HomeMy WebLinkAbout07-02-2012 Agenda Packet
City Council Meeting
July 2, 2012 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Appointment to the Arts Commission
City Council to confirm the appointment of Alan Abdulkader to the Arts
Commission for a three year term expiring December 31, 2014.
(ACTION REQUESTED: City Council to confirm appointment of Alan
Abdulkader to the Arts Commission for a term expiring December 31,
2014.)
2. Appointment to Parks and Recreation Board
City Council to confirm the appointment of Laura Keim to the Parks and
Recreation Board for a three year term expiring December 31, 2014.
(ACTION REQUESTED: City Council confirm the appointment of Laura
Keim to the Parks and Recreation Board for a term expiring December
31, 2014.)
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. June 25, 2012 Minutes* (Peloza)
Page 1 of 106
B.Planning & Community Development
1. June 25, 2012 Minutes* (Backus/Snyder)
C.Public Works
1. June 18, 2012 Minutes* (Wagner)
D.Finance
1. June 18, 2012 Minutes*
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the June 18, 2012 regular meeting*
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 414555 through 415141 in the amount of $1,506,474.58
and dated July 2, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533008 through 533052 in the amount of $273,877.81 and
electronic deposit transmissions in the amount of $1,232,123.98 for a grand total of
$1,506,001.79 for the period covering June 14, 2012 to June 27, 2012.
D. Public Works Project No. CP1206* (Wagner/Dowdy)
City Council award Contract No. 12-10, to Puget Paving and Construction, Inc. on
their low bid of $1,261,713.50 for Project No. CP1206, 2012 Pavement Patching,
Chipseal and Overlay Project
E. Public Works Project No. CP1121* (Wagner/Dowdy)
City Council grant permission to advertise for bids for Project No. CP1121 -
2011/2012 Citywide Sidewalk Repair Project.
F. Public Works Project No. CP1201* (Wagner/Dowdy)
City Council award Contract No. 12-08, to SCI Infrastructure, LLC on their low bid
of $1,200,811.00 plus Washington State Sales Tax of $30,286.86 for a total
contract price of $1,231,167.86 for Project No. CP1201, 2012 Local Street
Pavement Reconstruction Project.
G. Public Works Project No. EM0902* (Wagner/Dowdy)
City Council grant permission to advertise for bids for Project No. EM0902,
Temporary Flood Control Barrier Removal Project.
H. Public Works Consultant Agreement No. AG-C-415 (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No. AG-C-415
with HDR Engineering Inc. for Engineering Services for the Water Utility Meter and
Billing System Improvements Project
Page 2 of 106
I. Public Works Banner Pole Repair Project (Wagner/Dowdy)
City Council grant permission to initiate the Banner Pole Repair Project located at
East Main Street and B Street NE
(ACTION REQUESTED: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.RESOLUTIONS
A. Resolution No. 4828* (Peloza/Faber)
A resolution of the City Council of the City of Auburn, Washington, authorizing the
acceptance of a grant from the cultural development authority of King County
("4Culture") and authorizing the Mayor and City Clerk to execute the necessary
contracts to accept said funds
(ACTION REQUESTED: City Council adopt Resolution No. 4828.)
B. Resolution No. 4829* (Partridge/Heid)
A Resolution of the City Council of the City of Auburn, Washington, expressing its
support for voter approval of the Valley Regional Fire Authority proposition to
continue a voter-authorized benefit charge each year for an additional six (6) years
PROPOSITION NO. 1
VALLEY REGIONAL FIRE AUTHORITY
Shall Valley Regional Fire Authority, serving the communities of Algona, Auburn
and Pacific, be authorized to continue voter-authorized benefit charges each year
for six years, not to exceed an amount equal to sixty percent of its operating
budget, and be prohibited from imposing an additional property tax under RCW
52.26.140(1)(c)?
(ACTION REQUESTED: City Council adopt Resolution No. 4829.)
C. Resolution No. 4830* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an Interlocal Agreement with King County for the
completion of the Emergency Flood Protection Measures Project
(ACTION REQUESTED: City Council adopt Resolution No. 4830.)
VIII. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
Page 3 of 106
IX.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 4 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 25, 2012 Minutes
Date:
June 26, 2012
Department:
Police
Attachments:
June 25, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:July 2, 2012 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 5 of 106
Municipal Services Committee
June 25, 2012 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City
Hall, 25 W. Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Peloza, Vice Chair Osborne, Member Wales.
Staff present: Mayor Pete Lewis, Councilmember John Holman, Chief of Police
Bob Lee, Parks, Arts and Recreation Director Daryl Faber, Finance Director
Shelley Coleman, Planning Manager Elizabeth Chamberlain, Solid Waste and
Recycling Supervisor Joan Nelson, and Police Secretary/Scribe Terry Mendoza.
Others present: Citizen Scot Pondelick.
B. Announcements
C. Agenda Modifications
The June 25, 2012, Municipal Services Committee meeting agenda published on
Friday, June 22, 2012, was modified to reflect the following: Action Item III.A-
Exhibit "A" (contract with 4Culture) for Resolution No. 4828 was included for
action; Discussion Item IV.A was removed from the meeting agenda.
II. CONSENT AGENDA
A. June 11, 2012 Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member Wales
seconded the motion.
MOTION PASSED: 3-0
III. ACTION
A. Resolution 4828 (Faber)
A resolution of the City Council of the City of Auburn, Washington, authorizing the
acceptance of a grant in the amount of $17,000 per annum for the 2012 cycle from
the cultural development authority of King County ("4Culture") and authorizing the
Mayor and City Clerk to execute the necessary contracts to accept said funds.
Page 1 of 3
MS.1 Page 6 of 106
Vice Chair Osborne moved to forward Resolution No. 4828 to full Council for
consideration. Member Wales seconded.
MOTION PASSED: 3-0
IV. DISCUSSION ITEMS
A. GRCC/Airport Negotiations (Coleman)
Chair Peloza advised that this item was removed from the agenda.
B. Solid Waste Working Capital Review (Coleman)
Director Coleman provided a review on the Solid Waste Working Capital -
reporting information on the rate study and the overall health of the fund. The
April 2012 working capital statement shows an ending working capital of $733,000
and a $100,000 increase in working capital over the first four months of the year.
The 2010 rate study was based upon a customer mix and service levels on a
specific date. As such, the Finance Department recommends the rate study be
revisited and updated in the fall based upon anticipated changes in commercial
service levels and the addition of between 250-350 new Pierce County residential
accounts.
C. Matrix
The following changes were made to the matrix:
Item 20P: The lead for this project was changed to Planning & Development
Director Kevin Snyder. Review date set for 7/9/12.
Item 28P: The review date was updated to 7/23/12.
Item 30P: The review date was moved forward to 10/8/12. The status was
updated to reflect the following: (1) deletion of first sentence; (2) addition of "Public
Works" in the second sentence; and (3)....
Item 32P: This item is removed from the matrix.
V. ADJOURNMENT
The meeting was adjourned at 4:04 p.m. The next meeting of the Municipal Services
Committee is Monday, July 9, 2012 at 3:30 p.m. in Conference Room 3, City Hall, 25
W. Main Street, Auburn, WA.
Signed this ____________ day of July, 2012.
_______________________ ________________________
Bill Peloza, Chair Terry Mendoza
Page 2 of 3
MS.1 Page 7 of 106
Police Secretary/Scribe
Page 3 of 3
MS.1 Page 8 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 25, 2012 Minutes
Date:
June 27, 2012
Department:
Planning and Development
Attachments:
Draft June 25, 2012 PCDC Minutes
Budget Impact:
$0
Administrative Recommendation:
For information only, see attached minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:Snyder
Meeting Date:July 2, 2012 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 9 of 106
Planning and Community
Development
June 25, 2012 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference
Room 2 located on the second floor of the One Main Professional Plaza, One East
Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Back, Vice-Chair John Partridge, and Member John Holman were
present. Also present were Mayor Pete Lewis, Planning and Development
Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Parks, Arts and
Recreational Director Daryl Faber, Finance Director Shelley Coleman, Economic
Development Manager Doug Lein, Economic Development Planner William
Thomas, Principal Planner Jeff Dixon, and Planning Secretary Tina Kriss.
Members of the public present were: Councilmember Wagner, Councilmember
Osborne, Ashley Gonski, Scot Pondelick, and David Clark, AIA.
B. Announcements
1. Presentation (Snyder)
Ashley Gonsky - Washington State University (WSU) Project
Citizen Survey
Councilmember Wagner introduced Arizona State University graduate
student Ashley Gonsky to provide a presentation on the Washington State
University (WSU) Project Citizen Survey. In 2010 WSU junior architect
students participated in a project to design buildings for the Auburn
Environmental Park (AEP) district; emphasizing "Green Aesthetics". Ms.
Gonsky stated the AEP is about new, clean business and preservation of
sensitive environmental areas. Along with Green Aesthetics the goal of the
AEP is to provide environmental educational and recreational opportunities to
inspire the citizens of Auburn. In an effort to bring quantification to what the
Citizens understand or think about "Green Aesthetics", Ms. Gonsky
conducted a survey of 60 citizens ranging in age from 30 to 80 years old.
A majority of the people surveyed wanted more manufacturing within the
district. The other survey responders wanted small businesses in the district
for shopping similar to downtown. Some supported residential because of
location and transportation accessability.
Page 1 of 4
PCD.1 Page 10 of 106
Ms. Gonsky felt the question, "Is manufacturing within the district
appropriate", was limited and if a broader question was asked survey
responders may have chose mixed-use zoning. In her opinion Ms.
Gonsky believes mixed-use zoning was appropriate for the AEP District as it
provides direct application to the ideas of a manufacturing village and how,
under one site, buildings can be placed with multiple varieties of functions
that are appealing to the public.
Citizens preferred smaller, modest buildings as these would be consistent
with Auburn's aesthetics. The ability to see the cost and where dollars were
spent to improve the quality of life through green aesthetics was of concern
to those surveyed. Buildings blending with the environment and including a
water attachment system and more green design were the favorite projects
chosen. Water preservation and management was an important part of the
projects to citizens. Brick was the material citizens thought would preserve
the historical element of Auburn, and wood was the No. 1 recyclable building
material chosen by the citizens. Citizens preferred keeping the landscape
natural with increased wetland plantings to encourage walking the site.
One goal of the WSU project was to provide information to aid planners in
creating a series of design standards/guidelines and zoning codes to support
the AEP district. The survey will assist staff in understanding what citizens
feel is important and aid in the process. Ms. Gonsky stated placement
through green aesthetics will benefit the AEP District and provide real
potential for the City of Auburn.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - June 11, 2012 (Snyder)
Vice-Chair Partridge moved and Member Holman seconded to approve the June
11, 2012 minutes as written.
Motion Unanimously Carried. 3-0
III. ACTION
A. Resolution 4828 (Faber)
A resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the cultural development
authority of King County ("4Culture") and authorizing the Mayor and
City Clerk to execute the necessary contracts to accept said funds.
Vice-Chair Partridge moved and Member Holman seconded to forward Resolution
No. 4828 to full City Council for approval.
Page 2 of 4
PCD.1 Page 11 of 106
Motion Carried Unanimously. 3-0
IV. DISCUSSION ITEMS
A. May 2012 Sales Tax Summary (Coleman)
Finance Director Shelley Coleman provided a sales tax overview explaining what
the different economic sectors within the city are and how much each sector
contributes to sales tax. Certain sectors have benefited from incentives passed by
City Council to enhance and attract businesses within the City in certain sectors.
This review may aid in determining if other areas would benefit from those
enhancements.
Retail trade is the No. 1 sector of sales tax revenue with services, automotive,
construction, wholesale trade, manufacturing, and transportation/warehousing
following in descending order. Previous incentives have been focused on the
manufacturing sector; providing an increase in employment numbers. Committee
and staff reviewed the top economic sectors and how those tax revenues are
provided.
B. 2012 Annual Comprehensive Plan Amendments (Dixon)
Principal Planner Jeff Dixon reviewed the upcoming 2012 Annual Comprehensive
Plan Amendments. The City will be processing city - initiated amendments, both
policy/text and map amendments. Private proposals, privately-initiated
Comprehensive Plan amendment applications, were accepted by the City of
Auburn until Friday, June 8, 2012. Two private - initiated map amendments have
been submitted.
Principal Planner Dixon reviewed the draft 2012 Comprehensive Plan Amendment
schedule staff will be using to review and process those amendments over the
next six (6) months.
C. Director's Report (Snyder)
Planning Director Kevin Snyder updated Committee on Planning activities. There
are three public hearings scheduled for the July 3, Planning Commission meeting.
D. PCDC Status Matrix (Snyder)
There were no changes or additions requested for the matrix.
Page 3 of 4
PCD.1 Page 12 of 106
V. ADJOURNMENT
There being no further business to come before Committee, the meeting was adjourned
at 5:57 p.m.
DATED THIS ___________ DAY OF ______________, 2012.
___________________________________ _____________________________
Nancy Backus - Chair Tina Kriss - Planning Secretary
Page 4 of 4
PCD.1 Page 13 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 18, 2012 Minutes
Date:
June 27, 2012
Department:
Public Works
Attachments:
June 18, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:July 2, 2012 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 14 of 106
Public Works Committee
June 18, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Engineering Aide Amber Mund, Traffic Engineer Pablo
Para, Construction Manager Larry Dahl, Principal Planner Jeff Dixon,
citizen Scot Pondelick, and Public Works Secretary Jennifer Rigsby.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the June 4, 2012 Public
Works Committee Meeting.
Motion Carried Unanimously. 3-0.
B. Right-of-Way Use Permit No. 12-15 (Mund)
The Committee decided to table the motion to approve the
amendment to Right-of-Way Use Permit No. 12-15 for the Parks and
Recreation Department ArtRageous, postponing it temporarily until the
next Public Works Committee meeting, July 2, 2012.
Engineering Aide Mund explained that the Parks, Arts and Recreation
Department has requested an amendment to their previously
Page 1 of 9
PW.1 Page 15 of 106
approved permit. The amendment includes the closure of E Main
Street between Auburn Avenue and Auburn Way.
The Committee discussed children participating in the event having to
cross Auburn Avenue to reach activities on E Main Street. Engineering
Aide Mund stated that the Parks, Arts, and Recreation Department will
have staff members at the intersection to ensure participants are
obeying the cross walk signs.
Chairman Wagner asked to temporarily postpone action on the item
and asked that Parks, Art, and Recreation Department staff attend the
next Public Works Committee Meeting to discuss the event activities,
following a question asked by Member Osborne. The Committee
concurred.
III. RESOLUTIONS
A. Resolution No. 4797 (Mund)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Amendment to the
Public Way Agreement No. 08-03 Between the City of Auburn and
MCI Communications Services, Inc.
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4797.
Engineering Aide Mund stated that MCI has an agreement for facilities
in the Union Pacific Railroad right-of-way, which crosses the City’s
right-of-way, and it is expiring. The amendment is to manage all of the
facilities under the existing current agreement with the City.
The Committee and Engineering Aide Mund reviewed the vicinity
map.
Engineering Aide Mund responded to a question asked by Vice-Chair
Peloza regarding the installation of the fiber and the conduit.
Motion Carried Unanimously. 3-0.
B. Resolution No. 4794 (Para)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Interlocal
Agreement with King County for the Purpose of Providing Road
Services
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4794.
Page 2 of 9
PW.1 Page 16 of 106
Traffic Engineer Para explained that, at the request of the Committee
to increase the budget for striping and pavement marking, staff plans
to increase the funding available to have Peirce County complete the
pavement striping and King County, under this agreement, will focus
solely on thermo-plastic pavement markings.
Chairman Wagner suggested that the timing of the work be clarified in
the agreement. Traffic Engineer Para stated that the county has their
work schedules and crews to perform work in King County as well as
several other jurisdictions, which makes prescribing deadlines or
timelines difficult in an interagency agreement.
Traffic Engineer Para explained that in the previous year, the
agreement with King County was in place early and the City had more
flexibility in scheduling the work, in response to a question asked by
Mayor Lewis.
Assistant Director/City Engineer Selle stated that the agreement is
between two government agencies and the City has not had problems
with King County’s work in the past. Selle stated that if the County is
not responsive to completing the City’s work, then the City will no
longer retain them to complete the work. Assistant Director/City
Engineer Selle reiterated that there has been no problem with
scheduling or prioritizing the City’s work in the past. Mayor Lewis
spoke about how the weather is a determining factor in scheduling
work. Traffic Engineer Para stated that he has had no challenges with
scheduling with the County in the past.
Traffic Engineer Para stated that the lengthiest part of the process is
the approval of the agreement.
Vice-Chair Peloza suggested including the deadline of September 1,
2012 under the duration of the contract. Mayor Lewis advised against
including the date of September 1, 2012, due to unknown factors such
as changes in the weather. Assistant Director/City Engineer Selle
pointed out that any changes made would need to be reviewed by
King County and approved by their Council, prolonging the agreement
approval process.
Traffic Engineer Para explained that the King County agreement also
includes bridge inspections.
Chairman Wagner discussed timing issues that are relating to striping
and pavement marking that should be included in the next agreement
with the County.
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PW.1 Page 17 of 106
Mayor Lewis suggested adding that a goal of completing work on
routes that affect school busses should be completed, “prior to the
beginning of the school year in the Auburn School District” in next
year’s agreement. Otherwise leave the agreement open to complete
non-critical routes as weather permits.
Traffic Engineer Para answered questions asked by Member Osborne
regarding the process of getting the agreement reviewed by the
County and the City and through the County Council.
Chairman Wagner asked how many streets are striped twice. Traffic
Engineer Para answered that it is the main arterials that are striped
twice. Traffic Engineer Para pointed out that because of the quality of
work done by Pierce County, the arterials may not need to be striped
twice, and there may not be enough time to do so this year
regardless.
Traffic Engineer Para responded to questions asked by Chairman
Wagner regarding the budget for bridge maintenance and emergency
call-outs.
Vice-Chair Peloza mentioned some overspray on the striping on
Auburn Way S. Traffic Engineer Para stated that staff has not had an
issue with overspray with the Counties, but the striping may have been
done by another entity.
Motion Carried Unanimously. 3-0.
C. Resolution No. 4827 (Para)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Amend the Memorandum of
Agreement with Pierce County for the Purpose of Providing Road
Services
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4827.
Traffic Engineer Para explained that this is an amendment increasing
the budget authorization for the existing contract with Pierce County.
Chairman Wagner asked about the contract’s scope of work. Traffic
Engineer Para answered that the scope of work has not changed and
was included with the original agreement and not the amendment, but
he will provide the Committee and Council with copies of that original
scope.
Motion Carried Unanimously. 3-0.
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PW.1 Page 18 of 106
IV. DISCUSSION ITEMS
A. Ordinance No. 6408 (Dixon)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Sections 18.31.200 of the Auburn City Code Relating to
Administration of Architectural and Site Design Review Standards
Principal Planner Dixon explained that the amendments to the zoning
code will provide a consistent code process for the administration of
the Downtown Urban Center Design Standards, Auburn Junction
Design Standards, Multi-Family and Mixed-Use Development Design
Standards, and the Northeast Auburn Special Planning Area
Architectural and Site Design Standards.
Principal Planner Dixon distributed copies of the ordinance with strike-
through and underlined changes.
Dixon stated that Ordinance No. 6408 was discussed at the Planning
and Community Development Committee meeting and at the meeting
of the Planning Commission. The Planning Commission held a Public
Hearing on June 5, 2012 and the Planning Commission recommended
approval without any changes beyond the staff’s
recommendations. The Planning and Community Development
Committee also recommended no changes.
The Committee and Principal Planner Dixon discussed the differences
in the use of the word “standards” versus “guidelines.” Dixon explained
the documents are entitled “standards” but there the approach with
those design guidelines documents is to provide flexibility. Many of the
standards contain a range of options that can be implemented.
Chairman Wagner spoke about the development of design standards
for the Auburn Environmental Park District.
Principal Planner Dixon provided the Committee with a brief summary
of the existing separate administrative processes for the design
standards, in response to a question asked by Vice-Chair Peloza.
B. Resolution No. 4825 (Bailey)
A Resolution of the City Council of the City of Auburn, Washington,
Declaring Certain Items of Property as Surplus and Authorizing their
Disposal
Director Dowdy stated that the vactor is beyond its useful life and it will
be best to try to salvage the unit rather than selling it to another
jurisdiction, in response to a question asked by Chairman
Wagner. The unit is not in good enough condition to be useful.
C. Citizen Requested Street Lights (Dowdy)
Page 5 of 9
PW.1 Page 19 of 106
Chairman Wagner asked about cost of installation of the lighting
options. Assistant Director/City Engineer Selle answered that the cost
of installation for all five options can vary greatly. Selle explained that
in some cases the City may need to have power brought into some
neighborhoods or may need to tear up sidewalk or the street in order
to install street lights.
Mayor Lewis asked for some basic costs, for example, if there is
already a PSE pole with power available at the location, what would
the cost be to add a light? Assistant Director/City Engineer Selle
answered that every circumstance is different but in most of the
locations the power is already at the adequate level and the lights can
be installed at no cost. Mayor Lewis verified that if a pole was in place
and there is adequate power, a light can be installed on the pole at no
cost other than the monthly power fee, with staff. Director Dowdy
stated that is correct and the cost for power is approximately $140.00
per light/per year. Director Dowdy reiterated that this would be in the
simplest, or easiest, scenario.
Assistant Director/City Engineer Selle stated that in the case where
there is not adequate power, staff would ask PSE to provide a cost
estimate for getting the correct power to the pole. Chairman Wagner
requested a more detailed matrix showing more detailed cost
estimates for all the lighting options.
Mayor Lewis explained that the Public Works Department has been
working with the Mayor’s Office, going to Neighborhood Meetings, and
addressing street lighting issues where it has been determined by
Public Works and the Police Department that a light is needed. Mayor
Lewis suggested determining how many of the locations have power
poles where lights can be installed at no cost for installation.
Mayor Lewis spoke in support of continuing to install lights where there
will be no additional cost other than the monthly power fees and wait
until policy is developed to install lighting in locations where there will
be additional costs. The Committee concurred.
Assistant Director/City Engineer Selle stated that when citizens
request street lighting, and there is no cost for installation, generally
staff moves forward with the practice of, for example, lighting a block
with one light at each intersection and one light midblock.
Vice-Chair Peloza asked about lighting needs on 102nd
Avenue. Assistant Director/City Engineer Selle stated that if the City
had a street improvement project or just wanted to fund installation of
lights into an area that would be an available option, in response to a
question asked by Vice-Chair Peloza regarding option number 2 on
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PW.1 Page 20 of 106
the handout, City Funded Public Improvements. Assistant Director/City
Engineer Selle said that grant funding is not usually available for those
types of residential improvements.
Chairman Wagner explained that there is currently no street lighting
policy and that is what the Committee is currently working toward
developing.
Chairman Wagner asked staff to estimate how many blocks are in the
City that need street lighting.
Mayor Lewis suggested that the policy include increasing lighting
coverage using existing PSE wooden poles first while noting the areas
to be next. Mayor Lewis also asked that considerations of lighting
LID’s be included in the policy.
The Committee and staff discussed how to proceed with the
development of the lighting policy.
Assistant Director/City Engineer Selle discussed the options available
for neighborhoods for installing lighting where there are no existing
power poles.
Assistant Director/City Engineer Selle stated that staff will bring back a
map and additional cost and option information for continued
Committee discussion at the second meeting in July.
D. Capital Project Status Report (Gaub)
Item 8 – C207A – A Street NW Corridor Phase I: Assistant City
Engineer Gaub explained that A Street NW will connect into 14th and
B Streets NW and drivers can reach 15th Street NW using either 14th
Street to A Street NE or using 16th Street to A Street NE, in response
to a question asked by Chairman Wagner.
Chairman Wagner asked if there will be good signage instructing
drivers how to reach 15th Street NW from the new corridor. Assistant
City Engineer Gaub stated that staff will review the signage.
Chairman Wagner spoke about the inadequacy of the signage on the
Booth Bridge and spoke about the importance of drivers to easily
access business areas in the City.
Item 2 – CP1005 – S Division Street Promenade Project: Vice-Chair
Peloza asked if there were any large punchlist items that still needed
to be attended to. Assistant City Engineer Gaub answered that there
are none.
Page 7 of 9
PW.1 Page 21 of 106
Item 7 – CP0909 – Lakeland Hills Booster Pump Station: Member
Osborne asked if installing the SCADA system is the only item left to
complete on the project. Assistant City Engineer Gaub said the
SCADA system needs to be complete so the station can be hooked up
and the existing pump station will then need to be demolished.
Item 11 C524A – SCADA System Improvements: Assistant City
Engineer Gaub stated staff is in the process of determining the best
timing for completing the conversions of the three test sites, in
response to a question asked by Chairman Wagner.
Item 12 C201A – M Street SE UInderpass: Member Osborne asked
about the reasoning behind the stop signs at 4th and M Street
SE. Assistant City engineer Gaub explained that as construction
continues, there will be construction access from the south leg of the
intersections and that staff felt it was better to have traffic used to
stopping at the intersection for safety reasons.
Item 28 – CP1024 – AWS and M Street SE Intersection
Improvements: Chairman Wagner asked if the pre-design work is
equal to 15% completion of the project. Assistant City Engineer Gaub
stated that is correct. Chairman Wagner asked for a Committee review
of the project.
Item 32 – C229A – BNSF/EVH Pedestrian Undercrossing: Chairman
Wagner stated that he is still working on the WSU student project on
the undercrossing.
Vice-Chair Peloza spoke about the test road in Enumclaw made of
recycled shingles and stated that he spoke to the director of King
County Solid Waste about the possibility of having test areas in
Auburn.
E. Activities Matrix (Dowdy)
Item B – Field Trip to Coal Creek Springs: Director Dowdy said the
staff is trying to coordinate the field trip for the last week of
July. Director Dowdy said that it should be dry enough to walk the site,
in response to a question asked by Chairman Wagner. Utilities
Engineer Repp stated that staff is trying to schedule flow testing for the
same time as the field trip.
Chairman Wagner asked for a map to be available during the
trip. Chairman Wagner stated that Environmental Protection Manager
Chris Andersen should probably be invited on the trip as well.
F. Additional Discussion
Vice-Chair Peloza informed staff about a complaint regarding left turn
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PW.1 Page 22 of 106
movements on northbound C Street SW/NW turning onto W. Main
Street. Vice-Chair Peloza stated that the duration of the green light
may not be long enough and it may need to be extended. Assistant
Director/City Engineer Selle stated staff will investigate the signal
timing.
Mayor Lewis spoke briefly about the need to have the Puclic Works
Committee work with the Planning and Community Development
Committee on the topic of enhancing our Gateway corridors entering
the City as a followup from Council Retreat. The Committee agreed to
discuss this more further at a future meeting and asked staff to place it
on the Matrix as a topic.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:03 p.m.
Approved this 2nd day of July, 2012.
_________________________ ___________________________
Rich Wagner, Chair Jennifer Rigsby, Department Secretary
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PW.1 Page 23 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 18, 2012 Minutes
Date:
June 27, 2012
Department:
Finance
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 2, 2012 Item Number:FN.2
AUBURN * MORE THAN YOU IMAGINEDFN.2 Page 24 of 106
Finance Committee
June 18, 2012 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the regular meeting to order at 5:30 p.m. in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main Street in Auburn.
A. Roll Call
Chair Partridge, Vice Chair John Holman, and Member Largo Wales were present. City
officials and staff members present included: Mayor Peter B. Lewis, City Attorney Dan Heid,
Finance Director Shelley Coleman, Director of Human Resources and Risk Management
Brenda Heineman, Risk Manager Rob Roscoe and Deputy City Clerk Shawn Campbell.
Also present was Scot Pondelick.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no agenda modification.
II. CONSENT AGENDA
A. Minutes of the June 4, 2012 regular meeting
Vice Chair Holman moved and Member Wales seconded to approve the June 4, 2012
minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims check numbers 414181 through 414554 in the amount of $6,012,443.56 and dated
June 18, 2012
Committee members reviewed the claims and payroll vouchers and briefly discussed claims
vouchers 414202, 414225, 414506, 414252, 414460, 414280 and 414414.
Vice Chair Holman moved and Member Wales seconded to recommend approval of claims
and payroll vouchers to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 532964 through 533007 in the amount of $855,151.71 electronic
deposit transmissions in the amount of $1,233,389.79 for a grand total of $2,088,541.50 for
the period covering 05/31/12 to 06/13/12
Page 1 of 4
FN.2 Page 25 of 106
See claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6410 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance
No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by Ordinance No. 6351,
Ordinance No. 6352, Ordinance No. 6362, Ordinance No. 6370, Ordinance No. 6378,
Ordinance No. 6379, and Ordinance No. 6400, authorizing amendment to the City of
Auburn 2011-2012 Budget as set forth in Schedule "A" and Schedule "B"
Director Coleman presented budget amendment number 8.
Director Coleman reviewed the additions of site improvements to the Auburn Valley
Humane Society site and a new position in Human Resources.
Member Wales questioned hiring an employment manager. Director Heineman stated
this position was cut a couple years ago and the current human resources staff do not have
adequate training or expertise to fill the role of an employment manager. Director Heineman
said the position will lower the City's liability, update the City policies and procedures, and
sit in on every interview and oral board. Mayor Lewis stated the City can no longer wait to fill
this position. Member Wales questioned hiring new staff when current staff have foregone
raises for four years. Mayor Lewis stated the price of hiring one staff member is very low
compared to a raise for all staff. Chair Partridge asked how the City would continue to fund
the position. Director Coleman said the monies primarily come from the general fund with
small contributions from several other funds.
Vice Chair Holman moved and Member Wales seconded to recommend approval of
Ordinance No. 6410.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. RESOLUTIONS
A. Resolution No. 4825 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, declaring certain Items
of property as surplus and authorizing their disposal
Mayor Lewis stated this vehicle (1998 International Vactor Truck) is over 14 years old and
has passed it useful life.
Member Wales moved and Vice Chair Holman seconded to recommend approval of
Resolution No. 4825.
MOTION CARRIED UNANIMOUSLY. 3-0
V. DISCUSSION ITEMS
A. April 2012 Financial Report (Coleman)
Committee members reviewed the April 2012 Financial Report.
Page 2 of 4
FN.2 Page 26 of 106
Director Coleman noted that property taxes appear to be lagging on the report but the funds
were posted one day after the cutoff date.
Member Wales questioned if the City has considered selling the golf course. Director
Coleman stated the City owes approximately $4 million for improvements made at the golf
course, and it is not feasible to sell the property. Director Coleman noted the golf course
revenue should pick up over the summer, and the City has acquired a large amount of
inventory in April anticipating the increased use.
Director Coleman said the Intergovernmental fund is down primarily due to the May
Muckleshoot compact payment being delayed, revenue from fines are down, registration for
parks and recreation is also down. She added sales tax revenue is within 2% of the
budgeted amount and business licensing and building permits are tracking up.
Member Wales questioned the gambling excises tax reduction. Director Coleman stated the
reduction in revenue is due to a reprieve given to the Iron Horse on a promissory note and
the industry being down in general.
Council briefly discussed the fines and penalties associated with the red light cameras.
B. Report on Risk Profile (Heineman)
Director Heineman introduced Risk Manager Rob Roscoe. She briefly
described Washington Cities Insurance Authority (WCIA). Mr. Roscoe explained the City
recently completed a compact audit. The audit gives a five (5) year history of the City's
losses due to claims against the City including indemnity payments, legal fees and current
reserves. From this loss history the City's future assessments are calculated. The City has
seen a 2.8% decrease in the 2013 liability assessment. The City has had an increase in
worker hours but a decrease in cost per worker hour from over 70 cents per worker hour to
31 cents currently. Director Heineman stated the City has seen a large decrease in the
liability assessment in recent years due to good risk management practices by everyone in
the City.
C. Resolution No. 4794 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor
and City Clerk to execute an Interlocal Agreement with King County for the purpose of
providing road services
Mayor Lewis said the City will use King County to do the bridge inspections and repairs
along with some roadway markings. The City will also be using Pierce County to complete
the citywide street striping. He added the City was very happy with the work performed by
Pierce County last year. Chair Partridge asked why the City did not use the private sector
for these projects. Mayor Lewis said the work is very technical and the two counties are best
equipped to handle the job.
D. Resolution No. 4827 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor
and City Clerk to amend the Memorandum of Agreement with Pierce County for the purpose
of providing road services
Resolution 4827 was discussed in conjunction with Resolution 4794.
VI. ADJOURNMENT
Page 3 of 4
FN.2 Page 27 of 106
There being no further business to come before the Committee, the meeting adjourned
at 6:45 p.m.
Approved this 2nd day of July 2012.
_______________________________ _______________________________
John Partridge, Chair Shawn Campbell, Deputy City
Clerk
Items Submitted to the June 18, 2012 Finance Committee Meeting:
Auburn's WCIA Liability Assessment by Rob Roscoe
Page 4 of 4
FN.2 Page 28 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the June 18, 2012 regular meeting
Date:
June 26, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 2, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 29 of 106
City Council Meeting
June 18, 2012 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John
Partridge, Largo Wales, Wayne Osborne and John Holman.
Department directors and staff members present: City Attorney Daniel B. Heid,
Planning and Development Director Kevin Snyder, Chief of Police Bob Lee,
Finance Director Shelley Coleman, Public Works Director Dennis Dowdy,
Economic Development Manager Doug Lein, Transportation Planner Chris
Hankins, Development Services Manager Jeff Tate, Building Division Manager
Rick Hopkins and Deputy City Clerk Shawn Campbell
Also present: Valley Regional Fire Authority Administrator Eric Robertson
C. Announcements, Appointments, and Presentations
1. Senator Pam Roach
Senator Roach thanked Council for the opportunity to speak to them. She
stated she intends to attend all the City Council meetings of all the cities in
the 31st district. She reported on some of the items she was involved in
over the last year including: opening a clinic in Honduras; being elected as
delegate leader of National Foundation for Women Legislators for a visit
to Taiwan; touring the Oil Sands in Fort McMurray, Canada; sponsoring a
resolution with American Legislative Exchange Council (ALEC) to urge the
approval of the Keystone Pipeline; worked on reform of the Child Protective
Services; helped pass a budget that included $3 million for the Rainier
School in Buckley; passed three bills: one regarding human trafficking, one
regarding East Pierce Fire and Rescues’ Fire Commission, and one
regarding the City of South Prairie’s pension.
Councilmember Wagner requested the Senator to work on funding for
repaving Highway 410.
Page 1 of 10
CA.A Page 30 of 106
D. Agenda Modifications
There was no agenda modification.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Hearing on the Amendment to the 2012-2017 Six Year
Transportation Improvement Program (Backus/Snyder)
State law requires the City of Auburn to annually prepare and adopt a
Transportation Improvement Program (TIP) for each ensuing six calendar
years. State law also provides that the TIP may be amended at any time, but
only after conducting a public hearing . The City proposes to add a new
project to the TIP to improve safety at several intersections throughout the
city. This project is being added because of a grant awarded from the
Washington State Department of Transportation (WSDOT)
Transportation Planner Chris Hankins stated the City has received a grant
from WSDOT for $400,000 with no match from the City. With these funds, the
City will be able to improve safety at 18 intersections that were
selected based on their accident history. It is a requirement to add the
projects to the City's Six Year Transportation Improvement Plan and the
State's Transportation Improvement Plan.
Mayor Lewis opened the public hearing at 7:35 p.m.
There was no public comment.
Mayor Lewis closed the public hearing at 7:36 p.m.
2. Public Hearing on Physical Address Changes in the City of
Auburn (Backus/Snyder)
City Council to conduct a public hearing for physical address changes
specified in Resolution No. 4823.
Director Snyder gave Council a brief overview of the requirements and
reasoning for the address changes.
Mayor Lewis asked Chief Lee and Valley Regional Fire Authority (VRFA)
Administrator Robertson if the list provided is the minimum required for public
safety.
Chief Lee said it was and Administrator Robertson affirmed it is. He added
that the VRFA has been working with the City for over two years and believes
this is the minimum list to ensure public safety.
Page 2 of 10
CA.A Page 31 of 106
Councilmember Osborne asked if there have been delays of either fire or
police because of the current addresses. Chief Lee said he had two
examples where the officers had to be directed to an address by citizens. He
added it would depend on the type of call and the time of day.
Councilmember Partridge asked how new hires learn the geography of
the City. Chief Lee said the City is layed out in a grid. New hires ride with
other officers for three months to become familiar with the city.
Councilmember Peloza asked about visibility of house numbers. Director
Snyder said the City has requirements on the size and height of house
numbers. If an incident of noncompliance is brought to the City's attention the
City responds with Code Compliance and helps the resident comply with the
City Code.
Deputy Mayor Backus asked Chief Lee to assign a risk level for
the addresses. Chief Lee said it depends on the type of call. He said the
most accurate information is needed to allow officers to respond quickly and
safely.
Mayor Lewis opened the public hearing at 7:44 p.m.
Kurt Vogel, 1820 4th Place NE, Auburn
Mr. Vogel stated he believes the City has gone too far with the address
changes. There are only seven houses on 4th Place NE. He requested the
Council move forward with all address changes except 4th Place NE.
Joanne Martin, 1818 4th Place NE, Auburn
Ms. Martin thanked Council for the opportunity to speak. She said she has
lived in the current home for 35 years and the address is part of the history of
the home. She said most of the changes are warranted but 4th Place
NE does not need to be changed. She does not believe changing their
addresses will change the response time of emergency personnel. She does
not want to go from one unique addressing system to another.
Patrick Taylor, 1812 4th Place NE, Auburn
Mr. Taylor said the City wants four numbers between houses but there is no
space between the houses for additional units. He spoke against the
address changes.
Micky Marquez, 1815 4th Place NE, Auburn
Mr. Marquez said he used Map Quest to map his current address and the
proposed address and found there is no difference between the two maps.
He does not believe there would be a delay for emergency response. He
added there is no other 4th Place NE in the City.
Mike Martin, 1818 4th Place NE, Auburn
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CA.A Page 32 of 106
Mr. Martin requested the City exclude 4th Place NE from the proposed
address changes.
Laura Theimer, 2724 Alpine Drive SE, Auburn
Ms. Theimer said her home is one of the proposed address changes. She
cited an incident in the neighborhood where an emergency vehicle was
delayed getting to a home in her neighborhood due to the address. She
requested changing her street.
Melissa Baeth, 1815 4th Place NE, Auburn
Ms. Baeth requested Council not change the addresses on 4th place NE.
She said the proposed changes do not make sense.
Mayor Lewis closed the public hearing at 7:55 p.m.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
There was no audience participation.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met on June 11, 2012.
The committee discussed Project No. CP1210 - updates to the Auburn Valley
Humane Society property, police technology, and the Committee's project matrix.
The next regular meeting of the Municipal Services Committee is scheduled for
June 25, 2012 at 3:30 p.m.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development Committee
meet on June 11, 2012. The committee received an annual update on Parks and
Recreation from Director Faber regarding the opening of the gym at Les Gove
Park, the City's special recreation program, increased participation in adult sports
and special event revenue. Additionally, Auburn was named to the list of "Top 5
Best Places to Play" by USA Weekend Magazine, and Kaboom named Auburn
as one of the "Playful Cities in the USA" and provided the City with a $20,000
grant for playground equipment at Game Farm Park. The Committee also
reviewed Ordinance No. 6415 relating to an amendment to an Interlocal
Agreement between the City and the Port of Seattle. The Committee
also discussed Ordinance No. 6410, an amendment to the 2011-2012 Budget, and
Resolution No. 4797 amending the Public Way Agreement with MCI, and
Page 4 of 10
CA.A Page 33 of 106
proposed zoning code amendments. She added the City has seen an increase of
single family residence building permits. The next regular meeting of the Planning
and Community Development Committee is scheduled for June 25, 2012 at 5:00
p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee discussed a right-of-way use permit for the ArtRageous event; the
item was tabled until additional information can be provided. The Committee
recommended approval of Resolution No. 4797 regarding a Public Way
Agreement with MCI, Resolution No. 4794 regarding provision of road services
from King County, and Resolution No. 4827 regarding road stripping services from
Pierce County. The Committee also discussed design standards, Resolution
No. 4825 relating to a surplus vehicle, and a street lighting policy. The next regular
meeting of the Public Works Committee is scheduled for July 2, 2012 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee meet tonight at 5:30. The
Committee reviewed the minutes, claims vouchers, payroll vouchers, Ordinance
No. 6410 regarding the 2011-2012 Budget amendment, and Resolution No. 4825
regarding a surplus vehicle. The Committee discussed the risk profile report, the
April 2012 financial report, Resolution No. 4794 regarding road services with King
County, and Resolution No. 4827 regarding road services with Pierce County. The
next regularly scheduled Finance Committee meeting will be held July 2, 2012 at
5:30 p.m.
E. Les Gove Community Campus
The Les Gove Community Campus Committee has not met since the last Council
meeting.
F. Council Operations Committee
The Council Operations Committee has not met since the last Council meeting.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the June 4, 2012 regular Meeting
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 414181 through 414554 in the amount of $6,012,443.56
and dated June 18, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532964 through 533007 in the amount of $855,151.71
Page 5 of 10
CA.A Page 34 of 106
electronic deposit transmissions in the amount of $1,233,389.79 for a grand total
of $2,088,541.50 for the period covering 05/31/12 to 06/13/12.
Deputy Mayor Backus moved and Councilmember Wagner seconded to approve
the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6410 (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by
Ordinance No. 6351, Ordinance No. 6352, Ordinance No. 6362, Ordinance No.
6370, Ordinance No. 6378, Ordinance No. 6379, and Ordinance No. 6400,
authorizing amendment to the City of Auburn 2011-2012 Budget as set forth in
Schedule "A" and Schedule "B"
Councilmember Partridge moved and Councilmember Holman
seconded to introduce and adopt Ordinance No. 6410.
Councilmember Partridge said the total budget amendment is $16,011,000. He
said there are two items in the proposed ordinance that were not in the previous
version: filling of a Human Resources position; and upgrades to the site for
the Auburn Valley Humane Society. The remaining items are beginning balances
carried forward, shared revenue impacts, utility rates, and inclusion of grants.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
A. Resolution No. 4794 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor and City Clerk to execute an Interlocal Agreement with King County for
the purpose of providing road services
Councilmember Wagner moved and Councilmember Peloza seconded to
adopt Resolution No. 4794.
Councilmember Wagner stated Resolution No. 4794 provides for the annual street
Page 6 of 10
CA.A Page 35 of 106
striping agreement with King County.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 4797 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an amendment to the Public Way Agreement No.
08-03 between the City of Auburn and MCI Communications Services, Inc.
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4797.
Councilmember Wagner stated Resolution No. 4797 provides for an amendment
to the current Public Way Agreement with MCI.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 4819 (Backus/Snyder)
A Resolution of the City Council of the City of Auburn, Washington, amending the
2012-2017 Six-Year Transportation Improvement Program of the City of Auburn
pursuant to R.C.W. Chapter 35.77
Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt
Resolution No. 4819.
Deputy Mayor Backus stated a public hearing was held earlier in the evening
regarding updating the Six Year Transportation Improvement Plan to include a
project for intersection improvements funded by a $400,000 grant.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Resolution No. 4823 (Backus/Snyder)
A Resolution of the City Council of the City of Auburn, Washington, to provide an
address change for 40 residences, 3 commercial buildings, 9 industrial buildings,
10 duplexes, and 8 fourplexes
Councilmember Osborne questioned whether he should recuse himself from
consideration of the Resolution as he lives in one of the affected areas. City
Attorney Heid stated that Councilmember Osborne can consider the Resolution as
it is not quasi-judicial.
Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt
Resolution No. 4823.
Deputy Mayor Backus stated a public hearing was held earlier this evening
regarding the proposed address changes. She said the City attempted to identify
Page 7 of 10
CA.A Page 36 of 106
all addressing errors, and the "T" streets will be considered cul-d-sacs to ensure
no additional unique situations.
Councilmember Partridge moved and Councilmember Holman seconded to
exclude the seven addresses on 4th Place NE (consisting of 1806, 1815, 1824,
1818, 1812, 1814, and 1820 4th Place NE).
MOTION CARRIED UNANIMOUSLY. 7-0
MOTION TO ADOPT RESOLUTION NO. 4823, AS AMENDED, CARRIED
UNANIMOUSLY. 7-0
MOTION CARRIED UNANIMOUSLY. 7-0
E. Resolution No. 4825 (Partridge/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, declaring
certain items of property as surplus and authorizing their disposal
Councilmember Partridge moved and Councilmember Holman seconded to adopt
Resolution No. 4825.
MOTION CARRIED UNANIMOUSLY. 7-0
F. Resolution No. 4827 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to amend the memorandum of agreement with Pierce
County for the purpose of providing road services
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4827.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
local organizations.
A. From the Council
Deputy Mayor Backus reported on her attendance at the Leadership Institute of
South Puget Sound graduation, DARE graduations and a Valley Regional Fire
Authority meeting.
Councilmember Wales reported on her attendance at a Regional Access Mobility
Partnership (RAMP) meeting where replacement of the 520 bridge was discussed,
Page 8 of 10
CA.A Page 37 of 106
a Suburban Cities Association meeting, a meeting of the Puget Sound Regional
Council where Governor Christine Gregoire spoke, and the Senior Center
selection for Pioneer Queen.
Councilmember Holman reported on his attendance at the grand opening of
Coastal Farm and Ranch where the owner complimented the Planning and
Development Department on their excellent service, the Leadership Institute of
South Puget Sound Graduation at Green River Community College where Deputy
Mayor Backus was presented the 2012 Distinguished Alumni award. He also
announced that June 19th is a remembrance day of when Union soldiers enforced
the Emancipation Proclamation and freed all remaining slaves in the State of
Texas.
Councilmember Peloza announced the Auburn International Farmers Market
opened June 16, 2012. He also reported on his attendance at the King Council
Regional Water Quality meeting where it was reported the 2013 sewer rates and
sewer hook-up fees will increase on January 1, 2013, the King County Solid
Waste Advisory Committee meeting where it was announced garbage tonnage
weight increase and discussed an interlocal agreement between the member
cities and King County for landfill clean up, the annual Flag Day ceremony at the
Federal Way Aquatic Center, viewed a PowerPoint presentation on the Katrina
catastrophe, a Flood Control District meeting, the King Conservation District
meeting, the grand opening of Coastal Farm and Ranch, Suburban Cities
Association meeting, and the Puget Sound Regional Council meeting.
Councilmember Osborne reported on his attendance at the Puget Sound Regional
Council meeting. He also reported that he attended the coffee hour at the Senior
Center.
Councilmember Partridge reported on his attendance at the opening ceremony of
the King County District Court's Regional Veteran's Court; the Regional Law,
Safety and Justice Committee meeting where they discussed the upcoming July
26th meeting to be held at the SCORE facility. He noted that there will be a tour of
the SCORE facility after the meeting. He also attended as the keynote speaker at
the West Auburn High School graduation.
B. From the Mayor
Mayor Lewis thanked Councilmember Partridge for attending the Auburn High
School graduation and Deputy Mayor Backus for attending the DARE graduations.
He also noted the dedication of all the Councilmembers for doing the work of the
City. He reported on his attendance at the Lea Hill DARE graduations, he spoke at
a realtors meeting where he was asked to speak on how Auburn's success with
building permits and houses being built and sold. He noted Auburn has more
than any other City in King County. He also attended the AP Government
presentation class at Mountainview High School where he asked for all the
presentations to be sent to the City. He also attended the US Conference of
Mayors where he participated in the Transportation Committee, the Tourism of the
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CA.A Page 38 of 106
Arts Committee, and the Amtrak Advisory Board. He also noted the economic
benefits of having returning veterans go to school and live in the area.
X. EXECUTIVE SESSION
At 8:10 p.m. (immediately following Item II.B of these minutes), Mayor Lewis recessed
the meeting to executive session for approximately 20 minutes in order to discuss
pending/potential litigation pursuant to RCW 42.30.110(1)(i). City Attorney
Heid, Director Heineman and Washington Cities Insurance Association Executive
Director Lewis Leigh were requested to attend the executive session. No action was
anticipated as a result of the executive session. At 8:29 p.m., Mayor Lewis extended
the executive session for an additional ten minutes.
Mayor Lewis reconvened the meeting at 8:42 p.m.
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
9:39 p.m.
APPROVED this 2nd day of July, 2012.
_____________________________ _________________________________
Peter B. Lewis, Mayor Shawn Campbell, Deputy City Clerk
Page 10 of 10
CA.A Page 39 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
June 27, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve claims vouchers.
Background Summary:
Claims check numbers 414555 through 415141 in the amount of $1,506,474.58 and
dated July 2, 2012.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:July 2, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 40 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
June 27, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 533008 through 533052 in the amount of $273,877.81 and
electronic deposit transmissions in the amount of $1,232,123.98 for a grand total of
$1,506,001.79 for the period covering June 14, 2012 to June 27, 2012.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:July 2, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 41 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1206
Date:
June 26, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation Summary
Vicinity Maps 1-7
Budget Impact:
$0
Administrative Recommendation:
City Council award Contract No. 12-10, to Puget Paving and Construction, Inc. on their
low bid of $1,261,713.50 for Project No. CP1206, 2012 Pavement Patching, Chipseal
and Overlay Project.
Background Summary:
The 2012 Pavement Patching, Chipseal and Overlay Project will rehabilitate deficient
pavement on approximately 7.8 miles of streets throughout the City as part of both the
2012 Arterial/Collector Pavement Preservation Program and the 2012 Save Our Streets
Program. This rehabilitation will be accomplished by using three different types of
pavement preservation treatments as follows:
Pavement Patching
This project will perform a pavement patching treatment (removing and replacing areas
of damaged pavement) on 2.0 miles of arterial and collector streets as part of the City's
Arterial and Collector Street Pavement Preservation Program.
Chipsealing
This project will perform a double chipseal treatment on 4.3 miles of arterial and collector
streets as part of the City's Arterial and Collector Street Pavement Preservation
Program. In addition, this project will perform a chipseal treatment on 1.0 mile of local
streets as part of the City's Save Our Streets Program.
Thin Asphalt Overlay
This project will perform a thin (1.5-inches thick or less) asphalt overlay treatment on 0.5
mile of local streets as part of the City's Save Our Streets Program.
See the attached vicinity maps for the specific project streets.
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 42 of 106
Construction is anticipated to begin in mid-July 2012 and be complete by November
2012.
A project budget contingency of $210,287 remains in the 105 (Arterial and Collector
Street Pavement Preservation) fund.
A project increase of $104,500 within the 103 (Local Street Pavement Preservation) fund
will be necessary, however it will not require a budget adjustment since it is anticipated
that this money will be available from the budget contingency of the CP1201 (2012 Local
Street Pavement Reconstruction) project.
O4.9.1 CP1206
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 2, 2012 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 43 of 106
Project No: CP1206Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _Oct 17, 2011 and Feb 6, 2012 ___ Permission to Advertise
Solicitation Date: __June 5, 2012____________ Contract Award
Award Date: _____________________________ Change Order Approval
Contract Final Acceptance
Funds Budgeted (Funds Available)
FundingPrior Years20112012Future YearsTotal
105 Fund - Arterial/Collector Street Pavement Preservation1,300,0001,300,000
103 Fund - Local Street Pavement Preservation200,000200,000
Total001,500,00001,500,000
Estimated Cost (Funds Needed)
ActivityPrior Years20112012 Future Years Total
Design Engineering - City Costs*2,500 2,500
Construction Estimate 1,261,714 1,261,714
Authorized Contingency 100,000 100,000
Construction Engineering - City Costs*30,000 30,000
Total001,394,21401,394,214
BUDGET STATUS SHEET
2012 Pavement Patching, Chipseal and Overlay Project
Date: June 20, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
105 Arterial/Collector Street Budget Status
*City staff costs for street design and construction are not charged against the 103 fund project budget and are not shown here (staff costs charged against the
105 project budget are show).
Prior Years 20112012 Future Years Total
**105 Funds Budgeted ( )00(1,300,000)0(1,300,000)
105 Funds Needed001,089,71401,089,714
**105 Fund Project Contingency ( )00(210,287)0(210,287)
105 Funds Required 00000
Prior Years 20112012 Future Years Total
**103 Funds Budgeted ( )00(200,000)0(200,000)
103 Funds Needed00304,5000304,500
**103 Fund Project Contingency ( )00000
103 Funds Required 00104,5000104,500
** ( # ) in the Budget Status Sections indicates money the City has available.
103 Local Street Budget Status
g
Page 1 of 1CA.D Page 44 of 106
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CA.D Page 51 of 106
CA.D Page 52 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1121
Date:
June 27, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1121 2011/2012
Citywide Sidewalk Repair Project.
Background Summary:
This project will repair damaged sidewalk on approximately 3 miles of streets throughout
the City (see attached map) with an emphasis on fixing potential tripping hazards. This
will mainly be accomplished by removing and replacing damage concrete sidewalk
panels. Project areas were selected based on the severity of the damaged sidewalk in
the area and citizen complaints.
Construction of this project is anticipated to start in August 2012 and be complete in
November 2012.
As discussed at the April 16th, 2012 Public Works Committee meeting, a project
increase of $35,000 within the 328 (Capital Improvement Fund) will be necessary to fund
the West Main St sidewalk repairs. This money is currently available within the 328 Fund
balance and may require a budget adjustment.
O4.12.1 CP1121
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 2, 2012 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 53 of 106
Project No: CP1112Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _May 16, 2011________ Permission to Advertise
Advertisement Date: ______________ Contract Award
Award Date: ____________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
328 Fund - Capital Improvement Fund
(Original Project Budget)200,000200,000
328 Fund - Capital Improvement Fund
(Additional funds available for West Main St
Sidewalks)
35,00035,000
Total00235,0000235,000
Funds Budgeted (Funds Available)
BUDGET STATUS SHEET
2011/2012 Sidewalk Repair Project
Date: June 22, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Total 0 0 235,000 0 235,000
Activity Prior Years 20112012 Future Years Total
*Design Engineering - City Costs1,0001,000
Construction Estimate225,000225,000
Project Contingency 8,5008,500
*Construction Engineering - City Costs500500
Total00235,0000235,000
* City staff costs are charged against the Engineering Budget and not the Project Budget, and are not shown here.
Prior Years 20112012 Future Years Total
**328 Funds Budgeted ( )00(235,000)0(235,000)
328 Funds Needed00235,0000235,000
**328 Fund Project Contingency ( )00000
328 Funds Required 00000
** ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
328 Capital Improvement Budget Status
\\auburn12\building\PROJ\CP1112-2011 Citywide Sidewalk Repair\PWCCouncilInfo\Perm to Ad (PWC 7-2-12)\BudgetStatusSheet.xlsPage 1 of 1CA.E Page 54 of 106
CA.E Page 55 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1201
Date:
June 27, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation Summary
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council award Contract No. 12-08, to SCI Infrastructure, LLC on their low bid of
$1,200,811.00 plus Washington State sales tax of $30,286.86 for a total contract price of
$1,231,167.86 for Project No. CP1201, 2012 Local Street Pavement Reconstruction
project.
Background Summary:
The 2012 Local Street Pavement Reconstruction project will reconstruct 0.6 miles of
local streets (shown on the attached map) as part of the 2012 Save Our Streets (SOS)
program. Storm drainage improvements will also be constructed on the project streets to
address local storm drainage issues. This work is funded by the 103 (Local Street) Fund.
The 432 (Strom Drainage) fund will pay for the design work necessary to connect the
new storm drainage improvements for street drainage with the existing storm drainage
transmission lines.
This project will also replace the deteriorated and undersized water mains on the project
streets and is funded by the 430 (Water) Fund.
The 2012 SOS program will also overlay 0.5 miles of local streets and chipseal 1.0 mile
of local streets; however, this work will be done under a separate construction contract
(CP1206 - 2012 Pavement Patching, Chipseal and Overlay Project).
Construction of this project (CP1201) is anticipated to start in mid July 2012 and be
complete by October 2012.
A project budget contingency of $546,611 remains in the 103 (Local Street Pavement
Preservation) Fund.
A project budget contingency of $83,192 remains in the 430 (Water) Fund.
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 56 of 106
A project budget contingency of $108,500 remains in the 432 (Storm Drainage) Fund.
O4.9.1 CP1201
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 2, 2012 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 57 of 106
Project No: CP1201Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _October 17, 2011_______ Permission to Advertise
Solicitation Date: _June 7, 2012________ Contract Award
Award Date: _______________________ Change Order Approval
Contract Final Acceptance
Funds Budgeted (Funds Available)
Funding Prior Years 20112012 Future Years Total
103 Fund - Local Street Pavement Preservation
(A portion of funds budgeted in 2012)1,689,5801,689,580
430 Fund - Water 500,000500,000
432 Fund - Storm
(Funds budgeted in 2012 for "Street Utility Improvements")118,500118,500
Total002,308,08002,308,080
Estimated Cost (Funds Needed)
ActivityPrior Years20112012 Future Years Total
Design Engineering - City Costs*5,000 5,000
Design Engineering - Consultant Costs190,458 190,458
Construction Estimate 1,231,168 1,231,168
Authorized Contingency 100,000 100,000
Construction Engineering - City Costs 25,000 25,000
Construction Engineering - Consultant Costs*18,101 18,101
BUDGET STATUS SHEET
2012 Local Street Pavement Reconstruction
Date: June 25, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
gg ,,
Total001,569,72701,569,727
*City staff costs for street design and construction are not charged against the project budget and are not shown here.
Prior Years 20112012 Future Years Total
**103 Funds Budgeted ( )00(1,689,580)0(1,689,580)
103 Funds Needed001,142,91901,142,919
**103 Fund Project Contingency ( )00(546,661)0(546,661)
103 Funds Required 00000
Prior Years 20112012 Future Years Total
**430 Funds Budgeted ( )00(500,000)0(500,000)
430 Funds Needed00416,8080416,808
**430 Fund Project Contingency ( )00(83,192)0(83,192)
430 Funds Required 00000
Prior Years 20112012 Future Years Total
**432 Funds Budgeted ( )00(118,500)0(118,500)
432 Funds Needed0010,000010,000
**432 Fund Project Contingency ( )00(108,500)0(108,500)
432 Funds Required 00000
** ( # ) in the Budget Status Sections indicates money the City has available.
430 Water Budget Status
432 Storm Budget Status
103 Local Street Budget Status
Page 1 of 1CA.F Page 58 of 106
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CA.F Page 59 of 106
CA.F Page 60 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. EM0902
Date:
June 27, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. EM0902, Temporary Flood
Control Barrier Removal Project.
Background Summary:
In 2009, the City of Auburn installed a variety of temporary flood control barriers on behalf of King
County to protect the City from the potential for flooding along the Green River and Mill Creek
from the reduced capacity of the Howard Hanson Dam. See attached vicinity map for the
locations of the barriers.
The objective of this project is to remove the temporary flood control barriers and restore the
disturbed areas back to their original condition. Construction is anticipated to begin in August
2012 and be complete by December 2012.
The project is anticipated to be funded up to 75% ($1,605,520) from the King County Flood
Control District fund, and the remaining 25% ($535,174) is anticipated to be contributed directly
by the City's 432 Storm fund.
A project budget contingency of $8,604 remains in the King County Flood Control District fund.
A project budget contingency of $2,896 remains in the 432 Storm fund.
O1.8.4
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 2, 2012 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 61 of 106
H:\PROJ\EM0902 Green River-Howard Hanson\EXXXX - Levee Removal\PWC Council Info\PWC Permission to
Advertise July 2nd\BudgetStatusSheet 062612.xlsx
1 of 1
Project No: EM0902Project Title:
Project Manager: Kim Truong
Initiation/Consultant Agreement
Initiation Date: _________ Permission to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112013 Future Years Total
King County Flood Control District (KCFCD)1,605,520
432 Fund - Storm 535,174
Total 002,140,69400
Activity Prior Years 20112012 Future Years Total
Design Engineering - City Costs 85,169
Design Engineering - Consultant Costs
Construction Estimate 1,703,377
Project Contingency (10%)170,338
Construction Engineering - City Costs 170,338
Construction Engineering - Consultant Costs
Total 002,129,22200
Prior Years 20112012 Future Years Total
*KCFCD Funds Budgeted ( )00(1,605,520)0(1,605,520)
KCFCD Funds Needed 001,596,91701,596,917
*KCFCD Fund Project Contingency ( )00(8,604)0(8,604)
KCFCD Funds Required 00000
Prior Years 20112012 Future Years Total
*432 Funds Budgeted ( )00(535,174)0(535,174)
432 Funds Needed 00532,3060532,306
*432 Fund Project Contingency ( )00(2,869)0(2,869)
432 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
BUDGET STATUS SHEET
Temporary Flood Control Barrier Removal
Date: June 26, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
432 Storm Budget Status
King County Flood Control District Budget Status
CA.G Page 62 of 106
CA.G Page 63 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Consultant Agreement No. AG-C-415
Date:
June 27, 2012
Department:
Public Works
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-415 with
HDR Engineering Inc. for Engineering Services for the Water Utility Meter & Billing
System Improvements Project.
Background Summary:
Recent improvements in technology have resulted in automated metering systems
generally referred to as Advanced Metering Infrastructure (AMI). These systems have
the ability to read meters using wireless equipment and transmit the data for analysis
and processing. The City is interested in the potential benefits from using this type of
system including:
more efficient meter reading
more efficient billing
early leak detection
more accurate water usage data
remote connect/disconnect and flow limiting meters
customer access to their usage data via the internet
The consultant will assist the City in reviewing various AMI technologies and assist in a
decision making process to determine which system(s) would best benefit the City. The
consultant will:
Review the City's current metering and billing system.
Identify metering system options, inclusive of full system integration requirements,
backhaul/data processing requirements, and system conversion/implementation
issues.
Identify other western Washington utilities who have implemented similar systems.
Present of a range of alternatives, in the context of a business case and cost-
effectiveness framework, with detailed pros and cons.
Identify a preferred direction regarding implementation of system improvements.
AUBURN * MORE THAN YOU IMAGINEDCA.H Page 64 of 106
City staff has selected HDR Engineering Inc. to provide engineering services for the
initial phase of the project including investigation, alternatives analysis and costs
estimates. The Not-to-be-Exceeded cost for this agreement is $50,300.
A project budget contingency of $27,700 remains in the 430 (Water) fund for 2012.
O4.11.1
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 2, 2012 Item Number:CA.H
AUBURN * MORE THAN YOU IMAGINEDCA.H Page 65 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Banner Pole Repair Project
Date:
June 27, 2012
Department:
Public Works
Attachments:
No Attachments Available
Budget Impact:
30,000.00
Administrative Recommendation:
City Council grant permission to initiate the Banner Pole Repair Project located at East
Main Street and B Street NE.
Background Summary:
During construction of the Downtown Lighting Replacement project, staff observed
settlement potentially impacting the light pole foundation at the NW corner of East Main
Street and B Street NE. This pole also serves as one anchor of the Main Street overhead
banner. Staff completed a geotechnical investigation of the area and found there is
significant settlement of the soils under the northern right-of-way in this location potentially
affecting the structural stability of the pole. The report also provided recommendations on
corrective work to address the foundation concerns and settlement in the area. Additional
information will be provided prior to the meeting.
At this time, staff is recommending undertaking repairs to the foundation of the light/banner
pole to address potential structural and safety concerns.
A budget adjustment of $30,000 from the 328 Fund will be required this year to fund the
project.
O4.9.1
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 2, 2012 Item Number:CA.I
AUBURN * MORE THAN YOU IMAGINEDCA.I Page 66 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4828
Date:
June 13, 2012
Department:
Parks/Art and Recreation
Attachments:
Resolution No. 4828 with attachment
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4828.
Background Summary:
The office of the Cultural Development Authority of King County, doing business as
4Culture, awarded a grant to the City of Auburn in the amount of $17,000 per annum for
the 2012 cycle as part of its Local Arts Agency Sustained Support Program. Funds for
this program are provided through King County's Hotel/Motel Tax funding initiative. Grant
cycles are a bi-annual competitive process. Funding is allocated annually.
The money supports City arts programming as well as community organizations that
present art programs and/or activities serving the citizens of Auburn. All funded
programs are required to acknowledge support from the City of Auburn and the 4Culture
Hotel/Motel Tax fund in printed materials and their websites.
F5.3
Reviewed by Council Committees:
Municipal Services, Planning And Community Development
Councilmember:Peloza Staff:Faber
Meeting Date:July 2, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 67 of 106
RESOLUTION NO. 4828
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE ACGEPTANCE OF A GRANT
FROM THE CULTURAL DEVELOPMENT AUTHORITY OF KING
COUNTY (°4CULTURE' AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE THE NECESSARY CONTRACTS TO ACCEPT
SAID FUNDS
WHEREAS, the City of Auburn Arts Commission, on behalf of the City of
Aubum, submitted an application to the Cuftural DevelopmentAuthority of King County
4GULTURE)for a Cultural Facilities Program Grant; and
WHEREAS, the City has tieen advised that it has been approved to receive a
grant from said program in the amount of Seventeen Thousand and No/100s Dollars
17;000.00); and
WFIEREAS, acceptance of the grant wili benefit the citizens of Auburn.
NOW, THEREFORE, THE CITY COUNCIL OF AUBURN, WASHINGTON,
HEREBY RESOLVES as follows:
Section 1. Acceptaoce of Grant and Authorization of Contract The City
Council hereby accepts the Sustained Support Program Grant from 4CULTURE, in the
amount of SeventeenThousand and No/100s Dotlars ($17,000.00), and authorizes the
Mayor and City Clerk to ezecute the Contract with 4CULTURE in substantial conformity
with the Contract marked as Exhibit "A" attached hereto and incorporated herein by this
reference.
Section 2. Imulementation. The Mayor i§ further authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
Resolution No. 4828
June 2012
Page 1RES.A Page 68 of 106
legislation, including assuring that, the grant fund appropriation is included in the
appropriate budget documents of ftie City.
Section.:3. Effective-Date. That this Resolution shall take effect and be in full
force upon pa_ssage and signatures hereon.
SIGNED and DATED this day of July, 2012.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP VE S TO FO M:
Daniel B. Heid, City Attorne
Resolution No.4828
June2012
Page 2RES.A Page 69 of 106
Agreement No. 112061A •
Contractors Federal Tazpayer ID No. Qast 4 digits)
Contractor Gity of Aubum
Project Title: 2012 Programs.
Contract Amount: $17,000.00 Fund Source: CP—Arts Sustained Support
ConVad Period From: 01/01/2012 To: 12/31/2012
AGENCY SERVICES CONTRACT 2012
THIS CONTRACT is entered into by the CULTURAL DEVELOPMENTAUTHORITY.OF KING COUNTY
4Culture"), whose address is 101 P efontaine Place South, Seattle, WA 981 D42672 and telephone
number is (206) 296-7580 and Citv of Aubum (the"Contractor"); whose address is 910 Ninth Street=SE.
Aubum. WA 98002 and telephone number is (2531804-5043. Gontractor is an art, cultural or historical
organization_or_specialist qualified to receive.funds pursuant to King County Code Sections.2.48 and 4,42
and RCW 67:28.180 and as hereinafter may be amended. The 4Culture Board of Directors appro4ed
providing funds fo ttiis project by Motion'No. 2012-10.
4Culture desires to provide.funds wi4h which the Contractor shall render certain services to King County
citizens. Such services are for the benefit of art museums, culturel museums, heritage museums, the arts,
and/or the perfortning arts and are consistant with those defined in RCW 6728.180 ("Public Benefit
Seivices").
4Cultu e is o ganized pursuant to King County Ordinance 14482 and RCW 35.21730, et seg. RCW
3521:750 provides a§follows: "[All] liabilities incurred 6y such public corporation, commission, or authority
shall be satisfied exclusiyely from the assets and'properties of such public corporation, commissiortor
auttiority anii no creditoc or other person shall have any right of action against the city, town, or county
creating such corporation, commission, or authority on account of.any debts, obligations, or liabilities of
such pubiic corporation, commission, or authority"
The legislative authority of:4Culture has found and declared that providing funds to Contractor to reimburse
Project costs in consideration of services provided hereunder constitutes a public purpose with the
meaning of ARicle VI I, Section 1 of the Washington State Constitu4ion for which public funds may properly
be expended or advanced.
NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to
be made and perfortned by the parties hereto, the parties covenant and do mutually agree as follows:
AG SVC 2012 Page 1 of 7RES.A Page 70 of 106
I. SCOPE OF SERVICES
A. TFie Contractor shall proyide services and comply with the requirements set forth hereinafter and
in the following attached exhibits which are incorporated herein by reference:
Specific Scope of Services & Reimbursement:Schedule Attached hereto as F chibit A
Project Proposal and Budget Attached he eto as Exhibit B
Insurance Re uirements Attached hereto as Exhibit C
Personnel Inventory (K.C.0 12.16.O60A)( In combination with Attached hereto as Exhibit D
other.a reements, in excess of$25,000 in a calendar ear
Affidayit and Gert'fiicate of Compliance (K.C.0 12.16.060B)Attached hereto as Exhibit E
for A eements in excessof$25,000
Disability Assurance of Compliance/Section 504 (KCC Attached hereto as Exhibit F
12.16.O60D ORGANIZATIONS ONL
B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse
the ConNactor for expenses incurred expressly and solely in accordance with ihe Project Proposal and
Budget and/o the Spec cScope of Services attached.;Any amendment ormodification to the Project
Proposal and Budget or the Specific Scope of Services and Payment Schedule must be approved in
writing:by 4Culture. The work described generally by the Froject Proposal and Budget and more
specifically by the Specific Scope of Services shall fiereinafter be refeRed to as the "Project".
C. In addition to performing the Project, Contractor'shall proVide any Public Benefit Provisions that
may be specified in the SpecifiaScope of Services attached,
D: Contractor agrees to acknowledge 4Culture support with inclusion of the approved 4Culture logo
in all marketing and promotional materials during the period this contract is in force:
e
Approved logos are available for download im a variety of formats at
c u LTU R E nttp:(www.aou t re.ory
mc couxn oomxe va
E: The Contractor agrees to notify 4Culture in advance of any public Project activities, including but
not limited to ground breaking events, dedications, and other public programs.
11. DURATION OF CONTRACT
This Agreement shall commence on Januarv 1. 2012 and.shall tertninate on December3l. 2012.
This Agreement, however, may be terminated earlier as provided in Section IV hereof.
III. COMFENSATION AND METHOD OF PAYMENT
A. 4Culture shall reimburse the Contractor for its actual and authorized expenditures incurred in
satisfactorily compieting the Spec c Scope of Services attached and otherwise fu lling all requirements
specified in this contract in an aggregate amount not to exceed $17.000.00.
AG 5VC 20]2 Page 2 of 7RES.A Page 71 of 106
B. Contractormay apply to 4Culture for reimbursement upon completion of spec ed phases es
detailed in the Specific Scope of Services and Reimbursement Schedule attached to this contract.
C. Contractor shall submit an invoice and all accompanying reports in the fortns attached hereto
as "EXHIBITS", not more than 30 days after the completion of each spec ed phase identfied in the
Specific Scope of Senrices and Reimbursertien4 Schedule. 4Culture wiil initiate authorization for payment
after approval of corrected invoices and reports. 4Culture shall make payment to the Agencynot more
than 6Q days after the appropriate in4oice is received. . -
0. Contractor shall submit its final invoice and ail outstanding reports within 30 days of the date
YhisAg eement terminates. If tfie Agency's final`invoice and reports'are not submitted by the day specified
inShissub5ection, 4Culture will be relieved of all liability for paymenYto the Agency of the amounts Set
forth in said invoice or any subsequent invoice
E: Accompanying the final invoice for the project, the Contractor shall also submit:
L A project evaluation report upon the form provided by 4Culture. , _
2.: If 4Culture requests, at least two images{prints, slides, or digftal images accompanied
by a high-quality print-out) of publishable quality for use by 4Culture.to publiciie its funding programs.
Photos shall have credits, caption information, and pertnission to publish.
F. If the Contractor fails to comply with any tertns or conditions of this contract or to provide in any
mannerthe work orservices agreed to herein, 4Culture may wifhhold any payment to the Gorrtractor until
4Culture is satisfietl that corrective action, as specified by 4Culture, has been completed. This right is in
addition to and not in lieu of4Culture's right to terminate this contract as provided in Section IV, any other
rightis of4Culture under this Agreement and any other right or remedy availabie to4Culture at law or in
eguity:
IV. TERMINATION OF AGREEMENT
A: If, through any cause, the Contractor shall fail to fulfilf in a timely and proper manner its
obfigations underthis AgreemenYor if the Contractor shall violate any of its covenants, agreements or.
stipulations of this Agreement, 4Cutture may terminate thisAgreement and withhold the remaining
allocation.. Prior to so tertninating this Ag eement, 4Culture shall"submit written notice to the Contractor
describing such defauit or violation. 4Cuiture shall not so terminate this Agreement if 4Culture detertnines
that Contractor has, within twenty(20) days of the date of such notice, fully corrected such defautt or
violation.
V. MAINTENANCE OF RECORDS
A. The Contractor shalt meintain accounts and record§, inciuding personnel, property, financial,
and prog ammatic records and othersuch records as may be deemed necessary by 4Culture to:ensure
proper accounting foralC contrect funds and compliance with this Ag eement. All such recortls shall
sufficiently end properly reflect all direct and indirect costs of any nature expended and services provided
in the perforrtSance of this Agreement.
B. These records shall be maintained for a period of six (6) years after tertnination of this
Agreement unless a longerretention pe iod is required by law.
AG SVC 2012 Page 3 of 7RES.A Page 72 of 106
VI. AUDITS AND EVALUATIONS
A: The records and documents with respect to all matters covered.by this Agreement shall be
subject at all times to inspection; review or audit by 4Cuiture and/or federaUstate officials so authorized 6y
law during the performance of this Agreement and six (6) years after tertnination hereof.
B. The Contractor shall provide right of access to its facilities, including by any subcontractor to
4Culture, the King County, state andlor federal agencies or officials at.all reasonable times in order to
monitor and evaluate the seryices_provided underthis Agreement. 4Culture will give advance notice to the
Contractor in ttie case of fiscal audits to be conducted by 4Culture.
C. The Contractor agrees to cooperate with4Culture in the evaluation of the Contractor's
pertormance under this contract and to make available all information reasonably requi ed by any such
evaluation process. The results and records of said evaluations shall be maintained and disclosed in
accordance with RCW Chapter 42.17 (Public Records Act).
VII. FROPRIETARY RIGHTS
If any patentable or copyrightable material or article should result from the Projed, all rights
accruing from such,material or article shall be the sole property of Contractor. Contractor agrees to and
does hereby grant to 4Culture, an iRevocable, nonexclusive, and royalty-free Jicense to use, according to
law, any material or article and use any method that may be developed as part of the work under this
Agreement. The foregoing license shall not apply to existing training materials; consulting aids, checklists,
and other materials and documents of Contractor which are modified for use in the performance of this
Agreement.
VIII. FUTURE SUPPORT
4Culture makes no commitment to support the services contracted for herein nor guarantee
regarding the.success of the services and assumes no obligation for future support of the Project except
as expressly setforth in this Agreement.
IX. HOLD HARMLESS AND INDEMNIFICATION
A. In providing services under this Agreement, the Contractor is an independent contractor,.and
shall detertnine the means of accomplishing the results contemplated by this Agreement. Neither the
Contractor nor its o cers, agents or employees are employees of 4Culture for any purpose. The
Contractor shall comply with all applicabie federal and state laws and regulations regarding employment,
minimum wages and hours, and discrimination in employment. The Contractor is responsible for
detertnining the compensation of its empioyees, for payment of such compensation, and for alFfederal
and/or state tax, industrial insurance, and Social Security liability that may result from the performance of
and compensation for these services: The Contractor and its officers, agents, and employees shall make
no claim of career service orciviLservice rights which may accrue to a 4Culture empioyee under state;or
local law. 4Culture assumes no responsibility for the payment of any compensation, wages,benefits, o
taxes by, or,on behalf of the Contractor, its employees and/or others by reason of this Agreemenf. To the
extent allowed by law, the Contrac4or shall protect, defend, indemnifyand save harmless 4Culture and its
officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever
occurring orresulting from (1) the Contractors failure to pay any such compensation, wages, benefits; or
taxes; (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor .
employees or other suppliers in connection with or support of the performance of this Agreement. The
Contractor shall also defend, indemnify, and save harmless 4Culture, and its officers, agents, and
employees, from and against any and all claims made by Contractor's employees arising from their
employment with Contractor.
AG SVC?012 Page4of7RES.A Page 73 of 106
B. T.o the full extent provided by applicable law, 4he C.ontractor shall protect, defend, indemniTy,
and seve hartnless 4Culture its o cers, employees, and agents from any and all costs, claims, judgments,
and/or awards of damages, arising out of or in anyway resulting from the acts or omissions of the .
Contractor, its offcers, employees andlor agents, except to the extent resulting from 4Culture's sole
negligence: If this Ag eement'is a "a coVenant,,promise; agreement orunderstanding in, or in connection
with or collateral to, a contract or agreement relative to the construction, afteration, repair, addition to,
subtraction from, improvement to, or maintenance of, any building, highway, oad, railroad, excavation, or
other:stn.icture, project, development, orimprovement attached to real estate"within the meaning of RCW .
4.24225, the Contractor shall so protect, defend, indemnify, and save hartnless 4Culture, its officers; .
employees, and agents only to the extent of the Contractor's, itsoffce s', employees', and/or agents`
negligence. The Contractor agrees 4hat its obligations unde this.subparagraph extend'to any claim,
demand, andlor cause of action broughtby.or on behalf of any employees, or agents. In the evemt
4Culture incurs:any judgment, awa d and/or cost arising there from including attomeys' fees to enforce the
provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor.
Claims shall include,but are not limited to, assertions that the use or transfer of any software, book,
document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes
an infringement of any copyright.
X. INSURANCE REQUIREMENTS
The Contractoc shall procure and maintain for the duration of this Agreement insurance as-
described on the Exhibit labeled as Insurance Requirements attached here to.
XL CONFLICT OF INTEREST
Chapter 42.23 RCW (Code Of Ethicsfor Municipal Officers—Contrad Interests) is incorporated by
reference as if fully set forth herein and the Contractor ag ees to abide by all the conditions of said
Chapter. Failure by the Contractor to comply with any requirements of such Chapter shalF be a material
b each of contract.
In addition, Contractor represents,warrants and covenants that no officer, employee;o agent of
4Cultu e who exercises any functions or responsibilities in connection with the planning and
implementation of the Specific Scope of Contrad Services funded herein;has or shall have any beneficial ;
interest, directlyor indirectly, in this contract. The Contractor further:represents, warrants and covenants
neither it nor any other person beneficially interested in this Agreement has offered to give or given any•
such officer, employee, or agent of 4Cuiture, directly or indirectly, anycompensation, gratuity or reward in
connection with this Agreement: The Contractor shall take aIF appropriate steps to assure compliance.with
this provision.
AG S V C 2012 Page S of 7RES.A Page 74 of 106
Xil: NONDISCRIMINATION
During the performance of this Agreement,.Contractor shall comply with state, federal and locaf
legislation requiring nondiscrimination in employment and the provision of services to the public, including,
buYhot limited to: TiUe VI of the Ciyil Rights Act of 1964; chapter 49.60 RCW (the Washington state law
against discrimination); K.C.C. chapter 12.16 regarding discrimination and affirmative action in
employment by conVactors, subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination
in contracting; K.C.C. chapter 12:18 requiring fair employment practices; K.C.C. chapter and 12.22
prohibiting discrimination in places of public accommodation.
The Contractor shall maintain, until 12 months after completion of ail work under this contract, all
written quotes, bids, estimates or proposals submitted to the Gontractor by all businesses seeking to
participate in this Agreement. T.he.Contrector shall make such documents available to 4Culture for
inspection and copying upon request.
XIII. NOTICES
Whenever this Agreement provides for notice to be provided by one party to another, such notice
shali be in writing and directed to the chief executive officer of Contractor and the F cecutive'Director of
4Cultu e at the addresses firsYwritten above. Any time within which a party must take some action shall be
computed from the date that the notice is received by said party.
XIV. GENERAL PROVISIONS
No modification or amendment to this Agreement shall be valid unless made in writing and signed
by the:parties hereto. Proposed changes which are mutually agreed upon shall be incorporated by written
amendments to this Agreement. 4Cutture's failure io insist upon the strict performance of any provision of
this Agreement or to exercise any,right based upon a tireach thereof or-the acceptance of any
performance during such breach, shall not constitute a waiver of any right under this Agreement. In the
event any term or condition ofthis Agreement or application thereof to any person or ci cumstances is
held:invalid, such invaiidity shall..not affect other terms, conditions, or applications of thisAgreement which
can be given effect without the invalid term, condition, or application. To this end,the terms and
conditions of this Agreement are declared severable. The parties agree that this Agreement is the
complete expression of the terms hereto and any oral or written representations or understandings,not-
incorporated herein are exctuded. Both parties recognize that time is of the essence in the performance of
the provisions of this Agreement.
XV. ATTORNEYS' FEES: EXPENSES
Contractor agrees to pay upon demand all of 4Culture's costs and expenses„induding attomeys'
fees and 4Culture's legal expenses, incurred in connection with the enforcement of this Agreement. 4Culture
may pay sortieone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of
such enforcement. Costs and expenses include 4Culture's attomeys'fees and legal expenses whether or
not there is a lawsuit, including attomeys'fees and legal expenses for bankruptcy proceedings (and including
efforts to modify or vacate any automatic stay or injunction), appeals, and any anticipated postjudgmenY
collec4ion services. Contractor also shall pay all court costs and such additional fees as may be direc{ed by
me court.
AG S V C 201 Z Page 6 of 7RES.A Page 75 of 106
XVI. SURVIVAL
The tertns and oonditions of Sections III, V, VI, VII, VIII, IX, XI, XII, XIII, XIV and XV shall survive the
tertnination o.f this Agreement and shall be continuing obligations of the parties.
4CULTURE:-CONTRACTOR:
4Culture-CDA Exgcutive Director Signature
Date Name (Please type or print)
Title (Please type or print).
Date
AG,S V C 2012 Page 7 of 7RES.A Page 76 of 106
Exhibit A
S60PE OF SERVICE
Ciry of Auburn and 4Cul ure, che Culcural Developmenc Auchoriry of King Counry, mucually agree rhac the
following services be provided in accordance with the applicarion and conuaa woik sheet submitted to and
approved 6y the-4Cultiuce Boazd of Direaors.
Suppor for 2012 Programs, induding Uniquely Auburn Qan);ArtRageous (Augusc); Small Works/Big
Presents Striall Works Fxhibitidn (Novcmber), and the BRAVO performing ares series at the Auburn Avenue
Theater and Peiforming Arrs Center (Sept-Dec). Evenu aze open and publicized to the community.
AMOUNT $17,000.00'
For ar"ist fees and program expenses. Payable upon complerion, submictal of invoice and documentation
regarding: .
Final budget, accual
Compleuon of evaluation form
Final report of program aaiviries
Programs, brochuru, flyers if availa6le
PUBLIC BENEFIT
Progiama are accessible to a broad range of King Counry residents.. Programs are accessible to a broad
range oEK'tng,County residen s. With the exception of icketed presentations as part of the BRAVO
Perfornung Ares Season all the programs listed above are free-adinission co patrons. Accessibiliry and
pu6lic brnefit is che paramount purpose and goal of all our municipally sponsored programs.
RUBU6ITY/PROMOTION POLICY
Prominent acknowledgment of 4Culturd King Counry Lodging Tax Fund is required of all recipients for use
in all publiciry and promouonal matcrials, including, buc noc limiced o brochures, websites, press releases,
prograins, p.osters, publicservice announcements, flyers and advercisements. Please contacc your 4Culture
contratt adminis'trator'or go to www.4culture.org to download the appropriatelogo credit.
Final oTa,vment will not be made until acknowledgment issubmitted on printed material
RES.A Page 77 of 106
EXHIBIT B
Arfs Sustained °Support 2011
City of Auburn
Address Website
25 W Main St - www.aubumwa.gov/arts
Aubum
washington. , Email
98001 artsC aubumwa.00v
Phone King County Council District #
253) 804'-5053 7
WA.State Legislative District #
31, 47
Date Incorporated
09/09/1984
Federal Tax ID
91-600d228
WABtate UBI#
171-00-010
Revenue lasY.£sqal year
65,529
Reyenue 2nd to last£scal yeac -
75,941
Organization Dlrector
Director of Parics, ARS and Recreation;.Mr. Daryl Faber
Direetor Email•
dfabe @aubumwa.gov
Direetor Phone
253) 804-5044
Organiiation Description
A loCal govemment agenty founded by ordinance, comprised_of an appointed (by Mayor antl Council) 12,member
aGvisory board whose purpose is to advise•staff.in order to offee.quality ar[s programs and services for the citizens
of,AUbum.
Mission
The City of Auburn Arts Division's purpose is to serve the citizens of Auburn by fostering cultural growth and
enrichment„sponsoring programs representative ot the entire acLS spectrum and providing pro9rams that are
reflective of the growing diversity of tFie population of the City of Auburn.
Contact Person
Arts Coordinator, Ms. Maija McKnight .,
ConWcE Phone
253) 804-5043
Contact Email
mmckn ig ht@ a ubucnwa.g ov
How do you define your community? (Consider audienees, conient produeers,and
supporters/volunteers.)
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RES.A Page 78 of 106
Auburn is describedas a city of"twos": two nations (USA and Muckleshoot Tribe), two counties (King and Pierce), '
two legislative districts (47 and 31), and two rivers (White and Green) and these unique distinctions define much of
the city's charec[ec Aubum-serves as both a commuter bedroom community, as well as a 100+ year old
community that has a strong sense of self as wel as regional identity and history. The current population of 68,000
has grown from 49,000 in 2Q06 with the annexation of previously unincorporated surrounding communities.
Outside city boundaries, Auburn regularly serves audiences.northward to Kent, East to Enumclaw, West to Fede21
Way and South to Puyallup. Aubum's audiences are diverse in background, ethnicity and age.
Ethnic minoriGes make u0 19% of Auburns population, with large communities of Ukranian, Mexican, Mexican
Indigenous Tribes, Native American (Muckleshoot), and Japanese.
The Culturel Arts Division works to provide a well-rounded comprehensive arts programs that include visuai art
displays, live perfortnances, concer[s;festivals, and pubiic art program, in order to,provide access to art through
various interests as well as free and ticketed opportunities.
In a professional survey conducted in Spring 2009, residents of Auburn valley gave the City's ar[s and recreational
programs the highesj rating above all other City services for"quality of programming"and approval of"public funds
dedicated"to these program (from "City Opinions of City Govemmen[,° June.2009, Elway Research, Inc.) This
supports what the City believes is the purpose behind its mission in support of the arts: Auburnites don't consider
their city just a commuter town in which they happen to live. They consider Aubucn their home where they live,
work and play.
What have been your organization's most significant programmatie accomplishments in the last
two years2
In 2009, the arts department coordinated tFiree very successful events that were created to celetirate and
recognize the 25th Anniversary of the Aubum Arts Commission. These included: "Small Works, Big Presents"and
adjudicated art show in partnership with the White River Valley Museum, "ArtRageous: Artists in ARion Fair"; and
Walk the Talk: Public Art in Aubum" featuring presentation by 4Culture Public Art to City of Aubum Public Works
employees, a docent led downtown public art walk, and a modereted panel discussion featuring nine artists whose
work is part of Aubum's collection. Small Works and ArtRageous are two programs that are now parE'oE regular
programming.
In 2010, the t2ditional BRAVO Performances (traditlonally nationally touring groups hosted a[the larger 1100 seat
Perfortning Art Center), performances offered at the Aubum Avenue Theater, and the youth performances and
theater campsthat occur throughout the year were combined to create a new series. The performing-art series in
2009 had suffered from low attendance and had been reduced to 4 performances. By combining programming
dollars through a variety of separate budgets that were working towards the same goal, we were able to create a
season that highlights 29 performances throughout the year which offers a wide variety of arts oppoKUnities to
various interests and audiences and publicize it as a cohesive arts season. Additionally in this past year, Aubum is
undergoing major efforts for the revitalization of it's historic downtown and Les Gove Community Campus. With the
variety of new construc[ion, public art is a key asped and three concurrent projects are in the works: Virginia
Paquette (Les Gove Community Center), Bruce Myers (Les Gove Ac[ivity Center), and Sheila Klein (City Hall Plaza).
What have been your organization's most significant administrative accomplishments in the last
two years2 ,
While the City of Aubum had significant staff layoffs in 2009 due to the budge[ realities, over the past year, staff
and commission members have workeil towards continuing the quality and quantity of arts programming in IighYOf
the elimination of one arts position. The BRAVO Performing Arts Series was revitalized. This was done for the
reasons mentioned above, but also as a necessity to have various s[aff share the responsibility for specific aspects
ofprogramming. dnstead of three separate staff working on BRAVO, Aubum Ave, Youth Perfortnances, we haye
worked closely together to combine efforts where it makes it more efficient (marketing, pr, ticketing, volunteers) as
well as inform others decisions to ensure a diversity of programming and take advantage of opportunities that
arise.
Implementation of the 1% Percent for Arts Resolution
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RES.A Page 79 of 106
Arts and Culture Regranting to the following organizations: Aubum Symphony Orchestra, Uniquely Aubum, White
River Valley Museum
6ommunity Mural Projects alI funded by Community Based Services Grants (and all artist led):
o Clean Sweep- Volunteers painted a mural to be placed on the side of the Aubum Avenue Tlieater
o ArtRageous - Festival attendees painted temporary murals to be placed on construction fencing
o Urban Artworks - Seattle non-profit tfiat works with youth to create murals. Hosted an 8-week program in which
they painted murals that are insUlled on the Les Gove Community Campus Construction fencing.
o Downtown Business DisErict - Communiry members were invited io paint on the boarded up windows of an
abandoned building in the downtown core.
What do you hope to acwmplish in the next two years and what are your challenges7
Auburn faCeslhe,same economic chailenges as the rest of King County. Auburn's Mayor and Council, however, are
very supportive of the arts and understands the impor[ance of a vibrant arts community,to the quality of life for its
citizens. That being said, with these economic times, working towards maintaining funding, seeking new
funding/sponsorship resources is paramount, while also strategically planning to ensure quality of all prog2mming
offered.
A vibrent arts community requires investment and involvement of the citizens. Various arts organizations and arts,
groups are active in Aubum in which we seek to continue to financially suppor[. In the past two years,a large
percentage of the 4Culture Sustained Support funding has been dedicated to the presentation of ArtRageous. This
festivaLhas tieen incorporated into Uie budget decision package for 2011-2012 in considera[ion ofbeing fully
funded by the City budget and'not grant dependant. This will allow us to use 4Culture funds for regranting,to,rtiany
of thesmaller arts organizaUons in need.
We have an engaged group of mmmissioners, many of whom are relatively new and passionate about rnntinued
arts.funding evemin a tight economy. A strategicplanning retreat as well as some training sessions wiil be key for
prioriUzing future potential decisions.
With the City investrneM in downtown redevelopment infrastcucture; working with the Economic Development staff
as well as providing additional programming will be a pNOrity. A potential art walk, events, festivals, and working
with businesses to display artwork are ongoing:conversations.
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RES.A Page 80 of 106
e
CULTURE
2011 LAA Sustairied Supporf Operating Budget E'°° """'"'°"°'
e- .
xaote oF un: Crty of Au6um Arts Commission Fisrai vear enes: neaemeer st
month/daYl
ACTUAL ACTUAL CURRENT
FINANCIAL Fvzooe-os Frzoos-ao Fvzmo-ii
t Arts Program Expenses:
2 PBf50fif18: a«..,.rs rX' i o- ...._."_L..'n_.....,u'^-
r.'.
t..' .r ...v..:,:?;i:a.,.e.v- .;a,r—
e.'_.» . .T'-uti.i
3 Artistic permanent
4 mmPorary I
5 Protludlon pertnanem I
s empaay iz,ioo zz,000 iz.000
7 ndminatrah e permanem zzs,eoo iee,eoo isz,000
8 mmP ry I I I` I
9 Educa6on partnanem . I I
o v n I I 1 I
aroau n erome enses zas,aoo I zze,soa I zai,zoo I
t2 r tarYecnglaromocane.penses I zs,soa i u,aoo I n,oao I
13 Funtlraisingeqienses I I I I
ta Eauweane yerees I I I
15 Omryern.ye enses(mMgegPhenUutilitiesj I 81,600 82,900 Bl,'700
16 Atlministretiveezpense5 I 16,700 15,S00- 19;100
17 Subtotal 605,300 558,300 527,000
18 lo-l(intl enpenaes I si=inkina Conmbutirmis I
19 .TOTALARTPROGRAMDCPENSES 605,100 558,300: 527-,'000_
20 Eamed lncome: t n- ,> . `t .:.:1..'°P-i ui. .r, u _ :.Sa.
21 BoxOHkelAtlmission 112,360 63,991 55,529
22 SuNONWakshops I
23 SakslConce55ion51Renp15 10,500 11,950 10;A00.
2a Imeresl a Eamiiigs(savu gs,reserves,etc.) I I I
25 OUrerEamedlncoma I z,.000 I I
28 TOTALEARNE REVENUE 12<,860 I 75;9<7 . 65,529_
27 CoMributed Income: n..:.—c , ,.;:..,+,_ , - ' T ..µ,,, .:4. . t .-:. .---
28 Fedmal GovemmeM
29 Srata covemment I I I
30 4CuIluR 15,600 21,000 17,.000-
31 GlyGouemment I 939,690 I 403,059 I 918,200
32 Coryo ations I I I '
33 Fountlations I I I - - — -
34 hMNiduals I I I
35 Fu reismg Events(ONet or OGioss mcome?) . I I
36 Mist:con6ibutiafs I 5,OOO I I
37.SUBTOTALCONTRIBUTEDINCOME 460,24o I 929,059 435,200
38 In KmtlContributloirs 20,000 58,300 91-,800
39 TOTAL INCOME aos,ioo I sse,3oo 52,'000 ',
RES.A Page 81 of 106
CULTURE
7 7 Sus ined 5uppwi Operating Budget Nobes
Budget notes a2 valuable in explaining your organizetion's operations. Please use thrs area ro help us understand
your operations, and focus on eny categories thet show a sign cant variance from year to year. Make sure to explain
what makes up your in-kind revenue iI it represents more than 10%of your total income
LINE ITEM/CATEGORY EXPLANATION I
Biennial budgm cycla Ciry Council wil]approve 201 I-2012 budged in December 2010.
Figures include both Arts and Auburn Avmue Theater budgets.Pub M not included.
Reduced 6ours for pan-time arts assistant
6
Eliminated one arts position and reassi ed management duties to aaother statT member,
7 a portion of who's salary is part of Arts&Theater budgea.(FCE wunt is 2.5)
Production expenses include performing arts fees.rentals.communiry arts suppon,art
education,gallery and public att admiuistration.(Public art is a separace capital fund).
Lease paymrnts and general repairs for Auburn Avenue Theattt
IS
AdministraAve Expenses include supplies,small tools&minor equipment,
16 communications,training.and trevel charges.
Progam reductions,lower ihan average BRAVO Perfomiing Arts seria attmdance,and
21-25 loss of renra]revenue due w economy.
FY 2009-10 indudes LAA sustained support and equipment grent FY 2010.11 includes
30 LAA sustnined suppon only
Interfund City Smices including Mulemedia&Information Services
38
I
RES.A Page 82 of 106
I
CULTURE
EVENTS/PROGRAMS/SERVICES TM'"`°°°°°'
LI5T YOUR PRIMARY ACTMTIES FOR THE MOST RECENTLY COMPLETED YEAR:
ACTMTY EST.ATTENDANCE
Gallery(City Hall -Monthlyrotation 8 Senior Center-2 month rotation) 1,000
BRAVO Perfortning Art Series (5)3,027
Comedy at the Ave(10 Shows) 1,974
Avenue Kids (8 Shows) 528
Youth Theater Camp at the Ave 1,269
Live at the Ave (15 shows) 1 764
Community Theater' 550
Public Art Projects: (3) Community Cerrter,Activity Center,City Hall Plaza
Event: ArtRageous:Artists in Action Fair 1,500
Kids Summerstage(5) 1,500
Mural Project(s): Clean Sweep, Urban Artworks,ArtRageous 1,000
Art with Artist Classes 200
Support of Community Art Events
Aubum Symphony Orchestra_
Small Works, Big Presents:The Gift of Art-Exhibition and Sale
Uniquely Aubum 800
RES.A Page 83 of 106
City of Aubum
Parks, Arts and Recreation
Arts Commission
Name&Officer Titles Professional or Community Affiliation
Lesiie Moore,Aubum Arts Commission Chair Dean Green River Community College,
Continued Education
Patricia Judd, Aubum Arts Commission Vice- Aubum School District Administration
Chair, and 2011 Chair
Tanya Rottle, Public Art Committee Chair Elementary Educator(5 Grede)
Debby Deal,Visual Art Committee Chair ArtisVCommunity Advocate
Donna Smart, Arts Education Committee Chair Reference Librarian/Community Advocate
David Sader, Perfortning Arts Committee Chair MusicianlCommunity Advocate
Linda Elliott Retired Elemerrtary Music Teacher,Aubum
S hon OrchesVa Board Member
Nancy Colson Real Estate Broker,Aubum Symphony
Orchestra Board, Former 4Cu ture Advisory
Board, Soro timist
Cary Davidson Secondary Education Teacher/Graphic Artist
Greg Watson Secondary Education Teacher/Historian
Rich Wagner(ex-officio/non-voting) City Councii Liaison
Staff
Daryl Faber, Director
Aubum Parks, Arts and Recreation
Maija McKnight,Arts Coordinator
Aubum Parks,Arts and Recreation
Julie Brewer, Special Events and Marketing
Mana er, Aubum Parks,Arts and Recreation
RES.A Page 84 of 106
EXHIBIT C
INSURANCE REQUIREMENTS
CoMractoc shall procure, at its sole cost and expense, insurance against claims for injuries to persons or damages to
property which may arise from, or in connection wRh the performance of work hereunder by the Contractor, his agents,
representatives,emptoyees,andlor subcontractors. The costs of such insurance shall be paid by the Corrtractoc or
subcontractors.
For All Coverages Each insurance policy sha l be written on an'Occurrence"form.
1. Minimum Scope of Insurance needed for this contract is as follows:
Commercial General insurance Services Office form number(CG 00 01 Ed. 11-88 Minimum
Liability Combined Single Limit of$1,000,000 BI &,:PD with a General Aggregate
er ro'ect
Automobile Liability CoVering"all owned and non-owned and hired automobiles—Combined
Sin Ie.Limit of$1,000,000 BI & PD
2. Deductibles and Self Insured Retentions.
Any deductibles or self-insured reterrtions must be declared to; and approved by, 4Culture. The deductible and/or -
self-insured retention of the policies shall notapply to the CoMractor's liability to 4Culture and shall be the sole responsibility
of the Contractor.
3. Other Insurance Provisions
A. The insurance,policies are to contain, or be endorsed to conTain, the following provisions:
a) General Liability Policies
1) 4CuRure, its officers, employees and agents are to be covered as primary additional insureds as
respects liability arising out of activRies performed by or bn behalf of the GonVactor in connection with this Agreement.
2) To the extent of the ConVector's negligence, the Contractor's insurance coverage shall be primary
insurance as respects 4Culture, its o cers, employees, and agents. My insurance and/or self-insurance maintained by ,
4Culture, its officers, employees„or agents shall notcontribute with the ConVactor's insurance or benefrt the Contractor in
any way.'
3) The ConVactors insurance shalf apply separately to each insured against whom claim is made and/or
lawsuit is brought, except with respect to the limits of the insurer's liability.
b) All Policies
1) Coverage shali not be suspended;voided, canceled, reduced in coverage or in limits, except as
reduced in aggregate by paid claims, at any point during the life of this contrad: No material change, or cancellation oc
nonrenewal of any policy required by this conVact shall occur without thirty(30)days' prior written notice to 4Cutture.
4. Acceptability of insurers
Unless otherwise approved in writing by 4Cutture, insurance is to be placed with insurers with a BesYs raUng of no
less than A:VIII, or, 'rf not rated with BesYs, with minimum surpluses the equivalent of Bests'surplussize VIII.
5. Ve cation of Coverage
4Culture, reserves the right.to request that contractor submit the certficate(s) of insurance evidencing compliance
with all requirements set forth above.
RES.A Page 85 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4829
Date:
June 27, 2012
Department:
City Attorney
Attachments:
Resolution No. 4829
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4829.
Background Summary:
In 2006, the citizens of the cities of Algona, Auburn and Pacific approved the creation of
the Valley Regional Fire Authority and funding the organization with a regular property
tax levy and benefit charge.
While the regular property tax levy continues on an on-going basis, the benefit charge
approval only applies for six years, and extensions of the benefit charge, for further six
year periods, need to be re-approved for this charge to apply.
An election will be held in August 2012 on the proposition to continue funding the VRFA
utilizing the benefit charge. Resolution No. 4829 expresses the Council's support for the
proposition to continue funding the VRFA utilizing the benefit charge as one of the main
revenue sources.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Partridge Staff:Heid
Meeting Date:July 2, 2012 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 86 of 106
RESOLUTION NO. 4 8 2 9
A RE$OLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, EXPRESSING ITS SUPPORT
FOR VOTER APPROVAL OF THE VALLEY REGIONAL
FIRE AUTHORITY PROFOSITION TO CONTINUE A
VOTER-AUTHORIZED BENEFIT CHARGE EACH YEAR
FOR AN ADDITIONAL SIX (6) 1fEARS
WHEREAS, in 2006, the "ci4izens of the ci6es of Algona, Aubum, and
Pacfic, Washington, approved the creation of the Valley Regional Fire Authority
VRFA) and funding the organization with a regular property tax and benefd
charge; and
WHEREAS, VRFA has been funded since its inception through a
combination of a regular property tax levy and a benefit charge; and
WHEREAS, while the regular properly tax obligation continues on an on-
going basis, the benefit charge approval only applies for six years, and
extensions of the benefd charge, for further six year periods, would need to be
re-approved for this charge to apply; and
WHEREAS, accordingly, per state law, the VRFA would need to seek
voter approval of the benefit charge for it to continue; and
WHEREAS, the citizens of all three cities have benefited greatly from the
creation of the VRFA and the regionalization of fre, emergency medical and
rescue services; and
ResoluUon No. 4829
June 27, 2012
Page 1
RES.B Page 87 of 106
WHEREAS, an election will be held in August 2012, on the proposition
whether to continue iunding the VRFA utilizing the.benefd charge; and
WHEREAS, the Council believes it is in the best interest of the VRFA
and its citizens that such measure be approved at.the election; and
WHEREAS, the Council also believes that the ben t charge is an
equitable method of apportioning the costs of fire, emergency and rescue
services among those persons and businesses benefiting from such services;
and'
WHEREAS, the Council desiresto express its support of the proposition
and urge all voters in the City to become informed about the necessity of
approving the proposition to continue the collection of the benefit charge; and
WHEREAS, RCW 42.17A.555 authorizes city councils to express their
collective positions on ballot measures, in accordance with the provisions
therein set forth.
NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY
COUNCIL OF THE CITY OF AUBURN, WASHINGTON, as follows:
Seetion 7. The Council declares its support for the proposition to
continue funding the VRFA utilizing the benefit charge as one of the main
revenue sources, and urges all registered voters of the City to become
educated about the advantages of and necessity for the use of the benefit
charge to assure funding of fire, emergency, and rescue services for the
citizens served by the VRFA.
Resolution No. 4829
June 27, 2012
Page 2
RES.B Page 88 of 106
Title and Number of the Baliot Proposition
PROPOSITION N0. 1
VALLEY REGIONAL FIRE AUTHORITY
Shall Valley .Regional Fire .Authority, , serving the
communities of Algona, Aubum and Pacfic, be authorized
to coMinue voter-authorized 6enefd charges each year for
six years, not to exceed an amount equal to sixty percent
of its operating budget; and be prohibited from'imposing an
additional property tax under RCW 52.26:140(1)(c)?
YES NO
Section 2. That 4he Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed 4his day of 2012.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APR S TO FOR :
I B.: ' , City Attome
Resoluution No. 4829
June 27; 2012
Page 3
RES.B Page 89 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4830
Date:
June 26, 2012
Department:
Public Works
Attachments:
Resolution No. 4830
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4830.
Background Summary:
Resolution No. 4830 authorizes Mayor and City Clerk to execute an Interlocal Agreement
with King County for the completion of the Emergency Flood Protection Measures project
and specifically covers the removal of 5 miles worth of existing temporary measures
within the City.
In 2009, the United States Army Corps of Engineers ("Corps") announced that the
Howard Hanson Dam had a diminished capacity due to identified side wall seepage, and
that the dam may have had to release waters in the coming months into the Green River
that could cause flooding in the City. Following this both the City and King County issued
emergency proclamations that declared that the threat of releases of additional waters
from the Howard Hanson Dam constituted an emergency and on October 15, 2009,
executed an Initial Contract, which authorized the City to undertake the installation of
temporary emergency flood protection measures and the County to pay the City up to
$1,019,200.00 as reimbursement for costs incurred by the City in undertaking this work.
On September 16, 2011, the Corps announced that significant repairs had been
completed to the Howard Hanson Dam and that the capacity of the Dam had been
restored to its pre-damaged state.
On May 14, 2012, the Board of Supervisors of the King County Flood Control District,
through adoption of FCD Resolution No. FCD2012-02, identified up to $2,140,694.00 of
funds to be used by the City for actual costs incurred in removing materials previously
installed by the City on the Green River levees and in restoring and repairing the levees,
provided that 75% ($1,605,520.00) of such amount come from the District, and 25%
($535,174.00) of such amount be contributed directly by the City or by the City from
loans by the District to the City from the District's Opportunity Fund, with 1% per annum
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 90 of 106
to be charged to the City on the unpaid balance.
O1.8.3
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 2, 2012 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 91 of 106
RESOLUTION NO. 4830
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXEGUTE AN INTERLOCAL AGREEMENT
WITH KING GOUNTY FOR THE COMPLETION OF EMERGENCY
FLOOD PROTECTION MEASURES PROJECT
WHEREAS, in 2009, the UnRed States Army Corps of Engineers
Corps") announced that the Howard Hanson Dam, over which the Corps has
jurisdiction and operational responsibilities, had a diminished capacity due to
identified side wall seepage, and that the dam may have had to release waters
in the coming months into the Green River that could cause flooding in the City.
The Corps also purchased materials for flood protection purposes that it made
available to the Counry, the City and other local jurisdictions, so long as the
materials were used in accordance with the recommendations provided by the
Corps, and were retumed to the Corps once the threat posed by the diminished
capacity of the Howard Hanson Dam had been addressed; and
WHEREAS, in 2009, both the City and King County issued emergency
proclamations that declared that the threat of releases of additional waters from
the Howard Hanson Dam constituted an emergency; and
WHEREAS, the City and King County on October 15, 2009, executed the
Initial Contract, which authorized the City to underfake temporary emergency
flood protection measures, consistent with Corps spec cations, on County and
Resolution No.4830
June 20, 2012
Page 1 of 4
RES.C Page 92 of 106
District property, and the County to pay the City up to $1,019,200.00 as
reimbursement for costs incurt ed by the City in undertaking such emergency
measures, and
WHEREAS, on September 16, 2011, the Corps announced that
sign cant repairs had been completed to the Howard Hanson Dam and that the
capacity of the Dam had been restored to its pre-damaged state; and
WHEREAS, on May 14; 2012, the Board of Supervisors of the District,
through adoption of FCD Resolution No. FCD2012-02, ident ed up to
2,140,694.00 of funds to be used by the City for actual costs incurred in
removing materials previously installed by the City on the Green Rivec levees
and in restoring and repairing the levees, provided.that 75% of such funds
come ftom the District, and 25% of such amount ($535,174.00) be contributed
directly by the City or by the City from loans by the District to the City from the
DistricYs Opportunity Fund, with 1% per annum to be charged to the City on the
unpaid balance; and
WHEREAS, the City and the County wish to set forth the terms and
conditions under which the County will reimburse the City for actual costs
incurred in completing the temporary emergency flood protection measures
initiated in 2009 by removing the flood barrier materials from the levees and
dis#urbed areas and restoring and repairing the levees and disturbed areas to
Resolution No.4830
June 20,2012
Page 2 of 4
RES.C Page 93 of 106
their previous condition, up to the amount of $1,605,520.00, subject to a
mffiching contritiution by the City of 25% of the $2,140,694.00 amouM identified
by the Disfict, or $535;174.00, to be paid from loans from the District
Opportunity Fund or from funds paid direcfly by the City, and under which the
City will undertake and complete such removal, restoration and repair
measures.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY.RESOLVES as follows:
Section 7. The Mayor is hereby authorized to execute an iMerlocal
agreemeM with King County, in substantial conformity with the agreement
attached hereto, marked as Exhibit 1 and incorporated.herein by this reference,
and to implement such other administrative procedures as may be necessary to
carry out the directives of this legislation.
Section 2. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed 4his day of 2012.
CITY OF AUBURN
PETER B::LEWIS
MAYOR
Resolution No.4830
June 20, 2012
Page 3 of 4
RES.C Page 94 of 106
ATTEST:
Danielle E. Daskam,
City Clerk
APP D AS TO FO M:
aniel B. ' ,
Gity Attomey
Resolution No.4830
June 20,2012
Page 4 of 4
RES.C Page 95 of 106
COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD
PROTECTION MEASURES PR07ECT
THIS COOPERATNE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD
PROTECTION MEASURES PROJEGT (°AgreemenY is entered into on the last date
signed below by and between the Parties, the CIl'Y OF AUBURN, a Washington
municipal corporation ("City"); and KING COUMY, a poiitical subdivision of the
State of 1Nashington ("County"), (collectively referred to herein sometimes as the
Parties") with reference to the following facts:
RECITALS
A. This Agreement is a contract setting the tecros and conditions by which
the City will complete the temporary emergency flood protection measures project,
initially authorized by that certain Agreement for Fiood Protection Services by and
between the City and the County, dated October 15; 2009, as amended ("Initial
Contrad"), by removing the temporary flood protection barriers along the Green
River and restoring and repairing the levees and othe areas containing flood
control measures to their prevfous condition, and by which the County wiil
reimburse the City for such work up to a specified amount and grant to the City
rights of access and license as required for the City to complete the work.
B. In 2009, the United States Army Corps of Engineers ("Corps")
announced that the Howard Hanson. Dam, overwhich the Corps has jurisdiction and
operational responsibilities, had a diminished capacity due to identified side wall
seepage, and that the dam may have had to release waters in the coming months
into the Green River that cou_Id cause flooding in the City. The Corps also
purchased materials for flood protection purposes thap it made available to the
County, the City and other local jucisdictions, so long as the materials were used in
accordance with the recommendations provided by the Corps, and were returned to
the Corps once the threat posed 'by the diminished capacity of the Howard Hanson
Darri had been addressed.
C. Following the announcernent by the Corps; the King County Executive
issued an emergency proclamatfon declaring that the threat of releases of
COOPERATIVE AGREEMENT FOR COMPLETION OF
EMERGENCY FLOOD PROTECTION MEASURES PRO]ECF
Resolution No.4830
Exhibit 1
lune 20,2012
Page 1 of 10RES.C Page 96 of 106
additional waters from the Howard Hanson Dam constituted an emergency, waived
county procurement requirements for contracts related to the county's response to
the emergency, and postponed County permitting procedures for public wocks.
D. The Mayor and City Council of the City of Auburn also issued an
emergency proclamation that declared that the state of emergency conditions
declared by the County were approved, confirmed and adopted by the City Council,
and that provided that during the existence of the emergency, the Mayorof the City
was authorized to implement administrative procedures deemed necessary to
prepare for, respond to, stabilize and control the emergency, consistent with state
law and local regulations.
E.The King County Flood Control Zone District, a quasi municipal
corporation and taxing district under the constitution of the State of Washington,
whose purpose is to sponsor and implement flood control and protection measures
District"), by resolution authocized $1,019,200.00 in funding to assist the City in
undertaking temporary emergency flood protection measures and authorized the
Gounty, as Service Provider to the District, to enter into a contract with the City to
provide this funding for the City to implement identified emergency flood protection
measures.
F. The City and the County on October 15, 2009, executed the Initial
Gontrect, which authorized the City to undertake temporary emergency flood
protection measures, consistent with Corps specifications, on County and District
property, and the County to pay the City up to $1,019,200.U0 as reimbursement for
costs incurred by the City in undertaking such eme gency measures. The Initial
Contract also provided that upon a determination by the Corps that the Howard
Hanson Dam had been restored to its design capacity, the City was to be
responsible for removal of the flood protection materials, and restoration of the
levees to their previous condition. The City was to pay the costs for such removal
and restoration unless the County determined that funds were available to pay for
some or all of such costs.
G. On September 16, 2011, the Corps announced that significant repairs
had been completed to the Howard Hanson Dam and that the capacity of the Dam
had been restored to its pre-damaged state.
H. On May 14, 2012, the Board of Supervisors of the District, through
adoption of FCD Resolution No. FCD2012-02, identified up to $2,140,694.00 of
funds to be used by the City for actual costs incurred in removing materials
previously installed by the City on the Green River levees and in restoring and
COOPERATIVE AGREEMENT FOR GOMPLEfiON OF
EMERGENCY FLOOD PROTECTION MEASURES PROJECT
ResoluUon No.4830
Exhibit 1
lune 20,2012
Page 2 of 10RES.C Page 97 of 106
repairing the levees, provided that 75% of such funds come from the District, and
25% of such amount ($535,174.00) be contributed directly by the City or by the
City from loans by the District to the City from the Distcict's Opportunity Fund, with
1% per annum to be charged to the City on the unpaid balance. In the event the
loan mechanism is utilized, the City and the County shall enter into a separate loan
ag eement.
I.The County, as the Service Provider to the District under the terms of
that certain Interlocal Agreement Between King County and the King.County Flood
Control Zone District Regarding Fl,00d Protection Services, as amended, and
pursuant to FCD Resolution No. FCD2012-02, is authorized to enter into this
Agreement to utilize funds from the District and to agree to the terms under which
the Work, as hereinafter defined, is to be completed.
The City and the County wish to set forth the terms and conditions
under which the County will reimburse the City for actual costs incurred in
completing the temporary emergency flood protection measures initiated in 2009
by removing the flood barrier materials from tfie levees and disturbed areas and
restoring and repairing the levees and disturbed areas to their previous condition,
up to the amount of$1,605,520.00, subject to a matching contribution by the City
of 25% of the $2,140,694.00 amount identified by the District, or $535,174.00, to
be paid from loans from the District Opportunity Fund or from fiunds paid directly by
the Gty, and under which the City will undertake and complete such removal,
restoration and repair measures.
NOW, THEREFORE, in consideration of the mutual promises, benefits and
covenants contained herein, the Parties agree as follows:
AGREEMENT
1. All recitals are hereby ratified as part of this Agreement.
2. The City shall complete the work ("Work"), which is hereby defined to
include:
a. Removal of temporary emergency flood protection materiaf that
was added to the Green RiVer levee system, along the Green River and along Mill
Creek, as shown and described on Exhibit A. by or.on behalf of the City pursuant to
the Initial Contract. The City shall provitle notice'to the County at least 10 deys
before such removal is to begin, and the County shall. have the right to have
COOPERATIVE AGREEMENT FOR COMPLETION OF
EMERGENGY FLOOD PROTECTION MEASURES PRO]ECT
Resolution No.4830
Ezhibit l
June 20,2012
Page3 of 10RES.C Page 98 of 106
personnel present, at the County's sole expense, during such removal for the
purposes of monitoring the activities associated with the removal.
b. Provision of notice to the Corps and the County of the removal
of such materials and coordination with the Corps on the retum to the Corps of any
materials and containers originally provided or fuhded by the Corps that the Corps
determines should be retumed. The Corps shali have full discretion in terms of
what materials it wishes to have retumed, and those that it does not. If the Corps
determines that specified materials originally provided or funded by the Corps
shouid not be returned, then the City in its discretion may keep such materials or
dispose of them as proVided in 2.c. below.
c. Disposal of all materials determined to be waste, after
consultation with the Corps. Such disposal, management and transport shall be in
accordance with all applicable local, state, and federal directives, laws, and
regulations.
d. Restoration and repair of all areas where temporary emergency
flood protedion materiais were placed, or were impacted by such placement; to the
co.ndition prevlous to the placement of the materials. The City shall provide notice
of and coordinate such restoration activities with the County agencies having
custodial responsibilities for such areas, if applicable. The restoraEion and repair
shall,be deemed complete when the County issues its notice of Final Acceptance, as
described in No. 15 below.
3. Any contrects that the.City intends to enter into for pertormance of the
Work shall be provided to the County at least ten (10) days prior to the date the
ty intends to place the contract out for bid. The County shall have the right to
provide comments on such contracts and shall provide those comments to the City
no later than five (5) working days after the date the documents are provided to
the County by email, which the City shall take into account in good faith before
placing the contract out to bid. Such contracts shal6 be in compliance with all state
and federal laws and regulations goveming the procurement of services as
applicable to a local govemment.
4. Any change orders or combination of change orders to the contracts
entered into by the City Por the performance of the Work that exceed $100,0U0
shall be provided to the County, at least five (5) days prior to the intended date of
execution, for County review return and comment, which comments shall be
retumed to the City within three (3) working days after the County receives copies
COOPERATNE AGREEMENT FOR COMPGEIION OF
EMERGENCY FLOOD PROTECTION MEASURES PRO7ECT
Resolution No.4830
Exhi6it 1
June 20,3012
Page 4 of 10RES.C Page 99 of 106
of the documents by email. The City shall take into account in good faith the
comments received from the County before executing the change order.
5. The City agrees to maintain documentation of all Work performed
sufficient to meet state and if applicable, federal, audit standards for the
implementation of a capital projed. The City agrees to maintain additional
documentation that is reasonabty requested by the County in order for the County
fo accurately track expenditures and use of funds. City contract and internal
documents wiil be made available to the County for review and/or independent
audit upon request for six (6) years after completion of the work.
6. Reimbursement.
a. Subject to the provisions of No. 6.b and No. 7 below, the County
will reimburse the City forthe actual costs incurred for the performance of the Work
within sixty j60) days of submittal of the invoices to the County, up to an amount
not to exceed $1,605,520.00, unless the Parties agree to extend that time to
resolve disputes.
b. For payment of any given invoice, the County shall pay 75% of
the invoice amount with funds from the District and 25% with loan funds from the
District's Opportunity Fund, if such loans are requested by the City, or if no loan is
reguested, the City shall pay its 25% share of the invoiced amount. Any costs in
excess of $2,140,694.00 required to accomplish the Work shall be paid by the City.
7. Until the County issues its Notice of Final Acceptance, es described in
No. 15 below, the County shall retain 10% of the totel costs of the Work. Upon
issuance of the Notice of Fnal Acceptance, the County shall pay the retained
amount to the Gity.
8. The County, to the extent that its property interests and those of the
District allow, hereby grants the City the right of access to the levees and other
areas containing temporary flood control measures, and license and permission for
special use to. perform the Work upon the levees and other areas containing
temporary flood control measures as are identified in Exhibit A, attached hereto and
incorporated herein by this reference (collectively referred to herein as "Levees").
9. The City shall be responsible for complying with all applicable Iaws,
and obtaining all required permfts in connection with the Work.
10. This Agreement and any activities authorized hereunder shall not be
construed as granting any rights or privileges to any third person or entity, or as a
COOPERATNE AGREEMENT FOR COMPLETION OF
EMERGENCYPLOOD PROTECRON MEASURES PRO]ECT
Resolution No.4830
Exhibit 1
June 20,2012
Page 5 of10RES.C Page 100 of 106
guarantee or warcanty of protection from flooding or flood damage to any person,
entfty or property, and nothing contained herein shall be construed as waiving any
immunity to liability by the City, the County and/or the District, granted under state
statute, including Chapters 86.12 and 86.15 of the Revised Code of Washington, or
as othen vise granted or provided for by law.
11. The C'ity acknowledges and agrees that it will not allow any lien or
encumbrance to be placed upon the real property Interests and any other interests
held by King County and/or the District in connedion with the Work. If any lien or
encumbrence is so placed, King County and/or the District shall have the right to
remove such lien and charge back the costs of such removal to the City.
12. The City authorizes, but does not require, the County,. its employees,
contractors; agents and volunteers to visually inspect and monitor the condition and
performance of the Work at all times during the duration of this agreement at the
County's sole expense.
13. The City, its ofFicers, employees, agents, contractors, invitees and
volunteers acknowledge that the County and the District have made no
representations as #o the current condition of the Levees. The City agrees to hold
harmless and indemnify the Coun.ty and/or District for any negligent act or omission
of the City, its officers, employees, agents, contractors; invitees and volunteers, to
the extent not within any immunity conferred by law on the County and/or the
District arising out of. the Work performed on the Levees pursuant to this
Agreement. Such indemnification shall extend to any claims, including all demands,
suits and judgments, for damages arising out of injury to persons or damage to
property, where such injury or damage is caused by, arises out of the City's
negligence. The City shall by contract terms require its contradors to pass through
indemnification to the Distrfct and County to the extent of their respective property
interests.
The Partfes recognize that the Work is intencled to restore the Levees and
other locations containing temporary flood control measures to the condition that
previously existed before damage occurred to the; Howard Hanson Dam. With the
Dam restored to its previous functioning capacity, thece still remains no guarantee
that flooding will not occur. In the event that flooding does occur, the City, County
and the District shall continue to enjoy the immunity for flood prevention measures
conferred by law, and it is the intention of the Parties that the City, as contractor to
the County, shall likewise be_ included within such immunity to tHe extent allowed
by law, and to the extent not covered by the City's own immunity or its reasonable
COOPERATNE AGREEMENT FOR GOMPLETION OF
EMERGENCY FLOOD PROTECTION.MEASURES PROJECT
Resolution No.4830
Exhibit 1
June 20,2012
Page 6 of SORES.C Page 101 of 106
exerclse of its police powers. Nothing in this No. 13 shall be construed to eliminate;
reduce, or otherwise abrogate any immunity conferred on the City, County end/or
District in connection with acts or omissions arising out of the Work.
The indemnification provided for in this No. 13 shall survive termination of
this Agr.eement.
14. This Agreement shall remain in force and effect until the Work is
completed and the County has issued a Notice of Fnal Acceptance, as defined and
described in No. 1S below.
15. Unless the parties agree in writing to extend any of the deadlines in
this section 15, the City shall complete that portion of the Work described in Nos.
2.a: and 2.b. and indicated in 'Ezhibit A for the temporary measures installed on
existing levees by November 1, 2012 and for the temporary measures not on
existing levees 6y December 31, 2012. The City shall complete that portion of the
Work described in Nos. 2.c. and 2.d. by July 1, 2013. When the City determines
that it has completed ali elements of the Work, it, shall provide written notice to
County. Within 30 days of receipt of this notice, the County shall inspect the
completed Work and notify the City of any deficiencies. The City will have 30 days
to cure such deficiencies. Upon completion of the deficiencles to the satisfaction of
the County, the County shall issue a notice of final acceptance ("Notice of Final
Acceptance! to the City. In the event that the Parties do not agree regarding the
existence of or cure .of any deficiencies identified by the County, the dispute
resolution provisions in No. 18 shall apply.
16. Solely for the purpose of enforcing the indemniflcation provision in
Section 13 ebo4e, each Party expressly waives, with respect to the other Party
only, any immunity that wouid otherwfse be available against such claims under
the Industrial Insurance provisions of Title 51 of the Revised Code of Washington;
provided' that, such waiver shall not preclude any indemnifying Party from raising
such immunity as a defense against any ciaim brought against the indemnifying
party by any of its employees.
17. Each Parly recognizes that the other is self-insured and accepts such
coverage for liability arising under this Agreement: Should any Party choose not to
self-insure, that Party shall mafntain and keep in full force and effect a policy of
general liability insurance in an amount not less than One Miliion Dollars
1,000,000) per occucrence with an additional excess liability policy of not less
than Ten Million Dollars ($10,000,000) and will provide the other Party with a
COOPERATIVE AGREEMENT FOR COMPLEflON OF
EMERGENCY FLOOD PROTECTION MEASURES PRO]ECT
Resolution No.4530
Exhibitl
June 20,2012
Page 7 of 10RES.C Page 102 of 106
certificate of insurance and additional insured endorsement that will name the other
Party as an additional insured.
18. The Parties will seek to resolve any disputes under the Agreement as
follows:
a. For disputes involving cost reimbursements, submittal of all
relevant information to an independent Certified Public Accountant and/or a
Construction Claims Gonsultant, if agreed upon by the Parties, for a non-binding
opinion as to the responsibility.
b. For disputes not involving cost reimbursements, these disputes
hall be referred for informal resolution to the Public Works Director of the City, or
the Director's designee, and the Director of the Water and Land Resou ces Division
of the County, or the Director's designee.
c. If the foregoing processes in 18.a. and 18.b. do not result in
resolution; the Parties may mutually select any informal means of resolution and
resort will otherwise be had to the Superior Court for King County, Washington.
d. Each Party will. be responsible for its own costs and attorney's
fees in connection with the dispute resolution provisions of this Section 18.
19. This Agreement represents a full recitation of the rights and
responsibilities of the parties and may be modified only in writing and upon the
consent of both Parties.
20. The rights and licenses contained in this Agreement shall inure fo the
tienefit of and are binding upon the Parties, and their respective successors in
interest and assigns.
21. Ali communications regarding this Agreement shal be sent to the
parties at the addresses listed below unless a party gives notice of a change of
address. Notices may,be sent by electronic mail..Any written notice hereunder shail
become effedive three (3) business days after the date of mailing by registered or
certffled mafl, or the next calendar day after transmission by electronic mail, and
sh:all be deemed sufficiently given if sent to the address stated below or such other
addresses as may be heretnafter specified in writfng.
COOPERATIVE AGREEMENT FOR 60MPLETION OF
EMERGENCY FLOOD PROTECTION MEASURES PRO]ECT
Resolution.No:4830
Exhibit 1
June 20,2012
Page 8 of.10RES.C Page 103 of 106
If to City: If to District and/or County:
Dennis Dowdy, Director Mark Isaacson, Director
City of Aubum Water and Land Resources Division of
Public Works Department the King County DNRR
25 West Main Street 201 South ]ackson St, Ste.600
Auburn, WA 98001 Seattle, WA 98104-3855
ddowdy@au6urnwa.gov Mark.Isaacson@kingcounty.gov
th a copy to: With a copy fo:
Steve Gross, Assistant City`Attorney Tom Bean, Senior Engineer
sgross@aubumwa.gov Tom.Bean@kingcounty.gov
22. The undersigned warrant that they have the authority duly granted by
their respective legislative bodies to make and execute this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement, which
shall 6ecome effective on the last date signed below.
CITY OF AUBURN KING COUNTY
gy: ey:
Peter B. 'Lewis Its: Director of the Department
Its: Mayor of Naturai Resources and Parks
DATE: DATE:
COOPERATIVE AGREEMENT FOR COMPCETION OF
EMERGENCY FLOOD PROTECTlON MEASURES PRO]ECT
Aesolution.No.4830
Exhibit 1
lune 20,2012
Page 9 of 30RES.C Page 104 of 106
APPROVED AS TO FORM: APPROVED AS TO FORM:
m tA
By: sy:...
i o ne r uburn IG ;Ga.un puty Rrosecuting
Attbmey.:=.L—
ATTEST:
By:
City Clerk for City ofAu6um
COOPERATIVE AGREEMENT FOR COMPLETION OF
EMERGENCY FLOOD PROTECTION MEASURES PROJECT
ResolutionNO.4830
Exhibif 1
June 20,2012
Page 10 of 10RES.C Page 105 of 106
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RES.C Page 106 of 106