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Home My WebLink About07-02-2012 Public Works Agenda Packet Public Works Committee July 2, 2012 - 3:30 PM Annex Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Right-of-Way Use Permit No. 12-15* (Welsh/Brewer) Approve Amendment to Right-of-Way Use Permit No. 12-15 for Parks, Arts and Recreation 2012 ArtRageous Event C. Right-of-Way Use Permit No. 12-18* (Welsh) Approve Right-of-Way Use Permit No. 12-18 for Emergency Management's Disaster Fair D. Public Works Project No. CP1121* (Wickstrom) Permission to Advertise for Bids for Project No. CP1121 - 2011/2012 Citywide Sidewalk Repair Project E. Public Works Project No. CP1201* (Wickstrom) Award Contract No. 12-08, to SCI Infrastructure, LLC on Their Low Bid of $1,200,811.00 plus Washington State Sales Tax of $30,286.86 for a Total Contract Price of $1,231,167.86 for Project No. CP1201, 2012 Local Street Pavement Reconstruction Project F. Public Works Project No. CP1206* (Wickstrom) Award Contract No. 12-10, to Puget Paving and Construction, Inc. on Their Low Bid of $1,261,713.50 for Project No. CP1206, 2012 Pavement Patching, Chipseal and Overlay Project G. Public Works Consultant Agreement No. AG-C-415 (Repp/Lamothe) Permission to Enter into Consultant Agreement No. AG-C-415 with HDR Engineering Inc. for Engineering Services for the Water Utility Meter & Billing System Improvements Project H. Public Works Project No. EM0902* (Truong) Permission to Advertise for Bids for Project No. EM0902, Temporary Flood Control Barrier Removal Project III.RESOLUTIONS Page 1 of 71 A. Resolution No. 4830* (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Interlocal Agreement with King County for the Completion of the Emergency Flood Protection Measures Project IV.DISCUSSION ITEMS A. Senior Utility Discount and Rebate* (Coleman) B. Auburn Way South (SR-164) Corridor Safety Project (Para) C. Capital Project Status Report* (Gaub) D. Activities Matrix* (Dowdy) V.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: June 27, 2012 Department: Public Works Attachments: June 18, 2012 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the June 18, 2012 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:July 2, 2012 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 71 Public Works Committee June 18, 2012 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Engineering Aide Amber Mund, Traffic Engineer Pablo Para, Construction Manager Larry Dahl, Principal Planner Jeff Dixon, citizen Scot Pondelick, and Public Works Secretary Jennifer Rigsby. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the minutes of the June 4, 2012 Public Works Committee Meeting. Motion Carried Unanimously. 3-0. B. Right-of-Way Use Permit No. 12-15 (Mund) The Committee decided to table the motion to approve the amendment to Right-of-Way Use Permit No. 12-15 for the Parks and Recreation Department ArtRageous, postponing it temporarily until the next Public Works Committee meeting, July 2, 2012. Engineering Aide Mund explained that the Parks, Arts and Recreation Department has requested an amendment to their previously Page 1 of 9 CA.A Page 4 of 71 approved permit. The amendment includes the closure of E Main Street between Auburn Avenue and Auburn Way. The Committee discussed children participating in the event having to cross Auburn Avenue to reach activities on E Main Street. Engineering Aide Mund stated that the Parks, Arts, and Recreation Department will have staff members at the intersection to ensure participants are obeying the cross walk signs. Chairman Wagner asked to temporarily postpone action on the item and asked that Parks, Art, and Recreation Department staff attend the next Public Works Committee Meeting to discuss the event activities, following a question asked by Member Osborne. The Committee concurred. III. RESOLUTIONS A. Resolution No. 4797 (Mund) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Amendment to the Public Way Agreement No. 08-03 Between the City of Auburn and MCI Communications Services, Inc. Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council adopt Resolution No. 4797. Engineering Aide Mund stated that MCI has an agreement for facilities in the Union Pacific Railroad right-of-way, which crosses the City’s right-of-way, and it is expiring. The amendment is to manage all of the facilities under the existing current agreement with the City. The Committee and Engineering Aide Mund reviewed the vicinity map. Engineering Aide Mund responded to a question asked by Vice-Chair Peloza regarding the installation of the fiber and the conduit. Motion Carried Unanimously. 3-0. B. Resolution No. 4794 (Para) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Interlocal Agreement with King County for the Purpose of Providing Road Services Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council adopt Resolution No. 4794. Page 2 of 9 CA.A Page 5 of 71 Traffic Engineer Para explained that, at the request of the Committee to increase the budget for striping and pavement marking, staff plans to increase the funding available to have Peirce County complete the pavement striping and King County, under this agreement, will focus solely on thermo-plastic pavement markings. Chairman Wagner suggested that the timing of the work be clarified in the agreement. Traffic Engineer Para stated that the county has their work schedules and crews to perform work in King County as well as several other jurisdictions, which makes prescribing deadlines or timelines difficult in an interagency agreement. Traffic Engineer Para explained that in the previous year, the agreement with King County was in place early and the City had more flexibility in scheduling the work, in response to a question asked by Mayor Lewis. Assistant Director/City Engineer Selle stated that the agreement is between two government agencies and the City has not had problems with King County’s work in the past. Selle stated that if the County is not responsive to completing the City’s work, then the City will no longer retain them to complete the work. Assistant Director/City Engineer Selle reiterated that there has been no problem with scheduling or prioritizing the City’s work in the past. Mayor Lewis spoke about how the weather is a determining factor in scheduling work. Traffic Engineer Para stated that he has had no challenges with scheduling with the County in the past. Traffic Engineer Para stated that the lengthiest part of the process is the approval of the agreement. Vice-Chair Peloza suggested including the deadline of September 1, 2012 under the duration of the contract. Mayor Lewis advised against including the date of September 1, 2012, due to unknown factors such as changes in the weather. Assistant Director/City Engineer Selle pointed out that any changes made would need to be reviewed by King County and approved by their Council, prolonging the agreement approval process. Traffic Engineer Para explained that the King County agreement also includes bridge inspections. Chairman Wagner discussed timing issues that are relating to striping and pavement marking that should be included in the next agreement with the County. Page 3 of 9 CA.A Page 6 of 71 Mayor Lewis suggested adding that a goal of completing work on routes that affect school busses should be completed, “prior to the beginning of the school year in the Auburn School District” in next year’s agreement. Otherwise leave the agreement open to complete non-critical routes as weather permits. Traffic Engineer Para answered questions asked by Member Osborne regarding the process of getting the agreement reviewed by the County and the City and through the County Council. Chairman Wagner asked how many streets are striped twice. Traffic Engineer Para answered that it is the main arterials that are striped twice. Traffic Engineer Para pointed out that because of the quality of work done by Pierce County, the arterials may not need to be striped twice, and there may not be enough time to do so this year regardless. Traffic Engineer Para responded to questions asked by Chairman Wagner regarding the budget for bridge maintenance and emergency call-outs. Vice-Chair Peloza mentioned some overspray on the striping on Auburn Way S. Traffic Engineer Para stated that staff has not had an issue with overspray with the Counties, but the striping may have been done by another entity. Motion Carried Unanimously. 3-0. C. Resolution No. 4827 (Para) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Amend the Memorandum of Agreement with Pierce County for the Purpose of Providing Road Services Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council adopt Resolution No. 4827. Traffic Engineer Para explained that this is an amendment increasing the budget authorization for the existing contract with Pierce County. Chairman Wagner asked about the contract’s scope of work. Traffic Engineer Para answered that the scope of work has not changed and was included with the original agreement and not the amendment, but he will provide the Committee and Council with copies of that original scope. Motion Carried Unanimously. 3-0. Page 4 of 9 CA.A Page 7 of 71 IV. DISCUSSION ITEMS A. Ordinance No. 6408 (Dixon) An Ordinance of the City Council of the City of Auburn, Washington, Amending Sections 18.31.200 of the Auburn City Code Relating to Administration of Architectural and Site Design Review Standards Principal Planner Dixon explained that the amendments to the zoning code will provide a consistent code process for the administration of the Downtown Urban Center Design Standards, Auburn Junction Design Standards, Multi-Family and Mixed-Use Development Design Standards, and the Northeast Auburn Special Planning Area Architectural and Site Design Standards. Principal Planner Dixon distributed copies of the ordinance with strike- through and underlined changes. Dixon stated that Ordinance No. 6408 was discussed at the Planning and Community Development Committee meeting and at the meeting of the Planning Commission. The Planning Commission held a Public Hearing on June 5, 2012 and the Planning Commission recommended approval without any changes beyond the staff’s recommendations. The Planning and Community Development Committee also recommended no changes. The Committee and Principal Planner Dixon discussed the differences in the use of the word “standards” versus “guidelines.” Dixon explained the documents are entitled “standards” but there the approach with those design guidelines documents is to provide flexibility. Many of the standards contain a range of options that can be implemented. Chairman Wagner spoke about the development of design standards for the Auburn Environmental Park District. Principal Planner Dixon provided the Committee with a brief summary of the existing separate administrative processes for the design standards, in response to a question asked by Vice-Chair Peloza. B. Resolution No. 4825 (Bailey) A Resolution of the City Council of the City of Auburn, Washington, Declaring Certain Items of Property as Surplus and Authorizing their Disposal Director Dowdy stated that the vactor is beyond its useful life and it will be best to try to salvage the unit rather than selling it to another jurisdiction, in response to a question asked by Chairman Wagner. The unit is not in good enough condition to be useful. C. Citizen Requested Street Lights (Dowdy) Page 5 of 9 CA.A Page 8 of 71 Chairman Wagner asked about cost of installation of the lighting options. Assistant Director/City Engineer Selle answered that the cost of installation for all five options can vary greatly. Selle explained that in some cases the City may need to have power brought into some neighborhoods or may need to tear up sidewalk or the street in order to install street lights. Mayor Lewis asked for some basic costs, for example, if there is already a PSE pole with power available at the location, what would the cost be to add a light? Assistant Director/City Engineer Selle answered that every circumstance is different but in most of the locations the power is already at the adequate level and the lights can be installed at no cost. Mayor Lewis verified that if a pole was in place and there is adequate power, a light can be installed on the pole at no cost other than the monthly power fee, with staff. Director Dowdy stated that is correct and the cost for power is approximately $140.00 per light/per year. Director Dowdy reiterated that this would be in the simplest, or easiest, scenario. Assistant Director/City Engineer Selle stated that in the case where there is not adequate power, staff would ask PSE to provide a cost estimate for getting the correct power to the pole. Chairman Wagner requested a more detailed matrix showing more detailed cost estimates for all the lighting options. Mayor Lewis explained that the Public Works Department has been working with the Mayor’s Office, going to Neighborhood Meetings, and addressing street lighting issues where it has been determined by Public Works and the Police Department that a light is needed. Mayor Lewis suggested determining how many of the locations have power poles where lights can be installed at no cost for installation. Mayor Lewis spoke in support of continuing to install lights where there will be no additional cost other than the monthly power fees and wait until policy is developed to install lighting in locations where there will be additional costs. The Committee concurred. Assistant Director/City Engineer Selle stated that when citizens request street lighting, and there is no cost for installation, generally staff moves forward with the practice of, for example, lighting a block with one light at each intersection and one light midblock. Vice-Chair Peloza asked about lighting needs on 102nd Avenue. Assistant Director/City Engineer Selle stated that if the City had a street improvement project or just wanted to fund installation of lights into an area that would be an available option, in response to a question asked by Vice-Chair Peloza regarding option number 2 on Page 6 of 9 CA.A Page 9 of 71 the handout, City Funded Public Improvements. Assistant Director/City Engineer Selle said that grant funding is not usually available for those types of residential improvements. Chairman Wagner explained that there is currently no street lighting policy and that is what the Committee is currently working toward developing. Chairman Wagner asked staff to estimate how many blocks are in the City that need street lighting. Mayor Lewis suggested that the policy include increasing lighting coverage using existing PSE wooden poles first while noting the areas to be next. Mayor Lewis also asked that considerations of lighting LID’s be included in the policy. The Committee and staff discussed how to proceed with the development of the lighting policy. Assistant Director/City Engineer Selle discussed the options available for neighborhoods for installing lighting where there are no existing power poles. Assistant Director/City Engineer Selle stated that staff will bring back a map and additional cost and option information for continued Committee discussion at the second meeting in July. D. Capital Project Status Report (Gaub) Item 8 – C207A – A Street NW Corridor Phase I: Assistant City Engineer Gaub explained that A Street NW will connect into 14th and B Streets NW and drivers can reach 15th Street NW using either 14th Street to A Street NE or using 16th Street to A Street NE, in response to a question asked by Chairman Wagner. Chairman Wagner asked if there will be good signage instructing drivers how to reach 15th Street NW from the new corridor. Assistant City Engineer Gaub stated that staff will review the signage. Chairman Wagner spoke about the inadequacy of the signage on the Booth Bridge and spoke about the importance of drivers to easily access business areas in the City. Item 2 – CP1005 – S Division Street Promenade Project: Vice-Chair Peloza asked if there were any large punchlist items that still needed to be attended to. Assistant City Engineer Gaub answered that there are none. Page 7 of 9 CA.A Page 10 of 71 Item 7 – CP0909 – Lakeland Hills Booster Pump Station: Member Osborne asked if installing the SCADA system is the only item left to complete on the project. Assistant City Engineer Gaub said the SCADA system needs to be complete so the station can be hooked up and the existing pump station will then need to be demolished. Item 11 C524A – SCADA System Improvements: Assistant City Engineer Gaub stated staff is in the process of determining the best timing for completing the conversions of the three test sites, in response to a question asked by Chairman Wagner. Item 12 C201A – M Street SE UInderpass: Member Osborne asked about the reasoning behind the stop signs at 4th and M Street SE. Assistant City engineer Gaub explained that as construction continues, there will be construction access from the south leg of the intersections and that staff felt it was better to have traffic used to stopping at the intersection for safety reasons. Item 28 – CP1024 – AWS and M Street SE Intersection Improvements: Chairman Wagner asked if the pre-design work is equal to 15% completion of the project. Assistant City Engineer Gaub stated that is correct. Chairman Wagner asked for a Committee review of the project. Item 32 – C229A – BNSF/EVH Pedestrian Undercrossing: Chairman Wagner stated that he is still working on the WSU student project on the undercrossing. Vice-Chair Peloza spoke about the test road in Enumclaw made of recycled shingles and stated that he spoke to the director of King County Solid Waste about the possibility of having test areas in Auburn. E. Activities Matrix (Dowdy) Item B – Field Trip to Coal Creek Springs: Director Dowdy said the staff is trying to coordinate the field trip for the last week of July. Director Dowdy said that it should be dry enough to walk the site, in response to a question asked by Chairman Wagner. Utilities Engineer Repp stated that staff is trying to schedule flow testing for the same time as the field trip. Chairman Wagner asked for a map to be available during the trip. Chairman Wagner stated that Environmental Protection Manager Chris Andersen should probably be invited on the trip as well. F. Additional Discussion Vice-Chair Peloza informed staff about a complaint regarding left turn Page 8 of 9 CA.A Page 11 of 71 movements on northbound C Street SW/NW turning onto W. Main Street. Vice-Chair Peloza stated that the duration of the green light may not be long enough and it may need to be extended. Assistant Director/City Engineer Selle stated staff will investigate the signal timing. Mayor Lewis spoke briefly about the need to have the Puclic Works Committee work with the Planning and Community Development Committee on the topic of enhancing our Gateway corridors entering the City as a followup from Council Retreat. The Committee agreed to discuss this more further at a future meeting and asked staff to place it on the Matrix as a topic. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:03 p.m. Approved this 2nd day of July, 2012. Page 9 of 9 CA.A Page 12 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 12-15 Date: June 26, 2012 Department: Public Works Attachments: Special Conditions Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Amendment to Right-of-Way Use Permit No. 12-15 for Parks, Arts and Recreation 2012 ArtRageous event. Background Summary: The Parks, Arts and Recreation Department has requested an amendment to their previously approved Right- of-Way Use Permit for street closures for ArtRageous. In addition to the below closures, they have requested to close East Main Street between Auburn Avenue and Auburn Way from 7:30 am to 7:00 pm. The intersection at East Main Street and Auburn Avenue is to remain open. City of Auburn Parks, Arts and Recreation Department has requested a Right-of-Way Use permit for their ArtRageous Event on Saturday, August 4, 2012. They have previously requested the following closures and no parking restrictions which were approved on May 7, 2012: 1.Division Street from 1st Street SE to 1st Street NE closed from 7:30 am to 7:00 pm on August 4, 2012. Emergency and jail access will be maintained. 2.Main Street from A Street NW to Auburn Avenue NE from 7:30 am to 7:00 pm on August 4, 2012. 3.D Street NE from E Main Street to 1st Street NE from 7:30 am to 7:00 pm on August 4, 2012. 4.Place temporary "No Parking on Saturday, August 4, 2012 from 5:00 am to 7:00 pm" signs on all requested street closure locations. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Welsh/Brewer Meeting Date:July 2, 2012 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 13 of 71 Right-of-Way Use Permit Special Conditions for ROW Use Permit 12-15 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant’s failure to comply with any provisions/conditions of this permit shall be terms for immediate termination. 2. Applicant shall comply with the City’s nuisance code under ACC 8.12 3. Applicant shall keep the public ROW free of litter and drink or food waste. 4. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. 5. Applicant is to ensure emergency access and jail access is maintained. CA.B Page 14 of 71 CA.B Page 15 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 12-18 Date: June 26, 2012 Department: Public Works Attachments: Special Conditions Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 12-18 for Emergency Managements Disaster Fair. Background Summary: City of Auburn Emergency Management Department has requested a Right-of-Way Use permit for their Disaster Fair on Sunday, September 16, 2012. They have requested the following closures and no parking restrictions: 1.Division Street from 1st Street SE to Main Street closed from 8:00 am to 4:00 pm on September 16, 2012. 2.Place temporary "No Parking on Sunday, September 16, 2012 from 7:00 am to 4:00 pm" signs on all requested street closure locations. Reviewed by Council Committees: Councilmember:Wagner Staff:Welsh Meeting Date:July 2, 2012 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 16 of 71 Right-of-Way Use Permit Special Conditions for ROW Use Permit 12-18 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant’s failure to comply with any provisions/conditions of this permit shall be terms for immediate termination. 2. Applicant shall comply with the City’s nuisance code under ACC 8.12 3. Applicant shall keep the public ROW free of litter and drink or food waste. 4. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. CA.C Page 17 of 71 CA.C Page 18 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1121 Date: June 26, 2012 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council grant permission to advertise for bids for Project No. CP1121 2011/2012 Citywide Sidewalk Repair Project. Background Summary: This project will repair damaged sidewalk on approximately 3 miles of streets throughout the City (see attached map) with an emphasis on fixing potential tripping hazards. This will mainly be accomplished by removing and replacing damage concrete sidewalk panels. Project areas were selected based on the severity of the damaged sidewalk in the area and citizen complaints. Construction of this project is anticipated to start in August 2012 and be complete in November 2012. As discussed at the April 16th, 2012 Public Works Committee meeting, a project increase of $35,000 within the 328 (Capital Improvement Fund) will be necessary to fund the West Main St sidewalk repairs. This money is currently available within the 328 Fund balance and may require a budget adjustment. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:July 2, 2012 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINEDCA.D Page 19 of 71 Project No: CP1112Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: _May 16, 2011________ Permission to Advertise Advertisement Date: ______________ Contract Award Award Date: ____________________ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 Future Years Total 328 Fund - Capital Improvement Fund (Original Project Budget)200,000200,000 328 Fund - Capital Improvement Fund (Additional funds available for West Main St Sidewalks) 35,00035,000 Total00235,0000235,000 Funds Budgeted (Funds Available) BUDGET STATUS SHEET 2011/2012 Sidewalk Repair Project Date: June 22, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Total 0 0 235,000 0 235,000 Activity Prior Years 20112012 Future Years Total *Design Engineering - City Costs1,0001,000 Construction Estimate225,000225,000 Project Contingency 8,5008,500 *Construction Engineering - City Costs500500 Total00235,0000235,000 * City staff costs are charged against the Engineering Budget and not the Project Budget, and are not shown here. Prior Years 20112012 Future Years Total **328 Funds Budgeted ( )00(235,000)0(235,000) 328 Funds Needed00235,0000235,000 **328 Fund Project Contingency ( )00000 328 Funds Required 00000 ** ( # ) in the Budget Status Sections indicates Money the City has available. Estimated Cost (Funds Needed) 328 Capital Improvement Budget Status \\auburn12\building\PROJ\CP1112-2011 Citywide Sidewalk Repair\PWCCouncilInfo\Perm to Ad (PWC 7-2-12)\BudgetStatusSheet.xlsPage 1 of 1CA.D Page 20 of 71 CA.D Page 21 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1201 Date: June 26, 2012 Department: Public Works Attachments: Budget Status Sheet Bid Tabulation Summary Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council award Contract No. 12-08, to SCI Infrastructure, LLC on their low bid of $1,200,811.00 plus Washington State sales tax of $30,286.86 for a total contract price of $1,231,167.86 for Project No. CP1201, 2012 Local Street Pavement Reconstruction project. Background Summary: The 2012 Local Street Pavement Reconstruction project will reconstruct 0.6 miles of local streets (shown on the attached map) as part of the 2012 Save Our Streets (SOS) program. Storm drainage improvements will also be constructed on the project streets to address local storm drainage issues. This work is funded by the 103 (Local Street) Fund. The 432 (Strom Drainage) fund will pay for the design work necessary to connect the new storm drainage improvements for street drainage with the existing storm drainage transmission lines. This project will also replace the deteriorated and undersized water mains on the project streets and is funded by the 430 (Water) Fund. The 2012 SOS program will also overlay 0.5 miles of local streets and chipseal 1.0 mile of local streets; however, this work will be done under a separate construction contract (CP1206 - 2012 Pavement Patching, Chipseal and Overlay Project). Construction of this project (CP1201) is anticipated to start in mid July 2012 and be complete by October 2012. A project budget contingency of $546,611 remains in the 103 (Local Street Pavement Preservation) Fund. A project budget contingency of $83,192 remains in the 430 (Water) Fund. A project budget contingency of $108,500 remains in the 432 (Storm Drainage) Fund. AUBURN * MORE THAN YOU IMAGINEDCA.E Page 22 of 71 Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:July 2, 2012 Item Number:CA.E AUBURN * MORE THAN YOU IMAGINEDCA.E Page 23 of 71 Project No: CP1201Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: _October 17, 2011_______ Permission to Advertise Solicitation Date: _June 7, 2012________ Contract Award Award Date: _______________________ Change Order Approval Contract Final Acceptance Funds Budgeted (Funds Available) Funding Prior Years 20112012 Future Years Total 103 Fund - Local Street Pavement Preservation (A portion of funds budgeted in 2012)1,689,5801,689,580 430 Fund - Water 500,000500,000 432 Fund - Storm (Funds budgeted in 2012 for "Street Utility Improvements")118,500118,500 Total002,308,08002,308,080 Estimated Cost (Funds Needed) ActivityPrior Years20112012 Future Years Total Design Engineering - City Costs*5,000 5,000 Design Engineering - Consultant Costs190,458 190,458 Construction Estimate 1,231,168 1,231,168 Authorized Contingency 100,000 100,000 Construction Engineering - City Costs 25,000 25,000 Construction Engineering - Consultant Costs*18,101 18,101 BUDGET STATUS SHEET 2012 Local Street Pavement Reconstruction Date: June 25, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. gg ,, Total001,569,72701,569,727 *City staff costs for street design and construction are not charged against the project budget and are not shown here. Prior Years 20112012 Future Years Total **103 Funds Budgeted ( )00(1,689,580)0(1,689,580) 103 Funds Needed001,142,91901,142,919 **103 Fund Project Contingency ( )00(546,661)0(546,661) 103 Funds Required 00000 Prior Years 20112012 Future Years Total **430 Funds Budgeted ( )00(500,000)0(500,000) 430 Funds Needed00416,8080416,808 **430 Fund Project Contingency ( )00(83,192)0(83,192) 430 Funds Required 00000 Prior Years 20112012 Future Years Total **432 Funds Budgeted ( )00(118,500)0(118,500) 432 Funds Needed0010,000010,000 **432 Fund Project Contingency ( )00(108,500)0(108,500) 432 Funds Required 00000 ** ( # ) in the Budget Status Sections indicates money the City has available. 430 Water Budget Status 432 Storm Budget Status 103 Local Street Budget Status Page 1 of 1CA.E Page 24 of 71 BI D T A B U L A T I O N BI D T O T A L S S U M M A R Y Pr o j e c t N a m e : C P 1 2 0 1 , 2 0 1 2 L o c a l S t r e e t P a v e m e n t R e c o n s t r u c t i o n Pr e p a r e d b y : C i t y o f A u b u r n Bi d D a t e : EN G I N E E R ' S E S T I M A T E : 1, 6 0 6 , 8 7 0 . 0 0 $ AV E R A G E B A S I C B I D A M O U N T : 1 , 4 3 6 , 4 5 0 . 1 3 $ BA S I C B I D S P R E A D A M O U N T : 6 5 5 , 6 6 3 . 0 0 $ B a s i c B I D A m o u n t S p r e a d $ S p r e a d % LO W B I D D E R : SC I I n f r a s t r u c t u r e L L C 1, 2 0 0 , 8 8 1 . 0 0 $ -$ 4 0 5 , 9 8 9 . 0 0 -2 5 . 2 7 % Se c o n d B i d d e r : R o d a r t e C o n s t r u c t i o n , I n c . 1, 3 3 9 , 0 8 8 . 5 0 $ - $ 2 6 7 , 7 8 1 . 5 0 - 1 6 . 6 6 % Ba s i c B I D ( T a x n o t I n c l u d e d ) T o t a l B I D ( T a x I n c l u d e d ) SC I I n f r a s t r u c t u r e L L C 1, 2 0 0 , 8 8 1 . 0 0 $ 1 , 2 3 1 , 1 6 7 . 8 6 $ Ro d a r t e C o n s t r u c t i o n , I n c . 1, 3 3 9 , 0 8 8 . 5 0 $ 1 , 3 7 7 , 7 6 6 . 7 1 $ Jo h a n s e n E x c a v a t i n g 1, 3 4 4 , 9 4 2 . 5 5 $ 1 , 3 7 8 , 7 0 1 . 3 2 $ Sc o t t y ' s G e n e r a l C o n s t r u c t i o n 1, 3 5 4 , 8 3 0 . 9 0 $ 1 , 3 9 5 , 0 0 5 . 2 1 $ Sa n d e r s G e n e r a l C o n s t r u c t i o n 1, 3 5 9 , 6 1 6 . 3 0 $ 1 , 3 9 9 , 3 5 5 . 1 2 $ Ll o y d E n t e r p r i s e s , I n c . 1, 3 7 7 , 7 0 2 . 4 0 $ 1 , 4 1 5 , 7 8 2 . 3 5 $ RW S c o t t C o n s t r u c t i o n C o . 1, 3 8 9 , 8 2 3 . 4 0 $ 1 , 4 1 6 , 2 7 6 . 4 4 $ Ho f f m a n C o n s t r u c t i o n 1, 4 4 7 , 5 0 0 . 0 0 $ 1 , 4 8 6 , 2 7 8 . 6 2 $ Ti t a n E a r t h w o r k 1, 4 5 4 , 6 6 3 . 0 0 $ 1 , 4 8 7 , 8 7 2 . 5 3 $ St a n P a l m e r C o n s t r u c t i o n 1, 5 2 9 , 7 1 5 . 0 0 $ 1 , 5 6 8 , 1 0 0 . 5 1 $ Mi l e s R e s o u r c e s L L C 1, 5 8 2 , 0 9 4 . 5 0 $ 1 , 6 2 7 , 7 1 3 . 9 8 $ We s t w a t e r C o n s t r u c t i o n C o . 1, 8 5 6 , 5 4 4 . 0 0 $ 1 , 8 9 5 , 7 7 6 . 1 5 $ 6/ 2 1 / 1 2 1 CA.E Page 25 of 71 CA.E Page 26 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1206 Date: June 26, 2012 Department: Public Works Attachments: Budget Status Sheet Bid Tabulation Summary Vicinity Maps 1-7 Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that the City Council award Contract No. 12-10, to Puget Paving and Construction, Inc. on their low bid of $1,261,713.50 for Project No. CP1206, 2012 Pavement Patching, Chipseal and Overlay Project. Background Summary: The 2012 Pavement Patching, Chipseal and Overlay Project will rehabilitate deficient pavement on approximately 7.8 miles of streets throughout the City as part of both the 2012 Arterial/Collector Pavement Preservation Program and the 2012 Save Our Streets Program. This rehabilitation will be accomplished by using three different types of pavement preservation treatments as follows: Pavement Patching This project will perform a pavement patching treatment (removing and replacing areas of damaged pavement) on 2.0 miles of arterial and collector streets as part of the City's Arterial and Collector Street Pavement Preservation Program. Chipsealing This project will perform a double chipseal treatment on 4.3 miles of arterial and collector streets as part of the City's Arterial and Collector Street Pavement Preservation Program. In addition, this project will perform a chipseal treatment on 1.0 mile of local streets as part of the City's Save Our Streets Program. Thin Asphalt Overlay This project will perform a thin (1.5-inches thick or less) asphalt overlay treatment on 0.5 mile of local streets as part of the City's Save Our Streets Program. See the attached vicinity maps for the specific project streets. Construction is anticipated to begin in mid-July 2012 and be complete by November 2012. A project budget contingency of $210,287 remains in the 105 (Arterial and Collector Street Pavement AUBURN * MORE THAN YOU IMAGINEDCA.F Page 27 of 71 Preservation) fund. A project increase of $104,500 within the 103 (Local Street Pavement Preservation) fund will be necessary, however it will not require a budget adjustment since it is anticipated that this money will be available from the budget contingency of the CP1201 (2012 Local Street Pavement Reconstruction) project. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:July 2, 2012 Item Number:CA.F AUBURN * MORE THAN YOU IMAGINEDCA.F Page 28 of 71 Project No: CP1206Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: _Oct 17, 2011 and Feb 6, 2012 ___ Permission to Advertise Solicitation Date: __June 5, 2012____________ Contract Award Award Date: _____________________________ Change Order Approval Contract Final Acceptance Funds Budgeted (Funds Available) FundingPrior Years20112012Future YearsTotal 105 Fund - Arterial/Collector Street Pavement Preservation1,300,0001,300,000 103 Fund - Local Street Pavement Preservation200,000200,000 Total001,500,00001,500,000 Estimated Cost (Funds Needed) ActivityPrior Years20112012 Future Years Total Design Engineering - City Costs*2,500 2,500 Construction Estimate 1,261,714 1,261,714 Authorized Contingency 100,000 100,000 Construction Engineering - City Costs*30,000 30,000 Total001,394,21401,394,214 BUDGET STATUS SHEET 2012 Pavement Patching, Chipseal and Overlay Project Date: June 20, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. 105 Arterial/Collector Street Budget Status *City staff costs for street design and construction are not charged against the 103 fund project budget and are not shown here (staff costs charged against the 105 project budget are show). Prior Years 20112012 Future Years Total **105 Funds Budgeted ( )00(1,300,000)0(1,300,000) 105 Funds Needed001,089,71401,089,714 **105 Fund Project Contingency ( )00(210,287)0(210,287) 105 Funds Required 00000 Prior Years 20112012 Future Years Total **103 Funds Budgeted ( )00(200,000)0(200,000) 103 Funds Needed00304,5000304,500 **103 Fund Project Contingency ( )00000 103 Funds Required 00104,5000104,500 ** ( # ) in the Budget Status Sections indicates money the City has available. 103 Local Street Budget Status g Page 1 of 1CA.F Page 29 of 71 BI D T A B U L A T I O N SC H E D U L E S U M M A R Y Pr o j e c t N a m e : C P 1 2 0 6 , 2 0 1 2 P a v e m e n t P a t c h i n g , C h i p s e a l a n d O v e r l a y , C o n t r a c t 1 2 - 1 0 Sc h e d u l e N o . : A - S t r e e t I m p r o v e m e n t Pr e p a r e d b y : C i t y o f A u b u r n Bi d D a t e : EN G I N E E R ' S E S T I M A T E : 1, 2 5 1 , 9 0 3 . 0 0 $ AV E R A G E B I D A M O U N T : 1 , 3 6 1 , 6 5 6 . 5 6 $ BI D S P R E A D A M O U N T : 2 2 7 , 4 1 3 . 6 8 $ B I D A m o u n t S p r e a d $ S p r e a d % LO W B I D D E R : Pu g e t P a v i n g a n d C o n s t r u c t i o n , I n c 1, 2 6 1 , 7 1 3 . 5 0 $ 9 , 8 1 0 . 5 0 $ 0 . 7 8 % Se c o n d B i d d e r : La k e s i d e I n d u s t r i e s , I n c 1, 3 3 4 , 1 2 9 . 0 0 $ 8 2 , 2 2 6 . 0 0 $ 6 . 5 7 % Ba s i c B I D ( T a x n o t A p p l i c a b l e ) Pu g e t P a v i n g a n d C o n s t r u c t i o n , I n c 1, 2 6 1 , 7 1 3 . 5 0 $ La k e s i d e I n d u s t r i e s , I n c 1 , 3 3 4 , 1 2 9 . 0 0 $ IC O N M a t e r i a l s 1 , 4 8 9 , 1 2 7 . 1 8 $ 1/ 0 / 0 0 6/ 2 5 / 2 0 1 2 ( 4 : 2 4 P M ) h: \ p r o j \ b i d t a b s \ C P 1 2 0 6 B T . x l s 1 CA.F Page 30 of 71 CA.F Page 31 of 71 CA.F Page 32 of 71 CA.F Page 33 of 71 CA.F Page 34 of 71 CA.F Page 35 of 71 CA.F Page 36 of 71 CA.F Page 37 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Consultant Agreement No. AG-C-415 Date: June 26, 2012 Department: Public Works Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend Council grant permission to enter into Consultant Agreement No. AG-C-415 with HDR Engineering Inc. for Engineering Services for the Water Utility Meter & Billing System Improvements Project. Background Summary: Recent improvements in technology have resulted in automated metering systems generally referred to as Advanced Metering Infrastructure (AMI). These systems have the ability to read meters using wireless equipment and transmit the data for analysis and processing. The City is interested in the potential benefits from using this type of system including: more efficient meter reading more efficient billing early leak detection more accurate water usage data remote connect/disconnect and flow limiting meters customer access to their usage data via the internet The consultant will assist the City in reviewing various AMI technologies and assist in a decision making process to determine which system(s) would best benefit the City. The consultant will: Review the City's current metering and billing system. Identify metering system options, inclusive of full system integration requirements, backhaul/data processing requirements, and system conversion/implementation issues. Identify other western Washington utilities who have implemented similar systems. Present of a range of alternatives, in the context of a business case and cost-effectiveness framework, with detailed pros and cons. Identify a preferred direction regarding implementation of system improvements. City staff has selected HDR Engineering Inc. to provide engineering services for the initial phase of the project including investigation, alternatives analysis and costs estimates. The Not-to-be-Exceeded cost for AUBURN * MORE THAN YOU IMAGINEDCA.G Page 38 of 71 this agreement is $50,300. A project budget contingency of $27,700 remains in the 430 (Water) fund for 2012. Additional contract information will be provided to the Committee Members in advance of the meeting. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Repp/Lamothe Meeting Date:July 2, 2012 Item Number:CA.G AUBURN * MORE THAN YOU IMAGINEDCA.G Page 39 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. EM0902 Date: June 26, 2012 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council grant permission to advertise for bids for Project No. EM0902, Temporary Flood Control Barrier Removal Project. Background Summary: In 2009, the City of Auburn installed a variety of temporary flood control barriers on behalf of King County to protect the City from the potential for flooding along the Green River and Mill Creek from the reduced capacity of the Howard Hanson Dam. See attached vicinity map for the locations of the barriers. The objective of this project is to remove the temporary flood control barriers and restore the disturbed areas back to their original condition. Construction is anticipated to begin in August 2012 and be complete by December 2012. The project is anticipated to be funded up to 75% ($1,605,520) from the King County Flood Control District fund, and the remaining 25% ($535,174) is anticipated to be contributed directly by the City's 432 Storm fund. A project budget contingency of $8,604 remains in the King County Flood Control District fund. A project budget contingency of $2,896 remains in the 432 Storm fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Truong Meeting Date:July 2, 2012 Item Number:CA.H AUBURN * MORE THAN YOU IMAGINEDCA.H Page 40 of 71 H:\PROJ\EM0902 Green River-Howard Hanson\EXXXX - Levee Removal\PWC Council Info\PWC Permission to Advertise July 2nd\BudgetStatusSheet 062612.xlsx 1 of 1 Project No: EM0902Project Title: Project Manager: Kim Truong Initiation/Consultant Agreement Initiation Date: _________ Permission to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 20112013 Future Years Total King County Flood Control District (KCFCD)1,605,520 432 Fund - Storm 535,174 Total 002,140,69400 Activity Prior Years 20112012 Future Years Total Design Engineering - City Costs 85,169 Design Engineering - Consultant Costs Construction Estimate 1,703,377 Project Contingency (10%)170,338 Construction Engineering - City Costs 170,338 Construction Engineering - Consultant Costs Total 002,129,22200 Prior Years 20112012 Future Years Total *KCFCD Funds Budgeted ( )00(1,605,520)0(1,605,520) KCFCD Funds Needed 001,596,91701,596,917 *KCFCD Fund Project Contingency ( )00(8,604)0(8,604) KCFCD Funds Required 00000 Prior Years 20112012 Future Years Total *432 Funds Budgeted ( )00(535,174)0(535,174) 432 Funds Needed 00532,3060532,306 *432 Fund Project Contingency ( )00(2,869)0(2,869) 432 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City has available. BUDGET STATUS SHEET Temporary Flood Control Barrier Removal Date: June 26, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) 432 Storm Budget Status King County Flood Control District Budget Status CA.H Page 41 of 71 CA.H Page 42 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4830 Date: June 26, 2012 Department: Public Works Attachments: Resolution No. 4830 Agreement - Exhibit 1 Vicinity Map - Exhibit A Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that the City Council adopts Resolution No. 4803. Background Summary: Resolution No. 4830 authorizes Mayor and City Clerk to execute an Interlocal Agreement with King County for the completion of the Emergency Flood Protection Measures project and specifically covers the removal of 5 miles worth of existing temporary measures within the City. In 2009, the United States Army Corps of Engineers ("Corps") announced that the Howard Hanson Dam had a diminished capacity due to identified side wall seepage, and that the dam may have had to release waters in the coming months into the Green River that could cause flooding in the City. Following this both the City and King County issued emergency proclamations that declared that the threat of releases of additional waters from the Howard Hanson Dam constituted an emergency and on October 15, 2009, executed an Initial Contract, which authorized the City to undertake the installation of temporary emergency flood protection measures and the County to pay the City up to $1,019,200.00 as reimbursement for costs incurred by the City in undertaking this work. On September 16, 2011, the Corps announced that significant repairs had been completed to the Howard Hanson Dam and that the capacity of the Dam had been restored to its pre-damaged state. On May 14, 2012, the Board of Supervisors of the King County Flood Control District, through adoption of FCD Resolution No. FCD2012-02, identified up to $2,140,694.00 of funds to be used by the City for actual costs incurred in removing materials previously installed by the City on the Green River levees and in restoring and repairing the levees, provided that 75% ($1,605,520.00) of such amount come from the District, and 25% ($535,174.00) of such amount be contributed directly by the City or by the City from loans by the District to the City from the District's Opportunity Fund, with 1% per annum to be charged to the City on the unpaid balance. Reviewed by Council Committees: AUBURN * MORE THAN YOU IMAGINEDRES.A Page 43 of 71 Finance, Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:July 2, 2012 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A Page 44 of 71 ----------------------------- Resolution No. 4830 June 20, 2012 Page 1 of 4 RESOLUTION NO. 4830 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT WITH KING COUNTY FOR THE COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT WHEREAS, in 2009, the United States Army Corps of Engineers (“Corps”) announced that the Howard Hanson Dam, over which the Corps has jurisdiction and operational responsibilities, had a diminished capacity due to identified side wall seepage, and that the dam may have had to release waters in the coming months into the Green River that could cause flooding in the City. The Corps also purchased materials for flood protection purposes that it made available to the County, the City and other local jurisdictions, so long as the materials were used in accordance with the recommendations provided by the Corps, and were returned to the Corps once the threat posed by the diminished capacity of the Howard Hanson Dam had been addressed; and WHEREAS, in 2009, both the City and King County issued emergency proclamations that declared that the threat of releases of additional waters from the Howard Hanson Dam constituted an emergency; and WHEREAS, the City and King County on October 15, 2009, executed the Initial Contract, which authorized the City to undertake temporary emergency flood protection measures, consistent with Corps specifications, on County and RES.A Page 45 of 71 ----------------------------- Resolution No. 4830 June 20, 2012 Page 2 of 4 District property, and the County to pay the City up to $1,019,200.00 as reimbursement for costs incurred by the City in undertaking such emergency measures, and WHEREAS, on September 16, 2011, the Corps announced that significant repairs had been completed to the Howard Hanson Dam and that the capacity of the Dam had been restored to its pre-damaged state.; and WHEREAS, on May 14, 2012, the Board of Supervisors of the District, through adoption of FCD Resolution No. FCD2012-02, identified up to $2,140,694.00 of funds to be used by the City for actual costs incurred in removing materials previously installed by the City on the Green River levees and in restoring and repairing the levees, provided that 75% of such funds come from the District, and 25% of such amount ($535,174.00) be contributed directly by the City or by the City from loans by the District to the City from the District's Opportunity Fund, with 1% per annum to be charged to the City on the unpaid balance; and WHEREAS, The City and the County wish to set forth the terms and conditions under which the County will reimburse the City for actual costs incurred in completing the temporary emergency flood protection measures initiated in 2009 by removing the flood barrier materials from the levees and disturbed areas and restoring and repairing the levees and disturbed areas to RES.A Page 46 of 71 ----------------------------- Resolution No. 4830 June 20, 2012 Page 3 of 4 their previous condition, up to the amount of $1,605,520.00, subject to a matching contribution by the City of 25% of the $2,140,694.00 amount identified by the District, or $535,174.00, to be paid from loans from the District Opportunity Fund or from funds paid directly by the City, and under which the City will undertake and complete such removal, restoration and repair measures. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor is hereby authorized to execute an interlocal agreement with King County, in substantial conformity with the agreement attached hereto, marked as Exhibit 1 and incorporated herein by this reference, and to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 2. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2012. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: RES.A Page 47 of 71 ----------------------------- Resolution No. 4830 June 20, 2012 Page 4 of 4 ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney RES.A Page 48 of 71 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT Resolution No. 4830 Exhibit 1 June 20, 2012 Page 1 of 10 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT THIS COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT (“Agreement”) is entered into on the last date signed below by and between the Parties, the CITY OF AUBURN, a Washington municipal corporation (“City”); and KING COUNTY, a political subdivision of the State of Washington (“County”), (collectively referred to herein sometimes as the "Parties") with reference to the following facts: RECITALS A. This Agreement is a contract setting the terms and conditions by which the City will complete the temporary emergency flood protection measures project, initially authorized by that certain Agreement for Flood Protection Services by and between the City and the County, dated October 15, 2009, as amended ("Initial Contract"), by removing the temporary flood protection barriers along the Green River and restoring and repairing the levees and other areas containing flood control measures to their previous condition, and by which the County will reimburse the City for such work up to a specified amount and grant to the City rights of access and license as required for the City to complete the work. B. In 2009, the United States Army Corps of Engineers (“Corps”) announced that the Howard Hanson Dam, over which the Corps has jurisdiction and operational responsibilities, had a diminished capacity due to identified side wall seepage, and that the dam may have had to release waters in the coming months into the Green River that could cause flooding in the City. The Corps also purchased materials for flood protection purposes that it made available to the County, the City and other local jurisdictions, so long as the materials were used in accordance with the recommendations provided by the Corps, and were returned to the Corps once the threat posed by the diminished capacity of the Howard Hanson Dam had been addressed. C. Following the announcement by the Corps, the King County Executive issued an emergency proclamation declaring that the threat of releases of RES.A Page 49 of 71 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT Resolution No. 4830 Exhibit 1 June 20, 2012 Page 2 of 10 additional waters from the Howard Hanson Dam constituted an emergency, waived county procurement requirements for contracts related to the county's response to the emergency, and postponed County permitting procedures for public works. D. The Mayor and City Council of the City of Auburn also issued an emergency proclamation that declared that the state of emergency conditions declared by the County were approved, confirmed and adopted by the City Council, and that provided that during the existence of the emergency, the Mayor of the City was authorized to implement administrative procedures deemed necessary to prepare for, respond to, stabilize and control the emergency, consistent with state law and local regulations. E. The King County Flood Control Zone District, a quasi municipal corporation and taxing district under the constitution of the State of Washington, whose purpose is to sponsor and implement flood control and protection measures (“District”), by resolution authorized $1,019,200.00 in funding to assist the City in undertaking temporary emergency flood protection measures and authorized the County, as Service Provider to the District, to enter into a contract with the City to provide this funding for the City to implement identified emergency flood protection measures. F. The City and the County on October 15, 2009, executed the Initial Contract, which authorized the City to undertake temporary emergency flood protection measures, consistent with Corps specifications, on County and District property, and the County to pay the City up to $1,019,200.00 as reimbursement for costs incurred by the City in undertaking such emergency measures. The Initial Contract also provided that upon a determination by the Corps that the Howard Hanson Dam had been restored to its design capacity, the City was to be responsible for removal of the flood protection materials, and restoration of the levees to their previous condition. The City was to pay the costs for such removal and restoration unless the County determined that funds were available to pay for some or all of such costs. G. On September 16, 2011, the Corps announced that significant repairs had been completed to the Howard Hanson Dam and that the capacity of the Dam had been restored to its pre-damaged state. H. On May 14, 2012, the Board of Supervisors of the District, through adoption of FCD Resolution No. FCD2012-02, identified up to $2,140,694.00 of funds to be used by the City for actual costs incurred in removing materials previously installed by the City on the Green River levees and in restoring and RES.A Page 50 of 71 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT Resolution No. 4830 Exhibit 1 June 20, 2012 Page 3 of 10 repairing the levees, provided that 75% of such funds come from the District, and 25% of such amount ($535,174.00) be contributed directly by the City or by the City from loans by the District to the City from the District's Opportunity Fund, with 1% per annum to be charged to the City on the unpaid balance. In the event the loan mechanism is utilized, the City and the County shall enter into a separate loan agreement. I. The County, as the Service Provider to the District under the terms of that certain Interlocal Agreement Between King County and the King County Flood Control Zone District Regarding Flood Protection Services, as amended, and pursuant to FCD Resolution No. FCD2012-02, is authorized to enter into this Agreement to utilize funds from the District and to agree to the terms under which the Work, as hereinafter defined, is to be completed. J. The City and the County wish to set forth the terms and conditions under which the County will reimburse the City for actual costs incurred in completing the temporary emergency flood protection measures initiated in 2009 by removing the flood barrier materials from the levees and disturbed areas and restoring and repairing the levees and disturbed areas to their previous condition, up to the amount of $1,605,520.00, subject to a matching contribution by the City of 25% of the $2,140,694.00 amount identified by the District, or $535,174.00, to be paid from loans from the District Opportunity Fund or from funds paid directly by the City, and under which the City will undertake and complete such removal, restoration and repair measures. NOW, THEREFORE, in consideration of the mutual promises, benefits and covenants contained herein, the Parties agree as follows: AGREEMENT 1. All recitals are hereby ratified as part of this Agreement. 2. The City shall complete the work ("Work"), which is hereby defined to include: a. Removal of temporary emergency flood protection material that was added to the Green River levee system, along the Green River and along Mill Creek, as shown and described on Exhibit A. by or on behalf of the City pursuant to the Initial Contract. The City shall provide notice to the County at least 10 days before such removal is to begin, and the County shall have the right to have RES.A Page 51 of 71 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT Resolution No. 4830 Exhibit 1 June 20, 2012 Page 4 of 10 personnel present, at the County’s sole expense, during such removal for the purposes of monitoring the activities associated with the removal. b. Provision of notice to the Corps and the County of the removal of such materials and coordination with the Corps on the return to the Corps of any materials and containers originally provided or funded by the Corps that the Corps determines should be returned. The Corps shall have full discretion in terms of what materials it wishes to have returned, and those that it does not. If the Corps determines that specified materials originally provided or funded by the Corps should not be returned, then the City in its discretion may keep such materials or dispose of them as provided in 2.c. below. c. Disposal of all materials determined to be waste, after consultation with the Corps. Such disposal, management and transport shall be in accordance with all applicable local, state, and federal directives, laws, and regulations. d. Restoration and repair of all areas where temporary emergency flood protection materials were placed, or were impacted by such placement, to the condition previous to the placement of the materials. The City shall provide notice of and coordinate such restoration activities with the County agencies having custodial responsibilities for such areas, if applicable. The restoration and repair shall be deemed complete when the County issues its notice of Final Acceptance, as described in No. 15 below. 3. Any contracts that the City intends to enter into for performance of the Work shall be provided to the County at least ten (10) days prior to the date the City intends to place the contract out for bid. The County shall have the right to provide comments on such contracts and shall provide those comments to the City no later than five (5) working days after the date the documents are provided to the County by email, which the City shall take into account in good faith before placing the contract out to bid. Such contracts shall be in compliance with all state and federal laws and regulations governing the procurement of services as applicable to a local government. 4. Any change orders or combination of change orders to the contracts entered into by the City for the performance of the Work that exceed $100,000 shall be provided to the County, at least five (5) days prior to the intended date of execution, for County review return and comment, which comments shall be returned to the City within three (3) working days after the County receives copies RES.A Page 52 of 71 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT Resolution No. 4830 Exhibit 1 June 20, 2012 Page 5 of 10 of the documents by email. The City shall take into account in good faith the comments received from the County before executing the change order. 5. The City agrees to maintain documentation of all Work performed sufficient to meet state and if applicable, federal, audit standards for the implementation of a capital project. The City agrees to maintain additional documentation that is reasonably requested by the County in order for the County to accurately track expenditures and use of funds. City contract and internal documents will be made available to the County for review and/or independent audit upon request for six (6) years after completion of the work. 6. Reimbursement. a. Subject to the provisions of No. 6.b and No. 7 below, the County will reimburse the City for the actual costs incurred for the performance of the Work within sixty (60) days of submittal of the invoices to the County, up to an amount not to exceed $1,605,520.00, unless the Parties agree to extend that time to resolve disputes. b. For payment of any given invoice, the County shall pay 75% of the invoice amount with funds from the District and 25% with loan funds from the District’s Opportunity Fund, if such loans are requested by the City, or if no loan is requested, the City shall pay its 25% share of the invoiced amount. Any costs in excess of $2,140,694.00 required to accomplish the Work shall be paid by the City. 7. Until the County issues its Notice of Final Acceptance, as described in No. 15 below, the County shall retain 10% of the total costs of the Work. Upon issuance of the Notice of Final Acceptance, the County shall pay the retained amount to the City. 8. The County, to the extent that its property interests and those of the District allow, hereby grants the City the right of access to the levees and other areas containing temporary flood control measures, and license and permission for special use to perform the Work upon the levees and other areas containing temporary flood control measures as are identified in Exhibit A, attached hereto and incorporated herein by this reference (collectively referred to herein as “Levees”). 9. The City shall be responsible for complying with all applicable laws, and obtaining all required permits in connection with the Work. 10. This Agreement and any activities authorized hereunder shall not be construed as granting any rights or privileges to any third person or entity, or as a RES.A Page 53 of 71 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT Resolution No. 4830 Exhibit 1 June 20, 2012 Page 6 of 10 guarantee or warranty of protection from flooding or flood damage to any person, entity or property, and nothing contained herein shall be construed as waiving any immunity to liability by the City, the County and/or the District, granted under state statute, including Chapters 86.12 and 86.15 of the Revised Code of Washington, or as otherwise granted or provided for by law. 11. The City acknowledges and agrees that it will not allow any lien or encumbrance to be placed upon the real property interests and any other interests held by King County and/or the District in connection with the Work. If any lien or encumbrance is so placed, King County and/or the District shall have the right to remove such lien and charge back the costs of such removal to the City. 12. The City authorizes, but does not require, the County, its employees, contractors, agents and volunteers to visually inspect and monitor the condition and performance of the Work at all times during the duration of this agreement at the County’s sole expense. 13. The City, its officers, employees, agents, contractors, invitees and volunteers acknowledge that the County and the District have made no representations as to the current condition of the Levees. The City agrees to hold harmless and indemnify the County and/or District for any negligent act or omission of the City, its officers, employees, agents, contractors, invitees and volunteers, to the extent not within any immunity conferred by law on the County and/or the District arising out of the Work performed on the Levees pursuant to this Agreement. Such indemnification shall extend to any claims, including all demands, suits and judgments, for damages arising out of injury to persons or damage to property, where such injury or damage is caused by, arises out of the City's negligence. The City shall by contract terms require its contractors to pass through indemnification to the District and County to the extent of their respective property interests. The Parties recognize that the Work is intended to restore the Levees and other locations containing temporary flood control measures to the condition that previously existed before damage occurred to the Howard Hanson Dam. With the Dam restored to its previous functioning capacity, there still remains no guarantee that flooding will not occur. In the event that flooding does occur, the City, County and the District shall continue to enjoy the immunity for flood prevention measures conferred by law, and it is the intention of the Parties that the City, as contractor to the County, shall likewise be included within such immunity to the extent allowed by law, and to the extent not covered by the City's own immunity or its reasonable RES.A Page 54 of 71 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT Resolution No. 4830 Exhibit 1 June 20, 2012 Page 7 of 10 exercise of its police powers. Nothing in this No. 13 shall be construed to eliminate, reduce, or otherwise abrogate any immunity conferred on the City, County and/or District in connection with acts or omissions arising out of the Work. The indemnification provided for in this No. 13 shall survive termination of this Agreement. 14. This Agreement shall remain in force and effect until the Work is completed and the County has issued a Notice of Final Acceptance, as defined and described in No. 15 below. 15. Unless the parties agree in writing to extend any of the deadlines in this section 15, the City shall complete that portion of the Work described in Nos. 2.a. and 2.b. and indicated in Exhibit A for the temporary measures installed on existing levees by November 1, 2012 and for the temporary measures not on existing levees by December 31, 2012. The City shall complete that portion of the Work described in Nos. 2.c. and 2.d. by July 1, 2013. When the City determines that it has completed all elements of the Work, it shall provide written notice to County. Within 30 days of receipt of this notice, the County shall inspect the completed Work and notify the City of any deficiencies. The City will have 30 days to cure such deficiencies. Upon completion of the deficiencies to the satisfaction of the County, the County shall issue a notice of final acceptance (“Notice of Final Acceptance”) to the City. In the event that the Parties do not agree regarding the existence of or cure of any deficiencies identified by the County, the dispute resolution provisions in No. 18 shall apply. 16. Solely for the purpose of enforcing the indemnification provision in Section 13 above, each Party expressly waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 of the Revised Code of Washington; provided that, such waiver shall not preclude any indemnifying Party from raising such immunity as a defense against any claim brought against the indemnifying party by any of its employees. 17. Each Party recognizes that the other is self-insured and accepts such coverage for liability arising under this Agreement. Should any Party choose not to self-insure, that Party shall maintain and keep in full force and effect a policy of general liability insurance in an amount not less than One Million Dollars ($1,000,000) per occurrence with an additional excess liability policy of not less than Ten Million Dollars ($10,000,000) and will provide the other Party with a RES.A Page 55 of 71 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT Resolution No. 4830 Exhibit 1 June 20, 2012 Page 8 of 10 certificate of insurance and additional insured endorsement that will name the other Party as an additional insured. 18. The Parties will seek to resolve any disputes under the Agreement as follows: a. For disputes involving cost reimbursements, submittal of all relevant information to an independent Certified Public Accountant and/or a Construction Claims Consultant, if agreed upon by the Parties, for a non-binding opinion as to the responsibility. b. For disputes not involving cost reimbursements, these disputes shall be referred for informal resolution to the Public Works Director of the City, or the Director’s designee, and the Director of the Water and Land Resources Division of the County, or the Director’s designee. c. If the foregoing processes in 18.a. and 18.b. do not result in resolution, the Parties may mutually select any informal means of resolution and resort will otherwise be had to the Superior Court for King County, Washington. d. Each Party will be responsible for its own costs and attorney’s fees in connection with the dispute resolution provisions of this Section 18. 19. This Agreement represents a full recitation of the rights and responsibilities of the parties and may be modified only in writing and upon the consent of both Parties. 20. The rights and licenses contained in this Agreement shall inure to the benefit of and are binding upon the Parties, and their respective successors in interest and assigns. 21. All communications regarding this Agreement shall be sent to the parties at the addresses listed below unless a party gives notice of a change of address. Notices may be sent by electronic mail. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, or the next calendar day after transmission by electronic mail, and shall be deemed sufficiently given if sent to the address stated below or such other addresses as may be hereinafter specified in writing. RES.A Page 56 of 71 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT Resolution No. 4830 Exhibit 1 June 20, 2012 Page 9 of 10 If to City: Dennis Dowdy, Director City of Auburn Public Works Department 25 West Main Street Auburn, WA 98001 ddowdy@auburnwa.gov With a copy to: Steve Gross, Assistant City Attorney sgross@auburnwa.gov If to District and/or County: Mark Isaacson, Director Water and Land Resources Division of the King County DNRP 201 South Jackson St, Ste.600 Seattle, WA 98104-3855 Mark.Isaacson@kingcounty.gov With a copy to: Tom Bean, Senior Engineer Tom.Bean@kingcounty.gov 22. The undersigned warrant that they have the authority duly granted by their respective legislative bodies to make and execute this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement, which shall become effective on the last date signed below. CITY OF AUBURN By: __________________________ Peter B. Lewis Its: Mayor DATE: __________________________ KING COUNTY By: __________________________ Its: Director of the Department of Natural Resources and Parks DATE: __________________________ RES.A Page 57 of 71 COOPERATIVE AGREEMENT FOR COMPLETION OF EMERGENCY FLOOD PROTECTION MEASURES PROJECT Resolution No. 4830 Exhibit 1 June 20, 2012 Page 10 of 10 APPROVED AS TO FORM: By: __________________________ City Attorney for City of Auburn APPROVED AS TO FORM: By: __________________________ King County Deputy Prosecuting Attorney ATTEST: By: __________________________ City Clerk for City of Auburn RES.A Page 58 of 71 RES.A Page 59 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Senior Utility Discount and Rebate Date: June 26, 2012 Department: Finance Attachments: Senior Discount and Rebate Memo Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: The City of Auburn offers reduced utility rates to seniors and permanently disabled residents who meet certain income limits. Eligible residents receive a 50% discount on their City utility bill. Reviewed by Council Committees: Finance, Public Works Councilmember:Staff:Coleman Meeting Date:July 2, 2012 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 60 of 71 Finance Department Interoffice Memorandum To: Finance Committee From: Shelley Coleman, Finance Director CC: Pete Lewis, Mayor Date: June 25, 2012 Re: Senior Utility Discount & Rebate Program PROGRAM OVERVIEW The City of Auburn offers reduced utility rates to seniors and permanently disabled residents who meet certain income limits. Eligible residents receive a 50% discount on their City utility bill. The City of Auburn also offers a rebate to residents who meet the discount qualifications but don’t pay the City directly for their utilities (i.e. live in an apartment or mobile home park). Eligible residents receive a rebate check for the utilities that were paid for through their apartment complex or mobile home park. Residents must re-apply annually during the month of May to receive the discount or rebate. QUALIFICATIONS • 62 years of age or permanently disabled • Gross income must meet the Department of Housing and Urban Development’s very low income levels. For example, the 2011 income limits were: 1 person: $30,800 2 people: $35,200 3 people: $39,600 4 people: $44,000 DISCOUNT The resident receives 50% off their monthly utility bill from the City of Auburn. In 2012, 227 residents qualified for the discount program. REBATE Eligible residents receive a rebate check for 80% of the base water rate and 50% of the sewer, storm and garbage rates. The maximum 2012 rebate check is $570.28 if a resident uses City of Auburn water, sewer, storm, and garbage. In 2012, the City of Auburn will pay a total of $125,277 in rebates to 223 residents. Page 1 of 1 DI.A Page 61 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: June 27, 2012 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:July 2, 2012 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 62 of 71 D a t e : J u n e 2 7 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s 1 CP 1 0 0 6 La k e l a n d H i l l s R e s e r v o i r 6 : Th i s p r o j e c t w i l l c o m p l e t e t h e c o n s t r u c t i o n o f a ne w r e s e r v o i r s e r v i n g t h e L a k e l a n d H i l l s S e r v i c e Ar e a o n F r a n c i s C t . S E 2, 6 6 9 , 8 7 7 2, 6 6 9 , 8 7 7 2 , 6 6 9 , 8 6 9 1 0 0 % M a r - 1 1 1 0 0 % J u n - 1 2 D u n s d o n F i n a l P a y m e n t i n p r o ce s s . 2 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e B , E l l i n g s o n : Th i s p r o j e c t w i l l r e p l a c e t h e E l l i n g s o n s e w e r p u m p st a t i o n . 2, 9 5 5 , 5 6 9 2, 9 5 5 , 5 6 9 2 , 8 8 6 , 4 2 0 1 0 0 % O c t - 1 0 9 9 % J u l - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e . Ch a n g e o r d e r a n d pu n c h l i s t w o r k a r e a l l t h a t re m a i n a n d a r e a n t i c i p a t e d to b e c o m p l e t e d i n J u l y . 3 CP 0 9 1 6 We s t V a l l e y H i g h w a y - S R 1 8 t o W . M a i n : Th i s p r o j e c t w i l l r e c o n s t r u c t W V H b e t w e e n S R 1 8 an d W . M a i n , i n c l u d i n g s i g n a l i m p r o v e m e n t s a t W. M a i n . 71 0 , 0 0 0 80 0 , 0 0 0 2 , 3 4 5 , 6 5 0 (T I B G r a n t ) 83 , 7 1 0 (1 2 4 F u n d ) 3, 9 3 9 , 3 6 0 4 , 0 4 1 , 9 1 6 1 0 0 % J u l - 1 1 9 9 % J u l - 1 2 D u n s d o n Wo r k i s n e a r i n g c o m p l e t i o n an d i s a n t i c i p a t e d t o b e co m p l e t e d i n J u l y . 4 CP 1 0 0 5 So u t h D i v i s i o n S t . P r o m e n a d e P r o j e c t : Th e p r o j e c t i n c l u d e s t h e d e v e l o p m e n t o f a co m p r e h e n s i v e p r o m e n a d e o n D i v i s i o n S t . f r o m Ma i n S t t o 3 r d S t S E / S W . I m p r o v e m e n t s i n c l u d e up g r a d e s t o a l l u t i l i t i e s a n d n e w r o a d w a y c o r r i d o r tr e a t m e n t s . 3 , 0 0 0 , 0 0 0 (E D A ) 4, 3 0 0 , 8 7 9 (L R F B o n d s ) 7, 3 0 0 , 8 7 9 6 , 3 8 9 , 7 5 2 1 0 0 % M a r - 1 1 9 9 % J u l - 1 2 V o n d r a k Pu n c h l i s t w o r k i s i n pr o c e s s b u t i s w e a t h e r de p e n d a n t . 1 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e C , W h i t e R i v e r : Th i s p r o j e c t w i l l c o m p l e t e m a i n t e n a n c e a n d re p a i r s a t t h e W h i t e R i v e r s t o r m p u m p s t a t i o n . 2, 3 0 6 , 5 7 1 2 , 3 0 6 , 5 7 1 2 , 3 0 4 , 5 9 3 1 0 0 % N o v - 1 0 9 9 % J u l - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e . Ch a n g e o r d e r a n d pu n c h l i s t w o r k a r e a l l t h a t re m a i n a n d a r e a n t i c i p a t e d to b e c o m p l e t e d i n e a r l y Ju l y . S. 2 7 7 t h W e t l a n d M i t i g a t i o n M o n i t o r i n g : Th i s p r o j e c t i s a n a n n u a l p r o j e c t t o c o m p l e t e t h e re q u i r e m e n t m o n i t o r i n g a n d m a i n t e n a n c e o f t h e Co n s t r u c t i o n W o r k i s co m p l e t e , h o w e v e r , t h e pr o j e c t i s e n t e r i n g t h e 1 - CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 2 C4 1 0 A re q u i r e m e n t m o n i t o r i n g a n d m a i n t e n a n c e o f t h e we t l a n d m i t i g a t i o n s i t e s f o r t h e S . 2 7 7 t h G r a d e Se p a r a t i o n P r o j e c t . S i t e s a r e l o c a t e d o n t h e No r t h g e o d e c k e p r o p e r t y a n d a t t h e c o r n e r o f 44 t h S t N W a n d F r o n t a g e R o a d . P e r m i t s r e q u i r e th e C i t y t o m o n i t o r t h e s i t e s f o r 1 0 y e a r s . 14 3 , 5 9 7 14 3 , 5 9 7 1 4 3 , 3 7 4 1 0 0 % A p r - 1 1 9 8 % M a y - 1 3 D u n s d o n pr o j e c t i s e n t e r i n g t h e 1 - ye a r p l a n t e s t a b l i s h m e n t pe r i o d a n d t h e f i n i s h d a t e ha s b e e n c h a n g e d t o re f l e c t t h i s . 3 CP 0 9 0 9 La k e l a n d H i l l s B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e e x i s t i n g p u m p st a t i o n i n t h e L a k e l a n d H i l l s w a t e r s e r v i c e a r e a i n or d e r t o m e e t f i r e f l o w d e m a n d s . 2, 7 6 0 , 9 8 2 2, 7 6 0 , 9 8 2 2 , 7 6 0 , 9 8 2 1 0 0 % O c t - 1 0 9 4 % S e p - 1 2 V o n d r a k Wo r k i s i n s u s p e n s i o n aw a i t i n g f i n a l S C A D A im p r o v e m e n t s t h a t a r e de p e n d a n t o n t h e S C A D A up g r a d e p r o j e c t . Co m p l e t i o n d a t e i s up d a t e d t o r e f l e c t t h i s . 4 C2 0 7 A 'A ' S t r e e t N W C o r r i d o r - P h a s e 1 : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n a n d pe r m i t t i n g e f f o r t s a s s o c i a t e d w i t h t h e a r t e r i a l st r e e t c o r r i d o r ‘ A ’ S t r e e t N W f r o m 1 4 t h S t r e e t N W so u t h t o 3 r d S t r e e t N W . 1 , 2 0 2 , 5 2 6 (1 0 2 a n d TI F ) 40 5 , 9 9 3 1 2 , 1 8 8 6 , 5 8 0 , 7 4 0 (F e d G r a n t s ) 1, 2 8 5 , 1 7 0 (D e v e l o p e r In - K i n d ) 40 7 , 5 6 0 (D e v e l o p e r ) 9, 8 9 4 , 1 7 7 9 , 6 5 4 , 0 0 9 1 0 0 % M a y - 1 1 8 6 % O c t - 1 2 G a u b Ro a d w a y c o n n e c t i o n f r o m 3r d t o 5 t h i s o p e n t o l o c a l tr a f f i c o n l y u n t i l a d d i t i o n a l im p r o v e m e n t s c o m p l e t e d . Ut i l i t y i n s t a l l a t i o n a n d ro a d w a y g r a d i n g f o r t h e no r t h e r n s e c t i o n i s un d e r w a y . T h e R o a d w a y is a n t i c i p a t e d t o b e o p e n i n Su m m e r o f 2 0 1 2 . 5 CP 1 1 1 6 Do w n t o w n P e d e s t r i a n L i g h t i n g Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p l a c e t h e e x i s t i n g t e a l l i g h t s th a t h a v e r e a c h e d t h e e n d o f t h e i r s e r v i c e l i f e wi t h l i g h t s m e e t i n g t h e c u r r e n t d o w n t o w n st a n d a r d s 4 8 5 , 0 0 0 (L R F B o n d ) 48 5 , 0 0 0 4 8 5 , 0 0 0 1 0 0 % S e p - 1 1 7 7 % O c t - 1 2 T r u o n g Wo r k i s i n s u s p e n s i o n , wa i t i n g o n m a t e r i a l d e l i v e r y fo r r e m a i n i n g 9 l i g h t s o n Sa f e w a y p a r k i n g l o t si d e w a l k a r e a . Pa g e 1 o f 7 DI.C Page 63 of 71 D a t e : J u n e 2 7 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 6 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 1 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m d r a i n a g e re p a i r s a n d i m p r o v e m e n t s o n a c a d e m y d r i v e Se , 3 7 t h S t r e e t N W , a n d 3 6 t h S t r e e t N E 23 2 , 4 0 0 2 3 2 , 4 0 0 2 1 9 , 0 9 0 1 0 0 % S e p - 1 1 7 0 % J u l - 1 2 L e e Wo r k i s i n s u s p e n s i o n wa i t i n g o n a p p r o p r i a t e we a t h e r a n d g r o u n d w a t e r le v e l s t o d r o p t o c o m p l e t e wo r k o n 3 7 t h S t r e e t . I t i s an t i c i p a t e d t h a t t h i s w i l l n o t oc c u r u n t i l l a t e J u n e a n d be c o m p l e t e d i n J u l y . T h e co m p l e t i o n d a t e h a s b e e n up d a t e d t o r e f l e c t t h i s . 7 C5 2 4 A SC A D A S y s t e m I m p r o v e m e n t : Th i s p r o j e c t w i l l u p g r a d e t h e C i t y ' s S C A D A s y s t e m to m e e t P u b l i c W o r k s g o a l s . 2, 6 6 6 , 2 0 0 1 , 9 9 4 , 5 0 0 1 , 0 1 4 , 0 0 0 5 , 6 7 4 , 7 0 0 4 , 9 9 8 , 5 1 2 1 0 0 % N o v - 0 9 5 8 % D e c - 1 2 L e e Im p l e m e n t a t i o n C o n t r a c t ex e c u t e d . P r e l i m i n a r y De s i g n a n d F i n a l D e s i g n ar e C o m p l e t e . I n s t a l l a t i o n of t h e C o n t r o l s a t M & O i s co m p l e t e a n d c o n v e r s i o n of t h e t e s t s i t e s w i l l b e g i n th e w e e k o f J u l y 9 t h . 8 C2 0 1 A M S t r e e t U n d e r p a s s ( G r a d e S e p a r a t i o n ) : Th e p u r p o s e o f t h i s p r o j e c t i s t o g r a d e s e p a r a t e ‘M ’ S t r e e t S E f r o m t h e B u r l i n g t o n N o r t h e r n S a n t a Fe S t a m p e d e P a s s R a i l l i n e i n P h a s e 1 a n d co m p l e t i o n o f t h e A u b u r n B l a c k D i a m o n d R o a d By p a s s c o n n e c t i o n i s a f u t u r e p h a s e . 5, 1 6 6 , 5 6 0 1 5 0 , 0 0 0 8 7 2 , 3 7 2 (F e d G r a n t ) 6, 0 0 0 , 0 0 0 (F M S I B ) 2, 8 5 6 , 6 1 1 (T I B ) 1, 3 3 5 , 0 7 9 (K i n g C t y ) 1, 5 4 2 , 8 0 0 (P o r t s ) 47 8 , 0 0 0 22 , 3 1 4 , 1 7 4 2 2 , 3 1 4 , 1 7 4 1 0 0 % D e c - 1 1 1 8 % J u l - 1 3 V o n d r a k M S t r e e t R o a d C l o s u r e i n pl a c e t h r o u g h F e b r u a r y 20 1 3 , w e a t h e r d e p e n d a n t . 4t h a n d 6 t h S t r e e t s h a v e be e n r e - o p e n e d t o t h r o u g h tr a f f i c . B e g i n n i n g w o r k o n th e w a l l s a n d c o m p l e t i n g th e b o r e s u n d e r S R 1 8 a n d By p a s s c o n n e c t i o n i s a f u t u r e p h a s e . 47 8 , 0 0 0 (B N S F ) 1, 1 4 0 , 0 0 0 (R E E T 2 ) 2, 7 7 2 , 7 5 2 (P W T F ) th e b o r e s u n d e r S R 1 8 a n d th e R R f o r u t i l i t y re l o c a t i o n s . 9 CP 1 1 0 3 13 2 n d A v e S E T a c o m a P i p e l i n e 5 I n t e r t i e : Th i s p r o j e c t i n c l u d e s d e s i g n a n d c o n s t r u c t i o n o f in f r a s t r u c t u r e o n 1 3 2 n d A v e S E a n d t h e T a c o m a Pi p e l i n e 5 f o r t h e p u r c h a s e o f w a t e r f r o m a d j a c e n t pu r v e y o r s . 1, 2 9 0 , 0 0 0 1, 2 9 0 , 0 0 0 1 , 2 7 5 , 6 3 8 1 0 0 % F e b - 1 2 2 % D e c - 1 2 D u n s d o n Wo r k i s u n d e r w a y . C i t y o f Ta c o m a c o m p l e t e d t h e fi r s t p o r t i o n o f t h e i r w o r k . 10 CP 0 9 2 1 Bi - A n n u a l S a n i t a r y S e w e r R e p a i r & Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p a i r o r r e p l a c e s a n i t a r y se w e r f a c i l i t i e s ( m a n h o l e s , p i p e s , e t c . ) th r o u g h o u t t h e C i t y . 11 7 , 0 0 0 8 3 5 , 6 3 5 5 , 0 0 0 9 5 7 , 6 3 5 8 5 3 , 9 8 5 1 0 0 % M a y - 1 2 0 % N o v - 1 2 L e e Wo r k i s a n t i c i p a t e d t o be g i n i n M i d J u l y . 11 CP 1 2 0 6 20 1 2 P a v e m e n t P a t c h i n g , C h i p S e a l , a n d Ov e r l a y P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e p a v e m e n t p a t c h i n g , ch i p s e a l s a n d o v e r l a y w o r k o n b o t h ar t e r i a l / c o l l e c t o r a n d l o c a l s t r e e t s t h r o u g h o u t th e C i t y . 1 1 , 3 0 0 , 0 0 0 2 0 0 , 0 0 0 (S O S ) 1, 5 0 0 , 0 0 0 1 , 3 9 4 , 2 1 4 1 0 0 % J u n - 1 2 O c t - 1 2 W i c k s t r o m Th i s p r o j e c t c o m b i n e s t h e re m a i n i n g 2 0 1 2 S O S n o n - re b u i l d s t r e e t s w i t h t h e 20 1 2 a r t e r i a l / c o l l e c t o r pr e s e r v a t i o n p r o g r a m . Aw a r d i n p r o c e s s . 12 CP 1 1 0 8 20 1 1 / 1 2 C i t y w i d e S t o r m P o n d C l e a n i n g : Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l o f se d i m e n t f r o m 8 s t o r m d r a i n a g e p o n d s lo c a t e d t h r o u g h o u t t h e C i t y a n d c l e a n t h e di t c h a l o n g A S t r e e t S E / E a s t V a l l e y H i g h w a y . 1 41 7 , 6 0 0 4 1 7 , 6 0 0 3 4 7 , 8 0 0 1 0 0 % J u n - 1 2 O c t - 1 2 L e e Pr o j e c t A d v e r t i s e d a n d w i l l op e n b i d s o n 7 / 1 0 . Pa g e 2 o f 7 DI.C Page 64 of 71 D a t e : J u n e 2 7 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 13 CP 1 2 1 1 Do w n t o w n S c u l p t u r e G a r d e n : Th i s p r o j e c t w i l l p r o v i d e f o r t h e im p l e m e n t a t i o n o f a n a n n u a l l y r o t a t i n g sc u l p t u r e g a r d e n t h r o u g h o u t t h e d o w n t o w n ar e a . T h i s p o r t i o n o f t h e p r o j e c t w i l l c o n s t r u c t up t o 1 0 f o u n d a t i o n s f o r t h e s c u l p t u r e s a s t h e bu d g e t a l l o w s . A r t s e l e c t i o n s a r e b e i n g d o n e th r o u g h t h e A r t s C o m m i s s i o n p r o c e s s w i t h th e P a r k s D e p a r t m e n t . 1 5 0 , 0 0 0 (L R F ) 10 , 0 0 0 (G e n e r a l fu n d ) 60 , 0 0 0 6 0 , 0 0 0 9 5 % J u l - 1 2 N o v - 1 2 T r u o n g Fi n a l B i d D o c u m e n t s b e i n g co m p l e t e d . 14 CP 1 1 1 2 20 1 1 / 2 0 1 2 S i d e w a l k I m p r o v e m e n t P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r e p a i r s a n d r e p l a c e m e n t of e x i s t i n g s i d e w a l k s a t v a r i o u s l o c a t i o n s w i t h i n th e C i t y . 1 2 0 0 , 0 0 0 20 0 , 0 0 0 2 3 5 , 0 0 0 9 5 % J u l - 1 2 N o v - 1 2 W i c k s t r o m Fi n a l B i d D o c u m e n t s b e i n g co m p l e t e d . 15 CP 0 9 0 9 Ac a d e m y B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e e x i s t i n g p u m p st a t i o n i n t h e A c a d e m y w a t e r s e r v i c e a r e a i n o r d e r to m e e t f i r e f l o w d e m a n d s . 1 3 , 0 4 1 , 0 3 1 3, 0 4 1 , 0 3 1 3 , 0 2 2 , 5 0 0 9 5 % A u g - 1 2 A u g - 1 3 V o n d r a k Re d e s i g n w o r k i s un d e r w a y . 16 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - T r a n s m i s s i o n Li n e s : Th i s p r o j e c t i s t h e f i r s t p h a s e o f a l a r g e r p r o j e c t an d w i l l r e p l a c e w a t e r l i n e s f r o m t h e W e l l 1 S i t e t o th e H o w a r d R o a d C o r r o s i o n C o n t r o l F a c i l i t y t o ac c o m m o d a t e t h e r e p l a c e m e n t o f W e l l 1 . T h i s pr o j e c t w i l l a l s o u p g r a d e t h e e x i s t i n g s t o r m l i n e o n M S t r e e t S E t o a c c o m m o d a t e t h e W e l l 1 Im p r o v e m e n t s 1 1 , 4 2 4 , 0 0 0 2 5 0 , 0 0 0 1 , 6 7 4 , 0 0 0 1 , 6 7 4 , 0 0 0 6 0 % A u g - 1 2 J a n - 1 3 L e e De s i g n w o r k u n d e r w a y . Pr o j e c t i s a n t i c i p a t e d t o b e un d e r c o n s t r u c t i o n d u r i n g th e M S t r e e t c l o s u r e . 17 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 2 : 1 16 5 , 0 0 0 16 5 , 0 0 0 17 8 , 3 1 0 30 % Ju l - 1 2 De c - 1 2 Le e De s i g n w o r k u n d e r w a y . 17 CP 1 1 0 9 Re p l a c e m e n t , P h a s e 2 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m d r a i n a g e im p r o v e m e n t s o n H i - C r e s t D r i v e N W 1 16 5 , 0 0 0 16 5 , 0 0 0 17 8 , 3 1 0 30 % Ju l - 1 2 De c - 1 2 Le e De s i g n w o r k u n d e r w a y . 18 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - W e l l R e p l a c e m e n t : Th i s p r o j e c t w i l l r e h a b i l i t a t e o r r e p l a c e W e l l 1 s o th a t i t c a n f u n c t i o n a t f u l l c a p a c i t y a n d c o m p l e t e mo d i f i c a t i o n s t o t h e H o w a r d R o a d C o r r o s i o n Co n t r o l F a c i l i t y . 1 1 , 4 8 4 , 9 4 4 1, 4 8 4 , 9 4 4 1 , 4 8 4 , 9 4 4 1 5 % M a r - 1 3 D e c - 1 3 L e e De s i g n w o r k u n d e r w a y . Pr o j e c t i s a n t i c i p a t e d t o b e un d e r c o n s t r u c t i o n i n 2 0 1 3 . 19 CP 1 1 0 7 Fu l l m e r W e l l f i e l d I m p r o v e m e n t s : Th i s p r o j e c t w i l l b e d o n e i n p h a s e s . T h e f i r s t ph a s e 1 A w i l l c o m p l e t e i n v e s t i g a t i o n o f t h e F u l m e r We l l f i e l d a r e a t o d e t e r m i n e t h e r e q u i r e d a n a l y s i s an d d r i l l i n g p r o g r a m n e e d e d t o u t i l i z e t h e f u l l wa t e r r i g h t s . P h a s e 1 B w i l l c o m p l e t e a d r i l l i n g a n d te s t i n g p r o g r a m a s w e l l a s a n a l t e r n a t i v e s an a l y s i s . P h a s e 2 w i l l c o m p l e t e t h e p h y s i c a l im p r o v e m e n t s . 1 2 , 2 0 0 , 0 0 0 2, 2 0 0 , 0 0 0 4 9 7 , 3 6 4 1 5 % M a r - 1 3 M a r - 1 4 L a m o t h e Th e e s t i m a t e d c o s t s a r e fo r t h e P h a s e 1 A o n l y a n d wi l l b e r e v i s e d w h e n t h i s ph a s e i s c o m p l e t e d . Co n s u l t a n t w o r k i s un d e r w a y . 20 CP 1 1 2 0 Le a H i l l S a f e R o u t e s t o S c h o o l s Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e i m p r o v e m e n t s f o r sa f e w a l k i n g r o u t e s t o H a z e l w o o d E l e m . , L e a Hi l l e l e m . , a n d R a i n e r M i d d l e S c h o o l a l o n g 11 6 t h A v e . S E a n d S E 3 1 2 S t . , 1 3 9 8 , 5 0 0 (F e d e r a l ) 21 , 5 9 7 (A S D ) 42 0 , 0 9 7 4 2 0 , 0 9 7 1 5 % A p r - 1 3 A u g - 1 3 T r u o n g De s i g n w o r k u n d e r w a y . Co n s t r u c t i o n a n t i c i p a t e d i n 20 1 3 t o b e d u r i n g t h e su m m e r . W o r k i n g o n a n ag r e e m e n t w i t h A S D f o r th e i r p o r t i o n o f t h e w o r k . Pa g e 3 o f 7 DI.C Page 65 of 71 D a t e : J u n e 2 7 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 21 CP 1 1 1 8 Au b u r n W a y S o u t h P e d e s t r i a n Im p r o v e m e n t s - D o g w o o d t o F i r S t r e e t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w s t r e e t li g h t i n g s y s t e m , l a n d s c a p e d m e d i a n i s l a n d , a de s i g n a t e d m i d - 0 b l o c k c r o s s w a l k , r e l o c a t i o n of e x i s t i n g u t i l i t y p o l e s , a n d m o d i f i c a t i o n s t o th e e x i s t i n g s i g n a l a t D o g w o o d S t . T h i s pr o j e c t a l s o i n c l u d e s a p u b l i c e d u c a t i o n el e m e n t f o r p e d e s t r i a n s a f e t y . 1 1 0 0 , 0 0 0 7 4 0 , 8 3 0 (S t a t e ) 10 0 , 0 0 0 (F e d e r a l ) 94 0 , 8 3 0 9 4 0 , 8 3 0 2 % A p r - 1 3 O c t - 1 3 D u n s d o n Co n s u l t a n t d e s i g n w o r k i s un d e r w a y . 22 CP 1 1 1 9 Au b u r n W a y S o u t h C o r r i d o r Im p r o v e m e n t s - F i r S t . S E t o H e m l o c k S t . SE : Th i s p r o j e c t w i l l w i d e n A W S b e t w e e n F i r a n d He m l o c k S t r e e t s f r o m 3 l a n e s t o 5 l a n e s a n d in c l u d e s n e w s i d e w a l k s , s t r e e t l i g h t i n g , t r a n s i t im p r o v e m e n t s a n d i n s t a l l a n e w s i g n a l a t He m l o c k S t . 1 8 4 9 2 , 4 2 6 , 4 0 0 (T I B ) 60 6 , 6 0 0 (M I T ) 3, 0 3 3 , 8 4 9 3 , 0 3 3 , 8 4 9 2 % A p r - 1 3 O c t - 1 3 D u n s d o n Co n s u l t a n t d e s i g n w o r k i s un d e r w a y . 23 CP 0 7 6 5 La k e l a n d H i l l s R e s e r v o i r I m p r o v e m e n t : Th i s p r o j e c t w i l l p r o v i d e v a r i o u s i m p r o v e m e n t s a t th e r e s e r v o i r , i n c l u d i n g p a i n t i n g , s e i s m i c up g r a d e s , a n d f a c i l i t y m o d i f i c a t i o n s . 2 4 0 0 , 0 0 0 40 0 , 0 0 0 4 0 0 , 0 0 0 7 5 % J u n - 1 3 D e c - 1 3 V o n d r a k Pr o j e c t i s d e p e n d e n t u p o n co m p l e t i o n o f R e s e r v o i r 6 im p r o v e m e n t a n d t h e La k e l a n d H i l l s B o o s t e r St a t i o n i m p r o v e m e n t s . AW S / M S t . S E - In s t a l l e d pr o t e c t e d l e f t t u r n f o r ea s t / w e s t b o u n d t r a f f i c o n AW S t u r n i n g o n t o M S t . S E (C o m p l e t e d ) 17 t h / M S t . S E - re s t r i c t l e f t 24 CP 1 0 2 4 AW S a n d M S t r e e t S E I n t e r s e c t i o n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t i m p r o v e m e n t s a t t h e in t e r s e c t i o n t o a d d r e s s c a p a c i t y a n d s a f e t y co n c e r n s . 2 7 5 , 0 0 0 75 , 0 0 0 9 7 5 , 0 0 0 1 5 % Ju n - 1 2 Pr e - D e s i g n On l y TB D T r u o n g 17 t h / M S t . S E - re s t r i c t l e f t tu r n m o v e m e n t s f r o m 1 7 t h t o M. ( C o m p l e t e d ) AW S / M S t . S E P r e - De s i g n - de t e r m i n e t h e ul t i m a t e c o n f i g u r a t i o n a n d fo o t p r i n t o f t h e i n t e r s e c t i o n , in c l u d i n g a d d r e s s i n g t h e we s t b o u n d A W S t o no r t h b o u n d M S t . S E t u r n i n g mo v e m e n t , a c c e s s c o n t r o l , an d b i k e a c c o m m o d a t i o n s f o r cr o s s i n g A W S . C o s t s de v e l o p e d f o r O p t i o n 2 . . 25 CP 0 9 0 6 20 0 9 G a t e w a y P r o j e c t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w g a t e w a y s i g n a t Ea s t V a l l e y H i g h w a y a n d L a k e T a p p s P a r k w a y . 3 1 0 0 , 0 0 0 (G e n F u n d ) 10 0 , 0 0 0 1 0 0 , 0 0 0 3 0 % H o l d H o l d L e e Ea s e m e n t a c q u i s i t i o n co m p l e t e d . P r o j e c t o n ho l d . 26 CP 0 6 2 4 We l l 5 U p g r a d e : Th i s p r o j e c t w i l l c o n s t r u c t a n e w w e l l f a c i l i t y in c l u d i n g e m e r g e n c y g e n e r a t o r a n d d i s i n f e c t i o n ca p a b i l i t y . 3 7 5 1 , 9 0 0 75 1 , 9 0 0 7 5 1 , 9 0 0 0 % J a n - 1 3 D e c - 1 3 L e e Co n s u l t a n t s c o p i n g i n pr o c e s s . 27 C5 1 2 A We l l 4 I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t a n e w b u i l d i n g t o h o u s e a s t a n d b y g e n e r a t o r , d i s i n f e c t i o n e q u i p m e n t , a n d re s t r o o m f a c i l i t i e s f o r s t a f f . 3 6 3 0 , 0 0 0 63 0 , 0 0 0 6 3 0 , 0 0 0 0 % D e c - 1 2 J u l - 1 3 D u n s d o n Co n s u l t a n t s c o p i n g i n pr o c e s s . Pa g e 4 o f 7 DI.C Page 66 of 71 D a t e : J u n e 2 7 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 28 C2 2 9 A BN S F / E V H P e d e s t r i a n U n d e r c r o s s i n g : Th i s p r o j e c t w i l l c o n s t r u c t a p e d e s t r i a n un d e r c r o s s i n g o f b o t h E a s t V a l l e y H i g h w a y ( A S t SE ) a n d t h e B N S F r a i l t r a c k s j u s t n o r t h o f t h e Wh i t e R i v e r . 3 3 8 5 , 0 0 0 (S t a t e ) 38 5 , 0 0 0 9 , 0 0 0 , 0 0 0 6 0 % H o l d H o l d D u n s d o n Fi n a l d e s i g n o n h o l d pe n d i n g B N S F i s s u e s . Ad d i t i o n a l f u n d s w i l l b e re q u i r e d t o c o m p l e t e de s i g n , e n v i r o n m e n t a l pe r m i t t i n g , a n d co n s t r u c t i o n . T O T A L 8 , 8 98 , 5 3 2 1 9 , 9 9 1 , 9 2 7 5 , 7 8 5 , 7 0 4 5 , 2 0 2 , 7 5 9 4 0 , 5 2 5 , 2 3 1 8 0 , 4 0 4 , 1 7 2 8 6 , 1 4 3 , 1 2 2 Pa g e 5 o f 7 DI.C Page 67 of 71 Da t e : J u n e 2 7 , 2 0 1 2 To t a l SO S Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 0 3 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s Wi c k s t r o m 20 1 1 P r o g r a m a p p r o v e d b y C o u n c i l Co m m i t t e e . 29 CP 1 1 0 1 20 1 1 L o c a l S t r e e t P a v e m e n t P r e s e r v a t i o n - Ph a s e 1 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s i n a n d a r o u n d t h e C i t y ' s do w n t o w n a r e a . T h i s P h a s e 1 p r o j e c t i n c l u d e s t h e pa t c h i n g a n d o v e r l a y o f c o n c r e t e a n d a s p h a l t st r e e t s . 1, 8 0 0 , 0 0 0 - - - - 1 , 8 0 0 , 0 0 0 1 , 4 9 3 , 3 4 9 1 0 0 % J u n - 1 1 1 0 0 % N o v - 1 1 W i c k s t r o m P r o j e c t C o m p l e t e 30 CP 1 1 2 1 20 1 1 L o c a l S t r e e t P a v e m e n t P r e s e r v a t i o n - Ph a s e 2 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s i n a n d a r o u n d t h e C i t y ' s do w n t o w n a r e a . T h i s P h a s e 2 p r o j e c t i n c l u d e s t h e re c o n s t r u c t i o n o f 6 t h P l N E o f f o f 6 t h S t , 2 n d S t . NE b e t w e e n R S t a n d O S t , H S t S E b e t w e e n 2 n d St . a n d 4 t h S t . , a n d G / 3 r d S t S W b e t w e e n M a i n an d E S t , i n c l u d i n g u t i l i t y i m p r o v e m e n t s w i t h i n th e s e s t r e e t s . 1, 0 2 1 , 0 0 0 3 4 1 , 9 0 0 1 8 0 , 0 0 7 4 2 5 , 4 0 0 - 1 , 9 6 8 , 3 0 7 1 , 5 2 6 , 6 2 1 1 0 0 % D e c - 1 1 9 5 % A u g - 1 2 W i c k s t r o m Pa v i n g w o r k i s c o m p l e t e o n a l l s i t e s , re m a i n i n g w o r k i s n e a r i n g c o m p l e t i o n . 2, 8 2 1 , 0 0 0 3 4 1 , 9 0 0 1 8 0 , 0 0 7 4 2 5 , 4 0 0 - 3 , 7 6 8 , 3 0 7 3 , 0 1 9 , 9 7 0 Wi c k s t r o m 20 1 2 P r o g r a m a p p r o v e d b y C o u n c i l Co m m i t t e e . 31 CP 1 2 0 1 20 1 2 L o c a l S t r e e t P a v e m e n t Re c o n s t r u c t i o n : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s t h r o u g h o u t t h e C i t y in c l u d i n g : J S t S E b e t w e e n 2 n d a n d 4 t h S t . S E 2 2 n d S t . S E b e t w e e n M a n d R S t . S E 2 7 t h / H / 2 8 t h S t . S E E a s t o f F S t . S E Wa t e r a n d s t o r m i m p r o v e m e n t s w i l l a l s o b e co m p l e t e d o n t h e s e s t r e e t s . 1, 6 8 9 , 5 8 0 5 0 0 , 0 0 0 1 1 8 , 5 0 0 2 , 3 0 8 , 0 8 0 1 , 5 6 4 , 7 2 7 1 0 0 % J u n - 1 2 O c t - 1 2 W i c k s t r o m A w a r d i n p r o c e s s . Ot h e r S O S P r o j e c t s : CP 1 2 0 6 , P a v e m e n t P a t c h i n g , C h i p S e a l s , a n d Ov e r l a y s 20 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 Wi c k s t r o m F o r s t a t u s s e e C P 1 2 0 6 1, 8 8 9 , 5 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 5 0 8 , 0 8 0 1 , 7 6 4 , 7 2 7 T O T A L S O S P R O G R A M 2 0 1 1 & 2 0 1 2 4 , 7 1 0 , 5 8 0 8 4 1 , 9 0 0 1 8 0 , 0 0 7 5 4 3 , 9 0 0 - 6 , 2 7 6 , 3 8 7 4 , 7 8 4 , 6 9 7 SO S P R O G R A M S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) 20 1 2 S O S P r o g r a m : T h i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pr e s e r v a t i o n o f l o c a l s t r e e t s t h r o u g h a c o m b i n a t i o n o f c o n t r a c t s . De s i g n C o n s t r u c t i o n 20 1 2 S O S P r o g r a m S u b t o t a l s 20 1 1 S O S P r o g r a m : T h i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pr e s e r v a t i o n o f l o c a l s t r e e t s t h r o u g h a c o m b i n a t i o n o f c o n t r a c t s . 20 1 1 S O S P r o g r a m S u b t o t a l s Pa g e 6 o f 7 DI.C Page 68 of 71 Da t e : Ju n e 2 7 , 2 0 1 2 To t a l To t a l De s i g n Ad v . Co n s t . Fi n i s h St a f f Ac t i o n No . Pr o j . # Lo c a t i o n / D e s c r i p t i o n Bu d g e t Es t i m a t e d C o s t % Da t e % Da t e Ma n a g e r Co m m i t t e e St a t u s A MS 1 1 1 0 Ja c o b s e n T r e e F a r m a n d F i e l d s R e s i d e n t i a l B u i l d i n g s De m o l i t i o n : Th i s p r o j e c t w i l l d e m o l i s h t h e e x i s t i n g b u i l d i n g s l oc a t e d o n t h e Ja c o b s e n T r e e F a r m a n d o n t h e F i e l d s p r o p e r t i e s . 14 2 , 0 0 0 $ 1 2 2 , 0 0 0 $ 1 0 0 % O c t - 1 1 1 0 0 % M a y - 1 2 D u n s d o n M S C F i n a l P a ym e n t i n p r o c e s s . B CP 1 1 1 5 Ci t y H a l l N W P l a z a I m p r o v e m e n t s : Th i s p r o j e c t w i l l r e n o v a t e t h e N W e n t r a n c e t o C i t y Ha l l s i m i l a r t o th e r e c e n t i m p r o v e m e n t s o n t h e s o u t h s i d e o f C i t y H al l . W o r k w i l l in c l u d e n e w p a v e m e n t , u p d a t e d l i g h t i n g , A D A R a m p u p gr a d e s an d n e w C i t y H a l l s i g n a g e . 47 5 , 9 7 7 $ 4 5 8 , 5 7 0 $ 9 9 % T B D T B D C h a m b e r l a i n P C D C Co n s u l t a n t w o r k i s n e a r l y co m p l e t e . P r o j e c t m a y b e p u t o n ho l d p e n d i n g t h e r e s u l t s o f t h e Ic o n i c P a v i l i o n P r o p o s a l s . C CP 1 2 1 0 Au b u r n V a l l e y H u m a n e S o c i e t y S i t e I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e p a r k i n g l o t , a c c e s s , w a t er s e r v i c e a n d se w e r s e r v i c e i m p r o v e m e n t s t o t h e C i t y ' s p r o p e r t y l oc a t e d a t 49 1 0 A S t r e e t S E a s r e q u i r e d f o r t h e t e n a n t a g r e e m e nt w i t h Au b u r n V a l l e y H u m a n e S o c i e t y . 79 , 4 9 0 $ 1 7 9 , 4 9 0 $ 1 0 0 % J u n - 1 2 D e c - 1 2 D u n s d o n M S C Bi d s o l i c i t a t i o n b e g a n 6 / 2 8 a n d bi d s w i l l o p e n 7 / 1 2 . D CP 0 6 1 6 Wa y f i n d i n g - P e d e s t r i a n K i o s k s : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n o f t h e d o w n t o wn P e d e s t r i a n Ki o s k a n d i n s t a l l t h e s e s t r u c t u r e s a t u p t o 9 l o c a t io n s w i t h i n t h e Do w n t o w n a r e a . 10 1 , 0 0 0 $ 1 1 6 , 0 5 0 $ 4 5 % J u l - 1 2 D e c - 1 2 V o n d r a k P C D C Co n s u l t a n t d e s i g n w o r k i s un d e r w a y . E CP 1 0 1 6 Fe n s t e r L e v e e P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s o n t h e F e n s t e r 63 9 , 1 0 0 $ 1, 2 0 0 , 0 0 0 $ 60 % N/ A De c - 1 3 An d e r s e n PC D C W o r k w i l l b e c o m p l e t e d b y K i n g Co u n t y . F u n d i n g i s f r o m 3 G r a n t s an d m a t c h i n g s t o r m f u n d s . A n ad d i t i o n a l $ 3 0 0 K i n f u n d s f o r t h e pr o j e c t h a s b e e n a p p r o v e d b y W I R A 9 i n t h e h i g h p r i o r i t y p r o j e c t im p l e m e n t a t i o n f u n d w h i c h g o e s to t h e F l o o d C o n t r o l D i s t r i c t f o r OT H E R P R O J E C T S - A C T I O N B Y O T H E R C O M M I T T E E S E CP 1 0 1 6 Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s o n t h e F e n s t e r Le v e e a l o n g t h e G r e e n R i v e r . 63 9 , 1 0 0 $ 1, 2 0 0 , 0 0 0 $ 60 % N/ A De c - 1 3 An d e r s e n PC D C to t h e F l o o d C o n t r o l D i s t r i c t f o r ap p r o v a l i n J u n e . P l a n n i n g h a s su b m i t t e d f o r 3 2 7 k i n S R F B fu n d i n g w h i c h w o n ' t b e f i n a i l i z e d un t i l t h i s f a l l . P r e - D e s i g n w o r k i s co m p l e t e . F MS 0 8 0 2 Ai r p o r t R o o f E l a s t o m e r i c C o a t i n g : Th i s p r o j e c t w i l l c o m p l e t e r o o f i m p r o v e m e n t s t o t h e A i r p o r t b u i l d i n g s a s ne e d e d . 20 0 , 0 0 0 $ 2 2 0 , 0 0 0 $ 9 8 % J u l - 1 2 A u g - 1 2 B u r k e M S C Ad v e r t i s e m e n t f o r b i d s a n t i c i p a t e d to b e i s s u e d i n e a r l y J u l y . Co n t r a c t d o c u m e n t s b e i n g co m p l e t e d . Pa g e 7 o f 7 DI.C Page 69 of 71 AGENDA BILL APPROVAL FORM Agenda Subject: Activities Matrix Date: June 27, 2012 Department: Public Works Attachments: Public Works Committee Activities Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: See attached matrix. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:July 2, 2012 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 70 of 71 No . It e m De s c r i p t i o n Co n t a c t Ne x t PW C Re v i e w Da t e Es t . Co m p . Da t e S t a t u s A S t r e e t Li g h t i n g D o w d y J u l ‐12 J u l ‐12 St a f f to pr e s e n t in f o r m a t i o n to th e Co m m i t t e e re g a r d i n g st r e e t li g h t i n g op t i o n s fo r pr o p e r t y ow n e r s & co s t of ad d i n g st r e e t l i g h t s . Da t a in put fr o m PS E is be i n g ev a l u a t e d . B F i e l d Tr i p to Co a l Cr e e k Sp r i n g s D o w d y J u l ‐12 J u l ‐12 A l l o w fo r dr y e r si t e co n d i t i o n s . C Ha r v e y Ro a d Si d e w a l k Re p a i r W i c k s t r o m Pa r t of th e 20 1 2 Si d e w a l k Im p r o v e m e n t Pr o j e c t sc h e d u l e d to be co m ple t e d th i s Su m n e r (se e Ca pit a l Pr o jec t St a t u s Re por t ). D En h a n c i n g Ci t y St r e e t En t r a n c e Co r r i d o r s S e p ‐12 D i s c u s s op t i o n s fo r en h a n c i n g th e Ci t y ma i n en t r a n c e co r r i d o r s Pu b l i c Wo r k s Co m m i t t e e ‐ Ac t i v i t i e s Tr a c k i n g Ma t r i x Up d a t e d : 6/ 2 7 / 2 0 1 2 8: 3 6 AM DI.D Page 71 of 71