Loading...
HomeMy WebLinkAbout06-04-2012 cmroF_ -'_`-/`��* • Public Works Committee June 4, 2012 - 3:30 PM Annex Room 2 WASH I NGTON MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer.ingrid Gaub, Utilities Engineer Dan Repp, Finance Director Sfielley Coleman, Assistant City Attorney Steven Gross, Traffic Engineer Pablo Para, Transportation Planner/Grants Manager Chris Hankins, Water Utility Engineer Cynthia Lamothe, Project Engineer Seth Wickstrom, Project Engineer Robert Lee, citizen Scot Pondelick, and Public Works Secretary Jennifer Rigsby B. Announcements There were no announcements. C Agenda Modifications There were two agenda modifications, Resolution Item B, Resolution No. 4826 and Discussion Item F, Ordinance No. 6410. Director powdy asked that Discussion Item F be discussed by the Committee prior to Discussion Item A. II. CONSENT AGENDA A. Approvat of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the minutes of the May 21, 2012 Public Works Committee Meeting, as amended. Vice-Chair Peloza asked that the Announcements section of the minutes be amended to include the statement, "Vice-Chair Peloza stated that the S. Division Promenade Project would be a pertect Page 1 of 9 N.L.0 'show case' project for the Congress of Cities, being held in Boston at the end of November " Motion Carried Unanimously 0-0. B. Public Works Project No. CP1201 (Wickstrom) Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council grant permission to advertise for bids for Project No. CP1201 2012 Local Street Pavement Reconstruction Project. Street Systems Engineer Wickstrom was present. There were no questions from the Committee. Motion Carried Unanimously 3-0. C Public Works Project No. CP1206 �ckstrom) Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council grant permission to advertise for bids for Project No. CP1206 2012 Pavement Patching, Chipseal and Overlay Project. Chairman Wagner asked that the streets on the vicinity map be made more visible and asked Street Systems Engineer Wickstrom to distribute the new maps to the Committee members. There were no questions from the Committee. Motion Carried Unanimously 3-0. D Public Works Project No. CP0921 (Lee) Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council award Contract No. 10-02 to Rodarte Construction Inc., on their low bid of $495,967.00 plus Washington State sales tax of$47,116.87, for a total contract price of$543,083.87 for P�oject No. CP0921, Bi-Annual Sanitary Sewer Repair and Replacement. Project Engineer Lee was present. There were no questions from the Committee. Motion Carried Unanimously 3-0. III. RESOLUTIONS A. Resolution No. 4822 (Dowdy) A Resolution of the City Council of the City of Aubum, Washington, Page 2 of 9 Authorizing the Mayor or Designee to Execute a Wholesale Water Agreement Between the City of Auburn and the City of Tacoma Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council adopt Resolution No. 4822, as amended. Vice-Chair Peloza suggested that the Committee review Resolution No. 4822 page by page. Chairman Wagner agreed. Director powdy answered questions asked by Chairman Wagner regarding the interest rate for the System Development Charge, referencing item 4 on page 3 of 9 of Exhibit A. Mayor Lewis and Director powdy answered questions asked by Vice- Chair Peloza regarding the wording of item 3, page 3 of 9 of Exhibit A. Chairman Wagner asked if the contract is take or pay " Director powdy stated that the agreement is nof"take or pay " Finance Director Coleman stated that City of Tacoma code does not allow "take of pay" water purchases. Chairman Wagner asked that language be added to clar'rfy that the City of Auburn will take as much of the 1,000,000 gallons per day as needed, referencing item 6 on page 3 of 9 of Exhibit A. Assistant City Attorney Gross noted item 2 on page 2 of 9 of Exhibit A states, "Invoices will include monthly ready to serve charge based on meter sized and consumption charges based on water used." The Committee and staff discussed the wording of items 2 and 6. Assistant Director/City Engineer Selle suggested item 6 be amended to read, "Tacoma will supply wholesale water service to Auburn af Auburn's option. " Assistant City Attorney Gross was tasked with making the noted amendment. Mayor Lewis stated that the City of Auburn is receiving wholesale water from Tacoma Water, in response a question asked by Vice- Chair Peloza, referencing item 9 in page 4 of 9 of Exhibit A. Item 13, page 5 of 9 of Exhibit A, Chairman Wagner asked for clarification of the conservation require.ments. Director powdy stated the Tacoma Water Conservation Manager has reviewed the City of Auburn's conversation program and it was determined the conservation programs for both utilities were substantially equivalent. Utilities Engineer Repp not_ed that the clause is included to make sure both Tacoma and Auburn are compliant with the Page 3 of 9 Department of Health requirements. Utilities Engineer Repp responded to questions asked by Chairman Wagner regarding tFie wording in item 13, " .shall abide by Tacoma's Water Shortage Response Plan " Copies of the Tacoma Municipal Code 12.10 150 — Interruption of Service were provided by Vice-Chair Peloza. Water Utility Engineer Lamothe responded to a question asked by Chairman Wagner regarding the amount of staff time it will take to develop and maintain the operating protocols as stated in item 22, page 6 of 8 of Exhibit A. Water Utility Engineer Lamothe verified that the B Street Intertie will be used initially, as the 132nd Street Intertie will not be completed until December 2012, in response to a question asked by Member Osbome. Motion Carried Unanimously 3-0. B. Resolution No. 4826 (Dowdy) A Resolution of the City Council of the City of Aubum, Washington, Providing for the Reduction of Speed Limits on Arterial Street Routes within the City Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council adopt Resolution No. 4826. Director powdy explained that staff has worked on posting new load limit signs and has reduced the speed limits in locations where there are failing pavement sections for safety purposes. Director powdy explained that staff believes that from a corridor perspective, it would be more logical to reduce the spe_ed limits through the corridors of West Valley Highway, A Street SE/East Valley Highway and Lake Tapps Parkway, making the speed limits consistent through the City limits. Director powdy also noted that Police indicated that enforcement of the speed limit would be easier and be more sensible for drivers if the speed limits were consistent through the corridors. Director powdy reiterated that staff is recommending the speed limit reductions and down grading of the corridors to Council. The Committee and staff reviewed the Proposed Speed Limit map. The Committee and staff discussed lowering the speed limit of Lake Tapps Parkway from 35 mph to 30 mph. Page 4 of 9 The Committee and staff discussed lowering the speed limit on East Valley Highway from 40 mph to 35 mph. The Committee and staff discussed lowering the speed limit of a portion West Valley Highway from 40 mph to 30 mph. Chairman Wagner questioned whether or not the pavement on Lake Tapps Parkway was in such a poor condition that it warcants a reduction in the speed limit. Mayor Lewis explained that Lake Tapps Parkway is used as a connector road from the area outside the City to the Valley via Lakeland Hills Way and reducing the speed on Lake Tapps Parkways to 30 mph would make it consistent with the speed limit on Lakeland Hills Way, which is part of the corridor being used. Director powdy stated that the reduction of the speed limit will help to discourage "pass-thru" traffic on City streets that have poor pavement conditions within the corridor being used. Mayor Lewis stated that part of the problem trying to be addressed is the North Lake Tapps Parkway being left incomplete by Pierce County, and Lake Tapps residents having to travel on Lakeland Hills Way The Committee and Mayor Lewis discussed the amount of traffc coming down Lake Tapps Parkway to Lakeland Hills Way and the affect it will have on the pavement condition. Director powdy spoke about the cost of winter maintenance on Sumner Tapps Highway and the burden on the City trying to keep the corridor open in winter conditions w'ith no assistance from Pierce County Chairman Wagner questioned the change in policy concerning Lake Tapps Parkway speed reduction, pointing out that the other corridors staff is recommending for speed reduction are freight routes and the Lake Tapps Parkway corr'idor 'is not a freight route. Mayor Lewis spoke about Pierce County not completing the Lake Tapps corridor, which was built to go from Lake Tapps to SR167 Because the corridor was not finished more trafflc is using Lakeland Hills Way, causing the road bed to deteriorate. Chairman Wagner stated that he was uncomfortable using the attempt to save the City's arterial streets from wear and tear to influence commuter traffic. Mayor Lewis pointed out that a reduction in commuter tra�c will help preserve the pavement on Lakeland Hills Way that is being used by the majority of traffic on Lake Tapps Parkway Page 5 of 9 The Committee, Director powdy, and Mayor Lewis discussed the difference between the two objectives of reducing speed for safety and pavement,preservation reasons and reducing speed to discourage commuter traffic. Director powdy spoke about meetings with Pierce County and the County's reluctance to assist the City with improvements and maintenance of the Lake Tapps Parkway corridor Chairman Wagner and Mayor Lewis discussed the probability of forming a Transportation Benefit District. Mayor Lewis pointed out that City staff is recommending the adoption of Resolution No. 4826. Member Osborne spoke against reducing the speed limit on the Lake Tapps Parkway Mayor Lewis and Director powdy spoke in support of adoption of Resolution No. 4826. Chairman Wagner stated that he will support the resolution based on the impact to the pavement on Lakeland Hills Way from traffic using Lakeland Hills Way to connect to the Valley from Lake Tapps Parkway The Committee and staff discussed if reduction of speed on Lake Tapps Parkway will help to preserve the pavement on Lakeland Hills Way on to A Street. Mayor Lewis stated that it is important for the City to do what it can to discourage commuters from using Lakeland Hills Way to pass through Auburn. Vice-Chair Peloza stated that he is supporting staff recommendations. Chairman Wagner stated that he is now convinced that there is a pavement preservation issue on the Lake Tapps Parkway/Lakeland Hills Way corridor Member Osborne stated that he would support the adoption of the resolution for preservation issues, but still had concerns about using it to put pressure on people to use alternate routes. Motion Carried Unanimously 3-0. IV DISCUSSION ITEMS A. Resolution No. 4818 (Hankins) A Resolution of the City Council of the City of Aubum, Washington, Setting a Hearing Date in Relation to Amending the 2012-2017 Transportation Improvement Program of the City of Auburn Pursuanf to R.0 W Chapter 35.77 Page 6 of 9 Transportation Planner/Grants Manager Hankins was present. There were no questions from the Committee. B. Resolution No. 4819 (Hankins) A Resolution of the Ciry Council of the City of Auburn, Washington, Amending the 2012-2017 Six-Year Transportaiton Improvement Program of the City of Auburn Pursuant to R.0 W Chapter 35.77 The Committee and staff discussed the effectiveness of the flashing yellow arrows. Traffic Engineer Para reported that there is safety data and studies that show accidenfs are reduced when using flashing yellow arrows versus the protected/permissive left tum style. C. Resolution No. 4820 (Bailey) A Resolution of the City Council of the City of Aubum, Washington, Declaring Certain Items of Property as Surplus and Authorizing their Disposal There were no questions from the Committee. D Capital Project Status Report (Gaub) Item 9 — CP1116 — Downtown Pedestrian Lighting Replacement: Chairman Wagne� commented on the brightness of the LED lights when looking directly at them. Director powdy stated that there have been no complaints about.the lights. Mayor Lewis said that the feedback from downtown businesses has been positive. Chairman Wagner suggested staff research the pros and cons of using LED street lights prior to replacing street lights citywide with LEDs. Item 12 — C201A — M Street Underpass: Chairman Wagner asked when 4th and 6th Streets SE will be open. Assistant City Engineer Gaub answered that the streets are currently open in a temporary configuration until M Street is lowered and at that time they will both be closed again for a short period of time. Item 34 — CP1121 — 2011 Local Street Pavement Preservation Phase 2: Vice-Chair Peloza commented positively on the progress of the work on H Street SE. E. Activities Matrix (Dowdy) Item C — Field Trip to Coal Creek Springs: The Committee decided to postpone the trip until July, when the weather may be better Item A — Street Lighting; Director powdy stated that the discussion regarding street lighting will probably be on the next Public Works Committee Meeting Agenda. Page 7 of 9 Mayor Lewis spoke about supplying information regarding lighting to neighborhoods that have been requesting street lighting to be installed. Item D — Harvey Road Sidewalk Repair: Vice-Chair Peloza asked if the sidewalk along the 1100 block of Harvey Road could be made a priority for repair Director powdy stated once the contract has gone out, that area will be a priority for the contractor F Ordinance No. 6410 (Coleman) An Ordinance of the City Council of the City of Aubum, Washington, Amending Ordinance No. 6339 the 2011-2012 Biennial Budget Ordinance as Amended by Ordinance IVo. 6351, Ordinance No. 6352, Ordinance No. 6362, Ordinance No. 6370, Ordinance No. 6378, Ordinance No. 6379 and Ordinance No. 6400, Authorizing Amendment to the City of Auburn 2011-2012 Budget as Set Forth in Schedule "A" and Schedule "B" Chairman Wagner asked for clarification regarding "committed debt payments." Finance Director Coleman explained that the committed debt payments include the Golf Course and Cemetery funds. Finance Director Coleman stated that the Cumulative Reserve Fund can be used for revenue stabilization funding or construction projects, in response to questions asked by Chairman Wagner Chairman Wagner pointed out that the Cumulative Reserve Fund can be used for a number of things and not just committed debt payment as stated in the Finance Department Memo, in response to a question asked by �ce- Chair Peloza. Mayor Lewis stated that there is no expectation on the City's part that the Ciry will see increase profits to make up for the temporary suspension of the liquor excise tax or the ofFset any other losses, in response to a question asked by Vice-Chair Peloza. The Committee and stafF discussed if the privatization of liquor sales will benefd the City Mayor Lewis stated that net, the City will receive less than if had been in the past. Chairman Wagner commented on the increase in funding for improving striping/marking. Mayor Lewis stated that the Legal Department is working on recovering funds for damage done to a signal by a driver, in response to a question asked by Vice-Chair Peloza. vice-Chair Peloza asked how much of the $100,000.00 General Fund monies are for the replacement of stolen copper wire. Directbr powdy answered the majority of it. The Committee and staff discussed the Page 8 of 9 new law requiring the registration of all copper wire recycling. Finance Director Coleman answered questions asked by Chairman Wagner regarding the Local Rev'italization Fund. Chairman Wagner asked what the target ending fund balance is for the Equiprtient Rental Fund. Finance Director Coleman stated that the goal is to have enough money in the fund to cover the cost of replacements every year and the City will be replacing a number of large sewer vactors in the near future, which are very expensive. V ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:56 p.m. Approved this 18th day of June, 2012. i��� � '� Rich Wagner, Chairman Jennif Rigsby, ment Secretary Page 9 of 9 �