
about impacts to the City to not have this in place. Chair Backus
stated that if it is in place, the City has to pay for any impact fees not
collected out of the general fund; the City would be responsible to pay
out of the general fund into the appropriate fund. Planning Director
Snyder clarified that the 4ra�c impact fee is a one-time fee and
property and sales tax are on-going revenue streams so it does
balance out over a period of time, and ultimately the City will see a net
benefit that will increase the general fund: Staff stressed the
importance of this tool to bring catalyst projects to the downtown, and
Mayor Lewis suggested that the Committee may want fo consider
expanding into other areas of the City. Staff will provide the
Committee with a schedule of impact fees: The Committee concurred
with Mayor Lewis' request to move Ordinance No. 6412 forward to full
Council for consideration..
Page 2 of 4
Motion Carried Unanimously. 3-0.
B. Ordinance No. 6409 (Moore)
Committee to review Ordinance No. 6409, amending Section
10.40.020 of the Aubum City Code relating to off-street municipal
parking.
CouncilmemberPartridge moved and Councilmember
Holman seconded to Approve
Planning Director Snyder provided an updated version.of Ordinanee
No. 6409 and noted staff discovered that strike out and unde�line
formatting in the electronic agenda program did not carry through.
Planning Director Snyder stated that since the inception of the Aubu.m
Intema6onal Market, vendors have need and use of what is commonly
referred to as the "kiss and ride" parking lot immediately between the
Sounder Station open plaza area and the Truit Building normally used
for commuter purposes. There have been issues with others parking
there who impact the:ability of vendors to use this parking lot, and
police have identified that code authority is needed in orderto be able
to work with those individuals and effect action. Planning Director
Snyder clarified that this is mostly coming from police but also,
because this is event oriented, it helps in:the overall management of
the evenf and provides consistency. Staff noted Ordinance No. 6409
we�t through Municipal Services today with concurrence. Committee
concurred with moving Ordinance No. 6409 forward to full Council for
consideration and requested clarification in connection with the
immediacy in the signage language "may be immediately towed"
before going to Council.
Motion Carried Unanimously. 3-0.
C. Director's Report (Snyder)
Planning Director Snyder stated that Coastal FaRn and Ranch has
scheduled a grand opening for June 8, 2012. Auto Zone on Aubum.
Way North has opened and.the secon.d AutoZone will be on A Street.
Paperwork is in and the review is underway for#he second O'Reiley's
on Aubum Way North.The Building and Plan Review areas are very
busy with Building inspecfion volumes averaging approximately 39
inspections per day. Planning Director Snycler noted that the Retreat
is thisweek and encouraged the Committee to contact him should
they need additiona.l infortnation or clarification.
D. PCDC Status Matrix (Snyder)
Planning Director Snyder stated there virere no major changes tothe
matrix; there were updates 4o the comments section. Mayor Lewis
Page 3 of 4
indicated there may be some items coming up and that the City is
_
talking to the Ports currently to see if they w'ish to be on-going partners
with Valley Cities and a reply is anticipated within another month or so.
V. ADJOURNMENT
Three being no further business to come before the Committee, the
meeting was adjoumed at 5:39 p.m.
DATED THIS �� DAY OF /77� , 2012
' � l��la.r.f�` ��•��
- ancy K s, Chair Bo bieT Hodg son, Planrnng
Support Clerk
Page 4 of 4