HomeMy WebLinkAbout08-20-2012 Finance Committee Packet
Finance Committee
August 20, 2012 - 5:30 PM
Annex Conference Room 1
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. August 6, 2012 Minutes*
B. Claims Vouchers*
Claims check numbers 416023 through 416398 in the amount of $9,899,403.56
and one wire transfer in the amount of $435,302.17 and dated August 20, 2012.
C. Payroll Vouchers (Coleman)
Payroll check numbers 533123 through 533157 in the amount of $829,704.69 and
electronic deposit transmissions in the amount of $1,233,580.52 for a grand total of
$2,063,285.21 for the period covering August 2, 2012 to August 15, 2012.
III.RESOLUTIONS
A. Resolution No. 4842* (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, declaring
certain items of property as surplus and authorizing their disposal
B. Resolution No. 4807* (Heid)
A Resolution of the City Council of the City of Auburn, Washington, revising the
City's policy on membership in professional organizations and in civic, service and
community organizations
IV.DISCUSSION ITEMS
A. June 2012 Financial Report* (Coleman)
B. Resolution No. 4849* (Heineman)
A Resolution of the City Council of the City of Auburn, WA, amending standards for
indigent defense and requesting staff to develop procedures for full implementation
of the standards.
C. Resolution No. 4850* (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a construction loan agreement between the City of Auburn and
the Washington State Public Works Trust Fund Board relating to the Well 1
Improvements Project (CP0915)
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V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 6, 2012 Minutes
Date:
August 16, 2012
Department:
Administration
Attachments:
8062012 min
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:August 20, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 218
Finance Committee
August 6, 2012 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair Partridge called the meeting to order at 5:30 p.m. in Conference Room 1 located
on the second floor of the City Hall Annex located at One East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair John Holman and Member Largo Wales were
present. City officials and staff members present included: Mayor Peter B. Lewis,
Deputy Mayor Nancy Backus, Assistant City Attorney Steve Gross, Human
Resources and Risk Management Director Brenda Heineman, Risk Manager Rob
Roscoe, Finance Director Shelley Coleman, Parks, Arts and Recreation Director
Daryl Faber,and Deputy City Clerk Shawn Campbell. Also present was Scott
Pondelick
B. Announcements
1. Presentation to Committee by Doxo, Inc.
The Committee received a presentation from April Nowak and Ian Fletcher
from Doxo. Ms Nowak explained the various trends in paper free bill pay. She
explained the benefits and challenges associated with cloud computing.
Member Holman asked who would be responsible for the service fee and
who is paying the fee currently. Ms. Nowak stated the City would pay the fee
to any service provider. Director Coleman said the City currently pays a 2.5%
fee to the credit card companies when a customer pays with a credit card.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. Minutes of the July 16, 2012 regular meeting
Vice Chair Holman moved and Member Wales seconded to approve the July 16,
2012 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims check numbers 415531 through 416022 in the amount of $4,239,805.84
Page 1 of 3
CA.A Page 4 of 218
and dated August 6, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 415533, 415591,415651, 415688, 415779, 415803,
415851, 415887, 415888.
Vice Chair Holman moved and Member Wales seconded to approve claims and
payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 533088 through 533122 in the amount of
$273,309.65 and electronic deposit transmission in the amount of
$1,283,912.13 for a grand total of $1,557,221.78 for the period
covering July 12, 2012 to August 1, 2012.
See claims vouchers above for approval of payroll vouchers.
III. DISCUSSION ITEMS
A. Resolution No. 4843 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a fixed-based lease
agreement between the City of Auburn and Airtech Instrument Co.,
Inc.
Director Coleman stated the lease agreement with Airtech Instrument is for two
five year terms with an additional five year term extension.
B. Resolution No. 4844 (Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement with the lowest
responsible bidder for Public Works Contract Number 12-13 regarding
the Lea Hill Park Improvement Project No. CP1003
Director Faber stated the there were six (6) bidders for the Lea Hill Park
Improvement Project. The cost of the project will be reimbursed to the City by
Green River Community College.
C. Resolution No. 4807
Member Wales asked for clarification on the status of Resolution 4807.
Mayor Lewis said the Finance Committee would need to bring the item back to the
Finance Committee for discussion or action since the Council Operations
Committee has finished reviewing the resolution.
IV. EXECUTIVE SESSION
At 6:20 Chair Partridge adjourned the meeting to executive session for
Page 2 of 3
CA.A Page 5 of 218
approximately fifteen minutes to discuss legal risk of a proposed action pursuant to
RCW 42.30.110(1)(i)(3) Assistant City Attorney Steve Gross, Human Resources and
Risk Management Director Brenda Heineman, and Risk Manager Rob Roscoe, were
required for the executive session.
At 6:31 p.m., Chair reconvened the regular meeting.
Vice Chair Holman moved and Member Wales seconded to approve acceptance of the
property damage settlement from GEICO.
MOTION CARRIED UNANIMOUSLY. 3-0
V. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 6:36 p.m.
APPROVED the 20th day of August 2012.
_________________________________ _________________________________
John Partridge, Chair Shawn Campbell, Deputy City Clerk
Page 3 of 3
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
August 13, 2012
Department:
Administration
Attachments:
Vouchers
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:August 20, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 7 of 218
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Voucher List
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
128 8/13/2012 021466 TICOR TITLE COMPANY ESCROW#6488726
RESOLUTION 4847 - PURCHASE OF LAND ON
321.00.576.802.61 435,302.17
Total : 435,302.17
416023 8/8/2012 116120 AWC EMPLOYEE BENEFIT TRUST AWC-AUG2012
AWC PREMIUMS FOR RETIREES~
001.98.517.210.25 39,090.10
AWC PREMIUMS FOR RETIREES~
001.98.522.210.25 10,971.78
AWC PREMIUMS FOR RETIREES~
001.98.522.220.25 18,168.14
Total : 68,230.02
416024 8/10/2012 021364 FABULOUS MURPHTONES LLC 081112PERFORMANCE
AUBURN DAYS ENTERTAINMENT
001.17.562.100.41 900.00
Total : 900.00
416025 8/20/2012 020509 A WORKSAFE SERVICE INC 164347
PRE EMPLOYMENT DRUG TEST - NICHOLAS
001.13.516.710.41 104.00
Total : 104.00
416026 8/20/2012 021440 ADAMS, HAROLD JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 17.77
Total : 17.77
416027 8/20/2012 002878 ADVANTAGE GRAPHICS, INC 11511
Graphic Services for City of Auburn
518.00.518.780.41 1,040.25
11515
Graphic Services for City of Auburn
518.00.518.780.41 1,248.30
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 2,288.55 416027 8/20/2012 002878 002878 ADVANTAGE GRAPHICS, INC
416028 8/20/2012 115190 AGRI SHOP, INC 23167/1
Supplies for cemetery use.
436.00.536.200.31 75.86
23355
OPEN PO FOR MISC PARTS AND SUPPLIES FOR
001.33.576.100.31 18.92
23559/1
Supplies for cemetery use.
436.00.536.200.31 141.53
23634/1
LAWN & GARDEN SUPPLIES, TOOLS & WORK
001.42.542.300.31 123.72
23646/1
LAWN & GARDEN SUPPLIES, TOOLS & WORK
430.00.534.800.31 10.51
23652/1
COURSE SUPPLIES FOR GOLF MAINT.
437.00.576.600.31 64.00
23653/1
Supplies for cemetery use.
436.00.536.200.31 7.84
23655/1
Supplies for cemetery use.
436.00.536.200.31 13.10
23679/1
CONCRETE MIX - AEP O & M
001.17.558.100.31 13.11
23712/1
OPEN PO FOR MISC PARTS AND SUPPLIES FOR
001.33.576.100.31 19.59
23720/1
AUBURN AGRISHOP - SAW COMBO - INVOICE
001.17.524.200.31 17.51
23752/1
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416028 8/20/2012 (Continued)115190 AGRI SHOP, INC
LAWN & GARDEN SUPPLIES, TOOLS & WORK
550.00.548.680.35 343.60
23753/1
LAWN & GARDEN SUPPLIES, TOOLS & WORK
550.141.300 39.29
23787/1
LAWN & GARDEN SUPPLIES, TOOLS & WORK
550.00.548.680.35 88.70
23859/1
OPEN PO FOR MISC PARTS AND SUPPLIES FOR
001.33.576.100.31 8.75
23860/1
OPEN PO FOR MISC PARTS AND SUPPLIES FOR
001.33.576.100.31 418.79
23865/1
LAWN & GARDEN SUPPLIES, TOOLS & WORK
550.141.100 88.70
23894/1
OPEN PO FOR MISC PARTS AND SUPPLIES FOR
001.33.576.100.31 2.85
23933/1
COURSE SUPPLIES FOR GOLF MAINT.
437.00.576.600.31 130.18
Total : 1,626.55
416029 8/20/2012 015241 ALASKA COURT SYSTEM 4FA-99-125CR
CERTIFIED DOCUMENT FEE SOA VS CHARLES
001.21.521.210.49 5.00
Total : 5.00
416030 8/20/2012 112100 ALEXANDER'S U-RENT 1-300607-09
RENTAL OF STAGE AND CANOPY FOR
001.33.573.201.45 2,130.36
Total : 2,130.36
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416031 8/20/2012 021441 ALLEN, DOUGLAS CHAD JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 18.88
Total : 18.88
416032 8/20/2012 003949 ALMY, ROBERT 071012LEOFF
LEOFF 1 DENTAL EXPENSE REIMBURSEMENT
001.98.517.210.25 129.00
Total : 129.00
416033 8/20/2012 112610 ALPINE PRODUCTS, INC.TM-125134
TRAFFIC SAFETY SUPPLIES FROM ALPINE
001.42.542.300.31 62.42
TM-125213
TRAFFIC SAFETY SUPPLIES FROM ALPINE
001.42.542.300.31 813.04
TM-125249
TRAFFIC SAFETY SUPPLIES FROM ALPINE
001.42.542.300.31 819.11
TM-125491
8 X 4 WHITE/BLACK W/PTC - INVOICE NO.
001.17.558.100.49 414.46
TM-125492
REPLACEMENT PARTS - MISC PARKING SIGNAGE
001.17.558.100.49 271.01
TM-125638
TRAFFIC SAFETY SUPPLIES FROM ALPINE
001.42.542.300.31 19.27
TM-125705
TRAFFIC SAFETY SUPPLIES FROM ALPINE
001.42.542.300.31 306.58
TM-125718
REPLACEMENT "T" FOR ACRYLIC SGN -
001.17.558.100.49 68.44
TM-125909
OPEN PARKING SIGN DECALS INVOICE
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416033 8/20/2012 (Continued)112610 ALPINE PRODUCTS, INC.
505.00.524.500.31 68.99
TM-125971
TRAFFIC SAFETY SUPPLIES FROM ALPINE
432.00.535.900.35 78.62
Total : 2,921.94
416034 8/20/2012 010931 ALVARADO, LANDO 070212INV
Grant Funded-CERT Instructor
001.21.525.100.41 437.50
Total : 437.50
416035 8/20/2012 013835 AMERICAN SOLUTION FOR BUSINESS INV01155017
Auburn T-shirts for Miss Auburn 2012
001.11.513.100.49 92.97
Total : 92.97
416036 8/20/2012 020356 APPLE INC.4200154098
iPad 2 Wi-Fi 3G 16GB- Qty 5~
518.00.518.880.35 2,645.00
AppleCare for iPad - 3 year
518.00.518.880.35 445.50
Sales Tax
518.00.518.880.35 293.60
Total : 3,384.10
416037 8/20/2012 393720 ARAMARK UNIFORM SERVICES 655-6311517
MAT SERVICES AT CITY HALL, JUSTICE
505.00.524.500.49 11.83
655-6311518
MAT SERVICES AT CITY HALL, JUSTICE
505.00.524.500.49 25.84
655-6311519
MAT SERVICES AT CITY HALL, JUSTICE
505.00.524.500.49 11.83
655-6311977
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416037 8/20/2012 (Continued)393720 ARAMARK UNIFORM SERVICES
MAT AND TOWEL SERVICE
437.00.576.600.41 30.86
655-6330627
CLEANING OF SHOP TOWELS AND MATS
001.33.576.100.41 67.21
Total : 147.57
416038 8/20/2012 019921 ARROW LUMBER & HARDWARE LLC 153471
GALVANIZED FASTENERS AND HANGERS FOR
001.17.558.100.49 59.61
Total : 59.61
416039 8/20/2012 114230 ASCO PACIFIC, INC 38817
10 Empire 5 1/4" Niche and vase ring~
436.00.536.200.34 903.66
Total : 903.66
416040 8/20/2012 021355 ASSET MANAGEMENT SPECIALISTS 062002
UTILITY REFUND - 304 PIKE ST SE #101
430.233.100 15.41
Total : 15.41
416041 8/20/2012 110510 AT&T MOBILITY 875428076X08022012
BLANKET PURCHASE ORDER~
001.13.516.100.42 28.54
BLANKET PURCHASE ORDER~
001.32.532.200.42 12.12
BLANKET PURCHASE ORDER~
117.00.521.210.42 5.31
Total : 45.97
416042 8/20/2012 008442 ATSC 0000188505
VOYAGER MOBILE MONTHLY SUBSCRIPTION
117.00.521.210.42 79.98
Total : 79.98
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416043 8/20/2012 114710 AUBURN CHAMBER OF COMMERCE 22921A
Monthly Luncheon Fee for the following
001.11.513.100.43 140.00
23016A
MONTHLY DEPARTMENT MARKETING IN THE
001.33.574.100.44 250.00
Total : 390.00
416044 8/20/2012 114740 AUBURN CHEVROLET 5070595
VEHICLE PARTS AND SERVICE FROM AUBURN
550.00.548.680.35 8.33
Total : 8.33
416045 8/20/2012 002493 AUBURN FOOD BANK 135
Emergency Housing Program via the
001.17.562.100.41 1,004.17
Total : 1,004.17
416046 8/20/2012 115160 AUBURN GYMNASTICS CENTER, INC 36558
PRESCHOOL GYMNASTICS CAMP CLASSES:~
001.33.574.240.41 240.00
36571
GYMNASTIC CAMP CLASSES:~
001.33.574.240.41 1,050.00
36581
MINI STAR CLASSES:~
001.33.574.240.41 198.00
36587
TINY STAR CLASSES:~
001.33.574.240.41 66.00
36596
GIRLS MIGHTY STAR CLASSES:~
001.33.574.240.41 208.00
36602
GIRLS BEGINNER GYMNASTIC CLASSES:~
001.33.574.240.41 152.00
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 1,914.00 416046 8/20/2012 115160 115160 AUBURN GYMNASTICS CENTER, INC
416047 8/20/2012 007030 AUBURN POLICE OFF ASSOC 230955
DEPT. SHIRTS FOR CSRT, EVOC & DT
001.21.521.230.22 980.00
Total : 980.00
416048 8/20/2012 115520 AUBURN REGIONAL MEDICAL CENTER 4189
DOT PHYSICAL EXAMS, HEP SHOT SERIES,
431.00.535.800.22 55.00
4191
DOT PHYSICAL EXAMS, HEP SHOT SERIES,
430.00.534.800.22 75.00
Total : 130.00
416049 8/20/2012 115550 AUBURN MOUNTAINVIEW HS 100
Memorial Day performance by AMHS
436.00.536.200.49 125.00
Total : 125.00
416050 8/20/2012 115730 AUBURN TRAVEL FUND 3086
ADVANCE FOR DOUG LIEN - CHINA TRIP
001.17.558.100.43 610.00
3101
ADVANCE FOR FRANCESCA NIX - FEMA
001.21.521.210.43 69.00
3102
ADVANCE FOR JESSICA SMITH - WSSO CONF
001.21.521.230.43 119.60
3103
ADVANCE FOR LUKE GOETHALS - WSSO CONF
001.21.521.200.43 119.60
3104
ADV FOR BILL PELOZA - NLC CONF IN
001.11.511.600.43 456.00
Total : 1,374.20
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416051 8/20/2012 116060 AUTOMATIC WILBERT VAULT CO 23615
Urn for resale.
436.00.536.200.34 121.00
Total : 121.00
416052 8/20/2012 120270 BADGER METER INC 95496901
REPLACE STOCK~
430.141.100 5,550.00
freight
430.141.100 529.43
Sales Tax
430.141.100 577.54
Total : 6,656.97
416053 8/20/2012 015247 BANCARD USA 34350
ATM RENTAL FOR 4TH OF JULY~
001.33.573.901.41 100.00
Total : 100.00
416054 8/20/2012 020822 BANK OF AMERICA/SCARSELLA BROS 11-01/#5
M Street SE Grade Separation
102.00.594.420.65 30,873.75
Total : 30,873.75
416055 8/20/2012 017993 BANK OF WASHINGTON SEPT2012
JAN-DEC LOT A - 21 SO DIVISION @
505.00.524.500.45 1,850.00
JAN-DEC LOT B - 36 WEST MAIN ST @
505.00.524.500.45 650.00
Total : 2,500.00
416056 8/20/2012 013345 BANQUET & EVENT RESOURCE INC 101100
PROMOTING FACILITY RENTALS IN 2013 -
001.33.574.100.44 1,237.50
Total : 1,237.50
416057 8/20/2012 018948 BEALL, ANDREA 080312INV
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Voucher Date Vendor Invoice Description/Account Amount
416057 8/20/2012 (Continued)018948 BEALL, ANDREA
PRO TEM SERVICES RENDERED 8/3/12
001.13.512.500.41 150.00
Total : 150.00
416058 8/20/2012 121230 BELLEVUE, CITY OF 26967
eGov Alliance / HSConnect annual
001.17.562.100.41 4,100.00
Total : 4,100.00
416059 8/20/2012 182180 BENTLER, KALPNA 081212INV
COURT INTERPRETER SERVICES RENDERED
001.13.512.500.41 100.00
Total : 100.00
416060 8/20/2012 021426 BLUE LINE LEARNING GROUP 12B9194
BLOODBORNE PATHOGENS TRAINING (80 EA)
001.21.521.100.41 960.00
Total : 960.00
416061 8/20/2012 122490 BLUMENTHAL UNIFORM CO, INC 940408
NAVY CARRIERS (M. WALKER)
001.21.521.200.22 870.53
941246
NAVY CARRIERS (J. POSTAWA)
001.21.521.200.22 870.53
942387
NAVY CARRIERS (T. CHRISTIAN)
001.21.521.200.22 870.53
948868
MISC UNIFORM ITEMS (A. LINDGREN)
001.21.521.200.22 407.14
Total : 3,018.73
416062 8/20/2012 122520 BOARD, MURRAY 072512LEOFF
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.517.210.25 152.96
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Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 152.96 416062 8/20/2012 122520 122520 BOARD, MURRAY
416063 8/20/2012 015398 BOEING X-OUT GOLF LEAGUE REFUND
TOURNAMENT DEPOSIT FOR 7/16 EVENT
437.257.105 100.00
Total : 100.00
416064 8/20/2012 123150 BOWDEN, HELEN J.072312LEOFF
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.517.210.25 90.60
Total : 90.60
416065 8/20/2012 011519 BRADLEY & GUZZETTA, LLC 20229
Cable Administration for July 2012
518.00.518.880.41 1,250.00
Total : 1,250.00
416066 8/20/2012 021442 BREWER, DEBROAH LYNN JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 16.66
Total : 16.66
416067 8/20/2012 014566 BRICKMAN GROUP LTD, LLC 5122288298
July right-of-way clean up debris,
432.00.535.900.41 4,407.73
Total : 4,407.73
416068 8/20/2012 021420 BRITTANY PARK APARTMENTS 067531
UTILITY REFUND - 1303 8TH ST NE #1317
430.233.100 92.09
067532
UTILITY REFUND - 1303 8TH ST NE #1317
430.233.100 88.31
Total : 180.40
416069 8/20/2012 019931 BUILDING BLOCK JANITORIAL 73112
CLEAN-UP AFTER RENTAL OF SENIOR CENTER
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416069 8/20/2012 (Continued)019931 BUILDING BLOCK JANITORIAL
001.33.574.210.41 380.00
Total : 380.00
416070 8/20/2012 013476 BURGESS, JOHN W.070712LEOFF
LEOFF 1 VISION EXPENSE REIMBURSEMENT
001.98.522.220.25 270.00
Total : 270.00
416071 8/20/2012 012572 CALIFORNIA CONTRACTORS J23558
24 ROLLS CAUTION TAPE, 4 BAGS OF ZIP
001.33.576.100.31 817.60
USE TAX
001.33.576.100.31 77.67
USE TAX
001.237.200 -77.67
Total : 817.60
416072 8/20/2012 003237 CANNON, GAIL 082012PC
DONUTS FOR JURORS
001.13.512.500.31 24.60
Total : 24.60
416073 8/20/2012 006536 CAR WASH ENTERPRISES 363
BROWN BEAR CAR WASH (aka CAR WASH
001.17.524.200.48 10.00
BROWN BEAR CAR WASH (aka CAR WASH
001.21.521.200.48 90.00
366
BROWN BEAR CAR WASH (aka CAR WASH
001.21.521.200.48 100.00
374
BROWN BEAR CAR WASH (aka CAR WASH
001.21.521.200.48 45.00
Total : 245.00
416074 8/20/2012 021443 CARLMAS, ROSE JURY DUTY
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416074 8/20/2012 (Continued)021443 CARLMAS, ROSE
PAYMENT FOR JURY DUTY
001.13.512.500.49 18.88
Total : 18.88
416075 8/20/2012 021433 CARLTON, LOIS R BUY BACK
CEMETERY BUY BACK OF PROPERTY
436.343.609 600.00
Total : 600.00
416076 8/20/2012 004902 CARQUEST OF AUBURN #3736 4754-246127
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 -55.85
4754-247011
AFTERMARKET AUTOMOTIVE PARTS FROM
550.141.100 367.88
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 55.85
4754-247138
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 -282.49
4754-247261
AFTERMARKET AUTOMOTIVE PARTS FROM
550.141.100 362.52
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 55.85
4754-247306
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 -55.85
4754-247346
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.680.35 735.23
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 166.44
4754-247730
AFTERMARKET AUTOMOTIVE PARTS FROM
13Page:CA.B Page 20 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416076 8/20/2012 (Continued)004902 CARQUEST OF AUBURN #3736
550.00.548.680.35 367.61
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 83.22
4754-247787
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 -166.44
4754-248252
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.680.35 76.64
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 18.61
4754-248262
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 -120.45
4754-248322
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.680.35 72.04
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 18.62
4754-248607
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.100.31 -37.23
4754-249113
AFTERMARKET AUTOMOTIVE PARTS FROM
550.00.548.680.35 310.26
Total : 1,972.46
416077 8/20/2012 000285 CARTEGRAPH SYSTEM, INC R-08016
CarteFLEX Dashboard Subscription
518.00.518.880.48 357.00
CarteFLEX Mobile License Subscription
518.00.518.880.48 120.00
CarteFLEX Mobile eConnect Subscription
518.00.518.880.48 203.00
CarteFLEX YourGov Web & Mobile prorated
14Page:CA.B Page 21 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416077 8/20/2012 (Continued)000285 CARTEGRAPH SYSTEM, INC
518.00.518.880.48 458.00
USE TAX
518.00.518.880.48 108.11
USE TAX
518.237.200 -108.11
Total : 1,138.00
416078 8/20/2012 240360 CASCADE HONEYBUCKETS 1-507517
AUGUST 2012 RENTAL/SERVICE FOR PD RANGE
001.21.521.200.49 134.50
Total : 134.50
416079 8/20/2012 015760 CASE POWER AND EQUIPMENT, INC E92493
PARTS REPAIR & SERVICE FROM CASE POWER
550.00.548.680.35 137.31
E92841
PARTS REPAIR & SERVICE FROM CASE POWER
550.00.548.680.35 233.84
F55095
PARTS REPAIR & SERVICE FROM CASE POWER
550.00.548.680.48 81.16
Total : 452.31
416080 8/20/2012 131540 CASH & CARRY 100651
MISC PURCHASES FOR PARKS AND RECS
001.33.574.240.31 25.55
189094
MISC GROCERIES FOR THE SENIOR CENTER
001.33.574.210.31 533.02
195078
SPRING & SUMMER COFFEE AND SNACKS
437.00.576.680.34 63.92
Total : 622.49
416081 8/20/2012 131620 CASSELMAN, DONALD 080112LEOFF
15Page:CA.B Page 22 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416081 8/20/2012 (Continued)131620 CASSELMAN, DONALD
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.522.210.25 156.54
Total : 156.54
416082 8/20/2012 004727 CASTLE ICE ARENA 70
ICE SKATE ADMISSION FOR 7/30/12 TEEN
001.33.574.240.49 95.00
Total : 95.00
416083 8/20/2012 370450 CENTURYLINK 082012PHONES
PHONE USAGE AUGUST 2012
518.00.518.880.42 1,943.59
PHONE USAGE AUGUST 2012
431.00.535.800.42 218.28
Total : 2,161.87
416084 8/20/2012 132310 CH2M HILL 3836210
M Street SE Grade Separation
102.00.594.420.65 11,957.53
M Street Grade Separation (Underpass)
102.00.594.420.65 144,350.07
Total : 156,307.60
416085 8/20/2012 132550 CHEVRON U S A INC.35276398
STATEMENT 7/6/12-8/5/12 #35276398
001.21.521.200.31 431.06
Total : 431.06
416086 8/20/2012 021438 CHRISTIANSON, CLEET REFUND
HANGAR#311 - LAST MO SECURITY DEP
435.399.501 358.02
Total : 358.02
416087 8/20/2012 021464 CHUN, JAE KYUNG 1Z0229683
BAIL REFUND - C SPENO
651.237.172 5,000.00
16Page:CA.B Page 23 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 5,000.00 416087 8/20/2012 021464 021464 CHUN, JAE KYUNG
416088 8/20/2012 132940 CINTAS CORPORATION #461 461143173
UNIFORM LAUNDRY SERVICE FROM CINTAS
550.00.548.100.49 125.03
461146281
UNIFORM LAUNDRY SERVICE FROM CINTAS
550.00.548.100.49 125.83
Total : 250.86
416089 8/20/2012 112130 CITY OF ALGONA JULY2012
JULY 2012 ALGONA COURT REVENUE
651.237.173 2,653.74
Total : 2,653.74
416090 8/20/2012 115760 CITY OF AUBURN 082012UTILITIES
UTILITIES - WATER - SEWER - STORM JULY
505.00.524.500.47 3,892.58
UTILITIES - WATER - SEWER - STORM JULY
001.33.576.100.47 3,211.25
UTILITIES - WATER - SEWER - STORM JULY
001.42.542.300.47 1,108.86
UTILITIES - WATER - SEWER - STORM JULY
431.00.535.800.47 84.00
UTILITIES - WATER - SEWER - STORM JULY
432.00.535.900.47 63.00
Total : 8,359.69
416091 8/20/2012 122820 CITY OF BONNEY LAKE, WA 19942500000
PUMP STATION AT KERSEY WAY - BLANKET PO
430.00.534.800.47 121.04
19943720100
PUMP STATION AT 7100 LAKE TAPPS DR SE -
431.00.535.800.47 21.60
19943910000
PUMP STATION AT 2610 LAKE TAPPS PKY SE
17Page:CA.B Page 24 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416091 8/20/2012 (Continued)122820 CITY OF BONNEY LAKE, WA
431.00.535.800.47 21.60
Total : 164.24
416092 8/20/2012 001627 CITY OF FEDERAL WAY JULY2012
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 2,523.00
PAYMENT ON BEHALF OF V-NET
652.00.521.214.51 362.04
Total : 2,885.04
416093 8/20/2012 001627 CITY OF FEDERAL WAY JULY2012
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 864.29
Total : 864.29
416094 8/20/2012 008837 CITY OF KENT RI24834
PAYMENT ON BEHALF OF V-NET
652.00.521.210.51 7,387.06
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 2,523.00
PAYMENT ON BEHALF OF V-NET
652.00.521.214.51 130.91
RI24836
PAYMENT ON BEHALF OF V-NET
652.00.521.212.35 602.23
Total : 10,643.20
416095 8/20/2012 008837 CITY OF KENT 628-25602.01
WATER SERVICE AT VERDANNA SEWER PUMP
431.00.535.800.47 58.98
Total : 58.98
416096 8/20/2012 271890 CITY OF RENTON JULY2012
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 2,523.00
18Page:CA.B Page 25 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416096 8/20/2012 (Continued)271890 CITY OF RENTON
PAYMENT ON BEHALF OF V-NET
652.00.521.214.51 804.45
PAYMENT ON BEHALF OF V-NET
652.00.521.215.51 80.44
Total : 3,407.89
416097 8/20/2012 281810 SEATTLE PUBLIC UTILITIES W0074385
2012 Subscription to Real Time GPS Data
001.32.532.200.42 1,900.00
USE TAX
001.32.532.200.42 180.50
USE TAX
001.237.200 -180.50
Total : 1,900.00
416098 8/20/2012 292970 CITY OF TUKWILA JULY2012
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 2,523.00
PAYMENT ON BEHALF OF V-NET
652.00.521.214.51 644.37
PAYMENT ON BEHALF OF V-NET
652.00.521.215.51 96.66
Total : 3,264.03
416099 8/20/2012 021427 CJR DESIGN 082012INV
PUBLIC ART PROPOSAL
001.33.573.201.41 500.00
Total : 500.00
416100 8/20/2012 009720 COASTWIDE LABORATORIES T2440801
BLANKET PURCHASE ORDER FOR MISC SUPPLIES
505.00.524.500.31 79.19
T2448539-1
BLANKET PURCHASE ORDER FOR MISC SUPPLIES
505.00.524.500.31 28.57
19Page:CA.B Page 26 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416100 8/20/2012 (Continued)009720 COASTWIDE LABORATORIES
T2455698
BLANKET PURCHASE ORDER FOR MISC SUPPLIES
505.00.524.500.31 242.59
T2457852
BLANKET PURCHASE ORDER FOR MISC SUPPLIES
505.00.524.500.31 1,263.77
T2457852-1
BLANKET PURCHASE ORDER FOR MISC SUPPLIES
505.00.524.500.31 24.29
Total : 1,638.41
416101 8/20/2012 011669 COBAN TECHNOLOGIES, INC 00004516
COBAN-MOUNTING PLATE FOR NEW EDGE UNIT
518.00.518.880.35 125.00
freight
518.00.518.880.35 15.00
Sales Tax
518.00.518.880.35 13.30
00004760
Edge Tahoe Adapter Plate~
518.00.518.880.35 125.00
2- USB Cables- USB B to USB A~
518.00.518.880.35 24.00
2 Spare Coban Edge Hard Drives 40GB~
518.00.518.880.35 700.00
freight
518.00.518.880.35 25.00
Sales Tax
518.00.518.880.35 83.03
Total : 1,110.33
416102 8/20/2012 007461 COMCAST 8498340010153551
BLANKET PURCHASE ORDER~
437.00.576.680.42 98.96
8498340211157096
20Page:CA.B Page 27 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416102 8/20/2012 (Continued)007461 COMCAST
BLANKET PURCHASE ORDER~
001.33.574.210.42 66.95
8498340211271277
COMCAST-SUPERMALL INTERNET CONNECTION~
518.00.518.880.42 82.57
8498340390231043
BLANKET PURCHASE ORDER~
001.32.532.200.42 103.91
Total : 352.39
416103 8/20/2012 021329 COMPUSA RETAIL INC J08241000101
Kingston SD4/4GB SDHC Flash memory card
431.00.535.100.35 6.99
Kingston SD4/4GB SDHC Flash memory card
432.00.535.100.35 6.99
Kingston SD4/4GB SDHC Flash memory card
518.00.518.880.35 6.99
USE TAX
518.00.518.880.35 1.99
USE TAX
518.237.200 -1.99
J08241000102
Panasonic DMC-TS20D Lumix Digital Camera
431.00.535.100.35 136.03
Panasonic DMC-TS20D Lumix Digital Camera
432.00.535.100.35 136.03
Panasonic DMC-TS20D Lumix Digital Camera
518.00.518.880.35 136.03
USE TAX
518.00.518.880.35 38.76
USE TAX
518.237.200 -38.76
Total : 429.06
416104 8/20/2012 112280 CONSOLIDATED ELECTRICAL DIST 0220-553747
21Page:CA.B Page 28 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416104 8/20/2012 (Continued)112280 CONSOLIDATED ELECTRICAL DIST
LED LIGHTS - SALLY PORT
505.00.524.500.35 1,678.64
0220-553864
FLAG POLE LIGHTS
505.00.524.500.35 1,190.70
Total : 2,869.34
416105 8/20/2012 011708 CONSOLIDATED PRESS PRINTING 7144
Printing Services for City of Auburn
518.00.518.780.41 1,549.06
7226
Sales Tax
432.00.535.100.41 93.46
Sales Tax
430.00.534.100.41 93.45
Home Compost Bin Discount Postcard 5.5"
432.00.535.100.41 641.87
Home Compost Bin Discount Postcard 5.5"
430.00.534.100.41 641.86
Postcard Mailing (handling). Mail via
432.00.535.100.41 341.86
Postcard Mailing (handling). Mail via
430.00.534.100.41 341.84
Total : 3,703.40
416106 8/20/2012 134762 COSGROVE, PATRICIA 072712REIMB
MILEAGE TO MTGS 7/03/12-7/30/12
001.33.575.300.43 41.07
Total : 41.07
416107 8/20/2012 019898 COX, STEPHANIE 36577
PRINCESS DANCE CLASSES:~
001.33.574.240.41 1,587.60
Total : 1,587.60
22Page:CA.B Page 29 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416108 8/20/2012 009272 CSG SYSTEMS, INC.709682
Utility Statements - Print, Fold & Mail
430.00.534.110.41 934.83
Utility Statements - Print, Fold & Mail
431.00.535.110.41 934.83
Utility Statements - Print, Fold & Mail
432.00.535.910.41 934.83
Utility Statements - Print, Fold & Mail
434.00.537.110.41 934.81
Postage for Utility Statements - July
430.00.534.110.42 1,878.47
Postage for Utility Statements - July
431.00.535.110.42 1,878.47
Postage for Utility Statements - July
432.00.535.910.42 1,878.47
Postage for Utility Statements - July
434.00.537.110.42 1,878.48
Total : 11,253.19
416109 8/20/2012 001299 CYCLE GEAR, INC 0206776-IN
GLOVES (T. BYERS)
001.21.521.200.22 21.87
Total : 21.87
416110 8/20/2012 140330 DAILY JOURNAL OF COMMERCE 3263856
LEGAL ADVERTISING - BID CALL FOR
001.15.514.300.44 414.40
3264567
LEGAL ADVERTISING - BID CALL FOR
328.00.532.202.65 333.00
3265078
Advertise for 30th St NE Area Flooding
432.00.590.100.65 344.10
Total : 1,091.50
416111 8/20/2012 007919 DANIELI, ANN E.072412INV
23Page:CA.B Page 30 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416111 8/20/2012 (Continued)007919 DANIELI, ANN E.
PRO TEM SERVICES RENDERED 7/24/12;
001.13.512.500.41 400.00
073112INV
PRO TEM SERVICES RENDERED 7/24/12;
001.13.512.500.41 400.00
Total : 800.00
416112 8/20/2012 140510 DAROUGH, DORIS G 071612LEOFF
LEOFF 1 LONG TERM CARE MEDICAL EXPENSE
001.98.517.210.25 2,966.10
Total : 2,966.10
416113 8/20/2012 020056 DAVID T. SPANGLER COMPANY LLC 072412INV
scan & record historic KC parcel record
001.11.513.100.41 6,780.00
Total : 6,780.00
416114 8/20/2012 000304 DELL MARKETING L.P.XFW175XK4
24 Inch ViewSonic monitors for computer
518.00.518.880.35 1,538.70
Sales Tax
518.00.518.880.35 146.18
Total : 1,684.88
416115 8/20/2012 008052 DEX MEDIA WEST 100115886
BLANKET PO - ADVERTISING AT CEMETERY
436.00.536.200.44 233.22
Total : 233.22
416116 8/20/2012 012958 DJ TROPHY 234444
Inscription on glass front niche for
436.00.536.200.34 27.27
Total : 27.27
416117 8/20/2012 142160 DODD, JOHN 071912LEOFF
LEOFF 1 CLAIM FOR REIMBURSEMENT OF
24Page:CA.B Page 31 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416117 8/20/2012 (Continued)142160 DODD, JOHN
001.98.522.220.25 2,600.00
Total : 2,600.00
416118 8/20/2012 142280 DON SMALL & SONS OIL DIST CO 18197
Gas and diesel for cemetery use.
436.00.536.200.31 3,190.51
18202
FUEL/PROPANE FOR GOLF MAINT.
437.00.576.600.32 876.16
SEPT2012
2012 LEASE OF PARKING LOT JAN-DEC @
505.00.524.500.45 1,300.00
Total : 5,366.67
416119 8/20/2012 142280 THE TRUCK SHOP 58991
MITSUBISHI PARTS & SERVICE FROM THE
550.00.548.680.35 250.22
Total : 250.22
416120 8/20/2012 021413 DOWNS, STEVE & JENNIFER 028038
UTILITY REFUND - 31395 112TH AVE SE
430.233.100 107.05
UTILITY REFUND - 31395 112TH AVE SE
431.233.100 1.65
UTILITY REFUND - 31395 112TH AVE SE
432.233.100 0.48
UTILITY REFUND - 31395 112TH AVE SE
434.233.100 0.45
Total : 109.63
416121 8/20/2012 160560 DREAMTIME GRAPHIC DESIGN 706
Design & Production of Auburn
518.00.518.780.41 2,000.00
Total : 2,000.00
416122 8/20/2012 003968 DUNBAR ARMORED INC 3103379
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416122 8/20/2012 (Continued)003968 DUNBAR ARMORED INC
AUG ARMORED CAR SER PARKS/COURT
001.13.512.500.41 643.68
3103380
AUG ARMORED CAR SER PARKS/COURT
001.33.574.100.41 458.84
Total : 1,102.52
416123 8/20/2012 021311 DUNCAN, FRANCIS 080212INV
UMPIRING FOR YOUTH BASEBALL GAMES
001.33.574.240.41 400.00
Total : 400.00
416124 8/20/2012 006969 ECIVIS COM, LLC 102315
GN: Research-Enterprise Edition~
518.00.518.880.48 11,500.00
USE TAX
518.00.518.880.48 1,092.50
USE TAX
518.237.200 -1,092.50
Total : 11,500.00
416125 8/20/2012 019309 ECLIPSE PROCESS SERVICE, LLC 104646
Eclipse Process Service~
001.356.903 114.10
Total : 114.10
416126 8/20/2012 150420 ECONOLITE CONTROL PROD, INC 99797
New Signal Controllers and Conflict
328.00.532.202.64 33,003.30
99941
New Signal Controllers and Conflict
328.00.532.202.64 10,109.04
Total : 43,112.34
416127 8/20/2012 004566 EDEN ADVANCED PEST TECHNOLOGIE 888982
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416127 8/20/2012 (Continued)004566 EDEN ADVANCED PEST TECHNOLOGIE
2012 MOSQUITO LARVAL SITE MONITORING,
432.00.535.100.41 6,734.25
888987
2012 MOSQUITO LARVAL SITE MONITORING,
432.00.535.100.41 5,076.42
888989
2012 MOSQUITO LARVAL SITE MONITORING,
432.00.535.100.41 6,734.25
888991
2012 MOSQUITO LARVAL SITE MONITORING,
432.00.535.100.41 4,826.76
Total : 23,371.68
416128 8/20/2012 020241 ELECTRONIC DATA SOLUTIONS 9898
Trimble Yuma Tablet with Win7 Pro OS.~
518.00.518.880.35 3,712.00
freight
518.00.518.880.35 18.90
Sales Tax
518.00.518.880.35 354.44
Total : 4,085.34
416129 8/20/2012 017866 EMPIRE, INC.2014REVISED
GREEN FERTILIZERS
437.00.576.600.31 3,655.48
ADDITIONAL USE TAX
437.00.576.600.31 30.29
ADDITIONAL USE TAX
437.237.200 -30.29
Total : 3,655.48
416130 8/20/2012 020534 ERSHIGS, INC.39018
Reconfigure towers inlet pipes Howard
430.00.534.800.41 16,859.51
Sales Tax
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416130 8/20/2012 (Continued)020534 ERSHIGS, INC.
430.00.534.800.41 1,601.66
Total : 18,461.17
416131 8/20/2012 013291 EWING IRRIGATION PRODUCTS 4941756
Parts for irrigation system.
436.00.536.200.31 115.47
5007251
Parts for irrigation system.
436.00.536.200.31 59.58
5014801
Parts for irrigation system.
436.00.536.200.31 71.06
5014802
Parts for irrigation system.
436.00.536.200.31 64.88
5099177
Supplies for irrigation system at
436.00.536.200.31 283.30
5127436
Supplies for irrigation system at
436.00.536.200.31 69.08
5149743
OPEN PO FOR MISC IRRIGATION PARTS AND
001.33.576.100.31 128.75
5149748
PPE Muck Boots for Richard and Kent in
432.00.535.900.22 170.76
Sales Tax
432.00.535.900.22 16.22
5156447
OPEN PO FOR MISC IRRIGATION PARTS AND
001.33.576.100.31 109.43
5178867
OPEN PO FOR MISC IRRIGATION PARTS AND
001.33.576.100.31 67.01
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416131 8/20/2012 (Continued)013291 EWING IRRIGATION PRODUCTS
5199218
OPEN PO FOR MISC IRRIGATION PARTS AND
001.33.576.100.31 14.39
5207859
OPEN PO FOR MISC IRRIGATION PARTS AND
001.33.576.100.31 50.21
5215039
OPEN PO FOR MISC IRRIGATION PARTS AND
001.33.576.100.31 34.95
Total : 1,255.09
416132 8/20/2012 021423 EXCAL VISUAL LLP 277952
NPDES Training DVD Kit to train
432.00.535.100.49 609.75
USE TAX
432.00.535.100.49 57.92
USE TAX
432.237.200 -57.92
Total : 609.75
416133 8/20/2012 013660 EXTEND NETWORKS, INC 12-8119504
ITS Video server maintenance
518.00.518.880.48 1,466.05
Sales Tax
518.00.518.880.48 139.27
Total : 1,605.32
416134 8/20/2012 007114 FASTENAL CO WAFED116450
Supplies for cemetery use.
436.00.536.200.31 168.57
Total : 168.57
416135 8/20/2012 021444 FEIERDAY, LIGAYA G.JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 16.66
29Page:CA.B Page 36 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 16.66 416135 8/20/2012 021444 021444 FEIERDAY, LIGAYA G.
416136 8/20/2012 016812 FINANCIAL CONSULTANTS 12804
Labor to install Coban system in unit
550.00.548.680.48 480.00
Sales Tax
550.00.548.680.48 45.60
12821
NEW UNIT PREP FOR # P054C;~
550.00.590.100.64 15.00
LED Vertex Corners, (2) White for
550.00.590.100.64 420.00
LED Grill Mounted Whelen D4 Light Bar
550.00.590.100.64 210.00
Dome Light, R/W
550.00.590.100.64 55.00
Backflash
550.00.590.100.64 130.00
100W Speaker
550.00.590.100.64 165.00
Whelen HHS2200 Siren Driver
550.00.590.100.64 400.00
Skid Plate
550.00.590.100.64 300.00
MZL Timer
550.00.590.100.64 120.00
Used Truck Vault
550.00.590.100.64 1,000.00
Used OE Tahoe Console
550.00.590.100.64 395.00
Labor, including radio install and
550.00.590.100.64 1,800.00
Sales Tax
550.00.590.100.64 475.95
Total : 6,011.55
30Page:CA.B Page 37 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416137 8/20/2012 161085 FIRST AMERICAN TITLE INS CO 874-W2012-27803
RECORDING FEE FOR ABATEMENT AT 2121
001.17.524.200.41 63.00
874-W2012-27853
RECORDING FEES FOR THE JULY 11, 2012
001.17.524.200.41 63.00
Total : 126.00
416138 8/20/2012 021418 FLAMM, DANIEL W.058347
UTILITY REFUND - 5169 S 303RD PL
432.233.100 15.75
Total : 15.75
416139 8/20/2012 162340 FLEET PRIDE 48997671
VEHICLE REPAIR PARTS FROM FLEET PRIDE
550.00.548.680.35 53.83
Total : 53.83
416140 8/20/2012 161410 FLEX-PLAN SERVICES, INC.199884
FLEX-PLAN SERVICES Jan pymt.~
001.14.514.230.41 225.40
Total : 225.40
416141 8/20/2012 019957 FONPEE LLC REFUND
ACCT#MB090014 - PERFORMANCE BOND DEPOSIT
001.239.100 3,000.00
Total : 3,000.00
416142 8/20/2012 014531 FRASER, MARK C.JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 17.77
Total : 17.77
416143 8/20/2012 016613 FRED MEYER 069993
UTILITY REFUND - 801 AUBURN WAY N
434.233.100 125.86
31Page:CA.B Page 38 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 125.86 416143 8/20/2012 016613 016613 FRED MEYER
416144 8/20/2012 162250 FRED MEYER STORES- CUST CHARGE 596941
BACKPACKS AND SCHOOL SUPPLIES
001.33.574.240.31 42.87
Total : 42.87
416145 8/20/2012 007721 FUTURE VISIONS, INC 070312-073112
DRUG TREATMENT FOR THE MONTH OF JULY
001.13.512.510.41 2,250.00
Total : 2,250.00
416146 8/20/2012 170090 G O S PRINTING CORP 78550
Printing Services for City of Auburn
518.00.518.780.41 1,807.30
Total : 1,807.30
416147 8/20/2012 004550 GAMEWORKS 201-2232
TEEN TRIP THING 8/2 - 2 HR GAMEPLAY~
001.33.574.240.49 442.00
Total : 442.00
416148 8/20/2012 021410 GENOA HEALTHCARE LLC 021905
UTILITY REFUND - 510 E MAIN ST
430.233.100 42.16
Total : 42.16
416149 8/20/2012 019276 GLOBAL SECURITY AND 4080601
SECURITY SYSTEM AT MARY OLSON FARM
001.33.575.300.41 179.85
Total : 179.85
416150 8/20/2012 017578 GOLDER ASSOCIATES INC.325912
ENG SVCS FOR WELL 1 IMPROVEMENTS~
430.00.590.100.65 17,545.49
Total : 17,545.49
32Page:CA.B Page 39 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416151 8/20/2012 012454 GOODBYE GRAFFITI SEATTLE 16542
"D" ST SE & 21ST ST SE GRAFFITI
001.33.576.100.41 390.92
Total : 390.92
416152 8/20/2012 171620 GOSNEY MOTOR PARTS, INC 544866
AUTO REPAIR PARTS FROM GOSNEY~
550.141.100 87.59
547933
EQUIPMENT SUPPLIES FOR GOLF MAINT.
437.00.576.600.31 141.59
549443
Supplies for cemetery use.
436.00.536.200.31 157.02
550237
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.680.35 292.58
550275
AUTO REPAIR PARTS FROM GOSNEY~
550.141.100 74.28
550305
AUTO REPAIR PARTS FROM GOSNEY~
430.00.534.800.31 37.54
550351
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.100.31 294.87
550357
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.100.35 427.04
550431
Supplies for cemetery use.
436.00.536.200.31 -19.62
550624
AUTO REPAIR PARTS FROM GOSNEY~
550.141.100 20.70
551040
33Page:CA.B Page 40 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416152 8/20/2012 (Continued)171620 GOSNEY MOTOR PARTS, INC
EQUIPMENT SUPPLIES FOR GOLF MAINT.
437.00.576.600.31 21.66
551056
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.100.31 185.06
551059
EQUIPMENT SUPPLIES FOR GOLF MAINT.
437.00.576.600.31 5.09
551092
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.100.31 85.00
551118
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.680.35 50.88
551119
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.100.31 191.18
551205
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.680.35 326.74
551257
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.680.35 212.20
551258
AUTO REPAIR PARTS FROM GOSNEY~
550.141.100 24.05
551265
AUTO REPAIR PARTS FROM GOSNEY~
550.141.100 4.76
551369
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.680.35 0.87
551507
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.100.35 261.67
34Page:CA.B Page 41 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416152 8/20/2012 (Continued)171620 GOSNEY MOTOR PARTS, INC
551643
AUTO REPAIR PARTS FROM GOSNEY~
550.00.548.680.35 156.22
552251
MISC. PARTS AND SUPPLIES FOR PARKS
001.33.576.100.31 51.64
Total : 3,090.61
416153 8/20/2012 010577 GRACE'S CLEANING SERVICE 073112INV
CLEANING OF OFFICE BUILDINGS: PARKS
001.33.574.100.41 35.00
CLEANING OF OFFICE BUILDINGS: PARKS
001.33.576.100.41 140.00
Total : 175.00
416154 8/20/2012 021406 GRAEBER, CHIP & SHERRI 011812
UTILITY REFUND - 6652 FRANCIS LOOP SE
431.233.100 151.39
Total : 151.39
416155 8/20/2012 171920 GRALL, COY FRANKLIN 071812LEOFF
LEOFF 1 VISION EXPENSE REIMBURSEMENT
001.98.522.220.25 270.00
Total : 270.00
416156 8/20/2012 004236 GRAYBAR ELECTRIC CO., INC.961430249
Holophane - GV3C-Perf Shield ,
001.42.542.300.31 2,284.60
freight
001.42.542.300.31 110.00
Sales Tax
001.42.542.300.31 227.49
Total : 2,622.09
416157 8/20/2012 013347 GUSTAFSON, DOUG 3984
35Page:CA.B Page 42 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416157 8/20/2012 (Continued)013347 GUSTAFSON, DOUG
EMPLOYEE WELLNESS PICNIC - SEPT 14, 2012
001.13.516.100.49 573.75
Total : 573.75
416158 8/20/2012 180120 H D FOWLER CO I3152680
IRRIGATION SUPPLIES FOR GOLF MAINT.
437.00.576.600.31 41.57
I3175466
IRRIGATION SUPPLIES FOR GOLF MAINT.
437.00.576.600.31 16.02
I3176314
WATER/SEWER/STORM SERVICE REPAIR PARTS
432.00.535.900.35 125.02
I3186041
MISC. IRRIGATION SUPPLIES FOR PARKS
001.33.576.100.31 326.65
I3189176
MISC. IRRIGATION SUPPLIES FOR PARKS
001.33.576.100.31 37.61
Total : 546.87
416159 8/20/2012 004932 HAMILTON, PS, ROBERT 080212INV
PRO TEM SERVICES RENDERED 8/2/12
001.13.512.500.41 300.00
080612INV
PRO TEM SERVICES RENDERED 8/6/12
001.13.512.500.41 200.00
Total : 500.00
416160 8/20/2012 021452 HAMMOND, MICHAEL VERNON JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 16.66
Total : 16.66
416161 8/20/2012 180960 HAROLDS PLUMBING 49777
36Page:CA.B Page 43 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416161 8/20/2012 (Continued)180960 HAROLDS PLUMBING
HOUSING REPAIR--ANDREW MARRANT PLUMBING
119.00.559.200.63 464.37
Total : 464.37
416162 8/20/2012 021462 HARRIS, JANET 071812INV
COSTUMES FOR THEATER CAMP
001.33.575.280.31 57.13
Total : 57.13
416163 8/20/2012 017249 HASH, ERIN 072512REIMB
MILEAGE REIMB 6/29-7/25
001.33.575.300.43 49.34
Total : 49.34
416164 8/20/2012 011670 HD SUPPLY WATERWORKS, LTD 4924241
H-15451 1 1/2" 110 CTS X (F) IP COUPLING
430.141.100 179.76
H15451
430.141.100 214.24
H15428
430.141.100 102.40
Sales Tax
430.141.100 47.16
5079833
H-15451 2" 110 CTS X (F) IP COUPLING~
430.141.100 107.12
H-15428 2" 110CTS X (M) IP COUPLING~
430.141.100 256.00
Sales Tax
430.141.100 34.50
5115916
REPLACE STOCK~
430.141.100 166.12
Sales Tax
430.141.100 15.79
37Page:CA.B Page 44 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416164 8/20/2012 (Continued)011670 HD SUPPLY WATERWORKS, LTD
5134824
HYDRANT AND WATER SERVICE PARTS FROM HD
430.00.534.800.31 1.45
Total : 1,124.54
416165 8/20/2012 181230 HEAD-QUARTERS 25263
PORTABLE TOILET SERVICE AT VARIOUS PARK
001.33.576.100.45 697.50
25264
SANI-CAN & HAND WASH STATION, MARY
001.33.575.300.45 169.00
3341-8
Portable toilet service
436.00.536.200.49 74.50
Total : 941.00
416166 8/20/2012 181560 HENDERSON, ED 080712LEOFF
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.522.210.25 23.00
Total : 23.00
416167 8/20/2012 021428 HENDRICKSON, DEAN 1503880
PARKS REFUND
001.347.699 135.00
Total : 135.00
416168 8/20/2012 020744 HENLEY USA LLC 069730
UTILITY REFUND - 29102 122ND WAY SE
431.233.100 62.40
REFUND
PARTIAL REFUND ON PERMIT#BLD12-0140
001.345.830 274.95
PARTIAL REFUND ON PERMIT#BLD12-0140
001.322.100 423.00
Total : 760.35
38Page:CA.B Page 45 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416169 8/20/2012 182855 HORTICULTURE SERVICES, INC.1002242
FALL FLOWERS
001.33.576.100.31 406.68
Total : 406.68
416170 8/20/2012 013762 HUDSON, CRAIG 081212REIMB
WCCFA CONF IN IDAHO, MEALS, LODGING, GAS
436.00.536.100.43 1,115.91
Total : 1,115.91
416171 8/20/2012 190160 I A E M REGISTRATION/MILLER
Grant Funded-Conference Registration
001.21.525.100.49 120.00
Conference Registration
001.21.525.100.49 405.00
Total : 525.00
416172 8/20/2012 230000 ICON MATERIALS CORP 50-1716069
ASPHALT, CONCRETE AND RELATED MATERIALS
432.00.535.900.31 539.91
50-1718072
ASPHALT, CONCRETE AND RELATED MATERIALS
430.00.534.800.31 795.74
50-1720449
140 TONS OF GREENS TOPDRESSING SAND
437.00.576.600.31 291.66
Total : 1,627.31
416173 8/20/2012 190360 IMAGE MASTERS INC 108139
SIGNAGE - INVOICE NO. 108139
001.17.524.200.31 49.93
108166
NAMEPLATE FOR BOARD (M. RUBY), DOC
001.21.521.100.31 65.54
Total : 115.47
416174 8/20/2012 019646 INCH, RICHARD D 072612INV
39Page:CA.B Page 46 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416174 8/20/2012 (Continued)019646 INCH, RICHARD D
HOUSING REPAIR--BRIAN CURRANT'S
119.00.559.200.63 181.77
072712INV
HOUSING REPAIR--EVELYN MYERS' GRAB BAR
119.00.559.200.63 262.80
073012INV
HOUSING REPAIR--DELORES WEHMEYER'S HOT
119.00.559.200.63 45.99
Total : 490.56
416175 8/20/2012 017045 INDUSTRY SIGN & GRAPHICS 26988
Printing services
518.00.518.780.41 98.55
27370
Printing services
518.00.518.780.41 197.10
Total : 295.65
416176 8/20/2012 002701 INFORM PUGET SOUND 2222
POSTER DISTRIBUTION
001.33.575.300.44 432.00
Total : 432.00
416177 8/20/2012 019492 KERSEY 3 DIV 2 LLC 069643
UTILITY REFUND - 2237 55TH ST SE
430.233.100 84.58
Total : 84.58
416178 8/20/2012 020644 JACOBS ENGINEERING GROUP INC W3X62700-01
DESIGN SVCS FOR 2012 LOCAL PAVEMENT PRES
103.00.595.300.65 89,256.66
DESIGN SVCS FOR 2012 LOCAL PAVEMENT PRES
432.00.590.100.65 5,950.44
DESIGN SVCS FOR 2012 LOCAL PAVEMENT PRES
430.00.590.100.65 23,801.77
40Page:CA.B Page 47 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 119,008.87 416178 8/20/2012 020644 020644 JACOBS ENGINEERING GROUP INC
416179 8/20/2012 021397 JALLY, JI JI 070412INV
HONORARIUM CHECK FOR JULY 4TH
001.17.557.200.41 50.00
Total : 50.00
416180 8/20/2012 021398 JARA, DARLA 070412INV
HONORARIUM FOR INTERNATIONAL FESTIVAL
001.17.557.200.41 50.00
Total : 50.00
416181 8/20/2012 200600 JARGER, DAVID 071112LEOFF
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.517.210.25 113.19
Total : 113.19
416182 8/20/2012 201200 JCI JONES CHEMICALS INC 553636
CHLORINE GAS & SODIUM HYPOCHLORITE FROM
430.00.534.800.31 1,950.00
553637
CHLORINE GAS & SODIUM HYPOCHLORITE FROM
430.00.534.800.31 988.09
553647
CHLORINE GAS & SODIUM HYPOCHLORITE FROM
430.00.534.800.31 -500.00
553648
CHLORINE GAS & SODIUM HYPOCHLORITE FROM
430.00.534.800.31 -500.00
Total : 1,938.09
416183 8/20/2012 012244 JILLIAN ENTERPRISES, LLC SEPT2012
Blanket Po for 2012 theater lease per
001.33.575.280.75 3,206.10
Blanket Po for 2012 theater lease per
001.33.575.280.83 2,956.41
41Page:CA.B Page 48 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 6,162.51 416183 8/20/2012 012244 012244 JILLIAN ENTERPRISES, LLC
416184 8/20/2012 019689 JOHANSEN EXCAVATING INC.11-25/#5
2011 LOCAL ST PAVEMENT RECONSTRCTN-PH
103.00.595.300.65 68,811.14
2011 LOCAL ST PAVEMENT RECONSTRCTN-PH
431.00.590.100.65 6,520.03
2011 LOCAL ST PVMNT RECON PH 2 CO 2 &
430.00.590.100.65 5,814.67
2011 LOCAL ST PVMNT RECON PH 2 CO 2 &
431.00.590.100.65 28,336.95
Total : 109,482.79
416185 8/20/2012 021416 JOHNSON, ANDREW 053003
UTILITY REFUND - 11695 SE 308TH PL
430.233.100 4.25
Total : 4.25
416186 8/20/2012 021445 JORGENSEN, BRUCE M.JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 16.66
Total : 16.66
416187 8/20/2012 210360 K C FINANCE 2004868
Local Hazardous Waste Charge - 2nd
434.00.537.800.51 100,843.56
Total : 100,843.56
416188 8/20/2012 210360 K C FINANCE 11000151
Monthly INET services contract $567 per
518.00.518.880.42 375.00
2001142
Transit Now Service - Auburn Route 910
102.00.594.420.41 45,099.64
8190
DISPOSAL SERVICES OF SANITARY SEWER
432.00.535.900.51 258.04
42Page:CA.B Page 49 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416188 8/20/2012 (Continued)210360 K C FINANCE
WLRD WRIA9 1001364
SERVICES FOR 1ST TRIMESTER - KC WLRD -
001.98.558.100.41 13,577.32
Total : 59,310.00
416189 8/20/2012 210360 K C OFFICE OF FINANCE JULY2012
JULY 2012 CRIME VICTIMS COMPENSATION
651.237.180 1,058.58
Total : 1,058.58
416190 8/20/2012 210360 K C PET LICENSE PET LICENSES
KC PET LICENSES SOLD BY PERMIT CENTER
651.237.103 75.00
KC PET LICENSES SOLD BY CLERKS OFFICE
651.237.103 525.00
Total : 600.00
416191 8/20/2012 210360 K C ADMIN BLDG FILING FEES
BLANKET PO - FILING FEES, LIENS
430.00.534.110.41 248.00
FILING FEES
BLANKET PO - FILING FEES, LIENS
430.00.534.110.41 372.00
FILING FEES
BLANKET PO - FILING FEES, LIENS
430.00.534.110.41 434.00
Total : 1,054.00
416192 8/20/2012 019027 KALLCENTS E25950073112
PAYMENT ON BEHALF OF V-NET
652.00.521.212.42 59.03
Total : 59.03
416193 8/20/2012 021453 KELLEY, HENRY CLIFFORD JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 18.88
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 18.88 416193 8/20/2012 021453 021453 KELLEY, HENRY CLIFFORD
416194 8/20/2012 005334 KELSOE, KELLY & SUZANNE 051183
UTILITY REFUND - 124 8TH ST SE
430.233.100 185.67
Total : 185.67
416195 8/20/2012 003120 KEY BANK/RODARTE CONSTRUCTION 12-01/#2
CP1103, 132nd Ave SE Tacoma Pipeline 5
430.00.590.100.65 6,252.28
Total : 6,252.28
416196 8/20/2012 211210 KING COUNTY UMPIRES ASSOC 063012/A
OFFICIALS FOR ADULT SOFTBALL GAMES FOR
001.33.574.240.41 170.00
073112/1
OFFICIALS FOR ADULT SOFTBALL GAMES FOR
001.33.574.240.41 976.00
073112/2
OFFICIALS FOR ADULT SOFTBALL GAMES FOR
001.33.574.240.41 2,632.00
Total : 3,778.00
416197 8/20/2012 020890 KRONOS INCORPORATED 10692060
Telestaff Enterprise 130 licenses~
518.00.518.880.48 5,421.33
Sales Tax
518.00.518.880.48 515.03
Total : 5,936.36
416198 8/20/2012 008271 KUT-KWICK CORPORATION 045722
PN#21-385 Neutral safety switch for Kut
550.00.548.680.35 62.00
freight
550.00.548.680.35 63.03
USE TAX
550.00.548.680.35 11.88
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416198 8/20/2012 (Continued)008271 KUT-KWICK CORPORATION
USE TAX
550.237.200 -11.88
046055
Inventory, replacement blades for
550.141.100 720.00
freight
550.141.100 57.97
USE TAX
550.141.100 73.91
USE TAX
550.237.200 -73.91
Total : 903.00
416199 8/20/2012 010586 LAKES ELECTRIC, INC.00012118
SEWER PUMP STATION REPAIRS BY LAKES
431.00.535.800.48 255.18
Total : 255.18
416200 8/20/2012 220480 LAKESIDE INDUSTRIES, INC 12033633MB
ASPHALT & RELATED STREET PRODUCTS FROM
001.42.542.300.31 120.29
Total : 120.29
416201 8/20/2012 021439 LAROSA, MANUEL REFUND
HANGAR#81 - LAST MO SECURITY DEP
435.399.501 633.61
Total : 633.61
416202 8/20/2012 021417 LEE, KYUNG & GRACE 054990
UTILITY REFUND - 407 3RD ST NE
430.233.100 199.10
Total : 199.10
416203 8/20/2012 002979 LEE'S SANITATION SERVICE INC 10340
PUMP OUT SEPTIC TANK @ 2401 STUCK RIVER
45Page:CA.B Page 52 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416203 8/20/2012 (Continued)002979 LEE'S SANITATION SERVICE INC
001.33.576.100.41 1,012.88
Total : 1,012.88
416204 8/20/2012 020312 LEIN, DOUG 073112REIMB
PARKING - VARIOUS ECON DEV MTGS,
001.17.558.100.43 149.38
Total : 149.38
416205 8/20/2012 021446 LEISCHNER, NATHAN J.JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 15.55
Total : 15.55
416206 8/20/2012 018725 LENIHAN, LAINE 080312INV
CRIME SCENE INVESTIGATION CAMP
001.33.574.240.41 260.00
Total : 260.00
416207 8/20/2012 221710 LES SCHWAB TIRES 39700029135
TIRES, BATTERIES, ALIGNMENTS AND OTHER
434.00.537.800.41 30.00
39700029274
TIRES, BATTERIES, ALIGNMENTS AND OTHER
550.00.548.680.35 1,336.39
39700030207
TIRES, BATTERIES, ALIGNMENTS AND OTHER
550.141.100 627.41
Total : 1,993.80
416208 8/20/2012 221810 LEWIS, PETER 080212REIMB
TAXI SERVICE AT US CONF OF MAYORS IN
001.11.513.100.43 130.00
Total : 130.00
416209 8/20/2012 021010 LIGHT EXCAVATION SERVICES LLC 004-380
Service Hydraulic lift
46Page:CA.B Page 53 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416213 8/20/2012 (Continued)222200 LOWE'S HIW, INC
SHOP AND BUILDING SUPPLIES
437.00.576.600.31 17.83
18865
MISC SUPPLIES LOWE'S - INSTALL WEED
001.17.558.100.49 72.52
23234
SMALL TOOLS, LAWN, GARDEN &
430.00.534.800.31 4.89
23456
MISC SUPPLY PURCHASES FOR PARKS MAINT.
001.33.576.100.31 4.34
23475
BLANKET PURCHASE ORDER FOR
505.00.524.500.31 810.63
23578
DONALD HILL PURCHASE OF MISC BLD TOOLS
001.17.524.200.31 71.44
23644
Supplies for cemetery use.
436.00.536.200.31 14.46
23677
SMALL TOOLS, LAWN, GARDEN &
550.00.548.150.31 9.86
24075
MISC SUPPLY PURCHASES FOR PARKS MAINT.
001.33.576.100.31 69.55
24095
SMALL TOOLS, LAWN, GARDEN &
001.42.542.300.31 48.85
24108
SMALL TOOLS, LAWN, GARDEN &
430.00.534.800.31 91.45
24109
SMALL TOOLS, LAWN, GARDEN &
430.00.534.800.31 35.71
48Page:CA.B Page 55 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416213 8/20/2012 (Continued)222200 LOWE'S HIW, INC
24129
MISC SUPPLY PURCHASES FOR PARKS MAINT.
001.33.576.100.31 41.57
24139
MISC SUPPLY PURCHASES FOR PARKS MAINT.
001.33.576.100.31 7.99
24162
Supplies for cemetery use.
436.00.536.200.31 36.42
24250
SMALL TOOLS, LAWN, GARDEN &
431.00.535.800.31 7.62
24457
MISC SUPPLY PURCHASES FOR PARKS MAINT.
001.33.576.100.31 5.91
24491
MISC. ITEMS FOR PD RANGE
001.21.521.200.48 84.37
24554
MISC. ITEMS FOR PD RANGE
001.21.521.200.48 34.82
24566
MISC SUPPLY PURCHASES FOR PARKS MAINT.
001.33.576.100.31 15.99
24574
SMALL TOOLS, LAWN, GARDEN &
432.00.535.900.31 15.65
24611
SMALL TOOLS, LAWN, GARDEN &
001.42.542.300.31 31.84
24651
SHOP AND BUILDING SUPPLIES
437.00.576.600.31 69.26
24673
SMALL TOOLS, LAWN, GARDEN &
49Page:CA.B Page 56 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416213 8/20/2012 (Continued)222200 LOWE'S HIW, INC
001.42.542.300.31 58.25
24676
MISC SUPPLY PURCHASES FOR PARKS MAINT.
001.33.576.100.31 19.16
24682
MISC SUPPLY PURCHASES FOR PARKS MAINT.
001.33.576.100.31 24.83
24731
SMALL TOOLS, LAWN, GARDEN &
001.42.542.300.31 69.42
24779
SMALL TOOLS, LAWN, GARDEN &
430.00.534.800.31 12.77
24797
SMALL TOOLS, LAWN, GARDEN &
432.00.535.900.31 50.88
24807
SMALL TOOLS, LAWN, GARDEN &
432.00.535.900.31 12.45
24857
SMALL TOOLS, LAWN, GARDEN &
001.42.542.300.31 80.88
24885
BLANKET PURCHASE ORDER FOR
001.21.521.200.48 672.87
24926
BLANKET PURCHASE ORDER FOR
505.00.524.500.31 97.72
24971
SMALL TOOLS, LAWN, GARDEN &
430.00.534.800.31 24.04
Total : 3,217.46
416214 8/20/2012 004273 LSAW - SW CHAPTER MEMBER ID 111
Annual Dues for LSAW Membership for
50Page:CA.B Page 57 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416214 8/20/2012 (Continued)004273 LSAW - SW CHAPTER
001.32.532.200.49 200.00
MEMBER ID 2552
Annual Dues for LSAW Membership for
001.32.532.200.49 60.00
MEMBER ID 8026
Annual Dues for LSAW Membership for
001.32.532.200.49 60.00
MEMBER ID 8027
Annual Dues for LSAW Membership for
001.32.532.200.49 60.00
Total : 380.00
416215 8/20/2012 021408 LUKEZIC, RICHARD & JACKIE 017880
UTILITY REFUND - 5604 ELIZABETH AVE SE
430.233.100 207.52
Total : 207.52
416216 8/20/2012 012329 LUMINANCE MEDIA SERVICES 07-00582
HONORARIUM CHECK FOR JULY 4TH
001.17.557.200.41 383.25
Total : 383.25
416217 8/20/2012 010463 LYNDEN PRECAST LLC 11872
Grave liners, vaults & cremation boxes
436.00.536.200.34 1,149.00
11879
Grave liners, vaults & cremation boxes
436.00.536.200.34 1,140.00
11881
Grave liners, vaults & cremation boxes
436.00.536.200.34 100.00
Total : 2,389.00
416218 8/20/2012 021051 MACDONALD MILLER FACILITY PM021766
HVAC PREV MAINT AND ENERGY MGMNT
51Page:CA.B Page 58 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416218 8/20/2012 (Continued)021051 MACDONALD MILLER FACILITY
505.00.524.500.41 2,463.75
Total : 2,463.75
416219 8/20/2012 021454 MACKO, LESLIE RUTH JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 13.33
Total : 13.33
416220 8/20/2012 021463 MARGO, STEVEN & HEATHER REBATE
WATER UTILITY TOILET REBATE PROGRAM
430.00.534.100.41 176.00
Total : 176.00
416221 8/20/2012 021455 MASSENA, WILLIAM A.JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 16.66
Total : 16.66
416222 8/20/2012 231130 MATTHEWS INTERNATIONAL BRONZE 91112352
Marker for resale - Gammons
436.00.536.200.34 578.33
91181318
Markers for resale (Daniel & Powell)
436.00.536.200.34 448.25
91195814
Markers for resale (Daniel & Powell)
436.00.536.200.34 448.98
Total : 1,475.56
416223 8/20/2012 013433 MCAFEE INV612354
BLANKET PURCHASE ORDER~
518.00.518.880.49 1,559.75
USE TAX
518.00.518.880.49 148.17
USE TAX
518.237.200 -148.17
52Page:CA.B Page 59 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 1,559.75 416223 8/20/2012 013433 013433 MCAFEE
416224 8/20/2012 021343 MCCARTHY, MICHAEL & CALLIE 006903
UTILITY REFUND - 2833 U ST SE
430.233.100 118.23
Total : 118.23
416225 8/20/2012 021456 MCCONNAUGHEY, LJ JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 11.11
Total : 11.11
416226 8/20/2012 021411 MCDONALD, KELLY 022846
UTILITY REFUND - 225 N ST SE
430.233.100 31.68
Total : 31.68
416227 8/20/2012 002600 MCKINNEY TRAILERS & CONTAINERS T54983A
TRANSPORTATION CHARGE FOR PICK UP OF
001.21.521.200.49 109.50
Total : 109.50
416228 8/20/2012 017991 MEHL, JULIE 082012PC
PARKING AT CHENEY STADIUM
001.33.574.240.49 10.00
PAINT & SUPPLIES FOR PIANOS ON PARADE
001.33.573.901.31 26.42
PARKING, DAYCAMP FIELD TRIP
001.33.574.240.49 36.58
PARKING, SPORTS CAMP
001.33.574.240.49 14.64
PETTY CASH OVERAGE
001.369.810 -34.89
Total : 52.75
416229 8/20/2012 019108 MERIDIAN SCALE 27250
SERVICE, TECHNICIAN HOURS FOR REPAIRS
53Page:CA.B Page 60 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416229 8/20/2012 (Continued)019108 MERIDIAN SCALE
001.21.521.300.48 93.08
Total : 93.08
416230 8/20/2012 013113 MESA, MANUEL 062312REIMB
Manny Mesa CDL renewal fee
431.00.535.800.49 61.00
Total : 61.00
416231 8/20/2012 021401 MESTIZAS, JOYAS 081112INV
HONORARIUM FOR INTERNATIONAL FESTIVAL
001.17.557.200.41 200.00
Total : 200.00
416232 8/20/2012 232610 METRO - KC DEPT OF FINANCE 30000945
King County Metro Sewer Disposal
431.00.535.800.51 1,040,426.59
Total : 1,040,426.59
416233 8/20/2012 021457 MICHEL, TERRY D.JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 16.66
Total : 16.66
416234 8/20/2012 021434 MIDDLE EAST INTERNATIONAL SVC 080112INV
INTERPRETING SERVICES RENDERED (ARABIC)
001.21.521.210.41 269.96
Total : 269.96
416235 8/20/2012 016297 MIKE'S TRAPPING 080112INV
PEST REMOVAL SERVICES PROVIDED BY
432.00.535.900.41 300.00
USE TAX
432.00.535.900.41 28.50
USE TAX
432.237.200 -28.50
54Page:CA.B Page 61 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 300.00 416235 8/20/2012 016297 016297 MIKE'S TRAPPING
416236 8/20/2012 019308 MILES RESOURCES LLC 11-13/#12
C207A, A Street NW Extension,~
102.00.594.420.65 441,321.69
Total : 441,321.69
416237 8/20/2012 233210 MILES SAND AND GRAVEL 817129
SAND & GRAVEL FROM MILES SAND & GRAVEL
001.42.542.300.31 161.36
Total : 161.36
416238 8/20/2012 008731 MINAHAN, KAREN M.080412REIM
DUI VICTIM PANEL PRESENTER
001.13.512.510.41 100.00
MILEAGE
001.13.512.510.43 13.99
Total : 113.99
416239 8/20/2012 233580 MINUTEMAN PRESS OF AUBURN 12611
Printing Services for City of Auburn
518.00.518.780.41 95.11
12640
Printing Services for City of Auburn
518.00.518.780.41 271.54
Total : 366.65
416240 8/20/2012 004245 MORCHIN, WILLIAM 066691
UTILITY REFUND - 331 3RD ST NE
430.233.100 8.10
Total : 8.10
416241 8/20/2012 000290 MULTI SERVICE CENTER 2NDQTR2012-BG1202
2012 CDBG Funding for Multi-Services
119.00.559.200.41 1,325.00
Total : 1,325.00
55Page:CA.B Page 62 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416242 8/20/2012 234850 MUSEUM OF FLIGHT 1826844-0731
MUSEUM OF FLIGHT - TEEN TRIP THING 7/30
001.33.574.240.49 126.00
Total : 126.00
416243 8/20/2012 004452 N C MACHINERY / POWER SYSTEMS SECS0546813
Emergency Cooling pump for unit #6432D,
550.00.548.680.35 237.97
Sales Tax
550.00.548.680.35 22.61
Total : 260.58
416244 8/20/2012 241180 NATIONAL BARRICADE CO, LLC 242607
STREET SUPPLIES & RENTALS FROM NATIONAL
001.42.542.300.31 303.83
Total : 303.83
416245 8/20/2012 241800 NATL ALLIANCE FOR YOUTH SPORTS 22570
COACH CERTIFICATIONS FOR BASEBALL,
001.33.574.240.49 180.00
Total : 180.00
416246 8/20/2012 021414 NELSON, ERIC 029872
UTILITY REFUND - 30609 127TH PL SE
430.233.100 403.20
UTILITY REFUND - 30609 127TH PL SE
431.233.100 3.87
UTILITY REFUND - 30609 127TH PL SE
432.233.100 1.13
Total : 408.20
416247 8/20/2012 242150 NEXTEL COMMUNICATIONS 864702496-042
PAYMENT ON BEHALF OF V-NET
652.00.521.212.42 45.51
Total : 45.51
416248 8/20/2012 021347 NISPURUK, ERIC & KERRI 011180
56Page:CA.B Page 63 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416248 8/20/2012 (Continued)021347 NISPURUK, ERIC & KERRI
UTILITY REFUND - 2009 62ND LOOP SE
431.233.100 169.41
Total : 169.41
416249 8/20/2012 016194 NOFFKE'S TOWING 12624
TOWING SERVICES 2003 KIA SPECTRA GREEN
001.21.521.200.41 193.64
Total : 193.64
416250 8/20/2012 021447 NORMAN, NANCY ELLEN JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 13.33
Total : 13.33
416251 8/20/2012 021150 NORTHWEST WELDING & GASES 2289
HELIUM FOR KIDS DAY AND JULY 4TH
001.33.574.240.31 507.53
Total : 507.53
416252 8/20/2012 250210 OFFICE DEPOT 1471981546
IPHONE CASE FOR MAYOR
518.00.518.880.31 9.99
Sales Tax
518.00.518.880.31 0.95
1483440393
Car charging kits for council
518.00.518.880.31 39.98
iPhone cases
518.00.518.880.31 74.95
iPhone screen protectors
518.00.518.880.31 64.95
iPad screen protector for engineering
518.00.518.880.31 16.99
Sales Tax
518.00.518.880.31 24.40
57Page:CA.B Page 64 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416252 8/20/2012 (Continued)250210 OFFICE DEPOT
Extra phone charging cables
518.00.518.880.31 59.96
1489862184
OFFICE SUPPLIES FOR PARKS & REC, SENIOR
001.33.574.210.31 136.43
611192376001
iPhone 4S Backup Battery Case
518.00.518.880.31 43.65
Sales Tax
518.00.518.880.31 4.15
613587190001
Supplies for office use.
436.00.536.100.31 55.85
615844351001
Blanket PO for Miscellaneous Office
001.32.532.200.31 256.47
618433409001
MISC SUPPLIES INV 618433409001
001.21.521.100.31 58.70
618500976001
Blanket PO for Miscellaneous Office
001.32.532.200.31 60.26
619413333001
Fin dept supplies - post it notes,
001.14.514.230.31 25.25
619455508001
Office Supplies for Multimedia Dept.
518.00.518.780.31 60.03
Total : 992.96
416253 8/20/2012 122670 OFFICEMAX CONTRACT INC 454923
OfficeMax for Council Packet printing
518.00.518.780.41 313.14
454924
OfficeMax for Council Packet printing
58Page:CA.B Page 65 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416253 8/20/2012 (Continued)122670 OFFICEMAX CONTRACT INC
518.00.518.780.41 556.67
531685
OfficeMax for Council Packet printing
518.00.518.780.41 319.88
545836
OfficeMax for Council Packet printing
518.00.518.780.41 296.46
545837
OfficeMax for Council Packet printing
518.00.518.780.41 838.87
635770
OfficeMax for Council Packet printing
518.00.518.780.41 321.41
635771
OfficeMax for Council Packet printing
518.00.518.780.41 1,020.04
710680
OfficeMax for Council Packet printing
518.00.518.780.41 212.00
805359
OfficeMax for Council Packet printing
518.00.518.780.41 388.49
820531
OfficeMax for Council Packet printing
518.00.518.780.41 147.20
820532
OfficeMax for Council Packet printing
518.00.518.780.41 537.42
Total : 4,951.58
416254 8/20/2012 122670 OFFICEMAX CONTRACT INC 400132
City-wide paper supply for City of
518.00.518.780.31 177.00
607093
City-wide paper supply for City of
59Page:CA.B Page 66 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416254 8/20/2012 (Continued)122670 OFFICEMAX CONTRACT INC
518.00.518.780.31 106.20
611668
COPIER/PRINTER PAPER FOR PD; 12 CT (10
001.21.521.100.31 424.82
619143
City-wide paper supply for City of
518.00.518.780.31 121.87
619524
MISC OFFICE SUPPLIES
001.13.512.500.31 26.19
629517
OFFICE SUPPLIES FOR PARKS, SENIOR
001.33.574.220.31 61.12
644689
OFFICE EQUIPMENT & SUPPLIES FROM
550.00.548.100.31 92.42
680766
OFFICE SUPPLIES FOR PARKS, SENIOR
001.33.575.280.31 182.66
681588
OFFICE SUPPLIES FOR PARKS, SENIOR
001.33.574.220.31 253.53
704228
MISC OFFICE SUPPLIES
001.13.512.500.31 57.38
751103
OFFICE SUPPLIES FOR PARKS, SENIOR
001.33.574.220.31 133.14
782063
OFFICE SUPPLIES FOR PARKS, SENIOR
001.33.574.220.31 176.26
794556
OFFICE SUPPLIES FOR LEGAL DEPT
001.15.515.100.31 393.18
60Page:CA.B Page 67 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 2,205.77 416254 8/20/2012 122670 122670 OFFICEMAX CONTRACT INC
416255 8/20/2012 021458 OHIRA, JULI A.JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 14.44
Total : 14.44
416256 8/20/2012 019058 OLBRECHTS & ASSOC, PLLC 080212INV
JULY, 2012 HEARING EXAMINER SERVICES
001.17.558.100.41 1,176.00
Total : 1,176.00
416257 8/20/2012 012740 OLYMPIC SECURITY SERVICES, INC SI+0026371
COURT SECURITY SCRRENERS
001.13.512.500.41 76.00
Total : 76.00
416258 8/20/2012 021335 ON-SITE ENVIRONMENTAL INC.1207-122
EPA Enviro Testing for M Street
102.00.594.420.65 795.00
Total : 795.00
416259 8/20/2012 020009 OSSORIO, PAUL 080412REIM
DUI VICTIM PANELPRESENTER
001.13.512.510.41 100.00
MILEAGE
001.13.512.510.43 23.09
Total : 123.09
416260 8/20/2012 016417 PACIFIC COAST MEMORIALS, INC 12-01435
Markers for resale
436.00.536.200.34 745.00
12-01553
Markers for resale
436.00.536.200.34 230.00
12-01654
8 x 12 BRONZE PLAQUE AND MOUNT - AEP -
61Page:CA.B Page 68 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416260 8/20/2012 (Continued)016417 PACIFIC COAST MEMORIALS, INC
001.17.558.100.49 495.00
USE TAX
001.17.558.100.49 47.02
USE TAX
001.237.200 -47.02
12-01655
Markers for resale.
436.00.536.200.34 315.00
12-01656
Markers for resale.
436.00.536.200.34 425.00
12-01657
Markers for resale.
436.00.536.200.34 425.00
Total : 2,635.00
416261 8/20/2012 021312 PACIFIC CONTAINER CORP 18647
State contract document archive boxes
550.141.300 1,133.65
freight
550.141.300 50.00
Sales Tax
550.141.300 107.70
Total : 1,291.35
416262 8/20/2012 260240 PACIFIC POWER GENERATION 842362-00
2012 Generator Preventative Maint,
505.00.524.500.48 601.70
842374-00
2012 Generator Preventative Maint,
505.00.524.500.48 560.67
842399-00
GENERATOR PARTS & SERVICE BY PACIFIC
430.00.534.800.48 903.38
842406-00
62Page:CA.B Page 69 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416262 8/20/2012 (Continued)260240 PACIFIC POWER GENERATION
2012 Generator Preventative Maint,
505.00.524.500.48 539.24
842407-00
2012 Generator Preventative Maint,
505.00.524.500.48 602.25
842417-00
2012 Generator Preventative Maint,
505.00.524.500.48 424.32
842752-00
GENERATOR REPAIR & MAINTENANCE FOR
431.00.535.800.48 652.62
842827-00
GENERATOR REPAIR & MAINTENANCE FOR
432.00.535.900.48 472.88
842828-00
GENERATOR REPAIR & MAINTENANCE FOR
431.00.535.800.48 536.71
842830-00
GENERATOR REPAIR & MAINTENANCE FOR
431.00.535.800.48 461.26
842831-00
GENERATOR REPAIR & MAINTENANCE FOR
431.00.535.800.48 1,325.41
Total : 7,080.44
416263 8/20/2012 016577 PACIFIC PUBLIC AFFAIRS 072612INV
4.25 HRS OF CONSULTING SERVICES~
001.17.558.100.41 850.00
Total : 850.00
416264 8/20/2012 020416 PAPA JOHN'S PIZZA S3015-12-0798
OPEN PO FOR PARKS AND REC PROGRAMS
001.33.574.240.31 8.80
Total : 8.80
63Page:CA.B Page 70 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416265 8/20/2012 002132 PAPE MACHINERY 8209370
JOHN DEERE HEAVY EQUIPMENT PARTS FROM
550.00.548.680.35 186.92
Total : 186.92
416266 8/20/2012 261620 PARKER PAINT MFG CO, INC 021014893
(5) GALLONS FOR PD RANGE - INV 021014893
001.21.521.200.48 131.19
021014894
(1) GALLON FOR PD RANGE - INV 021014894
001.21.521.200.48 26.49
Total : 157.68
416267 8/20/2012 261680 PARKLAND PUTTERS 198325
MINIATURE GOLF ON 7/18/12
001.33.574.240.49 180.00
Total : 180.00
416268 8/20/2012 001585 PARTRIDGE, JOHN 072312REIMB
NLC-PSCP CONF IN NASHVILLE, LODGING &
001.11.511.600.43 1,375.38
Total : 1,375.38
416269 8/20/2012 016025 PAUL YESTER PRODUCTIONS AAT120807
SOUND TECH SERVICES AND SOUND EQUIPMENT
001.33.573.901.41 572.75
SOUND SERVICES AT AUBURN AVE. THEATER
001.33.573.901.41 200.00
SOUND SERVICES AND SOUND SYSTEM RENTAL
001.33.573.201.41 642.75
Total : 1,415.50
416270 8/20/2012 021412 PAUL, ELAINE & P BROWNE 027147
UTILITY REFUND - 11810 SE 322ND PL
430.233.100 258.19
UTILITY REFUND - 11810 SE 322ND PL
64Page:CA.B Page 71 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416270 8/20/2012 (Continued)021412 PAUL, ELAINE & P BROWNE
431.233.100 1.65
UTILITY REFUND - 11810 SE 322ND PL
432.233.100 0.48
Total : 260.32
416271 8/20/2012 018431 PAYO DANCE GROUP 070412INV
HONORARIUM CHECK FOR JULY 4TH
001.17.557.200.41 50.00
081112INV
HONORARIUM FOR INTERNATIONAL FESTIVAL
001.17.557.200.41 50.00
Total : 100.00
416272 8/20/2012 012214 PEARL BUILDING SERVICES 7500
CLEANING SERVICES OF RENTAL BUILDINGS
001.33.576.100.41 400.00
7508
CLEANING SERVICES OF RENTAL BUILDINGS
001.33.576.100.41 250.00
7509
CLEANING SERVICES OF RENTAL BUILDINGS
001.33.576.100.41 250.00
Total : 900.00
416273 8/20/2012 262190 PEARPOINT INC CD166161
REPAIR PARTS & SERVICE BY PEARPOINT ON
431.00.535.800.48 529.41
Total : 529.41
416274 8/20/2012 016179 PETEK, PH.D, THOMAS C.8219
POLICE PSYCH EVALUATIONS - MARC
001.21.521.100.41 900.00
Total : 900.00
416275 8/20/2012 262670 PETERSEN BROTHERS INC 1210101
Repair/Replace damaged guardrail at the
65Page:CA.B Page 72 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416275 8/20/2012 (Continued)262670 PETERSEN BROTHERS INC
001.42.542.300.48 3,025.13
Repair/Replace damaged guardrail on
001.42.542.300.48 4,115.15
Sales Tax
001.42.542.300.48 678.33
Total : 7,818.61
416276 8/20/2012 263070 PIERCE COUNTY AUDITOR FILING FEES
BLANKET PO FOR FILING FEES, LIENS
430.00.534.110.41 372.00
Total : 372.00
416277 8/20/2012 016640 PITNEY BOWES GLOBAL FINANCIAL 8302317-JN12
Invoice #: 8302317-JN12~
518.00.518.780.45 3,797.59
9761249-JY12
Invoice:9761249-JY12~
518.00.518.780.45 547.50
Total : 4,345.09
416278 8/20/2012 263350 PITNEY BOWES INC ACCT#29260965
Replenish postage for Pitney Bowes mail
518.00.518.880.42 10,000.00
Total : 10,000.00
416279 8/20/2012 263360 PITZL, WILLIAM 080412LEOFF
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.517.210.25 74.10
Total : 74.10
416280 8/20/2012 263510 PLATT ELECTRIC 2064609
BLANKET PURCHASE ORDER - ELECTRICAL
505.00.524.500.31 70.69
2095740
ELECTRICAL PARTS & SUPPLIES FROM PLATT
001.42.542.300.31 227.19
66Page:CA.B Page 73 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416280 8/20/2012 (Continued)263510 PLATT ELECTRIC
2098905
ELECTRICAL PARTS & SUPPLIES FROM PLATT
001.42.542.300.31 84.99
Total : 382.87
416281 8/20/2012 014645 POPPLETON, KAREN L.CLEM
FOOT CARE SERVICES AT THE SENIOR CENTER
001.33.574.210.41 5.00
V.KRINGELBACH
FOOT CARE SERVICES AT THE SENIOR CENTER
001.33.574.210.41 20.00
V.ROSIL
FOOT CARE SERVICES AT THE SENIOR CENTER
001.33.574.210.41 20.00
Total : 45.00
416282 8/20/2012 013364 PORT OF SEATTLE POLICE VNET163
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 2,523.00
PAYMENT ON BEHALF OF V-NET
652.00.521.212.51 187.19
Total : 2,710.19
416283 8/20/2012 264140 PRAXAIR DISTRIBUTION INC 43184666
WELDING SUPPLIES & EQUIPMENT FROM
001.42.542.300.48 205.68
43508910
WELDING SUPPLIES & EQUIPMENT FROM
550.00.548.100.35 139.58
43508911
WELDING SUPPLIES & EQUIPMENT FROM
550.00.548.100.35 20.04
Total : 365.30
416284 8/20/2012 290210 PREMIER MEMORIAL 12-1249
67Page:CA.B Page 74 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416284 8/20/2012 (Continued)290210 PREMIER MEMORIAL
Markers for resale
436.00.536.200.34 825.00
12-2184
Markers for resale
436.00.536.200.34 237.00
Total : 1,062.00
416285 8/20/2012 014568 PRENOVOST, NEAL 065704
UTILITY REFUND - 504 11TH ST SE
430.233.100 136.33
Total : 136.33
416286 8/20/2012 002719 PRINTCO, INC 049241
Printing services (blanket)
518.00.518.780.41 374.93
049291
Printing services (blanket)
518.00.518.780.41 617.58
049329
Printing services (blanket)
518.00.518.780.41 273.75
049340
Printing services (blanket)
518.00.518.780.41 1,544.61
Total : 2,810.87
416287 8/20/2012 264670 PRO-TOW AUBURN/MAPLE VALLEY 113749
TOWING SERVICES 1997 FORD CROWN VIC
001.21.521.200.41 240.28
Total : 240.28
416288 8/20/2012 265220 PUGET SOUND ENERGY 082012GAS/ELEC
ELECTRICAL AND GAS CHARGES FOR
505.00.524.500.47 9,051.04
ELECTRICAL AND GAS CHARGES FOR
68Page:CA.B Page 75 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416288 8/20/2012 (Continued)265220 PUGET SOUND ENERGY
001.33.576.100.47 237.27
ELECTRICAL AND GAS CHARGES FOR
001.42.542.300.47 9,750.01
ELECTRICAL AND GAS CHARGES FOR
430.00.534.800.47 10,863.10
ELECTRICAL AND GAS CHARGES FOR
431.00.535.800.47 823.63
1822451009
PSE UTILITY LOCKBOX PAYMENT PROCESSING
430.00.534.110.41 477.19
PSE UTILITY LOCKBOX PAYMENT PROCESSING
431.00.535.110.41 477.19
PSE UTILITY LOCKBOX PAYMENT PROCESSING
432.00.535.910.41 477.19
PSE UTILITY LOCKBOX PAYMENT PROCESSING
434.00.537.110.41 477.19
Total : 32,633.81
416289 8/20/2012 270210 QUIRING MONUMENTS, INC 127811
Markers for resale
436.00.536.200.34 90.00
127812
Markers for resale
436.00.536.200.34 90.00
127813
Markers for resale
436.00.536.200.34 90.00
127814
Markers for resale
436.00.536.200.34 318.00
127815
Markers for resale
436.00.536.200.34 105.00
127893
Markers for resale
69Page:CA.B Page 76 of 218
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70
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416289 8/20/2012 (Continued)270210 QUIRING MONUMENTS, INC
436.00.536.200.34 200.00
127997
Markers for resale
436.00.536.200.34 852.00
127998
Markers for resale
436.00.536.200.34 558.00
127999
Markers for resale
436.00.536.200.34 90.00
128000
Markers for resale
436.00.536.200.34 90.00
128289
Inscriptions and marker for resale.
436.00.536.200.34 90.00
128290
Inscriptions and marker for resale.
436.00.536.200.34 90.00
128291
Inscriptions and marker for resale.
436.00.536.200.34 105.00
128443
Marker and inscription for resale.
436.00.536.200.31 1,672.00
128601
Inscriptions and marker for resale.
436.00.536.200.34 329.00
128602
Inscriptions and marker for resale.
436.00.536.200.34 90.00
128848
Marker and inscription for resale.
436.00.536.200.31 90.00
70Page:CA.B Page 77 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 4,949.00 416289 8/20/2012 270210 270210 QUIRING MONUMENTS, INC
416290 8/20/2012 020365 R & R INDUSTRIES INC.414310
REPLACE STOCK~
550.141.200 120.00
PE321-L L LIME RAIN PANT~
550.141.200 120.00
J320-L XL LIME RAIN COAT~
550.141.200 120.00
PE321-L XL LIME RAIN PANT~
550.141.200 120.00
J320-L 2XL LIME RAIN COAT~
550.141.200 120.00
PE321-L 2XL LIME RAIN PANT~
550.141.200 120.00
J320-L 3XL LIME RAIN COAT~
550.141.200 120.00
PE321-L 3XL LIME RAIN PANT~
550.141.200 120.00
freight
550.141.200 38.06
Sales Tax
550.141.200 94.82
Total : 1,092.88
416291 8/20/2012 020486 RC GRAPHICS 442
GRAPHICS FOR BIKE HELMETS - INV 442
001.21.521.200.41 32.85
Total : 32.85
416292 8/20/2012 021419 RE/MAX 066111
UTILITY REFUND - 407 27TH ST SE
430.233.100 4.32
Total : 4.32
416293 8/20/2012 017340 RESOURCE STEWARDS, LLC 1062
71Page:CA.B Page 78 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416293 8/20/2012 (Continued)017340 RESOURCE STEWARDS, LLC
2012 RESIDENTIAL RECYCLING PROGRAM ~
434.00.537.120.41 1,480.00
1063
2012 SCHOOLS RECYCLING PROGRAM~
434.00.537.120.41 920.00
Total : 2,400.00
416294 8/20/2012 018875 RH2 ENGINEERING, INC 56321
Lakeland Hills Reservoir 6~
430.00.590.100.68 1,931.50
Total : 1,931.50
416295 8/20/2012 020948 RICHMOND AMERICAN HOMES 067993
UTILITY REFUND - 6805 QUINCY AVE SE
431.233.100 88.51
Total : 88.51
416296 8/20/2012 021012 RICOH AMERICAS CORPORATION 87399727
PAYMENT ON BEHALF OF V-NET
652.00.521.212.45 295.66
Total : 295.66
416297 8/20/2012 021040 RICOH USA INC.87309290
Council- $240.43~
518.00.518.880.45 7,083.03
87372443
Council Copier Lease for 7/10-8/9/12
518.00.518.880.45 246.86
Total : 7,329.89
416298 8/20/2012 003580 RIGHT! SYSTEMS, INC 115283
8 WIRELESS ACCESS POINTS DOWNTWN AP
518.00.518.880.65 9,174.00
Sales Tax
518.00.518.880.65 871.53
72Page:CA.B Page 79 of 218
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City of Auburn
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 10,045.53 416298 8/20/2012 003580 003580 RIGHT! SYSTEMS, INC
416299 8/20/2012 020410 ROBBINS COMPANY 1723613
OPEN PO FOR CYLINDER/HELIUM RENTAL
001.33.574.210.45 13.14
Total : 13.14
416300 8/20/2012 020530 ROBERTSON PROPERTIES GROUP REFUND
ACCT#MB0400340 CASH DEPOSIT IN LIEU OF
001.239.100 56,600.00
Total : 56,600.00
416301 8/20/2012 005162 ROBERTSON, CAROLYN 072512REIMB
MILEAGE & PARKING TO MTGS 7/5-7/25
001.11.513.100.43 100.48
Total : 100.48
416302 8/20/2012 021448 ROBERTSON, DONNA C.JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 15.55
Total : 15.55
416303 8/20/2012 272630 RODARTE CONSTRUCTION INC 12-01/#2
CP1103, 132nd Ave SE Tacoma Pipeline 5
430.00.590.100.65 130,672.54
Total : 130,672.54
416304 8/20/2012 009835 RUSNAK, LAW OFFICES OF MATTHEW J.080612INV
BLANKET PURCHASE ORDER FOR PUBLIC
001.13.512.500.41 26,250.00
Total : 26,250.00
416305 8/20/2012 019740 RUSSIAN-UKRAINIAN SDA CHURCH 070412INV
HONORARIUM CHECK FOR JULY 4TH 2012
001.17.557.200.41 50.00
Total : 50.00
73Page:CA.B Page 80 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416306 8/20/2012 020841 RUTHERFORD, BEVERLY GEORGIANA 080712INV
CERT Graduation Vests
001.21.525.100.22 91.00
USE TAX
001.21.525.100.22 8.64
USE TAX
001.237.200 -8.64
Total : 91.00
416307 8/20/2012 018562 S & S CONCRETE 060412/GFARM
ROTOTILLING SOD AT GAME FARM PARK NEW
321.00.576.802.65 509.18
071612/LESGOV
ACID STAINING AND ACID ETCHING @ LES
001.33.573.201.41 750.00
ACID STAINING AND ACID ETCHING @ LES
001.33.576.100.41 1,166.25
Total : 2,425.43
416308 8/20/2012 013072 SAFELITE FULFILLMENT, INC.00440-052470
WINDSHIELD REPAIRS & INSTALLATION BY
550.00.548.680.48 109.40
05043-141198
WINDSHIELD REPAIRS & INSTALLATION BY
550.00.548.680.48 179.06
05043-141226
WINDSHIELD REPAIRS & INSTALLATION BY
550.00.548.680.48 157.04
Total : 445.50
416309 8/20/2012 021354 SANCHES-TORRES, SILVESTRE 052067
UTILITY REFUND - 640 2ND ST NW
430.233.100 10.08
Total : 10.08
416310 8/20/2012 014110 SATCOM DIRECT COMMUNICATIONS 57279774
74Page:CA.B Page 81 of 218
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75
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416310 8/20/2012 (Continued)014110 SATCOM DIRECT COMMUNICATIONS
Sat phone invoices for year
001.21.525.100.42 79.90
Total : 79.90
416311 8/20/2012 280870 SCARFF MOTORS, INC 531513
REPAIR & SERVICE FROM SCARFF MOTORS ON
550.141.100 129.78
532050
REPAIR & SERVICE FROM SCARFF MOTORS ON
550.00.548.680.35 106.85
532242
REPAIR & SERVICE FROM SCARFF MOTORS ON
550.00.548.680.35 27.35
532613
REPAIR & SERVICE FROM SCARFF MOTORS ON
550.00.548.680.35 596.74
REPAIR & SERVICE FROM SCARFF MOTORS ON
550.00.548.100.31 109.50
532672
REPAIR & SERVICE FROM SCARFF MOTORS ON
550.00.548.680.35 19.10
532744
REPAIR & SERVICE FROM SCARFF MOTORS ON
550.00.548.680.35 431.12
C09121
REPAIR & SERVICE FROM SCARFF MOTORS ON
550.00.548.680.48 174.65
C09274
REPAIR & SERVICE FROM SCARFF MOTORS ON
550.00.548.680.48 554.15
C09832
REPAIR & SERVICE FROM SCARFF MOTORS ON
550.00.548.680.48 236.84
C10000
REPAIR & SERVICE FROM SCARFF MOTORS ON
75Page:CA.B Page 82 of 218
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City of Auburn
76
4:41:44PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416311 8/20/2012 (Continued)280870 SCARFF MOTORS, INC
550.00.548.680.48 1,293.66
Total : 3,679.74
416312 8/20/2012 280865 SCARSELLA BROS INC 11-01/#5
M Street SE Grade Separation
102.00.594.420.65 593,982.78
Total : 593,982.78
416313 8/20/2012 019210 SCHAFER ENTERPRISES INC 8698
HATS AND SHIRTS FOR 7-12 GRADE BASEBALL
001.33.574.240.31 740.23
ADDITIONAL USE TAX
001.33.574.240.31 1.48
ADDITIONAL USE TAX
001.237.200 -1.48
8940
T-SHIRTS FOR SUMMER SPORTS CAMPS
001.33.574.240.31 702.80
ADDITIONAL USE TAX
001.33.574.240.31 1.41
ADDITIONAL USE TAX
001.237.200 -1.41
8947
HATS AND SHIRTS FOR 7-12 GRADE BASEBALL
001.33.574.240.31 2,922.57
ADDITIONAL USE TAX
001.33.574.240.31 5.85
ADDITIONAL USE TAX
001.237.200 -5.85
8948
HATS AND SHIRTS FOR 7-12 GRADE BASEBALL
001.33.574.240.31 72.52
ADDITIONAL USE TAX
001.33.574.240.31 0.15
ADDITIONAL USE TAX
76Page:CA.B Page 83 of 218
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City of Auburn
77
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416313 8/20/2012 (Continued)019210 SCHAFER ENTERPRISES INC
001.237.200 -0.15
8966
T-SHIRTS FOR SUMMER SPORTS CAMPS
001.33.574.240.31 1,263.96
HATS AND SHIRTS FOR 3-6 GRADE BASEBALL
001.33.574.240.31 4,800.00
8967
T-SHIRTS FOR SUMMER SPORTS CAMPS
001.33.574.240.31 911.37
SHIRTS FOR T-BALL, SOFTBALL AND DODGE
001.33.574.240.31 3,000.00
SHIRTS FOR T-BALL, SOFTBALL AND
001.33.574.240.31 420.03
ADDITIONAL USE TAX
001.33.574.240.31 7.93
ADDITIONAL USE TAX
001.237.200 -7.93
Total : 14,833.48
416314 8/20/2012 015191 SCHMITKE, MARK 080212INV
UMPIRE IN CHIEF AND UMPIRE FOR YOUTH
001.33.574.240.41 480.00
Total : 480.00
416315 8/20/2012 014952 SEATTLE AUTOMOTIVE 05-872853
Police car brake inventory, front brake
550.141.100 508.50
Rear brake pad set. BRK-6W1Z2200BA.
550.141.100 180.76
Front brake rotor. BRK-3W1Z1125AA
550.141.100 452.00
Rear brake rotor. BRK-3W7Z2C026AA
550.141.100 305.10
22" Motorcraft wiper blades.
550.141.100 142.40
77Page:CA.B Page 84 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416315 8/20/2012 (Continued)014952 SEATTLE AUTOMOTIVE
Sales Tax
550.141.100 150.93
05-873099
AUTOMOTIVE PARTS AND SUPPLIES AS
550.00.548.680.35 111.38
05-873415
AUTOMOTIVE PARTS AND SUPPLIES AS
550.00.548.680.35 27.27
05-874200
AUTOMOTIVE PARTS AND SUPPLIES AS
550.141.100 432.13
05-874786
AUTOMOTIVE PARTS AND SUPPLIES AS
550.00.548.680.35 99.03
05-875513
AUTOMOTIVE PARTS AND SUPPLIES AS
550.141.100 432.13
05-875599
AUTOMOTIVE PARTS AND SUPPLIES AS
550.00.548.680.35 111.38
05-877160
AUTOMOTIVE PARTS AND SUPPLIES AS
550.141.100 324.10
Total : 3,277.11
416316 8/20/2012 019926 SEATTLE BUDDHIST CHURCH 070412INV
HONORARIUM CHECK FOR JULY 4TH
001.17.557.200.41 50.00
Total : 50.00
416317 8/20/2012 282040 SEATTLE TIMES 107302
LEGAL ADVERTISING FOR PROJECT CP1112 AD
328.00.532.202.65 156.10
LEGAL ADVERTISING FOR PROJECT CP1122 AD
432.00.590.100.65 305.69
78Page:CA.B Page 85 of 218
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416317 8/20/2012 (Continued)282040 SEATTLE TIMES
LEGAL ADVERTISING FOR MONTH OF JULY
001.15.514.300.44 1,326.85
Total : 1,788.64
416318 8/20/2012 282100 SECOMA FENCE INC 8712
Replace damaged cut fence sections and
430.00.534.800.41 852.00
Sales Tax
430.00.534.800.41 80.94
Total : 932.94
416319 8/20/2012 000679 SENTINEL PEST CONTROL, INC 64072
PEST CONTROL SERVICES BY SENTINEL PEST
550.00.548.150.48 56.94
Total : 56.94
416320 8/20/2012 015690 SHARP ELECTRONICS CORP C753071-701
BLANKET PURCHASE ORDER~
518.00.518.880.45 54.75
Total : 54.75
416321 8/20/2012 019989 SHATS, MARINA 070412INV
HONORARIUM CHECK FOR JULY 4TH
001.17.557.200.41 50.00
081112INV
HONORARIUM FOR INTERNATIONAL FESTIVAL
001.17.557.200.41 50.00
Total : 100.00
416322 8/20/2012 001187 SHRED-IT WESTERN WASHINGTON 101193897
ACCT#1003665 - 2012 SHREDDING SERVICES
001.11.511.600.49 12.38
ACCT#1003665 - 2012 SHREDDING SERVICES
001.13.516.100.49 12.38
ACCT#1003665 - 2012 SHREDDING SERVICES
79Page:CA.B Page 86 of 218
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City of Auburn
80
4:41:44PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416322 8/20/2012 (Continued)001187 SHRED-IT WESTERN WASHINGTON
001.15.514.300.49 12.38
ACCT#1003665 - 2012 SHREDDING SERVICES
001.15.515.100.49 12.36
101201117
PD DOCUMENT SHREDDING - DOS: 7/25/12;
001.21.521.100.41 49.50
101201118
SHREDDING PD (101201118) ON 8/8/12
001.21.521.100.41 49.50
101204625
SHREDDING SERVICES FROM SHRED-IT
001.42.542.300.41 9.90
SHREDDING SERVICES FROM SHRED-IT
430.00.534.800.41 9.90
SHREDDING SERVICES FROM SHRED-IT
432.00.535.900.41 9.90
SHREDDING SERVICES FROM SHRED-IT
550.00.548.100.41 9.90
SHREDDING SERVICES FROM SHRED-IT
431.00.535.800.41 9.90
101206897
ACCT#1009564 - 2012 SHREDDING SERVICES
001.14.514.230.49 16.34
ACCT#1009564 - 2012 SHREDDING SERVICES
518.00.518.880.49 16.34
ACCT#1009564 - 2012 SHREDDING SERVICES
001.21.521.100.41 8.42
ACCT#1009564 - 2012 SHREDDING SERVICES
001.32.532.200.49 8.40
101237882
OPEN PO FOR PAPER SHREDDING SERVICES AT
001.33.574.100.41 49.50
Total : 297.00
416323 8/20/2012 283305 SHROPSHIRE, MONROE S.080312LEOFF
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Voucher Date Vendor Invoice Description/Account Amount
416323 8/20/2012 (Continued)283305 SHROPSHIRE, MONROE S.
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.522.210.25 181.65
Total : 181.65
416324 8/20/2012 141680 SIEMENS INDUSTRY, INC.900829354
Bioxide (sewer pump stations) reduces
431.00.535.800.31 10,280.40
Sales Tax
431.00.535.800.31 976.64
900831595
Bioxide (sewer pump stations) reduces
431.00.535.800.31 9,716.20
Sales Tax
431.00.535.800.31 923.04
Total : 21,896.28
416325 8/20/2012 021407 SMITH, ROSS 014651
UTILITY REFUND - 602 17TH ST SE
430.233.100 52.41
Total : 52.41
416326 8/20/2012 021421 SODOMA, PHILLIP & HONG 069375
UTILITY REFUND - 617 7TH ST SE
430.233.100 87.85
Total : 87.85
416327 8/20/2012 002543 SOROPTIMIST INTERNATIONAL LOZIER
ANNUAL ASSESSMENT 2012-2013
001.33.574.210.49 440.00
Total : 440.00
416328 8/20/2012 012363 SOUND PEST MANAGEMENT, INC 22141
Quarterly service for ants, spiders and
436.00.536.200.31 93.08
Total : 93.08
81Page:CA.B Page 88 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416329 8/20/2012 005003 SOUND PUBLISHING INC.478591
ACCT#50146199 JULY WEBSITE ADS
518.00.518.780.44 358.12
JULY ADS FOR ARTRAGEOUS IN AUBURN
001.33.573.201.44 486.00
Auburn Reporter Ad, July 20 - Home
434.00.537.120.44 333.75
Marketing the Auburn International
001.33.573.901.44 900.00
Total : 2,077.87
416330 8/20/2012 284890 SOUND SAFETY PRODUCTS CO, INC 2471505-01
SAFETY ITEMS FROM SOUND SAFETY PRODUCTS
434.00.537.800.31 20.50
2472859-01
SAFETY ITEMS FROM SOUND SAFETY PRODUCTS
434.00.537.100.31 15.08
Total : 35.58
416331 8/20/2012 012558 SOUTH SOUND PRINTING 2013670
Printing services (blanket)
518.00.518.780.41 202.58
2013747
Printing services (blanket)
518.00.518.780.41 301.13
2013780
Printing services (blanket)
518.00.518.780.41 1,180.41
2013791
Printing services (blanket)
518.00.518.780.41 268.28
Total : 1,952.40
416332 8/20/2012 019890 SPA FAMILY LTD PARTNERSHIP 066839
UTILITY REFUND - 1255 29TH ST SE
430.233.100 198.31
82Page:CA.B Page 89 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 198.31 416332 8/20/2012 019890 019890 SPA FAMILY LTD PARTNERSHIP
416333 8/20/2012 002733 STAR RENTAL & SALES, INC 33-084205-04
MISC EQUIPMENT RENTALS FOR PARKS MAINT.
001.33.576.100.45 384.78
Total : 384.78
416334 8/20/2012 021429 STECKLER, ELDONNA 1503878
PARKS REFUND
001.347.699 40.00
Total : 40.00
416335 8/20/2012 017696 STOR-MORE SELF STORAGE UNITS123&125
RECORDS STORAGE FOR THE MONTH OF SEPT
001.15.514.300.45 270.00
Total : 270.00
416336 8/20/2012 005668 SUMNER VETERINARY HOSPITAL 178729
VET SERVICES FOR HENK INV #178729
001.21.521.200.41 228.37
179353
VET SERVICES FOR K-9 (BODI) - INV NO
117.00.521.210.41 590.32
181509
VET SERVICES FOR HENK INV #181509
001.21.521.200.41 220.00
Total : 1,038.69
416337 8/20/2012 011486 SUPASATIT, BRENDA 069598
UTILITY REFUND - 207 8TH ST SE
430.233.100 96.52
Total : 96.52
416338 8/20/2012 015574 SURPLUS AMMO & ARMS LLC 40
AMMUNITION (INV 40) - 9MM 124 GR 13,000
001.21.521.200.31 9,605.01
ADDITIONAL USE TAX
83Page:CA.B Page 90 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416338 8/20/2012 (Continued)015574 SURPLUS AMMO & ARMS LLC
001.21.521.200.31 8.78
ADDITIONAL USE TAX
001.237.200 -8.78
Total : 9,605.01
416339 8/20/2012 010864 SWANK MOTION PICTURES, INC.1706247
MOVIE LICENSING FEES FOR SUMMER SOUNDS
001.33.573.901.45 433.64
1709339
MOVIE LICENSING FEES FOR SUMMER SOUNDS
001.33.573.901.45 406.25
Total : 839.89
416340 8/20/2012 015938 SYSTEMS FOR PUBLIC SAFETY, INC 19570
Custom fit no drill RAM laptop mount
550.00.548.680.35 245.00
Locking kit for RAM laptop mount.
550.00.548.680.35 38.93
freight
550.00.548.680.35 28.78
Sales Tax
550.00.548.680.35 29.40
Total : 342.11
416341 8/20/2012 005163 TACOMA CITY TREASURER 90452913
Wholesale Water Purchase per Agreement
430.00.590.100.65 2,196,600.00
Wholesale Water Purchase per Agreement
430.00.590.100.68 3,000,000.00
Total : 5,196,600.00
416342 8/20/2012 290270 TACOMA SCREW PRODUCTS INC 15144099
MISCELLANEOUS NUTS & BOLTS FOR WATER
001.42.542.300.31 164.63
Total : 164.63
84Page:CA.B Page 91 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416343 8/20/2012 018037 TECHNICAL SYSTEMS, INC.7320-013
AG-C-401, C524A: SCADA System
430.00.590.100.65 162,207.83
AG-C-401, C524A: SCADA System
431.00.590.100.68 100,997.33
AG-C-401, C524A: SCADA System
432.00.590.100.68 42,847.35
RETAINAGE
430.223.400 -7,406.75
RETAINAGE
431.223.400 -4,611.75
RETAINAGE
432.223.400 -1,956.50
Total : 292,077.51
416344 8/20/2012 009896 TESTAMERICA LABORATORIES INC.58071816
3rd qtr airport stormwater monitoring
435.00.546.100.41 142.56
Total : 142.56
416345 8/20/2012 114950 THE AUBURN DOWNTOWN ASSOC FEB2012
FEB 2012 EXPENSES - RENT, UTILITIES,
121.00.543.100.31 200.72
FEB 2012 EXPENSES - RENT, UTILITIES,
121.00.543.100.42 138.11
FEB 2012 EXPENSES - RENT, UTILITIES,
121.00.543.100.44 521.25
FEB 2012 EXPENSES - RENT, UTILITIES,
121.00.543.100.45 675.00
FEB 2012 EXPENSES - RENT, UTILITIES,
121.00.543.100.47 50.07
FEB 2012 EXPENSES - RENT, UTILITIES,
121.00.543.100.49 20.00
FEB 2012 EXPENSES - RENT, UTILITIES,
121.00.543.100.41 4,365.26
MAR2012
85Page:CA.B Page 92 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416345 8/20/2012 (Continued)114950 THE AUBURN DOWNTOWN ASSOC
MAR 2012 EXPENSES - RENT, UTILITES,
121.00.543.100.49 25.00
MAR 2012 EXPENSES - RENT, UTILITES,
121.00.543.100.31 5.00
MAR 2012 EXPENSES - RENT, UTILITES,
121.00.543.100.41 4,356.54
MAR 2012 EXPENSES - RENT, UTILITES,
121.00.543.100.42 128.17
MAR 2012 EXPENSES - RENT, UTILITES,
121.00.543.100.45 675.00
MAR 2012 EXPENSES - RENT, UTILITES,
121.00.543.100.47 53.56
Total : 11,213.68
416346 8/20/2012 021430 THORSON, HOLLY 1503879
PARKS REFUND
001.347.699 30.00
Total : 30.00
416347 8/20/2012 015041 TRANSPORTATION SYSTEMS INC 1578
Replace stolen street light wire on
001.42.542.300.48 9,696.23
Total : 9,696.23
416348 8/20/2012 292750 TRIPLE T TROPHIES 270831
PLAYER TROPHIES FOR YOUTH BASEBALL AND
001.33.574.240.31 2,485.10
270832
TROPHIES FOR T-BALL CUBS
001.33.574.240.31 1,865.88
Total : 4,350.98
416349 8/20/2012 150660 TYLER TECHNOLOGIES, INC 045-70508
Eden Budget Training (budget
001.14.514.230.41 1,341.52
86Page:CA.B Page 93 of 218
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Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 1,341.52 416349 8/20/2012 150660 150660 TYLER TECHNOLOGIES, INC
416350 8/20/2012 370370 U S POSTMASTER BRM/PERMIT/755000
Auburn BRM Permit
518.00.518.780.42 190.00
Total : 190.00
416351 8/20/2012 370607 UKRAINIAN COMMUNITY CENTER 2NDQTR2012-GF1236
2012 Human Services Funding for
001.17.562.100.41 1,875.00
Total : 1,875.00
416352 8/20/2012 013834 UNIFIRST CORPORATION 0330-0812910
Office mat service
436.00.536.200.49 57.28
ADDTIONAL USE TAX
436.00.536.200.49 0.05
ADDITIONAL USE TAX
436.237.200 -0.05
0330-0816662
Office mat service
436.00.536.200.49 57.28
ADDITIONAL USE TAX
436.00.536.200.49 0.05
ADDITIONAL USE TAX
436.237.200 -0.05
Total : 114.56
416353 8/20/2012 370780 UNISOURCE WORLDWIDE INC 655-22627293
SUPPLIES FOR PARKS MAINT.: TOILET
001.33.576.100.31 1,711.09
Total : 1,711.09
416354 8/20/2012 370900 UNITED PARCEL SERVICE 00000890192302
Shipping services for City of Auburn
518.00.518.780.42 61.74
00004799F2302
87Page:CA.B Page 94 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416354 8/20/2012 (Continued)370900 UNITED PARCEL SERVICE
Shipping services for City of Auburn
518.00.518.780.42 33.72
0000890192272
Shipping/Delivery services for City of
518.00.518.780.42 29.68
0000997552262
REPLENISH SHIPPER ACCOUNT #997-552 FOR
431.00.535.800.42 190.66
0000997552292
REPLENISH SHIPPER ACCOUNT #997-552 FOR
431.00.535.800.42 13.20
Total : 329.00
416355 8/20/2012 370905 UNITED RENTALS INC 103503059-001
FOR RENTAL SUPPLIES & EQUIPMENT FROM
431.00.535.800.45 122.64
Total : 122.64
416356 8/20/2012 006497 UPBEAT INC.515660
20 CASES OF MUTT MITTS
001.33.576.100.31 1,789.13
USE TAX
001.33.576.100.31 169.97
USE TAX
001.237.200 -169.97
Total : 1,789.13
416357 8/20/2012 113940 USA MOBILITY WIRELESS, INC V3587206H
BLANKET PURCHASE ORDER~
518.00.518.880.42 13.12
Total : 13.12
416358 8/20/2012 021459 UTGAARD, JOHN JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 18.88
88Page:CA.B Page 95 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 18.88 416358 8/20/2012 021459 021459 UTGAARD, JOHN
416359 8/20/2012 371410 UTILITIES SERVICE CO. INC 8182
MECHANICAL & ELECTRICAL PUMP STATION
430.00.534.800.48 1,259.92
8208
REPAIR OF STORM PUMP STATIONS BY
432.00.535.900.48 636.20
Total : 1,896.12
416360 8/20/2012 380030 VADIS CORP 17767
2012 LITTER CONTROL AND RECYCLING,
434.00.537.800.41 13,689.00
USE TAX
434.237.200 -260.46
USE TAX
434.00.537.800.41 260.46
Total : 13,689.00
416361 8/20/2012 380120 VALLEY AUTO REBUILD, INC.66370
TOWING SERVICES HONDA SE 1300 WHITE
001.21.521.200.41 138.52
66547
TOWING SERVICES BY VALLEY AUTO REBUILD
550.00.548.680.48 291.55
66559
TOWING SERVICES BY VALLEY AUTO REBUILD
550.00.548.680.48 104.03
66608
TOWING SERVICES BY VALLEY AUTO REBUILD
550.00.548.680.48 104.03
Total : 638.13
416362 8/20/2012 021422 VARSITY CONTRACTORS 070226
UTILITY REFUND - 1701 W VALLEY HWY N #8
434.233.100 252.44
89Page:CA.B Page 96 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 252.44 416362 8/20/2012 021422 021422 VARSITY CONTRACTORS
416363 8/20/2012 380720 VELAZQUEZ, C. IVELISSE 070912INV
COURT INTERPRETER SERVICES RENDERED
001.13.512.500.41 100.00
072012INV
COURT INTERPRETER SERVICES RENDERED
001.13.512.500.41 100.00
072312INV
COURT INTERPRETER SERVICES RENDERED
001.13.512.500.41 100.00
Total : 300.00
416364 8/20/2012 021149 VERSA STEEL INC 42969
10 sealed Security hatches to go over
430.00.534.800.35 22,072.92
Sales Tax
430.00.534.800.35 2,096.93
Total : 24,169.85
416365 8/20/2012 001986 VPCI 00009853
VPCI-LASERFICHE TRAINING CENTER 50+
518.00.518.880.49 2,840.00
Total : 2,840.00
416366 8/20/2012 390300 W R P ASSOCIATION 12-428
MID YEAR REGISTRATION FOR JAMIE AND RICK
001.33.574.220.49 99.00
12-430
MID YEAR REGISTRATION FOR JAMIE AND RICK
001.33.574.220.49 99.00
Total : 198.00
416367 8/20/2012 171890 W. W. GRAINGER, INC 9883529852
SMALL TOOLS, EQUIPMENT AND SUPPLIES
550.00.548.100.31 22.72
9883712854
90Page:CA.B Page 97 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416367 8/20/2012 (Continued)171890 W. W. GRAINGER, INC
SMALL TOOLS, EQUIPMENT AND SUPPLIES
431.00.535.800.31 60.66
9887488600
3DYD9 HANDLE MAGNET, BIPOLAR, 225LB.~
430.00.534.800.35 204.52
Sales Tax
430.00.534.800.35 19.42
9887488618
SMALL TOOLS, EQUIPMENT AND SUPPLIES
430.00.534.800.31 109.50
9888921781
FACILITIES SUPPLIES~
505.00.524.500.31 161.95
Total : 578.77
416368 8/20/2012 321620 WA STATE DEPT ECOLOGY 2013-WAR125415
Stormwater Construction Fee M St
102.00.594.420.65 1,140.00
Total : 1,140.00
416369 8/20/2012 391710 WA STATE DEPT OF ENTEPRISE SER 18-1-58397
ANNUAL CO-OP FEE FOR PURCHASING &
550.00.548.100.49 1,000.00
2012070038
DES- SPARE SCANNER FEEDER ROLLERS
518.00.518.880.31 163.62
REPLACEMENT SCANNER FI-6670A~
518.00.518.880.64 4,615.70
60 Adobe Acrobat 10 Professional
518.00.518.880.49 5,151.00
Item 65167742AC00A00~
518.00.518.880.49 17.17
freight
518.00.518.880.49 5.93
Sales Tax
91Page:CA.B Page 98 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416369 8/20/2012 (Continued)391710 WA STATE DEPT OF ENTEPRISE SER
518.00.518.880.31 15.54
Sales Tax
518.00.518.880.64 438.50
Sales Tax
518.00.518.880.49 491.56
Total : 11,899.02
416370 8/20/2012 391710 WA STATE DEPT OF ENTEPRISE SER 71-1-211
Presentation Skills Class for Bob
431.00.535.100.49 170.00
Total : 170.00
416371 8/20/2012 391840 WA STATE DEPT OF LICENSING LICENSES
CONCEALED PISTOL LICENSES
651.237.104 615.00
LICENSES
CONCEALED PISTOL LICENSES
651.237.104 396.00
Total : 1,011.00
416372 8/20/2012 392520 WA STATE PATROL I13000635
BACKGROUND CHECKS FOR THE MONTH OF JULY
001.13.516.100.49 100.00
I13000636
BACKGROUNDS CHECKS FOR THE MONTH OF
001.13.516.100.49 470.00
I13000705
JULY 2012 FEES - FINGERPRINTING
651.237.105 495.00
Total : 1,065.00
416373 8/20/2012 016868 WA WILDLIFE & REC COALITION 07-03-12
2012 ANNUAL MEMBERSHIP DUES
001.33.574.100.49 500.00
Total : 500.00
92Page:CA.B Page 99 of 218
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93
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Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416374 8/20/2012 015568 WALSH, LEILANI JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 13.33
Total : 13.33
416375 8/20/2012 001358 WASH CEMETERY & FUNERAL ASSOC 1313
Convention registration for Craig
436.00.536.200.49 379.00
Total : 379.00
416376 8/20/2012 002494 WASH CONFERENCE OF SDA 069824
UTILITY REFUND - 5000 AUBURN WAY S
434.233.100 8.12
Total : 8.12
416377 8/20/2012 006740 WASHINGTON ADVOCATES, LLC 4142
Blanket PO for 12 mos. - WA Advocates
001.98.513.100.41 15,000.00
Total : 15,000.00
416378 8/20/2012 292460 WASHINGTON STATE TREASURER JULY2012
JULY 2012 AUBURN COURT REVENUE
651.237.133 436.50
JULY 2012 AUBURN COURT REVENUE
651.237.170 30,522.24
JULY 2012 AUBURN COURT REVENUE
651.237.171 17,485.12
JULY 2012 AUBURN COURT REVENUE
651.237.177 7,886.68
JULY 2012 AUBURN COURT REVENUE
651.237.178 231.74
JULY 2012 AUBURN COURT REVENUE
651.237.179 327.75
JULY 2012 AUBURN COURT REVENUE
651.237.183 7,194.92
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 64,084.95 416378 8/20/2012 292460 292460 WASHINGTON STATE TREASURER
416379 8/20/2012 019123 WASHINGTON TRACTOR INC 4031273
Parts and repair for gator.
436.00.536.200.31 35.57
410497
Parts and repair for gator.
436.00.536.200.31 884.91
Total : 920.48
416380 8/20/2012 270540 WASTE MANAGEMENT OF WA, INC JULY2012
Waste Management Solid Waste Disposal
434.00.537.800.41 740,199.15
Total : 740,199.15
416381 8/20/2012 270540 WASTE MANAGEMENT 0793247-1055-1
CLEAN-UP AT MARY OLSON FARM
001.33.576.100.41 327.43
Total : 327.43
416382 8/20/2012 393570 WATER MANAGEMENT LABS, INC 110548
WATER ANALYSIS BY WATER MANAGEMENT
430.00.534.800.41 336.00
112557
WATER ANALYSIS BY WATER MANAGEMENT
430.00.534.800.41 483.00
112711
WATER ANALYSIS BY WATER MANAGEMENT
430.00.534.800.41 3,422.00
112786
WATER ANALYSIS BY WATER MANAGEMENT
430.00.534.800.41 168.00
112951
WATER ANALYSIS BY WATER MANAGEMENT
430.00.534.800.41 282.00
113033
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416382 8/20/2012 (Continued)393570 WATER MANAGEMENT LABS, INC
WATER ANALYSIS BY WATER MANAGEMENT
430.00.534.800.41 543.00
113160
WATER ANALYSIS BY WATER MANAGEMENT
430.00.534.800.41 488.00
113260
WATER ANALYSIS BY WATER MANAGEMENT
001.32.532.200.41 24.00
WATER ANALYSIS BY WATER MANAGEMENT
430.00.534.800.41 313.00
Total : 6,059.00
416383 8/20/2012 018105 WEBCHECK INC.4454
Utilities Final Bill/Escrow Estimate
430.00.534.110.41 213.75
Utilities Final Bill/Escrow Estimate
431.00.535.110.41 213.75
Utilities Final Bill/Escrow Estimate
432.00.535.910.41 213.75
Utilities Final Bill/Escrow Estimate
434.00.537.110.41 213.75
Total : 855.00
416384 8/20/2012 021449 WEIGAND, JAMES ADAM JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 12.22
Total : 12.22
416385 8/20/2012 019419 WEST BEACH RESORT 082612/BALANCE
3 NIGHTS AND 4 DAY LODGING FOR SENIOR
651.237.141 1,368.34
Total : 1,368.34
416386 8/20/2012 394250 WEST PUBLISHING GROUP 825407611
West Law Monthly Charge~
95Page:CA.B Page 102 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416386 8/20/2012 (Continued)394250 WEST PUBLISHING GROUP
001.15.515.100.49 1,663.66
Total : 1,663.66
416387 8/20/2012 006595 WEST TIGER MT 2WAY RADIO SITE 080112INV
OPEN PO FOR RENTAL OF TOWER ON WEST
001.33.576.100.45 185.00
Total : 185.00
416388 8/20/2012 394470 WESTERN EQUIPMENT DIST INC 705790
MACHINERY PARTS - BEARINGS, BEDKNIFES,
437.00.576.600.31 113.30
705998
PIN PIVOT ASM AND PIVOT ARM KIT
001.33.576.100.31 739.69
706005
2 BALL JOINTS
001.33.576.100.31 208.40
706016
MACHINERY PARTS - BEARINGS, BEDKNIFES,
437.00.576.600.31 85.05
706017
MACHINERY PARTS - BEARINGS, BEDKNIFES,
437.00.576.600.31 62.68
706702
MACHINERY PARTS - BEARINGS, BEDKNIFES,
437.00.576.600.31 148.42
706716
5/8" TINES
001.33.576.100.31 1,081.60
Sales Tax
001.33.576.100.31 102.75
Total : 2,541.89
416389 8/20/2012 394860 WESTHUSING, JAMES 080312REIMB
TEEN TRIP - COLEMAN POOL 8/03/12
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416389 8/20/2012 (Continued)394860 WESTHUSING, JAMES
001.33.574.240.49 76.00
Total : 76.00
416390 8/20/2012 395160 WHITE KNIGHT SAFE & LOCK, INC 24738
KEYS, LOCKS AND LOCKSMITH SERVICES
432.00.535.900.31 83.77
24757
KEYS, LOCKS AND LOCKSMITH SERVICES
432.00.535.900.31 83.77
Total : 167.54
416391 8/20/2012 021415 WILLIAMS, GARY 032665
UTILITY REFUND - 2126 J ST NE
430.233.100 168.98
Total : 168.98
416392 8/20/2012 021450 WILLIAMS, LUCINDA S.JURY DUTY
PAYMENT FOR JURY DUTY
001.13.512.500.49 19.99
Total : 19.99
416393 8/20/2012 017788 WILLIS, MARGIE K.36972
ENHANCE FITNESS INSTRUCTOR FOR CLASSES:
001.33.574.210.41 220.00
36973
ENHANCE FITNESS INSTRUCTOR FOR CLASSES:
001.33.574.210.41 220.00
36974
ENHANCE FITNESS INSTRUCTOR FOR CLASSES:
001.33.574.210.41 102.00
36975
ENHANCE FITNESS INSTRUCTOR FOR CLASSES:
001.33.574.210.41 6.00
36984
ENHANCE FITNESS INSTRUCTOR FOR CLASSES:
97Page:CA.B Page 104 of 218
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416393 8/20/2012 (Continued)017788 WILLIS, MARGIE K.
001.33.574.210.41 35.00
Total : 583.00
416394 8/20/2012 001693 WIRELESS ATTACHMENTS 2012955
i580 Clips for Sewer/Storm
432.00.535.900.31 77.70
freight
432.00.535.900.31 5.95
Sales Tax
432.00.535.900.31 7.95
Total : 91.60
416395 8/20/2012 019741 YMCA OF AUBURN 070412INV
HONORARIUM CHECK FOR JULY 4TH
001.17.557.200.41 50.00
081112INV
HONORARIUM FOR INTERNATIONAL FESTIVAL
001.17.557.200.41 50.00
Total : 100.00
416396 8/20/2012 400210 ZEP MANUFACTURING CO 63073981
14 CASES OF TRASH BAGS/DELIVERY OF
001.33.576.100.31 1,115.82
63074621
GREY TRASH BAGS/SHIP DATE OF 7/30/12
001.33.576.100.31 1,428.00
freight
001.33.576.100.31 67.23
Sales Tax
001.33.576.100.31 142.05
63074759
REPLACE STOCK~
550.141.300 384.45
Sales Tax
550.141.300 36.52
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 3,174.07 416396 8/20/2012 400210 400210 ZEP MANUFACTURING CO
416397 8/20/2012 021409 ZHOVNIR, MIKHAYLO 018144
UTILITY REFUND - 5526 JAMES AVE SE
430.233.100 92.82
Total : 92.82
416398 8/20/2012 234680 ZONES INTERNATIONAL S282325301025
FOR PD~
518.00.518.880.35 110.40
FOR ENG~
518.00.518.880.35 55.20
FOR IS - Spare/Checkout~
518.00.518.880.35 27.60
Sales Tax
518.00.518.880.35 18.35
S28232530103
FOR PD~
518.00.518.880.35 252.00
Sales Tax
518.00.518.880.35 23.94
S28232530104
FOR PD~
518.00.518.880.35 1,072.00
FOR ENG~
518.00.518.880.35 1,072.00
FOR IS - Spare/Checkout~
518.00.518.880.35 536.00
Sales Tax
518.00.518.880.35 254.60
S28515040101
10 - FujiFilm LTO Ultrium 5 1.5/3TB
518.00.518.880.31 450.00
freight
518.00.518.880.31 35.00
Sales Tax
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
416398 8/20/2012 (Continued)234680 ZONES INTERNATIONAL
518.00.518.880.31 46.09
Total : 3,953.18
Bank total : 10,334,705.73 376 Vouchers for bank code :000
10,334,705.73Total vouchers :Vouchers in this report 376
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Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
I HEREBY CERTIFY THAT THE GOODS AND/ OR SERVICES CHARGED ON
THE VOUCHERS LISTED HEREIN HAVE BEEN FURNISHED TO THE BEST
OF MY KNOWLEDGE. I FURTHER CERTIFY THE CLAIMS HEREIN TO BE
VALID AND CORRECT.
____________________________
DIRECTOR OF FINANCE
WE, THE UNDERSIGNED FINANCE COMMITTEE OF THE AUBURN CITY
COUNCIL, AUBURN WASHINGTON, DO HEREBY CERTIFY THAT
VOUCHER #416023 THROUGH VOUCHER #416398 IN THE AMOUNT OF
$9,899,403.56 AND ONE WIRE TRANSFER IN THE AMOUNT OF
$435,302.17 ARE APPROVED THIS 20TH DAY OF AUGUST, 2012.
______________________
CHAIR
_______________________
MEMBER
________________________
MEMBER
101Page:CA.B Page 108 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
August 13, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Finance Committee approve payroll check numbers 533123 through 533157 in the
amount of $829,704.69 and electronic deposit transmissions in the amount of
$1,233,580.52 for a grand total of $2,063,285.21 for the period covering August 2, 2012
to August 15, 2012.
Background Summary:
Payroll check numbers 533123 through 533157 in the amount of $829,704.69 and
electronic deposit transmissions in the amount of $1,233,580.52 for a grand total of
$2,063,285.21 for the period covering August 2, 2012 to August 15, 2012.
Reviewed by Council Committees:
Finance
Councilmember:Staff:Coleman
Meeting Date:August 20, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 109 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4842
Date:
August 14, 2012
Department:
Public Works
Attachments:
Resolution No. 4842
Schedule A
Budget Impact:
$0
Administrative Recommendation:
Finance Committee recommend City Council adopt Resolution 4842.
Background Summary:
Staff recommends the surplus of the following equipment:
P046B 2005 Ford Taurus VIN 1FAFP532X6A145586 Fixed Asset Number 55000 P046B
This Police car was destroyed in a fire on July 4, 2012 and is a total loss; and is recommended to be surplused in order to be removed to the scrap
yard.
6516C 2004 Ford Water Service Truck VIN 1FDAW56P34EC57579 Fixed Asset Number 55000 6516C
This Service truck is 8 years old and has been replaced. At this time there are no other City departments that would utilitze this type of equipment
and it is best for the City to realize the money from sale than to continue to allow the general overall condition to deteriorate by sitting idle, further
diminishing its' resale value.
Water Distribution Inventoried Parts as listed on Schedule A of Resolution 4842.
The Water Utility is no longer using a number of parts that were purchased and logged into inventory. These parts are no longer used due to the
parts becoming obsolete and changes in City standards. Many of the parts were able to be returned to the vendors for credit or reimbursement;
however, some could not be returned. It is requested that the parts be surplused and sold online or as scrape to realize a portion of the purchase
price.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 20, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 110 of 218
-----------------------------
Resolution No. 4842
July 23, 2012
Page 1 of 2
RESOLUTION NO. 4842
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON DECLARING
CERTAIN ITEMS OF PROPERTY AS SURPLUS
AND AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Auburn Public Works Department has a number of
items which are no longer of use to the City; and
WHEREAS, it would be appropriate to surplus the property and dispose of
it by auction or other sale mechanism, or to dispose of it, in whole or in part,
through gift to another governmental agency or an appropriate charitable non-
profit entity, as deemed most expedient by the Mayor.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES as follows:
Section 1. Purpose. That the property identified below is declared
to be surplus, and the Mayor is authorized to dispose of and convey such
property through appropriate sale or donation to another governmental agency or
charitable non-profit entity.
Public Works
The following police car was destroyed in a fire and is a total loss:
P046B 2005 Ford Taurus VIN 1FAFP532X6A145586
Fixed Asset Number 55000 P046B
RES.A Page 111 of 218
-----------------------------
Resolution No. 4842
July 23, 2012
Page 2 of 2
The following vehicle has been replaced and is past it’s useful life:
6516C 2004 Ford Water Service Truck VIN 1FDAW56P34EC57579
Fixed Asset Number 55000 6516C
The parts attached on Schedule A are no longer used by the water utility.
Section 2. Implementation. That the Mayor is authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. Effective Date. That this Resolution shall take effect
and be in full force upon passage and signatures hereon.
Dated and Signed this _____ day of _________, 2012.
CITY OF AUBURN
________________________________
PETER B. LEWIS
ATTEST: MAYOR
______________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid, City Attorney
RES.A Page 112 of 218
SCHEDULE A
Inventory Number Description Quantity
CAP-1.50GALIP 1 1/2" Galvanized Iron Pipe Thread Cap 5
CAP-2GALIP 2" Galvanized Iron Pipe Thread Cap 13
COU-.75GAL 3/4" Coupling Standard Galvanized 11
COU-1.50GAL 1 1/2 " Galvanized Coupling Standard 4
COU-1GAL 1" Coupling Standard Galvanized 10
COU-1X.75REDGAL 1" X 3/4" Reducing Coupling Galvanized 4
ELB-.7590GAL 3/4" 90° Elbow Galvanized 26
ELB-.7590STRGAL 3/4" 90° Street Elbow Galvanized 15
ELB-1.5090GAL 1 1/2" 90° Elbow Galvanized 26
ELB-1.5090STRGAL 1 1/2" 90° Street Elbow Galvanized 14
ELB-190GAL 1" 90° Elbow Galvanized 23
ELB-190STRGAL 1" 90° Street Elbow Galvanized 31
ELB-6MJ11.25DI 6" Mechanical Joint 11 1/4° Elbow DI 2
ELB-8MJDICROSS 8" Mechanical Joint Cross Ductile Iron 1
NIP-.75XCLOGAL 3/4" X Close Nipple Galvanized 78
NIP-1.50X3GAL 1 1/2" X 3" Nipple Galvanized 6
NIP-1.50X4GAL 1 1/2" X 4" Nipple Galvanized 6
NIP-1.50X5GAL 1 1/2" X 5" Nipple Galvanized 19
NIP-1X3GAL 1" X 3" Nipple Galvanized 1
PIP-1.50SCH40GAL 1 1/2" Schedule 40 Galvanized Pipe 84
PIP-2SCH40GAL 2" Schedule 40 Galvanized Pipe 21
PLU-.75GALIP 3/4" Galvanized Iron Pipe Thread Plug 37
PLU-1.50GALIP 1 1/2" Galvanized Iron Pipe Thread Plug 8
PLU-1GALIP 1" Galvanized Iron Pipe Thread Plug 19
PLU-2GALIP 2" Galvanized Iron Pipe Thread Plug 12
RED-4PEX3MJDI 4" Plain End X 3" Mechanical Joint 2
Reducer Ductile Iron, Cement Lined
RED-6FLX4MJDI 6" Flange X 4" Mechanical Joint 1
Reducer Ductile Iron, Cement Lined
RED-6MJX4FLDI 6" Mechanical Joint X 4" Flange 1
Reducer Ductile Iron, Cement Lined
TEE-.75GAL 3/4" Tee Galvanized, Female Iron 9
Pipe X Female Iron Pipe X Female Iron Pipe
TEE-1.50GAL 1 1/2" Tee Galvanized, Female Iron 5
Pipe X Female Iron Pipe X Female Iron Pipe
TEE-1GAL 1" Tee Galvanized, Female Iron Pipe 10
X Female Iron Pipe X Female Iron Pipe
TEE-2GAL 2" Tee Galvanized, Female Iron Pipe 18
X Female Iron Pipe X Female Iron Pipe
TEE-8X4MJDI 8" Mechanical Joint X 8" Mechanical 1
Joint X 4" Mechanical Joint Tee
Ductile, Cement Lined
UNI-.75GAL 3/4" Union Galvanized Female Iron 5
Pipe X Female Iron Pipe
24" MJ X 24" MJ Butterfly Valve 1
10" Spool 2' 9/16" Long 125 LB Flange 1
Romac Fabricated Steel Taping Sleeve - 30"1
Romac Fabricated Steel Taping Sleeve - 16"1
RES.A Page 113 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4807
Date:
August 14, 2012
Department:
Administration
Attachments:
Resolution No. 4807
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4807.
Background Summary:
Reviewed by Council Committees:
Finance, Council Operations Committee
Councilmember:Staff:Heid
Meeting Date:August 20, 2012 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 114 of 218
RESOLUTION NO. 4 8 0 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, REVISING THE CITY OF
AUBURN POLICY FOR IDENTIFIED CITY OFFICIALS
TO PARTICIPATE IN AND MAINTAIN MEMBERSHIP IN
PROFESSIONAL ORGANIZATIONS AND IN CIVIC,
COMMUNITY, SERVICE OR GOVERNMENTAL
ORGANIZATIONS, AMENDING RESOCUTION NO 3417
ACCORDINGLY
WHEREAS, the City of Aubum benefits from the actiVities of the various
business and professional associations, service clubs and civic organizations
operating within the city; and,
WHEREAS, it would likewise be beneficial to the city if the public officials
and govemment leaders of the City participate in such business and
professional associations, service clubs and civic organizations; and,
WHEREAS, the Washington State Auditor has recognized the valuable
role that such associations, clubs and organizations play for cities and for their
communities; and,
WHEREAS, the Auditor has concluded that city policies that provide
support of public official membership in such organizations serve legitimate
public purposes; and
WHEREAS, while in the past, City policy has accommodated
participation of City elected officials in such various associations, service clubs
and civic organizations operating within the city, in light of current priorities and
economic conditions, it is appropriate to change that policy
Resolution No. 4807
March 6, 2012
Page 1 of 5
RES.B Page 115 of 218
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. That the policy established by Resolution No. 3417, passed
on February 4th, 2002, is amended as follows:
City of Aubum Policy for Public Official
Membership in Professional and 'Local Civic,
Community or Service Organizations
7.0 PURPOSE:
The City recognizes that membership in professional organizations and
in local civic or service organizations by cit r leaders and responsible
public officials may benefit the City, and therefore, may be pertnitteii with
support for tfie city
2.0 APPLICATION:
This policy applies to the following city leaders and responsible public
officials: The Mayor, members of tlie city couricils, department directors
and senior level supenrisors.
3.0 REFERENCES:
State Auditor's Office Bulletin No. 13 (October 24, 1995)
4.0 POLICY•
4.1 Professional Organizations for City Staff.
The Mayor is authorized to approve the reimbursement of costs
for membership in professional organizations for management
employees of the city of Aubum if, in the Mayor's opinion, said
membership will benefd the City Reimbursement for professional
organization memberships shall be made in the name of the City
rather than the individual staff member, unless an individual
membership is required for certification or has a specific, job-
related professional development benefd to the employee.
Resolution No. 4807
March 6, 2012
Page 2 of 5
RES.B Page 116 of 218
4.2 Civic and Service Organizations for City Leaders and
Management Employees.
4.2.1 Reimbursementfor membership and civic organaations or
service organizations, including initiation oosts, annual
dues and meeting meals, for Manaaement Emclovees he
s auth6rized wliere
that membership is in an established civic or service
organization such as the Chamber of Commerce, Rotary,
Kiwanis, Lions. The
ss asilManaaement_ Emolovees are responsibte for all
other co"sts, inoluding 6ut not limited to, costs incuRed
during traveling to and from meetings, and fines or
penalties
4.22 The Mayor may approve reimbursement of costs for
membership of . Manaaement Emalovees, including
initiation costs, annual dues and meeting meals, for
department directors and senior level supervisors, in avic
organaations or service organizations, if the following
conditions are met.
4.2.2.1 The departrnent directors and senior level
supervisors will be an;active participant in the civic
or service organiiation.
4.2.2.2 The membership is in an established civic or
service organization such as the Chamber of
Commerce, Rotary, Kiwanis, Lions, or other
organization deemed.6y the Mayor to have benefit
to the Citp
4.2.2.3 The department directors and senior level
supervisors are responsible for all other costs,
including but not limited to, costs incurred during
traveling to and from meetings, and fines or
penalties.
4.3 Communitv and Governmental Orqanizations for the Mavor,_Citv
Councilmembers and Elected Officials.
4.3.1 Reimbursement for membership in communfir and
aovemmental orpanizations, includina initiation costs.
ResoluGon No. 4807
AAa ch 6, 2012
Page 3 of 5
RES.B Page 117 of 218
annual dues and meetina meals, for the Mavor, members
of the citv council and elected officials of the oitv is
authorized where that rriembershin is in an established
communitv or aovemmental oraanization, such as the
Chamber of Commerce (insofar as it is dealina with citv
issuesl. and those reaional. state and national associations
and organizations to which the Mavor, members of.the.citv
council and eleoted officials of the citv have been assianed
in their role as a reore"sentative of the citv. includina, but
not limited to: the Kinq CounN and Kina CounN
Metropolitan boards and committees, the National Leaque
of Cities (NLC) boards and committees, ttie Association of
Washinaton Cities (AWC) boards and committees. the
Administratiori and Interaovernmental Relations (FAIR1
Policv Committee, the Metr000litan Solid Waste
Manaaement AcJvisorv.Committee (MSWACI. the Repional
Access Mobilitv Partnershiq (RAMP). the Puvalluq River
Watershed Forum. the Suburban Cities Association bdard§
and committees. the Kina CountV Flood Control District
Advisorv Committee. the South Cauntv Area Transportation
Board (SCATBd). This authorization does-not-include
membership, costs and exaenses for the Mavor, members
of the citv couricil or elected offioials of the citv related to
service clubs sucfi as Lions. Kiwanis. Oatimist, Rotarv, or
Soroatimist and similar service clubs and oraanizations.
unless the aarticiaation bv the Mavor. members of tFie citv
council or elected officials of the citv at a meetina of such a
service club o o aanization relates saecificallv to oitv
business.
4,34_4 Costs to be Budgeted.
The reimbursement costs provided for in this policy shall be
included in city of Aubum Annual Budget.
Section 2. That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the diredives of
this legislation.
Resolution No. 4807
March 6, 2012
Page 4 of 5
RES.B Page 118 of 218
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Passed this Day of 2012.
CITY OF AUBURN
PETER B. LEVHIS,
AAAYOR
ATTEST
Danielle Daskam,
City Clerk
APPROVED AS TO FORM:
ieI B:. _•
City Attomey
Resolution No. 4807
March 6, 2012
Page 5 of 5
RES.B Page 119 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 2012 Financial Report
Date:
August 13, 2012
Department:
Finance
Attachments:
June 2012 Financial Report
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The purpose of the monthly financial reports is to summarize for the City Council the
general state of city-wide financial affairs and to highlight significant items or trends that
the City Council should be aware of. The following provides a high level summary of the
City's financial performance. Further detail can be found within the attached financial
report.
The June status report is based on financial data available as of July 24, 2012. Sales tax
information represents business activity that occurred in April 2012.
General Fund:
The general fund is the City's largest fund and is used to account for the majority of City
resources and services except those required by statute or to be accounted for in
another fund.
General fund revenue collections totaled $25.9 million and compare to budget-to-date of
$25.1 million and collections of $26.0 million for the same period previous year.
General Fund revenues were sufficient to support expenses which totaled $24.9 million
and compare to budget of $27.8 million and expenditures of $23.9 million for the same
period last year. The increase in expenditures-to-date is due primarily to the scheduled
payment of Golf Course debt service for construction and improvements related to the
clubhouse. General Fund funding for Golf Course debt service was authorized by
Council under Budget Amendment #7.
Enterprise Funds:
The City's eight enterprise funds account for operations with revenues primarily provided
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 120 of 218
from user fees, charges or contracts for services.
At the end of June, the Water fund ended with a slight operating loss of $28,000; the
Sewer fund ended this period with a $630,000 operating loss; and the Stormwater fund
ended with an operating income of $336,000.
The Golf Course ended the period with an operating loss of $296,000. Activity at the Golf
Course declined with unfavorable weather conditions in June. Financial activity is
expected to improve with the recent warm and dry weather conditions in July.
Cemetery revenues at the end of June totaled $351,000 and were below expenses of
$500,000.
Internal Service Funds:
Internal Service Funds provide services to other City departments and include functions
such as Insurance, Facilities, Information Services, and Equipment Rental. At the end of
the year, revenue from charges assessed to internal client departments was sufficient to
meet expenses.
Investment Portfolio:
The City's total cash and investments at the end of June were $96.9 million and compare
to $101.7 million the previous month.
Reviewed by Council Committees:
Finance
Councilmember:Staff:Coleman
Meeting Date:August 20, 2012 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 121 of 218
Monthly Financial Report June 2012
General Fund 2011
Summary of Sources and Uses
Annual BudgetYTD BudgetYTD ActualYTD ActualAmountPercentage
OPERATING REVENUES
Property Tax 12,562,565 6,557,000 6,716,277 6,564,742 159,277 2.4%
Sales Tax (1)14,227,000 7,046,300 7,055,825 7,348,935 9,525 0.1%
Sales Tax - Annexation Credit 1,383,730 665,630 724,048 717,024 58,418 8.8%
Criminal Justice Sales Tax 1,212,900 599,200 665,828 665,164 66,628 11.1%
Brokered Natural Gas Tax 260,000 160,900 202,087 190,558 41,187 25.6%
City Utilities Tax 2,620,200 1,255,100 1,304,579 1,175,132 49,479 3.9%
Admissions Tax 360,000 140,600 136,667 129,756 (3,933) -2.8%
Electric Tax 3,275,000 1,756,300 1,729,940 1,678,394 (26,360) -1.5%
Natural Gas Tax 1,295,820 836,100 747,170 728,141 (88,930) -10.6%
Cable TV Franchise Fee 703,600 352,200 400,941 403,943 48,741 13.8%
Cable TV Franchise Fee - Capital 75,000 36,600 31,508 31,983 (5,092) -13.9%
Telephone Tax 2,012,400 1,022,000 957,909 1,020,467 (64,091) -6.3%
Garbage Tax (external)150,000 75,000 62,243 73,328 (12,757) -17.0%
Leasehold Excise Tax 50,000 22,900 19,706 20,254 (3,194) N/A
Gambling Excise Tax 331,500 192,500 130,595 119,339 (61,905) -32.2%
Taxes sub-total 40,519,715 20,718,330 20,885,322 20,867,159 166,992 0.8%
Business License Fees 200,000 68,800 121,356 107,957 52,556 76.4%
Building Permits 700,000 340,200 638,702 513,599 298,502 87.7%
Other Licenses & Permits 229,000 100,100 163,473 163,709 63,373 63.3%
Intergovernmental (Grants, etc)3,537,433 1,765,352 1,766,541 1,862,441 1,189 0.1%
Charges for Services:
General Government Services 64,600 32,300 61,158 42,166 28,858 89.3%
Public Safety 223,500 119,900 123,615 128,697 3,715 3.1%
Development Services Fees 627,000 265,500 449,759 248,381 184,259 69.4%
Culture and Recreation 920,000 541,100 508,196 471,339 (32,904) -6.1%
Fines and Forfeits 1,499,800 845,500 827,347 1,122,959 (18,153) -2.1%
Fees/Charges/Fines sub-total 8,001,333 4,078,752 4,660,146 4,661,249 581,394 14.3%
Interests and Other Earnings 115,000 56,200 45,499 39,829 (10,701) -19.0%
Rents, Leases and Concessions 311,000 176,300 190,962 220,997 14,662 8.3%
Contributions and Donations 20,500 9,600 26,053 25,163 16,453 171.4%
Other Miscellaneous 46,200 27,700 38,214 39,064 10,514 38.0%
Transfers In 17,000 17,000 17,000 78,439 - 0.0%
Insurance Recoveries- Capital & Operating 50,000 19,497 50,612 84,855 31,116 159.6%
Other Revenues sub-total 559,700 306,297 368,340 488,347 62,043 20.3%
Total Operating Revenues 49,080,748 25,103,379 25,913,809 26,016,755 810,430 3.2%
Operating Expenditures
Council & Mayor 869,890 431,790 435,685 380,126 (3,895) -0.9%
Municipal Court & Probation 3,399,260 1,602,460 1,456,652 1,466,655 145,808 9.1%
Human Resources 942,164 455,400 397,222 390,451 58,178 12.8%
Finance 1,235,590 645,800 558,337 609,971 87,463 13.5%
City Attorney 1,699,500 896,800 810,780 805,666 86,020 9.6%
Planning 3,883,620 1,886,500 1,978,767 1,796,946 (92,267) -4.9%
Community & Human Services 1,160,360 575,460 492,134 469,469 83,326 14.5%
Jail - SCORE 4,764,750 2,275,050 2,028,020 2,463,790 247,030 10.9%
Police 20,682,698 9,951,500 8,957,134 8,747,972 994,366 10.0%
Engineering 2,718,870 1,320,270 1,247,498 1,091,559 72,772 5.5%
Parks and Recreation 7,598,230 3,701,930 3,590,713 3,409,744 111,217 3.0%
Streets 3,415,280 1,592,580 1,310,275 1,246,520 282,305 17.7%
Non-Departmental 7,130,550 2,471,300 1,656,254 1,040,704 815,046 33.0%
Total Operating Expenditures 59,500,762 27,806,840 24,919,471 23,919,574 2,887,369 10.4%
2012 2012 YTD Budget vs. Actual
Favorable (Unfavorable)
(1) The anticipated Streamlined Sales Tax for 2012 is $1.96 million. The year to date actual Sales Tax amount includes
$930,770 Streamlined Sales Tax Mitigation received from the State through June.
1DI.A Page 122 of 218
Monthly Financial Report June 2012
Overview
This financial overview reflects the City’s overall financial position for the fiscal period ending
June 30, 2012 and represents financial data available as of July 24, 2012. The budgeted year-to-
date revenues and operating expenses are based on the collection/disbursement average for the
same period of the two prior years.
General Fund revenues totaled $25.9 million and were above budget by 3.2%, or $810,000.
This period’s highlights include:
- Tax revenues totaled $20.9 million and were $167,000 above budget.
- Sales taxes totaled $7.1 million and were on target with budget.
- Revenue from Fees/Charges/Fines totaled $4.7 million and were $581,000 above budget
due to stronger than budgeted revenue from development activity.
- Other revenues totaled $368,000 and were 20% or $62,000 above budget.
General Fund expenses totaled $24.9 million and were $2.9 million below budget and compared
to expenses of $23.9 million for the same period last year.
Revenues
The combined total of property tax, sales/use tax, utility tax, gambling, and admissions tax
provide approximately 80% of all resources supporting general governmental activities. The
following section provides additional information on these sources.
Property Tax collections to date total $6.7 million and exceeds budget by 2.4% or $160,000.
The majority of property tax revenues are collected during the months of April and October,
coinciding with the due date for County property tax billings.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
JanFebMarAprMayJunJulAugSepOctNovDec
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Property Taxes
2012 budget
2012 actual to date
2011 actual
2DI.A Page 123 of 218
Monthly Financial Report June 2012
Sales taxes totaled $7.1 million and is on target with budget and include $931,000 in Streamlined
Sales Tax Mitigation.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
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Sales & Use Tax
2012 budget
2012 actual to date
2011 actual
The following table breaks out the City’s base sales tax, excluding Criminal Justice, Annexation
Credit and Streamlined Sales Tax Mitigation by major business sectors.
20112012
Component GroupActualActualAmountPercentage
New Construction 570,698 540,849 (29,849) -5.2%
Manufacturing 300,881 133,123 (167,758) -55.8%
Transportation & Warehousing50,451 23,747 (26,704) -52.9%
Wholesale Trade 648,159 627,254 (20,905) -3.2%
Automotive 1,343,523 1,443,831 100,308 7.5%
Retail Trade 1,940,266 1,926,266 (14,000) -0.7%
Services 1,392,963 1,432,134 39,171 2.8%
Miscellaneous 134,788 24,821 (109,967) -81.6%
YTD Total 6,381,729 6,152,025 (229,704) -3.6%
Change from 2011
Year to Date through June
Comparison of Sales Tax Collections by SIC Group
As shown above, sales taxes by business sector totaled $6.1 million and are 3.6% less than the
same period last year due in part to two adjustments by the Washington State Department of
Revenue that reduced the City’s sales taxes by $93,985 1 .
1 Wa. State Department of Revenue adjustments reduced sales taxes within the manufacturing and services sectors
by $73,971 and $20,014, respectively.
3DI.A Page 124 of 218
Monthly Financial Report June 2012
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
$9.0
$10.0
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Utility Tax
2012 budget
2012 actual to date
2011 actual
Utility Taxes consists of City inter-fund utility taxes (Water, Sewer, Storm and Solid Waste) and
external utility taxes (Electric, Natural gas, Telephone and Solid Waste). Year-to-date collections
totaled $4.8 million and are running 2.9% below budget. The following table presents utility
tax collections by source:
201120122012
Month ActualBudgetActualAmountPercentageAmountPercentage
City Interfund Utility Taxes1,175,132 1,255,100 1,304,579 129,447 11.0%49,479 3.9%
Electric 1,678,394 1,756,300 1,729,940 51,546 3.1%(26,360) -1.5%
Natural Gas 728,141 836,100 747,170 19,029 2.6%(88,930) -10.6%
Telephone 1,020,467 1,022,000 957,909 (62,558) -6.1%(64,091) -6.3%
Solid Waste 73,328 75,000 62,243 (11,085) -15.1%(12,757) -17.0%
YTD Total 4,675,462 4,944,500 4,801,840 126,379 2.7%(142,660) -2.9%
Year to Date through June
Utility Tax by Type
2012 vs. 20112012 vs. Budget
4DI.A Page 125 of 218
Monthly Financial Report June 2012
Cable TV Franchise Fees exceed budget by $49,000 and are comparable to 2011 levels. This
revenue source is likely to outperform budget by the end of 2012 and end at levels similar to the
previous year.
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
1st Quarter2nd Quarter3rd Quarter4th Quarter
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Cable TV Franchise Fee
2012 budget
2012 actual to date
2011 actual
Licenses and Permits include business licenses, building permits, plumbing, electric and other
licenses and permit fees. Building permit fees and Business licenses make up 80% of the annual
budgeted revenue in this category.
Building permit revenues were $639,000 and exceeded both budget and prior year levels of
$340,000 and $514,000, respectively. Building permit activity has increased, reflecting the
broader trend of increased construction activity in the region.
5DI.A Page 126 of 218
Monthly Financial Report June 2012
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$200
$400
$600
$800
$1,000
$1,200
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Building Permits
2012 budget
2012 actual to date
2011 actual
Business License revenues totaled $121,000 and exceeded budget due to the timing of payments.
The revenue for the year is billed out late in December and most payments are received between
January and February. This revenue source is expected to level out for the remainder of the year
until December when collections increase as payments for 2013 are received.
$0
$50
$100
$150
$200
$250
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Business Licenses
2012 budget
2012 actual to date
2011 actual
6DI.A Page 127 of 218
Monthly Financial Report June 2012
Intergovernmental includes Grants (Direct & Indirect Federal, State and Local); State shared
revenues and compact revenue from the Muckleshoot Indian Tribe. Collections totaled $1.8
million and is on-target with budget. State shared revenue includes June 2012 disbursement of
$188,000 by the State of Washington from the sale of state owned liquor stores 2 .
20112012 2012
Revenue ActualBudgetActual% Change% Change
Federal Grants 125,491 194,392 145,611 16.0%-25.1%
State Grants 52,824 24,400 40,141 -24.0%64.5%
Interlocal Grants 3,151 62,100 2,500 -20.7%-96.0%
State Shared Revenue 1,283,365 1,097,760 1,226,144 -4.5%11.7%
Muckleshoot Casino Emerg.385,731 386,700 345,875 -10.3%-10.6%
Intergovernmental Service11,880 - 6,271 -47.2%N/A
YTD Total 1,862,441 1,765,352 1,766,541 -5.1%0.1%
Year to Date through June
Intergovernmental
2012 vs. 20112012 vs. Budget
Note: 2012 liquor excise tax and liquor profit budget revised to reflect changes in State distributions as noted in
footnote above.
201120122012
Revenue ActualBudgetActualAmountPercentageAmountPercentage
Trial Court Improvements11,234 12,300 11,316 82 N/A(984) -8.00%
Court Interpreter Program6,643 6,960 10,872 4,229 N/A3,912 56.21%
Motor Vehicle Fuel Tax 707,052 459,500 465,678 (241,374) -34.1%6,178 1.3%
Criminal Justice -High Crime75,325 - 71,399 (3,926) -5.2%71,399 N/A
Criminal Justice -Population7,690 47,300 7,766 76 1.0%(39,534) -83.6%
Criminal Justice -Spec. Prog.29,045 27,600 29,308 263 0.9%1,708 6.2%
State DUI 7,931 3,600 6,777 (1,154) -14.6%3,177 88.2%
Fire Insurance Premium Tax 258 65,000 63,205 62,946 N/A(1,795) -2.76%
Liquor Excise Tax 169,003 81,000 174,785 5,782 3.4%93,785 115.8%
Liquor Profits 269,184 394,500 385,039 115,855 43.0%(9,461) -2.40%
YTD Total 1,283,365 1,097,760 1,226,144 (57,221) -4.5%128,384 11.7%
Year to Date through June
State Shared Revenues
2012 vs. 20112012 vs. Budget
2 The City of Auburn received $188,230 from the sale of State owned liquor stores in the month of June 2012 and is
reflected in this report. In addition, the City’s share of liquor excise taxes and liquor profits will be revised starting
July 1. Liquor excise taxes will be suspended for a twelve month period and will be reinstated at a lowered level
starting July 1, 2013 while liquor profits will be reduced to 2011 levels starting July 1. These changes were made as
a result of the State Legislature’s effort to balance the State budget during the 2012 legislative session.
7DI.A Page 128 of 218
Monthly Financial Report June 2012
Charges for Services consists of general governmental services, public safety, development service
fees and cultural & recreation fees and totaled $1.1 million. Development service fees and culture
and recreation fees make up 84% of the revenue within this category. Development services
revenues totaled $450,000 compared to budget of $266,000 due to stronger revenues from
development plan-check fees. Culture and recreation fees are beginning to improve over 2011
levels, reflecting increased registrations for summer classes and camps.
201120122012
Revenue ActualBudgetActualAmountPercentageAmountPercentage
General Government 42,166 32,300 61,158 18,992 45.04%28,858 89.34%
Public Safety 128,697 119,900 123,615 (5,083) -3.9%3,715 3.1%
Development Services 248,381 265,500 449,759 201,378 81.1%184,259 69.4%
Culture & Recreation 471,339 541,100 508,196 36,857 7.8%(32,904) -6.1%
YTD Total 890,584 958,800 1,142,727 252,144 28.3%183,927 19.2%
Year to Date through June
Charges for Services by Type
2012 vs. 20112012 vs. Budget
$0
$100
$200
$300
$400
$500
$600
$700
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Development Service Fees
2012 budget
2012 actual to date
2011 actual
8DI.A Page 129 of 218
Monthly Financial Report June 2012
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
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Culture & Recreation
2012 budget
2012 actual to date
2011 actual
Fines & Penalties totaled $827,000 and is running 2.1% below budget of $846,000 due primarily
to a decline in revenue from parking infractions.
201120122012
Month ActualBudgetActualAmountPercentageAmountPercentage
Civil Penalties 10,197 7,700 8,318 (1,879) -18.4%618 8.0%
Civil Infraction Penalties 360,765 311,900 329,677 (31,088) -8.6%17,777 5.7%
Red Light Photo Enforcement508,385 291,800 300,183 (208,202) -41.0%8,383 2.9%
Parking Infractions 92,033 89,300 60,236 (31,797) -34.5%(29,064) -32.5%
Criminal Traffic Misdemeanor42,877 60,100 52,581 9,704 22.6%(7,519) -12.5%
Criminal Non-Traffic Fines48,305 50,400 48,647 342 0.7%(1,753) -3.5%
Criminal Costs 7,982 5,700 8,298 316 4.0%2,598 45.6%
Non-Court Fines & Penalties52,415 28,600 19,406 (33,009) -63.0%(9,194) -32.1%
YTD Total 1,122,959 845,500 827,347 (295,612) -26.3%(18,153) -2.1%
Year to Date through June
Fines & Forfeits by Type
2012 vs. 20112012 vs. Budget
9DI.A Page 130 of 218
Monthly Financial Report June 2012
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
JanFebMarAprMayJunJulAugSepOctNovDec
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Fines & Penalties
2012 budget
2012 actual to date
2011 actual
$0.0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
$0.7
$0.8
$0.9
JanFebMarAprMayJunJulAugSepOctNovDec
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Photo Enforcement
2012 budget
2012 actual to date
2011 actual
Miscellaneous revenues include interest and other investment earnings, rents, leases &
concessions, contributions & donations and other miscellaneous income. Revenues in this
category totaled $301,000 and exceed budget by $31,000.
201120122012
Month ActualBudgetActualAmountPercentageAmountPercentage
Interest & Investments 39,829 56,200 45,499 5,669 14.2%(10,701) -19.0%
Rents & Leases 220,997 176,300 190,962 (30,035) -13.6%14,662 8.3%
Contributions & Donations25,163 9,600 26,053 890 3.5%16,453 171.4%
Other Miscellaneous Revenue39,064 27,700 38,214 (850) -2.2%10,514 38.0%
YTD Total 325,053 269,800 300,727 (24,326) -7.5%30,927 11.5%
Miscellaneous Revenues by Type
Year to Date through June
2012 vs. 20112012 vs. Budget
10DI.A Page 131 of 218
Monthly Financial Report June 2012
Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects Fund
and is used for governmental capital projects. REET revenue totaled $617,000 and is $80,000
below budget.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
JanFebMarAprMayJunJulAugSepOctNovDec
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Real Estate Excise Tax
2012 budget
2012 actual to date
2011 actual
11DI.A Page 132 of 218
Monthly Financial Report June 2012
Enterprise Funds
The following table provides an analysis of the City’s Enterprise funds – showing 2012 revenues
and expenditures by fund.
WaterSewerStormSolid WasteAirportCemeteryGolf
OPERATING REVENUES
Charges for Services 4,285,279 2,283,978 3,646,902 5,746,970 7,838 351,033 425,391
Sewer Metro Service Revenue - 6,434,256 - - - - -
Rents, Leases, Concessions & Other - - - - 296,681 - 154,648
TOTAL OPERATING REVENUES 4,285,279 8,718,234 3,646,902 5,746,970 304,519 351,033 580,039
OPERATING EXPENSES:
Administration 1,197,795 953,860 1,217,302 374,094 278,907 143,661 111,160
Operations & Maintenance 2,027,627 1,262,516 1,344,761 600,571 78 317,362 607,475
Waste Management Payments - - - 3,870,308 - - -
Sewer Metro Services - 6,251,464 - - - - -
Depreciation & Amortization 1,087,477 879,918 748,974 9,410 197,250 38,806 157,479
TOTAL OPERATING EXPENSES 4,312,899 9,347,758 3,311,037 4,854,383 476,235 499,829 876,114
OPERATING INCOME (LOSS)(27,620) (629,524) 335,865 892,588 (171,716) (148,796) (296,076)
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 20,057 19,640 6,892 275 819 116 230
Other Non Operating Revenue 109,222 39,895 35,062 72,132 495 13,995 8,497
Other Non Operating Expense (28,816) (20,541) - - (25,238) (11,134) -
TOTAL NON-OPERATING REVENUES (EXPENSES)100,463 38,994 41,954 72,406 (23,923) 2,977 8,727
72,843 (590,531) 377,819 964,994 (195,639) (145,819) (287,349)
Contributions 217,366 134,065 204,446 - - - -
Transfers In - - - - - 200,000 21,272
Transfers Out (50,000) (50,000) (50,000) - - - -
TOTAL CONTRIBUTIONS & TRANSFERS 167,366 84,065 154,446 - - 200,000 21,272
CHANGE IN FUND BALANCE 240,210 (506,466) 532,264 964,994 (195,639) 54,181 (266,077)
BEGINNING FUND BALANCE January 1, 2012 63,028,695 73,274,006 47,772,204 760,681 9,731,158 814,709 5,144,962
ENDING FUND BALANCE June 30, 2012 63,268,905 72,767,541 48,304,468 1,725,675 9,535,519 868,890 4,878,885
INCOME (LOSS) BEFORE CONTRIBUTIONS &
TRANSFERS
12DI.A Page 133 of 218
Monthly Financial Report June 2012
The following table presents the Working Capital Statements for the City’s Enterprise funds.
Working capital is generally defined as the difference between current assets and current
liabilities.
WaterSewerStormSolid WasteAirportCemeteryGolf
OPERATING REVENUES
Charges for Services 4,285,279 2,283,978 3,646,902 5,746,970 7,838 351,033 425,391
Sewer Metro Service Revenue - 6,434,256 - - - - -
Rents, Leases, Concessions & Other - - - - 296,681 - 154,648
TOTAL OPERATING REVENUES 4,285,279 8,718,234 3,646,902 5,746,970 304,519 351,033 580,039
OPERATING EXPENSES:
Salaries & Wages 1,020,277 672,189 909,163 211,059 9,536 224,105 276,583
Benefits 453,030 290,670 399,968 91,679 3,208 108,806 133,651
Supplies 70,801 24,578 24,673 9,762 - 68,310 151,341
Other Service Charges 1,092,522 845,055 549,749 474,882 266,240 26,748 76,054
Intergovernmental Services - - 9,098 95,033 - - -
Waste Management Payments - - - 3,870,308 - - -
Sewer Metro Services - 6,251,464 - - - - -
Interfund Operating Rentals/Supplies 588,791 383,884 665,702 92,250 - 33,054 81,006
Other Expenses - - 3,710 - - - -
Depreciation & Amortization 1,087,477 879,918 748,974 9,410 197,250 38,806 157,479
TOTAL OPERATING EXPENSES 4,312,898 9,347,758 3,311,037 4,854,383 476,235 499,829 876,115
OPERATING INCOME (LOSS)(27,619) (629,524) 335,865 892,587 (171,716) (148,796) (296,076)
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 20,057 19,640 6,892 275 819 116 230
Contributions - 1,310 - 71,692 - 12,606 8,497
Other Non Operating Revenue 109,222 38,585 35,062 440 495 1,388 -
Debt Service Interest (28,816) (20,541) - - (25,238) (11,134) -
TOTAL NON-OPERATING REVENUES (EXPENSES)100,463 38,994 41,954 72,406 (23,923) 2,977 8,727
Plus Items Not Effecting Working Capital
Depreciation 1,087,477 879,918 748,974 9,410 197,250 38,806 157,479
1,160,320 289,388 1,126,793 974,403 1,612 (107,014) (129,869)
Increase in Contributions -System Development 214,160 134,065 204,446 - - - -
Increase in Contributions -Area Assessments 3,206 - - - - - -
Increase in Contributions -Other Governments - - - - - - -
Operating Transfers In - - - - - 200,000 21,272
Increase in Restricted Net Assets 8,177 40,649 - - (5,731) -
Decrease in Long term Receivables - 45,000 - - - - -
Increase in Deferred Credits - - - - (1,494) - -
TOTAL RESOURCES OTHER THAN OPERATIONS 225,544 219,714 204,446 - (7,225) 200,000 21,272
Net Change in Restricted Net Assets 272,298 142,132 128,702 - (6,312) - (26,731)
Increase in Fixed Assets - Salaries 61,355 50,092 27,987 - - - -
Increase in Fixed Assets - Benefits 24,083 18,961 10,618 - - - -
Increase in Fixed Assets - Site Improvements 37,408 - - - 14,466 - -
Increase in Fixed Assets - Equipment 72,714 - - - - - -
Increase in Fixed Assets - Construction 2,130,858 775,024 465,737 - - - -
Operating Transfers Out 50,000 50,000 50,000 - - - -
Debt Service Principal 435,568 288,262 - - - - -
TOTAL USES OTHER THAN OPERATIONS 3,084,285 1,324,470 683,044 - 8,154 - (26,731)
NET CHANGE IN WORKING CAPITAL (1,698,420) (815,369) 648,195 974,403 (13,767) 92,986 (81,866)
BEGINNING WORING CAPITAL January 1, 2012 16,945,811 12,806,527 9,102,000 632,263 961,633 71,820 68,320
ENDING WORKING CAPITAL June 30, 2012 15,247,390 11,991,158 9,750,195 1,606,667 947,866 164,805 (13,546)
NET CHANGE IN WORKING CAPITAL (1,698,420) (815,369) 648,195 974,403 (13,767) 92,986 (81,866)
NET WORKING CAPITAL FROM OPERATIONS
13DI.A Page 134 of 218
Monthly Financial Report June 2012
The Water Utility ended with a $28,000 net loss.
The Sewer Utility ended the period with a $630,000 net operating loss while the Stormwater
Utility ended with $336,000 in net income.
The number of rounds played at Auburn Golf Course (AGC) dropped sharply in June to 5,869 as
compared to 6,956 rounds for the same month last year due to wet weather conditions. The
AGC ended with a net operating loss of $296,100 as compared to $321,000 for the previous
month. Financial performance for the AGC is expected to improve in July with the recent warm
and dry weather conditions.
$0
$50
$100
$150
$200
$250
$300
$350
JanFebMarAprMayJunJulAugSepOctNovDec
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Golf Course Operating Revenues by Month
(2012 vs 2011)
2012 Monthly Budget
2012 Actual
2011 Actual
14DI.A Page 135 of 218
Monthly Financial Report June 2012
The Cemetery Fund ended with a $145,000 net operating loss as compared to an $88,000 net
operating loss the previous month as revenue declined in nearly all areas of cemetery activities.
$0
$20
$40
$60
$80
$100
$120
$140
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Cemetery Operating Revenues by Month
(2012 vs 2011)
2012 Monthly
Budget
2012 Actual
2011 Actual
15DI.A Page 136 of 218
Monthly Financial Report June 2012
Internal Service Funds
The following table provides an analysis of the City’s Internal Service funds – showing 2012
revenues and expenditures by fund.
InformationEquipment
InsuranceFacilities Services Rental
OPERATING REVENUES:
Interfund Charges for Services - 1,718,550 2,067,552 1,498,839
Rents, Leases, Concessions & Other - 48,601 45,630 -
TOTAL OPERATING REVENUES - 1,767,151 2,113,182 1,498,839
OPERATING EXPENSES:
Administration 605,750 - - 349,586
Operations & Maintenance - 1,046,859 2,034,651 713,019
Depreciation & Amortization - - 289,200 388,232
TOTAL OPERATING EXPENSES 605,750 1,046,859 2,323,851 1,450,837
OPERATING INCOME (LOSS)(605,750) 720,292 (210,669) 48,002
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 1,008 1,410 2,238 8,545
Other Non Operating Revenue - 7,292 - 531
Gain/Loss on Sale of Fixed Assets - - - 19,449
Other Non Operating Expense - - - -
TOTAL NON-OPERATING REVENUES (EXPENSES)1,008 8,702 2,238 28,525
INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS (604,741) 728,994 (208,431) 76,527
Contributions - - 3,230 72,714
Transfers In - 97,380 - -
Transfers Out - (322,500) - (7,000)
TOTAL CONTRIBUTIONS & TRANSFERS - (225,120) 3,230 65,714
CHANGE IN FUND BALANCE (604,741) 503,874 (205,201) 142,241
BEGINNING FUND BALANCE January 1, 2012 2,184,680 1,570,419 4,350,183 10,135,919
ENDING FUND BALANCE June 30, 2012 1,579,939 2,074,293 4,144,982 10,278,160
16DI.A Page 137 of 218
Monthly Financial Report June 2012
The following table presents the Working Capital Statements for the City’s Internal Service funds.
Working capital is generally defined as the difference between current assets and current
liabilities.
InformationEquipment
InsuranceFacilities Services Rental
OPERATING REVENUES:
Interfund Charges for Services - 1,718,550 2,067,552 1,498,839
Rents, Leases, Concessions & Other - 48,601 45,630
TOTAL OPERATING REVENUES - 1,767,151 2,113,182 1,498,839
OPERATING EXPENSES:
Salaries & Wages - 325,937 656,456 214,519
Benefits - 142,838 267,932 84,353
Supplies - 49,019 113,864 452,718
Other Service Charges 605,750 480,117 851,858 204,076
Interfund Operating Rentals/Supplies - 48,948 144,540 106,939
Depreciation & Amortization - - 289,200 388,232
TOTAL OPERATING EXPENSES 605,750 1,046,859 2,323,851 1,450,837
OPERATING INCOME (LOSS)(605,750) 720,292 (210,669) 48,002
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 1,008 1,410 2,238 8,545
Other Non Operating Revenue - 7,292 - 531
Gain/Loss on Sale of Fixed Assets - - - 19,449
Other Non Operating Expense - - - -
TOTAL NON-OPERATING REVENUES (EXPENSES)1,008 8,702 2,238 28,525
Plus Items Not Effecting Working Capital
Depreciation - - 289,200 388,232
(604,741) 728,994 80,769 464,760
Increase in Contributions -Other Governments - - - -
Increase in Contributions -Other Funds - - 3,230 72,714
Operating Transfers In - 97,380 - -
TOTAL RESOURCES OTHER THAN OPERATIONS - 97,380 3,230 72,714
Net Change in Restricted Net Assets - - 3,230 17,693
Increase in Fixed Assets - Site Improvements - - - 18,493
Increase in Fixed Assets - Equipment - - 277,173 921,083
Increase in Fixed Assets - Construction - 98,701 - -
Operating Transfers Out - 322,500 - 7,000
TOTAL USES OTHER THAN OPERATIONS - 421,201 280,403 964,269
NET CHANGE IN WORKING CAPITAL (604,741) 405,174 (196,404) (426,796)
BEGINNING WORING CAPITAL January 1, 2012 2,184,680 1,622,449 3,118,686 5,793,165
ENDING WORKING CAPITAL June 30, 2012 1,579,939 2,027,622 2,922,282 5,366,369
NET CHANGE IN WORKING CAPITAL (604,741) 405,174 (196,404) (426,796)
NET WORKING CAPITAL FROM OPERATIONS
17DI.A Page 138 of 218
Monthly Financial Report June 2012
Operating expenses within the Insurance Fund represents the premium cost-pool that will be
allocated monthly to other City funds over the course of 2012. As a result, this balance will
gradually diminish each month throughout the entire year.
The Information Services Fund ended with a net operating loss – reflecting the timing of
expenditures.
No significant variances are reported in the Facilities Fund or Equipment Rental Fund. Both
funds have had sufficient revenues to cover year-to-date expenses.
Contact Information
This report is prepared by the Finance Department. Additional financial information can also be
viewed at our website: http://www.auburnwa.gov/. For any questions about the report please
contact us at mchaw@auburnwa.gov or scoleman@auburnwa.gov.
18DI.A Page 139 of 218
SALES TAX SUMMARY
JUNE 2012 SALES TAX DISTRIBUTIONS (FOR NOVEMBER - APRIL 2012 RETAIL ACTIVITY)
2011 Annual Total 2011 YTD 2012 YTD YTD 2011 Annual Total 2011 YTD 2012 YTD YTD
NAICS CONSTRUCTION (Nov '10-Oct '11)(Nov '10-Apr '11)(Nov '11-Apr '12)% Diff NAICS AUTOMOTIVE (Nov '10-Oct '11)(Nov '10-Apr '11)(Nov '11-Apr '12)% Diff
236 Construction of Buildings 582,840 238,722 201,870 -15.4%441 Motor Vehicle and Parts Dealer 2,560,962 1,235,812 1,334,982 8.0%
237 Heavy and Civil Construction 108,727 38,199 57,690 51.0%447 Gasoline Stations 224,459 107,710 108,849 1.1%
238 Specialty Trade Contractors 604,245 293,778 281,290 -4.3%TOTAL AUTOMOTIVE 2,785,421$ 1,343,523$ 1,443,831$ 7.5%
TOTAL CONSTRUCTION 1,295,813$ 570,698$ 540,849$ -5.2%Overall Change from Previous Year 100,309$
Overall Change from Previous Year (29,849)$
2011 Annual Total 2011 YTD 2012 YTD YTD
2011 Annual Total 2011 YTD 2012 YTD YTD NAICS RETAIL TRADE (Nov '10-Oct '11)(Nov '10-Apr '11)(Nov '11-Apr '12)% Diff
NAICS MANUFACTURING (Nov '10-Oct '11)(Nov '10-Apr '11)(Nov '11-Apr '12)% Diff 442 Furniture and Home Furnishings 218,335 107,715 108,802 1.0%
311 Food Manufacturing 2,674 1,278 1,749 36.8%443 Electronics and Appliances 126,870 71,809 73,002 1.7%
312 Beverage and Tobacco Products 3,864 1,787 2,179 22.0%444 Building Material and Garden 382,504 167,062 182,609 9.3%
313 Textile Mills 959 336 56 -83.4%445 Food and Beverage Stores 330,776 161,006 160,675 -0.2%
314 Textile Product Mills 2,625 1,020 3,186 212.2%446 Health and Personal Care Store 148,387 76,433 77,736 1.7%
315 Apparel Manufacturing 2,519 2,385 189 -92.1%448 Clothing and Accessories 754,407 392,982 388,098 -1.2%
316 Leather and Allied Products 175 144 55 -62.0%451 Sporting Goods, Hobby, Books 126,042 68,497 65,603 -4.2%
321 Wood Product Manufacturing 24,075 11,487 10,158 -11.6%452 General Merchandise Stores 967,627 532,338 513,572 -3.5%
322 Paper Manufacturing 11,026 8,475 1,963 -76.8%453 Miscellaneous Store Retailers 489,259 240,090 226,197 -5.8%
323 Printing and Related Support 38,511 20,950 15,711 -25.0%454 Nonstore Retailers 235,923 122,334 129,972 6.2%
324 Petroleum and Coal Products 9,771 3,670 3,327 -9.3%TOTAL RETAIL TRADE 3,780,129$ 1,940,266$ 1,926,266$ -0.7%
325 Chemical Manufacturing 7,937 3,541 2,982 -15.8%Overall Change from Previous Year (14,000)$
326 Plastics and Rubber Products 9,777 5,046 4,595 -8.9%
327 Nonmetallic Mineral Products 16,218 5,786 7,447 28.7%
331 Primary Metal Manufacturing 452 149 1,475 892.4%2011 Annual Total 2011 YTD 2012 YTD YTD
332 Fabricated Metal Product Manuf 19,661 10,329 6,750 -34.6%NAICS SERVICES (Nov '10-Oct '11)(Nov '10-Apr '11)(Nov '11-Apr '12)% Diff
333 Machinery Manufacturing 14,242 5,885 6,842 16.3%51*Information 481,043 202,280 193,853 -4.2%
334 Computer and Electronic Produc 16,776 9,741 4,396 -54.9%52*Finance and Insurance 65,518 33,548 15,200 b -54.7%
335 Electric Equipment, Appliances 780 118 263 123.1%53*Real Estate, Rental, Leasing 303,750 141,793 153,485 8.2%
336 Transportation Equipment Man 362,149 189,450 38,487 a -79.7%541 Professional, Scientific, Tech 174,718 94,936 85,471 -10.0%
337 Furniture and Related Products 13,135 5,606 9,432 68.2%551 Company Management 351 107 9 -91.6%
339 Miscellaneous Manufacturing 25,531 13,699 11,879 -13.3%56*Admin. Supp., Remed Svcs 294,603 151,794 137,187 -9.6%
TOTAL MANUFACTURING 582,858$ 300,881$ 133,123$ -55.8%611 Educational Services 52,563 26,665 26,141 -2.0%
Overall Change from Previous Year (167,758)$ 62*Health Care Social Assistance 40,737 15,974 17,281 8.2%
71*Arts and Entertainment 148,629 90,361 94,258 4.3%
72*Accomodation and Food Svcs 838,924 392,940 442,739 12.7%
2011 Annual Total 2011 YTD 2012 YTD YTD 81*Other Services 389,241 195,947 194,571 -0.7%
NAICS TRANSPORTATION AND WAREHOUSING (Nov '10-Oct '11)(Nov '10-Apr '11)(Nov '11-Apr '12)% Diff 92*Public Administration 92,163 46,618 71,938 54.3%
481 Air Transportation 24 24 - -100.0%TOTAL SERVICES 2,882,241$ 1,392,963$ 1,432,134$ 2.8%
482 Rail Transportation 17,831 7,228 4,612 -36.2%Overall Change from Previous Year 39,171$
484 Truck Transportation 36,261 32,119 6,535 -79.7%
485 Transit and Ground Passengers 68 45 234 416.2%
488 Transportation Support 18,083 8,573 8,351 -2.6%2011 Annual Total 2011 YTD 2012 YTD YTD
491 Postal Service 202 104 110 5.8%NAICS MISCELLANEOUS (Nov '10-Oct '11)(Nov '10-Apr '11)(Nov '11-Apr '12)% Diff
492 Couriers and Messengers 1,492 715 336 -53.0%000 Unknown 1,958 383 1 -99.7%
493 Warehousing and Storage 3,121 1,642 3,569 117.4%111-115 Agriculture, Forestry, Fishing 7,355 5,865 1,342 -77.1%
TOTAL TRANSPORTATION 77,083$ 50,451$ 23,747$ -52.9%211-221 Mining & Utilities 21,830 6,837 11,432 67.2%
Overall Change from Previous Year (26,704)$ 999 Unclassifiable Establishments 192,496 121,704 12,046 -90.1%
TOTAL SERVICES 223,639$ 134,788$ 24,821$ -81.6%
Overall Change from Previous Year (109,968)$
2011 Annual Total 2011 YTD 2012 YTD YTD
NAICS WHOLESALE TRADE (Nov '10-Oct '11)(Nov '10-Apr '11)(Nov '11-Apr '12)% Diff
423 Wholesale Trade, Durable Goods 1,095,905 569,234 552,784 -2.9%GRAND TOTAL 12,887,267$ 6,381,729$ 6,152,025$
424 Wholesale Trade, Nondurable 150,480 75,530 72,087 -4.6%Overall Change from Previous Year (229,704)$ -3.6%
425 Wholesale Electronic Markets 13,698 3,395 2,383 -29.8%
TOTAL WHOLESALE 1,260,083$ 648,159$ 627,254$ -3.2%
Overall Change from Previous Year (20,905)$
a. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Nov 2011 (adjustment: -$73,971).
b. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Dec 2011 (adjustment: -$20,014).
06/30/12 file:Monthly Sales Tax Report.xls
Prepared by Auburn Finance Department
19DI.A Page 140 of 218
Investment Purchase Purchase Maturity Yield to
Type Date Price Date Maturity
State Investment Pool Various 83,147,216$ Various 0.17%
KeyBank Money Market Various 11,679,282 Various 0.15%
US Treasury 05/04/1990 57,750 05/15/2016 5.72%
FHLMC 12/19/2011 2,000,000 12/19/2014 1.000%
Total Cash & Investments 96,884,247$ 0.192%
Investment Mix % of Total
State Investment Pool 85.8%Current 6-month treasury rate 0.15%
KeyBank Money Market 12.1%Current State Pool rate 0.17%
US Treasury 0.1%KeyBank Money Market 0.15%
FHLMC 2.1%Blended Auburn rate 0.19%
FNMA 0.0%
100.0%
City of Auburn
Investment Portfolio Summary
June 30, 2012
Summary
20DI.A Page 141 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4849
Date:
August 14, 2012
Department:
Human Resources
Attachments:
RES
WA Supreme Court Rule
WSBA Standard for Indigent Defense
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
The Washington State Supreme Court pursuant to Order No. 25700-A-1004 has adopted
a new standard for indigent defense services requiring a certificate of compliance for
defense counsel and such Supreme Court standards, with the exception of Standard 3.4,
become effective on October 1, 2012. The City of Auburn adopted Resolution 2014,
Standards for Public Defense on December 18, 1989. Therefore, the City of Auburn
Standards for Public Defense need to be updated.
Reviewed by Council Committees:
Finance
Councilmember:Staff:Heineman
Meeting Date:August 20, 2012 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 142 of 218
RESOLUTION NO 4 8 4 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING STANDARDS FOR
INDIGENT DEFENSE, AND REQUESTING STAFF TO
DEVELOP PROCEDURES FOR FULL IMPLEMENTATION
OF THE STANDARDS
V1IHEREAS, RCW 10.101.030 requires each City to adopt standards for delnrery of
public defense senrices, whether provided by contract, assigned counsel, or a public
defender o ce; and
WHEREAS, the Washington State Bar Association has adopted a standard for
indigent defense services approved by the Board of Govemors on June 3, 2011, and
WHEREAS,the Washington State Supreme Court, pursuaM to Order No.25700.A-
1004,_has adopted a new standard for indigent defense services requiring a certificate of
compliance for defense counsel;.and
WHEREAS, such Supreme Court standards, with the exception of Standard 3.4,
become effective on October 1, 2012; and
WHEREAS, new Standard 3.4 relating to caseload limits and weighting
methodology shall become effective on September 1, 2013; and
WHEREAS,the City ofAubum adopted Resolution No. 2014, Standards fo Public
Defense, on December 18, 1989.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON; HEREBY RESOWES AS FOLLOWS:
Section 1 Pursuant to the requirements of RCW 10.101.030 and the
requirements of Order No. 25700-A-1004 of the Washington State Supreme Court, the
Resolutio No. 4849
August 7,2012
Page 1 of 3
DI.B Page 143 of 218
indigent defense standards set forth in the Supreme Court Order are hereby adopted and
incorporated by this reference as fully as if herein set forth. These adopted standards
shali be deemed amended, from time to time, upon amendment of the standard by the
State Supreme Court. The standards shall be effective and implemented in accordance
with the timeframes established in the Court's order To the extent the standards adopted
in Resolution No. 2014 conflict with the standards adopted by this Resolution, these
standards shall supersede those standards.
Section 2. The Standard for Indigent Defense Services adopted by the
Washington State Bar Assoaation as approved by its Board of Govemors on June 3,2011,
shall serve as a guideline in the interpretation and application of these defense standards.
Section 3. The City hereby requires that all counsel assigned to represent
indigent defendants in cases filed in the Aubum Municipal Court comply with the Supreme
Court'Rule as interpreted pursuant to the Washington State Bar Association guidelines.
Section 4 The Mayor is requested and directed to enter into negotiation with the
City's contract Public Defender regarding contract amendments necessary to incorporate
such standards in the parties' contract and to provide for a reporting system to confirm
implementation of these guidelines as set forth by the Washington State Supreme Court.
Such report shall include case count information relating to misdemeanor cases as well as
confirmation of compliance by defense counsel with the certification requirements of the
court rule. Such negotiation shall also address indemnity, sts and any other relevant
considerations.
Resolution No.4849
August 7,2012 ,
Page 2 of 3
DI.B Page 144 of 218
Section 5. This Resolution shall be effective the day of
2012.
Dated and signed this day of 2012.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST
Danielle E. Daskam, City Clerk
APP ED TO FORM:
n I B. ei ; '
Resolution No.4849
August 7, 2012
Page 3 of 3
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Washington State Bar Association
Standards for Indigent Defense Services
[With amendments and format updates as of September 22, 2011]
DI.B Page 162 of 218
STANDARD ONE: Compensation
Standard:
Public defense attorneys and staff should be compensated at a rate c ommensurate with
their training and experience. To attract and retain qualified personnel, compensation
and benefit levels should be comparable to those of attorneys and staff in prosecutorial
offices in the area.
For assigned counsel, reasonable compensa tion should be provided. Compensation
should reflect the time and labor required to be spent by the attorney and the degree of
professional experience demanded by the case. Assigned counsel should be
compensated for out-of-pocket expenses.
Contracts should provide for extraordinary compensation over and above the normal
contract terms for cases which require an extraordinary amount of time and preparation,
including, but not limited to, death penalty cases. Services which require extraordinary
fees shall be defined in the contract.
Attorneys who have a conflict of interest shall not have to compensate the new,
substituted attorney out of their own funds.
Flat fees, caps on compensation, and lump -sum contracts for trial attorneys are
improper in death penalty cases. Private practice attorneys appointed in death penalty
cases should be fully compensated for actual time and service performed at a
reasonable hourly rate with no distinction between rates for services performed in court
and out of court. Periodic billing and payment should be available. The hourly rate
established for lead counsel in a particular case should be based on the circumstances
of the case and the attorney being appointed, including the following factors: the
anticipated time and labor required in the case, the complexity of the case, the skill and
experience required to provide adequate legal representation, the attorney's overhead
expenses, and the exclusion of other work by the attorney during the case. Under no
circumstances should the hourly rate for lead counsel, whether private or public
defender, appointed in a death penalty case be less than $125 per hour (in 2006
dollars).
Related Standards:
American Bar Association, Standards for Criminal Justice, 5-2.4 and 5-3.1.
American Bar Association, Guidelines for the Appointment and Performance in Death Penalty Cases,
1988, Standard 10-1.
National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973,
Standards 13.7 and 13.11.
National Legal Aid and Defender Association, Standards for Defender Services, Standard IV-4.
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Legal
Defense Contracts, 1984, Standard III-10 and III-11.
DI.B Page 163 of 218
-3-
Seattle-King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation
of Defender Agencies, 1982, Guideline No. 6.
STANDARD TWO: Duties and Responsibilities of Counsel
Standard:
The legal representation plan shall require that defense services be pro vided to all
clients in a professional, skilled manner consistent with minimum standards set forth by
the American Bar Association, applicable state bar association standards, the Rules of
Professional Conduct, case law and applicable court rules defining the duties of counsel
and the rights of defendants in criminal cases. Counsel's primary and most fundamental
responsibility is to promote and protect the interests of the client.
Related Standards:
American Bar Association, Standards for Criminal Justice, 4-1.1, 5-5.1 and 5-1.1.
National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973,
Standards 13.1.
National Legal Aid and Defender Association, Standards for Defender Services, Standard II-2.
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense
Contracts, 1984, Guideline III-18.
American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death
Penalty Cases. [Link]
STANDARD THREE: Caseload Limits and Types of Cases
Standard:
1. The contract or other employment agreement or government budget shall specify
the types of cases for which representation shall be provided and t he maximum
number of cases which each attorney shall be expected to handle.
2. The caseload of public defense attorneys shall allow each lawyer to give each
client the time and effort necessary to ensure effective representation. Neither
defender organizations, county offices, contract attorneys nor assigned counsel
should accept workloads that, by reason of their excessive size, interfere with the
rendering of quality representation. As used in this Standard, "quality
representation" is intended to describe the minimum level of attention, care and
skill that Washington citizens would expect of their state's criminal justice system.
3. General Considerations: Caseload limits reflect the maximum caseloads for
fully supported full-time defense attorneys for cases of average complexity and
effort in each case type specified. Caseload limits assume a reasonably even
distribution of cases throughout the year.
The increased complexity of practice in many areas will require lower caseload
limits. The maximum caseload limit should be adjusted downward when the mix
of case assignments is weighted toward offenses or case types that demand
DI.B Page 164 of 218
-4-
more investigation, legal research and writing, use of experts, use of social
workers, or other expenditures of time and resources. Atto rney caseloads should
be assessed by the workload required, and cases and types of cases should be
weighted accordingly.
If a defender or assigned counsel is carrying a mixed caseload including cases
from more than one category of cases, these standards sh ould be applied
proportionately to determine a full caseload. In jurisdictions where assigned
counsel or contract attorneys also maintain private law practices, the caseload
should be based on the percentage of time the lawyer devotes to public defense.
The experience of a particular attorney is a factor in the composition of cases in
the attorney’s caseload.
The following types of cases fall within the intended scope of the caseload limits
for criminal and juvenile offender cases in Standard 3.4 and mus t be taken into
account when assessing an attorney’s numerical caseload: partial case
representations, sentence violations, specialty or therapeutic courts, transfers,
extraditions, representation of material witnesses, petitions for conditional
release or final discharge, and other matters that do not involve a new criminal
charge.
Definition of case: A case is defined as the filing of a document with the court
naming a person as defendant or respondent, to which an attorney is appointed
in order to provide representation. In courts of limited jurisdiction multiple
citations from the same incident can be counted as one case.
4. Caseload Limits: The caseload of a full-time public defense attorney or
assigned counsel shall not exceed the following:
150 Felonies per attorney per year; or
300 Misdemeanor cases per attorney per year or, in jurisdictions that have not
adopted a numerical case weighting system as described in this Standard, 400
cases per year; or
250 Juvenile Offender cases per attorney per year; or
80 open Juvenile Dependency cases per attorney; or
250 Civil Commitment cases per attorney per year; or
1 Active Death Penalty trial court case at a time plus a limited number of non
death penalty cases compatible with the time demand of the death penalty case
and consistent with the professional requirements of Standard 3.2 supra; or
36 Appeals to an appellate court hearing a case on the record and briefs per
attorney per year. (The 36 standard assumes experienced appellate attorneys
DI.B Page 165 of 218
-5-
handling cases with transcripts of an average length of 350 pages. If attorneys do
not have significant appellate experience and/or the average transcript length is
greater than 350 pages, the caseload should be accordingly reduced.)
Full time Rule 9 interns who have not graduated from law school may not have
caseloads that exceed twenty-five percent (25%) of the caseload limits
established for full time attorneys.
5. Case Counting: The local government entity responsible for employing,
contracting with or appointing public defense attorneys should adopt and publish
written policies and procedures to implement a numerical case -weighting system
to count cases. If such policies and procedures are not adopted and published, it
is presumed that attorneys are not engaging in case weighting. A numerical
case weighting system must:
A. recognize the greater or lesser workload required for cases compared to
an average case based on a method that adequately assesses and
documents the workload involved;
B. be consistent with these Standards, professional performance guidelines,
and the Rules of Professional Conduct;
C. not institutionalize systems or practices that fail to allow adequate attorney
time for quality representation; and
D. be periodically reviewed and updated to reflect current workloads; and
E. be filed with the State of Washington Office of Public Defense.
Cases should be assessed by the workload required. Cases and types of cases
should be weighted accordingly. Cases which are complex, serious, or contribute
more significantly to attorney workload than average cases should be weighted
upwards. In addition, a case weighting system should consider factors that might
justify a case weight of less than one case.
Notwithstanding any case weighting system, resolutions of cases by pleas of
guilty to criminal charges on a first appearance or arraignment docket are
presumed to be rare occurrences requiring careful evaluation of the evidence
and the law, as well as thorough communication with clients, and must be
counted as one case.
6. Case Weighting: The following are some examples of situations where case
weighting might result in representations being weighted as more or less than
one case. The listing of specific examples is not intended to suggest or imply
that representations in such situations should or must be weighted at more or
less than one case, only that they may be, if established by an appropriately
adopted case weighting system.
DI.B Page 166 of 218
-6-
A. Case Weighting Upwards: Serious offenses or complex cases that
demand more-than-average investigation, legal research, writing, use of
experts, use of social workers and/or expenditures of time and resources
should be weighted upwards and counted as more than one case.
B. Case Weighting Downward: Listed below are some specific examples
of situations where case weighting might justify representations being
weighted less than one case. However, care must be taken because
many such representations routinely involve significant work and effort
and should be weighted at a full case or more.
i. Cases that result in partial representations of clients, including
client failures to appear and recommencement of proceedings,
preliminary appointments in cases in which no charges are filed,
appearances of retained counsel, withdrawals or transfers for any
reason, or limited appearances for a specific purpose (not including
representations of multiple cases on routine dockets).
ii. Cases in the criminal or offender case type that do not involve filing
of new criminal charges, including sentence violations, extraditions,
representations of material witnesses, and other matters or
representations of clients that do not involve new criminal charges.
Non-complex sentence violations should be weighted as at least
1/3 of a case.
iii. Cases in specialty or therapeutic courts if the attorney is not
responsible for defending the client against the underlying charges
before or after the client’s participation in the specialty or
therapeutic court. However, case weighting must recognize that
numerous hearings and extended monitoring of client cases in such
courts significantly contribute to attorney workload and in many
instances such cases may warrant allocation of full case weight or
more.
iv. Cases on a criminal or offender first appearance or arraignment
docket where the attorney is designated, appointed or contracted to
represent groups of clients on that docket without an expectation of
further or continuing representation and which are not resolved at
that time (except by dismissal). In such circumstances,
consideration should be given to adjusting the caseload limits
appropriately, recognizing that case weighting must reflect that
attorney workload includes the time needed for appropriate client
contact and preparation as well as the appearance time spent on
such dockets.
v. Representation of a person in a court of limited jurisdiction on a
charge which, as a matter of regular practice in the court where the
DI.B Page 167 of 218
-7-
case is pending, can be and is resolved at an early stage of the
proceeding by a diversion, reduction to an infraction, stipulation on
continuance, or other alternative non-criminal disposition that does
not involve a finding of guilt. Such cases should be weighted as at
least 1/3 of a case.
Related Standards
American Bar Association, Standards for Criminal Justice, 4-1.2, 5-4.3.
American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death
Penalty Cases. [Link]
American Bar Association, Ethical Obligations of Lawyers Who Represent Indigent Criminal Defendants
When Excessive Caseloads Interfere With Competent and Diligent Representation, May 13, 2006, Formal
Opinion 06-441. [Link]
The American Council of Chief Defenders Statement on Caseloads and Workloads, (2007). [Link]
American Bar Association Eight Guidelines of Public Defense Related to Excessive Caseloads. [Link]
National Advisory Commission on Criminal Standards and Goals, Task Force on Courts, 1973, Standard
13.12.
American Bar Association Disciplinary Rule 6-101.
American Bar Association Ten Principles of a Public Defense Delivery System. [Link]
ABA Standards of Practice for Lawyers who Represent Children in Abuse & Neglect Cases, (1996)
American Bar Association, Chicago, IL.
The American Council of Chief Defenders Ethical Opinion 03-01 (2003).
National Legal Aid and Defender Association, Standards for Defender Services, Standards IV-I.
National Legal Aid and Defender Association, Model Contract for Public Defense Services (2002). [Link]
NACC Recommendations for Representation of Children in Abuse and Neglect Cases (2001). [Link]
City of Seattle Ordinance Number: 121501 (2004). [Link]
Seattle-King County Bar Association Indigent Defense Services Task Force, Guideline Number 1.
Washington State Office of Public Defense, Parents Representation Program Standards Of
Representation (2009). [Link]
Keeping Defender Workloads Manageable, Bureau of Justice Assistance, U.S. Department of Justice,
Indigent Defense Series #4 (Spangenberg Group, 2001). [Link]
STANDARD FOUR: Responsibility for Expert Witnesses
Standard:
Reasonable compensation for expert witnesses necessary to preparation and
presentation of the defense case shall be provided. Expert witness fees should be
maintained and allocated from funds separate from those provided for defender
services. Requests for expert witness fees should be made through an ex parte motion.
The defense should be free to retain the expert of its choosing and in no cases should
be forced to select experts from a list pre-approved by either the court or the
prosecution.
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Related Standards:
American Bar Association, Standards for Criminal Justice, 5-1.4.
National Legal Aid and Defender Association, Standards for Defender Services, Standard IV 2d, 3.
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense
Contracts, 1983, Standard III-8d.
National Advisory Commission, Task Force on Courts, 1973, Standard 13.14.
STANDARD FIVE: Administrative Costs
Standard:
1. Contracts for public defense services shall provide for or include administrative
costs associated with providing legal representation. These costs should include
but are not limited to travel, telephones, law library, including electronic legal
research, financial accounting, case management systems, computers and
software, office space and supplies, training, meeting the reporting requirements
imposed by these standards, and other costs necessarily incurred in the day -to-
day management of the contract.
2. Public defense attorneys shall have an office that accommodates confidential
meetings with clients and receipt of mail, and adequate telephone services to
ensure prompt response to client contact.
Related Standards:
American Bar Association, Standards for Criminal Justice, Providing Defense Services.
National Study Commission on Defense Services, Guidelines for Legal Defense Systems in the United
States, (1976), Guideline 3.4.
National Legal Aid and Defender Association, Standards for Defender Services, 1976 I-3, IV 2a-e, IV 5.
STANDARD SIX: Investigators
Standard:
1. Public defense attorneys shall use investigation services as appropriate.
2. Public defender offices, assigned counsel, and private law firms holding public
defense contracts should employ investigators with invest igation training and
experience. A minimum of one investigator should be employed for every four
attorneys.
Related Standards:
American Bar Association, Standards for Criminal Justice, 4-4.1 and 5-1.14.
National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973,
Standard 13.14.
National Legal Aid and Defender Association, Standards for Defender Services, Standard IV-3.
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National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense
Contracts, 1984, Standard III-9.
Seattle-King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation
of Defender Agencies, 1982, Guideline Number 8.
STANDARD SEVEN: Support Services
Standard:
Public defense attorneys shall have adequate numbers of investigators, secretaries,
word processing staff, paralegals, social work staff, mental health professionals and
other support services, including computer system staff and network administrators.
These professionals are essential to ensure the effective performance of defense
counsel during trial preparation, in the preparation of dispositional plans, and at
sentencing.
1. Legal Assistants - At least one full-time legal assistant should be employed for
every four attorneys. Fewer legal assistants may be necessary, however, if the
agency or attorney has access to word processing staff, or other additional staff
performing clerical work. Defenders should have a combination of technology
and personnel that will meet their needs.
2. Social Work Staff - Social work staff should be available to assist in developing
release, treatment, and dispositional alternatives.
3. Mental Health Professionals - Each agency or attorney should have access to
mental health professionals to perform mental health evaluations.
4. Investigation staff should be available as provided in Standard Six at a ratio of
one investigator for every four attorneys.
5. Each agency or attorney providing public defense services should have access
to adequate and competent interpreters to facilitate communication with non-
English speaking and hearing-impaired clients for attorneys, investigators, social
workers, and administrative staff.
Related Standards:
American Bar Association, Standards for Criminal Justice, 4-8.1 and 5-1.4.
National Advisory Committee on Criminal Justice Standards and Goals, Task Force on Courts, Standard
13.14.
National Legal Aid and Defender Association, Standards for Defender Services, Standard IV-3.
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense
Contracts, 1984, Standard III-8.
Seattle-King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation
of Defender Agencies, 1982, Guideline Number 7.
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STANDARD EIGHT: Reports of Attorney Activity
Standard:
The legal representation plan shall require that the defense attorney or office maintain a
case-reporting and management information system which includes number and type of
cases, attorney hours and disposition. This information shall be provided regularly to the
Contracting Authority and shall also be made available to the Office of the Administrator
of the Courts. Any such system shall be maintained independently from client files so as
to disclose no privileged information.
A standardized voucher form shall be used by assigned counsel attorneys seeking
payment upon completion of a case. For attorneys under contract, payment should be
made monthly, or at times agreed to by the parties, without regard to the number of
cases closed in the period.
Related Standards:
American Bar Association, Standards for Criminal Justice, 5-3.3 (b) xii, The Report to the Criminal Justice
Section Council from the Criminal Justice Standards Committee, 1989.
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense
Contracts, 1984 Standard III-22.
National Study Commission on Defense Services, Guidelines for Legal Defense Systems in the United
States, 1976, Guideline 3.4, 4.1, and 5.2.
STANDARD NINE: Training
Standard:
The legal representation plan shall require that attorneys providing public defense
services participate in regular training programs on criminal defense law, including a
minimum of seven hours of continuing legal education annua lly in areas relating to their
public defense practice.
In offices of more than seven attorneys, an orientation and training program for new
attorneys and legal interns should be held to inform them of office procedure and policy.
All attorneys should be required to attend regular in-house training programs on
developments in criminal law, criminal procedure and the forensic sciences.
Attorneys in civil commitment and dependency practices should attend training
programs in these areas. Offices should also develop manuals to inform new attorneys
of the rules and procedures of the courts within their jurisdiction.
Every attorney providing counsel to indigent accused should have the opportunity to
attend courses that foster trial advocacy skills and to revie w professional publications
and other media.
Related Standards:
American Bar Association, Standards for Criminal Justice, 5-1.4.
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National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973,
Standard 13.16.
National Legal Aid and Defender Association, Standards for Defender Services, Standard V.
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Legal
Defense Contracts, 1984, Standard III-17.
Seattle-King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation
of Defender Agencies, 1982, Guideline Number 3.
National Legal Aid and Defender Association, Guidelines for the Appointment and Performance of
Counsel in Death Penalty Cases, 1988, Standard 9.1.
STANDARD TEN: Supervision
Standard:
Each agency or firm providing public defense services should provide one full -time
supervisor for every ten staff lawyers or one half -time supervisor for every five lawyers.
Supervisors should be chosen from among those lawyers in the office qualified under
these guidelines to try Class A felonies. Supervisors should serve on a rotating basis,
and except when supervising fewer than ten lawyers, should not carry caseloads.
Related Standards:
National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973,
Standard 13.9.
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Legal
Defense Contract, 1984, Standard III-16.
Seattle-King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation
of Defender Agencies, 1982, Guideline Number 4.
STANDARD ELEVEN: Monitoring and Evaluation of Attorneys
Standard:
The legal representation plan for provision of public defense services should establish a
procedure for systematic monitoring and evaluation of attorney performance based
upon publicized criteria. Supervision and evaluation efforts should include review of time
and caseload records, review and inspection of transcripts, in-court observations, and
periodic conferences.
Performance evaluations made by a supervising attorney should be supplemented by
comments from judges, prosecutors, other defense lawyers and clients. Attorneys
should be evaluated on their skill and effectiveness as criminal lawyers or as
dependency or civil commitment advocates.
Related Standards:
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense
Contracts, 1984, Standard III-16.
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National Study Commission on Defense Services, Guidelines for Legal Defense Systems in the United
States, 1976, Recommendations 5.4 and 5.5.
National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973,
Standard 13.9.
STANDARD TWELVE: Substitution of Counsel
Standard:
The attorney engaged by local government to provide public defense services should
not sub-contract with another firm or attorney to provide representation and should
remain directly involved in the provision of representation. If the contract is with a firm or
office, the contracting authority should request the names and experience levels of
those attorneys who will actually be providing the services, to ensure they meet
minimum qualifications. The employment agreement shall address the procedures for
continuing representation of clients upon the conclusion of the agreement. Alternate or
conflict counsel should be available for substitution in conflict situations at no cost to the
counsel declaring the conflict.
Related Standards:
American Bar Association, Standards for Criminal Justice, Standard 5-5.2.
National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973,
Standard 13.1.
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense
Contracts, 1984, Guideline III-23.
STANDARD THIRTEEN: Limitations on Private Practice
Standard:
Private attorneys who provide public defense representation shall set limits on the
amount of privately retained work which can be accepted. These limits shall be based
on the percentage of a full-time caseload which the public defense cases represent.
Related Standards:
American Bar Association, Standards for Criminal Justice, 4-1.2(d), 5-3.2.
American Bar Association, Ethical Obligations of Lawyers Who Represent Indigent Criminal Defendants
When Excessive Caseloads Interfere With Competent and Diligent Representation, May 13, 2006, Formal
Opinion 06-441. [Link]
National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973,
Standard 13.7.
National Legal Aid and Defender Association, Standards for Defender Services, Standard III-3 and IV-1.
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Legal
Defense Contracts, 1984, Guideline III-6.
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STANDARD FOURTEEN: Qualifications of Attorneys
Standard:
1. In order to assure that indigent accused receive the effective assistance of
counsel to which they are constitutionally entitled, attorneys providing
defense services shall meet the following minimum professional
qualifications:
A. Satisfy the minimum requirements for practicing law in Washington as
determined by the Washington Supreme Court; and
B. Be familiar with the statutes, court rules, constitutional provisions, and
case law relevant to their practice area; and
C. Be familiar with the Washington Rules of Professional Conduct; and
D. Be familiar with the Performance Guidelines for Criminal Defense
Representation approved by the Washington State Bar Association; and
E. Be familiar with the consequences of a conviction or adjudication,
including possible immigration consequences and the possibility of civil
commitment proceedings based on a criminal conviction; and
F. Be familiar with mental health issues and be able to identify the need to
obtain expert services; and
G. Complete seven hours of continuing legal education within each calendar
year in courses relating to their public defense practice.
2. Trial attorneys' qualifications according to severity or type of case:1
Death Penalty Representation. Each attorney acting as lead counsel in a criminal
case in which the death penalty has been or may be decreed and in which the
decision to seek the death penalty has not yet been made shall meet the
following requirements:
i. The minimum requirements set forth in Section 1; and
ii. At least five years criminal trial experience; and
iii. Have prior experience as lead counsel in no fewer than nine jury
trials of serious and complex cases which were tried to completion;
and
iv. Have served as lead or co-counsel in at least one aggravated
homicide case; and
1 Attorneys working toward qualification for a particular category of cases under this standard may
associate with lead counsel who is qualified under this standard for that category of cases.
DI.B Page 174 of 218
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v. Have experience in preparation of mitigation packages in
aggravated homicide or persistent offender cases; and
vi. Have completed at least one death penalty defense seminar within
the previous two years; and
vii. Meet the requirements of SPRC 2.2
The defense team in a death penalty case should include, at a minim um, the two
attorneys appointed pursuant to SPRC 2, a mitigation specialist and an
investigator. Psychiatrists, psychologists and other experts and support
personnel should be added as needed.
A. Adult Felony Cases - Class A. Each attorney representing a defendant
accused of a Class A felony as defined in RCW 9A.20.020 shall meet the
following requirements:
i. Minimum requirements set forth in Section 1; and
ii. Either:
a. has served two years as a prosecutor; or
b. has served two years as a public defender; or two years in a
private criminal practice, and
iii. Has been trial counsel alone or with other trial counsel and handled
a significant portion of the trial in three felony cases that have been
submitted to a jury.
B. Adult Felony Cases - Class B Violent Offense. Each attorney representing
a defendant accused of a Class B violent offense as defined in RCW
9A.20.020 shall meet the following requirements:
i. The minimum requirements set forth in Section 1; and
2SPRC 2 APPOINTMENT OF COUNSEL
At least two lawyers shall be appointed for the trial and also for the direct appeal. The trial court shall retain responsibility for
appointing counsel for trial. The Supreme Court shall appoint counsel for the direct appeal. Notwithstanding RAP 15.2(f) and (h), the
Supreme Court will determine all motions to withdraw as counsel on appeal.
A list of attorneys who meet the requirements of proficiency and experience, and who have demonstrated that they are learned in the
law of capital punishment by virtue of training or experience, and thus are qualified for appointment in death penalty trials and for
appeals will be recruited and maintained by a panel created by the Supreme Court. All counsel for trial and appeal must have
demonstrated the proficiency and commitment to quality representation which is appropriate to a capital case. Both counsel at trial
must have five years’ experience in the practice of criminal law be familiar with and experienced in the utilization of expert witnesses
and evidence, and not be presently serving as appointed counsel in another active trial level death penalty case. One counsel must be,
and both may be, qualified for appointment in capital trials on the list, unless circumstances exist such that it is in the defendant’s
interest to appoint otherwise qualified counsel learned in the law of capital punishment by virtue of training or experience. The trial
court shall make findings of fact if good cause is found for not appointing list counsel.
At least one counsel on appeal must have three years’ experience in the field of criminal appellate law and be learned in the law of
capital punishment by virtue of training or experience. In appointing counsel on appeal, the Supreme Court will consider the list, but
will have the final discretion in the appointment of counsel. [Link]
DI.B Page 175 of 218
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ii. Either:
a. has served one year as prosecutor; or
b. has served one year as public defender; or one year in a
private criminal practice; and
iii. Has been trial counsel alone or with other counsel and handled a
significant portion of the trial in two Class C felony cases that have
been submitted to a jury.
C. Adult Sex Offense Cases. Each attorney representing a client in an adult
sex offense case shall meet the following requirements:
i. The minimum requirements set forth in Section 1 and Section 2(C);
and
ii. Been counsel alone of record in an adult or juvenile sex offense
case or shall be supervised by or consult with an attorney who has
experience representing juveniles or adults in sex offense cases.
D. Adult Felony Cases - All other Class B Felonies, Class C Felonies,
Probation or Parole Revocation. Each attorney representing a defendant
accused of a Class B felony not defined in Section 2(C) or (D) above or a
Class C felony, as defined in RCW 9A.20.020, or involved in a probation
or parole revocation hearing shall meet the following requirements:
i. The minimum requirements set forth in Section 1, and
ii. Either:
a. has served one year as a prosecutor; or
b. has served one year as a public defender; or one year in a
private criminal practice; and
iii. Has been trial counsel alone or with other trial counsel and handled
a significant portion of the trial in two criminal cases that have been
submitted to a jury; and
iv. Each attorney shall be accompanied at his or her first felony trial by
a supervisor if available.
E. Persistent Offender (Life Without Possibility of Release) Representation.
Each attorney acting as lead counsel in a “two-strikes” or “three strikes”
case in which a conviction will result in a mandatory sentence of life in
prison without parole shall meet the following requirements:
DI.B Page 176 of 218
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i. The minimum requirements set forth in Section 13; and
ii. Have at least:
a. four years criminal trial experience; and
b. one year experience as a felony defense attorney; and
c. experience as lead counsel in at least one Class A felony
trial; and
d. experience as counsel in cases involving each of the
following:
(1) Mental health issues; and
(2) Sexual offenses, if the current offense or a prior
conviction that is one of the predicate cases resulting
in the possibility of life in prison without parole is a sex
offense; and
(3) Expert witnesses; and
(4) One year of appellate experience or demonstrated
legal writing ability.
F. Juvenile Cases - Class A. Each attorney representing a juvenile accused
of a Class A felony shall meet the following requirements:
i. The minimum requirements set forth in Section 1, and
ii. Either:
a. has served one year as a prosecutor; or
b. has served one year as a public defender; one year in a
private criminal practice; and
iii. Has been trial counsel alone of record in five Class B and C felony
trials; and
3 RCW 10.101.060 (1)(a)(iii) provides that counties receiving funding from the state Office of Public Defense under
that statute must require “attorneys who handle the most serious cases to meet specified qualifications as set forth in the
Washington state bar association endorsed standards for public defense services or participate in at least one case consultat ion
per case with office of public defense resource attorneys who are so qualified. The most serious cases include all cases of murder
in the first or second degree, persistent offender cases, and class A felonies.”
DI.B Page 177 of 218
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iv. Each attorney shall be accompanied at his or her first juvenile trial
by a supervisor, if available.
G. Juvenile Cases - Classes B and C. Each attorney representing a juvenile
accused of a Class B or C felony shall meet the following requirements:
i. Minimum requirements set forth in Section 1; and
ii. Either:
a. has served one year as a prosecutor; or
b. has served one year as a public defender; or one year in a
private criminal practice, and
iii. has been trial counsel alone in five misdemeanor cases brought to
a final resolution; and
iv. Each attorney shall be accompanied at his or her first juvenile trial
by a supervisor if available.
H. Juvenile Sex Offense cases. Each attorney representing a client in a
juvenile sex offense case shall meet the following requirements:
i. The minimum requirements set forth in Section 1 and Section 2(H);
and
ii. Been counsel alone of record in an adult or juvenile sex offense
case or shall be supervised by or consult with an attorney who has
experience representing juveniles or adults in sex offense cases.
I. Juvenile Status Offenses Cases. Each attorney representing a client in a
“Becca” matter shall meet the following requirements:
i. The minimum requirements as outlined in Section 1; and
ii. Either:
a. have represented clients in at least two similar cases under
the supervision of a more experienced attorney or completed
at least three hours of CLE training specific to “status
offense” cases; or
b. have participated in at least one consultation per case with a
more experienced attorney who is qualified under this
section.
J. Misdemeanor Cases. Each attorney representing a defendant involved in
a matter concerning a simple misdemeanor or gross misdemeanor or
DI.B Page 178 of 218
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condition of confinement, shall meet the requirements as outlined in
Section 1.
K. Dependency Cases. Each attorney representing a client in a dependency
matter shall meet the following requirements:
i. The minimum requirements as outlined in Section 1; and
ii. Attorneys handling termination hearings shall have six months
dependency experience or have significant experience in handling
complex litigation.
iii. Attorneys in dependency matters should be familiar with expert
services and treatment resources for substance abuse.
iv. Attorneys representing children in dependency matters should have
knowledge, training, experience, and ability in communicating
effectively with children, or have participated in at least one
consultation per case either with a state Office of Public Defense
resource attorney or other attorney qualified under this section.
L. Civil Commitment Cases. Each attorney representing a respondent shall
meet the following requirements:
i. Minimum requirements set forth in Section 1; and
ii. Each staff attorney shall be accompanied at his or her first 90 or
180 day commitment hearing by a supervisor; and
iii. Shall not represent a respondent in a 90 or 180 day commitment
hearing unless he or she has either:
a. served one year as a prosecutor, or
b. served one year as a public defender, or one year in a
private civil commitment practice, and
c. been trial counsel in five civil commitment initial hearings;
and
iv. Shall not represent a respondent in a jury trial unles s he or she has
conducted a felony jury trial as lead counsel; or been co -counsel
with a more experienced attorney in a 90 or 180 day commitment
hearing.
M. Sex Offender “Predator” Commitment Cases. Generally, there should be
two counsel on each sex offender commitment case. The lead counsel
shall meet the following requirements:
DI.B Page 179 of 218
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i. The minimum requirements set forth in Section 1; and
ii. Have at least:
a. Three years criminal trial experience; and
b. One year experience as a felony defense attorney or one
year experience as a criminal appeals attorney; and
c. Experience as lead counsel in at least one felony trial; and
d. Experience as counsel in cases involving each of the
following:
(1) Mental health issues; and
(2) Sexual offenses; and
(3) Expert witnesses; and
e. Familiarity with the Civil Rules; and
f. One year of appellate experience or demonstrated legal
writing ability.
Other counsel working on a sex offender commitment cases should meet
the Minimum Requirements in Section 1 and have either one year
experience as a public defender or significant experience in the
preparation of criminal cases, including legal research and writing and
training in trial advocacy.
N. Contempt of Court Cases. Each attorney representing a respondent shall
meet the following requirements:
i. Minimum requirements set forth in Section 1; and
ii. Each staff attorney shall be accompanied at his or her first three
contempt of court hearings by a supervisor or more experienced
attorney, or participate in at least one consultation per case with a
state Office of Public Defense resource attorney or other attorney
qualified in this area of practice.
O. Specialty Courts. Each attorney representing a client in a specialty court
(e.g., mental health court, drug diversion court, homelessness court) shall
meet the following requirements:
i. The minimum requirements set forth in Section 1; and
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ii. The requirements set forth above for representation in the type of
practice involved in the specialty court (e.g., felony, misdemeanor,
juvenile); and
iii. Be familiar with mental health and substance ab use issues and
treatment alternatives.
3. Appellate Representation.
Each attorney who is counsel for a case on appeal to the Washington Supreme
Court or to the Washington Court of Appeals shall meet the following
requirements:
A. The minimum requirements as outlined in Section 1; and
B. Either:
i. has filed a brief with the Washington Supreme Court or any
Washington Court of Appeals in at least one criminal case within
the past two years; or
ii. has equivalent appellate experience, including filing appellate briefs
in other jurisdictions, at least one year as an appellate court or
federal court clerk, extensive trial level briefing or other comparable
work.
C. Attorneys with primary responsibility for handling a death penalty appeal
shall have at least five years' criminal experience, preferably including at
least one homicide trial and at least six appeals from felony convictions,
and meet the requirements of SPRC 2.
RALJ Misdemeanor Appeals to Superior Court: Each attorney who is counsel
alone for a case on appeal to the Superior Court from a Court of Limited
Jurisdiction should meet the minimum requirements as outlined in Section 1, and
have had significant training or experience in either criminal appeals, criminal
motions practice, extensive trial level briefing, clerking for an appellate judge, or
assisting a more experienced attorney in preparing and arguing an RALJ appeal.
4. Legal Interns.
A. Legal interns must meet the requirements set out in APR 9.
B. Legal interns shall receive training pursuant to APR 9 to inform them of
office procedure and policy Standard Nine, Training.
Related Standards:
National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, Standard
13.15.
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National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Public Defense
Contracts, 1984, Standard III-7.
National Legal Aid and Defender Association, Standards for the Appointment and Performance of
Counsel in Death Penalty Cases, 1987, Standard 5.1.
STANDARD FIFTEEN: Disposition of Client Complaints
Standard:
Each agency or firm or individual contract attorney providing public defense services
shall have a method to respond promptly to client complaints. Complaints should first be
directed to the attorney, firm or agency which provided represe ntation. If the client feels
that he or she has not received an adequate response, the contracting authority or
public defense administrator should designate a person or agency to evaluate the
legitimacy of complaints and to follow up meritorious ones. The complaining client
should be informed as to the disposition of his or her complaint within one week.
Related Standards:
American Bar Association, Standards for Criminal Justice, 4-5.1 and 4-5.2.
STANDARD SIXTEEN:
Cause for Termination of Defender Services and Removal of Attorney
Standard:
Contracts for indigent defense services shall include the grounds for termination of the
contract by the parties. Termination of a provider's contract should only be for good
cause. Termination for good cause shall include the failure of the attorney to render
adequate representation to clients; the willful disregard of the rights and best interests of
the client; and the willful disregard of the standards herein addressed.
Removal by the court of counsel from representation normally should not occur over the
objection of the attorney and the client.
Related Standards:
American Bar Association, Standards for Criminal Justice, Standard 5-1.3, 5-5.3.
National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense
Contracts, 1984, Guideline III-5.
National Study Commission on Defense Services, Guidelines for Legal Defense Systems in the United
States, 1976, Recommendations 2.12 and 2.14.
National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973,
Standard 13.8.
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STANDARD SEVENTEEN:
Non-Discrimination
Standard:
Neither the Contracting Authority, in its selection of an attorney, firm or agency to
provide public defense representation, nor the attorneys selected, in their hiring
practices or in their representation of clients, shall discriminate on the grounds of race,
color, religion, national origin, age, marital status, gender, sexual orientation or
disability. Both the contracting authority and the contractor shall comply with all federal,
state, and local non-discrimination requirements.
Related Standards:
American Bar Association, Standards for Criminal Justice, Providing Defense Services, Standard 5-3.1.
National Legal Aid and Defender Association, Standards for Defender Services, 1976, Standard III-8.
STANDARD EIGHTEEN:
Guidelines for Awarding Defense Contracts
Standard:
The county or city should award contracts for public defense services only after
determining that the attorney or firm chosen can meet accepted professional standards.
Under no circumstances should a contract be awarded on the basis of cost alone.
Attorneys or firms bidding for contracts must demonstrate their ability to meet these
standards.
Contracts should only be awarded to a) attorneys who have at least one year's criminal
trial experience in the jurisdiction covered by the contract (i.e., City and District Courts,
Superior Court or Juvenile Court), or b) to a firm where at least one attorney has one
year's trial experience.
City attorneys, county prosecutors, and law enforcement officers should not select the
attorneys who will provide indigent defense services.
Related Standards:
National Legal Aid and Defender Association, Guidelines for Negotiating and Awar ding Indigent Legal
Defense Contracts, 1984, Standard IV-3.
King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation of
Defender Agencies, 1982, Statement of Purpose.
DI.B Page 183 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4850
Date:
August 16, 2012
Department:
Public Works
Attachments:
Res 4850
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Resolution No. 4850.
Background Summary:
Resolution No. 4850 authorizes the Mayor to execute a Construction Loan Agreement
between the City of Auburn and the Washington State Public Works Trust Fund (PWTF)
Board for design and construction of the Well 1 Improvements Project (CP0915).
The loan amount is $3,325,000 with a 20 year term at an interest rate is 2.0%. The local
match is 5.0% ($175,000). If the project construction is completed within 4 years of the
Construction Loan Agreement execution date, the interest rate will be decreased by
0.25%. If the project construction is completed within 3 years of the Construction Loan
Agreement execution date, the interest rate will be by up to an additional 0.25 percent
(up to a total reduction of 0.50 percent).
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 20, 2012 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 184 of 218
RESOLUTION NO. 4 8 5 D
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE A CONSTRUCTION LOAN
AGREEMENT BE7WEEN THE CITY OF AUBURN AND
THE WASHINGTON STATE PUBLIC WORKS TRUST
FUND BOARD RELATING TO THE WELL 1
IMPROVEMENTS PROJECT (CP0915)
WHEREAS, the City was awarded a Public Worics Trust Fund Loan in the
amount of $3,325,000 to assist in the design and construction of the Weil 1
Improvements Project(Project); and
WHEREAS, the City has qual ed for a 2.0 percent interest rate and a 20-
year term on the Public Works Trust Fund Loan; and
WHEREAS the interest rate may be reduced by 0.25 percent if the Project
construction is completed within four years of the loan agreement execution date;
and
WHEREAS the interest rate may be reduced by up to an additional 0.25
percent (up to a total reduction of 0.50 percent) if the Project cohstruction is
completed within three years of the loan agreement execution date; and
WHEREAS, it is in the best interest of the City to use this loan to finance the
Project and work towards prompt completion to take advarrtage of the poterrtial
interest rate reductions; and
WHEREAS, the Washington State Public Works Board requires the
execution of a Construction Loan P qreement to utilize these funds.
Resolution No.4850
August 16, 2 12
Page 1 of 3
DI.C Page 185 of 218
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Sect on 1. The Mayor is hereby authorized to execute a Construction Loan
Agreement between the City and Washington State I?ublic Works Tn st Fund
Board for design and construction of the Well 1 Improvemerrts Project in the total
amount not to exceed $3,325,000, in substantial conformity with the agreement
attached hereto, marked as Exhibit"A" and incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of this
legislation, and is additionally authorized to execute any necessary future
agreement amendments related to the Construction Loan Agreement, consistent
with the Project.
Seetion 3. That this Resolutian shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this day of 2012.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST
Danielle E. Daskam, City Clerk
Resolution No:4850
August 16, 2012
Page 2 of 3DI.C Page 186 of 218
APPROVED AS TO FORM:
Daniel B. Heid, City Attomey
Resolution No.4850
August 18; 2012
Page 3 of.3DI.C Page 187 of 218
RECENED
Washington State JUL Z 7 2p12
j Public Works Board
1011 Plum Street SE Qrya(p
Post Office Box 42525 Ribik Wyxla p pa
Q Olympia,Washington 985042525
July 26, 2012
Cynthia Lamothe
City of Auburn
25 West Main Street
Wffier Utility Engineer
Auburn, WA 98001-4998
RE.Loan Contract Number PC13-961-012
Dear Ms. Cynthia Lamothe:
Enclosed are two originals of your Construction Loan Contract. This Contract details the terms and
conditions that will govem the agreement between us. Please review the terms and conditions of the
Contract carefully We recommend consulting with you legal advisor before accepting this loan
offer
When you have obtained the appropriate original signatures (do not use signature stamps), retum
both original contrads and all the attachments to the Public Works Board office within 60 calendar
days of the cJate of this letter Failure to retum the contracts within this timeline may result in the
loan offer being withdrawn.
After the Contracts have been signed by the Board, one fully executed original along with
instructions for drawing funds will he mailed to you. We encourage you to store these and all
pertinerit documents associated with this project and loan offer in a file that is readily acoessible to
auditors for their periodic review
We look forward to working with you over the course of your successful public works project. If`you
have any questions about this Contract, please contact me at the below listed address.
Sin ere
Je H nckle
P B Staff
360) 725-3060
jeff.hinckle@commerce.wa.gov
Enclosures:
ATTACHMENT I: ATTORNEY'S CERTIFICATION
Fortn EZ1
Cfty of Aubum Page 1 Construction
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Washington State
Public V orks Board
4 1011 Plum Street SE
Post Office Box 42525
A Olympia,Washington 985042525
Construction Loan Agreement between:
City of Auburn
and
Public Works Board
For:
Project Name: Well i Improvements Project.
Loan Number: PCf3-961-012
Loan Type: Construction
Execution/Start Date: Contract Execution Date
to be filled by tlie Public Works Board)
City of Auburn Page 3 Construction
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DECIARA ONS
CLIENT INFORMATION
Legal Name: City of Aubum
Loan Number• PC13-961-012
Federal Tax Identification Number 916001228
State Wide Vendor Number 002069
PROJECT INFORAAATION
Project TiUe: Weli 1 Improvemenis Project
Project City Aubum
Project State: Washington
Project Zip Code: 98007 998
LOAN INFORMATION
Loan Amount: 3,325,000.00
Total Estimated Cost 3,500,000.00
Total Estimated Funding: 3,500,000.00
Local Match Percent: 5.00%
Loan Term: 20
Interest Rate: 2.00°/,
Payment Month:June 1`
Loan Reimbursement Start Date: 9HI2011
Time of Performance 60 months from Execution Date of this Contract to
Project Completion.
SPECIAL CONDITIONS GOVERNING THIS LOAN AGREEMENT
None.
LOAN SECURITY CONDITION GOVERNING THIS LOAN AGREEMENT
This loan is a revenue obligation of the Contractor payable solely from the net revenue of the
Water system. Payments shall be made from the net revenue of the utility after the payment of the
principal and interest on any revenue bonds, notes,warrants or other obligations of the utility
having a lien on that net revenue. As used here, "net revenue" means gross revenue minus
expenses of maintenance and operatlons. The Board grants the Contractor the right to issue
future bo ds and notes that constitute a Iien and charge on net revenue superio to the lien and
charge of this loan Contract This option may be used oniy if the entlre project is a domestic
water,sanitary sewer,storm sewer, or solid waste utility project.
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m.._. -_. _._.,_...
DECLARATION'(continued)
Loan Number PCi3-961-012
Project Title: Well 1 improvements Project
Scope of Work:
The City will make improvements to the existing 51 year old,well system to provide a safe and
reliabie water source. The project may includes a new well building, pump/motor assembly,
disinfection system, emergency power,telemetryfSCADA, electrical upgredes and drainage
improvements;transmission piping and mod cations to an existing eorrosion control treatment
facility to receive water from Well#1
Projeet activities include, but are not limited to,engineering, cuitural and historical resources
review,environmental review, permits, public involvement, bid documenffi, and construction that
allow the Jurisdiction to meet local,state, and federal standards and/or requirements as
applicable.
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City of Auburn Page 6 Construdion
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CONTRACT FACE SHEEf
Contract Number• PC13-961-012
Washington State Department of Commerce
PUBLIC WORKS BOARD
CONSTRUCTION LOAN CONTRACT
1.Contrector 2.Contraetor poing Business As (optlonal)
City of Auburri N/A
25 West Main Street
Water Utility Engineer
Aubum, WA98001j1998
3. Contractor Representative 4.Public Works BoaM Representative
N/A
5. Contract Amount 6. Funding Souree 7 Contrect Start Date 8.Contract End Date
3,325,000.00 Federel: State: 0 Contract Execution Date June 1,2032
Other. WA.
9. Federal Funds (as appliwble) Federal Agency CFDA Number
N/A N/A N/A
10.Tax ID# 11. SWV#12. UBI# 73. DUNS#
916001228 SWV0002069-00
14. Contraet Purpose
Fund a project of a local govemment for the planning, acquisition, construction, repair, reconstruction,
replacement, rehabilitation, or improvement of streets and roads, bridges, drinking water systems, storinwater
s tems, sanita sewa e s stertis, and solid waste faoilities inctudin rec clin facilities.
The Board, defined as the Washington State Public Works Board, and Contrector acknowledge and accept the
terms of this ConVact and attachments and have executed this ConVact on the date below to start as of the
date and year last written below. The rights and obligations of both parties to this Contract are governed tiy
this Contract and the following other dobuments incorporated by reference: Contract Terms and Conditions
includin Declarations Pa e; and Attachment I: Attorne 's Certification.
FO NT FOR PUBLIC WORKS BOARD
Sig/n ature John LaRocque, Executive Director
1'Pi'C - -°LW i S
Print Name Date
aYo r
Title APPROVED AS TO FORM ONLY
AU616`2012 This 1st Dav of Mav. 2012
Date Rob McKenna
AHomey General
Sionature on fife
Kathryn Wyatt
Assistant Attome General
City`of Aubum, Page 7 Construction
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PUBLIC WORKS BOARD CONSTRUCTION LOAN PROGRAM
TABLE OF CONTENTS
CONTRACT TITLE PAGE .... ... ...... ...2
DECLARATIONS....... .......3
CONTRACT FACE SHEET 5
TABLE OF CONTENTS. ... 6
SPECIAL TERMS AND CONDITIONS ... ... 11
11 Definidons 11
1.2 AuthoriN 11
1.3 p u pose 11
1 4 Order of Precedence. 11
1.5 S-year deferral for start-uo ystems. 11
1.6 Co netiAve Biddine Requirnments 12
1 7 Default in Renavment.12
1.$ Investrnent Grade Audit 12
1.9 Eljg ble ProjpM Costs and Local Matc6
12
1 10 Historiml and Cultural Resources 13
1 11 PerFormance Incentives 13
1 12 Project Comnletion Amendment and Cerdfied ProjeM Completlon Repor[. 14
1 13 Project Siens 14
1 14 Rate and Term of Loan 14
1 15 RCCaDture. 14
1 16 Reimbursement Procedures and Pavment 15
117 Rep yment. 16
118 Renorts. 16
1 19 Termination for Cause 16
1.20 Terminatian for Convenience 17
1.21 Time of Performance. 17
1.22 Soecial Conditions 17
1.23 -o tv_ 17
GENERAL TERMS AND CONDITIONS 18
2.1 DEFINITIONS. 18
2.2 ALLOWABLE COSTS 1$
2.3 ALL.WRITINCS GONTAINED HHREIN. 18
2.4 AMENDMENTS 18
2.5 AMERICANS WITH DISABIL[TIES ACT(ADAI OF 1990.PUBLIC LAW SO1-336.
ALSO REFERRED TO AS THE"ADA"28 CFR PART 35. 18
2.6 APPROVAL 18
2.7 ASSIGNMENT 18
2.8 ATTORNEYS'FEES. 19
2.9 A!lP1T 19
2.10 CODE REQJIIREMENTS. 20
2.11 CONFIDENTIALII'1'/SAFEGUARDiNG OF INFORMATION. 20
2.12 CONFORMANCE. 21
2.13 COPYRIGHT PROVISIOIYS 21
2.14 DISALLOWED COSTS. 21
2.15 DISPUTES 21
2.16 DUPLICATE PAYMENT 22
2.17 ETHICS NFLICTS OF INTEREST 22
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2.18 GOVERNING LAW AND VENUE. 22
2.19 INDEMNIFICATION 22
2.20 INDEDENDENT CAPACITY OF THE CONTRACTOR 22
2.21 INDUSTRIAL INSURANCE COVERAGE. 22
2.22 . 20
2.23 LICENSING.ACCREDITA7'[ON AND REGI57'RA770N. 23
2.24 LIMITATION OF AUTHORITY 23
2.25 LOCAL PllBLtC TRANSPORTATION COORDINATION. 23
2.26 NONCOMPLIANCE WITH NONDISCRIMINA770N LAWS. 24
2.27 24
2.2$ PREVAILING WAGE LAW 24
2.29 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMiSSION 24
2.30 PUBLICI7'Y 24
2.31 jg 24
2.32 R . -ORD AI NAN - - 25
2.33 REGISTRATION WITH DEPARTMENT OF REVENUE 25
2.34 RIGHT OF INSPECTION 25
2.35 $ 25
2.36 $I],].'[y 25
2.37 SUBCONTRACI7NG. 25
2.38 SURVIVAL. 26
2.39 26
2.40 TERMINATION FOR CAUSE/SUSPENSION 26
2.41 TERMINATION FOR CONVENIENCE. 26
2.42 TERMINATION PROCEDURES 26
2.43 $. 27
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PUBLIC WORKS BOARD
CONSTRUCTION LOAN PROGRAM
SPECIAL TERMS AND CONDITIONS
1.1 Definitions
As used throughout this Construction Loan Contract the following terms shall have the meaning set
forth below•
A. "ContracY'shall mean this Construction Loan Contract.
B. "Contractor" shall mean the local government identified on the Contract Face Sheet performing
service(s) .under this Contract and who is e Party to the Contract; and shall include all
employees and agents of the Contractor
C "The Board" shall mean the Washington State Public Works Board created in Revised Code of
Washington (RCW)43.155.030, and who is a Party to the Contract.
D "Declarations " and "Declared" shall refer to the project information, ioan terms and conditions
as stated on the Declarations Page of this Loan Contract, displayed withiri the contract in THIS
STYLE for easier identification.
1.2 Authoritv
Acting under the authority of Chapter 43.155 RCW, the Board has awarded the Contractor a Public
Works Trust Fund construction loan for an approved public works project.
1.3 Pnrop,gg
TFfe Board and the Contractor have entered into this Contract to undertake a local public works
project that furthers the goals and objectives of the Washington State Public V1lorks Program. The
project will be undertaken by the Contractor and will include the activities described in the SCOPE
OF WORK shown on the Deolarations page. The project must be undertaken in accordance with
the loan terms and conditions, and all applicabie federal„state and Iocai laws and arciinences,
which by this reterence are incorporated into this Contract as though set forth fully herein.
1.4 Order of Precedence
In the event of an inconsistency in th s Contract, the inconsistency shall be resolved by giving
precedence in the following order
A. Applicable federal and state of Washington statutes and regulations.
B. Special Terms and Conditions including attachments.
C. General Terms and Conditions.
1.5 year deferral for ctart-yp,ystems
If the project financed by this contract s to develop a system to deliver previously unavailable
services, and revenue from those services is to repay the loan, the new system is eligible for a
deferral of loan payments for sixty (60) months after the Contract execution date.
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Interest accrues for the aforementioned sixty (60) months. The accrued interest only payment is
due June 1 of the 6th year of the loan term. Interest and principal payments are due bn June 1 of
the 7th year of the loah term.
1.6 Gomnedtive Biddine q+'r men c
The Contractor shall oomply with the provisions of RCW 43.155.060 regarding competitive bidding
requirements for projects assisted in whole or in part with money from tFie Publio Works Program.
1.7 Default in Rep yment
Loan repayments shall be made on the loan in accordance with Section 1 16 of this Contract A
payment not received within thirty(30)days of the due date shall be declared delinquent.
Delinquent payments shall be assessed a monthly penalty beginning on the first(1st)day past the
due date. The penalty will be assessed on the entire payment amount. The penalty will be one
percent(1%) per month or twelve percent(12%) per annum. The same penalty terms shall apply
at project completion if the repayment of loan funds in excess of eligible costs are,not repaid at the
6me of the Project Completion Amendment is submitted, as provided for in Section 1 12:
The Contractor acknowledges and agrees to the Board's ight, upon delinquency in the payment of
any annual installment, to notify any other entity, credftors, or potential creditors of the Contrector of
such delinquency
The Contractor shall be responsible for all legal fees incurced by the Board in any action undertaken
to enforce its rights under this section.
1.8 Investrnent Grade Audit
For projects involving repair, replacement, or improvement of a wastewater treatment plant, or
other public works facility for which an investment grade audit is obtainable, Contractor must
undertake an investment grade audit.
Costs incurred as part of the investment grede audit are eligible project costs.
1.9 pble PrpjeM Costs
The Contractor pledges to vse an amount of matching funds as local project share at a percentage
not less than that shown on the Declarations Page as: LOCAL MATCH PERCENT, applied to the
total eligible portion of the project cost as identified in declared SCOPE OF WORK. State and
federal grants are not considered local matching funds. Expenditures on eligible project activities
incurred up to twelve (12) months prior to the execution of this Contract may be used as match for
local project share.
The amount of local funds used for the project will be verified and the percentage that this figure
represents of the total project cost will be calculated at project completion. If and to the extent the
actual percentage of local match exceeds the proposed match percentage, the loan amourrt and/or
the interest rate charged may be adjusted. At a minimum, the match provided cannot be less than
the original match pledged at the time of contract execution. The interest rate adjustment will apply
to the remaining payments beginning from the date the Project Completion report is certified. The
Contractor agrees to execute the Project Completion Amendment as an amendment to this
Contract adjusting the loan amount or interest rate, as appropriate.
Eiigible project costs must consist of expenditures eligible under Washington Administrative Code
WAC) 399-30-030 and be related only to project activities described in the declared SCOPE OF
WORK. Eligible costs for reimbursement shall be construed to mean expenditures inourretl and
paid, or incurred and payable within thirty (30) days of the reimbursement request. Only costs that
have been incurred on or after the LOAN REIMBURSEMENT S7ART DATE shown in the
Declarations are eligible for reimbursement under this Contract.
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The Contractor assures compliance with WAC 399-30-030, which identifies eligible costs for
projects assisted with Public Works Program loans.
These terms supersede the terms in Section 2.2. Allowable Costs.
1.10 Hi t ri 1 and .elte 1 Re oLrce
Prior to commencing construction, Contractor shall complete the requirements of Govemor's
Exeoutive Order OS-05, or, as a substitute for completion of Governor's Executive Order OS-05,
Contractor shall complete Section 106 of the National Historic Preservation Act. Contractbr agrees
that the ConVactor is legaily and financialiy responsible for compliance with all laws, regulations,
and agreements related to the preservation of historical or cultural artifacts and agrees to hold
harmless the Board and the State of Washington in retation to any claim related to such historical or
cuitural artifacts discovered, disturbed, or damaged as a result of the project funiied by this
Contract
In addition to the requirements set forth in this Contract, Contractor shall, in accordance with
Govemor's Executive Order 05-05, coordinate with the Washington State Department of
Archaeology and Historic Preservation (DAHP), including any recommended consultation with any
affected tribe(s), during project design and prior to construction to determine the existence of any
Vibal cultural resources affected by the proposed project funded by this Contract Contractor
agrees to avoid, minimize, or mitigate impacts to the cultural resource as a continuing pre=requisite
to receipt of funds under this Contract.
The Contractor agrees that, unless the Contractor is proceeding under an approved historicai and
cultural monitoring plan or other memorandum of agreement, if historical or cultural artifacts are
discovered during construction, the Contractor shall immediately stop construction and notify the
local historical preservation officer and the state's historical preservation officer at DAHP If human
remains are uncovered, the Contractor shall report the presence and location of the remains to the
coroner and local enforcement immediately then contact DAHP and the concerned tribe's cultural
staff or committee.
The Contractor shall require this provision to be contained.in all sub-contrects for work or services
related to the declared SCOPE OF WORK.
In addition to the requirements set forth in this Contract, Contractor agrees to comply with RCW
27 44 regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and
Resburces; RCW 68.60 regarding Abandoned and Historic Cemeteries and Historic Greves; and,
WAC 25-48 regarding Archaeological Excavation and Removal Permits.
Completion of the Section 106 of the National Historic Preservation Act shall substitute for
completion of Govemor's Executive Order OS-05.
In the event that the Contractor finds it necessary.to amend the declared ScOPE OF v!/ORK, the
Contractor may be required to re-comply with Governor's Executive Order 05-05 or Section 106 of
the National Historic Preservation Act.
1.11 Performance Incentives
The Contractor shall complete the project no later than sixty (60) months after the date of contract
execution.
Should the Contractor complete the project within forty-eight (48) months of the date of conVact
execution, the Contractor may choose one of the'two following incentives upon project completion:
Option A. The repayment period will be increased by iwenty-four(24) months, not to exceed
the life of the asset, OR:
Option B: The interest rate wiil be decreased by one-quarter of one percent(025%).
Should the Contractor complete the project within thirty-six(36) months of the date of contract
execution, the Contractor may choose one of the following two incentives upon project completion:
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Option C: The repayment period will be increased by si Ry (60) months, not to exceed the life
of the asset, OR;
Option D: The interest rate will be decreased by up to one-half of one percent(0.50%).
Once an option is setected, the Contract shall be modified to note the appropriate change and no
further adjustment to the Contract for Performance Incentives shall be authorized. Irrespective of
the pertomfance incentive chosen, at no point in time shall the minimum toan interest rate tie less
than 0.25%.
The calculation of interest rate and term adjustrnents will apply to the remaining payments
beginning from the date the Project Completion report is certified.
1.12 Project Comuledon Amendment and Certified Project Completion Report
The Contractor shall complete a Certified Project Completion Report when all activities
identified in the SCOPE OP WORK are complete. The Board will supply the Contractor with the
Certified Project CompleNon Report fortn,which shall include:
A. A certified statement that the project, as described in the declared SGOPE OF WORK, is
complete and, if applicable, meets required standards.
B. A certified statement of the actual dollar amounts spent, from all funding sources, in completing
the project as described in the SCOPE OF WORK.
C. Certification that all costs associated with the project have been incurred and have been
accounted for Costs are incurred when goods and services are received and/or contract work
is performed.
D. A final voucher for the remaining eligibie funds.
The Contractor will submit the Certified Project Completion Report together with the last Invoice
Voucher for a sum not to exceed the balance of the loan amount. The final Invoice Voucher
payment shall not occur prior to the completion of all project activities identified in the SGOPE OF
WORK and the Board's receipt and acceptance of the Certified Project Comptetion Report.
The Project Completion Amendment shall serve as an amendment to this Contract determining the
final loan amount, local share, term, and interest rate.
1.13 Pro ect Siens
If the Contractor displays, during the period covered by this Contract, signs or markers identifying
those agencies participating financially in the approved project, the sign or marker must identify the
Washington State Public Works Trust Fund as a participant in the project.
1.14 Rate and Term of Loan
The Board shall loan the Contractor a sum not to exceed the LOAN AMOUNT shown on the
Contract Face Sheet and declared on the Contract Declaratioris Page. The interest rete shall be
the declared INTEREST RATE per annum on the outstanding principal balance. The length of the
loan shall not exceed the dedared LOAN 7ERM in years, with the final payment due by the
CONTRACT END DATE as shown on the Contract Face Sheet.
1.15 Rec yture
The right of recapture shall exist for a period not to exceed six (6) years following contract
termination. In the event that the'Board is required to institute legal proceedings to enforce the
recapture provision, the Board shall be entitled to its costs thereof, including attorney's fees.
These terms supersede the terms in Section 2.31 Recapture.
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1.16 Reimbursement Procedures and P yment
If funding or appropriation is nbt available at ttie bme the invoice is submitted, ar when this contract
is executed, the issuance of warrants will tie delayed or suspended urrtil such time as funds or
appropriation become available. Therefore, subject to the availability of funds, warrants shall be
issued to the Contractor for reimbursement of allowable expenses incurred by the Contractor.while
undertaking and administering approved project activities in accordance with the deciared SCOPE
OF WORK.
The Board shall reimburse the Contractor for eligible project expenditures up to the maximum loan
amount under this contract, as identified in Section 1 10. When requesting reimbursement for costs
incurred, the Contractor shall submit a signed and completed Invoice Voucher(Forin A19),
referencing the SCOPE oF WoRK project activity pertormed, and any appropriate documentation
such as bills, invoices, and receipts. The Invoice Voucfier must be certified by an official of the
Contractor with authority to bind the Contractor
Each Invoice Voucher must be accompanied by a Project Status Report, which describes, in
narrative form, the progress made on the project since the last invoice was submitteii, as well as a
report of project status to date. The Board will not release payment for any reimbursement request
ived unless and until the Project Status Report is received. After approving the Invoice Voucher
and the Project Status Report, the Board shal promptly remit a warrant to the Contractor
Requests for reimbursements for costs related to construction activities wiil not be accepted until
the Contractor provides:
Proof of compliance with Governor's Executive Order 05-05 or Section 106 of the National
Historic Preservation Act, as described in Section 1 10, and
A signed Public Works Trust Fund Notice of Contract Award and Notice to Proceed, which
follows the formal award of a construction contrect.
The Contractor shall submit all Invoice Vouchers and all required documentation to:
ConVacts Administration Unit
Department of Commerce
PO Box 42525
Olympia, WA 98504-2525
The Board will pay the Contractor upon acceptance of the work pertormed and receipt of properly
obmpleted invoices. Invoices shall be submitted to the Board not more often than monthly
Payment shall be considered timely if made by the Board within thirty(30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor
The Board may at its sole discretion, terminate the contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this contract.
No payments in advance or in anticipation of services or supplies to be provided under this contrect
shall be made by the Board.
Duplication of Billed Costs. If the Contractor is entitled to payment or has been or will be paid by
another source for an eligibie project cost, then the Contractor shall not be reimbursed by the Board
for that cost.
Disailowed Costs. The Contractor is responsible for any audit exceptions or disalloweii costs
incurred by its own organization or that of its subcontractors.
In no event shall the total Public Works loan exceed 100% of the eligible actual project costs. At
the tirtie of project completion, the Contractor shall submit to the Board a Project Completion
Amendment certifying the total.actuat project costs and local share. The final Public Works loan
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disbursement shall bring the total loan to the lesser of 100%of the eligible project costs or the total
declared LOAN AMOUN7 The Project Completion Amendment shall serve as an amendment to
this Contrect detertnining the final loan amount, local share, and interest rate.
In the event that the final costs identified in the Project Completion Amendment indicate that the
Contractor has received Public Works Trust Fund monies in excess of 100.00°k of eligible costs, all
funds in excess of 100.00% shall be repaid to the Public Works Assistance Account by payment to
the Department of Commerce, or its successor, together with the submission of the Project
Completion Amendment.
1.17 $y
Loan repayment instailments are due on the day and morrth ident ed under the term: PAYMENT
fl09plIL{on the Declarations Page. Payments are due each year during the term of the loan
beginning one year from the date of contract execution. Interest only will be charged for this
payment if a warrant is issued prior to this date. All subsequent payments shall consist of principal
and accrued interest due on the specified PAYMEN7 MoNTH date of each year during the
remaining term of the loan.
Repayment of the loan under this ConVact shall include the declared INTEREST RATE per annum
based on a three hundred and sixty(360) day year of twelve(12)thirty (30)day months. Interest
will begin to accrue from the date each warrant is issued to the ConVactor The final payment shall
be on or before the CONTRACT END DATE shown on the Declaretions page, of an amount
su cient to bring the loan balance to zero.
I n the event that the Board approves the Contractor's request for a deferral as outlined in Section
1.5, then the first loan repayment is due sixty(60) months after conVact execution. Interest accrues
for the sixty (60) months after conVact execution. The accrued interest only will be charged for this
payment if a warrant is issued prior to this date. Inte2st and principal payments are due on the
declared PAYMENT MONTH date of each year during the remaining term of the loan. The
Contractor has the right to repay the unpaid balance of the loan in full at any time or make
accelerated payments without penalty
The Contractor wi l repay the loan in accordance with the preceding conditions through the use of a
check, money order, or equivalent means made payable to the Washington State Department of
Commerce, or its successor
1.18 Reports
The Contractor shall furnish the Board with:
A. Project Status Reports with each Invoice Voucher,
B. Project Reports at the end of each fiscal year
C. Certified Project Completion Report at project completion (as described in Section 1 12), and
D Other reports as the Board may require.
1.19 Termination for Cause
If the Contractor fails to comply with the terms of this Contract, or fails to use the loan proceeds
only for those activities identified in the SCOPE OF WORK, the Board may tertninate the ConVact in
whole or in part at any time. The Board shall notify the Contractor in writing of its determination to
terminate, the reason for such termination, and the effective date of the termination. Nothing in this
section shall affect the Contractor's obligation to repay the unpaid balance of the loan.
These terms supersede the terms in Section 2.40 Termination for Cause/Suspensio.
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1.20 Terminatlon for Gonvenience
The Board may terminate this contract in the event that state funds are no longer available to the
Board, or are not appropriated for the purpose of ineeting the Board's obligations under this
contract. Termination will be effective when the Board sends written notice of termination to the
Contractor Nothing in this section shall affect the Contrector's obligation to repay the unpaid
balance of the loan.
These terms supersede the terms in Section 2.41 Termination for Convenience.
1.21 Time of Performance
No later than sixty(60) months after the date of contract execution the Contractor must reach
project completion.
Failure to meet Time of Perfortnance shall constitute default of this contrad. In the event of
extenuating circumstances,the Contractor may request, in writing, that the Board extend the
deadline for project completion. The Board may extend the deadline.
The term of this contract shall be for the entire term of the loan, regardless of actuai project
completion, unless tertninated sooner as provided herein.
1.22 Soecial Condidons
If SPECIAL CONDI7'IONS are listed on the Contract Deciarations Page then these conditions are
herein incorporated as part of the terms and requirements of this contract.
1.23 Loan Securitv
Loan Security payments shali be made as stated on the attached Deciarations Page, and identified
therein as LOAN SECURITY
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GENERAL TERMS AND CONDITIONS
2.1 DEFINITIONS
As used throughout this Contract, the following terms shall'have the meaning set forth below:
A. "Authorized Representative" shall mean the Public Works Board Chair and/or the designee
authorized in writing to act on the Chair's behalf.
B. "Contrector' shall mean the entity ident ed on the face sheet performing service(s) under
this Contract, and shall indude all employees and agents of the Contractor
C. "BOARD"shall mean ttie Washington State Public Works Board created in Revised Code
of Washington (RCW)43.155.030, and which is a Party to the ConUact
D. "Personal Information" shall mean information identifiable to any person, including, but not
limited to, infortnation that relates to a person's name, health, finances, education,
business, use or receipt of govemmental services o other activiGes, addresses,telephone
numbers, social security numbers, driver license numbers, other identifying nuriibers, and
any financial identifiers.
E. '"State"shall mean the state of Washington.
F "Subcontractor'shall mean one not in the employment of the Contractor, who is pertorming
all or part of those services under this Contract under a separate contract with the
Contractor The terms"subcontracto'and "subcontractors" mean subcontractor(s) in any
tier
2.2 ALLOWABLE COSTS
Costs allowable under this Contrad are actual expenditures according to an approved budget up to
the maximum amount stated on the Contract Award or Amendment Face Sheet.
2.3 ALL WRITINGS CONTAINED HEREW
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this.Contract shall be deemed to
exist or to bind any,of the parties hereto.
2.4 AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
2.5 AMERICANS WITH DISABILITIES ACT(ADA1 OF 1990.PUBLIC LAW 101-336.ALSO REFERRED TO
AS THE"ADA"28 CFR PART 35
The Contractor must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
2.6 APPROVAL
This contract shall be subject to the written approvai of the Board's Authorized Representative and
shall not be binding until so approved. The contract may be aitered, amended, or waived only by a
written amendment executed by both parties.
2.7 ASSIGNMENT
Neither this Contract, nor any claim arising under this Contract, shall be transferred or assigned by
the Contractor without prior written consent of the Board.
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2,8 ATTORNEYS'FEES
Unless expressly permitted under another provision of the Contract, in the event'of litigation or
other action brought to enforce Contract terms, each party agrees to bear its own attorneys fees
and costs.
2.9 AUDIT
A. General Reaulrements
Contractors are to procure audit services based on the foilowing guidelines.
The Contractor shalb maintain its records and accounts so as to facilitate the audit requirement
and shall ensure that Subcontractors also maintain auditable records.
The Contractor is responsibie for any audit exceptions incurred by its own organization or that
of its Subcontractors.
The Board reserves the right to recover from the Contractor ail disailowed costs resulting from
the audit
As applicable, Contractors required to have an audit must ensure the audits are performed in
accordance,with Generally Accepted Auditing Standards (GAAS); Govemment Auditing
Standards(the Revised Yellow Book) developed by the Comptroller Generel.
Responses to any unresolved management findirigs and.disallowed or questioned costs shall
be included with the audit report. The Contractor must respond to the Board's requests for
information or corrective action concerning audit issues within thirty(30) days of the date of
recjuest.
B. State Funds Reauirements
Contractors expending$100,000 or more in total state funds in a fiscal year must have a
financial audit as defined by Govemment Auditing Standards (The Revised Yellow Book)and
according to Generally Accepted Auditing Standards(GAAS). The Schedule of Stffie Financial
Assistance must be included. The schedule includes:
Grantor agency name
State program name
BARS account number
Grantor
Agency contract number
Contract award amount inGuding amendments(total grant award)
Beginning balance
Current year revenues
Curcent.year expenditures
Ending balance
Program total
If the Contractor is a state or local govemment entity, the Office of the State Auditor shall
conduct the audit. Audits of non-profit organizations are to be conducted by a cert ed public
accountant seiected by the Contractor
The Contractor shall include the above audit requirements in any subcontracts.
In any case, the Contractor's financial records must be available for review by the Board
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C. Documentation Reauirements
The Contractor must send a copy of any required audit Reporting Package as described in OMB
Circular A-133, Part C, Section 320(c) no later than nine (9) months after the end of the
Contractor's fiscal year(s).to:
Departrnent of Commerce
ATTN: Audk Review and Resolution Office
PO Box42525
Olympia WA 98504-2525
In addition to sending a copy of the audit, when applicable, the Contractor must include:
Corrective action plan for audit findings within three(3) rrionth§of the audit being
received liy the Board.
Copy of the Management Letter
2.10 CODE REQUIREMENTS
All construction and rehabilitation projects must satisfy the requirements of applicable local, state,
and federal building, mechanical, plumbing, fire, energy and barrier-free codes. Complianoe with
the Americans with Disabilities Act of 1990 28 C.F.R. Part 35 will be required, as specified by the
local building Departrnent.
2.11 GONFIDENTLALITY/SAFEGUARDINC OF INFORNLn_TION
A. "Confidential Inforrnatioii"as used in Mis section includes:
1 All material provided to the Contractor by the Board that is designated as"confidential' by
the Board;
2. All material produced by the Contractor that is designated as"confidentiai" by the Board; and
3. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law. "Personal information" includes but is not limited to information related to
a person's name, health, finances, education, business, use of govemment services,
addresses, tetephone numbers; social securiiy number, driver's license number and other
identifying numbers, and "Protected Health Information" underthe federal Health Insurance
Portability and Accountability Act of 1996 (HIPAA).
B. The Contractor shail comply with all state and federal taws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, trensfer, sell or disolose any
Confidential Information to any third party except with the prior written consent of the Board or
as may be required by law. The Contractor shall take all necessary steps to assure that
Confidential Infortnation is safeguarded to prevent unauthorized use, sharing, transfer sale or
disclosure of Confidential Information or violation of any state or federal laws related thereto.
Upon request, the Contractor shall provide THE BOARD with its policies and procedures on
confidentiality The Board may require changes to such policies and procedures as they apply
to this Contract whenever the Board reawnably determines that changes are necessary to
prevent unauthorized disclosures. The Contractor shall make the changes within the time
period specified by the Board. Upon request, the Contractor shall immediately return to the
Board any Confidential Information that the Board reasonably determines has not been
adequately protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify the Board.within five(5)working
days of any unauthorized use or disclosure of any cor idential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
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2.12 C.ONFORMANCE
If any provision of this conVact violates any statute or rule of law of the state of Washington, it is
considered modified to conform'to that statute or rule of law.
2.13 COPYRIGHT PROVISIONS
Unless otherwise provided, all Materiais produced under this ConVact shall be considered "works
for hire"as defined by the U.S. Copyright Act and shall be owned by the Board. The Board shall be
considered the author of such Materials. In the event the Materials are not considered"works for
hire"under the U.S. Copyright laws, the Contractorhereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity
to the Board effective from the mbment of creation of such Materials.
Materials" means all items in any format and includes; but is not limited to, data, reports,
documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs,
films, tapes, and/or sound reproductions. "Ownership" includes the right to copyright, patent,
register and the ability to transter these rights.
For Materials that are delivered under the Contract; but that incarporate pre-existing materials not
produded under the Contract, the Contractor hereby grants to the Board a nonexclusive, royalty-
free, irrevocable license(with rights to sublicense to bthers) in such Materials to translate,
reproduce, distribute, prepare derivative works, publicly perform, and publicly display The
Contractor warcants and represents that the ConVactor has all rights and permissions, including
intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to
the Board.
The Contractor shall exert all reasonabie effort to advise the Board, at the time of delivery of
Materials fumished under this Contract, of all known or potential invasions of privacy contained
therein and of any portion of such document which was not produced in the performarice of this
Contract. The Contractor shall provide the Board witti prompt written notice of each notice or claim
of infringement received by the Contractor with respect'to any Materials delivered under this
ConVact. The Board shall have the nght to modify or remove any restrictive ma kings placed upon
the Materials by the Contractor
2.14 DISALLOWED COSTS
The ConVactor is responsible for any audit exceptions or disaliowed costs incurred'by its own
organization or that of its Subcontractors.
2.15 DISPUTES
Ezcepf as otherwise provided in this Contract, when a dispute arises between the parties and it
cannot be resolved by direct negotiation, eRher party may request a dispute hearing with the Chair
of the Board,who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
be in writing;
state the disputed issues;
state the relative positions of the parties;
state the Contractor's name, address, and Contract number; and -
be mailed to the Chair and the other party's(respondenYs) Representative within three
3)working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestor's statement to both the Chair or the
Chair's designee and the requestor within five(5)working days.
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The Chair or designee shall review the written statements and reply in writing to both parties within
ten (10)woiicing days. The Chair or designee may extend this period if necessary by notifying the
parties.
The decision shall not be admissible in any succeeding judicial or quasiyudicial proceeding.
The parties agree that this dispute process shall precede any action in a,judicial or quasi-judicial
tribunal.
Nothing,in this Contract shall be construed to limit the parties'choice of a mutually acceptable
altemate dispute resolution (ADR) method in addition to the dispute hearing procedure outlined
above.
2.16 DUPLICATE PAYMENT
The Contractor certifies that work to be performed under this contract does not duplicate any work
to be charged against any other contract, subcontract, or other souroe.
2.17 ,EfHIC[(:ONFLIGTS OF INTERESI'
In performing under this Contract, the Contractor shall assure compliance with the Ethics in Public
Service Act(Chapter 42.52 RCV1 and any other applicable state oc federal law related to ethics or
conflicts of inte2st.
2.18 GOVERNING LAW AND VENUE
This Contraot sliall be oonstrued and interpreted in accordance with the laws of the state of
Washington,.and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County
2.19 [NDEMNIFICATION
To the fullest extent permitted by law, the Contractor shall indemnify, defend, and hold harmless the
state of Washington;.the Board, all other agencies of the state and all officers, agents and
employees of the state, from and against all claims or damages for injuries to persons or property
or death arising out of or incident to the Contractor's-performance or failure to perform the Contract
The ConVaotor's obligation to indemnify, defend, and hold harmless incluiJes any claim by the
ContractoPS agents, employees, representatives, or any SubconVactor or its agents, employees, or
representatives.
The Contractor's obligation to indemnify, defend, and hold harmless shall not be eliminated by any
actual or alleged concurrent negiigence of the state or its agents, agencies, employees and officers.
Subcontracts shali include a comprehensive indemnification clause holding harmless the
Contractor, the Board, the state of Washington, its o cers, employees and authorized agents.
The Contractor waives its immuniry under Title 51 RCW to the extent it is required to indemnify,
defend and hold harmless the state and its agencies, officers, agents or employees.
2.20 INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent contractor relationship will be created by this Contract. The
Contractor and its employees or agents performing under this Contract are not employees or
agents of the state of Washington or the Board. The Contractor will not hold itself out as or claim to
be an officer or employee of the Bdard or of the state of Washington by reason hereof, nor will the
Contractor make ariy claim of,right, privilege or benefd which would accrue to such officer or
employee under law. Conduct and control of the work will be solely with the Contractor
2.21 INDUSTRIALINSURANCECOVERAGE
The Contractor shali comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If
the Contractor fails to provide industrial insurance coverage or fails to pay premiums oc penalties on
behalf of its employees as may be required by law, the Board may collect from the Contractor the
full amount payable to the Industrial Insurance Accident Fund. The Board may deduct the amount
owed by the Contractor to the accident fund from the amount payable to the Contractor by the
Board under this ConVact, and transmit the deducted amount to the Department of Labor and
Industries, (L81) Division of Insurance Services. This provision does no4 waive any of L&I's rights to
collect from the Contractor
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2.22 J,AWS
The Contractor shall comply with all applicable laws, ordinances, codes; regulations and policies of
local and state and federal governments, as now or hereafter amended including, but not limited to:
Washinaton State L.aws and Reaulations
A. Affirmative action, RCW 41.06.020 (11).
B. Boards of directors or officers of on-profit corporations—Liability- Limitations, RCW
4.24.264.
C. Disclosure-campaign finances-lobbying, Chapter 42.17 RCW
D. Discrimination-human rights commission, Chapter 49.60 RCW
E. Ethics in public service, Chapter 42.52 RCW.
F Housing assistance program, Chapter 43.185 RGW
G. Interlocal cooperation act, Chapter 39.34 RCW
H. Noise control, Chapter 70.107 RCW
I. Office of minority and women's business enterprises, Chapter 39.19 RCW and Chapter
326-02 WAC.
J. Open public meetings act, Chapter 42.30 RCW
K. Prevailing wages on public works, Chapter 39.12 RCW.
L. Public records act, Chapter 42.56 RCW
M. Relocation assistance-real,property acquisition policy, Chapter 8.26 RCW
N. Shoreline management act of 1971, Chapter 90.58 RCW.
O. State budgeting, accounting, and reporting system, Chapter 43.88 RCW
P State building code, Chapter 19.27 RCW and Energy-related building standards, Chapter
1927A RCW, and Provisions in buildings for aged and handicapped persons, Chapter
70.92 RCW
Q. State Coastal Zone Management Program, Publication 01-06-003, Shorelands and
Environmental Assistance Program, Washington State Department of Ecology
R. State environmental policy, Chapter 43.21 C RCW
S. SWte Executive Order 05-05 Archeological and Cultural Resources.
2.23 !IGENSING AGGREDITATION AND REGISTRATION
The Contracto shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Coniract.
2.24 LIMITA710N OF AUTHORITY
Only the Authorized Representative or Authorized Representative's designee by writing
designation to be made prior to action)shall have the express, implied, br apparent authority to
alter, amend, modify, or waive any clause or condition of this Contract.
2.25 LOCAL PUBUC TRANSPORTATION COORDINATION
Where applicabie, Contractor shall participate in local public transportation forums and implement
strategies designed to ensure access to services.
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2.26 NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Contract, the Contractor shall comply with all federai, state, and
local nondiscrimination laws, regulations and policies. In the event of the Contractor's non,
compliance or refusal to comply with any nondiscrimination_Isw, regulation or policy, this contred
may be rescinded, canceled or terminated in whoie or in part, and the Contractor may be declared
ineligible for further contraats with the Board. The Contractor shall, however, be given a reasonable
time in which to cure this noncompliance. Any dispute may be resolved in accordance with the
Disputes" procedure set forth herein.
2.27 pOLITICAL ACTMTIES
P.olitical activity of Contractor employees and officers are limited by the State Campaign Finances
and Lobbying provisions of Chapter 42.17 RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of
any person for public office.
2.28 PREVAILING WAGE LAW
The Contracto oertifies that all contractors and subconVactors performing work on the Project shall
comply with state Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable to the
Project funded by this contract, including but not limitetl,to the filing of the"Statement of Intent to
Pay Prevailing Wages"and"Affidavit of Wages Paid"as required tiy RCW 39.12.040. The
Contractor shall maintain records sufficient to evidence compliance'with Chapter 39.12 RCW, and
shall make such records available for the Board's review upon request.
2.29 PROHBITION AGA[NST PAYMENT OF BONUS OR COMMISSION
The funds provided under this Contract shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such funds or any other approval or'
concurrence under this ConVact provided, however, thatreasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby
prohibRed if otherwise eligible as project costs.
2.30 PUBLICI77'
The Contractor agrees not to publish or use any advertising or publicity materials in which the state
of Washington or the Board's name is mentioned, or language used from which the connection with
the state of Washington's or the Board's name may reasonably be inferred or impiied,without the
prior written consent of the Board.
2.31 RECAPTURH
In the event that the Contractor fails to pertorm this contract in accordance with state laws, federal
laws, and/or the provisions of this contract, the Board reserves the right to recapture funds in an
amount to compensate the Board for the noncompliance in addition to any other remedies available
at law or in equity
Repayment by the Contractor of funds under this recapture provision shall occur within the time
period specified by the Board. Iri the altemative, the Board may recapture such funds from
payments due under this contract.
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232 REGORDCMAINTENANGE
The Contractor shall maintain all books, records, documents, data and other evidence relating to
this Contract and performance of the services described herein, including but not limited to
accounting procedures and practices which sufficientiy and properly refleci all direct and indirect
costs of any nature expended in the performance of this Contract Contractor shall retain such
records for a period of six years foltowing the date of final payment.
If any litigation, daim or audft is started before the expiretion of the six(6)year period, the records
shall be retained until all litigffiion, claims, or audit findings involving the records have been finally
resolved.
2.33 REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Contractor shall complete registration with the Washington State Department
of Revenue.
2.34 RIGHT OF INSPECTION
At no additional cost all records relating to the Contractor's performance under this Contract shall
be subject at all reasonable tlmes to inspection, review, and audit by the Board, the Office of the
State Auditor, and federal and state officials so authorized by law, in order to monitor and evaluate
performance, compliance, and quality assurance under this Contract. The ConVactor shall provide
access to its facilities for this purpose.
2.35 $$
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any
way after the effective date of this Contract and prior to normal completion, the Board may
terminate the Contract under the"Tertnination for Convenience"ciause, without the ten business
day notice requirement. In lieu of termination, the Contract may be amended to reflect the new
funding limitations and conditions.
2.36 SEVERABiLI7'1'
If any provision of this Contract or any provision of any document incorporated by reference shall
be held invalid, such invalidity shall not affect the other provisions of this Contract that can be given
effect without the invalid provision, if such remainder conforms to the requirements of law and the
fundamental purpose of this Contract and to this end the provisions of this Contract are declared to
be severable.
2.37 SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contrect if it obtains the prior
written approval of the Board.
If the Board approves subcontracting, the Contractor shall maintain written procedures related to
subconVacting, as well as copies of aIl subcontracts and records related to subcontracts. For
cause, the Board in writing may (a) require the Contractor to amend its subcontracting procedures
as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular
person or entity or(c) require the Contractor to rescind or amend a subcontrect.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to the Board if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to the Board for any breach
in the performance of the Co tractor's duties.
Every subcontract shall include a term that the Board and the State of Washington are not liable for
claims or damages arising from a Subcontractor's performance of the subcontract.
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2.38 SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
irrtended to sunrive the completion of the performance, cancellation or termination of this Contract
shall so survive.
2.39 $
All payments accrued on account of payroll taxes, unemployment contributions, the Contractors
income or gross receipts, any other taxes, insurance or expenses for the Contractor or its staff shall
be the sole responsibility of the Contractor
2.40 TERMINATiON FOR CAUSE/SUSPENSION
In event the Board determines that the Contractor failed to comply with any term or condition of this
Contract, the Board may terminate the Contract in whole or in part upon written notice to the
Contractor Such termination shall be deemed"for cause." Termination shall take effect on the
date specified in ttie notice.
In the alternative, the Board upon written notice may aliow the Contracto a specific period of time
in which to correct the non-compliance. During the corrective-action time period, the Board may
suspend further payment to the Contractor in whole or in part, or may resVict the Contractbr's right
to pertorm duties under this Contract. Failure by the Contractor to take timely corrective action
shall allow the Board to tertninate the Contract upon written notice to the Contractor
Termination for Cause" shall be deemed a 'Termination for Convenience"when the Board
determines that the Contractor did not fail to comply with the terms of the Contract or when the
Board determines the failure was not caused by the Contractor's actions or negligence.
If the Contract is terminated for cause, the Contractor shall be liable for damages as authorized by
law, including, but not limited to, any cost difference between the original contract and the
replacement contract, as well as all costs associated with entering into the replacement contract
i.e. competitive bidding, mailing, advertising, and staff time).
2.41 TERMINATION FOR CONVENIENCE
Except as othervvise provided in this Contract the Board may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, the Board shali be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
2.42 TERMINATION PROCEDURES
After receipt of a notice oT termination, except as otherwise directed by the Board, the Contractor
shall:
A. Stop work under the Contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or faciiities related to the
Contract;.
C. Assign to the State all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case the Board has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts. Any
attempt by the Contractor to settle such claims must have the prior written approval of the
Board; and
D. Preserve and transfer any materials, contract deliverables and/or the Board property in the
Contractor's possession as directed by the Board.
Upon termination of the Contract, the Board shall pay the Contractor for any service provided by the
Contractor.under the Contract prior to the date of termination. The Board may withhold any amount
due as the Board reasonably determines is necessary to protect the Board against,potentiai loss or
liability resuiting from the termination. the Board shall pay any withheld amount to the Contractor if
the Board later determines that loss or liability will not occur
The rights and remedies of the Board under this section are in addition to any other rights and
remedies provided under this Contract or othervuise provided under law
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2.43
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the tertns of this Contract unless
stated to be such in writing and signed by Authorized Representative of the Board
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City Of Auburn Page 28 Construdion
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ATTACHMENT I: ATTORNEY'S CERTIFICATION
PUBLIC WORKS BOARD
CONSTRUCTION LOAN PROGRAM
City of Auburn
PC13-961-012
I,1 ,[,Q V ( it 'YY hereby certify
I am an attomey at law admitted to practice in the 8tate of Washington and the duly appointed
attomey of the Contractor identfied on the Declarations Page of the Contract identified above;
and
I have also examined any and all documents and records which are pertinent to the Corrtract,
including the application requesting this financial assistance.
Based on the foregoing, it is my opinion that:
1 The Contractor is a public body, properly constituted and operating under the laws of the
State of 1Nashington, empowered to receive and expend federal, state and Jocal funds, to
contrad with the State of Washington, and to receive and expend the funds involved to
accomplish the objectives set forth in their application.
2. The Contractor is empowered to accept the Public Works Trust Fund financial assistance
and to provide for repayment of the loan as set forth in the Contract.
3. There is currentiy no litigation in existence seeking to enjoin the commencement or
completion of the above-described public facilities-project or to enjoin the Contrador from
repaying the Public Works Trust Fund loan extended by the Public Works Board with
respect to such project. The Contractor is not a party to litigation which will materially affect
its ability to repay such loan on the terms contained in the Contract.
4 Assumption of this obligation would not exceed statutory and administretive rule debt
limitations ap licable to the Contractor
f 1-
Sign re of Att Date
Nam
lJ.I/d- I lT 2L
Z e' S' f kti U/- r o (
Address
City of Auburn Page 29 Construction
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Washington State
r i Public Worlcs Board
1011 Plum SVeet 3E
Post Office Box 42525
Olympia,Washington 98504-2525
Construction Loan Agreement between:
City of Auburn
and
Public Works Board
For:
Project Name: Well 1 Imp'rovements Project
Loan Number• PC13-961-012
Loan Type. Construction
Ezecution/Start Date: Contraet Execution Date
to be filled by the Public Works Board)
City of Auburn Page 3 Construction
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DECLARATI NS
CUENT INFORMATION
Legal Name: City of Aubum
Loan Number• PC73-961-012
Federal Tax Identification Number 916001228
State Wide Vendor Number 002069
PROJECTINFORMATION
Project Title: Well 1 Improvements Project
Project City Aubum
Project State: Washington
Project Zip Code: 98001-4998
LOAN INFORMATION
Loan Amount: 3,325,000.00
Total Estimated Cost 53,500,000.00
Total Estimated Funding: 3,500,000.00
Local Match Percent: 5.00%
Loan Term: 20
Interest Rate: 2.00°/,
Payment Month:June 1
Loan Reimbursement Start Date: 9H/2011
Time of Performance 60 months from Execution Date of this Contract to
Project Completion.
SPECIAL CONDITIONS GOVERNING THIS LOAN AGREEMENT
None.
LOAN SECURITY CONDITION GOVERNING THIS LOAN AGREEMENT
This loan is a revenue obligation of the Contractor payabie soiely from the net revenue of the
Water system. Payments shall be made from the net revenue of the utility after the payment of the
principal and interest on any revenue bonds, notes,warrants or other obtigations of the utility
having a iien on that net revenue. As used here, "net revenue" means gross revenue minus
expenses of maintenance and operations. The Board grants the Contractor the right to issue
future bonds and notes that constitute a lien and charge on net revenue superior to the lien and
charge of this toan Contract This optfo may be used only if the entire project is a domestic
water,sanitary sewer,storm sewer, or solid waste utility project.
City of Auburn Page 4 Construdion
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I_DECLARATION (eontinued) .._'-_--.__ J
Loan Number PC13-961-012
Project Titie: Well 1 Improvements Project
Scope of Work:
The City will make improvements to the existing 51 year old well system to provide a safe and
reliabie water source. The project may includes a new well building, pump/motor assembly,
disinfection system,emergency power,telemetrylSCADA, electricai upgrades and drainage
imprbvements;transmission piping and mod cations to an existing eorrosion controi treatment
facility to receive water from Well#1
Project activities include, but are not limited to,engineering, cultural and historical resources
review,environmental review, permits, public involvement, bid documents,and construction that
allow ttie Jurisdiction to meet local,state,and federal standards and/or requirements as
applicable.
City of Auburn Page 5 Construction
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City of Auburn Page 6 Construdion
PC13-961-012 725/2012 Public Works Board Contrect
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