HomeMy WebLinkAbout06-04-2012 cmroF_ -'_`-/`��* • Public Works Committee
June 4, 2012 - 3:30 PM
Annex Room 2
WASH I NGTON MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer.ingrid Gaub, Utilities Engineer
Dan Repp, Finance Director Sfielley Coleman, Assistant City Attorney
Steven Gross, Traffic Engineer Pablo Para, Transportation
Planner/Grants Manager Chris Hankins, Water Utility Engineer
Cynthia Lamothe, Project Engineer Seth Wickstrom, Project Engineer
Robert Lee, citizen Scot Pondelick, and Public Works Secretary
Jennifer Rigsby
B. Announcements
There were no announcements.
C Agenda Modifications
There were two agenda modifications, Resolution Item B, Resolution
No. 4826 and Discussion Item F, Ordinance No. 6410.
Director powdy asked that Discussion Item F be discussed by the
Committee prior to Discussion Item A.
II. CONSENT AGENDA
A. Approvat of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the May 21, 2012 Public
Works Committee Meeting, as amended.
Vice-Chair Peloza asked that the Announcements section of the
minutes be amended to include the statement, "Vice-Chair Peloza
stated that the S. Division Promenade Project would be a pertect
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N.L.0 'show case' project for the Congress of Cities, being held in
Boston at the end of November "
Motion Carried Unanimously 0-0.
B. Public Works Project No. CP1201 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council grant
permission to advertise for bids for Project No. CP1201 2012 Local
Street Pavement Reconstruction Project.
Street Systems Engineer Wickstrom was present. There were no
questions from the Committee.
Motion Carried Unanimously 3-0.
C Public Works Project No. CP1206 �ckstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council grant
permission to advertise for bids for Project No. CP1206 2012
Pavement Patching, Chipseal and Overlay Project.
Chairman Wagner asked that the streets on the vicinity map be made
more visible and asked Street Systems Engineer Wickstrom to
distribute the new maps to the Committee members.
There were no questions from the Committee.
Motion Carried Unanimously 3-0.
D Public Works Project No. CP0921 (Lee)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council award
Contract No. 10-02 to Rodarte Construction Inc., on their low bid of
$495,967.00 plus Washington State sales tax of$47,116.87, for a total
contract price of$543,083.87 for P�oject No. CP0921, Bi-Annual
Sanitary Sewer Repair and Replacement.
Project Engineer Lee was present. There were no questions from the
Committee.
Motion Carried Unanimously 3-0.
III. RESOLUTIONS
A. Resolution No. 4822 (Dowdy)
A Resolution of the City Council of the City of Aubum, Washington,
Page 2 of 9
Authorizing the Mayor or Designee to Execute a Wholesale Water
Agreement Between the City of Auburn and the City of Tacoma
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4822, as amended.
Vice-Chair Peloza suggested that the Committee review Resolution
No. 4822 page by page. Chairman Wagner agreed.
Director powdy answered questions asked by Chairman Wagner
regarding the interest rate for the System Development Charge,
referencing item 4 on page 3 of 9 of Exhibit A.
Mayor Lewis and Director powdy answered questions asked by Vice-
Chair Peloza regarding the wording of item 3, page 3 of 9 of Exhibit A.
Chairman Wagner asked if the contract is take or pay " Director powdy
stated that the agreement is nof"take or pay " Finance Director
Coleman stated that City of Tacoma code does not allow "take of pay"
water purchases. Chairman Wagner asked that language be added to
clar'rfy that the City of Auburn will take as much of the 1,000,000
gallons per day as needed, referencing item 6 on page 3 of 9 of
Exhibit A.
Assistant City Attorney Gross noted item 2 on page 2 of 9 of Exhibit A
states, "Invoices will include monthly ready to serve charge based on
meter sized and consumption charges based on water used."
The Committee and staff discussed the wording of items 2 and 6.
Assistant Director/City Engineer Selle suggested item 6 be amended
to read, "Tacoma will supply wholesale water service to Auburn af
Auburn's option. " Assistant City Attorney Gross was tasked with
making the noted amendment.
Mayor Lewis stated that the City of Auburn is receiving wholesale
water from Tacoma Water, in response a question asked by Vice-
Chair Peloza, referencing item 9 in page 4 of 9 of Exhibit A.
Item 13, page 5 of 9 of Exhibit A, Chairman Wagner asked for
clarification of the conservation require.ments. Director powdy stated
the Tacoma Water Conservation Manager has reviewed the City of
Auburn's conversation program and it was determined the
conservation programs for both utilities were substantially
equivalent. Utilities Engineer Repp not_ed that the clause is included to
make sure both Tacoma and Auburn are compliant with the
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Department of Health requirements.
Utilities Engineer Repp responded to questions asked by Chairman
Wagner regarding tFie wording in item 13, " .shall abide by Tacoma's
Water Shortage Response Plan "
Copies of the Tacoma Municipal Code 12.10 150 — Interruption of
Service were provided by Vice-Chair Peloza.
Water Utility Engineer Lamothe responded to a question asked by
Chairman Wagner regarding the amount of staff time it will take to
develop and maintain the operating protocols as stated in item 22,
page 6 of 8 of Exhibit A.
Water Utility Engineer Lamothe verified that the B Street Intertie will be
used initially, as the 132nd Street Intertie will not be completed until
December 2012, in response to a question asked by Member
Osbome.
Motion Carried Unanimously 3-0.
B. Resolution No. 4826 (Dowdy)
A Resolution of the City Council of the City of Aubum, Washington,
Providing for the Reduction of Speed Limits on Arterial Street Routes
within the City
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt
Resolution No. 4826.
Director powdy explained that staff has worked on posting new load
limit signs and has reduced the speed limits in locations where there
are failing pavement sections for safety purposes. Director powdy
explained that staff believes that from a corridor perspective, it would
be more logical to reduce the spe_ed limits through the corridors of
West Valley Highway, A Street SE/East Valley Highway and Lake
Tapps Parkway, making the speed limits consistent through the City
limits. Director powdy also noted that Police indicated that
enforcement of the speed limit would be easier and be more sensible
for drivers if the speed limits were consistent through the corridors.
Director powdy reiterated that staff is recommending the speed limit
reductions and down grading of the corridors to Council.
The Committee and staff reviewed the Proposed Speed Limit map.
The Committee and staff discussed lowering the speed limit of Lake
Tapps Parkway from 35 mph to 30 mph.
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The Committee and staff discussed lowering the speed limit on East
Valley Highway from 40 mph to 35 mph.
The Committee and staff discussed lowering the speed limit of a
portion West Valley Highway from 40 mph to 30 mph.
Chairman Wagner questioned whether or not the pavement on Lake
Tapps Parkway was in such a poor condition that it warcants a
reduction in the speed limit. Mayor Lewis explained that Lake Tapps
Parkway is used as a connector road from the area outside the City to
the Valley via Lakeland Hills Way and reducing the speed on Lake
Tapps Parkways to 30 mph would make it consistent with the speed
limit on Lakeland Hills Way, which is part of the corridor being
used. Director powdy stated that the reduction of the speed limit will
help to discourage "pass-thru" traffic on City streets that have poor
pavement conditions within the corridor being used.
Mayor Lewis stated that part of the problem trying to be addressed is
the North Lake Tapps Parkway being left incomplete by Pierce
County, and Lake Tapps residents having to travel on Lakeland Hills
Way The Committee and Mayor Lewis discussed the amount of traffc
coming down Lake Tapps Parkway to Lakeland Hills Way and the
affect it will have on the pavement condition.
Director powdy spoke about the cost of winter maintenance on
Sumner Tapps Highway and the burden on the City trying to keep the
corridor open in winter conditions w'ith no assistance from Pierce
County
Chairman Wagner questioned the change in policy concerning Lake
Tapps Parkway speed reduction, pointing out that the other corridors
staff is recommending for speed reduction are freight routes and the
Lake Tapps Parkway corr'idor 'is not a freight route.
Mayor Lewis spoke about Pierce County not completing the Lake
Tapps corridor, which was built to go from Lake Tapps to
SR167 Because the corridor was not finished more trafflc is using
Lakeland Hills Way, causing the road bed to deteriorate.
Chairman Wagner stated that he was uncomfortable using the attempt
to save the City's arterial streets from wear and tear to influence
commuter traffic. Mayor Lewis pointed out that a reduction in
commuter tra�c will help preserve the pavement on Lakeland Hills
Way that is being used by the majority of traffic on Lake Tapps
Parkway
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The Committee, Director powdy, and Mayor Lewis discussed the
difference between the two objectives of reducing speed for safety and
pavement,preservation reasons and reducing speed to discourage
commuter traffic.
Director powdy spoke about meetings with Pierce County and the
County's reluctance to assist the City with improvements and
maintenance of the Lake Tapps Parkway corridor Chairman Wagner
and Mayor Lewis discussed the probability of forming a Transportation
Benefit District.
Mayor Lewis pointed out that City staff is recommending the adoption
of Resolution No. 4826.
Member Osborne spoke against reducing the speed limit on the Lake
Tapps Parkway
Mayor Lewis and Director powdy spoke in support of adoption of
Resolution No. 4826.
Chairman Wagner stated that he will support the resolution based on
the impact to the pavement on Lakeland Hills Way from traffic using
Lakeland Hills Way to connect to the Valley from Lake Tapps
Parkway
The Committee and staff discussed if reduction of speed on Lake
Tapps Parkway will help to preserve the pavement on Lakeland Hills
Way on to A Street. Mayor Lewis stated that it is important for the City
to do what it can to discourage commuters from using Lakeland Hills
Way to pass through Auburn.
Vice-Chair Peloza stated that he is supporting staff
recommendations. Chairman Wagner stated that he is now convinced
that there is a pavement preservation issue on the Lake Tapps
Parkway/Lakeland Hills Way corridor Member Osborne stated that he
would support the adoption of the resolution for preservation issues,
but still had concerns about using it to put pressure on people to use
alternate routes.
Motion Carried Unanimously 3-0.
IV DISCUSSION ITEMS
A. Resolution No. 4818 (Hankins)
A Resolution of the City Council of the City of Aubum, Washington,
Setting a Hearing Date in Relation to Amending the 2012-2017
Transportation Improvement Program of the City of Auburn Pursuanf
to R.0 W Chapter 35.77
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Transportation Planner/Grants Manager Hankins was present. There
were no questions from the Committee.
B. Resolution No. 4819 (Hankins)
A Resolution of the Ciry Council of the City of Auburn, Washington,
Amending the 2012-2017 Six-Year Transportaiton Improvement
Program of the City of Auburn Pursuant to R.0 W Chapter 35.77
The Committee and staff discussed the effectiveness of the flashing
yellow arrows. Traffic Engineer Para reported that there is safety data
and studies that show accidenfs are reduced when using flashing
yellow arrows versus the protected/permissive left tum style.
C. Resolution No. 4820 (Bailey)
A Resolution of the City Council of the City of Aubum, Washington,
Declaring Certain Items of Property as Surplus and Authorizing their
Disposal
There were no questions from the Committee.
D Capital Project Status Report (Gaub)
Item 9 — CP1116 — Downtown Pedestrian Lighting
Replacement: Chairman Wagne� commented on the brightness of the
LED lights when looking directly at them. Director powdy stated that
there have been no complaints about.the lights. Mayor Lewis said that
the feedback from downtown businesses has been positive.
Chairman Wagner suggested staff research the pros and cons of
using LED street lights prior to replacing street lights citywide with
LEDs.
Item 12 — C201A — M Street Underpass: Chairman Wagner asked
when 4th and 6th Streets SE will be open. Assistant City Engineer
Gaub answered that the streets are currently open in a temporary
configuration until M Street is lowered and at that time they will both be
closed again for a short period of time.
Item 34 — CP1121 — 2011 Local Street Pavement Preservation Phase
2: Vice-Chair Peloza commented positively on the progress of the
work on H Street SE.
E. Activities Matrix (Dowdy)
Item C — Field Trip to Coal Creek Springs: The Committee decided to
postpone the trip until July, when the weather may be better
Item A — Street Lighting; Director powdy stated that the discussion
regarding street lighting will probably be on the next Public Works
Committee Meeting Agenda.
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Mayor Lewis spoke about supplying information regarding lighting to
neighborhoods that have been requesting street lighting to be
installed.
Item D — Harvey Road Sidewalk Repair: Vice-Chair Peloza asked if
the sidewalk along the 1100 block of Harvey Road could be made a
priority for repair Director powdy stated once the contract has gone
out, that area will be a priority for the contractor
F Ordinance No. 6410 (Coleman)
An Ordinance of the City Council of the City of Aubum, Washington,
Amending Ordinance No. 6339 the 2011-2012 Biennial Budget
Ordinance as Amended by Ordinance IVo. 6351, Ordinance No. 6352,
Ordinance No. 6362, Ordinance No. 6370, Ordinance No. 6378,
Ordinance No. 6379 and Ordinance No. 6400, Authorizing
Amendment to the City of Auburn 2011-2012 Budget as Set Forth in
Schedule "A" and Schedule "B"
Chairman Wagner asked for clarification regarding "committed debt
payments." Finance Director Coleman explained that the committed
debt payments include the Golf Course and Cemetery funds. Finance
Director Coleman stated that the Cumulative Reserve Fund can be
used for revenue stabilization funding or construction projects, in
response to questions asked by Chairman Wagner Chairman Wagner
pointed out that the Cumulative Reserve Fund can be used for a
number of things and not just committed debt payment as stated in the
Finance Department Memo, in response to a question asked by �ce-
Chair Peloza.
Mayor Lewis stated that there is no expectation on the City's part that
the Ciry will see increase profits to make up for the temporary
suspension of the liquor excise tax or the ofFset any other losses, in
response to a question asked by Vice-Chair Peloza. The Committee
and stafF discussed if the privatization of liquor sales will benefd the
City Mayor Lewis stated that net, the City will receive less than if had
been in the past.
Chairman Wagner commented on the increase in funding for
improving striping/marking.
Mayor Lewis stated that the Legal Department is working on
recovering funds for damage done to a signal by a driver, in response
to a question asked by Vice-Chair Peloza.
vice-Chair Peloza asked how much of the $100,000.00 General Fund
monies are for the replacement of stolen copper wire. Directbr powdy
answered the majority of it. The Committee and staff discussed the
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new law requiring the registration of all copper wire recycling.
Finance Director Coleman answered questions asked by Chairman
Wagner regarding the Local Rev'italization Fund.
Chairman Wagner asked what the target ending fund balance is for
the Equiprtient Rental Fund. Finance Director Coleman stated that the
goal is to have enough money in the fund to cover the cost of
replacements every year and the City will be replacing a number of
large sewer vactors in the near future, which are very expensive.
V ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:56 p.m.
Approved this 18th day of June, 2012.
i��� � '�
Rich Wagner, Chairman Jennif Rigsby, ment Secretary
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