HomeMy WebLinkAbout07-30-2012 COW
Committee of the Whole
July 30, 2012 - 5:00 PM
Council Chambers
AGENDA
I. CALL TO ORDER
II. DISCUSSION ITEMS
A. Association of Washington Cities Presentations (15 Minutes)
Presented by Councilmembers Holman, Osborne and Wales
B. Partially Self-Funded Healthcare (20 Minutes)*
Presented by Director Heineman
C. Return to Work Opportunities (20 Minutes)*
Presented by Director Heineman
D. Civic Organization Dues (20 Minutes)*
Presented by Deputy Mayor Backus
E. Agenda Topic Deadlines for Committee Meetings (10 Minutes)
Presented by Deputy Mayor Backus
F. Frequency of Committee of the Whole Meetings (10 Minutes)
Presented by Mayor Lewis
G. Youth City Council Status Update (10 Minutes)
Presented by Director Faber
H. Mary Olsen Farm and White River Valley Museum Update (10 Minutes)
Presented by Director Faber
III. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 26
AGENDA BILL APPROVAL FORM
Agenda Subject:
Partially Self-Funded Healthcare (20 Minutes)
Date:
July 24, 2012
Department:
Administration
Attachments:
PowerPoint
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 30, 2012 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 2 of 26
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DI.B Page 10 of 26
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DI.B Page 11 of 26
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DI.B Page 12 of 26
1st
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DI.B Page 13 of 26
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DI.B Page 14 of 26
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DI.B Page 15 of 26
AGENDA BILL APPROVAL FORM
Agenda Subject:
Return to Work Opportunities (20 Minutes)
Date:
July 24, 2012
Department:
Administration
Attachments:
PowerPoint
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 30, 2012 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 16 of 26
Workers’
Compensation Stay
at Work
Reimbursements
Department of Labor & Industries
Return to Work Opportunities
DI.C Page 17 of 26
Workers’ Compensation
Provides medical aid and time loss benefits for
on-the-job injuries
Time off work increases an employer’s workers’
compensation insurance rate
Earlier an employee returns to productive work
the faster an employee recovers
2011 State legislature passed the “Stay at Work
Program”
DI.C Page 18 of 26
Stay at Work Program
Reimburses an employer 50% of an employee’s “light-
duty” or “transitional work” wages
–Up to 66 days or $10,000 per claim
Reimburses for some expenses
–Training fees up to $1,000 (tuition, books or supplies)
–Tools up to $2,500 (special wrench or keyboard trey)
–Clothing up to $400 (steel toe boots)
Note: Can’t be a cost we would normally incur when hiring
workers to do the same job.
DI.C Page 19 of 26
Eligibility Qualifications
Employer on record for the injured
Develop a light duty or transitional work plan
Obtain Dr.’s approval for the light duty job
Up to date on L&I premiums
DI.C Page 20 of 26
City’s Process
Admin Policy & Procedure 200-72 Light Duty
–HR will work with the injured employee, supervisor, and
physician at identifying productive light duty work within the
injured employee’s restrictions
–Coordinate with the Finance Dept regarding paperwork
necessary for the reimbursement process
Copies of time cards
Remittance of payments
DI.C Page 21 of 26
AGENDA BILL APPROVAL FORM
Agenda Subject:
Civic Organization Dues (20 Minutes)
Date:
July 24, 2012
Department:
Administration
Attachments:
Civic Organization Dues
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 30, 2012 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 22 of 26
Cit Th Cit t th t
Question Posed to Surrounding Jurisdictions:
Does your jurisdiction pay for Councilmember to attend various civic group
meetings that are not directly part of their job requirements as councilmembers,
such as dues, lunches and fees?
Jurisdiction:Response:
City of Orting Normally we do not. There may occasionally be something
special though.
City of Gig Harbor We don’t pay for dues or any other costs associated with
non-city business. There is no policy in place to that effect,
it’s just “always the way it’s been done.” No one has asked
to my knowledge.
City of Bonney Lake We’ve paid for 1 membership for the Mayor to join a service
club (Young the Rotary, Johnson the Kiwanis). However, that
does not extend to Councilmembers. If a councilmember were
appointed to represent the Council at a service club luncheon
or dinner, their meal would be reimbursable by the City.
However, the councilmember would need to be
sent/designated by the Council to represent them, they could
not simply go on their own initiative and expect to be
reimbursed
City of DuPonty of DuPont The City of DuPont does not pay for expenses that are note y of DuPont does no pay for expenses at are no
related to City Business. It is addressed briefly in our
purchasing policies.
City of Steilacoom No policy on this but:
1. If it is part of or can be linked to official duties, then yes.
(AWC, PCRC, training, etc.)
2. If it is simply because they want to attend a civic meeting,
not generally. (Kiwanis, Rotary, etc.) (As a specific example,
for Kiwanis, the Town pays for my membership along with
other staff but does not pay for the Mayor and Councilmembers
who are also members. None of us put in for reimbursement
for meals, etc).
If requested, we would also use a facts and circumstances type
test to determine if we would reimburse for any meeting, etc.
Our council is paid on a per month amount regardless of the
number of meetings they attend, including civic meetings, so
that portion of the question is mute.
DI.D Page 23 of 26
councilmember does self. We not have
City of Tacoma It depends on what it is, but we typically will pay for the
“event/lunch” with the City Council member’s City credit card
and get a receipt.
City of Federal Way We do not pay for any of it.
City of Puyallup Chamber of Commerce luncheons and the like, yes, the city
pays for those. In the past we did pay duessuch as
Women in Municipal Government memberships. If a
councilmember wanted to attend a seminar that costs $$, the
city has generally looked at that as an expense related to
their duties as elected officials, and paid for those.
Town of Carbonado Everything is approved by council on an individual basis.
City of Fircrest We really have not had any requests for reimbursements. Also,
it is not mentioned in their Council Rules. It would seem if it
is not related to their job requirements as a Councilmember,
we would have trouble justifying payment for it.
City of Sumner I believe the Mayor and some staff attend the Rotary
luncheons each week but they must pay themselves as I have
never been asked to process reimbursements for those.
City of Mercer Island We pay for chamber lunches and Suburban Cities Association
dinners, usually because the bill the City directly when a
councilmember does not pay for them self. We do not have a not pay for them do a
specific policy for Councilmembers, they just follow the City policy
City of Algona Yes we do, if they are representing the City of Algona. If they go for
themselves, we don’t.
City of Des Moines If dues, lunches or fees do not pertain to their jobs as councilmembers,
we do not pay for them. I do not believe that any of them attend the
Rotary Club meetings and that is about the only civic group meeting
in Des Moines. Even if those things DO pertain to the
councilmember’s activity, they seldom get reimbursed, by choice.
Town of Yarrow Point No. We do not have a budget set up to cover Councilmember's various
hobbies outside of their direct job requirement.
City of Snoqualmie We do not
City of Yakima The City pays/reimburses for lunches/dinners when they are invited
or attend as a Council Member for civic functions other than fundraisers.
City of Seatac No formal written policy, but practice has been for the City to only pay
for lunches and dues for organizations related to official city business
DI.D Page 24 of 26
City of Samamish We do pay for lunches when our councilmembers attend civic group
meetings, however, we have no written policy authorizing this
City of Renton Does not pay for any type of Service Clubs.
DI.D Page 25 of 26
Question Possed:
Does your city pay for dues or lunches for staff to attend various civic group meetings
such as Rotary Club or Lions Club.
City Response
Federal Way
We {City of Federal Way} do not have a policy preventing reimbursement,
however staff, excluding Councilmembers, have not ever submitted a
reimbursement request for dues or lunches associated with civil groups”
Fife We have no policy to cover it - While we don’t have a set policy, we have paid for
dues and lunches for a staff person to be a member of Rotary and Kiwanis…I think
Lions Club in the past as well
Kent The City of Kent does pay the cost for certain staff to attend local civic club
meetings (cost can include dues and meals). Our Police Assistant Chiefs and
Police Commanders have his benefit specified in their labor contract. No other
employees have this benefit.
Puyallup
If it is City Related they will pay for staffs lunch ‐ they will also pay dues upon approval.
Renton Renton Does not pay for any type of service clubs.
Sumner We do not
Tukwila In the past, we have paid for Rotary, but it wasn’t without debate. Currently, no
Councilmembers are involved in Rotary or Lion’s (at least that the City is paying
for). I do know some staff members are though, and I believe the City is paying for
them. Specifically the concern with Rotary is that it is quite expensive when
compared to other organizations.
DI.D Page 26 of 26