HomeMy WebLinkAboutCP1120 Auburn School District for Safe Routes Grant AGREEMENT BETWEEN
CITY OF AUBURN AND AUBURN SCHOOL DISTRICT
FOR SAFE ROUTES GRANT
THIS AGREEMENT made and entered into on this 6Y' day of
20 , by and between the City of Auburn, a municipal corporation of the State H Washington,
hereinafter referred to as "City" and, the Auburn School District, hereinafter referred to as the
"District"
RECITALS.
1 The City, in partnership with the District applied for and was granted a federal Safe
Routes to School grant through the Washington State Department of Transportation
(WSDOT) in the amount of$398,500 to finance walking and cycling route improvements
for the three Lea Hill schools, including bike lanes, sidewalk, accessible ramps, curb and
gutter, pedestrian push buttons and audible countdown pedestrian signal heads, other
safety improvements, education, encouragement, and enforcement activities; and
2. The parties wish to outline their responsibilities for administration of the grant.
NOW, THEREFORE, the parties hereto agree as follows:
1 Responsibilities:
The Parties agree that their performance under this Agreement shall be in accordance
with the grant application and the Local Agency Agreement, attached as Exhibits A and
B and incorporated herein by reference and referred to as the "Grant Requirements"
A. The City shall be responsible for the engineering component of the grant application,
and shall perform education, encouragement, and enforcement tasks in accordance with
the Grant Requirements.
B. The District recognizes that they will be bound by and shall have primary
responsibility for the education component of the grant application, and shall perform
encouragement, and enforcement tasks in accordance with the Grant Requirements.
C The District shall be responsible for payment of costs necessary to develop their
portion of the Project. The District shall invoice the City prior to project close out for
reimbursement of its expenses associated with their portion of the project only The
District shall provide paid receipts for expenditures associated with their portion of the
project.
D Ineligible Expenses. The District shall be responsible for providing any funds
necessary to reimburse WSDOT for any expenditure made by the District pursuant to the
Grant Requirements that are finally determined to be ineligible for funding by WSDOT
Page I of 4
under the Grant Requirements, and shall indemnify the City against any liability for such
reimbursement.
E. Reporting. The District shall furnish to the City in a timely manner such progress and
periodic reports in such form and quantity as the City may from time to time reasonably
require or reasonably deem necessary or appropriate concerning the progress of the
District's plans. Reports shall be submitted to the City as may be required under the
Grant Requirements, including, but not limited to, status reports of the Project, Project
accounts, statements, certificates, approvals, proposed budgets, and all other information
relative to the Project as may be reasonably requested.
F The District shall be responsible for the preparation of any documentation required by
WSDOT for the draw down of funds and shall prepare all documents necessary to meet
any reporting requirements imposed on the City by WSDOT in connection with the
administration of this Grant Requirements.
2. Compensation.
The City shall retain $322,800 of the grant funds, and shall pay the District $75,700 of
the grant funds. Each party is responsible for any additional costs incurred in performing
the grant activities.
3 Time for Performance and Term of Agreement. dti
The Te of this Agreement shall commence on the date hereof or on the r day
of A�-e--U.ST , 2012, and shall terminate upon completion of the
performance of the scope of work provided herein.
4 Ownership and Use of Documents.
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise prepared by
either party as part of its performance of this Agreement shall be owned by and become
the property of that party, and may be used by that party for any purpose.
5 Records Inspection and Audit.
(a) The District shall maintain books, records, documents, correspondence and other
evidence pertaining to the costs and expenses of the Project (hereinafter referred to
collectively as "the records"), to the extent and in such detail as will properly reflect all
costs, direct and operating, of acquisition of real estate and of labor, materials,
equipment, supplies and services and other costs and expenses of whatever nature for
which funding shall be provided under the Grant. The books and records required under
this Section shall be maintained in accordance with generally accepted accounting
standards.
(b) The District shall retain the records and make them available for audit fora period of
three (3) years after final payment is made by the City with funds awarded by WSDOT
(c) The District shall make available to the City and the WSDOT and any other
appropriate agency, or any of their duly authorized representatives, records of the District
pertaining to work performed under the Grant for the purpose of making an audit of
financial transactions, compliance with contract terms, and an evaluation of contract
Page 2 of 4
performance. When representatives of the aforementioned governmental entities have
access to such records, they shall be authorized to make examination, excerpts, copies
and any transactions of such records.
(d) Each party shall arrange for and bear the costs of any project, program or financial
audit that WS-DOT imposes or requires as a result of the receipt and administration of this
grant or which is a condition of the award of the grant. This includes the additional costs
of any audit of the records of the City related to this grant, or any audit of the District as a
result of this grant.
6. Continuation of Performance.
In the event that any dispute or conflict arises between the parties while this Contract is in
effect, the parties agrees that, notwithstanding such dispute or conflict, the parties shall
continue to make a good faith effort to cooperate and continue work toward successful
completion of assigned duties and responsibilities.
7 Administration of Agreement.
This Agreement shall be administered by Mike Newman on behalf of the
District, and by the Mayor of the City, or designee, on behalf of the City Any written
notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
City of Auburn Auburn School District
Auburn City Hall Contact Name:.'Aa-A LorOm
25 West Main Title: Coordinator of Cants
ATTN Kim Truorig Address:9 15 -40�—St N6 Ali:=
Auburn, WA 98001-4998 Email: 1 t or,.nmpm*, rn_wedrjet,gJu
(253)931-3010 FAX (253) 931-3053 Phone: 253-931-4947
8. Notices.
All notices or communications permitted or required to be given under this Agreement
shall be in writing and shall be deemed to have been duly given if delivered in person or
deposited in the United States mail, postage prepaid, for mailing by certified mail, return
receipt requested, and addressed, if to a party of this Agreement, to the address for the
party set forth above, or if to a person not a party to this Agreement, to the address
designated by a party to this Agreement in the foregoing manner
Any party may change his, her or its address by giving notice in writing, stating his, her
or its new address, to any other party, all pursuant to the procedure set forth in this
section of the Agreement.
9 Insurance.
Each party shall maintain insurance in accordance with its policies.
10 Indemnification.
Each party shall indemnify, defend and hold harmless the other party and its officers,
agents and employees, or any of them from any and all claims, actions, suits, liability,
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loss, costs, expenses, and damages of any nature whatsoever, including attorney fees, by
any reason of or arising out of the act or omission of that party, its officers, agents,
employees, or any of them relating to or arising out of the performance of this Agreement
except for injuries and damages caused by the sole negligence of the indemnifying party
If a final judgment is rendered against the indemnified party, its officers, agents,
employees and/or any of them, or jointly against the indemnifying party and the
indemnified party and their respective officers, agents and employees, or anv of them, the
indemnifying party shall satisfy the same to the extent that such judgment was due to the
indemnifying party's negligent acts or omissions.
1 1 Amendment, Modification or Waiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or such party's or parties' duly authorized representative(s) and
specifying with particularity the nature and extent of such amendment, modification or
waiver. Any waiver by any party of any default of the other party shall not effect or
impair any right arising from any subsequent default.
12. Entire Agreement.
This Agreement contains the entire understanding of the parties hereto in respect to the
transactions contemplated hereby and supersedes all prior agreements and understandings
between the parties with respect to such subject matter.
13 Counterparts.
This Agreement may be executed in multiple counterparts, each of which shall be one
and the same Agreement and shall become effective when one or more counterparts have
been signed by each of the parties and delivered to the other party
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
CITY AUB AUBURN SCHOOL DISTRICT
Peter B. Lewis. Mayor New le
uty S eri endent
Attest:
Danielle E. Daskam City Clerk
Ap ov as t
bef5ij6YB. Heid, i Attorney
Page 4 of 4
EXHIBIT `A'
Grant Application
i
i
Grant Safe Ricn Routes to School F Washington State
Crant Applicotion Form
Department at Tirmaportatlon
Project Title and Location
Lea Hill Safe Walking/Cycling Route Improvements
Auburn,Washington
School(s)Name and Address
Hazelwood Elementary
11815 SE 304th Street
Auburn,WA 98b92
Lea Hill Elementary
30908 124th AVE SE
Auburn,WA 98092
Rainier Middle School
30620 116°i Ave SE
Auburn,WA 98092
Number of children that live with-in two miles of the school: 1,459(this is the total for all three schools in the
project area).
Number of children that get to the target school(s) by-
Walking: 113 Biking: 1 School Bus: 311 Family Vehicle: 155 Carpool: 26 Transit: 0 Other 1
(Use the Safe Routes to School Student In-Class Travel Talley to collect this information.)
Date Student In-Class Travel Talley was conducted:March 10,2010. Grades targeted:K-8
Lead Agency and Project Manager Grant Request and Total Project Cost:
City of Auburn Engineering/Ltfrastructure $276,400 (78.10%)
Chris Hankins,Grants Manager Education/Encouragement $75,700 (21.39%)
One Main Street Enforcement $1,800 (.51%)
Auburn,WA 98001
253-804-5040(Tel) Total Request $353,900 (100%)
253-931-3053 (Fax) Match/in-kind School $21,597
chattkinsct,aubirrntva.gov Match/ln-kind PD $1,938
Total Project Cost $381,311
State Legislative District#: 08/09
Traffic Safely Near Schools I ImLp
Project Description(Use one sentence to summarize each element of the project.)
Engineering: The project will design and construct a new ADA compliant separated.pedestrian pathway where there is an
existing gap in the network on SE 312"Street from 124x'Ave SE to 126"Ave SE,provide new ADA curb ramps/crosswalks on
116"Ave SE between SE 3126'Street and SE 304''Street,re-locate an existing crosswalk at SE 304`"Street and 116"Ave SE,
and add bicycle lanes on 116"Ave SE from SE 304"Street to SE 312"Street.
Education/Encouragement: The Auburn community of Lea Hill and the students and families of three schools on Lea Hill—
Hazelwood Elementary School,Lea Hill Elementary School and Rainier Middle School—will be educated on the safety
improvements and health and environmental benefits of the new walking and cycling routes for school children attending the three
schools,and encouraged to participate through letters of commitment,incentive programs,and hands-on activities and events.
Enforcement:The City of Auburn Police Department,Auburn School District Principals and Auburn Scliool District Officers
will ensure the safety of all school children walking and cycling to and from school on the proposed safe walking and cycling
route improvements.
Recent Progress(Describe any efforts or portions of the project that have been completed or are underway)
Auburn School District has a Safe Walking Route Plan to determine and designate safe bus routes and walking and cycling routes.
The plan is evaluated annually by the district's Safe Walking Routes Committee—comprised of district staff,city and county
staff,and parents—after all schools submit their yearly recommendations.This proposal is consistentmith the Auburn School
District Safe Walking Route Plan and is jointly sponsored by the Auburn School District and the City of Auburn.During the
2009-10 school year,the Safe Walking Routes Committee identified,through its planning process,a significant opportunity to
increase safe walking and cycling in the Lea Hill community of Auburn,by extending a pedestrian path along the smith side of
312"'Ave SE to connect with existing sidewalks,and to provide bicycle lanes along 116"Ave SE near Rainier Middle School.
High-intensity Pedestrian Activated Crosswalk(HAWK)
To comprehensively improve safety for the three schools in this area,there have been several recent projects between the City of
Auburn and the Auburn School District to achieve this goal. In 2009, a High-intensity Pedestrian Activated Crosswalk(HAWK)
was installed on SE 304"'Sheet in from of Hazelwood Elementary as developer mitigation impacts. This HAWK beacon is
activated by a push button when a pedestrian wishes to cross the street. Since this improvement was made to the system,the city
and the school district have felt that the crosswalk has substantially increased the safety of its users.
School Zone Flashing Beacons&Photo Enforcement
The City of Auburn and the Auburn School District have been working together since 2008 on installing school zone flashing
beacons on both 124"Ave SE in front of Lea Hill Elementary and 116"Ave SE in front of Rainier Middle School. The school
zone flashing beacons were completed in 2008 for Leah Hill Elementary and in 2009 for Rainier Middle,School.Flashing
beacons for Hazelwood elementary were installed on SE 304"St in past years by King County prior to this area being annexed
into the city.Further,the City has invested in the implementation of photo enforcement for the school zone at Lea Hill Elementary
on 124"Avenue SE.This enactment provides for the use of photo radar to document speed violations in front of the school.
Since the installation of the photo enforcement program in the fall of 2009 for Lea Hill Elementary,the City of Auburn Police
Department reports a significant reduction of vehicle infractions within the school zone and that both traffic and pedestrian safety
has increased. Since the 2009 photo enforcement inception date,the number of monthly speed violations in the school zone has
decreased from 574 to I31,a decrease of 77%.
Rainier Middle School–Pick Up and Drop Off Improvements
In collaboration with the Auburn School District,the City of Auburn is planning to paint the curbs red on 116"Ave SE in front of
Rainier Middle School to discourage parent drop off/pick ups in the pedestrian crossing zones. "No stopping"and"No drop
offs/pick ups"sigringe will also be added to notify parents of the no drop off/pick up zone.The red curb will reduce the
convenience of dropping off and picking up students.It will encourage students to walk or bicycle to school. This is part of on-
going planning efforts between the City and School District to improve safety for all three of these Lea Hill schools.
School Crossing Guard Program
Hazelwood Elementary School,Lea Hill Elementary School and Rainier Middle School have established student crossing guard
patrol programs.Adult crossing guard supervisors meet with their student crossing guard patrols quarterly to ask questions,
review schedules,discuss new techniques,etc.An adult para-educator supervises the crossing guard patrol daily.
The improvements proposed with this grant application, will continue to build upon these recent additions to the overall safety of
these critical corridors.
2010 Safe Rorines to Schools 2 H&LP
PROJECT SCHEDULEAND COST SUMMARY SECTION
Safe Routes to School Project Planned Milestones and Target Dates
Physical improvements to make routes safer include a new separated pedestrian pathway,improved crosswalks,ADA ramps at
intersections,signage,and new bicycle lanes. Incentives such as pedometers,reflective armbands,pedestrian safety booklets and
bookmarks will be provided to students who walk or bicycle to school. In addition Auburn PD will participate in targeted
enforcement in and around each school within the project area. The following surnmarius the planned milestones and target
dates for the grant:
Project Element Scheduled Amount
i
Education/Encoura amen September 2011 -May 2012 $75,700
Enforcement December 201L&Beyond $1;8000
Project Definition reement si n6d June 2011 NIA
Begin PE September 2011-October 2011 $55,280
Environmental Docs Approved N/A
ROW Complete(certification) N/A
Contract Advertised May 2012 $221,120 _
Open to Public(operationally complete) July 2012
Project Cost Summary Dollars in Percent 2011-13 Cash Flow(expenditures billed to
Note applicable costs thousands of total WSDOT)t
Engineering: Date Planned
Preliminary Engineering S55aso 15.64% 9/11 $55,280
Right-of-Way SO 0°/. 12/11 $ 1,800
Construction $221,120 62% 5/12 $75,700
Operation-stServices $0 0% 6/12 $
9/12 $221,120
Education/Encouragement Program $75+700 21.44% 12/12 $
3/134
Enforcement Program $1,800 .56% 6/13 $
Total 09-13 $354,000
Total Grant Request: $354 IGD% Est.Re-approprlallon $
Future Biennium $
TOTAL $354,000
Target Location Details Section
lype of School (Check schools that apply):
Kindergarten _x_
Primary School _x
Middle School x
High School
Current Conditions. Describe the current conditions(e.g.,existing roadway conditions,speed,risk factors).
The project area is defined by SE 312"i Street(124"Ave SE to 126"Ave SE),and 116th Ave SE(SE 300 St.to SE 312"St.).
Each of these streets are busy urban arterials with btu lines and include key destinations within walking distance,including three
schools,apartments,and commercial nodes. This area of Auburn was recently annexed from King County(January 1,2008)and
was previously developed without curb,gutter, and safe sidewalks. Although the project area has some sidewalks/walking paths,
they are intermittent and do not safely get school children to and from the three schools in the area. Further,there are currently no
bicycle lanes serving these schools to promote bicycling safety.
In accordance with the City of Aubmm's adopted Comprehensive Transportation Plan SE 304"'Street SE 312'Street,and 124"
2010 Sqfe Routes to Schools 3 H&LP
Avenue SE are each designated as Minor Arterial Streets. Further, 1 16'h Avenue SE is designated as a Type I Residential
Collector Street. Each arterial street has a posted speed limit of 35 mph and an 85"%speed between 35-38 mph. The high speed
is documented as 64-65 mph.The average daily traffic(ADT)volumes for each segment are as follows:
b SE 304"Street 4,500 ADT
o SE 312"Street 9,496 ADT
b 1244'Ave SE 5,880 ADT
b 116"Avenue SE 2,115 ADT
Specific to the intersection of 124"Ave SE and SE 312"Street,a goal of the City and the School District is to improve safety and
reduce overall pedestrian accidents by making improvements in facilities, law enforcement, education,and behavior. Of significant
concern is that there have been twenty-two reported accidents,two of which were serious pedestrian/bicycle accidents since 2008
at or near this intersection.
As mentioned there have been two serious injury accidents involving pedestrians/bicyclists at or near the intersection of 1240'Ave
SE and SE 312'"Sheet in the last 18months. Most recently,a juvenile cycling west bound on the south side of SE 392"'Street on
his way to Lea FlilI Elamentary was struck by a car traveling We on November 16,2009 Additionally,on SE'312"'Street
approaching the intersection a juvenile ran out from between cars,north to south on 312"' near the entrance to the apartments and
was struck by a car on November 26,2008.
Distance from project site to target school. (Please Posted Travel Speed at project site location. (Please check):
check): 45 mph and above
i
Less than 1/4 mile _x_ 30-35 mph _R_
%4 to 1 mile 25 mph _x_
I to 2 miles 20 mph i
Comments: With multiple project sites, in general the Operating speed (85'"percentile): 3 5-3 8 mph
distance to the target schools varies from less than a
mile to 1/4 of a mile as defined by Aubum School
District walking route boundaries.
Distance from project site to vehicle/bike or current crossing accommodations between project site and
vehicle/pedestrian crash location -2007 to present. school. (Please indicate number for all that apply):
(Please indicate number of crashes): None:
Less than '/<mile x Marked crosswalks —15—
A to 1 mile Marked crosswalk plus traffic calming:_2_
I to 2 miles Crossing guard or student safety patrol: _4_
Stop sign or traffic signal: _ 15_
Comments: This distance is measured from Lea Hill
Elementary where the proposed pedestrian pathway is Comments: Crossing accommodations are totaled from all
located. three schools included with this grant application.
Number of travel lanes at project site location (Please Existing traffic volumes at project site location. (Please
check): check):
4 or more lanes(w/two way left turn lane Greater than 15,000 ADT
4 lanes 10,000 to 15,000 ADT
2 or 3 lanes _x 5,000 to 10,000 ADT
Comments: Less than 5,000 ADT
Comments: Existing traffic volume range is shown for
116"'Ave SE, 124"'Ave SE,and SE 312'"Street
2010 Safe Rontev to Schools 4 H&LP
Horizontal and/or vertical stopping sight distance from project site: (AASHTO green book or Design Manual)
Required Actual
Doesn't meet minimum stopping distance requirements
✓ Meets desirable to minimum stopping distance requirements 257 feet 500 feet
Nat applicable,no crossing improvement included in project
Comments: Data for this calculation was taken from the 5th edition of AASIM's"A Policy on Geometric Design of
Highways and Streets"manual,Exhibit 3-I Stopping Sight Distance and Exhibit 3-2 Stopping Sight Distance on Grades.
Project Detail: Describe the proposed work for each of the following project elements: Engineering,
Education,Encouragement,and Enforcement.
Engineering Component
The proposed project will complete safe walking and bicycling route improvements for three schools within the Auburn School
District: Lea Hill Elementary School,Hazelwood Elementary School and Rainier Middle School.The school district approximates j
that 50 to 75 additional children will be able to begin walking or cycling to school,instead of being bused or driven in personal
vehicles,if the grant is awarded.
The following describes in detail the proposed work for the engineering component.
Proposed Work Items z Engineering
b Widen south side of SE 312th Place as needed to install segmented extruded cur 5'b and,provide wide walking area from
intersection of SE 312th Place and 124th Ave SE to approximately 600 feet east onSE-312th Place to pedestrians to
existing sidewalk on either ends.
b Add bike lanes and associated sigaage to 116th Avenue SE.between SE 312th Place and SE 304th Street.
q Provide accessible ramp improvements including additional cross walks at the intersection of SE 304th Street and 116th
Avenue SE:
p ,Provide accessible ramps improvemehts at the intersections of 116th Avenue SE/SE 305th Place and 116th Avenue SE/
SE 301th Place.
Separated Pedestrian Pathway on SE 312th Street
The project will design and construct a new ADA compliant separated pedestrian pathway where there is an existing gap in the
network on SE 312th Street from 124th Ave SE to I26th Ave SE. The path will be asphalt,with 5 feet of pavement to
accommodate both walking and bicycling. The asphalt path will be curbed to prevent motorized traffic from coming into contact
With the pathway
The pathway will connect an approximate 600 foot gap between existing cub,gutter,and sidewalk on the south side of SE 3121'
Street from approximately 126"Ave SE to the intersection at 124"Avenue SE. This gap is currently an unimproved shoulder
which has been deemed un-safe by the Auburn School District Safe Routes to School Committee. Once constructed,this
improvement will provide a safe,efficient non-motorized altemative path of travel for a 257 multi-family unit complex of which
many children attend L ca Hill and Rainier Middle School. The proposed route,which will be built primarily within the existing
right-of-way,would allow the Auburn School District to eliminate an existing bus route on SE 312'"Street which currently serves
this multi-family complex. Children would be able to safely walk the approximate 1,545 feet(approximately 1/4 mile)to Lea Hill
Elementary School on 1241'Ave SE once this project is constructed.
From that point north to the school there is an existing sidewalk;flashing school zone beacons,and a photo speed enforcement
systein in place to ensure pedestrian safety
2010 Safe Routes to Schools 5 H&LP
Proposed Crosswalk Relocation&Receiving Ramp on SE 304'h Street
At this tine,the existing crossing on SE 304'h Street and 116"Avenue SE does not coincide with pedestrian desire lines to
encourage pedestrians to use the crossing. The primary.reason for this is the lack of sidewalks on the northeast side of the crossing
for students and pedestrians traveling south from neighborhoods along 116"Avenue SE and from those traveling west along SE
3049'Street SE. Re-locating the crossing to coincide with these pedestrian desire lines will improve safety at the crossing by
identifying more clearly the pedestrian route of travel.
Proposed Curb Ramps on 116"'Ave SE
The Auburn School District's Safe Walking Committee has also identified the route on 116"'Ave SE serving students at Rainier
Middle School and Hazelwood Elementary School as a location for improving deficient curb ramps. Many of die ramps along j
116"'Ave SE are currently in disrepair and are tripping hazards for pedestrians crossing intersecting streets. The project will
provide new accessible ramps improvements at the intersections of 116th Avenue SE/SE 305th Place and 1 16th Avenue SE/SE
307th Place. By providing safer and easier pedestrian access to sidewalks,particularly for persons with disabilities this route of
travel to both schools will be greatly improved. All newly constructed ramps will comply with the current Americans with j
Disabilities Act standards. j
I
Proposed Bicycle Lanes on 116"'Ave SE
The Rainier Middle School area,particularly along 116"'Avenue SE,has been identified as a location needing improvements to
facilitate safe pedestrian and bicycle movements,while at the same time reduce vehicle speeds and illegal parking.On several
occasions,City staff has met with residents and members of the school's transportation department to identify specific concerns
with the current transportation facilities in the vicinity of the school. There have been multiple complaints about safety violations J
along 116"Ave SE from vehicles parking and maneuvering along the street to drop off and pick up students. Due to these
activities,the traffic congestion at the intersecting driveway near the school creates a hazardous condition for students riding
bicycles to the school. The City of Auburn and the School District are proposing new on-street bicycle lanes,traffic signs and
pavement markings on 116th Avenue SE between SE 312th Place and SE 304th Street to alleviate'safety issues associated with
illegal parking due to parent drop off and pick up.
Ed ucation/Encouragement:
Step I
Lea Hill Elementary School,Hazelwood Elementary School and Rainier Middle School will begin communicating to students and
families about the safe walking and cycling improvements,and the benefits of walking and cycling to and from school and reducing
greenhouse,gases,through its school newsletters immediately after the grant is approved.All improvements will be outlined
including safe,connected sidewalks;spacious bike lanes;ADA-compliant crossing ramps;and supervised crosswalks. All benefits
will be outlined including increased physical fitness;decreased carbon monoxide einissions;and a safer pedestrian and bicyclist
network 24/7 for the entire community.Additionally,Auburn School District and the City of Auburn will publicize the information
via press releases to media outlets,official websites,and advertisement pages in the city's local newspaper,The Attyurn Reporter
Auburn School District will also send information out via its district-wide E-Nervslerrer and School Messenger phone system.
b The in-kind cost of the public information officer to develop PR communications for 16 hours:$880
b The unkind cost of the advertisement pages in the city's local newspaper for 2 issues:$4,400
Step 2
During the engineering phase,Auburn School District's Transportation Department and Child Nutrition Services Department,and
the City of Auburn Police Department,will host a Bike Rodeo and Barbecue for the entire Lea Hill community to raise awareness
about the new improvements and benefits.The inclusive community event will occur around the City of Auburn's annual Good 01'
Days Celebration in August.The Bike Rodeo will include:a bicycle safety clinic featuring bike safety inspections and quick tune-
ups;a safety lecture about the rules of the road;a miniature"chalk street'course where young cyclists are shown where and how to
apply the rules;and free helmets with mandatory helmet fittings to all children who bring their bicycles to the Bike Rodeo for
inspection and tune-up,and who successfully complete the"chalk street"course.The event will be free and open to the public,
specifically targeting cyclists between ages 5-14.Additionally,the Auburn School District Child Nutrition Services Department
will host a free summer lunch barbecue for all children ages 1-18 to spark additional interest in the Bike Rodeo.
b The in-kind cost of the police officers for the Bike Rodeo clinic lecture and helmet fittings:$408 2 safety officers a$51/hr x
2010 Safe Routes to Schools 6 H&-LP
4 firs)
b The in-kind cost of the barbecue:$4,347
b The grant cost of 200 bike helmets: $6,000
Step 3
The three schools will create targeted communications to the 50-plus students'families who will be directly impacted by the new
safe walking/cycling routes.These letters will again outline the improvements and benefits.Additionally,each student,based on
where they live,will receive 1 or more possible routing options available to them to walk or cycle safely to school thanks to the
improvements.Each student will also receive a compact to sign and turn into their school principal or classroom teacher that serves
as a commitment to walk or cycle to school on a daily basis.
b The in-kind cost of the transportation supervisor to develop walking school bus routes for 16 hours:$1,000
b The in-kind cost of these hool principals to develop letter and compact for 8 hours each:$1,800
a The in-kind cost of paper and printing:$500
Step 4
To motivate the 50-plus new student walkers/cyclists to keep their commitment,to encourage higher levels of fitness for all 1,722
students of Hazelwood Elementary,Lea Hill Elementary and Rainier Middle Schools,the Physical Education Departments at all
three schools will implement a fitness log component into their curriculum.For each mile a student walks,cycles or performs
another cardiovascular activity,they will log their miles. Once a student logs a certain number of miles,theyiWl earn fitness-based
incentives such as pedometers,cyelometers,reflective vests,etc.to use during their exercise.PE teachers will use class time to
train students on the proper use of the equipment.They will also exercise during class time and log miles by walking and cycling
the new safe walking and cycling routes. PE teachers will also emphasize the health benefits of regular exercise and educate
students on how to gauge their optimal fitness levels through the use of heart rate monitors.All students with special needs and
their teachers will participate in the incentive program.Because all crossing ramps will become ADA-compliant with the proposed
improvements,students with special needs will be able to safely use all of the safe walking and cycling improvements.
Additionally,the three schools will be outfitted with three covered bicycle racks to safely secure students'bicycles.
b The in-kind cost of PE teachers to develop fitness log and track miles logged: $3,000.00
b The in-kind cost of paper and printing:$500
The grant cost of all incentives:
t* 500 pedometers at$15/each: $7,500
b 200 reflective vests at$20/each:$4,000
0 200 cycling light at$20/each:$4,000
b 200 heart rate monitors at$50/each: $10,000
U The grant cost of 9 covered bicycle racks at$1,500/each:$13,500
Step 5
Once buses are eliminated on the new safe walking and cycling routes,the schools are concerned about a potential rise in parent
drop offs/pick ups;therefore,Hazelwood and Lea Hill Elementary Schools will each employ one adult crossing guard patrol
supervisor during the grant period to help their professionally-trained student crossing guard patrols design and implement walking
school buses for residential communities affected by the new safe walking and cycling routes(A walking school bus is a group of
children walking to school with one or more adults).Once walking school bus routes are established,the crossing guard patrol
supervisors will communicate the new walking school bus procedures to the affected students and families.More importantly,the
supervisors will organize the parents and create a parent volunteer base so that the walking school bus supervision is sustainable !
after the completion of the grant.At Rainier Middle School,the student crossing guard patrol and the one crossing guard patrol
supervisor will create a media campaign and promote the PE incentives to encourage students to walk or cycle to and from school,
and discourage parent drop offs/pick ups.Participating students will be able to log their miles and earn incentives through their PE
class.The curb outside Rainier Middle School will be painted red to discourage parent drop offs/pick ups."No stopping"and"No
drop offs/pick ups"signage will also be added to notify parents of the no drop off/pick up zone.The red curb will reduce the
convenience of dropping off and picking up students. It will encourage students to walk or cycle to school
The in-kind cost of painting curb and adding si na e:
2010 Safe Routes to Schools 7 H&LP
b The grant cost of 3 adult crossing guard patrol supervisors(pars-educators)for 2 hrs/day/180 days including benefits:
$28,700.19
Enforcement:
To ensure students'safety,staff associated with each school named in this project will patrol the improved walking and cycling
routes in the morning and afternoon as students are traveling to and fi•om their school sites. The City of Auburn Police Department
will increase their presence near the off-site crosswalks adjacent to the school sites in order to encourage compliance among
drivers,pedestrians and cyclists alike;Crosswalk violators and speeding motorists will be cited. The Auburn Police Department
will be conducting increased enforcement,encouraging pedestrians to cross at safe and legal crossings and informing drivers of
their obligation to yield to pedestrians at all intersections and marked crosswalks.
Critical to the success of the program will be student and parent buy-in and enforcement of the safe walking and cycling
improvements.The safety enhancements made in the infrastructure, and fitness and environmental education and encouragement,
will result in 50-plus students walking or cycling to/from school.Auburn School District and the City of Auburn propose the
following enforcement initiatives:
Step 1
The three principals at Hazelwood,Lea Hill and Rainier will create targeted communications to the 50-plus students'families who
will be directly impacted by the new safe walking and cycling routes.The communications will provide I or more possible routing
options for each student who is affected by the new walking and cycling improvements in addition to a compact to sign that
commits them to walk or cycle to school every day.The principals will offer incentives for students who turn in their compacts.
ne in-kind cost of the school principals to develop letter and compact:(see Step 3 above)
The grant cost of incentives:(see Step 5 above)
Step 2
The two elementary school principals will assist the adult crossing guard patrol supervisors in developing and implementing
parent-led walking school buses for the two elementary schools.The middle school's principal and assistant principal will enforce
the no parent drop offs/pick ups area on the fi•ont curb of Rainier Middle School.The City of Auburn will paint the curb red on
116°i Ave SE in front of Rainier Middle School to discourage parent drop offs/pick ups."No stopping"and"No drop offs/pick
ups"signage will also be added to notify parents of the no drop off/pick up zone.To ensure parent drop offs/pick ups decrease
and/or remain level,the Auburn School District Support Services Department will measure the level of carbon dioxide emissions
quarterly in the first year of the iniplamentation of the new safe walking and cycling route improvements to determine the amount
of greenhouse gases in the school zone.The principals will communicate the levels to their students and families and challenge
them to commit to a"green"school and community by walking and cycling to school rather than riding in the car. Additionally,
school-wide rewards will be provided to the schoolhouse that has the least amount of carbon dioxide emissions each quarter.
School-wide rewards will be additional recess time or a fitness/environmental guest presenter during a school assembly
I
K+ The in-kind cost of the school principals to help organize walking school buses for 20 hours each: $4,500
a The in-kind cost of painting curb and adding signage:(see Step 5 above)
-0 The in-kind cost of the maintenance supervisor to measure greenhouse gases quarterly for 3 hrs/quarter$670.56
b The grant cost of school-wide rewards for l school/per quarter- $2,000
Step 3
The City of Auburn Police Department and the Auburn School District Police Officers will partner with the schools' crossing
guard patrols to ensure crosswalk violators and speeding motorists are reported.New legislation in the State of Washington was
recently passed in March 2010 that allows crossing guards to report crosswalk violations. Additionally,the City of Auburn Police
Department will conduct a traffic emphasis patrols and rotate a speed radar hailer throughout the project area.
The in-kind costs of the City of Auburn police officers for traffic emphasis:$1,531 ($51 per hour for 35 his)
2010 Safe Routes Io Schools 8 H&LP
i
Implementation and Partnerships. Discuss the factors that ensure this project is ready to proceed including partnerships.
i
Auburn School District serves a 55 square mile area including the cities of Auburn,Algona,Pacific,and the Lea Hill and Lake
Tapps areas of unincorporated King County. Auburn School District has a Safe Walking Route Plan to determine and designate
safe bus routes and walking and cycling routes.The plan is evaluated annually by the District's Safe Walking Routes Committee---
comprised of district staff,city and county staff, and parents—after all schools submit their yearly recommendations. This proposal
is consistent with the Auburn School District Safe Walking Route Plan and is jointly sponsored by the Auburn School District and
the City of Auburn.
The Safe Walking Routes Committee has identified,through its planning process,a significant opportunity to increase safe walking i
and cycling for Lea Hill Elementary,Hazelwood Elementary,and Rainier Middle School. Southeast 312 Street is currently a bus
route serving a high density multi-family development because of un-safe walking and cycling conditions. In general pedestrians
and students using this street are forced to walk and/or cycle on approximately 600 feet of unimproved,unprotected shoulder.
These conflicts create potentially hazardous situations,which discourage students from walking and bicycling to school.
i
APPL ICATION CONCURRENCEIPROJECT PARTNERS
School Principal/School District Official
Agency Auburn School District Date: 5/3/10
Contact Name: Dennis Grad
Title: Transportation Director
Address: 915 4th Street NE
Email:derad er auburn.wednet.edu
Phone:(253) (253)931-490
I
i
i
Transportation/Public Works Department–Infrastructure Approving Authority
Agency City of Aubum Department of Public Works Date: 5/3/10
Contact Name: Chris Hankins
Title: Grants Manager
Address: One West Main Street,Auburn,WA 98001
Email:chankinsCalauburnwa.eov
Phone: (253)804-5040
I
Local Law Enforcement Official
Agency City of Auburn Date: 5/3/10
Contact Name:Tony Dechoudens
Title: Sergeant
Address: Auburn Justice Center-340 East Main Street Suite 201
Email: tdechoudensQauburnwa.eov
Phone:(253Y93-1-3080
Other Key Partner(s) _
Agency/Organization: Rainier Middle School Date: 5/3/10
2010 Safe Routes to Schools 9 H&LP
Contact Name: Beri Talbert
Title: Principal
Address: 30620 116th Avenue SE
Email: btalbertnaauburn.wednet.edu
Phone: (253)931.4843
Other Key Partners
Agency/Organization: Hazelwood Elementary
Contact Name: Sally Colbum
Title: Principal
Address: 1 1815 Southeast 304th Street
Email: scolburn(aauburn.wednet.edu
Phone: (25-3)93T-446
Agency Lea Hill Elementary School
Contact Name: Ed H_erda
Title: Principal
Address: 30908 124th Avenue SE
Email. eherdaAAuburn.wWnet.edu
Phone: (253)931-4982
i
I
I
2010 Safe Routes to Schools 10 H&LP
PROJECT SCHEDULE AND COST SUMMARY SECTION
Safe Routes to School Project Planned Milestones and Target Dates
Physical improvements to make routes safer include construction of new curb gutter and sidewalk at an existing pedestrian gap,
ADA upgrades to an existing traffic signal including countdown ped signal heads and ADA push buttons,improved crosswalks,
ADA ramps at intersections,signage,and new bicycle lanes. Incentives such as pedometers,reflective armbands,pedestrian
safety booklets and bookmarks will be provided to students who walk or bicycle to school. In addition Aubur n PD will
participate in targeted enforcement in and around each school within the project area. The following summarizes the planned
milestones and target dates for the grant:
Project Element Scheduled Amount
I
ducalion/Encouragemenl August 2012-De6ember 2012 $75,700
nforoement August 2012&Beyond $1,800
Project Definition(agreement signed) June 2011
Begin PE July 2011 $33,050
Environmental Docs Approved November 2011
ROW Complete(certification) February 2012 $10,350
Ciintract Advertised March 2012 $277,600
Open to Public(operationally complete) August 2012
Project Cost Summary Dollars In Percent 2011-13 Cash Flow(expenditures
Note applicable costs thousands of total billed to WSDOT):
Engineering: Date Planned
Preliminary Engineering $33.05 8.3% 9/11 $15,000_
Right-of-Way $10.35 2.6°k 12/11 $10,000_
Construction $277.6 69.7% 3/12 $35,400_
Operations/Services $0 0% 6112 $105,000_
9112 $ 180,600_
EducationlEncouragement Program $75.7 19% 12/12 $62,500_
3/13 $
Enforcement Program $1.8 4% 6113 $
Total 09-13 $398;600_
Total Grant Request: $3985 0% Est. Re-appropriation $
Future Biennium $
TOTAL $
2010 Safe Routes to Schools 1 H&LP
_.. .._...----.-------- ----.._._.-.
From, Pablo Para
Sent, Friday, September 24, 2010 10:09 AM
To: 'ClaybrC @wsdot.wa.gov'
Cc: 'ReevesP @wsdot wa.gov; Chris Hankins; Leah Dunsdon; Ingrid Gaub; Dennis Selle
Subjects City of Auburn Safe Routes to School Application-Revised
Charlotte,
Below is our revised cost summary and description of the revised grant scope per our field visit with Paula and Ed. The
project schedule, education, encouragement and enforcement sections of the original application are unchanged. I have
attached a new map consistent with the new scope for your reference. The new engineering scope includes the following:
Engineering Component:
• Construction of bike lane, sidewalk, curb and gutter and ADA accessible ramps to complete the remaining
pedestrian gap on the south side of SE 312th St starting at 124th Ave SE and extending approximately 600 feet
east.
• Installation of ADA pedestrian push buttons and audible countdown pedestrian signal heads at the-signalized
intersection of SE 312'" St and 124'Ave SE.
• Construction of upgraded ADA access ramps on 116t"Ave SE at the two marked school crosswalks in front of
Rainier Middle School and at the intersection of 116th Ave SE and SE 304th St.
• Painting of bike lanes with signage and pavement symbols on 116'"Ave SE between SE 312" St and SE 3041h St.
Cost Summary,
• Engineering:
• Preliminary Engineering $33,050
• Right of Way $10,350
Construction $277,600
• Operations/Services $0
• Education/Encouragement: $75,700
• Enforcement: $1,800
• Total Grant Request $398,600
Please call if you have any questions or concerns.
Thank you,
Pablo Para
Traffic Engineer
City of Auburn
25 West Main Street
Auburn,WA 98001 4998
253-876-1958
253-931-3053 fax
ppara .aubumwa.gov
2
QuarterlyProjectReport Page 1 of 1
Quarterly Project Report Form ® Find 11F
_ T� Weshlneton State
Mar CJ Jun 'Sep Dec 2012 -I� Oepartmant of Twasportatlm
Agency Project Number (WSDOT use only) EdIt.QF
Auburn SRTS-1116(Od3) PIN OLP660P
Project Title WO TA4720 Edit S
Lee HIII Safe Walking Cycling Route Improvements Project Description Can be
The project Includes sldewalk,bike lanes,bicycle racks,curb
Contractor ramps,pedeskian countdown signal,crosswalk,public education
To be decided. materials,bicycle and pedestrian safely classics and events,
crossing guards,increased police patrols,photo speed
enforcement and speed feedback signs.
Recent Progress
The City received the federal grant funding letter In May,2011. A resolution to accept the pram wee adopted by the City in Jury 2011.The
pmjdct cues added to the STIP In Feb.2012. The grant obligatkm package was submitted on March 5,2012 and is pending approval. The
Contract Awarded date has been revised to July 2013 par Phil Segamrs email received on March 1.2012.
Schedule,Scope,and Cost Changes (Explain the reasons for the project schedule,scope,and cost changes) l
There were no changes to the scope or cost of the project The schedule was adjusted to reflect Project Definition and Begin PE In earl
2012 to allow the project w be added to the STIP prior to grant obligation. The Contract Awarded date has been revised to July 2013 per
Phil Segaml's small received an March 1,2012.
Sato Routes and Bike/Pod Safety projects only Funds Administered by WSDOT(WSDOT useonly)
Source Amount Source Amount
Scheduled Attained Amount SRis Fed 11 $398,600
dumtlon MN 12/13 M/y $ 76,700
i
nforcemerd MN 12/13 MN S 1,800
Project Milestones Scheduled Attained Milestone Outlook(Describe Issues,problems a good news Items)
rojeet Definition MN 04/12 MN
screamer alined)
gin PE MN 04/12 MN
nvironmental Dom Approved MN 12/12 MN
W Complete(certification) MN 02113 MN
ontract Awarded MN 07113 MN
pan to Traffic MN 10113 MN
eperailonalty complete)
11-13Cash Flow(Expenditures reimbursed by WSDOT in$1o00s)
Project Cost Summary- Dollars In Percent Prior Biehnium Quarter Planned Revised Actual
Thousand. of TOM Expenditure 09111 $ 0 0
Preliminary Engineering $33 10% $ O 12111 $ 0
Rlghtrof-Way $10 3% 03112 $ 0
06112 $ 43
construction $278 87% 09112 $ 7
TOM Pr jest Cast $321 100% 12112 $ 12 Instrl
03113 S 12 for th
08/13 $ 12
11-13Total $ 86 ___0
Est.Reappropriation $ 313
Future Biennium S �Of
Grand Totals $ � 0
ABanry Contact lnmrmatlon: Y= Lead Pena.
Kim Truong kbtfuwg @auburnwa.gov 263.804.6059
http://fmapps.wsdot.wa.gov/fmi/iwp/cgi?-db=QuarterlyProjectReport&-loadframes 6/14/2012
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EXHIBIT `B'
Local Agency Agreement
I
i
o t ��poritatie„ Local Agency Agreement
Agency City of Auburn CFDA No. 20.206
(Catalog of Federal Domestic Assistance)
Address 25 West Main Street Project No. SaT - lite�Ob ID 14-
Auburn,WA 98001 /
- Agreement No, � 7�.I R -
T
- - For OSC WSOOT Use Only
The Local Agency having eompllcd,or hereby agrcoing to comply,with the tams nod conditions set forth In(1)Title 23,U.B.Code Highways,(2)
the regulations issried pursyiant thereto,(3)Office of Manmgenheiht and Budget Circulars A-102,A-87 mid A-133, (4) the policles.ana procedures
promulgaled by the Washington State Department of Transportation,and(5)the federal aid project agreement entered into behveetn the State and
Federal Govetrmtenl,relative to the above ptajecl,the Washington Stale Department of Transportation will authorize the Local Agency to proceed on
the project by n separate notification.Federal hinds which are to he obligated for tiro project may act exceed the amount shmvn herein on line r,
column 3,without written authority by the State,subject to the approval of the Federal Highway Administration.All projeol costs not reimbursed by
(lie Federal Government shall be the responsibility,of the Local Agency.
Project Description
Name Lea M11 Safe Walking/Cycling Route Improvements Length Vat' _25D 44
Termini NJA- 12•q t5 A•vr— •1'D tun 6 Ave
Description of Work
This project will construct pedestrian improvements along the south side of SE 312th St east of the intersection with
124th Ave SE,intersection improvements at 116tH Ave SENSE 304th Street,paint bike lanes on 116th Ave SE between
SE 312th St and SE 3041h St and improve curb ramps adjacent to Rainier Ridge Middle School, Auburn School District
will apply a safety education program and Auburn Police Dept,will provide enforcement patrols.
Estimate of Fundin
Type of Work Estimated Total Estimated m
Agency Estimated
Project Funds Funds Federal Funds
PE a.Attency 32 550.00 0.00 32 50.00
160 % b,other Education/Encouragement 75,700.00 0.00 75,700.00
c.Other Enforcement 180000
Federal 0.0
do d.State 500.00 0.00 500.00
Particlpe0on I
Ratio for PE e.Total PE Cost Estimate a+b+c+d __ 110 550.00 - 110 550.00
Right of Way f.Agency
% a.Other
h.Other Aid Federal i,State
Participation I
Ratio for RW L Total RW Cost Estimate f+ +h+l
Construetlon k.Contract
1.Other
m.Other
n.Other
% o.A en
Federal Ald
Participation P.State
Ratio for Chu a.Total CN Cost Estimate k+l+m+n+o+
r.Total Project Cost Estimate e++ 110 550.00 110 550.00
Agency OM _a _ Washington State D ment of Trans ortation
By By
Title pntnr R l.wadi Mai nr Director of Highways and Local Programs
Date Executed MAR 14 ��I
DOT Form 140-098 EF t
Revised 0ti/0a
Construction Method of Financing (Check Method selected)
State Ad and Award
0 Method A-Advance Payment Agency Share of total construction cost(based on contract award)
❑Method B-Withhold from gas tax the Agency s share of total construction cost(line 4,column 2)in the amount of
i
A. at$ per month for months.
Local Force or Local Ad and Award
®Method C-Aoencv cost Incurred with oarlial reimbursement
The Local Agency further stipulates that pursuant to said Title 23,regulations and policies and procedures,and as
a condition to payment of the federal funds obligated,it accepts and will comply wlth the applicable provislons set
forth below.Adopted by official action on
July 18 2011 Resolution/Ordinance No. Resolution No.4727
Provisions
I. Scope of Work L Preliminary engineering.
The Agency shall provide all (to work, labor, materials, and services 2.Right ofwayacquisilion.
necessary to perform the project which is described and act railh in detail hi-the 3.Project construction.
Project llatcriptlon"and"Type of Work. l
When lire State nets for and on behalf of The Agency, the State shall be In the even[mina right of nay acquisition,ke actual construction of the rued,
for which preliminary engineering h undertaken Is not started re the elating of
deemed m again of the Agency and shall perform the services described and the terd0 fiscal you foliewing the tlseal year in which Uu agreenrwl Is
indicated In"Typo of Work' on We face of tills agreement.in accordance with twmated the Agency will repay to the Slate the sum ar sums of rederat funds
plans and specifications as proposed by it=Agency and approved by the State paid to tho Agency under the terms oflhis agreement(see section 1X).
and the perkxal Highway Administration.
When the State acts for the Agency but Is not subject to lie right oreontml The Agency agrees that all stages of construction necessary to provide die
by the Agency,the State shell lave the right to perform the talk subject to the initially planned complete facility within Ile limits orthis projectwill Mahan
ordinury procedures of file State and Federal Highway Administration, to at lent the minimum values set by approved statewide design standards
H. Delegation Of Authority applicable to this class of highways, even though such additional work Is
11
9 ty fnanced i;Athbul federal aid part lulpalion.
'flu State is willing to tblNt the responsibilities to are Federal Govemntent The Agency agrees that an federal aid highway construction projects,Ile
by file administration of this project.The Agency agree that the Slate shell warrant federal aid regulations which apply to liquidated damages relative to
have the full authority to carp out this administration.The Slate shall review, the bash of federal participation III the project cost shall he applicable in the
pan=. and approve documents required for federal aid rehtbmsement in client the contractor falls to complete die contact within the contract time.
accordance with federal requirements,if the Sale adartise slid awards au
wnuact,the Stoic will further act for the Agency In all mattes concerning the Vt. Payment and Partial Reimbursement
project!as requested by the Agency.If the Local Agency advertises and awmrde
the pmjcct, the Stale shall review the ti6rli to ensure ewfomilly with the The total cost of the project,including all review and engineering costa and
approved plans and spccificatioux. allies capmnes of die Slate,is to be paid by the Agency and by the Federal
Government. Federal funding shall be in accordance with the Fedeml
ell. Project Administration Tmnspodatior Act, as airmailed, and Office of Management and Budget
Certain types of tank and services shall be provided by the Stale an this circulars A-002,A-87 and A-133.The Slate shall nel he ultimately responsible
project as requested by rile Agency and described in the Type or Work'abdve. 16r of the costs of the p4ect.'rim Agency shall be ultimately maponslbho
In addition,the State ivlll furnish qualified personnel for the suporykbU and for all costs associated with the project whidi au not reimbursed by lho
inspection of-the work ht passing.On Local Agency advertised and mardcd Federal Govanmuat. Nothing in this agreement shalt be construed as a
projects,du supervision and inspection shall be limited to ensuring all work Is promise by the Slate as to the amount or nature of federal participation in this
In conformance with approved plans, spe.cinwUons, and federal rid project.
requiromius.The mine• of such enginerr or other supervisor and all other The Agency dmU bin the state for federal aid project corm incurred in
salaries and wits Incurred by State force upw the pmjW will be considered a conforraty,with applicable federal and stale laws. The agency slag minimize
cost thereof All casts related to this project i ica ed by employacs of the State the tine elapsed Ischvcar receipt of fader l aid funds and subsequent payman
in the cusmmary manner ten hightaY permits and vouchers shall he charged as of incurred costs. Expenditures by the least Agency fm maintenance,general
wits ofihe project administration,supervision,and other overhead shall not be eligible for federal
IV. AVallabhl of Redonda pohicipatiw idess a means h,direct cost pion has Been prepared in
CY accordance with the regulatiws outlined in the federal Off"of Management
All projwl records in support of all costs incurred and actual aapenditures Bs Budgel(OMB)cimular A-g7 andmaimadforaudil,
kept by the Agency are to he maintained in'accurdance with loot government Tile State will pay for State inclined cols on the project. Following
accounting procedures prescribed by tic Wwhingtoa Stale Auditor's Office,Ua payment,the Slate shnli bill the Federal (ioVeramenl far reimbursement of
U.S.Department of Transportation,and the Washington Stale Department of dose costs eligible for federal participation to the extent Unit such costs am
Transportation.The records shell be open to inspection by The State and Federal gUrlbumble and properly, allocable to Ilk project.The Sate mall bill the
Ootmmmwt at all reasonable times and shall be retained and trade available for Agency,for and portico of State vests is pr tam lie[reimbursed to shat by the
e h Inspection for a period of not less than threcyears front the fnal payment
of any federal mid funds to the Agency. Clipks of said retards stall be Federal Government Isec Section IX).
famished to the State and/or Federal Government upon request. 1. Project Cotsinietion Costs
V. Compliance with Provisions Project construction financing will be accomplished by one of the three
methods as indicated in this agreement.
The Agency shall not hour any federal old participation cans on any
classification of work on this patient until authorized in writing by du State for
each classification.The classification ortark forprejects are:
DOT Form 2,16-639 EF 2
Revised OSNa
Mallmd A—The Agency will lteco with The Stale,within(20)days after the X. Traffic Control,Signing,Marking,and Roadway
execution of the ConslmClloe contract, an advance in the anmunt of the Maintenance
Agency's share of Elio total construction cost blood on the Contract award.The
Slate will notify Cite Agency orthe meet amount to be deposited with Ilene Slate. The Agency will no(pcmt(ap changes to be made in The provisions for
The Slate will pay all costs incurred underr Ole contract upon preicutdiao of parking regulations and truffle control on this project wigmutpdor approval of
progress billings from Ilia conuactor.Following such payments,the State will the Slate and Pedant[Highway Adinhasttation. The Agency will not lnslall or
submit n billing to the Federal Government for Ibe federal aid participation permit to be installed any signs,signals,or markings not in rnnforiumee with
There of the cast.Whon(Im project Is substantially completed and final actual the standards approved by the Federal HhgMvay Administration and MUTCD.
croak of the project can be delermiued,The Sate will present the Agency with a The Agency toil,at its own expense, maintain the improvement covered by
final billing shaving the amount due line Stale or the amount due the Agency. this agrcCorenL
This billing will be cleared by either n payment from the Agency to the Sale or
by a relbnd from ilia State to Ilia Agency. XI. Indemnity
The Agency shall hold the Federal Government and the Stale hemtess from
Mletliod le— The Agony's sham of the total construction cost as shown on and shall process and defend at Its own expense all claims,deninids;ar euhs,
the fhce of [his agmemanl shall be withhold from Its monthly fuel lox whether at law or equity brought against the Agency, State, or Federal
allotments. 'Ilia face of this agreement uablishes the months in which the Government,arising if=the Agency's execution,performance,or failure To
whlmholding shall take place and the exact amount to be withhold cacti month. perform any of the provisions of this agreemul,or of any tiler a1{faenenL or
Tha extent of withholding will be confirmed by letter from the Stale attn time cmtrncl Cormceied with this agwemenl, or arising by reason of the
or cmannt award.Upon receipt of progms billings from the contmcor, tha participation or On State or Federal Govemmenl In die project.PROVIDED, I
State will submit such billings to the Federal Government for payment of its nothing herein shall require the Agoley to mimburse the Sate or the Federal
participating portion Orwell billings Government for damages arising out of bodily injury to persons or damage to
property caused by or resuming from the sole negligence of The Federal
gfathad C—The Agencyy may submit vouchers to Iho State in the format Government ur tea Stales
prescribed by the State,m duplicate,not more than mice per monlh for those Xll. Nondiscrimination Provision
casts eligible for Federal pnrtiaipitiou to the extent that such casts am directly N10 liabililyshall attach to the Slater or Federal Government cxccp[as
attributable and properly allocable to this project-Expendhu e;by the Local
Agency for maintenance, gereral administration, supervision, and other expressly provided herein,
overhead sliall not be eligible for Federal participation unless claimed undo a The Agency shall not discriminate on the heals of nice, color, national
previously approved indirect cost plan, origin,or sex in ram award and performance army USDOT-usistol conimct
The State sliall reindlurse lire Agency tot the Federal allow orclighble project and/or agreement or in Oct. administration of its DBE program in the
costs up to the amount shown on Ilia face of this agree ant-At tin time of regtlhements of 49 CPR_ Part 26. The Agency shall lake all neeeseary and
audit, the Agency will provide documentation or all costs incurred on der reasoirable at* under 49 CPR Pan 26 to ensure nondiscrimination in the
project. award and administration of USDOTwssisted Contracts and igrcomcnts. The
The State shall bill the Agency for all eau incurred by Iho Stnto relative to WSDOT's DBE program,as required by 49 CFR Put 26 and as approved by
the project The Stale shell also hill The A USDOT, is incorporated by relb arms in Wu ngmement Impirnnnatlon of
proj Agency for Ursa federal funds pad by the Thu platinum Is a h ipt obligation and feihnm to carry out,Rl; tens shall be
State to the Agency tai project cosh which am subiequenlly delermined to be treated as a violation of this agreement. Upon notification to ilia Agency of Its
ineligible for federal par ticipation(sce Section Di:). failure to carp out its-approved program), the Department may imp=
VII. Audit of Federal Consultant Contracts sanction as provided for under Pert 26 and may,In aplp rupHaa uses,refer ilia
matter for enforcerra nt under 18 U.S.C.1001 and/or The Program Fraud Civil
The Agency,if services of a consultant am required,ahall be responsible rot Rennedia Act of 1996(31 U.S.C.3801 at seq.).
audit of the couaulta rfs records is determine eligible fcderoi aid user on the
project The report of said audit shalt be in Ume Agency's files nail made
The Agency hereby agrees that it will Ineoryomte or cause To be
available no Star and the Federal GnvcmmnnL hticorpomted into ally contract rot Construction work,or modit-wefion thereof,
as defined iu We ides mid regulations of die Secretary of labor in 41 CPR
An audit shall be conducted by the WSDGT Internal Audit Office in Chaplet 60,which is pail rot in whole or in part with funds obtained franc the
necordenee with generally accepted governmental auditing standards as issued pedestal Government or borrowed an (he credit of the Federal Government
by the United States General Accounting Office by the Comptroller General of pursuant To a grant,Contract,loan, insmonco, or guarantee or unders[ading
the United States; WSDOT Manual M 27.50, Consultant Authorization, pursuant to any federal program involving such grant,contract,loan,insurance,
Selection, and Agreernent Administration; memoranda of imderuateding or guarantee, the required canlmol provisions for Fedeml-Aid Contracts
beiwerun WSDOT and Fl-TWA;and Office of Management and Budget Circular (PHWA 1273),locnicd in Chap(er44 of the Local Agency Guidelines-
A-133.
If upon audit it is 1'1011114 that uvoryayment or participation of federal money The Agency further agrees that it will be bound by the above equal
in ineligible items of mat Ems occurred;The Agency shall reimburse theSam for opportunity Clause with respect to Its mot employment practices when it
llte ammmt ofsuch overpayment or excess participation(see Section IX). participates in fedcraly assisted construction wad:. Provided, that if the
oppliunt so participating is a State or Loin Government, the above equal
opportunity clause )a not applicable to any agency, instrumentality, it
VIII. Single Audit Act subdivision of such government Mnich does not participate in weak an or under
The Ascacm as a subreeipient of federal finds,shall adlrere to the federal thecnutnict.
Office of Management and Budget (OMB) Circular A-133 ns well as all The Agency also agrees:
applicable federal and stale statutes and regulations. A sabneiplent who (1) To oasis[ and cooperate naively whh the State in obtaining the
expends$500,000 of none fn federal awards from all sources during a given compliance of contractors and submatmctom with the equal opportunity clause
foul year shall have a single or pmgmmo-speciPc audit performed Nr That year mid rules,(Ogulatlons,and relevant orders of the 3ecrelary,of Labor.
In nuordanco with the provisions of OMB Circular A-133. Upon Conclusion of
the A-133 audit,The Agency shall be responsible fa ensuring that a copy of the (2) To furnish the State such information as it may require for time
wpm(Is transmitted promptly to the State. supervision of such compliance and that it will oha who assist Lite State in the
Payment oiBilling IX.
discharge of its primmnry mapmsibitity,for staining compliance.
The Agency agrees that Ifpsyment or arrangement for payment of ally of the (3) To reOnin from Coloring into any contract or comrad modification
State's billing elative rothe subject to Executive Order 11246 of September 24, 1965,with a contractor
g projal(e.g,Stale force wort•,prajwl cameelialien, debarred from, or who has net demomlmled eligibility far, government
overpayment,cost ineligible for federal participation,etc.)is not mnde to lire contracts and Wooly assisted consmhctinn Contracts pursuml to The
Slate within 45 do)%after[lie Agency hits been billed,the Slate sliall C-flod Executive Order.
mimbursement of The low) sum due from tiro regular monthly fuel Tax -
allotments to the Agency from(he Molar Vehicle Fund, No additional Federal (4) To cony out such sanctions and penalties far violation of the equal
pmjecl Nnding will be approved until BAI payment is received unites otherwise opportunity clause as may be inipnsed upon co ntactors and snbconttactom by
directed the Dircotorof-lilghways and l.ocnl Programs. the State,Federal Highway Administration.or the Secrelay oflabor pnireolu t
to Port 14 subpart D of(ire Execdivc Order.
DOT Farm 140-038 EF
Revised 05/09 3
In addition,the Agency agrees that if It fails or refuses to comply with these XV. Venue for Claims and/or Causes of Action
undertakings,the Stale nay take any arall of the following actions: Par the canvenlonce of the Parties to this contract,it is agreed that tiny
(a) Cancel,terminate,or suspend this Agreement in whole or in pnrh claims and/or causes of notion which the local Agency has against the State of
Washinglon, growing out of this contract or the project with which it is
(b) Refrain tram extending any Ib thar Assistance to the Agency under the eoacaned,shall be brought only in the SuperiorCourtfor Thunton County,
prtgmn%meth respect to which the failure or refusal occurred until satisfactory
Assurance of fitmrc coniplkaicc his been rcccived Gain the Agency,and XVL Certification Regarding the Restrictions of the Use
of Federal Funds for Lobbying
(c) Refer lbacas to the Depnmment of Aattce for Appropriate legal The approving authority certifies,to the best of his or her knowledge and
proceedings. belief,eat:
XIIL Liquidated Damages (l) No fedoml Appropriated funds have bees%paid or will be paid,by at An
The Agency hereby agrees that the liquidated damages provisions of 23 CPR behalf of the undersigned, to any persm% for influencing or attempting to
Pun 635, Subpart 127, As su lemenled, relative to the amount of Faecal Influence An officer or empiuyee ofanry federal agency,a member of Congress,
W pP. an elan or employee of Congress,or An employee of a namber of Congress
partiripation in the project cost,shell he applicable in the event me connmclor in connection with the Awarding of any federal contac%the making of any
fails to complete the contract within the contract lime. Pailum to include federal gmn4 flat making of any federal loan, the entering into of any
liquidated damages provision will not relieve the Agency from reduction of cooperative agreement,and the extension,continuation,renewal,anandment,
federal participation in accordance with this paragraph, or mod_illonUon of any federal contracl,grant,loan,or cooperative agreement.
XIV. Termination for FnbllC Convenience (2) if any funds other than federal appropriated grads have bear paid at will
The Secretary of the Washington Stale Depemned of Transportation cony be paid to any Annual for Influencing or attempting to influence an oiGm or �
terminate(he contract in wlwlo,or Rom time to time In part,whawvm employee of any federal agency,a member of Congress,an officer ter employee
(I) The requisite federal funding becomes aavallable tlunugh Mae of of Congress,or an emphoyoe of a member of Congress In connection with Isis
appropriation or otherwise. federal contact,grant,Ines, m cooperative agreement,the undersigned shall
tionipdee and submit the Standard Peml•LLI., "Disclosure Form to Report
(2) The contractor is prevented Goa proceeding with the wort As a direct Lobbying, In Accordance with in inatruuions.
mutt of an Ihxeeive Order of tiro President with respect to the prosecution of
war or in the intern[of national deknse,or en Pttecutive Orda oFlhe P=idmt (3) The undersigned shall require Plat the language of this certification be
or Gawmar Artful State With respect to tiro preservation ofenew resources. included in the award documents far all subavards at all lien (including
Subsume,and contracts aM aubwnbncts under gents,subgronts,lama,and
(3) The contractor is provented from proceeding with the work by rennin of eoopmative agreements) which exceed $100,000, and that all such
a preliminary,special,or pgfmallml restraining order of a mutt of competent submipients shall cartiry and disclase occordhigly,
puisdiction where the issuance of such orda Is priinsriky earned by the acts or This certification is a snatedok mpraseaudion of fact upon which reliance
ondssiona of persons m'ngencies otlier than the cuutmctor, was placed when this transaction was made or entered into. Submission of this
(4) The Secretary determines that such wridnation is in gee best interests of eenhfleavan As a prerequisite for making a entering into this transaction
the Stale. imposed by Section 1352,Tile 31,U.S.Code. Any person who fails to life the
required ceni0cation shall be subject to a civil penalty of not less than$10,000
and not more than 5100,000 for each=It failure.
Additional Provisions
II
DOT Form 140.039 EF 4
Revised 9SM9
C1
T V6ashnWon State P117[IYI,ry�
�AP IDepartrnent of Transportation Local Agency Agreement Supplement
Agency Supplement Number
City of Auburn 1
Federal Aid Project Number Agreement Number CFDA No 20.205
SRTS-1118 003 LA7678 (Catalog of Federal Domestic Assistance
The Local Agency requests to supplement the agreement entered into and executed on May 28, 2013
All provisions in the basic agreement remain in effect except as modified by this supplement.
The changes to the agreement are as follows
Project Description f 4� CAF 9N
F
Name Lea Hill Safe Walking/Cycling Route Improvements Length 0.2 mile
Termini SE 312th St. from 124th Ave SE to 126th Ave SE, and SE 312th St. to SE 304th St. f
Description of Work ® No Change
Reason for Supplement
Transfer funds from Right of Way and Construction to PE and initiate construction phase. It was discovered in the PE phase,
through a request for the property title report,that the ramp we once thought was on private property is actually in the right of way
Therefore,the Right of Way phase/fund is not needed. The anticipated advertisement date is June 18,2013
Does this change require additional Right of Way or Easements? ❑Yes ® No
Estimate of Funding
Type of Work (1) (2) (3) (4) (s)
YP Previous Supplement Estimated Total Estimated Agency Estimated
A reement/Su I. Project Funds Funds Federal Funds
PE a_Agency 32,550.00 28,70000 61,250.00 61,250.00
100 % b.Other Education/Encouragem 75,700.00 75 700.00 75 700.00
c.Other Enforcement 1,80000 1,80000 1,800.00
Federal Aid d State 500.00 500.00 500.00
Participation
Ratio for PE e.Total PE Cost Estimate(a+b+c+d) 110 550.00 28 700.00 1 139,250.00 139,250.00
Right of Way f,Agency
.Other
Federal Aid h. Other
Participation
Ratio for RW i.State
j.Total RAN Cost Estimate(f+g+h+i)
Construction k Contract 248 250.00 248 250.00 248,25000
I. Other Non-Participation 12 413.00 12,413.00 12 413.00
too % m.Other
Federal Aid n.Other
Participation o.Agency 10,000.00 10 000.00 10 000.00
Ratio for CN .Stale 1,000.00 1,000.00 1,000.00
.Total CN Cost Estimate +l+m+n+o 271 663.00 271 663.00 12 413.00 259 250AU 39 r.Total Project Cost Estimate e
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition
to payment of Federal n*,, ed, it accepts and will comply with the applicable provisions.
Agency(D Washington State pa tment of Tr_ans__ortattiion
By BY ��F-�
Title Director of Highways and Lo 1 Programs
Date Executed �O l
DOT Form 140-041 EF
Revised 03/2011
CITY OF AUBURN
CONTRACT CHANGE ORDER AGREEMENT NO.
Contract No., Project No. and Project Title:
Contractor Name and Address:
0141 ID
Contract #13 -07, Project CPI 120
Lea Hill Safe Routes to School Improvements
Archer Construction, Inc.
7855 South 206th Street
Kent, WA 98032
The Contractor is hereby directed to make the changes to the Contract as described herein. This document and all attachments are
a supplement to the contract. All work, materials and measurements for the type of construction involved shall be in accordance
with the contract documents of the above named project unless stated otherwise in this change order.
Summary of Proposed Changes:
1. Added mobilization and excavation of crushed surfacing top course (CSTC) in sidewalk and ramp areas
not able to be poured due to third party delays with relocating utility poles. CSTC to be excavated,
placed, and graded on the shoulder of 125th Ave SE. Cost for this work being reimbursed by the utility
company.
The Contract time is extended by
0 days.
Item
Sch.
Sec. No.
Item Description
Quantity
( + / -)
Units
1
Unit Price
1 ($)
$
Total Price
( + /-)
CO #4 -1
N/A
1 8 -I
Re -mob and Excavation of Top Course.
1
LS
1 4,270.77
$
4,270.77
Subtotal
Washington State Sales Tax (9.5 %) on applicable items
TOTAL
$
$
4,270.77
-
$
4,270.77
This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit, any and
all indirect costs, and time adjustment to perform the above described changes. All other costs are non- compensible. All
other terms and conditions of the contract remain unchanged.
Contractor:
Inspector:
Project Manager:
City Engineer:
Approved by:
H:Torms\FCO25.As
(Revised 05/2012)
,9 HIV
Base Amount
I Total incl. Tax
1. Total Cost this C/O
4,270.77
$
4,270.77
2. Total Cost Previous C/O
50 875.06
t$2
$
50 875.06
3. Original Contract Amount
55 368.50
$
255,368.50
4. RevisedConttactAmount
$
310,514.33
$
310,514.33
This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit, any and
all indirect costs, and time adjustment to perform the above described changes. All other costs are non- compensible. All
other terms and conditions of the contract remain unchanged.
Contractor:
Inspector:
Project Manager:
City Engineer:
Approved by:
H:Torms\FCO25.As
(Revised 05/2012)
,9 HIV
Approval fOr ent
14 lnittoT
p1rol #eIll Date
Project Name:
Lea Hill Safe Routes to School
(3 ENVIR ❑ VENGR
Project No.
---------- T-
CP1120
Contract No.
13-07
WASHINGTON
Contractor:
Archer Construction, Inc
Date:
1 22 2014
FORCE ACCOUNT SUMMARY WORKSHEET
Description:
Added mobilization & excavation ofsidewalk areas (125th)
Ave SE; unable to our due to third party delai
in reloacation o oles adfustment too existi vaultin sidewalk areas.
..............
Description
Unit
Regular
Overtime
Regular
Overtime
Total
..............
Foreman
Hr
4.00
6350
254.00
..........
............. ::
............ .
Grade Engineer
Hr
4.00
61.22
244.88
...........
...........
Track Drive (TnT)
Hr
4.00
57.18
228.72
Hr.
0.00
..............
.............
..............
..............
0.00
.............
..............
..............
0.00
Subtotal
727.90-
Markup
29%
211.00
Total
rr---93-8-607
Description
Unit
Regular
Standby
Regular
Standby
Total
..............
...........
1999 John Deere R T Backhoe
Hr
4.00
42.89
171.56
2000 Solo Kenworth Dump Track
Hr
4.00
77.16
308.64
DumpTrucic/Trailer
Hr
4.00
8.85
35.40
..........
20064x4FirstAid&Too]Tmck
Hr
4.00
37.79
151.16
..............
0.00
..............
..........
0.00
Subtotal
666.76
Markup
21%
140.02
Total
!Is
806.78
material:XXx
Description
Unit
Regular
Standby
Regular
Standby
Total
0.00
..............
..............
..............
...........
0.00
...........
............
0.00
..........
.............
..........
0.00
..............
..........
0.00
............
0.00
Subtotal
-
Markup
21%
Total
1$ -
Description
Unit
Regular
Standby
Regular
Standby
Total
..........
. . . .'. . . . . . .'. . ::':'
T e Concrete Construction
2,254.81
..............
.............
0.00
..............
.............
...........
0000
...........
..............
..............
...........
0.00
..............
0.00
Subtotal
2,254.81
Markup
12%
270.58
Total
2.525.39
Total Force Account
Approval fOr ent
14 lnittoT
p1rol #eIll Date
[3 DESGN 13 R OWAy
-1d CONST
Task AALAW
(3 ENVIR ❑ VENGR
ARCHERS Change Order Proposal: 6
CONAT.UCTION
Project Name: Lea Hill Safe Route to School CP 1170
Customer: City of Auburn
Date: Wednesday, January 22, 2014
Project #: 13-40
COP Reference:
Labor Subtotal $
727.60 '-'�
29% Mark-Up S 211.00
Labor Total. $ 938.60
41- JMAPMENT, ..:
:L' �
-Hops
Hour,I
OTHoUrs:
our
Forman
Z410 A+
t -1 11 rf Of
4.0
63.60
$ 254.00
Grade Engineer
Kenworth Z'51 2-0 O O
4.0
9122
24488
Truck Driver (TnT)
Tilt-Trailer &*_5 �7
4.0
57.18
228.72
$ A
First Aid & Tool Tnuck_
4.0
37.79
$ 151.16
Labor Subtotal $
727.60 '-'�
29% Mark-Up S 211.00
Labor Total. $ 938.60
41- JMAPMENT, ..:
:L' �
1, ;„Hdtftel -
:Ratiilliobr,'z
Standby
R T Backhoe
Z410 A+
t -1 11 rf Of
4.0
42.89
E 171.56
Solo Dump Truck
Kenworth Z'51 2-0 O O
4.0
7716
$ 308.64
Dump Truck Trailer f-LtSb
Tilt-Trailer &*_5 �7
4.0
8.85
$ 35.40
First Aid & Tool Tnuck_
4.0
37.79
$ 151.16
Delivery Truck
0.0
37.79
$
Equipment Subtotal $ 666,76
21% Mark-Up S 140.02
Equipment Total, $ 806.76
I ifii"P'tlow nit -
t is
Material Subtotal $
21% Mark-UP $
Material Total. $
Subcontractor Subtotal 3 2,254.81
12% Mark-Up 3 270.58
Subcontractor Totak $ 2,525.39
zz Irl 777,7
Eizil
Unit Price Total
WORKSHEET TOTAL $ 4,270.77
ARCHERS Change Order Proposal: 6
C o s s r w u c r I a x
Project: Lea Hill Safe Route to School CP 1120 Project No: 13 -40
Customer: City of Auburn COP Reference: 0
Date: Wednesday, January 22, 2014
1. Description of Proposed Change:
Reason For Proposed Change:
Working Days Requested:
Added mobilization and excavation of CSTC in sidewalk areas
not able to be poured due to third party delays. CSTC to be
excavated and placed and graded on the shoulder of 125th AVE
SE.
Cold mix removal not part of this pricing and considered part of
contract.
Third party delays in relocation of poles and adjustment to
existing vault in sidewalk areas.
Origin and Originator of Proposed Change:
ARCHERS Change Order Proposal: 6
CONSTRUCTION
Project: Lea Hill Safe Route to School CP 1120 Project No: 13 -40
Customer: City of Auburn COP Reference: 0
Date: Wednesday, January 22, 2014
Description of Proposed Change:
Reason For Proposed Change:
3. Working Days Requested:
Added mobilization and excavation of CSTC in sidewalk areas
not able to be poured due to third party delays. GSTC to be
excavated and placed and graded on the shoulder of 125th AVE
SE.
Cold mix removal not part of this pricing and considered part of
contract.
Third party delays in relocation of poles and adjustment to
existing vault in sidewalk areas.
Origin and Originator of Proposed Change:
*'Tyee Concrete Construction
Project Name: Lea Hill Safe Route to School
Customer: Archer Construction
Date:
Change Order Proposal:
Project #:
COP Reference:
Ili--' lILI
LA80R
Name
Hours
Rate/Hour
OT hours
RateiHour
Extension
Foreman
Fard F450 Flathetl
6.0
63.67
$ 382.02
Rnlsher
Dodge 3500 Flatbed
6.0
60.25
a
$ 361.50
Finisher
5.0
6025
$ 361.50
Finisher
6.0
60.25
$ 361.50
Labor Subtolal $ 1,466.52
29% Mark Up $ 425.29
Labor Total: $ 1,891.81
EQUIPMENT:
Model#
'S' Hours
RatelHour.
I Standby _
RatelHout
=Extension
Truck and forms
Fard F450 Flathetl
6,0
25.00
S 150.00
Truck, tool. and Generator
Dodge 3500 Flatbed
6.0
25.00
a
S 150.00
S
Equipmant Subtotal $ 300.00
21% Mark Up $ 63.00
Equipment Total: $ 363.00
( .MATERIALS , unu. I e.r.- oa1;ai, I e..—:,....
Material Subtotal $ -
2t %Mark Up $
Material Total: $ -
t;UI3C'NTRACTQR
units 1.
Price unit_;
" Extension
$
a
suocontractor Subtotal $ -
10% Mark -Up $
Subcontractor Total. $
Ulm I-- . M11'riltillib -c
Unita,
prlda/Unab''.
"Ezlen'sldn`
$
Unit Price Total $
WORKSHEET TOTAL $ 2,254.81
v
e Concrete Construction, Inc.
January 21, 2014
To: Archer
RE: Lea Hill Safe Routes
Tyee Concrete Construction, Inc. is asking to be compensated for addition labor and truck time to
complete the Lea Hill project. If this amount of work would have been done during previous
mobilization in September (not the middle of winter) there would have been enough units to not
warrant an additional mobilization. Do to the lack of units TCCI would like to be paid to recover
operating costs. What costs that TCCI is asking for is in addition to the currentjob unit pricing. With
City set work hours for traffic control TCCI believes it will take a full shift to complete this work.
Sincerely,
Daniel J. Wilson
Operations Manager
9918 19`h Ave E Tacoma, WA 98445 / Office 253- 507 -8933 / Fax 253 -507 -8934
ee Concrete Construction,.Inc.
January 21, 2014
To: Archer
RE: Lea Hill Safe Routes
Tyee Concrete Construction, Inc. is asking to be compensated for addition labor and truck time to
complete the Lea Hill project if this amount of work would have been done during previous
mobilization in September (not the middle of winter) there would have been enough units to not
warrant an additional mobilization. Do to the lack of units TCCI would like to be paid to recover
operating costs. What costs that TCCI is asking for is in addition to the current job unit pricing. With
City set work hours for traffic control TCCI believes it will take a full shift to complete this work.
Sincerely,
Daniell. Wilson
Operations Manager
991819`h Ave E Tacoma, WA 98445 / Office 253 -507 -8933 / Fax 253 -507 -8934
CITY a
AUIDIORN
WASHINGTON
July 9, 2014
Roger Mason
CH2M Hill, Inc.
1100 112th Avenue NE
Bellevue, WA 98004
pt�_Q b'Ie () `-9.i
Nancy Backus, Mayor
25 West Main Street * Auburn WA 98001 -4998 * www.auburnwa.gov * 253- 931 -3000
RE: Agreement for Professional Services, AG -C -344
Project No. C201A, M Street Grade Separation Project
Dear Mr. Mason:
This letter is to inform you that the above - referenced Agreement for Professional
Services is being closed at this time. Our records indicate that we processed the
final payment for this agreement on January 15, 2014 for invoice #3871501 in the
amount of $17,705.17. If you feel that this Agreement for Professional Services
should not be closed, or if there are any outstanding invoices, please inform me
by July 23, 2014.
Thank you for your firm's professional services related to the M Street project. If
you should have any questions, feel free to give me a call at 253.931.3086.
Sincerely,
Ryan Vondra , P.E.
Capital Projects Manager
Community Development & Public Works Department
RV /ja /mt
cc: Dani Daskam, City Clerk
AG -C -344
C201 — File 2.20
AUBURN* MORE; THAN YOU IMAGINf:D
CITY or
Nancy Backus, Mayor
D-BAuRN
WASHINGTON 25 West Main Street* Aubum WA 98001- 4998 * www.auburnwagov * 253- 9313000
August 6, 2014
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
Doug Archer
Archer Construction, Inc.
7855 South 206`a Street
Kent, WA 98032
RE: Contract No. 13 -07
Project No. CP1120, Lea Hill Safe Route to Schools
Final Pay Estimate
Dear Mr. Archer.:
Enclosed is your Final Pay Estimate in the amount of $4,615.77. The total contract amount for this
project, as shown on your Final Pay Estimate, is $315,963.87.
We have attached a list of approved subcontractors shown to have performed work on this contract,
as well as their Unified Business Identifier (UBI) numbers and Affidavit of Wages Paid ID number (if
known). This is based upon our current records, and may not be all inclusive. Please review the
attached list, and return with any additions or corrections to JoAnne Andersen, Contract
Administration Specialist, no later than two weeks from the date of this letter. If we do not receive a
response from you regarding this list, we will assume that it is correct.
Please be aware that contract completion will not be granted prior to receipt of Affidavits of Wages
Paid for your firm and all Subcontractors, and that incorrect information supplied to L &I may delay
clearance of bond until payment of industrial insurance by all Subcontractors is verified. If you have
any questions, please contact JoAnne Andersen, Contract Administration Specialist, at 253 -931-
3012.
This notification does not constitute contract completion or acceptance of the contract by the City of
Auburn.
Sincerely,
Kim Truong, P.E.
Project Engineer
Community Development and Public Works Department
Enclosures
cc: Dani Daskam, City Clerk
File 13.11 (CP1120)
AUBURN* MORI; H IAN YOU IMAGINIT)
CITY OF AUBURN
CP1120
PAY ESTIMATE #8 & FINAL
CO. NO. 13 -07
Lea Hill Safe Route to School Improvements
SCHEDULE A: Street Improvements
ITEM
NO (ITEM
DESCRIPTION
ESTIMATE
QUANTITY
TOTAL
I QUANTITY
QUANTITY
UNIT
TYPE
UNIT COST
i
TOTAL COST
PERIO COST
PERCENT EST
QT.
I
One Year Warranty Bond
1
1
1
LS
345.00
S 345.00
.34 5.00
100%
2
SPCC Plan
1
1
LS
150.00
S 150.00
100%
3
Mobilization
1
t
LS
17 000.00
17 000.00
100%
4
Construction Site Sign(s)
1
1
LS
800.00
800.00
100%
5
Traffic Control Supervisor
1
0.77778
LS
4,523.00
3 517.90
S
78%
6
Traffic Control. Labor -Fla in .. _. -_.
n
320. _
- . 3075
..HR
.. -- 4700-$
_ _ 14452.50..
- ._
96%
7
Outside A encv Uniformed Police Flacgjpg Labor
1
0.1826662
1
Est.
8 000.00
$ 1461 33
18%
8
1 Cleannq and Grubbing
1
1
I
LS
5 000.00
5,000.00
$
100%
9 ;Removal
of Structures and Obstructions
1
1
I
LS
7.153.00
7 153.00
100%
10
Removal of As halt Pavement
301
_53;.734
SY
13.00
3 6 912.54
177%
11
1Removal of Cement Concrete Flat Work
294
304.092
SY
10.00
3(040-92
$
103%
12
Removal of Curb and Gutter
457
454.3
LF
2.00
908.60
$ -
99%
13
ISubgrade Pre aration
984
1454.225
SY
8.00
11 633.80
148%
14
Crushed Surfacin To Course
96
153.79
12N
33.00
5 075.07
160%
15
Crushed Surfacina Base Course
87
0
TON
33.00
0%
16
HMA Cl. 1P2 -inch PG 6422 (Class B)
60
0
TON
1 179.00
S
0%
17
Asphalt Cold Patch
3
11.731
TON
325.001
3 812.25
381%
18
Commercial HMA
1008
3376.5M33
SF
12.00:
46, 518.85
1 $
335%
19
Solid Wall Pol invl Chloride (PVC) Storm Pine
27
29
LF
74.00
$ 2 746.00
(5
107 °%
20
Catch Basin TvDe l
1
1
EA
1,042.001
1 042.00
S
100%
21
Rectangular Solid Metal Cover
2
2
EA
397.00
S 794.00
100%
Acl ust Catch Basin
3
3
EA
560.00
1.680.00
100%
Connect to Existing Catch Basin
1
1
EA
804.00
804.00
100%
Pi e Foundation Material
7
0
TON
1 33.00
$
p%
Select Pipe Trench Backfill
36
61.1
TON
49.00
2 993.90
S
170%
k2-4
Shorin or Extra Excavation Class B
40
166
SF
100.00
16 600.00
$
415%
Controlled Dens' Fill CDF for Trench Backfill
6
0
CY
206.00
S
0%
Tem orwy Water Pollution/Erosion Control
1
0.9916
1 Est
2.000.001
S 1 983.20
-
99%
To soil Type A
20
25.5
65.75
i 676.63
$
129 °A
Lawn Sod
178
0
11.50
-
$
0%
Bark Mulch
7
20
63.25
1,265.00
292%
32
Miscellane us Roadside Restoration
1
2.1404167
=Est.
1 500.00
3 210.83
33
Cement Concrete Traffic Curb and Gutter
1060
10183
20.00
20 366.00
-
96%
34
Painted Curb
1390
1284
1.00-$
1 284.00
92%
35
Industrial and Commercial Driveway apron
72
89.833
1 SY
62.50
S 5614.56
1250/
36
Cement Concrete Sidewalk
688
714.9
SY
34.50
24 660.91
-
i 104°°
37
Cement Concrete Wheelchair Ram
166
171.58801
SY
163.50
$ 28.053.49
-
103%
38
Traffic Signal Modifications Complete
1 _
1
LS
25 000.00
S 25 000.00
-
100%
39
Conduit Pipe 3 Inch Diameter
618
619
LF
10.00
S 6,190.00
100%
40
Pull Box
2
2
EA 2 300.00
S 4.600.00
100°
SCHEDULE S 345.00
Period Dates
Begin: May 21, 2014
End: June 25, 2014
h:iprojlpe1CP1120 PE.xls 1 of 4 72912014 at 11:50 AM
CITY OF AUBURN
CP1120
PAY ESTIMATE #8 $ FINAL
CO. NO. 13 -07
Lea Hill Safe Route to School Improvements
SCHEDULE A: Street Improvements
ITEM
NO.
41
42
43
44
45
. .Loss-
ITEM DESCRIPTION
Permanent Signing
Paint Line -
Plastic Crosswalk Sidpe and Stop Bar (24 inch
Painted Bicycle Lane Svrnbol
Removing Plastic Crosswalk Line
_ -
rme-for-Pi a :Gonnection. :..
ESTIMATE
QUANTITY
1
5212
841
21
600
.1: ---
TOTAL
I QUANTITY
1
5112
981.9
21
245.86
... ::.1
PERIOD
QUANTITY
_.
UNIT
TYPE
LS
L F
LF
EA
SF
_.. LS...
UNIT COST
Q.50
7.50
-5
., `�39:
I TOTAL COST
366.00
2 556.00
( PERIOD COST
-
PERCENT EST.
I QTY
1 98%
98%
$ 7,364.25
362.25
430.26
-. $95:70-
1 $ -
S -
-
117%
100%
41 %
CO -1
CO -2
Deduct 1368.81 from Permanent Signing BI#41
Increase Quanti BI #18
1
01
LS
SF
3�8
_ . . �-
1.368.81
-= _..
100%
CO-2
CO -2-1
CO -3-1
CO -3 -2
Increase Quarditv 8I #18 in excess of 125%
Traffic Loops Replacement
pedestrian Poles Orientation Ad'ustment
Bike Rack Installation Comp
3283
1
1
1
0
0.9675089
1
1
SF
Est.
Est.
LS
ANHEiiME
_
I S
97%
100%
CO-4
Re -mobe and Excavation of To Course
1
1
1
LS
4 270.77
100%
SCHEDULETOTAL $ 4,615.77
Period Dates
Begin: May 21, 2014
End: June 25, 2014
h :Vmj1pe\GP1120 PE.xls 2 of 4 7292014 at 11:15 AM
CO. NO, 13 -07
Lea Hill Safe Route to School Improvements
SCHEDULE A: Street Improvements
Contract $
NO TAX
No Retainage
SCHEDULETOTAL S
TOTAL CONTRACT AMOUNT TO DATE
TOTAL PAYMENT TO CONTRACTOR
PAYMENT DUE CONTRACTOR:
CITY OF AUBURN
PROJECT SUMMARY
PAY ESTIMATE #8 & FINAL
Original Contract Contract Change
Amount Orders
255,358.50 $ 55,145.83 $
255,368.50 S 55,145.83 $
Period Dates
Begin: May 21, 2014
End: June 25, 2014
$
$
CPI 120, Lea Hill Safe Route to School Improvements
CO. NO. 13 -07
Total Payment
315,963.87 $
315,963.87 $
315,963.87
315,963.87 S
$
This Period
4,615.77
4,615.77
4,615.77
4,615.77
PercenUContract
102%
hAprojlpe1CP1120 PEsls 3 of 4 7129/2014 at 11: 15 AM
CITY OF AUBURN
CP1120
PAY ESTIMATE # 8 & FINAL
CONTRACTOR:
Archer Construction, Inc.
7855 South 206th Street
Kent, WA 98032
Phone: (206) 288 -1234
CO. NO. 13 -07
The undersigned has reviewed and approved this final pay estimate. I agree that it is a true and correct statement
showing all monies due me from the City of Auburn under this contract; that I have carefully examined the final pay estimate
estimate and understand it and that I hereby release the City of Aubum from any and all claims of whatsoever
nature which I may have, arising out of this contract, which are not set forth in this estimate.
PAYMENT DUE TO CONTRACTOR =
$ 4,615.77
Signatures:
Contractor
% /� /% `1
Date
Inspector
J%� %
%
p
��
Date
Project Manager
Date
City Engineer
�—�( %\
Date �/ dl
h?proj\pe \CP1120 PE.As 4 of 4 7/29/2014 at 11:15 AM