HomeMy WebLinkAbout08-27-2012 08-27-12 Muni Services Agenda Packet FINAL
Municipal Services Committee
August 27, 2012 - 3:30 PM
City Hall Conference Room 3
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. August 13, 2012 Minutes*
III.ACTION
A. Resolution No. 4851* (Snyder)
A resolution of the City Council of the City of Auburn authorizing the Mayor to
execute an agreement with the lowest responsible bidder for public works Contract
No. 12-18 regarding the City Hall Phase 1 Remodel Project (Projects
CP1009/CP0716).
IV.DISCUSSION ITEMS
A. Airport Master Plan Update* (Coleman)
B. Police Department Investigations Division (Sidell)
C. Matrix*
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 56
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 13, 2012 Minutes
Date:
August 20, 2012
Department:
Police
Attachments:
August 13, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:August 27, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 56
Municipal Services Committee
August 13, 2012 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City
Hall, 25 W. Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Peloza, Vice Chair Osborne, Member Wales.
Staff present: Mayor Pete Lewis, Assistant Chief of Police Bill Pierson, City
Attorney Dan Heid, Finance Director Shelley Coleman, Human Resources/Risk
Management Director Brenda Heineman, Public Works Director Dennis Dowdy,
Planning and Development Director Kevin Snyder, Community Services Manager
Michael Hursh, Employee Relations and Compensation Managers John Fletcher
and Aaron Barber, Construction Project Manager Steve Burke, Solid Waste and
Recycling Supervisor Joan Nelson, Economic Development Planner Bill Thomas,
Airport Managers Jamelle Garcia and Kasey Maiorca, Emergency Management
Assistant Heather Kitchen and Police Secretary/Scribe Terry Mendoza. Others
present: Citizen Scot Pondelick and Auburn Reporter Representative Robert
Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. July 23, 2012 Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member Wales
seconded the motion. Chair Peloza concurred.
MOTION PASSED: 3-0
B. June 29, 2012 Minutes Special Municipal Service Meeting
Vice Chair Osborne moved to accept the Minutes as presented. Member Wales
seconded the motion. Chair Peloza concurred.
MOTION PASSED: 3-0
III. RESOLUTIONS
Page 1 of 4
CA.A Page 3 of 56
A. Resolution No. 4849 (Heineman)
A Resolution of the City Council of the City of Auburn, WA, amending standards
for indigent defense and requesting staff to develop procedures for full
implementation of the standards. As of Friday, August 10, 2012, notification was
received that the effective date of the order changed to October 1, 2012.
Committee discussion followed.
Vice Chair Osborne moved to forward to full Council for consideration. Member
Wales seconded the motion. Chair Peloza concurred.
MOTION PASSED: 3-0
IV. DISCUSSION ITEMS
A. Hwy 18 & AWS Median Improvements (Dowdy)
Public Works Director Dennis Dowdy addressed the committee with ideas on
median improvements at Hwy 18 and Auburn Way South. The work would be
completed with in-house labor and require coordination between Parks and M&O
staff. Irrigation is present in the area and the thought is to put in low maintenance
landscape on each of the ends of the median with the use of color rocks between
the ends. Committee discussion followed. At this time the plan is to hold off on
the temporary fix to this median area while work continues with the median
standards guideline for the City. Chair Peloza strongly disagreed with the
committee members position in not sprucing up this city entrance median until the
Median Standards are determined. In the meantime, Mayor Lewis suggested
cleaning out the median of vegetation.
B. Auburn Valley Humane Society Update (Hursh)
Community Services Manager Michael Hursh updated the committee on the
Auburn Valley Humane Society. Pet licensing is still showing an increase of 10%
over last year's numbers. The Police department is moving forward with the hiring
of a dedicated officer for animal control. The Planning department will continue to
provide facility support until the facility on A Street is completed and occupied by
the AVHS. They will also continue to provide operational support and canvassers
will be rehired soon. Committee discussion followed.
C. Auburn Valley Humane Society - Schedule Update (Burke)
Construction Project Manager Steve Burke provided an update on the progress of
the facility. Since last month a non-critical task item (no. 27) for the roof
replacement was added to the schedule and the work will be completed this
week. At the request of Legal an additional thirty (30) days was added to their
item (no. 35) allowing time for the approval process. On the site development side
of the work a new contractor is beginning to mobilize and they are on schedule.
We are 96% complete on the tenant side of work. Committee discussion followed.
D. Solid Waste Extra Garbage Policy (Coleman)
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CA.A Page 4 of 56
At the request of the committee information was provided on the City of Auburn's
Solid Waste Extra Garbage Policy. The City encourages solid waste customers to
select the correct service level that meets their needs. Rates for extra garbage
will vary throughout the year. Waste Management drivers take pictures of extra
garbage so that fees are accurately charged. The City's Solid Waste Division
receives the pictures on a weekly basis and they are kept on file should a
customer dispute an extra charge. Committee discussion followed.
E. Auburn Municipal Airport Rules and Regulations (Coleman)
Finance Director Shelley Coleman provided the committe with Policy 100-80 and
Policy 100-81 relating to the rules and regulations of the Airport. These rules and
regulations adopted pursuant to the Auburn City Code are intended to provide for
the safe, orderly, and efficient operation of the airport in accordance with federal,
state, and city laws and regulations. Committee discussion followed.
F. Airport Grants (Coleman)
Finance Director Shelley Coleman presented to the committee. In April of 2012
the Municipal Services Committee reviewed and took action on Resolution No.
4815 and in May the City Council approved the resolution for Two Hundred and
Twenty Five Thousand dollars ($225,000.00), which included a 10% match by the
City of Auburn. Resolution No. 4815 authorized the Mayor to implement
administrative procedures necessary to carry out the directives of the Resolution.
At this time, it is anticipated that the grants to be awarded this August and no later
than August 30, 2012. As the precise timing of these awards is yet to be
determined; and as the City typically has only 10 days to respond; the intention is
to by-pass the Committee and take this award directly to City Council for
approval. Committee discussion followed.
G. Emergency Management Communications (Miller)
Emergency Management Assistant Heather Kitchen provided an update to the
Committee on communication methods used during a public emergency event. As
a National Weather Service StormReady certified City, we are required to have at
least four ways to notify the public during emergencies; the City currently has
thirteen comprehensive options in place. All systems are operated cooperatively
between the Public Affairs Manager, Emergency Management staff, and trained
Public Information Officers located in several City departments. Committee
discussion followed.
H. 2012 Fireworks Update (Pierson)
Assistant Chief of Police Bill Pierson updated the committee on the recent
fireworks season for the City of Auburn. In 2012, the Auburn Police Department
continued to maintain a "zero tolerance" stance on the possession and/or
discharge of illegal fireworks in the city. Two objectives to enhance the Police
Department's response to fireworks for the 2012 season were identified as
priorities: continue efforts to improve communication and collaborative efforts with
representatives from the Muckleshoot Indian Tribe; and increase officer presence
Page 3 of 4
CA.A Page 5 of 56
and enforcement in the neighborhoods with proactive fireworks patrols and
response to 911 complaints of fireworks by citizens. In addition, Chair Peloza
commented that since the last MIT/Auburn Council meeting, the MIT Fireworks
Operations has improved morning "Discharge Area" start-up from 7:00 a.m. to
10:00 a.m. and provided the city advance notice of when "vendor" demonstrations
were being scheduled. Also, Mayor Lewis will schedule another meeting with the
MIT & Council representatives after the first of the year with "Fireworks" on the
agenda.
I. Matrix
No changes were made to the Matrix at this time.
V. ADJOURNMENT
The meeting was adjourned at 4:41 p.m. The next meeting of the Municipal Services
Committee is Monday, August 27, 2012 at 3:30 p.m. in Conference Room 3, City Hall,
25 W. Main Street, Auburn, WA.
Signed this _________ day of August, 2012.
_______________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 4 of 4
CA.A Page 6 of 56
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4851
Date:
August 21, 2012
Department:
Planning and Development
Attachments:
Resolution No. 4851
CP1009 - Budget Status Sheet
CP0716 - Budget Status Sheet
Budget Impact:
$0
Administrative Recommendation:
Approve Resolution No. 4851 authorizing the Mayor to execute a contract with the lowest
responsible bidder for Contract No. 12-18 (City Hall Phase 1 Remodel Project - Projects
CP1009/CP0716).
Background Summary:
The City Hall Phase 1 Remodel Project (Projects CP1009/CP0716/Contract No. 12-18),
proposes to remodel approximately 11,000 square feet of the existing second floor office
space of City Hall previously occupied by the Planning and Development and Public
Works Departments. There are two capital projects associated with the City Hall Phase 1
Remodel Project comprised of CP1009 and CP0716. Project No. CP1009 is comprised
of tenant improvements to the second floor except HVAC and Project No. 0716 is
comprised of the HVAC improvements. Staff intends to bid these projects as one
contract (Contract No. 12-18) and will require that the lowest responsible bidder conduct
all specified work either directly or through authorized subcontractors. The project is
currently planned to be complete in December 2012 and the Council's passage of
Resolution No. 4851 would facilitate staff's ability to ensure that this timeline is met.
The remodeled space will be occupied by the Human Resources/Risk Management
Department and City Attorney's Office including City Clerk functions. These Departments
do not have enough current adequate space to efficiently and effectively perform
functions and services. Their relocation into the renovated second floor of City Hall will
enhance and improve their ability to provide internal and external customer service. The
project scope includes demolition, installation of new office partitions, new ceilings and
light fixtures, floor and wall finishes, electrical and fire sprinkler redistribution and
heating, ventilation and air conditioning (HVAC) upgrades. The HVAC upgrades planned
for the second floor will address sixty (60) percent of the total planned upgrade of the
City Hall HVAC system with the remaining upgrade on the first floor of City Hall to be
accomplished in 2013.
AUBURN * MORE THAN YOU IMAGINEDACT.A Page 7 of 56
Funding for Project No. CP1009 and Project No. 0716 has been previously approved by
the City Council and is available. The attached budget status sheets have been prepared
as information only to advise the City Council of the overall individual and collective
budget statuses of the two projects.
Bid advertisement is scheduled to occur on August 28, 2012 and bid opening is
scheduled to occur on September 19, 2012. Project construction will start the last week
of September 2012 or first week of October 2012.
The Municipal Services Committee is the action Committee for Resolution No. 4851.
Upon its passage by the Municipal Services Committee, staff will bring this Resolution to
the Finance Committee for discussion on September 4, 2012 and to the City Council for
action on September 4, 2012.
Reviewed by Council Committees:
Finance, Municipal Services Other: Planning Dept.; City Attorney's Office
Councilmember:Peloza Staff:Snyder
Meeting Date:August 27, 2012 Item Number:ACT.A
AUBURN * MORE THAN YOU IMAGINEDACT.A Page 8 of 56
----------------------------
Resolution No. 4851
August 23, 2012
Page 1 of 2
RESOLUTION NO. 4851
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT WITH THE LOWEST
RESPONSIBLE BIDDER FOR PUBLIC WORKS
CONTRACT NO.12-18 REGARDING THE AUBURN CITY
HALL REMODEL PHASE 1 PROJECT, NO. CP1009/CP0716
WHEREAS, The Auburn City Council has approved a project to make
improvements to the Auburn City Hall Remodel Phase 1, Project No. CP1009/CP0716;
WHEREAS, recognizing the importance of completing Project CP1009/CP0716
before the end of the year. The project is expected to have a bid opening date of
September 19, 2012. Waiting until the next regularly scheduled meeting to award the
construction Contract No. 12-18, for Project CP1009/CP0716 would result in a 12 day
delay of the construction start date; and
WHEREAS, it is in the best interests of the City to expedite the award of Public
Works Construction Contract No. 12-18, in conformity with the bid documents, and to
authorize the Mayor to take all appropriate steps to execute a contract with the lowest
responsible bidder;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That provided each bid does not exceed the amount budgeted for
project No. CP1009/CP0716, the Mayor is hereby authorized to award, negotiate, and
execute an agreement between the City and the lowest responsible bidder, which
agreement shall conform with the bid documents for public works Contract No. 12-18.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
ACT.A Page 9 of 56
----------------------------
Resolution No. 4851
August 23, 2012
Page 2 of 2
Section 3. That the Mayor is authorized to reject all bids if such action is in the
best interest of the City;
Section 4. That this Resolution shall take effect and be in full force upon
passage and execution hereof.
Dated and Signed this _____ day of September, 2012.
CITY OF AUBURN
_________________________
PETER B. LEWIS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
ACT.A Page 10 of 56
BUDGET STATUS SHEET
Project No: CP1009 Project Title: Auburn City Hall Remodel Phase 1 Project
Project Manager: Steven Burke
Project Initiation
Initiation Date: November 16, 2012 Permision to Advertise
Advertisement Date: August 28, 2012 Contract Award
Award Date: September 19, 2012 Change Order Approval Date: August 22, 2012
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding Prior Years 2011 2012 Future Years Total
328 Fund 539,060 539,060
0
0
Total 0 0 539,060 0 539,060
Estimated Cost (Funds Needed)
Activity Prior Years 2011 2012 Future Years Total
Design Engineering - City Costs 0
Design Engineering - Consultant Costs 23,000 23,000
Property Acquisition 0
Property Acquisition - Consultant Costs 0
Construction Contract Bid 453,091 453,091
Authorizied Contingency (10%)45,309 45,309
Other - Reproduction, advertising 5,750 5,750
Construction Engineering - City Costs 0
Construction Engineering - Consultant Costs 0
Total 0 0 527,150 0 527,150
C:\Users\tkriss\Desktop\CP1009 BudgetStatusSheet.xls 1 of 1ACT.A Page 11 of 56
Project No: CP0716Project Title:
Project Manager: Steven Burke
Project Initiation
Initiation Date: November 16, 2011 Permision to Advertise
Advertisement Date: August 28, 2012, 2012 Contract Award
Award Date: September 19, 2012 Change Order Approval Date: August 22, 2012
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
328 Fund 626,500 626,500
0
0
Funds Budgeted (Funds Available)
BUDGET STATUS SHEET
Auburn City Hall HVAC Upgrade Project
The "Future Years" column indicates the projected amount to be requested in future budgets.
Total00626,5000626,500
Activity Prior Years 20112012 Future Years Total
Design Engineering - City Costs 0
Design Engineering - Consultant Costs 15,400 15,400
Property Acquisition 0
Property Acquisition - Consultant Costs 0
Construction Contract Bid 340,500 340,500
Authorizied Contingency (10%)34,050 34,050
Other - (Indicate what it is)0
Construction Engineering - City Costs 0
Construction Engineering - Consultant Costs 3,000 3,000
Total00392,9500392,950
Estimated Cost (Funds Needed)
C:\Users\tkriss\Desktop\CP0716 BudgetStatusSheet.xls1 of 1ACT.A Page 12 of 56
AGENDA BILL APPROVAL FORM
Agenda Subject:
Airport Master Plan Update
Date:
August 23, 2012
Department:
Planning and Development
Attachments:
Memo
Scope
Timeline
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
At the suggestion of Council Member Peloza, we would like to provide the Municipal
Services Committee an update regarding 2032 Airport Master Plan and the progress we
are making to date. This item is being brought to you today as an Information Item only
and we are asking for no formal action of the Committee at this time.
For your review, the attached packet includes:
The final Scope of Work for our consultant team which identifies all components and
information which will be compiled and included into the final Master Plan. This
document was just finalized this week.
A preliminary Time-line, providing information on next steps and major Milestones and
Actions which will be accomplished over the coming months.
A copy of Roles and Responsibilities for project stakeholders.
At this time, we are preparing a package to be presented to the full City Council at the
September 4th meeting where we will ask for approval of the FAA Grant Award.
As always, we welcome any input the Committee may have regarding this project and
the resulting document which will be the City's 20 year Master Plan for the Auburn
Regional Airport.
Please contact me directly should you have any questions or if you need further
information regarding this information or any other related issues.
Reviewed by Council Committees:
Municipal Services
Councilmember:Staff:Coleman
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 13 of 56
Meeting Date:August 27, 2012 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 14 of 56
TO: Municipal Services Committee
FROM: William Thomas, Economic Development Planner
DATE: August 27, 2012
RE: Airport Master Plan Update
Dear Council Members,
At the suggestion of Council Member Peloza, we would like to provide the Municipal Services
Committee an update regarding 2032 Airport Master Plan and the progress we are making to
date. This item is being brought to you today as an Information Item only and we are asking for
no formal action of the Committee at this time.
For your review, the attached packet includes:
• The final Scope of Work for our consultant team which identifies all components and
information which will be compiled and included into the final Master Plan. This
document was just finalized this week.
• A preliminary Time-line, providing information on next steps and major Milestones and
Actions which will be accomplished over the coming months.
• A copy of Roles and Responsibilities for project stakeholders.
At this time, we are preparing a package to be presented to the full City Council at the
September 4th meeting where we will ask for approval of the FAA Grant Award.
As always, we welcome any input the Committee may have regarding this project and the
resulting document which will be the City’s 20 year Master Plan for the Auburn Regional
Airport.
Please contact me directly should you have any questions or if you need further information
regarding this information or any other related issues.
DI.A Page 15 of 56
AUBURN MUNICIPAL AIRPORT – AIRPORT MASTER PLAN
Page | 1
SCOPE OF WORK
AUBURN MUNICIPAL AIRPORT
AIRPORT MASTER PLAN
FAA AIP Grant Number: 3‐53‐0003‐018
PROJECT INTENT
The City of Auburn intends to develop a 2012‐2032 Airport Master Plan to replace the 2002 Airport
Master Plan for the Auburn Municipal Airport. The Master Plan will provide the City of Auburn with a
plan to address the development needs at the airport for a 20 year planning horizon (2012‐2032) and
will develop a realistic program for implementation within known funding constraints. To the extent
possible, the Master Plan will account for addressing environment, high level economic growth, &
socioeconomic issues for all stakeholders. Century West Engineering (Consultant) has been retained by
the City to accomplish the Master Plan. The Consultant will work in close liaison with the City and
Airport Management staff, a Planning Advisory Committee, local business and stakeholder groups, the
Federal Aviation Administration and the WSDOT Aviation to ensure that the plan truly reflects the
airport’s development needs.
The City has provided specific direction regarding the elements to be included in the Master Plan to
address the current and future needs at the airport. The following work program describes the effort
required to successfully complete the Master Plan for Auburn Municipal Airport within the FAA
framework and including additional scope items identified by the City for the development of airport
master planning documents.
This project will provide the City with a 2012‐2032 Airport Master Plan and revised Airport Layout Plan
(ALP) drawings. An updated Airport Capital Improvement Program (ACIP) will provide the City with a
method and proposed schedule for addressing future facility needs through use of FAA Airport
Improvement Program (AIP) grants and other available funding sources.
The project will address and/or update the basic tasks and work elements as outlined in FAA Advisory
Circulars 150/5070‐6B, Airport Master Plans , 150/5300‐13 Airport Design (changes 1 through 14, or as
amended). The most current FAA Northwest Region Airport Layout Plan Checklist will be prepared and
submitted with the draft airport layout plan drawing set.
The master plan update includes the following major work elements:
Element 1 ‐Study Initiation and Management;
Element 2 ‐Airport Data Collection and Facilities Inventories;
Element 3 ‐ Aeronautical Activity Forecasts and Demand Capacity Analyses;
Element 4 ‐ Facility Requirements;
DI.A Page 16 of 56
AUBURN MUNICIPAL AIRPORT – AIRPORT MASTER PLAN
Page | 2
Element 5 ‐ Summary of Environmental Status;
Element 6 ‐ Alternatives Analysis;
Element 7 ‐ Airport Layout and Terminal Areas Plans
Element 8 ‐ Compatible Land Use Planning in the Vicinity of Airports
Element 9 ‐ Prioritized Capital Improvement Program and Cost Estimates
Element 10 ‐ Airport Financial Plan
Element 11 ‐ Agency Coordination
Element 12 ‐ Public Participation and Information Process
Element 13 Planning for Compliance
Element 14 – Reports and Documentation
Completion of the work elements in the Master Plan should result in:
1. A schedule of airport improvements correlated with an identified specific volume of activity or
other defined measures of facility requirements, which would mandate action to accomplish the
needed improvements.
2. A realistic and workable CIP that identifies items necessary to maintain/improve airport facilities.
3. Current ALP drawings that graphically depict existing conditions at the airport as well as proposed
capital improvements.
4. Corresponding narrative report.
ELEMENT 1 ‐ STUDY INITIATION, MANAGEMENT
Task 1.1 ‐ Refine Scope of Work, Budget and Schedule
Century West will develop a detailed scope of work, budget, and schedule to be made a part of the
project contract fee negotiations. A detailed task‐by‐task itemization of the project budget and
schedule will be provided. Century West will also develop subconsultant teams for applicable work for
the review and approval of the City.
Product: The final scope of work which will also be used to obtain an independent fee estimate for the
project for use in contract negotiations. A breakdown of project costs for each work element will be
provided.
Task 1.2 ‐ Coordination and Control
1.2.1 ‐ Project Administration
The City will manage, through its consultant, the administrative grant and fiscal aspects of the project.
Additional responsibilities include consultant/airport coordination, facilitation of meetings, timely
product review and supply of existing plans, report and electronic files relating to the airport layout,
DI.A Page 17 of 56
AUBURN MUNICIPAL AIRPORT – AIRPORT MASTER PLAN
Page | 3
land use, property ownership, approaches, pavement and facility conditions, and previous planning
studies and current development desires.
It is anticipated that the Consultant team leaders and the City’s key staff will function as a work group
that will facilitate all elements of the project. The Consultant will establish a schedule of bi‐weekly
project meetings (teleconferences) for the work group, with an open invitation to the FAA to participate
on an as‐needed basis. The purpose of the meetings is to provide regular updates on study progress and
to provide an opportunity to discuss and address issues that arise during the project.
Product: A program of public participation with stakeholders that should be involved during the Airport
Master Plan study. An internal meeting schedule.
ELEMENT 2 ‐AIRPORT DATA COLLECTION AND FACILITIES INVENTORIES
The data collection and inventory will document and verify existing airfield facilities and conditions that
affect the operation and development of the airport. The inventory will utilize the 2002 Airport Master
Plan as a primary source document. More recent state federal and local documents will also be
reviewed. The Consultant will conduct interviews with airport tenants and users to help document
recent trends. An assessment of existing City‐owned structures on the airfield will be performed to
estimate remaining useful life. Data from the recent airfield construction projects, the most recent
airfield pavement maintenance plan, and other WSDOT Aviation documents will also be reflected in the
facility inventory. The consultant shall perform a physical audit to the extent necessary to establish
confidence in runway information, inventory and other documentation allowing them to provide
reasonable verification of reports and findings. The primary objective in the inventory is to provide a
current “snap shot” of existing conditions to support subsequent analyses in the master plan update. In
addition to documenting current conditions, the updated inventory will provide a benchmark of change
that has occurred since the last master plan was completed. Examples of key indicators of change
include:
Based Aircraft (changes in fleet mix and size)
Annual Operations
Hangar Inventory (square footage or number of spaces)
Annual Fuel Sales Volume (2004‐current)
Airport Tenants (number of active leases)
Significant Facility Improvements
Roadway and utility improvements
Changes in Land Use and Land Use Planning (annexation, zoning, etc.)
Number of Aircraft Tie‐downs (including leases)
DI.A Page 18 of 56
AUBURN MUNICIPAL AIRPORT – AIRPORT MASTER PLAN
Page | 4
Task 2.1 ‐ Evaluate Existing Documents
The Consultant will provide a brief narrative regarding the history and origin of the Auburn Municipal
Airport. To the extent of available information the history will include the origin, function, and record of
how land acquisition was made, and how the asset was created by the City of Auburn. The Consultant
will utilize historic records provided by the local museum, and information provided to them by City
interviews with past users or other City figures.
The Consultant will evaluate all existing documents from previous planning studies and airport records,
as provided by airport management, including data pertaining to based aircraft, historic aviation activity,
construction programs, and FAA or WSDOT Aviation grants. A summary of current public and private
hangar occupancy will be prepared based on data provided by airport management and a survey of
private hangar owners (contact information to be provided by the City from lease/rental agreements).
The Consultant will collect, analyze and incorporate information from local, regional (PSRC) and state
(WSDOT and WSDOT Aviation) aeronautical or surface transportation studies, comprehensive planning
documents, as related to the development of Auburn Municipal Airport. Historic and forecast
socioeconomic data for the City of Auburn and King County will be collected from secondary sources.
The Consultant will also review existing and future land use within the airport environs and existing
zoning patterns, including overlay zoning designations will be analyzed. In addition, noise sensitive
uses/areas will be identified and any natural characteristics, which could impact development and
planning on and off airport property, will be documented. Existing airport traffic patterns and noise
abatement procedures will be summarized.
Existing data and information, such as, but not necessarily limited to, documents, maps, studies and
projects currently underway or in the planning stages (on and off airport property and in the vicinity)
which may directly or indirectly influence this study effort will be identified, reviewed, and documented.
Such information would, for example, include a review of any existing regional and state system plans,
airport layout plans, pavement maintenance plans, environs plans, surface transportation plans, utility
plans, and engineering reports, among others.
The Consultant will request wind data from the National Climatic Data Center for the location nearest to
the airport. If the information is determined to be reflective of the airport conditions, a wind rose will
be developed using the FAA Airport Design program.
The Consultant will acquire one year of instrument flight activity data from a third party vendor (GCR or
FlightAware) to verify current instrument activity levels.
DI.A Page 19 of 56
AUBURN MUNICIPAL AIRPORT – AIRPORT MASTER PLAN
Page | 5
Product: A summary of existing documents and previous planning efforts for input to future work
elements of this study. Summaries of based aircraft by type, Airport Reference Code (ARC) and weight,
and of historical aviation activity since the previous master plan.
Task 2.2 ‐ Aerial Photography
The City of Auburn will provide a current plan view aerial photo of the airport and surrounding area for
the purpose of planning evaluations. City will provide the photography in an electronic format and will
provide one scaled enlarged print. The aerial photography will not be controlled. The City will also
provide GIS mapping for the project area to be integrated into the ALP drawings.
Product: Aerial photo and GIS Mapping for the airport provided by the City of Auburn.
Task 2.3 ‐ Airport Facilities Inventory
The Consultant will utilize inventory data contained in the 2002 Airport Master Plan in addition to other
airport specific, regional, or state aviation system planning studies. Other data sources including the
FAA Airport Record Form 5010, pavement management plan, construction drawings and other relevant
documents, as provided by airport management. An on‐site inspection of major components of the
airport will also be performed. The examination will include a determination of the facility's use, type,
size, condition, and adequacy, and extent it meets or exceeds FAA standards. The facilities that will be
inventoried and the data that will be provided include but are not limited to the following:
A. Airfield Pavements ‐ pavement thickness, pavement markings and signage, strength and
construction history of runway, taxiway and apron pavements. The most recent WSDOT
Aviation Pavement Management Plan for the airport will be utilized in addition to
review of existing design drawings. WSDOT Aviation is initiating an update to the
current pavement plan in 2012. Consultant will coordinate with WSDOT Aviation to
determine when data for Auburn Municipal Airport will be available.
B. On‐airport Airfield Lighting and Navigational Aids.
C. On‐airport buildings by type, use and condition (ownership and use data to be provided
by City).
D. Fixed Base Operator (FBO) facilities and services, including a description of any assigned
management responsibilities for City ‐owned rental hangars, local or transient aircraft
parking positions, aircraft fueling facilities, etc.
E. Fuel Facilities ‐ storage and issue locations, capacities and condition of existing and
proposed facilities. Records of existing underground storage tanks (UST) and the historic
removal of any USTs located on the airport will be provided by the City.
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F. Airport Access Roads and Auto Parking – the location and configuration of existing auto
parking, internal airport access roads, and access easements will be examined. The
location and configuration of controlled/uncontrolled vehicle access points (gates, etc.)
to the airport will be documented. Common vehicular access routes within the airport’s
landside areas (hangars, aprons, etc.) will be noted.
G. Perimeter Fencing and Gates‐ the adequacy of airport perimeter fencing and access to
the airport operations area will be examined. The location and configuration of
controlled/uncontrolled vehicle and pedestrian access gates will be documented.
H. Airport Maintenance Equipment ‐ airport maintenance and snow removal equipment
will be documented (data to be provided by City).
I. Documents related to airport property ownership and airport access will be assembled
and summarized in the inventory to provide a clear understanding of issues that may
affect current planning or ongoing airport development and operations. The City will
provide the consultant copies of documents for review and incorporation into the
master plan report and specific drawings in the Airport Layout Plan (ALP) set, based on
historic property acquisition, access agreements, and other related items.
J. Airport Leases – The City will provide copies of all current leases, including lease
diagrams or other drawings that depict the physical locations and configurations of all
leased areas on the airport.
K. Current City of Auburn zoning and land use designations for areas within City‐owned
airport property will be summarized and compared to updated designations developed
in the 2002 plan update. The recently‐adopted Innovative Partnership Zone (IPZ) will be
documented.
Product: Tabulated airport facilities inventory for input to later work elements.
Task 2.4 ‐ Inventory Existing Utilities and Site Conditions
The Consultant will conduct an inventory and prepare base mapping of existing utilities, to include
water, gas, sanitary sewer, storm water, electric, telephone, communications, and any other utilities
within the airport boundaries. Existing utility easements and any specified development setbacks
located within airport property will be depicted and/or noted. Existing City of Auburn and other local
utility provider drawings (electronic files when available) will be used to provide data for this task.
Existing mapping of natural site conditions will be consolidated into a common base map for use in the
project. The site conditions may include topography, wetlands, water bodies, and natural drainage
features.
Product: A written inventory, summarization, and mapping of all utilities within airport property; a
consolidated airport site conditions map.
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Task 2.5 – Airports Inventory/Define Airport Service Area
The Consultant will conduct an airport service area analysis for Auburn Municipal Airport by identifying
competing public use airports within typical 30‐ and 60‐minute surface travel times. The analysis will
evaluate the roles, facilities and services for competing airports. Specific factors including proximity to
Auburn Municipal Airport, regional surface transportation constraints/opportunities, and population
centers will be addressed. In addition, consideration of regional aeronautic or aviation related economic
activities and projections will be contemplated. This information will be utilized to assess the influence
that surrounding airports have with respect to competing services, facilities and equipment, navigational
aids, accessibility and opportunities for expanded aviation related services. Interviews with City staff
and Airport Operator will be conducted as part of the data collection by Century West.
Product: An inventory of the airports located within an approximate 30‐mile radius of Auburn Municipal
Airport. An updated airport service area map will be prepared.
Task 2.6 ‐ Airspace and NAVAIDS Inventory
The Consultant will identify and describe existing airspace utilization factors for the area surrounding
Auburn Municipal Airport. This assessment will also provide an inventory of local instrument approach
and departure procedures, as well as a verbal and graphic depiction of regional airspace considerations.
Product: A complete inventory and assessment (both narrative and graphics) of all procedures
and airspace utilization for Auburn Municipal Airport and the surrounding area.
Task 2.7 – Airport Activity Summary
The Consultant will summarize existing airport activity for the purposes of providing base year
data for subsequent forecasts. The summary will include a current based aircraft count (by type
‐ to be provided by airport management) and an estimate of current operations (takeoff and
landings) based on available activity indicators.
Product: Activity data for subsequent analysis and work elements.
Task 2.8 ‐ Financial Inventory
The City will provide airport operating revenue and maintenance and operation expense information
from the past three (3) years, as available and ten (10) years of aviation fuel sale/delivery records if
maintained by City; otherwise data request will be made directly to FBO. A current airport rates and
fees schedule, airport minimum standards document and standard airport lease terms will also be
provided, if available. Interviews with City staff will be conducted as part of the data collection and
Century West.
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The objective of this task is to gather documents which affect the financial management of airport
maintenance, operations and capital development and to develop an understanding of the structure,
constraints, requirements and opportunities for financing airport activities as related to the
development of a Capital Improvement Program (Element 9) and the Airport Financial Plan (Element
10).
Product: Compilation and summarization of financial information to be used in subsequent tasks
relating to alternative evaluations as well as final plan recommendations.
Task 2.9 ‐ Socioeconomic Data
Consultant will utilize available data (secondary sources) related to local and regional population,
employment, regional industry growth, and other relevant socioeconomic conditions (historic
data/trends and future projections). This data may include state and regional economic data, tourism
activity and trends, and area military or other state or federal government activity, as appropriate. U.S.
Census data and population projections contained in currently adopted City and County comprehensive
plans will be used to support aviation forecasting activities (see Element 3), unless determined to be
outdated. Using WSDOT studies, the Consultant will consider the anticipated regional growth in
Aerospace, Aeronautics and the subsequent pressure and opportunities which should be anticipated in
regional General Aviation and Reliever Facilities. Historical data and long term forecasts maintained by
the FAA (active pilots, general aviation fleet, fuel consumption, hours flown, etc.) will provide broad
industry indicators to be used in preparing the master plan forecasts.
Product: Socioeconomic information for subsequent analysis and work elements.
Task 2.10 ‐ Land Use Controls
The Consultant will obtain land use documents, maps and regulations from the City of Auburn and King
County to include existing comprehensive planning, zoning ordinances, subdivision regulations,
easements, rights‐of‐way and other documents pertaining to land use management in the vicinity of the
airport and on airport property.
The Consultant will evaluate and summarize the existing protections provided to Auburn Municipal
Airport through existing Comprehensive Planning and zoning ordinances. The Consultant will review,
where applicable, the consistency between current zoning and comprehensive plan land use
designations to identify any areas in the vicinity of the airport that could experience future changes in
zoning, consistent with comprehensive planning.
The Airport Land Use Plan drawing (see Element 8) will be updated and prepared to illustrate revisions
to the existing and ultimate airport features, airfield configuration, existing aviation easements, airport
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influence area delineated by the airport traffic pattern including all RPZs noting potential impacts to land
uses in the airport environs.
Following the summary of the existing planning standards, the Consultant will provide supporting
comprehensive plan policies and land use regulations for review and approval by the City, FAA, WSDOT
Aviation, and local jurisdictions. The narrative will include explicit descriptions of airport zoning,
appropriate uses not currently defined in the existing code, or for zones that require modification or
clarification of allowed uses. The Consultant will coordinate with local planning staff to identify needs
and confirm the adequacy of the ultimate recommendations and zoning language.
Product: File of land use information will be obtained from the City/County and maintained for use in
later work elements. Assessment of existing land use protections for consistency with applicable zoning
ordinances, with recommendations for any additional measures.
Task 2.11 – Document Known Environmental Areas of Concern
The Consultant will review existing reports and studies to identify known wetlands and other
environmentally sensitive areas to develop a base map for use in subsequent tasks. The Consultant will
then identify options for mitigation and elimination of known wetlands from the Airport properties,
beginning with the known wetlands within the 23 acres and then with all remaining wetland portions. A
cost evaluation of options including ‘fee in lieu’ proposals and the utilization of the King County ‘land
bank’ will be included to help create predictability of costs for potential future development.
Century West will obtain AutoCAD base map drawings prepared for previous City projects and assemble
a new project base map with existing features, utilities, and sensitive areas to be used during the layout
of future facilities.
Product: AutoCAD base map and figure of the airfield that includes available information including
airfield improvements, navigational aids, utilities, structures, buildings, storm drainage features,
topography, wetlands, and other known environmentally sensitive areas.
Task 2.12 – Prepare Inventory Working Paper
The Consultant will develop a detailed working paper summarizing the tasks outlined above. The draft
working paper will provide information for subsequent decisions. This working paper will be submitted
to the City and Federal Aviation Administration for review and comment approximately two weeks prior
to scheduled meetings (see Element 11 for document distribution details). The draft Inventory working
paper will be presented to the planning advisory committee at the first PAC meeting, as part of the
project notebook. Note: subsequent draft working papers will be distributed to advisory committee
members at least one week prior to scheduled PAC meetings.
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Product: A narrative and graphical summary of the inventory; the working paper will be revised as
necessary based on review comments and will subsequently become a chapter of the 2012‐2032 Airport
Master Plan report.
ELEMENT 3 ‐ AERONAUTICAL ACTIVITY FORECASTS AND DEMAND CAPACITY ANALYSES
Per FAA guidelines, the airport master plan will include updated activity forecasts including based
aircraft, annual aircraft operations, activity peaking, fleet mix, instrument approaches and operations,
and distribution between local and itinerant operations. The current and future design aircraft will be
identified through the forecast update.
The plan will consider whether corporate VLJ traffic will be impacted by the increased production of
heavy commercial aircraft to the extent that corporate traffic and their services could be attracted to
the Auburn Municipal Airport.
Task 3.1 ‐ Collect and Evaluate Existing Operational Data and Identify Critical Aircraft
The Consultant will compile a summary of aviation activity and operational data for Auburn Municipal
Airport to indicate historical growth and present a basis for statistical analysis of based aircraft, annual
aircraft operations, and related factors.
A review of the airport’s current based aircraft fleet will be performed in addition to identifying regular
transient operators served by local fixed base operators (FBO). The evaluation of airport service area
(Task 2.5) will be incorporated into the forecast update to reflect the potential for increased market
share.
The 2002 Airport Master Plan forecasts will be compared to actual data in order to gauge the accuracy
of individual projections and identify specific trends. Existing forecasts from WSDOT Long Term Air
Transportation Study (LATS), The FAA Aerospace Forecasts (FY 2012‐2032), and the FAA Terminal Area
Forecasts (TAF) will be reviewed for comparison with current and recent historic data and summarized
in the forecast narrative. As noted earlier, the impacts of the recent economic recession will be
addressed to ensure that any defined trends are considered in the proper context relative to recent
events.
Airport management will provide a current list of locally‐based aircraft by number and type. Specific
manufacturer and model data will be gathered for the largest type of based and/or itinerant aircraft that
regularly use the Airport. The Consultant will utilize other data sources including FlightAware™, review
of airport records, on‐site inventories, and a survey of local FBO activity to supplement airport
management data.
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The Consultant will determine the existing critical aircraft based on review of available data and
previous airport planning documents. The critical aircraft (or family of aircraft) will be identified, if
necessary by approach category, by wingspan, and/or by weight, for different airport components. By
FAA standard, the critical aircraft must conduct at least 500 annual itinerant operations. In the event
that more than one aircraft meets the FAA criteria for defining critical aircraft for runway length or
pavement strength evaluation purposes, those aircraft will be identified. The critical aircraft will serve
as the basis for developing updated forecasts and obtaining FAA approvals
Product: Summary of current/historical historical based aircraft data and operations for input to later
tasks.
Task 3.2 ‐ Prepare Aviation Activity Forecasts
Forecasts of future aviation demand levels will be developed by the Consultant, using trend analysis,
market share analysis or similar methodologies. Socioeconomic and airport activity data collected during
the inventory will be analyzed for input into the forecasting analyses. Proposed development/activity
that may affect the number of airport operations and the type of aircraft will be evaluated. The
forecasts will reflect conditions that are deemed feasible. The evaluation of airport service area (Task
2.5) will be used as a specific input into the updated forecasts to ensure that regional market factors are
considered.
Based on a review of the updated master plan forecasts, the WSDOT LATS, and TAF projections, the
Consultant will recommend a “preferred forecast” for the master plan update. Forecasts will be
submitted to the City and FAA for approval prior to proceeding with subsequent forecast‐dependent
work elements. The FAA spreadsheets, “Comparison to TAF” and “Forecast Summary” will be included
in the forecast chapter appendix.
Forecasts of aviation activity projected for the airport will be prepared in 5‐year intervals for a 20‐year
planning period and categorized into short‐term (0‐5 years), intermediate‐term (6‐10 years), and long‐
term (11‐20 years) time periods:
Number of based aircraft (single engine, multi‐engine piston, single/multi‐engine turboprop,
business jets, helicopters and other aircraft (light sport aircraft, gliders, ultralights). Forecast
based aircraft fleet will be further organized by aircraft reference code (ARC) and operating
weight.
Number of annual aircraft operations including mix of general aviation itinerant and local
operations; commercial operations; and military operations. The distribution of fixed wing and
helicopter operations will be included for each forecast year.
Activity Peaking (peak month, design hour, peak hour operations).
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Number of annual instrument approaches.
Identification of the fleet mix for preferred aircraft operations forecast by ARC and weight.
Identification of critical aircraft for each forecast year.
The consultant shall complete and submit an FAA forecast summary spreadsheet for the airport. The
forecast spreadsheets may be found at the following web site: http://apo.faa.gov/Contracts/AF1.DOC,
then click on “excel format.”
Product: Preparation of general aviation fleet mix and operations forecasts in 5‐year intervals for the 20
year planning period. The critical aircraft will be submitted for FAA approval prior to proceeding with
subsequent related work elements. The FAA TAF spreadsheet will be included as an appendix to the
master plan report.
Task 3.3 ‐ Develop Forecast Working Paper
The Consultant will develop a detailed working paper describing the tasks outlined above. The draft
working paper will provide information for subsequent decisions. This working paper will be submitted
to the City and FAA for review and comment approximately two weeks prior to scheduled meetings (See
Element 11 for document distribution details). The draft working paper will be distributed to the
planning advisory committee at least one week prior to a scheduled meeting. Approval of the forecast
by the FAA, (or agreement to proceed without approval) will be required prior to commencement of
Element Four.
Product: A narrative and graphical summary of the forecasting analysis; the working paper will be
revised as necessary based on review comments and will become a chapter of the 2012‐2032 Airport
Master Plan report. A PAC meeting will be conducted to present the findings of the forecast analysis to
the PAC.
Task 3.4 ‐ Forecast Approval
The Federal Aviation Administration (FAA) Seattle Airports District Office (ADO) will review forecasts of
aviation demand. Based on its review, the ADO will approve the forecasts as submitted, or provide
comments and request revisions to be made by the Consultant (for subsequent review by the FAA
Seattle ADO and FAA Headquarters).
Product: FAA comment/approval of forecasts.
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ELEMENT 4 ‐ FACILITY REQUIREMENTS
The facility requirements analysis will address the airport’s ability to accommodate airside and landside
facility needs based on the updated aviation activity forecasts and the selection of the current and
future design aircraft (Element 3). The updated facility requirements analysis will quantify demand and
provide a comparison with the previous master plan projections.
Existing and future airside and landside facilities will be analyzed to determine the type and magnitude
of aviation improvements ultimately planned and programmed for the airport. The facilities
requirements analysis focuses on the physical facilities and associated improvements needed to safely
and efficiently accommodate projected aviation demand on those aviation facilities for the twenty year
planning period (2012‐2032).
Task 4.1 ‐ Determine Aircraft Operational Requirements
Based on updated aviation activity forecasts, the Consultant will assess the facility needs for types of
aircraft expected to operate at Auburn Municipal Airport, with particular attention being given to the
critical aircraft (or family of aircraft) as prescribed by Advisory Circular 150/5300‐13. The Consultant will
analyze the operational requirements of these aircraft to assist in the determination of facility
standards, including the airport design category.
Product: Evaluate/verify requirements of critical aircraft and ARC for input to later tasks.
Task 4.2 –Airport Service Area Facility Analysis
Existing airport master plan, state and regional aviation planning documents will be reviewed to identify
any existing or anticipated facility constraints and planned facility expansion for the public use airports
located within the airport service area defined in Task 2.5. The purpose of this task is to identify
conditions within the airport service area that have the potential of impacting activity at Auburn
Municipal Airport. This effort will be a high level document review from available sources including the
WSDOT LATS study, PSRC studies, and Master Plans available on the WSDOT Aviation website.
Task 4.3 – Perform Airport Demand/Capacity Analysis
Based on updated forecasts of aviation demand, the Consultant will evaluate the capacity of the existing
runway‐taxiway system. Estimates of annual capacity (Annual Service Volume) and hourly capacity will
be generated to coincide with activity forecast years (current, 5, 10, 15, and 20 years). Any current of
potential capacity constraints identified through the analysis will be considered in other facility
requirements tasks and when preparing airport development alternatives.
Product: Comparison of hourly and annual capacity and existing/forecast demand.
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Task 4.4 ‐ Design Standards & FAR Part 77 Airspace Standards Review/Evaluation
An evaluation of the FAA airport design standards and FAR Part 77 airspace standards will be
accomplished based on the criteria established by the current/future ARC and the approach
type/category for each runway end.
Any non‐conforming existing items will be documented, with potential dispositions noted. Items
requiring further analysis will be addressed in other facility requirements tasks and incorporated into
the airport development alternatives evaluation. Any deviations from FAA design standards that cannot
be mitigated will be noted in the master plan as well as on the Airport Layout Plan.
Product: Identification of any non‐conforming facility configurations.
Task 4.5 ‐ Define Airside Facilities Requirements
Based on updated forecasts of demand and established facility planning and capacity standards, the
Consultant will convert the aeronautical demand forecast into gross airside facility needs including
runway, taxiways, NAVAIDS and approaches, lighting and approximate land area requirements.
A table listing all deviations from current FAA design standards pertaining to the recommended ARC will
be provided in the report as well as on the ALP drawing, including proposed disposition of the
deviations. Disposition would entail recommended development and/or recommended FAA approval of
modifications to standards. The Consultant will work with the FAA and City to determine the most
appropriate facilities and the location of the facilities. Projected facility requirements will be prioritized
based on the updated master plan forecasts. Improvements will be correlated with a specific volume of
activity or change in the level of service that will require the recommended improvement.
Airside facility evaluations will include the following:
Runway orientation, dimensions, threshold configurations, grade, safety areas, runway
protection zones, and other setbacks;
Parallel Taxiway and other major taxiways – dimensions, runway separation, airfield access
requirements, runway exit taxiways (number, locations, and configuration), protected areas,
and aircraft holding areas, compass rose;
Airfield Pavement – pavement condition as documented in current airport pavement
management plan and through on‐site observations;
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Evaluation of FAR Part 77 imaginary surface clearance/penetrations (primary, transitional,
approach, horizontal, conical);
Approach area requirements; TERPS 40:1 departure surface for designated instrument runways,
as appropriate;
Helicopter landing area requirements;
Airfield Lighting (runway, taxiway, approach lighting systems; visual guidance indicators; REILS;
rotating beacon);
Existing on and off‐airport navigational aids and area radar coverage capabilities; and
The methodology contained in FAA Advisory Circular 150/5325‐4B, Runway Length Requirements for
Airport Design and FAA Airport Design Program Version 4.2d, or latest version, will be used to determine
runway length and dimensional criteria, with the results being incorporated into the master plan. Print‐
outs from the FAA Airport Design computer program will be submitted to the FAA and included as an
appendix to the draft and final reports as appropriate. The Declared Distances module from the Airport
Design program will be provided at the time of the ALP preparation (Element 7).
The FAA Seattle ADO will review the airside facility requirements with the appropriate FAA divisions
(Airway Facilities, Air Traffic, Flight Procedures, etc.) and provide the Consultant with comments prior to
the PAC meeting for the facility requirements presentation.
Product: Documentation and evaluation of airside facility requirements for input to later tasks.
Task 4.6 ‐ Define Landside Facilities Requirements
Based on updated forecasts of demand and established facility planning standards, the Consultant will
convert forecast demand into specific landside facility requirements. Both existing and future landside
facilities will be analyzed to determine the type and gross quantities of aviation improvements to be
planned and programmed for the Airport. This analysis will provide the basis for the evaluation of
airport development alternatives in Element 6. The facilities requirements analysis focuses on the
actual physical facilities and associated improvements needed to safely and efficiently accommodate the
projected aviation demand on these aviation facilities for twenty years. Projected facility requirements
will be prioritized based on the updated master plan forecasts. Gross facility needs will be correlated
with a specific volume of activity or change in the level of service that will require the recommended
improvement.
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Landside facility evaluations will include the following:
Aircraft parking needs – light aircraft tiedowns, business class aircraft parking, helicopter
parking areas for itinerant and locally based aircraft;
Aircraft hangar needs – T‐hangars, conventional hangars, executive hangars;
Corporate and aviation‐related industrial hangars;
FBO facilities (hangar, terminal, corporate aviation services, fuel storage, fuel truck
parking, etc.);
Storm drainage requirements;
Bulk fuel storage facilities (location, capacity, security);
Aircraft wash facilities;
Automobile parking for tenants and visitors;
Local/regional roadway network connection points and identify potential upgrades
(signals, turn lanes, etc.);
Internal airport access roads and emergency access routes;
Perimeter fencing and access controls (fencing type and configuration; location of access
points, emergency access, etc.);
Airport security overview (facilities and procedures);
Airport maintenance equipment and materials storage;
Utility needs to service existing/new landside facilities, fire protection; and
Airport land (aeronautical land use requirements).
Product: Documentation and evaluation of landside facility requirements for input to later tasks.
Task 4.7 ‐ Develop Facility Requirements Working Paper
The Consultant will develop a detailed working paper describing the tasks outlined above. The draft
working paper will provide information for subsequent decisions. This working paper will be submitted
to the City and Federal Aviation Administration for review and comment approximately two weeks prior
to scheduled meetings (See Element 11 for document distribution details). The draft working paper will
be distributed to the planning advisory committee at least one week prior to a scheduled meeting.
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Product: A narrative and graphical summary of the facility requirements analysis; the working paper will
be revised as necessary based on review comments and will become a chapter of the 2012‐2032 Airport
Master Plan report.
ELEMENT 5 ‐ SUMMARY OF ENVIRONMENTAL STATUS
The Consultant will evaluate the status of known environmental issues during the initial stages of data
collection (Element 2). This information will be incorporated into subsequent facility requirements,
alternatives, and land use analyses. The impacts of storm drainage, water quality and potential wetland
impacts will be addressed as part of the evaluation of existing conditions and any future expansion
options.
The need for a robust evaluation of storm drainage is related to the large amount of existing impervious
surfaces on, and adjacent to the airport that impact airport stormwater systems, the potential for an
increase in impervious surface area, existing service/capacity limits and the limited land area available to
provide expanded on‐site storage and treatment.
Task 5.1 ‐ Environmental Conditions Inventory
5.1.1 ‐ Part 1 – Existing Conditions
Utilizing existing maps of the airport environs and existing environmental documents, the Consultant
will prepare an environmental inventory/overview of the Airport’s environmental setting and operating
environment. No formal coordination with federal and state agencies will be conducted as part of this
work element. Informal coordination may occur during the process of obtaining existing documents,
etc. from various agencies.
This task does not include analysis or other scientific evaluation of resources. This summary is intended
to reference any known or potential environmental conditions or issues that could be affected by
proposed airport development that have been identified in recent environmental efforts conducted on
the airfield.
Gather and review studies and secondary source data concerning area environmental factors related to
airport development. Information gathered will include information on:
Known threatened and endangered species;
Incompatible land uses;
Air and water quality;
Waste water and solid waste treatment and/or disposal;
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Drainage patterns (Storm water issues, storm water detention ponds);
Wetlands;
Parks and recreational areas;
The Consultant will gather this information and provide summary and applicable excerpts to be included
in the Master Plan Report.
5.1.2 ‐ Part 2 – Evaluation of Proposed Development (see Element 6, Task 6.3 for details on this item)
By using data collected in Part 1 of this task, the preliminary development alternatives will be evaluated
to identify potential environmental issues.
Product: Compilation of existing environmental data or issues to be used in subsequent tasks relating to
alternative evaluations as well as final plan recommendations.
Task 5.2 ‐ Airport Noise Evaluation
The Consultant will prepare a noise analysis, resulting in noise contours that are representative of the
existing base year (2012), a future five‐year contour (2017) and future twenty‐year (2032) aeronautical
activity and existing/future (preferred alternative) airfield configuration as determined by the Airport
Master Plan. Future noise contours will utilize data from FAA‐approved activity forecasts (see Element
3).
The noise analysis will identify and depict the noise impact of the projected aeronautical activity on the
airport environs, including an identification of noise sensitive land uses. The 65, 70, and 75 DNL noise
contours will be generated for each contour run. Federal noise standards recognize 65 DNL as the
threshold for evaluating noise impacts, which will be noted on all figures or drawings depicting noise
contours.
The analysis of the noise effects will be performed using the FAA Integrated Noise Model (INM), version
7.0c. The noise contours will be placed on a current aerial photograph base map or USGS quadrangle
map, depending on the area of noise exposure that extends beyond the airport.
The 20‐year contours will also be depicted on the airport land use plan drawing, unless FAA specifically
requests use of an earlier year contour on the drawing. A narrative description of airport noise
exposure, compatibility with adjacent land uses, and a summary of federal noise compatibility guidelines
will be prepared for inclusion in the environmental working paper.
Data needed to generate the existing and future noise contours include current and forecast (FAA
approved) operations of aircraft and aircraft fleet mix. Common aircraft flight tracks, flight profiles,
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runway use, day and night activity distributions, and typical operational procedures will be reviewed to
ensure that the noise contours accurately reflect actual conditions.
Product: Airport Noise Contours (current, 5 year, and 20 year). The results of this analysis and evaluation
will be incorporated into other sections of the study as appropriate.
Task 5.3 – Prepare Environmental Working Paper
The Consultant will develop a detailed working paper summarizing the tasks outlined above. The draft
working paper will provide information for subsequent decisions. This working paper will be submitted
to the City and Federal Aviation Administration for review and comment approximately two weeks prior
to scheduled meetings. The draft working paper will be distributed to the planning advisory committee
at least one week prior to a scheduled meeting.
Product: A narrative and graphical summary of the preceding tasks; the working paper will be revised as
necessary based on review comments and will subsequently become a chapter of the 2012‐2032 Airport
Master Plan report.
ELEMENT 6 ‐ ALTERNATIVES ANALYSIS
This element of the study will consist of four components:
● Goals Definition;
● Identification of Alternatives;
● Evaluation of Alternatives; and
● Recommendations.
Based on established goals and desires of the appropriate entities and an evaluation of potential
alternatives for airport development, a specific plan and program for airport development will be
prepared representing recommendations which are economically, environmentally and socially
sustainable, implementable and defensible.
The purpose of this element is to evaluate the effects of the alternatives and, thus provide the technical
basis necessary for selecting a “preferred” development plan for the airport. The alternatives will be
subjected to a detailed evaluation that will permit a comparison of the merits and deficiencies of all
options under consideration. An evaluation matrix will be prepared to compare the composite rankings
of each alternative. Factors to be considered in the evaluation include:
Ability to Serve Forecast Demand: Each alternative will be evaluated to determine its ability to
meet forecast demand levels within accepted performance standards such as aircraft delay and
airport user convenience. These evaluations will be performed for each type of facility and will
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be aggregated to permit comparison. The results of this evaluation process will be quantified to
the extent possible for use in the evaluation matrix.
Airport Design Standards: Each alternative will be evaluated toward FAA airport design
standards. Potential approach obstructions and required mitigation, if any, will be identified.
Potential impacts on existing airport or tenant facilities will be addressed.
Airspace Compatibility: Using the airspace requirements developed earlier and the forecasts of
aviation activity, a determination will be made of the future airspace use pattern for the airport.
The results of this evaluation will be quantified and arranged in the matrix format by alternative
as they relate to state requirements for the provision of general aviation airport protection.
Land Use and Environmental Compatibility: The proposed development will be evaluated to
determine its impact area on land use and on the environment. The analysis will be conducted
in accordance with impact categories outlined in FAA Order 1050.1E, including Change 1,
Policies and Procedures for Considering Environmental Impacts, and FAA Order 5050.4B, FAA
Environmental Handbook and pertinent State of Washington guidance.
Development Costs: Preliminary estimates of the development and operational costs required
to expand the airport under each alternative will be prepared. These capital and operational
cost estimates will provide an indication of the cost of developing the airport and also will
provide a basis for comparing cost‐effectiveness among the various airport alternatives. The
cost of maintaining the airport and developing or relocating any required off‐site roadways
under various alternative scenarios will also be estimated.
Task 6.1 ‐ Goals Development
Based on inventory findings, demand considerations, forecasts of aviation activity and input from the
City of Auburn and stakeholder groups, the Consultant will assemble a series of goals that describe the
intent, direction and functional role of the airport. These goals will, after thorough review and approval
by the City, serve as the basis for the preparation of the Development Plan for the Airport and will help
to ensure a commonalty in terms of communication, direction and cohesiveness of future airport
improvements.
Product: Formulation of goals to serve as a guide for the preparation of the development plan and
program.
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Task 6.2 ‐ Prepare Preliminary Development Alternatives
The Consultant will be responsible for identifying and evaluating feasible alternatives for the
development of airport facilities, utilizing the findings and determinations from previous tasks.
Anticipated areas of emphasis include:
Runway 16/34
Taxiway Access
East Landside Development Area
West Landside Development Area
A maximum of two (2) airside development options and two (2) landside development options, in
addition to a no‐action option and the current preferred alternative depicted on the 2002 ALP drawing
will be evaluated. The airport development alternatives will be prepared using an aerial photo base
combined with the electronic file for the Airport Layout Plan that depicts existing conditions.
With exception of the no‐action option, each of the preliminary alternatives will be capable of
accommodating projected the gross facility requirements quantified in the Element 4. Options for
acquiring property may be integrated into the alternatives, if opportunities are identified. The no action
option (no‐development alternative) offers a baseline to which other alternatives may be compared.
The no‐action option typically maintains existing capabilities but does not involve new development
required to respond to demand. The limitations of a no‐development alternative will be described.
The preliminary alternatives will be presented graphically and in narrative (working paper) form,
including large‐scale drawings (and online) for presentation to the City of Auburn, the PAC, the FAA, and
the general public for review and consideration.
The development alternatives phase of the master plan will involve a multi‐step public review process
that will begin with preliminary alternative concepts capable of accommodating the facility
requirements identified in Element 4. The preliminary alternatives concepts will be presented for public
review and comment as noted above. The public input provided will be used to refine the concepts that
will be presented during a second round of public review and comment. Based on technical evaluations,
public input and coordination with local officials, the process will lead to the selection of a preferred
alternative by the City that will be presented for additional public review and comment. All alternatives
considered in this process must be consistent with all applicable FAA technical standards and
regulations.
Product: Preliminary airside and landside development alternatives for the future development of the
airport.
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Task 6.3 ‐ Environmental Review of Alternatives
The Consultant will review and identify potential key environmental impacts of the various airport
development alternatives based upon information and mapping generated in Element 2, with the goal
of avoiding or minimizing impacts on sensitive resources. This screening mechanism can be used by the
City in selecting a preferred alternative that can be supported by the FAA during the subsequent NEPA
study process.
Product: Documentation of the environmental impacts for the various preliminary airport development
alternatives to assist the City with the selection of a preferred development alternative and provide
sufficient background data to be used in the scoping/preparation of a post‐planning environmental
assessment documents.
Task 6.4 ‐ Prepare Development Alternatives Working Paper
The Consultant will develop a detailed working paper describing the tasks outlined above. This working
paper will be submitted to the FAA and PAC members for review and comment approximately two
weeks prior to scheduled meetings. The draft working paper will be distributed to the planning advisory
committee at least one week prior to a scheduled meeting.
Product: A narrative and graphical summary of the alternatives analysis; the working paper will be
revised/amended as necessary based on review comments and will become a chapter of the 2012‐2032
Airport Master Plan report.
Task 6.5 ‐ Select Preferred Development Alternative
Based on review and comment of the preliminary development alternatives, the City will select a
preferred development alternative for the Consultant to proceed with preparation of an airport capital
improvement program and airport layout plan drawing set. The preferred alternative may include
elements from one or more of the preliminary development alternatives, or may include refinements
that were created during the evaluation of the preliminary alternatives. Comments provided by the
master plan PAC, FAA, WSDOT, airport users and tenants, and the general public will be documented
and summarized in memo form. A preferred alternative will be recommended with a description of the
basis for the preference of the alternative over the others. The recommendations will be presented to
the City Council for final review and approval of the preferred alternative. As noted earlier, the
preferred alternative must be consistent with all applicable FAA technical standards and regulations.
Product: City selected preferred development alternative to be reflected in graphic depiction and
narrative description. A preferred alternative figure and an addendum to the alternatives working
paper.
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ELEMENT 7 ‐ AIRPORT LAYOUT AND TERMINAL AREAS PLANS
The 2002 Airport Layout Plan drawing set will be updated to reflect current conditions, updated master
plan development recommendations, and all applicable FAA airport design standards. All of the major
development proposed in the Capital Improvement Program (CIP) will be shown on the ALP in schematic
form. All drawings will be prepared in AutoCAD format with color imaging and use of color aerial
photography and existing base files.
ALP Drawing Set Submittals
1. Preliminary Draft ALP Drawing Set (1 copy each to City and FAA Seattle ADO for informal
coordination).
2. Draft ALP Drawing Set (3 copies to City; 6 copies to FAA Seattle ADO; 1 copy to WSDOT Aviation
for formal coordination, with FAA ALP Checklist).
3. Final ALP Drawing Set (3 copies to City for signature; to be forwarded to FAA Seattle ADO for
approval and signature; 1 signed set returned to City).
See Element 14 for document distribution summary. The Consultant will be responsible for submitting a
signed copy of the FAA ALP checklist with six (6) copies of the draft ALP submittal to the FAA. Following
completion of FAA and local review, the Consultant will make all necessary revisions; comments
provided by City staff, the master plan PAC and others will be addressed during the same revision
period. Following revision, the Consultant will submit three (3) final drawing sets for City signature and
final submittal to FAA for signature. The FAA typically returns one signed ALP set to the Sponsor and
keeps two sets on file at the ADO.
Task 7.1 ‐ Airport Layout Plan
An Airport Layout Plan (ALP) drawing shall be prepared in accordance with the findings,
recommendations and approvals resulting from the study. The ALP shall be developed utilizing the
current ALP electronic file, supplemented with new aerial information, and AutoCAD, Version 2011.
Additionally, the ALP will be compatible with the file format currently used by the City.
The Airport Layout Plan will contain the information as required in FAA Advisory Circular 150/5300‐13,
and the most current FAA Northwest Region Airport Layout Plan Checklist. The Airport Layout Plan will
contain sufficient data to obtain approvals from the FAA. The Airport Layout Plan will be depicted as a
black and white line drawing with color, as needed, to help differentiate the line work and hatching.
Product: Preparation of an Airport Layout Plan in AutoCAD format, compatible with the file format
currently used by the City.
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Task 7.2 – On‐Airport Individual Area Plans
Individual Area Plans will be prepared to depict the existing and proposed facilities for various areas
within airport property. The plans will generally be comprised of, but not limited to existing general
aviation facilities located on the east side of the runway and any new general aviation areas (locations to
be determined through master plan evaluation). Facilities that will be shown on the drawings include:
Apron Configuration and Aircraft Parking Positions (based and itinerant aircraft, including
helicopter parking positions);
Aircraft Taxiways and Taxilanes;
FBO/Corporate Aviation Facilities;
Access Roadways and public vehicle parking;
Security Fencing and Gates;
Fueling Facilities;
The information on this drawing shall be depicted at a scale not less than 1”=100’, unless another scale
is mutually agreed upon by the City, the FAA, and the Consultant.
Product: Individual Area Plans projecting development consistent with the ALP drawing, but in greater
detail.
Task 7.3 ‐ Airport Airspace Drawing (FAR Part 77)
The FAR Part 77 drawing depicts the plan view of the ultimate FAR Part 77 imaginary surfaces for the
airport. The existing and future full‐length approach plan and profile views to each runway end. Any
obstructions will be listed, the amount of penetration determined (estimated if survey data not
available) and their proposed disposition will be identified. Fifty‐foot contour intervals will be shown for
all FAR Part 77 imaginary surfaces for full length of all approach surfaces. NOS Obstruction Chart and
any recent airfield obstruction surveying will be incorporated into the drawing, as appropriate. Field
surveys to accurately identify specific elevations or heights of obstructions are not a part of this study.
An aerial photo may be used in the development of these drawings. USGS quadrangle maps will be
utilized for the base layer on the Part 77 plan view.
Product: A FAR Part 77 airspace plan drawing for the airport.
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Task 7.4 ‐ Runway Protection Zone (RPZ)/Inner Approach Plan and Profile Drawings
Drawings will be prepared that show the plan view of the Runway Protection Zones (RPZ) and plan and
profile views of the inner portion of the runway approach surface for each runway end. In addition,
obstacle clearance surfaces (OCS) or TERPS instrument runway departure surfaces will be depicted, as
applicable. Any obstructions within the RPZ or the other noted surfaces will be identified and a
recommended disposition will be provided. Aerial photography may be used to develop these drawings.
This drawing may be combined with other drawings.
Product: A Runway Protection Zone/Approach Plan and Profile drawing that shows the RPZs for each
runway end at the airport.
Task 7.5 ‐ Approach Plan and Profile for Each Runway End
Drawings will be prepared that show the existing and future full approach plan and profile for the
approaches to each runway. In addition, obstacle clearance surfaces (OCS) or TERPS instrument runway
departure surfaces will be depicted, as applicable. Any obstructions within the approaches will be
identified and a recommended disposition will be provided. This drawing may be combined with other
drawings. USGS maps will be utilized.
Product: An Approach Plan and Profile drawing that shows the Part 77 approaches for each runway end.
The ultimate Part 77 approach plan and profile will be prepared for the most critical airfield
configuration (existing or ultimate). TERPS instrument runway departure surfaces will also be depicted if
applicable.
Task 7.6 – Threshold Siting Surfaces for Each Runway End
Threshold Siting Surfaces will be depicted, if required, based on the findings and recommendations
reflected in the preferred runway configuration alternative. A plan showing the existing and ultimate
threshold siting surface will be developed for each runway end. Plan and profile views of each area will
be developed identifying all physical obstructions. The obstruction’s height and location will be noted
based on available survey data. Any obstruction requiring removal or relocation to meet FAA standards
will be noted and an action plan identified. The threshold siting surface data and line work will be
integrated into the Approach Plan and Profile drawing (Task 7.5).
Product: A Threshold Siting Surface depicting the surfaces for each runway end to be included on the
Approach Plan and Profile drawing.
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Task 7.7 –Airport Land Use Plan
The Airport Land Use Plan drawing will depict existing and recommended uses for the airport, and all
land in the vicinity of the airport, generally identified as that area surrounding the airport within ½‐mile
of the facility. Airport traffic patterns and known noise sensitive areas located within the area will also
be depicted. Land uses will be depicted by existing and future comprehensive plan land use categories,
including such as agriculture, residential, industrial, commercial, open space, aviation‐related, public,
etc. Current zoning designations will also be depicted. The 20‐year noise contours described in Task 5.2
and common airport traffic pattern locations will be depicted on this drawing.
Land use will be illustrated on a drawing (same sheet size as the ALP) and described within the body of
the Master Plan document. Findings resulting from this study effort will be incorporated into environs
land use recommendations that will be provided to affected governmental jurisdictions in the vicinity of
the Airport. The Consultant will work with City and King County planning staff during the development
of the Airport Land Use Plan drawing to ensure that recommendations needed to implement any
changes in land use designations or zoning have been thoroughly reviewed. It is noted that master plan
addresses a 20‐year planning horizon that does not typically require immediate implementation for all
action items.
Product: An Airport Land Use Plan for lands within airport property and in the vicinity of the airport.
Updated 20‐year noise contours will be depicted on the drawing.
Task 7.8 – Exhibit “A” Airport Property Map
An Exhibit “A” drawing will be prepared depicting property ownership, avigation and surface easements.
The current airport boundary along with detailed parcel information (grantor, grantee, amount, type of
interest, acreage, book & page, date of recording, grant history including FAA project application
numbers, and purpose of the grant. The Exhibit “A” will be prepared in accordance with the attached
ALP Checklist.
Product: Exhibit “A” Property Map
ELEMENT 8 ‐ COMPATIBLE LAND USE PLANNING IN THE VICINITY OF AIRPORTS
The Consultant will review zoning of developable land in the vicinity of the airport to assess the
potential for zoning modifications to protect the future aeronautical uses at the airport, encourage land
uses compatible with airport operations, and encourage future economic development near the airport.
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The updated airport land use plan drawing will reflect existing land use and zoning on, and in the vicinity
of the airport, per the requirements of FAA. Updated airport noise contours will be prepared in
accordance with FAA standards based on updated aviation activity forecasts. The land use plan drawing
will also depict the physical boundaries of any locally‐adopted airport overlay zones. We will obtain all
existing zoning and land use mapping from the City and King County for use in updating the drawing(s).
Product: The outcomes of the Airport Vicinity Land Use evaluation will be compiled into a draft chapter
that includes an executive summary with recommendations for potential land use and zoning changes. It
will also include a summary of items to be included in the Airport Master Plan report, as necessary.
ELEMENT 9 ‐ PRIORITIZED CAPITAL IMPROVEMENT PROGRAM AND COST ESTIMATES
The master plan’s 20‐year CIP will summarize all development and major maintenance projects
anticipated during the current planning period. The Consultant will work closely with Airport
Management to identify key development priorities to be reflected in the updated CIP. The cost of each
project will be listed with the amount of FAA and local City participation defined based on current
funding eligibility. The CIP will provide an annual breakdown of projects for the short‐term period (years
1‐5); then overall groupings of projects provided for the intermediate (years 6‐10) and long‐term (years
11‐20) periods.
Task 9.1 ‐ Capital Improvement Program
The Consultant will prepare a 20‐year airport Capital Improvement Program (CIP), which will include
recommended phases of development, estimates of cost for each improvement, possible funding
sources, including an evaluation of the airport’s predicted available FAA grant funding based on current
funding legislation. The CIP will also estimate local expenses associated with project implementation
that are not typically eligible for FAA funding.
The short‐term period of the CIP (years 1‐6) will be organized with prioritized annual project listings;
projects included in the intermediate and long term periods will be prioritized within the overall
timeframe. A phasing diagram will identify each development and major pavement maintenance
project programmed in the 20‐year planning period.
Product: A 20‐year CIP (in spreadsheet form and project phasing diagram, with associated text.)
Task 9.2 ‐ Capital Improvement Program Working Paper
The Consultant will develop a detailed working paper describing the tasks outlined above. This working
paper will be submitted to the FAA and PAC members for review and comment approximately two
weeks prior to scheduled meetings (See Task 14 for document distribution details). The draft working
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paper will be distributed to the planning advisory committee at least one week prior to a scheduled
meeting.
Product: A narrative and tabular summary of the financial analysis. The working paper will be
revised/amended as necessary based on review comments and will become a chapter of the 2012‐2032
Airport Master Plan report.
ELEMENT 10 ‐ AIRPORT FINANCIAL PLAN
In concert with the 20‐year CIP, an airport financial plan will be prepared that analyzes airport revenues
and maintenance & operation expenditures for use in updating short‐ and long‐term operating
strategies. The Consultant will also review the current airport rates and fees schedule for comparison
with other similar airports located in the defined airport service area. Evaluating the market potential
for airport land and the remaining useful life for City‐owned structures and any other structures of
interest, pavement and other facilities are generally key elements in defining strategies. The financial
impact of deferred maintenance will be examined in detail with the goal of creating a realistic schedule
for addressing these needs in terms of financial feasibility.
Task 10.1 – Financial Plan
Projections of the airport operating revenue and expenses will be prepared to coincide with the 20‐year
CIP. The financial plan will be developed from data acquired during the inventory (Task 2.8) and
through interviews with City staff. Specific assumptions regarding potential changes in expenses or
revenues will be coordinated between the City and Consultant and will reflect the general timeframe for
major revenue‐generating projects or increased maintenance or operational costs. The purpose of this
projection is to identify the levels of airport‐generated funding that may be available to support the
capital improvement program during the current planning period.
Product: A 20‐year airport revenue and expense projection.
Task 10.2 ‐ Financial Plan Working Paper
The Consultant will develop a detailed working paper describing the tasks outlined above. This working
paper will be submitted to the City and FAA for review and comment approximately two weeks prior to
scheduled meetings (See Element 14 for document distribution details). The draft working paper will be
distributed to the planning advisory committee at least one week prior to a scheduled meeting.
Product: A narrative and tabular summary of the financial analysis. The working paper will be
revised/amended as necessary based on review comments and will become a chapter of the 2012‐2032
Airport Master Plan report.
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ELEMENT 11 ‐ AGENCY COORDINATION
Effective coordination with local and regional jurisdictions and state and federal agencies is a critical
element in the success of any long‐term planning process. Agency coordination will be initiated at the
earliest stages of the project and maintained throughout to provide effective lines of communication.
This effort will be predominately led and coordinated by City of Auburn and Airport staff.
Task 11.1 – Prepare List of Agency Stakeholders
The Consultant will work closely with City staff at the outset of the project to create a comprehensive
list of agency stakeholders with their respective areas of interest/responsibility identified. A list of non‐
agency stakeholders will also be created (see Task 12.1).
Product: Agency stakeholder list to be utilized for project coordination and document distribution.
ELEMENT 12 ‐ PUBLIC PARTICIPATION AND INFORMATION PROCESS
Task 12.1 – Identify Project Stakeholders
Century West will assist the City in identifying project stakeholders for the purpose of creating a project
contact list. The contact list will be used to provide periodic updates on the study process, provide
information about the availability of draft work products, and to announce upcoming project meetings
or other related events. Project stakeholders may include individuals, businesses, organizations, or
government entities (See Task 11.1) that have an interest in the planning, development or operation of
Auburn Municipal Airport.
12.1.1 ‐ Define Roles and Responsibilities
As the first step of the public involvement process, the Consultant will work with the City and
appropriate City staff to develop a framework for the process that defines the roles and responsibilities
for all participants. It is critical to manage expectations from the beginning by defining the level of input
of all participants and identifying the key decision points and decision makers. The roles and
responsibilities will be clearly defined on a one page handout that can be used at all meetings to
establish the framework and control the process throughout the project.
12.1.2 ‐ Planning Advisory Committee (PAC)
A Planning Advisory Committee (PAC) with approximately nine to twelve members will be assembled to
provide input and allow for public dissemination of data. Members to serve on the PAC will be
determined by City, but may include members with technical expertise and community interests. PAC
members could include, but are not limited to, airport tenants, pilots, local & regional economic
development interests, neighbors of the airport, and staff/representatives of the City, Puget Sound
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Regional Council, and King County. In addition to the membership composition and number noted
above, representatives from the FAA Seattle Airports District Office (ADO) and the WSDOT Aviation will
serve as ex officio members of the PAC.
Up to five (5) PAC meetings will be held during the course of the study and will be held on the same or
preceding day as the public information meeting described below during plan and program
development. Draft materials will be distributed by the Consultant in at least one week in advance of
the meetings to allow ample time for review. The Consultant will be responsible for conducting the
meetings, reviewing the scope of the project, presenting the findings and recommendations of the plan
and program, preparing written meeting summaries, and responding to any technical and professional
questions and concerns. The Consultant will prepare any supplemental handouts or presentation
graphics needed for the meetings. PAC meetings will be held corresponding to the following project
milestones; project kick off, completion of the inventory and forecast chapters, completion of the facility
requirements chapter, completion of the preliminary alternatives chapter, and a final meeting to
present the preferred alternative, capital improvement program and airport layout plan drawings prior
to formal submittal for approval and adoption.
12.1.3 ‐ Public Informational Meetings
Up to three (3) public informational meetings will be scheduled during the project. The process of
evaluating airport development alternatives will involve meetings to initially present preliminary
concepts, followed by presentation of refined concepts, eventually leading to the City’s selection of a
preliminary preferred alternative. Input provided from all sources, including neighbors, the general
public, PAC members, WSDOT Aviation, FAA, City staff, PSRC staff, and County staff will be considered in
the formulation of the preliminary preferred alternative. Coordination with City officials will occur
simultaneously during the alternatives evaluation stage of the project to ensure that all issues are fully
considered. Additional refinement and public comment will also be encouraged after the preliminary
preferred alternative is selected. This input is designed to refine the proposed development that will be
reflected in the preferred alternative.
The public informational meetings will be organized as public workshops to inform the public in general
and to provide a forum for neighbors and stakeholder groups to discuss the project and provide input.
The meetings will be scheduled to coincide with PAC meetings (same day or consecutive day), whenever
possible.
Participants would be invited to complete a survey early in the project to provide feedback on the
effectiveness of the initial public participation program and to provide suggestions for future public
participation events. The survey will be developed jointly by City staff and the Consultant and may be
either web‐based (i.e., SurveyMonkey, etc.) or distributed through direct mailing. The survey is not
intended to provide a scientifically based analysis tool, but will provide a general indication of key areas
of interest within the community and at the airport.
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Public notification of upcoming meetings will be provided through the project mailing list, in addition to
customary City public meeting notices and the City website. Public notice of upcoming meetings shall
be made at least two weeks prior to the meeting date, and are subject to newspaper printing deadlines.
12.1.4 ‐ Project Kickoff Workshop
The first meeting will serve as the project kickoff meeting designed to provide information about the
project and planning process and to obtain public input to identify key issues or concerns. This
workshop will coincide with the first PAC meeting. The specific format and organizational elements for
the meeting will be determined by City staff and the Consultant. However, for the first public meeting,
we propose to hold a workshop that provides an informal setting to provide information to the public,
collect input and answer questions. The meeting would be staffed by several members of the
Consulting team and City staff, with other stakeholders invited to attend/participate. Several
information areas would be used to address likely key issues related to the project (examples include
airport noise, current activity highlights, land use, community growth, etc.). Each informational station
would be organized to encourage questions and to provide an opportunity for the public to provide
written comments.
A project mailing list will be created and maintained throughout the project for use in actively
encouraging public participation. Invitations to public meetings, project newsletters and PAC meeting
summaries will be mailed or sent via email from the mailing list, in addition to public advertisement.
Project newsletters will be prepared and distributed periodically (bi‐monthly) during the project to
summarize meeting highlights, including a summary of key issues identified by the public. The project
newsletters and draft project deliverables will also be available online. Issues requiring additional or
periodic follow‐up or public briefing will be tracked throughout the project. See summary below for
more information about the public participation plan.
12.1.5 – Joint Planning Conference
A joint planning conference will be conducted early in the project in conjunction with a PAC meeting.
The purpose of the meeting will be to discuss the role of Auburn Municipal Airport as part of the
regional economy and transportation system, discuss specific challenges or site specific factors that have
the potential of affecting the airport, and the role of the airport with regard to regional economic
development. The Consultant will prepare presentation materials and handouts needed for the meeting.
The participants will include City staff and officials; local, state and federal agencies (identified in Task
11.1) with responsibilities associated with the airport or its surroundings; PAC members as deemed
necessary.
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12.1.6 – Local Commission Meetings
The Consultant will attend up to two (2) local meetings (Planning Commission, City Council, etc.)
associated with this project, in addition to PAC or other scheduled public meetings for the purpose of
presenting the draft airport master plan or specific elements of the master plan (to be determined by
City). The Consultant will prepare any presentation materials and handouts needed for the meetings.
It is anticipated that the presentations identified will occur at the Alternatives stage and at the
completion of the project prior to adoption of the updated Airport Master Plan. The presentations will
be made to the City Council, and as directed to the City or County Planning Commissioners or the PSRC,
to receive input and guidance on the Preferred Alternative. This step is critical to obtain agency
approval of proposed development options so that the plan can be successfully adopted and
implemented by the City, with full regional support. Joint meetings of City, King County and PSRC
representatives may be used to encourage local coordination.
Based on the City’s selection of a preferred alternative, the Consultant will complete the Airport Layout
Plan (ALP) drawings and master plan report. A final presentation will be made to the City Council for
adoption of the Airport Master Plan.
Public Participation Meetings Summary:
Establish Planning Committee Advisory (PAC)
Five (5) PAC meetings to be held during the course of the project. The PAC meetings will
coincide with presentations at key project milestones (1) inventory; (2) aviation activity
forecasts; (3) facility requirements & preliminary development alternatives; (4) preliminary
preferred alternative; and (5) preferred alternative, draft CIP, and draft ALP.
Three (3) Public Information Meetings to be held during the course of the project, to be
scheduled on approximately two‐month intervals, coinciding with PAC meetings, whenever
possible
Two (2) local Commission Meeting presentations during the course of the project (typically
conducted as part of local adoption process, but may be used for periodic briefing purposes, if
required).
Assumptions:
The City will be responsible for coordinating scheduling of Planning Advisory Committee (PAC) and other
public meetings, providing facilities for such meetings, and providing all required notification to PAC
members and/or the general public. The Consultant will provide the content for the announcements
and notifications. The City will advertise the date and time of the meeting to allow public attendance as
desired. Meetings will follow City of Auburn policy for public meeting announcements. It is anticipated
that meetings will be advertised locally and notice will be provided on the project website.
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12.2 ‐ Public Information Program
In addition to the opportunities for public participation available through public meetings and
committees, the Consultant will prepare and implement a public information program to disseminate
project information and collect input from the public that may not be able to participate in established
meetings.
12.2.1 ‐ Project Stakeholder List
The Consultant will prepare and update regularly a project stakeholders list that includes all participants
in the project including Consultant, City, PSRC, County, FAA, WSDOT, and other agency staff, PAC
members, airport users, neighbors and neighborhood association representatives, and members of the
general public that choose to participate in the process. A mailing list will be developed so that surveys,
project updates, newsletters, meeting summaries and meeting invitations can be mailed or emailed to
stakeholders during the project. The Consultant will prepare content for any mailings and the City will
be responsible for making copies and mailing out materials including postage costs.
12.2.2 ‐ Public Meeting Notices/Press Releases
The Consultant will prepare content for up to seven (7) public meeting notices and press releases of
scheduled meetings to assist in the advertisement of meeting purpose and other pertinent details by the
City staff. The Consultant will coordinate with City staff to develop a schedule for advertisements once
the overall project schedule is developed to ensure that adequate advance notice is provided to the
public for project meetings. It is assumed that the City will assume all costs of advertising and press
release announcements in the local media and will coordinate with City IT staff to post notices and press
releases to the project website.
12.2.3 ‐ Website Content for City of Auburn or Century West Hosted Project Website
The Consultant will provide project deliverables including draft chapters, meeting agendas, meeting
notices, press releases, surveys, and meeting notes to the City in PDF format to be uploaded on the City‐
maintained web page for the project if the City elects to host project information on their website. The
City will determine what content is suitable for public consumption. The project web page will provide
an opportunity for the public to review project deliverables and progress throughout the project. It can
also be used to solicit public comment through posted surveys for those unable to attend the public
meetings.
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12.2.4 ‐ Public Meeting and Online Questionnaires
The Consultant and City staff will jointly develop up to two (2) questionnaires to solicit input from the
public at key points during the project. Typically public input at the Facility Requirements stage prior to
the development of alternatives and at the Alternatives stage is important to define needs and also get
input towards the selection of the preferred alternative. Questionnaires will be distributed and
collected at public meetings and can also be made available on the project website.
12.2.5 ‐ Public Meeting Notes and Comment List
The Consultant will prepare notes for all meetings for the City to review. Once the meeting notes have
been reviewed, edited, and approved, the Consultant will provide a PDF copy to post to the project web
page. The consultant will also prepare a summary of comments received and City responses that can be
posted on the website.
ELEMENT 13 ‐ PLANNING FOR COMPLIANCE
The Consultant will evaluate airport compliance issues as they are defined by the FAA’s Seattle ADO.
Task 13.1 – FAA Compliance Summary
Objective
Applying for and receiving Airport Improvement Program (AIP) grant funding contractually obligates an
airport sponsor to comply with the Assurances contained in the application package. FAA makes
continual efforts to educate sponsors in general about their grant obligations, but much of FAA’s
compliance efforts with individual sponsors is reactive, in that violations come to FAA’s attention and
require correction. The objective of this task is to take a proactive—even preemptive—approach to
achieving compliance and avoiding noncompliance at a specific airport with its unique circumstances by
examining existing and potential compliance issues as part of an airport planning project.
Approach
The airport sponsor through their Consultant will conduct a thorough review of the approved airport
layout plan (ALP), Exhibit ‘A’ Property Map Including all FAA Grant and obligations received to date,
Airport Ordinance (if any), Zoning Ordinance, Rules and Regulations, Minimum Standards, airport
enterprise fund/budget, leases, easements, permits and any other pertinent governing documents to
ascertain consistency with the Assurances. A common‐sense “look‐around” will also take place to
identify potential problems, such as:
incompatible land uses in the airport environs and/or an absence of appropriate airport‐
compatibility zoning
DI.A Page 49 of 56
AUBURN MUNICIPAL AIRPORT – AIRPORT MASTER PLAN
Page | 35
existing “through‐the‐fence” access for aircraft based off airport property and/or possible future
requests for same (especially residential airparks)
revenue diversion (including improper use of airport property)
on‐airport residential use (sometimes called “crew quarters”)
nonaeronautical local events closing the airport or a runway (such as drag racing on runways)
unabated wildlife attractants
trees or structures (possibly unstudied/uncharted) obstructing the airport’s airspace
anything else in conflict with the Assurances or sound operation of the airport
Product
List and describe each existing and potential compliance issue, referenced to the specific
Assurance or other obligation involved.
For existing violations, recommend remedies and time frame for achieving compliance.
For potential violations, recommend strategies to avoid noncompliance (i.e., new ordinance,
etc.).
Develop and implement a strategy/program to educate the airport sponsor’s decision‐makers
and the general public on the components and importance of compliance. Include educational
materials for officials and citizenry on Federal and State requirements, and develop tools for
understanding grant Assurances.
Product: “Draft” Airport Compliance Summary working paper will be provided to the City and FAA. FAA
deliverables defined in Work Element 14.4; City deliverables defined in Work Element 14.5.
ELEMENT 14 ‐ REPORTS AND DOCUMENTATION
Task 14.1 – “Preliminary” Draft ALP Set
In order to address any concerns from the City or the FAA prior to the public meeting for the ALP
presentation, a draft ALP set will be prepared for City and FAA preliminary review and comment. Formal
reviews will be conducted following the preliminary coordination.
Product: “Preliminary Draft” Airport Layout Plan Set will be provided to the City. FAA deliverables
defined in Work Element 14.4; City deliverables defined in Work Element 14.5.
Task 14.2 ‐ Draft Airport Master Plan Report and Draft ALP Drawing Set
To insure proper coordination of the planning effort and assure agreement between the Consultant, City
and FAA, a Draft Airport Master Plan Report and Draft ALP drawing set will be submitted for formal
review. The draft report will contain all preliminary working papers (revised based on comments
DI.A Page 50 of 56
AUBURN MUNICIPAL AIRPORT – AIRPORT MASTER PLAN
Page | 36
provided on original drafts), ALP drawings and the financial evaluation. Comments provided in the
previous task will be reflected in the updated ALP drawing set submitted for formal review. The draft
documents and plans will submittal to the FAA for review and coordination with the appropriate FAA
divisions (Air Traffic, etc.).
Product: “Draft” Airport Layout Plan Set and “Draft” Airport Master Plan Report will be provided to the
City. FAA deliverables defined in Work Element 14.4; City deliverables defined in Work Element 14.5.
Task 14.3 ‐ Final Report and ALP Drawing Set
The Final Airport Master Plan Report and ALP drawings set will be prepared and distributed based on
comments received from the FAA final coordination/review process and any subsequent comments
received from the City, PAC, or general public. This will be the final publication of the report and plans
set.
Product: “Final” Airport Layout Plan Set and “Final” Airport Master Plan Report will be provided to the
City. FAA deliverables defined in Work Element 14.4; City deliverables defined in Work Element 14.5.
Task 14.4 – Summary of Products to FAA
Product: Quantity
Draft Working Paper with Track Changes 1‐ Hard Copy
Draft Working Paper (Chapters) 1
Final Draft Chapters with Track Changes 1‐ Hard Copy
Draft Final Master Plan Report 1
Preliminary Draft ALP Print Sets 1
Final Draft ALP Prints & FAA Checklist 6 ‐ (FAA Airspace coordination)
Final ALP Prints 3 ‐ (City/FAA approval set)
Final ALP Prints (bond) 1
CADD File and PDF (final ALP set) 1
Final Master Plan Report 1
Electronic Copy of Final Report 1 (Word format)
DI.A Page 51 of 56
AUBURN MUNICIPAL AIRPORT – AIRPORT MASTER PLAN
Page | 37
Task 14.5 – Summary of Products to City
The items listed below include distribution to the planning advisory committee (PAC), City staff, and
WSDOT Aviation Division.
Product: Quantity
Draft Working Paper with Track Changes 1‐ Electronic
Draft Working Paper (Chapters) 16
Final Draft Chapters with Track Changes 1‐ Electronic
Draft Final Airport Master Plan Report 16
Preliminary Draft ALP Print Sets 1
Final Draft ALP Prints & FAA Checklist 6 ‐ (FAA Airspace coordination)
Final ALP Prints 3 ‐ (City/FAA approval set)
Final ALP Prints (bond) 3
CADD File and PDF (final ALP set) 1
Final Master Plan Report 5 – (4 to sponsor, 1 WSDOT Aviation)
Electronic Copy of Final Report 2 (1 each – Word and PDF format)
Task 14.6 ‐ Surveying, Elevations, and Profiles
Existing topographic maps will be used for development of all plans. Objects inside the RPZ and the
Runway Object Free Area (OFA) will be identified from existing maps and survey data. Obstruction
and/or field surveying will not be included. However, the consultant shall also perform a physical audit
to the extent necessary to establish confidence in runway information, inventory and other
documentation allowing them to provide reasonable verification of reports and findings. Profiles along
runway centerlines and extended centerlines will be taken from existing construction documents or
other available information.
Task 14.7 ‐ Scope Assumptions/Clarifications
1. The Consultant will coordinate and schedule all meetings between the City, FAA, and the
Planning Advisory Committee (PAC) established for this planning effort.
2. City of Auburn staff, the FAA, and the PAC will provide the Consultant with a maximum of two
rounds of comments for each project item. The Consultant shall receive review comments from
all groups within three (3) weeks of the submittal or presentation. The consultant shall then
address and resolve their comments prior to proceeding with the next scope of work element.
DI.A Page 52 of 56
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DI.A Page 54 of 56
AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
August 23, 2012
Department:
Police
Attachments:
Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:August 27, 2012 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 55 of 56
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/
1
2
.
20
P
A
n
i
m
a
l
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n
t
r
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l
a
n
d
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s
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u
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d
e
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n
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u
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6
/
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1
a
p
p
r
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v
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d
2
.
5
y
e
a
r
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L
A
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u
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n
9
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Re
s
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4
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4
7
f
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1
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1
2
w
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)
24
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w
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h
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.
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.
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.
26
P
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r
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x
t
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27
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a
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p
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t
s
:
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(
P
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)
;
April (Prev Jan-Mar); July
(P
r
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p
r
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J
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n
e
)
;
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t
o
b
e
r
(
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2nd meeting of the month.
28
P
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20
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.
29
P
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s
:
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n
(
P
r
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v
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c
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-
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e
c
)
;
April (Prev Jan-Mar); July
(P
r
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v
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p
r
-
J
u
n
e
)
;
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t
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b
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r
(
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2nd meeting of the month.
6/
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f
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.
30
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1
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m
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.
31
P
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p
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2
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a
r
k
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a
n
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/
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1
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.
32
P
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w
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1
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w
-
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m
7
/
9
m
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t
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g
.
NO
.
I
T
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M
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F
I
N
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3
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p
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t
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a
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d
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a
i
l
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y
1
/
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2
0
1
3
Ja
n
u
a
r
y
(
P
r
e
v
J
u
l
y
-
D
e
c
)
,
July (Prev Jan-June)
4
I
O
r
d
i
n
a
n
c
e
N
o
.
6
3
9
8
-
P
u
l
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a
b
s
D
a
n
H
e
i
d
2
/
1
1
/
2
0
1
3
An
n
u
a
l
r
e
v
i
e
w
o
f
t
a
x
a
t
i
o
n
b
a
s
i
s
t
o
d
e
t
e
r
m
i
n
e
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f
a
n
y
ch
a
n
g
e
s
n
e
e
d
t
o
b
e
m
a
d
e
-
d
e
p
e
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d
e
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t
u
p
o
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s
t
a
t
u
s
o
f
ec
o
n
o
m
y
.
O
r
d
i
n
a
n
c
e
N
o
.
6
3
9
8
w
a
s
e
n
a
c
t
e
d
2
/
2
1
/
1
2
.
La
s
t
R
e
v
i
s
i
o
n
D
a
t
e
:
7
/
2
4
/
1
2
E:
\
A
G
E
N
D
A
\
Mu
n
ic
ip
a
l
Se
r
v
i c
e
s
P
ap
e
r
l
e
s
s
P
ac
k e
t
\
2
0
1
2
\
1
5 -
A
u
gust13\R esources\M atrix7 -24 -12 .xls
DI.C Page 56 of 56