HomeMy WebLinkAbout05-22-2012 (2) * Les Gove Community Campus
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,, May 22, 2012 '- 5:00 PM
� Annex Conference Room 2
' -�-� =wasHirocroN ' MINUTES
I. CALL TO ORDER
A. Call to Order (Snyder)
Chair Rich Wagner called the meeting to order at 5:01 p.m. in Annex Conference
Room 2 �ocated on the second floor of the One Main Professional Plaza, 1 East
Main Street, ,4uburn, Washington.
B. Roll Call
Chair Rich Wagner, Vice-Chair Largo Wales and Member Wayne Osborne. Staff
members present were Mayor Pete Lewis, Parks, Arts and Recreation Director
Daryl Faber, Planning Director Kevin Snyder, Finance Director Shelley Coleman,
and Project/Construction Manager Steve Burke, Planning and Development
Secretary Tina Kriss.
Also in attendance was National Development Council consultant Chuck
Depew, and Ron Harpel, AIA, BLRB Architects.
C. Announcements
There were no announcements.
D Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. April 11, 2012 Minutes (Snyder)
Vice-Chair Wales moved and Councilmember Osborne seconded to approve the
February 23, 2012 minutes as written.
Motion carried unanimously 3-0
III. DISCUSSION ITEMS
A. Briefing from Chuck Depew, National Development Council, on Draft
Financial Feasibility Analysis for Community Center (Depew/Snyder)
National Development Council (NDC) consultant Chuck Depew guided the
Committee through a review of funding sources and uses for the Aubum
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Community Center building. The current development budget detail costs total
approximately $10,335,447.00 or$496.90 per square foot with hard costs of
$400.00 per square foot. Mr Depew pointed out this is a rather high number per
square foot. Chair Wagner noted that the City Hall Annex purchase agreement
was for$485.00 per square foot of rentable space and $385.00 per square foot for
area in excess of the rentable space which is comparable to the Community
Center cost. He discussed the revised development budget detail that included
financing costs of three percent(3%) along with interim interest for 18 months of
three and a half percent (3.5%), adding additional cost of$589,508.00 for a total
cost of$10,924,955.00.
Committee and Mr Depew reviewed various funding opportunities available to
build a budget to fund the community center that inc►uded the HUD 108 long-term
loan program (20 year). Many cities and counties in Washington State are
realizing construction savings in public facilities through "privatization" of the
development process; from use of an Owner's representative to manage the
process for them; to ase of a Design/Build process; and use of a "63-20"
development finance approach. Committee and staff discussed creating a 501 (c)
(3) foundation if museum space was utilized within the community center as a
program. A Private Development Approach was reviewed along with New Market
Tax Credits. Mr Depew discussed that using the Design/Build process and the
"63-20" development financing approach the project would not be.subject to a
public works process, providing cost savings through development and
construction efficiencies.
Committee expressed their desire to reduce the cost per square foot without
compromising quality Committee and Mr Harpel discussed the use of the
drawings drafted for the City and the work needed to bring them.up to the 2009
code standards; it would take approximately a month to update the drawings to
make them available for use. Committee concurred that if there really is a 20 to
30% savings for the project without loss to the quality of the building it would be
something to consider Director Snyder stated the next steps would be to put out a �
Request For Proposal (RFP) for a facilitator/developer Committee will continue to
discuss these options.
B. Review of Draft Request for Proposals for Non-Profit Facilitator for
Auburn Community Center (Snyder)
Director Snyder expiained the Request for Proposal (RFP) provided in the packet
is a draft built on the concept of a non-profit facilitator to assist in building the
facility The facilitator/developer would get the development team in place as well
as provide operation as a single purpose non-profit corporation leasing to the
City At the end of the lease period the facility would be tumed over to die City
and would be owned outright by the City Committee asked if transfer costs were
included and Director Snyder replied there are no transfer costs because this is
set up as a lease-back relationship. He further stated the City attorney's office has
reviewed the method and they concur that the State of Washington allows this
approach for these types of construction opportunities.
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Chair Wagner asked Mr Harpel how long it would take to bring the design
documents up to the 2009 building code standards; Mr Harpel stated it would take
a month to update the documents at a cost bf$68,000.00 (without printing cost to
go to bid).
Member Osborne moved and Vice-Chair Largo seconded to issue a Request for
Proposal (RFP) for a non-profit facilitator for Aubum Community Center, Chair
Wagner concurred.
Motion unanimously moved. 3-0
Director Snyder stated staff will issue the RFP, publish twice, setting up
publication later this week and then publish over the next finro weeks. Staff will
receive the responses within three (3) weeks (after the last publication) and have
an evaluation period to rate the responses. Director Snyder suggested waiting for
the RFP evaluation to be complete before updating the design documents.
Committee concurred. Member Osbome suggested the financing portion continue,
and Director Snyder stated it would be best not to begin the new market tax
credits and the "63-20" program at this time but begin an other State and
foundational altemative financing options. Committee concurred.
The next Committee meeting will be held July 11, 2012 unless a special meeting is
called by Chair Wagner on behalf of the Committee.
C. Update on Veterans' Administration Participation in the Les Gove i
Community Center Project (Lewis/Hursh) I
Mayor Lewis stated the City has a cost breakdown and plan for the veterans and
human services center and may want to add to it the community center
project. Once a complete package is ready, Mayor Lewis would like to submit it to
the King County Veterans and Human Services Cevy as a project and to the US
Department of Veterans Affairs.
Community Services Manager Michael Hursh was unable to attend this meeting.
D Status of Community Genter Project Grant Submission to the
Legislature's Billion Dollar Jobs Bill (Lewis)
Mayor Lewis reviewed the status of the grant submission for the Community
Center project The next step since tlie City is on the list is to submit a full
application. Mayor Lewis expects a response within 90 days.
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IV ADJOURNMENT
There being no fuither business to come before the Committee, the meeting was
adjourned at 6:37 p.m.
APPROVED this�day of �'--�1 , 2012.
Rich Wa�hair Tina Kriss - anning 'ecretary
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