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Home My WebLink About07-23-2012 � Planning and Community AcrrvoF_ =..�"��4 Development � � July 23, 2012 - 5:00 PM wtisHiNCTON Annex Conference Room 2 �MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, One East Main Street, Aubum, Washington. A. Roll Call Chair Nancy Backus and Member John Holman were present. Vice-Chair Partridge was excused. Also present were Mayor Pete Lewis; Planning and Development Director Kevin Snyder; Planning Manager Elizabeth Chamberlain; Public Works Director Dennis Dowdy; Economic Development Manager poug Lein; Parks, Arts and Recreation Director Daryl Faber; Traffic Engineer Pablo Para; Chair Judy Roland of the Planning Commission; Commissioner Peace; Commissioner Copple; Commissioner Mason; Commissioner Trout; Commissioner Ramey; Commissioner Baggett; and Planning Secretary Tina Kriss. Vice-Chair Chapman of the Planning Commission was excused. Members of the public were. Scot Pondelick B Announcements There were no announcements. C Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Minutes - July 9, 2012 (Snyder) Member Holman moved and Chair Backus seconded to approve the July 9, 2012 minutes as written. Motion Carried Unanimously 2-0 III. ACTION A. Resolution No. 4831 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Setting a Hearing Date in Relation to Amending the 2012-2017 Transportation Improvement Program of the City of Auburn Pursuant Page 1 of 5 to R.0 W Chapter 35 77 Staff reviewed the amendments for Resolution No. 4831 for the purpose of setting the public hearing. Member Holman moved and Chair Backus seconded to move Resoiution No. 4831 to full City Council to set a time and date for a public hearing to amend the 2012-2017 Transportation Improvement Program. Motion Carried Unanimously 2-0 B. Resolution No. 4832 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Amending the 2012-2017 Six-Year Transportation Improvement Program of the City of Auburn Pursuant to R.C.W Chapter 35.77 Member Holman moved and Chair Backus seconded to move Resolution No. 4832 to City Council for approval. Motion Carried Unanimously 2-0 IV DISCUSSION ITEMS A. Resolution No. 4844 (Faber) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an agreement with the lowest responsible bidder for Public Works Contract No. CP12-13 regarding the Lea Hill Park Improvement Project, No. CP1003 Parks, Arts and Recreation Director Daryl Faber was present for the staff report. The City Council has approved a project to make improvements to the Lea Hill Park, Project No. CP1003. The City advertised for bids for Project No. CP1003 and all bids were received in a timely manner on July 18, 2012. In the interest of full disctosure and transparency Member Holman explained that prior to being a City of Auburn Councilmember he was serving, and is presently serving on the Green River Community College Foundation B.oard. As part of the foundation Member Holman lobbied on behalf of Green River Community College as an advocate for the Lea Hill land swap, it was not a paid position. Chair Backus stated City Attomey Heid has previously provided the opinion that if there is no "personal gain" there would not be an issue and Member Holman has not been compensated for the position. After discussing the matter with City Attomey Heid Member Holman believes there is no conflict of interest but wanted to provide the information. The Committee is supportive of Resolution No. 4844 and has determined they will take action. Member Holman moved and Chair Backus seconded to move Resolution No. 4844 to full City Council. Motion Carried Unanimously 2-0. Page 2 of 5 B. Resolution No. 4845 — Property Abatement Action for 2121 Pike Street NE (Snyder) Planning and Development Director Snyder spoke about the vegetation and structurai condition of the property and the City stafPs efforts to remedy the public health, safety and welfare issues of the property to residence of the surrounding properdes and the community's quality of life. Staff requests the Committee approve Resolution No. 4845 allowing staff to•work with the City Attomey's Office to obtain warrant authority from King County Superior Court to access the interior of any structures on the subject property to coriduot needed clean up and removal in order to reduce potential threats to the public health, safety and welfare. Upon receipt of the warrant, the City will direct a contractor to conduct necessary cleanup and removal actions with costs associated to the work being applied as a lien against the property to be paid prior to any potential sale. Director Snyder requested, if Resolution No. 4845 is acceptable, in an effort to facilitate timely abatement action staff would ask the Committee to move Resolution No. 4845 as an action motion recommending approval to full City Council. Committee is supportive of Resolution No. 4845 and will take action at this time. Member Holman moved and Chair Backus seconded recommending approval of Resolution No. 4845 to full City Council. Motion Carried Unanimously 2-0. C Resolution No. 4846 — Property Abatement Action for 3102 O Street SE (Snyder) Planning and Development Director Snyder stated Resolution No. 4846 is also a request for abatement action on the property located at 3102 O Street SE, Aubum, Washington. Committee and staff reviewed the condition of the property via the photos provided. Corrimittee determined they are supportive of Resolution No. 4846 and will take action. Member Holman moved and Chair Backus to move Resolution No. 4846 to full City Council for approval. Motion Carried Unanimously 2-0. D Joint Session with the Planning Commission (Snyder) Chair Backus thanked the Commission for attending and expressed the desire for a dialogue to enable a better understanding for the priorities of both the Planning and Community Development Committee (PCDC) and the Planning Commission in order to create a work plan based on the direction, goals and objectives of each group. Page 3 of 5 Planning Director Snyder reviewed the key retreat outcomes from City Council's May, 2012 retreat The top 5 key citywide business sectors for the future business recruitment and retention, community marketing and policy develapment and implementation are: 1 Healthcare Research (provision and preverrtion) 2. Ecosystems Management (green engineering) 3. Education 4. Bio-Research Facilities 5. Aerospace Commission, staff and the Committee then reviewed the strategy areas and priority uses of each of the areas. As density increases it will be beneficial to expand and create business development nodes and activities within these strategy areas to meet the service needs of these areas in addition to downtown. As part of the Council vision it is recognized that multiple growth center development will accommodate Citywide growth and provide areas for healthcare research, green engineering, education, entertainment and other strategy areas. As these areas are identified additibnal policies, programs, and iricentives will need to be defined. The Planning Commission will be part of that planning along with other advisory boards. Staff, PCDC, and Planning Comrriission members then discu"ssed developing a 2013-2014 work plan for the Planning Commission that is linked to the Council's vision. The Committee and Planning Commission, along with staff, identified the following needs, priorities and key issue areas to be part of the 2013-2014 work plan: A. Comprehensive Plan AmendmenUCapital Facilities Plan B. Building Code Updates C. Education Emphasis D. Entertainment Areas (purveyors) E. Agritourism F Business IncubatorsMrtual Mobile Incubators G. Food Truck and Food Carts Ordinance I. Aerospace Boeing Feeders J. Airport Feeders K. Altemate Building Heigh�s (growing up v growing out) L. �sioning Workshop with the Planning Commission and with the Public M. Health Planning N. Arts/Cultural District O. Mixed Use Development in all Zones P Branding the Development Strategy Areas Q. Community Gardens R. Parks Master Plan S. More joint meetings with the Planning Commission and PCDC Page 4 of 5 Chair Backus stated to build partnerships with the various advisory committees/bodies it would be benefiaal to set up S.M.A.R.T goals (specific, measurable, attainable, realistic, and timely) with opportunities to review the goals periodically to make adjustments or changes. Commission and PCDC determined they will have a joint session every six months; alternating Monday and Tuesday evenings. Members of the Planning Commission would like to discuss, in addition to their monthly meeting, scheduling meetings with the public invited to focus on a key topic or have a guest speaker to talk about the specific topic. Commission members asked if staff could provide updates on recommendations or action taken on items that have moved through Planning Commission and on to other Committees or Council. PCDC, staff and Planning Commission members concurred; the open dialogue at this session provided a synergy to create an exciting partnership beneficial in estabiishing goals and objectives for a work plan. Director Snyder stated staff will develap a draft work plan and present it to PCDC and Planning Commission for review and commerrt, collect the feedback, and then finalize the 2013-2014 work plan. Chair Backus suggested she and Chair Roland meet to share ideas between the joint sessions. E. Director's Report (Snyder) This item was not discussed, staff will provide a report at the next meeting. F PCDC Matrix (Snyder) The matrix was not reviewed at this meeting, it will be reviewed at the next meeting. V ADJOURNMENT There being no Turther business to come before the Planning and Community Development Committee, the meeting was adjoumed at 7:30 p.m. Approved this 13th day of August, 2012. _i�YiBd�]id ` . �fancy Bac s - hair Tina Kriss - P anning Secretary Page 5 of 5