HomeMy WebLinkAbout06-18-2012 cmroF_ ��� • Public Works Committee
June 78, 2072 - 3:30 PM
Annex Room 2
WASHINGTON MINUTES
I. CALL TO ORDER
Chairman Rich Wagner cailed the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were. Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engiheer
Dan Repp, Engineering Aide Amber Mund, Traffic Engineer'Pablo
Para, Construction Manager Larry Dalil, Principal Planner Jeff Dixon,
citizen Scot Pondelick, and Public Works Secretary Jennifer Rigsby
B. Announcements
There were no announcements.
C Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the June 4, 2012 Public
Works Committee Meeting.
Motion Carried Unanimously 3-0.
B. Right-of-Way Use Permit No. 12-15 (Mund)
The Committee decided to table the motion to approve the
amendment to Right-of Way Use Permit No. 12-15 for the Parks and
Recreation Department ArtRageous, postponing it temporarily un4il the
next Public Works Committee meeting, July 2, 2012.
Engineering Aide Mund explained that the Parks, Arts and Recreation
Department has requested an amendment to their previously
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approved permit. The amendment includes the closure of E Main
Street between Auburn Avenue and Aubum Way
The Committee discussed children participating in the event having to
cross Auburn Avenue to reach activities on E Main Street. Engineering
Aide Mund stated that the Parks, Arts, and Recreation Department will
have staff members at the intersection to ensure participants are
obeying the cross walk signs.
Chairman Wagner asked to temporarily postpone action on the item
and asked that Parks, Art, and Recreation Department staff attend the
next Public Works Committee Meeting to discuss the event activities,
following a question asked by Member Osborne. The Committee
concurred.
III. RESOLUTIONS
A. Resolution No. 4797 (Mund)
A Resolution of the City Council of the City of Aubum, Washington,
Authorizing the Mayor and City Clerk to Execute an Amendment to the
Public Way Agreement No. 08-03 Between the City of Auburn and
MCI Communications Services, Inc.
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4797
Engineering Aide Mund stated that MCI has an agreement for facilities
in the Union Pacific Railroad right-of-way, which crosses the City's
right-of=way, and it is expiring. The amendment is to manage all of the
facilities under the existing current agreement with the City
The Committee and Engineering Aide Mund reviewed the vicinity
map.
Engineering Aide Mund responded to a .question asked by Vice-Chair
Peloza regarding the installation of the fiber and the conduit.
Motion Carried Unanimously 3-0
B. Resolution No. 4794 (Para)
A Resolution of the City Council_of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Int_erlocal
Agreement with King County for the Purpose of Providing Road
Services
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4794
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Traffic Engineer Para explained that, at the request of the Committee
to increase the budget for striping and pavement marking, staff plans
to increase the funding available to have Peirce County complete the
pavement striping and King County, under this agreement, will focus
solely on thermo-plastic pavement markings.
Chairman Wagner suggested that the timing of the work be clarified in
the agreement. Traffic Engineer Para stated that the county has their
work schedules and crews to perform work in King County as well as
several other jurisdictions, which makes prescribing deadlines or
timelines difficult in an interagency agreement.
Traftic Engineer Para explained that in the previous year, the
agreement with King County was in place early and the City had more
flexibility in scheduling the work, in response to a question asked by
Mayor Lewis.
Assistant Director/City Engineer Selle stated that the agreement is
between two government agencies and the City has not had problems
with King County's work in the past. Selle stated that if the County is
not responsive to completing the City's work, then the City will no
longer retain them to complete the work. Assistant Director/City
Engineer Selle reiterated that there has been no problem with
scheduling or prioritizing the City's work in the past. Mayor Lewis
spoke about how the weather is a determining factor in scheduling
work. Traffic Engineer Para stated that he has had no challenges with
scheduling with the County in the past.
Traffic Engineer Para stated that the lengthiest part of the process is
the approval of the agreement.
Vice-Chair Peloza suggested including the deadline of September 1,
2012 under the duration of the contract. Mayor Lewis advised against
including the date of September 1, 2012, due to unknown factors such
as changes in the weather Assistant Director/City Engineer Selle
pointed out that any changes made would need to be reviewed by
King County and approved by their Council, prolonging the agreement
approval process.
Traffic Engineer Para explained that the King County agreement also
includes bridge inspections.
Chairman Wagner discussed timing issues that are relating to striping
and pavement marking that should be included in the next agreement
with the Counry
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Mayor Lewis suggested adding that a_goal of completing work on
routes that affect school busses should be completed, "prior to the
beginning of the school year in the Auburn School DistricY' in next
year's agreement. Otherwise leave.the agreement open to complete
non-critical routes as weather permits.
Traffic Engineer Para answered questions asked by Member Osborne
regarding the process of getting the agreement reviewed by the
County and the City and through the County Council.
Chairman Wagner asked how many streets are striped twice. Traffic
Engineer Para answered that it is the main arterials that are striped
iwice. Traffic Engineer Para pointed out that because of the quality of
work done by Pierce County, the arterials may not need to be striped
twice, and there may not be enough time to do so this year
regardless.
Traffic Engineer Para responded to questions asked by Chairman
Wagner regarding the budget for bridge maintenance and emergency
call-outs.
Vice-Chair Peloza mentioned some overspray on the striping on
Auburn Way S. Traffic Engineer Para stated that staff has not had an
issue with overspray with the Counties, but the striping may have been
done by another entity
Motion Carried Unanimously 3-0.
C. Resolution No. 4827 (Para)
A Resolution of the City Council of the City of Aubum, Washington,
Authorizing the Mayor and City Clerk to Amend the Memorandum of
Agreement with P'ierce County for the Purpose of Providing Road
Services
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4827
Traffic Engineer Para explained that this is an amendment increasing
the budget authorization for the existing contract with Pierce County
Chairman Wagner asked about the contracYs scope of work. Traffic
Engineer Para answered that the scope of work has not changed and
was included with the original agreement and not the amendment, but
he will provide the Committee and Council with copies of that original
scope.
Motion Carried Unanimously 3-0.
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IV DISCUSSION ITEMS
A. Ordinance No. 6408 (Dixon)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Sections 18.31.200 of the Auburn City Code Relating to
Administration of Architectural and Site Design Review Standards
Principal Planner Dixon explained that the amendments to the zoning
code will provide a consistent code process for the administration of
the Downtown Urban Center Design Standards, Auburn Junction
Design Standards, Multi-Family and Mixed-Use Development Design
Standards, and the Northeast Auburn Special Planning Area
Architectural and Site Design Standards.
Principal Planner Dixon distributed copies of the ordinance with strike-
through and underlined changes.
Dixon stated that Ordinance No. 6408 was discussed at the Planning
and Community Development Committee meeting and at the meefing
of the Planning Commission. The Planning Commission held a Public
Hearing on June.5, 2012 and the Planning Commission recommended
approval without any changes beyond the stafPs
recommendations. The Planning and Community Development
Committee also recommended no changes.
The Committee and Principal Planner Dixon discussed the differences
in the use of the word "standards" versus "guidelines." Dixon explained
the documents are entitled "standards" but there the approach with
those design guidelines documents is to provide flexibility Many of the
standards contain a range of options that can be implemented.
Chairman Wagner spoke about the development of design standards
for the Auburn Environmental Park District.
Principal Planner Dixon provided the Committee with a brief summary
of the existing separate administra4ive processes for the design
standards, in response to a question asked by Vice-Chair Peloza.
B. Resolution No. 4825 (Bailey)
A Resolution of the City Council of the City of Auburn, Washington,
Declaring Certain Items of Property as Surplus and Authorizing their
Disposal
Director powdy stated that the vactor is beyond its useful life and it will
be best to try to salvage the unit rather than selling it to another
jurisdiction, in response to a questiori asked by Chairman
Wagner The unit is not in good enough condition to be useful.
C. Citizen Requested Street Lights (Dowdy)
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Chairman Wagner asked abo.ut cost of installation of the lighting
options. Assistant Director/City Engineer Selle answered that the cost
of installation for all five options can vary greatly Selle explained that
in some cases the City may need to have power brought into some
neighborhoods or may need to 4ear up sidewalk or the street 'in order
to install street lights.
Mayor Lewis asked for some basic costs, for example, if there is
already a PSE pole with power available at the location, what would
the cost be to add a light? Assistant DirectodCity Engineer Selle
answered that every circumstance is different but in most of the
locations the power is already at the adequate level and the lights can
be installed at no cost. Mayor Lewis verified that if a pole was in place
and there is adequate power, a light can be installed on the pole at no
cost other than the monthly power fee, with staff Director powdy
stated that is correct and the cost for power is approximately $140.00
per light/per year Director powdy reiterated that this would be in the
simplest, or easiest, scenario.
Assistant DirectodCity Engineer Selle stated that in the case where
there is not adequate power, staff would ask PSE to provide a cost
estimate for getting the correct power to the pole. Chairman Wagner
requested a more detailed matrix showing more detailed cost
estimates for all the lighting options.
Mayor Lewis explained that the Public Works Department has been
working with the Mayor's Office, going to Neighborhood Meetings, and
addressing street lighting issues where it has been determined by
Public Works and the Police Department that a light is needed. Mayor
Lewis suggested determining how many of the locations have power
poles where lights can be installed at no cost for installation.
Mayor Lewis spoke in support of continuing to install lights where there
will be no additional cost other than the monthly power fees and wait
until policy is developed to install lighting in locations where there will
be additional costs. The Committee concurred.
Assistant Director/City Engineer Selle stated that when citizens
request street lighting, and there is no cost for installation, generally
staff moves forward with the practice of, for example, lighting a block
with one light at each intersection and one light midblock.
Vice-Chair Peloza asked about lighting needs on 102nd
Avenue. Assistant DirectodCity Engineer Selle stated that if the City
had a street improvement project or just wanted to fund installation of
lights into an area that would be an available option, in response to a
question asked by Vice-Chair Peloza regarding option number 2 on
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the handout, City Funded Public Improvements. Assistant Director/City
Engineer Selle said that grant funding is not usually available for those
rypes of residential improvements.
Chairman Wagner explained that there is currently no street lighting
policy and that is what the Committee is currently working towarcl
developing.
Chairman Wagner asked staff to estimate how many blocks are in the
City that need street lighting.
Mayor Lewis suggested that the policy include increasing lighting
coverage using existing PSE wooden poles first while noting the areas
to be next. Mayor Lewis also asked that considerations of lighting
LID's be included in the policy
The Committee and staff discussed how to proceed with the
development of the lighting policy
Assistant DirectoNCity Engineer Selle discussed the options available
for neighborhoods for insfalling lighting where there are no exisfing
power poles.
Assistant DirectoNCity Engineer Selle stated that staff will bring back.a
map and additional cost and option information for continued
Committee discussion at the second meeting in July
D. Capital Project Status Report (Gaub)
Item 8 — C207A —A Street NW Conidor Phase I: Assistant City
Engineer Gaub explained that A Street NW will connect into 14th and
B Streets NW and drivers can reach 15th Street NW using either 14th
Street to A Street NE or using 16th Street to A Street NE, in �esponse
to a question asked by Chairman Wagner
Chairman Wagner asked if there will be good signage instructing
drivers how to reach 15th Street NW from the new corridor Assistant
City Engineer Gaub stated that staff will review the signage.
Chairman Wagner spoke about the inadequacy of the signage on the
Booth Bridge and spoke about the imporfance of drivers to easily
access business areas in the City
Item 2 — CP1005 — S Division Street Prbmenade Project: Vice-Chair
Peloza asked if there were any large punchlist items that still needed
to be attended to. Assistant Ciry Engineer Gaub answered that there
are none.
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Item 7 — CP0909 — Lakeland Hills Booster Pump Station. Member
Osborne asked if installing the SCADA system is the only item left to
complete on the project. Assistant City Engineer Gaub said the
SCADA system needs to be complete so the station can be hooked up
and the existing pump station will then need to be demolished.
Item 11 C524A — SCADA System Improvements: Assistant City
Engineer Gaub stated staff is in the process of determining the best
timing for completing the conversions of the three test sites, in
response to a question asked by Chairman Wagner
Item 12 C201A — M Street SE Ulnderpass. Member Osborne asked
about the reasoning behind the stop signs at 4th and M Street
SE. Assistant City engineer Gaub explained that as construction
continues, there will be cbnstruction access from the south leg of the
intersections and that staff felt it was better to have traffic used to
stopping at the intersection for safety reasons.
Item 28 — CP1024 —AWS and M Street SE Intersection
Improvements. Chairman Wagner asked if the pre-design work is
equal to 15% completion of the project. Assistant City Engineer Gaub
stated that is correct. Chairman Wagner asked for a Committee review
of the project.
Item 32 — C229A — BNSF/EVH Pedestrian Undercrossina: Chairman
Wagner stated that he is still working on the WSU student project on
the undercrossing.
Vice-Chair Peloza spoke about the test road in Enumclaw made of
recycled shingles and stated that he spoke to the director of King
County Solid Waste about the possibility of having test areas in
Auburn.
E. Activities Matrix (Dowdy)
Item B — Field Trip to Coal Creek Springs: Director powdy said the
staff is trying to coordinate the field trip for the last week of
July Director powdy said that it should be dry enough to walk the site,
in response to a question asked by Chairman Wagner Utilities
Engineer Repp stated that staff is trying to schedule flow testing for the
same time as the field trip.
Chairman Wagner asked for a map to be available during the
trip. Chairman Wagner stated that Environmental Protection Manager
Chris Andersen should probably be invited on the trip as well.
F Additional Discussion
Vice-Chair Peloza informed staff about a complaint regarding left tum
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movements on northbound C Street SW/NW turning onto W Main
Street. Vce-Chair Peloza stated that the duration of the green�light
may not be long enough and it may need to be extended. Assistant
Director/City Engineer Selle stated staff will investigate the signal
timing.
Mayor Lewis spoke briefly about the need to have the Public WorKs
Commiftee work with the Planning and Community Development
Committee on the topic of enhancing our Gateway corridors entering
the City as a followup from Counc'il Retreat. The Committee agreed to
discuss this more further at a future mee#ing and asked staff to place it
on the Matrix as a topic.
V ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:03 p.m.
Approved this 2nd day of July, 2012.
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Rich Wagner, Chairman Jennife Rigsby, e a ment Secretary
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