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Home My WebLink About07-02-2012 (2) * Finance Commlttee . rnvoF •`. � - . - July 2, 2012 - 5:30 PAA � - Annex Conference Room 1 _ Vip1SHINGTON' MINUTES I. CALL TO ORDER Chair John Partridge called the meeting to order at 5:30 p.m. in Conference Room 1 located on,tFfe second floor of the City Hall Annex located at One East Main Street in Aubum. A. Roll Call Chair Partridge, Vice Chair John Holman, and Member Largo Wales were presenf. City officials and staif inembers present included: Mayor'Peter B. Lewis, City.Attomey Daniel B. Heid, Human Resources and Risk Management Director Brenda Heineman, Finance Director Shelley Coleman, Economic Development Manager poug Lein, Public Works Director Dennis Dowdy, and City Clerk Danielle Daskam. Also present was Scot Pondelick. B. Announcements There was no announcemerrt. C. Agenda Modifications A four year comparison of Aubum Municipal Court costs was distributed for discussion. II. CONSENT AGENDA A. Minutes of the June 18, 2012 regular meeting Vice Chair Holman moved and Member Wales seconded to approve the June 18, 2012 minutes. MOTION CARRIED UNANIMOUSLY 3-0 B. Claims Vouchers (Coleman) Claims chedc numbers 414555 through 415141 in the amount of $1,506,474.58 and dated July 2, 2012. Committee members reviewed the daims and payroll vouchers and briefly discussed claims vouchers 414683, 414688, 414873, 414874, 414907; 414986, and 415136. Member Wales moved and Vice Chair Holman seconded to approve claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY 3-0 C. Payroll Vouchers (Coleman) Page 1 of 4 Payroll check numbers 533008 through 533052 in the amount of.$273,877.81 and eiectronic deposit transmissions in the amount of$1,232,123.98 for a grand total of$1,056.001 79 for the period covering June 14, 2012 to June 27, 2012. See claims vouchers above for approval of payroll vouchers. III. RESOLUTIONS A. Resolution No. 4829 (Heid) A Resolution of the City Council of the City of Aubum, Washington, expressing its support for voter approval of Uie Valley Regional Fire Autfiority proposition to continue a voter-authorized benefit cha.rge each year for an additional six (6) years City Attomey Heid explained that the law allows the City Council to take collective action in support of or opposing ballot measures. The issue appears on the City Council agenda this evening where parties will be given the opportunity to express opposing views. Mayor Lewis advised that a representative of the Valley Regional Fire Authority (VRFA)will be at the City Council meeting this evening to make a presentation on the VRFA ballot measure. Mayor Lewis explained that with the formation of the VRFA, two furiding mechanisms were approved—the use of the fire benefit charge and property tax of$1.00 per$1,000 of assesseii valuation. The fire benefit charge is calculated based on occupani,y type and square footage of the stnicture. State law limits the amount of revenue derived from the fire benefd charge to not more than sixty perce�t of•the VRFA's operating expenses. The ballot issue renews the existing fire benefit charge for an additional six years. �ce Chair Holman inquired regarding the ramifications should the ballot issue fail. Finance Director Coleman advised that the fire benefit charge is assessed in lieu of an additional $0.50 per$1,OOO.assessed valuation property tax. If the benefit charge ballot measure fails, additional property tax levy up to the$0.50 per$1,000 assessed valuation would be available. �ce Chair Holman moved and Member Wales seconded to approve and forvvard Resolution No. 4829 to the full Council. MOTION CARRIED UNANIMOUSLY 3-0 IV DISCUSSION ITEMS A. Resotution No. 4830 (Dowdy) A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement with King County for the compleGon of the Erriergericy Flood Protection Measures Project Public Works Director powdy presented Resolution No. 4830 which authorizes an interlocal agreement with King County for the completion of the Emergenoy Page 2 of 4 Flood Protection Project and covers the removal of five miles worth of existing flood prevention barriers installed by the Ciiy on the Green River levees. The King County Flood Control Zone District identified up to $2,140,694 to be used for removal of the barriers on the Green River levees and repairing the levees. Approximately $1.6 million (75°k) of the project will be funded by King County funds and at Public Works Committee the remaining $535,174 (25%) will be funded by a one percent loan from the DistricYs Opportunity Fund. The projeat will be advertised this week. B. Public Works Banner Pole Repair Project (Dowdy) Permission to initiate the Banner Pole Repair Project located at East Main Streefand B Street NE Public Works Director powdy reported that staff detected settlement impacting the light pole foundation at the northwest comer of East Main Street and B Street NE. The pole serves as one anchor of the Main Street overhead banner The settlemenf is being caused by infiltration of groundwater The Public Works Committee, earlier today, recommended minimizing the amount of money and only address the public safety issue of securing the banner pole foundation. C. Foreclosure of Local Improvement District Assessments (Ruth) Finance Director Coleman reported that four properly owners have not made any payments on their assessments for Local Improvement District(LID) No. 350. LID No. 350 was formed in 2007 to improve sidewalks, curbs, gutters, driveways, wheelchair ramps and landscape strips on M Street SE and in the vicinity of Gildo Rey Elementary School. Assistant City Attomey Ruth distributed a map of the LID area and properties. Assistant City Attomey Ruth advised that the law provides that when a property owner has not paid two installments, the City can foreclose on the lien. The four property owners have received a billing notice, a waming notice, and a notice of intent to foreclose. Last week, the City filed a King County Superior Court case against the four individuals_to foreclose their property The secured interest.parties have also been notified. The property owners , have twenty days to respond. If there is no response, the Court will issue a judgment for the amount of their debt and order their property sold. However, if the value of the.property is less than $125,000, the City may hot be allowed to foreclose the person's property For those properties the court approves foreclosure, the City will arrange for the sate of the property at auction. D. Senior Utility Discount and Rebate (Coleman) Finarice Director Coleman p�esented information on the senior utility discount and rebate programs. Residents re-apply annually during the month of May to receive either the discount or rebate. Page 3 of 4 The City of Aubum offers reduced utility rates to seniors and permanently disabled residents who meet certain income limits. Eligible residents receive a 50 percent discount on their City util'dyr bill. The Ciiy also offers a rebate to residents who meet the discount qualifications but don't pay the City iiirectly for their utilities. Eligible residents receive a rebate check for the utilities that were paid for through their apartment complex or mobile home park. In 2012, 227 residents qualified for the discount program and 223 residents qual�ed for the rebate program. The maximum rebate chedc was $570.28. E. Aubum Municipal Court Finance Director Coleman presented a spreadsheet of a four year comparison of the Aubum Muniapal CourE, Probation, Community Service and King County District Court. Director Coleman advised that the revised spreadsheet was requested at the last Municipal Services Committee and includes the 201$ _ comparison estimates. Upon further discussion, Director Heineman stated that the City does not have the ability or resources to provide the services in the way that King County can. She encouraged the Committee members to deade the amount of General Fund monies to allocate to court and'probation services. Vice CFiair Holman estimated at least$1 million a year in savings by moving to King County for court senrices. vce Chair Holman urged the Committee members and Council to act as §oon as possible on whether to contract for court services from �ng County V ADJOURNMENT There being no further business to come before the Committee, the meeting adjoumed at 6:45 p.m. APPROVED the 16th da of July 2012. �� - �GA2t.?b+.�N�JSd�� J n Partridge, Chair �Banielle Daskam, City Clerk Page 4 of 4