HomeMy WebLinkAbout07-09-2012 "` Municipai Services Committee
cm oF _=�"� •
July 9, 2012 - 3:30 PM
City Hall Conference Room 3
1NASHINGTON MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City
Hall, 25 W. Main Street, Aubum, WA.
A. Roll Call
Members present: Chair Peloza, Vice Chair Osbome, Member Wales.
Staff present: Mayor Pete Lewis, Councilmember John Partridge,
Councilmember John Holman, Chief of Police Bob Lee, Assistant Chief of Police
Bill Pierson, Commander Dave Coiglazier, Officer James Hopper, City Attomey
Dan Heid, Public Works Director Dennis Dowdy, Planning and Development
Director Kevin Snyder, Finance Director 8helley Coleman, Human Resources/Risk
Management Oirector Brenda Heineman, Aubum Municipal Court Administrator
Gail Cannon, Aubum Municipal Court and Probation Services Manager Greg
Bockh, Project/Construction Manager Steve Burke, Project Engineer Leah
Dunsdon, Senior Planner Hillary Taylor, and Police Secretary/Scribe Terry
Mendoza. Others present: King County District Court Presiding Judge Corinna
Ham, King County District Court Interim Chief Administrative Officer Jill Dorsey,
King County District Court Probation Director Judy Garcia, Nofflce's Towing
General Manager Shannon Tate, and citizen Scot Pondelick.
B. Announcements
C Agenda Modifications
II. CONSENT AGENDA
A. June 25, 2012 Minutes
Member Wales moved to accept the Minutes as presented. Vice Chair Osbome
seconded the motion. Chair Peloza concurred.
MOTION PASSED: 3-0
B. Public Works Project No. MS1110 (Dunsdon)
Approve Final Pay Estimate No. 4 to Small Works Contract No. 11-21 in the
Amount of$0 and Accept Final Construction of Project No. MS1110, Jacobsen
Tree Farm and Fields Residential Buildings Demolition Project. Committee
discussion followed.
Page 1 of 4
Vice Chair Osbome moved to forward to full Council for consideration. Member
Wales seconded. Chair Peloza concurred.
MOTION PASSED� 3-0
C Public Works Project No. CP1210 (Dowdy/Dunsdon)
Approve Award of Small Wocks Contract No. 12-11, to the Lowest Responsible
Bidder for Project No. CP1210, Autium Valley Humane Society Site Work
Improvements Project. Committee discussion followed.
Vice Chair Osborne moved to forward to full Council for consideration. Member
Wales seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III ACTION
A. Ordinance No. 6417 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, repealing
Chapter 2.14 of the Aubum City Code relating to Municipal Court System.
Committee discussion followed.
Vice Chair Osborne moved to forward to full Council for consideration. Member
Wales seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
B. Resolution No. 4833 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to exeoute an Interlocal Agreement between the City of
Aubum and King County for District Court services. Committee discussion
foilowed.
Vice Chair Osborne moved to forward to full Council for consideration. Member
Wales seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
C Resolution No. 4834 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute a Lease Agreement between the City of Aubum
and King County for District Court services in Auburn's court facilities. Committee
discussion followed.
Vice Chair Osborne moved to forward to full Council for consideration. Member
Page 2 of 4
Wales seconded. Chair Peloza concurred.
MOTION PASSED� 3-0
IV DISCUSSION ITEMS
A. Ordinance No. 6416 -Amendment to ACC Section 1 04.060 and
Section 18.02.020 Related to Collective Gardens. (Taylor)
Senior Planner Hillary Taylor presented information on Ordinance No. 6416 and
the Planning Commission's recommendation on proposed zoning code
amendments. This is an Ordinance of the City Council of the City of Aubum,.
Washington, creating a Section 1.04.060 of the Aubum City Code and amending
Section 18.02.020 of the Auburn City Code, relating to conflicts with State or
Federal Law and engrossed second substitute Senate Bill 5073 regarding medical
Cannabis collective gardens and medical Cannibis dispensaries. Committee
discussion followed.
Vice Chair moved to forward to fuil Council for consideration. Member Wales
seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
B. Auburn Valley Humane Society - Schedule Update (Burke)
Project/Constnaction Manager Steve Burke provided a Gant Chart spreadsheet
schedule update on the Aubum Valley Humane Society project. The site
development portion of the work is currenUy in the bidding phase and bids are due
July 12, 2012. Work is schedulecJ to be complete before November 30, 2012.
Interior construction is currently approximately 65% complete with final completion
set for August 13, 2012. The purchase of the Animal Control Officer's vehicle and
equipment is finalized -ahead of schedule and within budget. The recruitment
phase for the hiring of an Animal Control Officer has begun and an employment
offer is anticipated before October 1, 2012. All project tasks are on schedule.
Committee discussion followed.
C Towing (Lee)
Assistant Chief of Police Pierson provided information related to towing services
for the Auburn Police Department. The current system of rotating between five
different towing companies is working. After a recent audit of the last six months
tow companies are averaging 30-40 impounds each per month. The audit also
included reviewing towing invoices based on complaints of over billing. Two of the
companies were found to be overcharging on police impounds. As a result of this
finding the two companies were sent certified letters stating they immediately
conform to the Washington State Patrol rates or they will be removed from the tow
rotation list. A review will be done in September to determine compliance and an
update provided to the committee at that Ume. Committee discussion followed.
D Patrol Operations (Colglazier)
Page 3 of 4
Commander Colglazier and Officer Hopper provided information related to Patrol
Operations at the Auburn Police Department. Assigned to this division are 2
Commanders, 7 Sergeants, 58 patrol officers and 2 K-9's (one K-9 on duty at this
time, APD in process of obtaining a second K-9). There are 4 shifts and 6 patrol
districts. Some af the shifts overlap so as to provide maximum coverage during
peak hours. Aubum PD provides several specialty assignments for patrol officers
to include K-9, Field Training Officer(FTO), Bicycle, Mall Officer, and School
Resource Officer Committee discussion followed.
E. Matrix
The following changes were made to the matrix:
Item 20P• Review date changed to 8/13/12.
Item 24P� Review date changed to 8/13/12.
Item 28P� Review date changed to 11/13l12.
I em 32P� This item is added to the matrix. The Project Description is Towing with
the lead being Chief of Police Bob Lee. The review date is set for 9/10/12. The
status reflects a follow-up report from the 7/9/12 meeting.
V ADJOURNMENT
The meeting was adjoumed at 5:12 p.m. The next meeting of the Municipal Services
Committee is Monday, July 23, 2012 at 3:30 p.m. in Conference Room 3, City Hall, 25
W Main Street, Aubum, WA.
Signed this 23 '� day of July, 2012.
. �J ��,{
Bill Peloza, Chai Terry Mend a, Police 9ecretary/Scribe
Page 4 of 4