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HomeMy WebLinkAbout06-18-2012 cmroF_ ��� • Public Works Committee June 78, 2072 - 3:30 PM Annex Room 2 WASHINGTON MINUTES I. CALL TO ORDER Chairman Rich Wagner cailed the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were. Mayor Pete Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engiheer Dan Repp, Engineering Aide Amber Mund, Traffic Engineer'Pablo Para, Construction Manager Larry Dalil, Principal Planner Jeff Dixon, citizen Scot Pondelick, and Public Works Secretary Jennifer Rigsby B. Announcements There were no announcements. C Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the minutes of the June 4, 2012 Public Works Committee Meeting. Motion Carried Unanimously 3-0. B. Right-of-Way Use Permit No. 12-15 (Mund) The Committee decided to table the motion to approve the amendment to Right-of Way Use Permit No. 12-15 for the Parks and Recreation Department ArtRageous, postponing it temporarily un4il the next Public Works Committee meeting, July 2, 2012. Engineering Aide Mund explained that the Parks, Arts and Recreation Department has requested an amendment to their previously Page 1 of 9 approved permit. The amendment includes the closure of E Main Street between Auburn Avenue and Aubum Way The Committee discussed children participating in the event having to cross Auburn Avenue to reach activities on E Main Street. Engineering Aide Mund stated that the Parks, Arts, and Recreation Department will have staff members at the intersection to ensure participants are obeying the cross walk signs. Chairman Wagner asked to temporarily postpone action on the item and asked that Parks, Art, and Recreation Department staff attend the next Public Works Committee Meeting to discuss the event activities, following a question asked by Member Osborne. The Committee concurred. III. RESOLUTIONS A. Resolution No. 4797 (Mund) A Resolution of the City Council of the City of Aubum, Washington, Authorizing the Mayor and City Clerk to Execute an Amendment to the Public Way Agreement No. 08-03 Between the City of Auburn and MCI Communications Services, Inc. Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council adopt Resolution No. 4797 Engineering Aide Mund stated that MCI has an agreement for facilities in the Union Pacific Railroad right-of-way, which crosses the City's right-of=way, and it is expiring. The amendment is to manage all of the facilities under the existing current agreement with the City The Committee and Engineering Aide Mund reviewed the vicinity map. Engineering Aide Mund responded to a .question asked by Vice-Chair Peloza regarding the installation of the fiber and the conduit. Motion Carried Unanimously 3-0 B. Resolution No. 4794 (Para) A Resolution of the City Council_of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Int_erlocal Agreement with King County for the Purpose of Providing Road Services Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council adopt Resolution No. 4794 Page 2 of 9 Traffic Engineer Para explained that, at the request of the Committee to increase the budget for striping and pavement marking, staff plans to increase the funding available to have Peirce County complete the pavement striping and King County, under this agreement, will focus solely on thermo-plastic pavement markings. Chairman Wagner suggested that the timing of the work be clarified in the agreement. Traffic Engineer Para stated that the county has their work schedules and crews to perform work in King County as well as several other jurisdictions, which makes prescribing deadlines or timelines difficult in an interagency agreement. Traftic Engineer Para explained that in the previous year, the agreement with King County was in place early and the City had more flexibility in scheduling the work, in response to a question asked by Mayor Lewis. Assistant Director/City Engineer Selle stated that the agreement is between two government agencies and the City has not had problems with King County's work in the past. Selle stated that if the County is not responsive to completing the City's work, then the City will no longer retain them to complete the work. Assistant Director/City Engineer Selle reiterated that there has been no problem with scheduling or prioritizing the City's work in the past. Mayor Lewis spoke about how the weather is a determining factor in scheduling work. Traffic Engineer Para stated that he has had no challenges with scheduling with the County in the past. Traffic Engineer Para stated that the lengthiest part of the process is the approval of the agreement. Vice-Chair Peloza suggested including the deadline of September 1, 2012 under the duration of the contract. Mayor Lewis advised against including the date of September 1, 2012, due to unknown factors such as changes in the weather Assistant Director/City Engineer Selle pointed out that any changes made would need to be reviewed by King County and approved by their Council, prolonging the agreement approval process. Traffic Engineer Para explained that the King County agreement also includes bridge inspections. Chairman Wagner discussed timing issues that are relating to striping and pavement marking that should be included in the next agreement with the Counry Page 3 of 9 Mayor Lewis suggested adding that a_goal of completing work on routes that affect school busses should be completed, "prior to the beginning of the school year in the Auburn School DistricY' in next year's agreement. Otherwise leave.the agreement open to complete non-critical routes as weather permits. Traffic Engineer Para answered questions asked by Member Osborne regarding the process of getting the agreement reviewed by the County and the City and through the County Council. Chairman Wagner asked how many streets are striped twice. Traffic Engineer Para answered that it is the main arterials that are striped iwice. Traffic Engineer Para pointed out that because of the quality of work done by Pierce County, the arterials may not need to be striped twice, and there may not be enough time to do so this year regardless. Traffic Engineer Para responded to questions asked by Chairman Wagner regarding the budget for bridge maintenance and emergency call-outs. Vice-Chair Peloza mentioned some overspray on the striping on Auburn Way S. Traffic Engineer Para stated that staff has not had an issue with overspray with the Counties, but the striping may have been done by another entity Motion Carried Unanimously 3-0. C. Resolution No. 4827 (Para) A Resolution of the City Council of the City of Aubum, Washington, Authorizing the Mayor and City Clerk to Amend the Memorandum of Agreement with P'ierce County for the Purpose of Providing Road Services Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council adopt Resolution No. 4827 Traffic Engineer Para explained that this is an amendment increasing the budget authorization for the existing contract with Pierce County Chairman Wagner asked about the contracYs scope of work. Traffic Engineer Para answered that the scope of work has not changed and was included with the original agreement and not the amendment, but he will provide the Committee and Council with copies of that original scope. Motion Carried Unanimously 3-0. Page 4 of 9 IV DISCUSSION ITEMS A. Ordinance No. 6408 (Dixon) An Ordinance of the City Council of the City of Auburn, Washington, Amending Sections 18.31.200 of the Auburn City Code Relating to Administration of Architectural and Site Design Review Standards Principal Planner Dixon explained that the amendments to the zoning code will provide a consistent code process for the administration of the Downtown Urban Center Design Standards, Auburn Junction Design Standards, Multi-Family and Mixed-Use Development Design Standards, and the Northeast Auburn Special Planning Area Architectural and Site Design Standards. Principal Planner Dixon distributed copies of the ordinance with strike- through and underlined changes. Dixon stated that Ordinance No. 6408 was discussed at the Planning and Community Development Committee meeting and at the meefing of the Planning Commission. The Planning Commission held a Public Hearing on June.5, 2012 and the Planning Commission recommended approval without any changes beyond the stafPs recommendations. The Planning and Community Development Committee also recommended no changes. The Committee and Principal Planner Dixon discussed the differences in the use of the word "standards" versus "guidelines." Dixon explained the documents are entitled "standards" but there the approach with those design guidelines documents is to provide flexibility Many of the standards contain a range of options that can be implemented. Chairman Wagner spoke about the development of design standards for the Auburn Environmental Park District. Principal Planner Dixon provided the Committee with a brief summary of the existing separate administra4ive processes for the design standards, in response to a question asked by Vice-Chair Peloza. B. Resolution No. 4825 (Bailey) A Resolution of the City Council of the City of Auburn, Washington, Declaring Certain Items of Property as Surplus and Authorizing their Disposal Director powdy stated that the vactor is beyond its useful life and it will be best to try to salvage the unit rather than selling it to another jurisdiction, in response to a questiori asked by Chairman Wagner The unit is not in good enough condition to be useful. C. Citizen Requested Street Lights (Dowdy) Page 5 of 9 Chairman Wagner asked abo.ut cost of installation of the lighting options. Assistant Director/City Engineer Selle answered that the cost of installation for all five options can vary greatly Selle explained that in some cases the City may need to have power brought into some neighborhoods or may need to 4ear up sidewalk or the street 'in order to install street lights. Mayor Lewis asked for some basic costs, for example, if there is already a PSE pole with power available at the location, what would the cost be to add a light? Assistant DirectodCity Engineer Selle answered that every circumstance is different but in most of the locations the power is already at the adequate level and the lights can be installed at no cost. Mayor Lewis verified that if a pole was in place and there is adequate power, a light can be installed on the pole at no cost other than the monthly power fee, with staff Director powdy stated that is correct and the cost for power is approximately $140.00 per light/per year Director powdy reiterated that this would be in the simplest, or easiest, scenario. Assistant DirectodCity Engineer Selle stated that in the case where there is not adequate power, staff would ask PSE to provide a cost estimate for getting the correct power to the pole. Chairman Wagner requested a more detailed matrix showing more detailed cost estimates for all the lighting options. Mayor Lewis explained that the Public Works Department has been working with the Mayor's Office, going to Neighborhood Meetings, and addressing street lighting issues where it has been determined by Public Works and the Police Department that a light is needed. Mayor Lewis suggested determining how many of the locations have power poles where lights can be installed at no cost for installation. Mayor Lewis spoke in support of continuing to install lights where there will be no additional cost other than the monthly power fees and wait until policy is developed to install lighting in locations where there will be additional costs. The Committee concurred. Assistant Director/City Engineer Selle stated that when citizens request street lighting, and there is no cost for installation, generally staff moves forward with the practice of, for example, lighting a block with one light at each intersection and one light midblock. Vice-Chair Peloza asked about lighting needs on 102nd Avenue. Assistant DirectodCity Engineer Selle stated that if the City had a street improvement project or just wanted to fund installation of lights into an area that would be an available option, in response to a question asked by Vice-Chair Peloza regarding option number 2 on Page 6 of 9 the handout, City Funded Public Improvements. Assistant Director/City Engineer Selle said that grant funding is not usually available for those rypes of residential improvements. Chairman Wagner explained that there is currently no street lighting policy and that is what the Committee is currently working towarcl developing. Chairman Wagner asked staff to estimate how many blocks are in the City that need street lighting. Mayor Lewis suggested that the policy include increasing lighting coverage using existing PSE wooden poles first while noting the areas to be next. Mayor Lewis also asked that considerations of lighting LID's be included in the policy The Committee and staff discussed how to proceed with the development of the lighting policy Assistant DirectoNCity Engineer Selle discussed the options available for neighborhoods for insfalling lighting where there are no exisfing power poles. Assistant DirectoNCity Engineer Selle stated that staff will bring back.a map and additional cost and option information for continued Committee discussion at the second meeting in July D. Capital Project Status Report (Gaub) Item 8 — C207A —A Street NW Conidor Phase I: Assistant City Engineer Gaub explained that A Street NW will connect into 14th and B Streets NW and drivers can reach 15th Street NW using either 14th Street to A Street NE or using 16th Street to A Street NE, in �esponse to a question asked by Chairman Wagner Chairman Wagner asked if there will be good signage instructing drivers how to reach 15th Street NW from the new corridor Assistant City Engineer Gaub stated that staff will review the signage. Chairman Wagner spoke about the inadequacy of the signage on the Booth Bridge and spoke about the imporfance of drivers to easily access business areas in the City Item 2 — CP1005 — S Division Street Prbmenade Project: Vice-Chair Peloza asked if there were any large punchlist items that still needed to be attended to. Assistant Ciry Engineer Gaub answered that there are none. Page 7 of 9 I Item 7 — CP0909 — Lakeland Hills Booster Pump Station. Member Osborne asked if installing the SCADA system is the only item left to complete on the project. Assistant City Engineer Gaub said the SCADA system needs to be complete so the station can be hooked up and the existing pump station will then need to be demolished. Item 11 C524A — SCADA System Improvements: Assistant City Engineer Gaub stated staff is in the process of determining the best timing for completing the conversions of the three test sites, in response to a question asked by Chairman Wagner Item 12 C201A — M Street SE Ulnderpass. Member Osborne asked about the reasoning behind the stop signs at 4th and M Street SE. Assistant City engineer Gaub explained that as construction continues, there will be cbnstruction access from the south leg of the intersections and that staff felt it was better to have traffic used to stopping at the intersection for safety reasons. Item 28 — CP1024 —AWS and M Street SE Intersection Improvements. Chairman Wagner asked if the pre-design work is equal to 15% completion of the project. Assistant City Engineer Gaub stated that is correct. Chairman Wagner asked for a Committee review of the project. Item 32 — C229A — BNSF/EVH Pedestrian Undercrossina: Chairman Wagner stated that he is still working on the WSU student project on the undercrossing. Vice-Chair Peloza spoke about the test road in Enumclaw made of recycled shingles and stated that he spoke to the director of King County Solid Waste about the possibility of having test areas in Auburn. E. Activities Matrix (Dowdy) Item B — Field Trip to Coal Creek Springs: Director powdy said the staff is trying to coordinate the field trip for the last week of July Director powdy said that it should be dry enough to walk the site, in response to a question asked by Chairman Wagner Utilities Engineer Repp stated that staff is trying to schedule flow testing for the same time as the field trip. Chairman Wagner asked for a map to be available during the trip. Chairman Wagner stated that Environmental Protection Manager Chris Andersen should probably be invited on the trip as well. F Additional Discussion Vice-Chair Peloza informed staff about a complaint regarding left tum Page 8 of 9 movements on northbound C Street SW/NW turning onto W Main Street. Vce-Chair Peloza stated that the duration of the green�light may not be long enough and it may need to be extended. Assistant Director/City Engineer Selle stated staff will investigate the signal timing. Mayor Lewis spoke briefly about the need to have the Public WorKs Commiftee work with the Planning and Community Development Committee on the topic of enhancing our Gateway corridors entering the City as a followup from Counc'il Retreat. The Committee agreed to discuss this more further at a future mee#ing and asked staff to place it on the Matrix as a topic. V ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:03 p.m. Approved this 2nd day of July, 2012. ��'�� � �'�''^y�,.��., '�^-�, � Rich Wagner, Chairman Jennife Rigsby, e a ment Secretary Page 9 of 9