HomeMy WebLinkAbout09-04-2012 Agenda Packet
City Council Meeting
September 4, 2012 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Proclamation - Constitution Week*
Mayor Peter B. Lewis to declare the week of September 17-21, 2012 as
"Constitution Week" in the city of Auburn.
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. August 27, 2012 Minutes* (Peloza)
B.Planning & Community Development
1. August 27, 2012 Minutes* (Backus)
C.Public Works
1. August 20, 2012 Minutes* (Wagner)
D.Finance
1. August 20, 2012 Minutes* (Partridge)
E.Les Gove Community Campus
Page 1 of 92
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the August 20, 2012 Regular Meeting*
B. Minutes of the August 16, 2012 Special Meeting*
C. Minutes of the August 23, 2012 Special Meeting*
D. Claims Vouchers (Partridge/Coleman)
Claims check numbers 416399 through 416685 in the amount of $1,116,663.85
and dated September 4, 2012.
E. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533158 through 533190 in the amount of $266,802.02 and
electronic deposit transmissions in the amount of $1,259,975.05 for a grand total of
$1,526,777.07 for the period covering August 16, 2012 to August 29, 2012.
F. Call for Public Hearing on Preliminary 2013-2014 Biennial Budget
(Partridge/Coleman)
City Council to call for a public hearing to be held September 17, 2012 to receive
public comments and suggestions with regard to development of the preliminary
2013-2014 Biennial Budget, including revenue estimates and possible increases in
property taxes.
(ACTION REQUESTED: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.RESOLUTIONS
A. Resolution No. 4838* (Backus/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, setting the time
and date for a public hearing before the City Council on the 2013-2018
Transportation Improvement Program (TIP)
(ACTION REQUESTED: City Council adopt Resolution No. 4838.)
B. Resolution No. 4851* (Peloza/Snyder)
A Resolution of the City Council of the City of Auburn authorizing the Mayor to
execute an agreement with the lowest responsible bidder for Public Works Contract
No. 12-18 regarding the City Hall Remodel Phase 1 Project, No. CP1009/CP0716
(ACTION REQUESTED: City Council adopt Resolution No. 4851.)
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C. Resolution No. 4853* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an agreement between the City of Auburn and the
U.S. Geological Survey for Water Resources Investigation
(ACTION REQUESTED: City Council adopt Resolution No. 4853.)
D. Resolution No. 4854* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to amend the Memorandum of Agreement with Pierce County
for the purpose of providing road services
(ACTION REQUESTED: City Council adopt Resolution No. 4854).
VIII. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
IX.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Proclamation - Constitution Week
Date:
August 29, 2012
Department:
Administration
Attachments:
Constitution Week Proclamation
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Accepting the Proclamation is:
Peggy Goldenman
Regent, Lakota Chapter, NSDAR
Auburn, WA
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:September 4, 2012 Item Number:AN.1
AUBURN * MORE THAN YOU IMAGINEDAN.1 Page 4 of 92
Mayor’s Proclamation
“CONSTITUTION WEEK”
WHEREAS, in order to secure the blessings of freedom, liberty and quality, the
founders of this nation did ordain and establish a Constitution for the United
States of America; and
WHEREAS, all citizens need to understand and honor the provisions and principles
contained in the Constitution to support, preserve and defend it against all
adversity; and
WHEREAS, the President of the United States of America has designated September
17th through 21st as Constitution Week, as is provided by Public Law 915; and
WHEREAS, September 17th 2012 marks the 225th anniversary of the signing of our
United States Declaration of Independence and provides an historic opportunity
for all Americans to remember the achievements of its authors and the rights,
privileges, and responsibilities afforded in this unique document; and
WHEREAS, the independence guaranteed to American citizens, whether by birth or
naturalization, should be celebrated by appropriate ceremonies and activities
during Constitution Week, September 17th through 21st designated by
proclamation of the President of these United States;
NOW, THEREFORE, I, PETER B. LEWIS, MAYOR OF THE CITY OF AUBURN, DO
HEREBY PROCLAIM THE WEEK OF SEPTEMBER 17-21, 2012 AS
“CONSTITUTION WEEK”
in the city of Auburn, and I ask all citizens to reaffirm the ideals the framers of the
Constitution of the United States of America immortalized and to reflect during that
week on the many benefits ensured by the Constitution and the privileges and
responsibilities of American citizenship.
DATED this 4th day of September, 2012
CITY OF AUBURN
____________________________
Peter B. Lewis, Mayor
AN.1 Page 5 of 92
AN.1 Page 6 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 27, 2012 Minutes
Date:
August 28, 2012
Department:
Police
Attachments:
August 27, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:September 4, 2012 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 7 of 92
Municipal Services Committee
August 27, 2012 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 W. Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Peloza, Vice Chair Osborne, Member Wales.
Staff present: Chief of Police Bob Lee, Finance Director Shelley
Coleman, Planning and Development Director Kevin Snyder, Economic
Development Planner Bill Thomas, Airport Managers Jamelle Garcia and Kasey
Maiorca, Police Commander Jamie Sidell, Detectives Buie Arneson and Michelle
Vojir, and Police Secretary/Scribe Terry Mendoza. Others present: Citizen Scot
Pondelick and Auburn Reporter Representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. August 13, 2012 Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member Wales
seconded the motion. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Resolution No. 4851 (Snyder)
A resolution of the City Council of the City of Auburn authorizing the
Mayor to execute an agreement with the lowest responsible bidder for
public works Contract No. 12-18 regarding the City Hall Phase 1
Remodel Project (Projects CP1009/CP0716). Vice Chair
Osborne stated that he does not like the "rush" process to get this
Resolution approved and commented that it should go through the
normal bid approval process since this is not an emergency situation.
In the future, unless it is a critical matter he will probably not vote in
favor of doing anything in advance. Member Wales expressed the
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MS.1 Page 8 of 92
same concerns and inquired about the normal bid process. Director
Kevin Snyder explained the bid approval process and clarified to the
committee that other than this particular request the normal bid
process is adhered to for city projects. Committee discussion
followed.
Vice Chair Osborne moved to forward to full Council for consideration.
Chair Peloza seconded the motion. Member Wales abstained from
voting.
MOTION PASSED: 2-1
IV. DISCUSSION ITEMS
A. Airport Master Plan Update (Coleman)
Director Shelley Coleman stated that this comprehensive plan update
to the 2002 Airport Master Plan is due to the significant changes and
requirements from the FAA. Given the planning and economic
development component of this project it was recommended that
Economic Development Planner Bill Thomas take the lead on this
particular project. Bill works very closely with the FAA and Airport
Managers, Jamelle Garcia and Kasey Maiorca. Bill provided the
committee with the final Scope of Work for the consultant team which
identifies all components and information which will be compiled and
included into the final Master Plan; a time-line providing information on
next steps and milestones and actions which will be accomplished
over the coming months; and information on the role and
responsibilities for project stakeholders. The project is on schedule.
Chair Peloza expressed his appreciation for the extremely detailed
information and matrix/schedule (Gantt chart) that was covered.
Committee discussion followed.
B. Police Department Investigations Division (Sidell)
Information on the Investigations Division of the Auburn Police
Department was presented to the Committee by Division Commander,
Jamie Sidell. Investigations includes Major Crimes, Property Crimes,
and the Special Investigations Unit. Each group has a Sergeant
assigned with a total of 16 detective positions and a division
secretary. There are detectives participating on two regional DEA
drug task forces, a Valley Cities auto theft task force and one detective
that works in partnership with the FBI on robbery cases. When a
report is initiated by Patrol it is then reviewed by a Patrol Sergeant and
forwarded on to a Detectives Sergeant for review and assignment to a
detective. The division is also responsible for misdemeanor
and felony juvenile cases and the Sergeant assigned to Major Crimes
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MS.1 Page 9 of 92
maintains information on the registered sex offenders located in the
City. Member Wales expressed her appreciation and commented on
how proud we are of the Auburn Police Department especially with all
the stress placed on law enforcement today. Committee discussion
followed.
C. Matrix
No changes were made to the Matrix at this time.
V. ADJOURNMENT
The meeting was adjourned at 4:30 p.m. The next meeting of the Municipal Services
Committee is Monday, September 10, 2012 at 3:30 p.m. in Conference Room 3, City
Hall, 25 W. Main Street, Auburn, WA.
Signed this _________ day of September, 2012.
_______________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
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MS.1 Page 10 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 27, 2012 Minutes
Date:
August 28, 2012
Department:
Planning and Development
Attachments:
PCDC Draft 8.27.12 Minutes
Budget Impact:
$0
Administrative Recommendation:
For information only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:September 4, 2012 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 11 of 92
Planning and Community
Development
August 27, 2012 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair Partridge and Member John Holman
were present. Also present were Mayor Pete Lewis; Planning and
Development Director Kevin Snyder; Parks, Arts and Recreation
Director Daryl Faber; Engineering Aid Amber Mund; Project Engineer
Ryan Vondrak; Public Works Director Dennis Dowdy; Assistant City
Attorney Steven Gross, Senior Planner Hillary Taylor; Traffic Engineer
Pablo Para; Planning Manager Elizabeth Chamberlain; Economic
Development Manager Doug Lein; and Planning Secretary Tina Kriss.
Members of the public were: Scot Pondelick, Robert Whale of the
Auburn Reporter, and Henry DeHoog of Home Plate Pub.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - August 13, 2012 (Snyder)
Vice-Chair Partridge moved and Member Holman seconded to
approve the July 23, 2012 minutes as written.
Motion Carried Unanimously. 3-0
III. ACTION
A. Resolution No. 4838 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Setting the Time and Date for a Public Hearing Before the City Council
on the 2013-2018 Transportation Improvement Program (TIP) Page 1 of 6
PCD.1 Page 12 of 92
Public Works Director Dennis Dowdy explained the 2013-2018
Transportation Improvement Program has been reviewed by
several committees and all final amendments and edits have been
submitted to Public Works Committee and were accepted as
proposed. Staff is requesting at this time approval of Resolution No.
4838 to set the public hearing on the 2013 - 2018 Transportation
Improvement Program (TIP).
Vice-Chair Partridge moved and Member Holman seconded to move
Resolution No. 4838, setting a public hearing to amend the 2013-2018
Transportation Improvement Program (TIP) to full City Council for
approval.
Motion Carried Unanimously. 3-0
B. Resolution No. 4839 (Dowdy/Para)
A Resolution of the City Council of the City of Auburn, Washington,
Approving the 2013-2018 Transportation Improvement Program of the
City of Auburn Pursuant to R.C.W. Chapter 35.77 of the Laws of the
State of Washington
Public Works Director Dennis Dowdy stated Resolution No. 4839, if
adopted at City Council, would approve the City’s 2013 – 2018
Transportation Improvement Program (TIP) of the City of Auburn
pursuant to R.C.W. Chapter 35.77.
The Public Works Committee is asking Planning and Community
Development Committee to move forward Resolution No. 4839 to full
City Council for review and approval.
Committee and staff discussed funding sources. Director Dowdy
stated the primary source of funding is City impact fees and various
grants with the majority of funding coming from grants; the challenge
will be matching the grants funds.
Committee was supportive of the final TIP.
Vice-Chair Partridge moved and Member Holman seconded to
move Resolution No. 4839 to full City Council for approval.
Motion Carried Unanimously. 3-0
IV. DISCUSSION ITEMS
A. Park Impact Fee Discussion (Faber)
Discuss potential establishment of a separate multi-family Park Impact
Fee
Parks, Arts and Recreation Director Daryl Faber explained the current
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PCD.1 Page 13 of 92
park impact fee program does not distinguish between single-family
and multi-family for the application of park impact fees and as such,
the same fee is applied to both residential types. Some jurisdictions
have a two tier program and one jurisdiction has a three tier
program which includes a downtown multifamily fee.
The primary reason for establishing a single-family and multi-family fee
schedule is to recognize the density difference in persons per
household for single-family and multi-family residential units and
specify fees that are proportionate to this difference. For example, the
study conducted by the City in 2006 identified an adjusted persons per
household of 2.489 for single family and 2.067 persons per household
for multi-family. However, local governments are not obligated to
delineate between single-family and multi-family in the implementation
of a park impact fee program. The Auburn City Council in 2006 chose
to adopt one rate (i.e. $3,500) to be applied to new single-family and
multi-family units.
Director Snyder stated staff is currently working with the Parks
department on the park improvement plan to bring forward in early
2013 for discussion. It may be beneficial to have any discussions on
park impact fee changes prior to that discussion. Committee
concurred, a discussion should take place, especially for any potential
changes to the downtown area, prior to adopting any park
improvement plan.
Committee requested staff provide fees charged by our neighboring
cities and also provide recommendations for fees from staff.
B. Right-of-Way Use Permit No. 12-21 (Mund)
Discuss Right-of-Way Use Permit No. 12-21 for Home Plate Pub
Outdoor Seating Area
Engineering Aide Amber Mund stated Right-of-Way Use Permit No.
12-21 is a request from Home Plate Pub for an outdoor seating area
located in the B Street Plaza, adjacent to the Home Plate Pub for a
term of 5 years. The applicant is proposing to fence off an area of the
B Street Plaza for exclusive use by their patrons year round. Food and
beverages, including alcohol, would be served and consumed in this
area.
In answering if the boundaries would change for smoking, City
Attorney Steve Gross explained state law requires and the Seattle
King County Health Department state Smoking is prohibited within a
minimum distance of twenty-five feet from entrances and exits. The
remodel would move the smoking boundary out 25 feet from the
external boundary of the seating area. This would be a no smoking
seating area.
Page 3 of 6
PCD.1 Page 14 of 92
Engineering Aide Mund stated the structure will be approved by the
City prior to installation. City Attorney Gross stated the conditions of
the approval would have termination clauses built in and include public
nuisances. Director Snyder emphasized that all of these are conditions
that will be enforceable.
Mr. DeHoog stated he currently leases space and if the project is
approved by the City a letter from the property owner would be
submitted with the application for improvements. He added, the cost of
the project will be expensive so without a five (5) year approval it
would not be cost effective to move forward.
Committee was supportive of having a pedestrian friendly open
outdoor atmosphere where people can gather downtown after 5:00
p.m.
C. Agritourism Code Discussion (Taylor)
Discuss the potential expansion of the agritourism zoning regulations
into additional areas zoned Residential Conservancy
Senior Planner Hillary Taylor explained the proposed amendment to
allow agricultural enterprises was initiated by a private individual to
allow the uses on properties owned by the individual. Due to the
nature of a privately initiated amendment the discussion regarding the
expansion of the proposal to smaller lots was not pursued at the time
the ordinance was adopted. Staff is bringing forward the proposal to
discuss the merits of permitting agricultural enterprises to be permitted
on properties located along a collector roadway that are five acres or
more located within the RC zone.
Committee and staff reviewed the map of properties within the zone
and are supportive of future code changes to allow the expansion of
agricultural enterprises to smaller lots within the RC zone that are five
acres or more and believes this would be reflective of the City’s desire
to promote green agriculture and encourage diversity within the City.
Staff will prepare additional ideas and proposals for potential code
changes to bring back to Committee for discussion.
D. Pedestrian Kiosk Conceptual Design - Final Draft
(Vondrak/Chamberlain)
Review and discuss final version of the pedestrian kiosk design
Director Snyder began the discussion with asking the Committee if
they were still supportive of the pedestrian kiosk project and design.
The Committee responded yes and that the design reflects the crisp
and contemporary theme we have for downtown.
Page 4 of 6
PCD.1 Page 15 of 92
Planning Manager Elizabeth Chamberlain stated the purpose of the
project is to design pedestrian kiosks at up to 9 locations within the
Downtown area and construct as many as the budget will allow. Staff
has presented draft conceptual designs to the PCDC Committee at
previous meetings and would like feedback on the final design. The
final draft of the pedestrian kiosk incorporates previous input and
comments from the Committee. The attached map shows three
locations (in pink) two of which are required pursuant to the federal
grant and at the third location the foundation was already constructed
as part of the Promenade.
Committee and staff reviewed the design and Committee is supportive
of moving forward. Committee emphasized constructing the kiosks in
the downtown area will be consistent with the City’s goal to provide a
more pedestrian friendly walkable community. Planning Manager
Chamberlain stated there will be one more internal review before
going out to bid. Staff will proceed with this project per the
concurrence of Committee.
E. Director's Report (Snyder)
Planning Director Snyder stated there were 40 residential building
permit applications this week. Staff has received the plans and is
working on the review for the Outlet Collection of Seattle. A demolition
permit has been issued and work has started on site. the laundry
facility will be finalized shortly. Interviews have begun to fill the City
Building Official position currently open.
Planning Manager Chamberlain stated on September 10th
construction will begin on the outdoor sculpture gardens bases in
various locations downtown. On September 11th the Auburn Arts
Commission will be meeting to begin the review process to select the
art pieces to be displayed.
F. PCDC Status Matrix (Snyder)
Staff informed Committee the September 10th, Downtown Parking
Management Plan discussion will be changed to September 24th,
2012. Committee had no changes or additions.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 6:30
p.m.
Page 5 of 6
PCD.1 Page 16 of 92
APPROVED THIS ____________ day of ___________________, 2012.
________________________________
Nancy Backus - Chair
________________________________
Tina Kriss - Planning Secretary
Page 6 of 6
PCD.1 Page 17 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 20, 2012 Minutes
Date:
August 29, 2012
Department:
Public Works
Attachments:
August 20, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:September 4, 2012 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 18 of 92
Public Works Committee
August 20, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Utilities Engineer Dan Repp, Transportation Manager
Pablo Para, Transportation Planner Joe Welsh, Project Engineer
Robert Lee, Street Systems Engineer Seth Wickstrom, Water Utility
Engineer Cynthia Lamothe, Project Engineer Ryan Vondrak, citizen
Scot Pondelick, and Public Works Office Department Secretary
Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification, Resolution Item A, Resolution
No. 4850.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the August 6, 2012
Public Works Committee Meeting.
Motion Carried Unanimously. 3-0.
B. Right-of-Way Permit No. 12-25 (Welsh)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-25 for
The Auburn Downtown Association Wine and Music Festival.
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PW.1 Page 19 of 92
Transportation Planner Welsh explained that last year’s Wine and
Music Festival was held east of Division Street and West of Auburn
Way N and this year the applicant is proposing to hold the event
centered around the City Hall Plaza.
Member Osborne asked who is the head of The Auburn Downtown
Association (TADA). Mayor Lewis answered the president of TADA,
Allison Vandenberg form WA Federal Savings is currently heading the
organization.
Motion Carried Unanimously. 3-0.
C. Public Works Project No. CP0915 (Lee)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council grant permission to
advertise for bids for Project No. CP0915, Well 1 Transmission Line.
Chairman Wagner asked if the transmission line intersects with the M
Street Underpass. Project Engineer Lee answered that the
transmission line starts just south of the M Street Underpass Project.
Member Osborne asked about the results of consultant work done at
Well 1 in prior years. Utilities Engineer Repp responded that the
consultant’s effort was to complete a hydrogeologic assessment of
Well 1. The consultant examined the well’s capacity and physical
condition to help determine if a new well needed to be built of if the
existing well house and motor control for Well 1 could be
reconstructed.
There was also a pump test conducted to look at aquifer production
rates and overall ability of the well facility to produce water. Utilities
Engineer Repp stated results from the testing were positive. The
underground portion of Well 1 is in reasonable physical condition
considering the age of the facility and the well does not need to be
replaced.
Utilities Engineer Repp stated that the well is functioning at full
capacity, in response to a question asked by Member Osborne.
Motion Carried Unanimously. 3-0.
D. Public Works Project No. CP1109 (Lee)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council approve Change
Order No. 3 in the amount of $31,134.11 to Contract No. 11-15 for
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PW.1 Page 20 of 92
Project No. CP1109, 2011 Storm Pipeline Repair and Replacement –
Phase.
There were no questions from the Committee.
Motion Carried Unanimously. 3-0.
E. Public Works Project No. CP1216 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council grant permission to
award Contract No. 12-17 to Doolittle Construction LLC on Their Low
Bid of $137,770.00 for Project No. CP1216, 2012 Arterial and
Collector Crackseal Project.
Member Osborne asked if the areas that receive crackseal and other
pavement treatments will be re-striped. Street Systems Engineer
Wickstrom answered that the contractor will restripe and remark the
pavement.
Motion Carried Unanimously. 3-0.
F. Public Works Project No. CP1206 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council approve Change
Order No. 1 to Contract No. 12-10 for Project No. CP1206, 2012
Pavement Parching, Chipseal and Overlay Project.
Chairman Wagner stated that he is pleased that double chipseal
treatment is being applied to 105th Place SE/107th Place SE/SE 320th
Street.
Motion Carried Unanimously. 3-0.
III. RESOLUTIONS
A. Resolution No. 4850* (Repp/Lamothe)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute a Construction Loan Agreement
Between the City of Auburn and the Washington State Public Works
Trust Fund Board Relating to the Well 1 Improvements Project
(CP0915)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council adopt Resolution No.
4850. The Committee and staff discussed the yearly payment amount
for the 20 year, $3,325,000.00 loan.
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PW.1 Page 21 of 92
Director Dowdy explained that the loan was made on a previous
project estimate so the current project estimate exceeds the amount of
the loan.
Member Osborne asked if the project construction will be completed
on schedule or ahead of schedule. Water Utility Engineer Lamothe
stated it looks likely that the project will be completed ahead schedule
and explained that if construction is complete within four years the City
will receive a .25% reduction in interest and if the project is completed
within three years there will be up to .5% reduction.
The Committee and staff discussed the project construction schedule.
Motion Carried Unanimously. 0-0.
IV. DISCUSSION ITEMS
A. 2013-2018 Transporation Improvement Program Annual Update
(Para)
Chairman Wagner asked if anything was added to the Transportation
Improvement Program (TIP). Transportation Manager Para stated that
the Finance Department made a minor change to a project’s funding
source but the funding amount was not changed.
Chairman Wagner asked that the years be included in the header of
the document. T
Transportation Manager Para stated the project being removed from
the TIP are either completed or are being transferred to the
Comprehensive Transportation Plan, in response to a question asked
by Vice-Chair Peloza.
Transportation Manager Para stated that the Public Hearing for the
TIP is scheduled for September 4, 2012 and the TIP will be sent to
Council for approval on September 17, 2012.
Chairman Wagner asked about the due date for adoption of the
TIP. Transportation Manager Para stated that the State asks for the
TIP by July and next year’s update should be completed before July.
B. Residential Street Lighting (Dowdy)
Assistant Director/City Engineer Selle explained that the estimated
number of street lights represented on the Street Light Data Sheet are
constantly changing base on City and developer projects, i.e. adding
new PSE lights, converting PSE lights to City lights, adding new City
lights, etc.
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PW.1 Page 22 of 92
Assistant Director/City Engineer Selle pointed the estimated annual
street light cost of power between metered and unmetered systems
and the City’s lighting standards, also included on the Street Light
Data Sheet. Selle stated that the goal with both the City light system
and PSE lights is to try to light each intersection and a light at mid-
block, on a typical residential street.
The Committee and staff reviewed the Residential Street Light Policy
Issues.
Chairman Wagner asked what determines when PSE will charge the
City to install lights on existing poles and when PSE will not
charge. Assistant Director/City Engineer Selle answered that PSE
when has existing wooden poles in the area with power available they
will install a light and the only charge to the City is ongoing payment of
the power bill. If there is no pole, wire, or power with the correct
transformer then PSE would charge the City for installation. Selle
stated if the pole is “light ready” and there is a request for a light and
the location meets the City’s criteria, the City will request that PSE
install a light. Chairman Wagner asked for additional information on
the cost for installation when a “power ready pole” is not available.
Assistant Director/City Engineer Selle stated the approximate cost of a
typical span of wire is $800.00 and to add a transformer is
approximately $3,000.00. If a pole needs to be installed, the change
would be approximately $1,500.00.
Mayor Lewis and Committee discussed the possible policy for
requests for adding lights to new PSE poles. Mayor Lewis outlined two
possible options either present each request to the Committee and
then determine a funding source or ask Council to find an available
funding source for street lighting and they present each request to the
Committee for approval. The Mayor and Committee discussed the
estimated number of requests the City will receive if the Council
decides to change the current policy.
Assistant Director/City Engineer Selle responded to questions asked
by Vice-Chair Peloza regarding how requests for particular
neighborhoods are processed by staff.
Chairman Wagner asked that a notation be made that there is very
little staff time/cost to determine whether lights can be installed on an
existing pole or not.
Chairman Wagner asked if PSE ever participates in the formation of
Local Improvement Districts (LIDs). Assistant Director/City Engineer
Selle and Mayor Lewis answered that PSE does not participate in
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PW.1 Page 23 of 92
public system improvements such as LIDs.
Assistant Director/City Engineer Selle stated that the City standard for
poles is aluminum, in response to a question asked by Vice-Chair
Peloza.
The Committee and staff discussed the estimated annual street light
power costs and the cost effectiveness of adding meters to all light
poles. Assistant Director/City Engineer Selle stated that staff looks for
cost effective opportunities to install metered systems such as a new
development or certain capital projects. Assistant Director/City
Engineer Selle stated it would be very expensive to meter all of the
existing systems.
Member Osborne and Chairman Wagner asked if the City is allowed to
negotiate costs with PSE. Assistant Director/City Engineer Selle stated
that PSE has schedules that are approved by the Utilities and
Transportation Commission and apply to the entire PSE service area
within the State.
Director Dowdy spoke about the level of service provided by PSE,
which is quite good and comparable to the level of service provided by
the City.
The Committee and staff discussed whether or not the lighting
standards need to be reviewed following the increase in the usage of
LED lighting.
The Committee supports the current policies regarding residential
street lights as presented by staff.
Director Dowdy stated that there are still light systems in the recently
annexed areas of Auburn that are privately maintained by Home
Owners’ Associations because they still have the PSE concrete light
poles. Director Dowdy explained that if in the future if the City were to
allow the concrete light poles, the City could go back out and offer to
take over the systems. Director Dowdy said staff is not recommending
changing the City standards.
The Committee and staff reviewed maps which showed the existing
street light coverage and unlighted residential areas and the existing
City, PSE and private street lights.
Mayor Lewis asked for a map showing where only all the poles without
lights are located be prepared for the next Public Works Committee
Meeting.
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PW.1 Page 24 of 92
The Committee asked staff to evaluate the feasibility of installing street
lights on 102nd Place SE.
The Committee and staff reviewed the cost of lights per block
figure. Assistant Director/City Engineer Selle explained the cost is
calculated per 3 light poles.
The Committee asked for the addition of a line on the matrix outlining
the cost of installing a light on an existing PSE pole which is not ready
to support a light.
C. Capital Project Status Report (Gaub)
Mayor Lewis notified the Committee that at this time there is no way to
install a camera at the M Street Underpass project site that would
allow people to view the construction. There is no infrastructure in the
area to support the camera. Director Dowdy stated staff is still
investigating the possibility of wireless options.
Item 8 – CP1116 – Downtown Pedestrian Lighting
Replacement: Project Engineer Vondrak stated that the lights in the
Safeway parking lot area have not been installed because staff was
waiting to make sure there were enough funds available, in response
to a question asked by Chairman Wagner. The funds are available and
the lights are backorder at this time.
Director Dowdy reported that the water purchase agreement with the
City of Tacoma is complete, in response to a question asked by
Chairman Wagner.
Item 13 – C201A - M Street SE Underpass Project: Project Engineer
Vondrak stated the new storm drainage line is connecting to the M
Street Underpass project at 8th Street SE and verified that the project
did not fund any storm line beyond 8th Street SE, in response to a
question asked by Chairman Wagner.
Item 15 – EM0902 – Temporary Flood Control Barrier Removal: Vice-
Chair Peloza asked how the work is proceeding. Director Dowdy
stated that work is going very well and the problems encountered are
being addressed. Director Dowdy also reported that King County has
also provided good support.
Assistant Director/City Engineer Selle stated there is a disposal
location coordinated by King County, for sandbags that were being
used by citizens, in response to a question asked by Member
Osborne. Director Dowdy stated that people are also recycling the
sand on their properties.
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PW.1 Page 25 of 92
Item 29 – CP1024 – AWS and M Street SE Intersection
Improvements: Chairman Wagner asked why the project is not being
advertised for bids until August 2013. Transportation Manager Para
stated that the project is currently in design and there will be some
Right-of-Way acquisition needed. Also, the project is not fully funded
but staff is applying for a Transportation Improvement Board grant for
the project.
Item A – CP1210 - Auburn Valley Humane Society Site
Improvements: Chairman Wagner asked if drivers will have the ability
to make a u-turn at Lakeland Hills Way SE and enter the parking lot of
the facilities, since a left turn into the site had to be
restricted. Transportation Manager Para answered that a u-turn can
not be made. Transportation Manager Para stated that signage is part
of the project, in response to a suggestion made be Chairman
Wagner. Mayor Lewis said there will be the City’s standard route
signs.
Member Osborne suggested changing the address to the AVHS so
drivers will be routed to enter the parking lot off of Oravetz Place
SE. Mayor Lewis supported assigning as Oravetz Place SE and asked
that the Public Works staff work with the Planning and Development
staff.
Item B – Airport Roof Elastometric Coating: Vice-Chair Peloza
reported that good progress is being made and the cost will probably
come in under budget. Member Osborne stated the same contractor
did work at Tacoma Industrial and that work turned out well.
D. Activities Matrix (Dowdy)
Item A – Street Lighting: Chairman Wagner asked that the topic be
brought back to the Committee for review next year, during the next
budget cycle.
Chairman Wagner asked that 102nd Place SE Lighting be added to
the matrix.
Chairman Wagner asked that an examination of parking on Main
Street for the Boardwalk be added to the matrix. Chairman Wagner
stated he would like to discuss the option of developing just parking
spaces as a sub-project and not waiting until entire West Main Street
development project moves forward.
Chairman Wagner asked staff for an estimate of cost to construct
maybe one or two parking spaces on W. Main Street at the entrance
for the Boardwalk. Mayor Lewis asked for an estimate for the most
cost efficient number of parking space.
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PW.1 Page 26 of 92
The Committee and Director Dowdy discussed what type of parking
may be feasible.
“Parking Spaces on Main Street for Boardwalk” will be added to the
matrix. Member Osborne suggested that action items and/or follow
up items that are brought forward by the Committee be included in the
matrix. The Committee agreed. The Activities Matrix will be re-titled
the Public Works Committee Action Matrix and the Committee will
determine which items will be included on the matrix.
Member Osborne suggested items from the last Public Works
Committee Meeting minutes, “Map of Completed Projects” and
“Sidewalk Program Funding Source” be added to the matrix.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:44 p.m.
Approved this ______ day of ______, 2012.
__________________________ ______________________________
Rich Wagner, Chairman Jennifer Cusmir, Department Secretary
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PW.1 Page 27 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 20, 2012 Minutes
Date:
August 28, 2012
Department:
Finance
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:
Meeting Date:September 4, 2012 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 28 of 92
Finance Committee
August 20, 2012 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair Partridge called the meeting to order at 5:30 p.m. in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main
Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair John Holman, and Member Largo Wales
were present. City officials and staff members present included: Mayor
Peter B. Lewis, City Attorney Daniel B. Heid, Human Resources and Risk
Management Director Brenda Heineman, Public Works Director Dennis
Dowdy, Finance Director Shelley Coleman, and City Clerk Danielle
Daskam. Also present was Scot Pondelick.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. August 6, 2012 Minutes
Member Wales moved and Vice Chair Holman seconded to approve the
August 6, 2012 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers
Claims check numbers 416023 through 416398 in the amount of
$9,899,403.56 and one wire transfer in the amount of $435,302.17 and
dated August 20, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 416029, 416075, 416028, 416127, 416232, and
416341.
Member Wales inquired regarding granting honorariums and whether there
is an established policy. Mayor Lewis advised that state law allows the
granting of honorariums and offered to provide the members a copy of the
law.
Page 1 of 5
FN.1 Page 29 of 92
Vice Chair Holman inquired regarding the use of a procurement card rather
than open purchase orders. Finance Director Coleman reported that a
proposal and draft policy for the use of procurement cards will be
forthcoming.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 533123 through 533157 in the amount of
$829,704.69 and electronic deposit transmissions in the amount of
$1,233,580.52 for a grand total of $2,063,285.21 for the period covering
August 2, 2012 to August 15, 2012.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4842 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their disposal
Public Works Director Dowdy advised that Resolution No. 4842 declares
certain items of property as surplus. The property requested for surplus
includes a 2005 Ford Taurus destroyed by fire and a 2004 Ford water
service truck that has been replaced. The property also includes several
water utility inventory parts that are obsolete.
Vice Chair Holman moved and Member Wales seconded to approve and
forward Resolution No. 4842 to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Resolution No. 4807 (Heid)
A Resolution of the City Council of the City of Auburn, Washington, revising
the City's policy on membership in professional organizations and in civic,
service and community organizations
Chair Partridge stated that he does not support moving forward Resolution
No. 4807 to the full Council. Chair Partridge stated that the City of Auburn
benefits from public officials' participation in business and professional
associations, service clubs and civic organizations. He added that the
Washington State Auditor finds that the policy is legal, and the budget
impact is minimal. Chair Partridge stated that he believes the
Councilmembers understand how Councilmembers are perceived by their
community. Chair Partridge stated that he supports access to the program
for those Councilmembers who need to.
Vice Chair Holman moved and Member Wales seconded to postpone
Resolution No. 4807 to the September 17, 2012 Finance Committee
Page 2 of 5
FN.1 Page 30 of 92
meeting.
Vice Chair Holman and Member Wales spoke in favor of the motion. Vice
Chair Holman advised that not all Councilmembers will be in attendance at
tonight's Council meeting. Member Wales stated that all
Councilmembers should have the opportunity to vote on the resolution.
There was brief discussion regarding the origins of the policy. Member
Wales stated that she understood that the policy was initially intended for
management staff and to encourage their participation and leadership in
civic and service organizations. Member Wales stated that she believes it is
disingenuous for Councilmembers to have their dues paid for membership in
civic and community organizations that many times serve as the
springboard for a Councilmember's own election.
Mayor Lewis stated that the policy was originally drafted for managers and
supervisors who lived outside the city to encourage their participation in the
community. Those who took advantage of the policy were expected to seek
leadership positions in the club's organization.
Mayor Lewis also stated that former Councilmember Gene Cerino recently
reminded him that some Councilmembers may have a limited income and
would not otherwise be able to participate in service and civic clubs without
the benefit of the policy.
Chair Partridge stated that most people join a service club to benefit the
community rather than look at the membership as an advantage in an
election for office.
Vice Chair Holman stated that he believes the issue is of personal ethics.
He stated that as a member of Rotary, his chances of becoming elected to
the Council were enhanced. He believes that as a seated Councilmember,
he would have an advantage over an opponent. Vice Chair Holman stated
that he believes the payment of dues for Councilmembers' membership in
service clubs and civic organizations is a subsidy and is an issue of
personal ethics.
Mayor Lewis stated he understood Vice Chair Holman's personal view, but
that the State Auditor finds that the policy is permissible.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. DISCUSSION ITEMS
A. June 2012 Financial Report (Coleman)
Finance Director Coleman presented the June 2012 Financial Report. She
noted that General Fund revenue collections totaled $25.9 million and
compare to budget-to-date of $25.1 million and collections of $26.0 million
for the same period last year. General Fund expenditures totaled $24.9
million.
Page 3 of 5
FN.1 Page 31 of 92
Finance Director Coleman also pointed out that at the end of June, the
Water Fund ended with a slight operating loss of $28,000; the Sewer Fund
ended the period with a $630,000 operating loss; and the Stormwater Fund
ended with an operating income of $336,000.
The Golf Course ended the period with an operating loss of $296,000.
Activity at the Golf Course declined with unfavorable weather conditions in
June; however, there have been several weeks of dry weather since and
financial activity is expected to improve.
Cemetery revenues at the end of June totaled $351,000 and were below
expenses of $500,000.
Committee members briefly discussed the financial condition of the golf
course and the cemetery.
B. Resolution No. 4849 (Heineman)
A Resolution of the City Council of the City of Auburn, WA, amending
standards for indigent defense and requesting staff to develop procedures
for full implementation of the standards
Human Resources and Risk Management Director Heineman presented
Resolution No. 4849, which amends standards for indigent defense and
requests staff develop procedures for full implementation of the standards.
She explained that the Washington State Supreme Court (Order No. 25700-
A-1004) issued a new standard for indigent defense services requiring a
certificate of compliance for defense counsel. The new standards will
become effective October 1, 2013. Additionally, a new standard relating to
caseload limits and weighting methodology will become effective September
1, 2013.
The new standards are required for all public defense services.
C. Resolution No. 4850 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a construction loan agreement between
the City of Auburn and the Washington State Public Works Trust Fund
Board relating to the Well 1 Improvements
Public Works Director Dowdy presented Resolution No. 4850 which
authorizes a Construction Loan Agreement with the Washington State
Public Works Trust Fund (PWTF) Board for design and construction of the
Well 1 Improvements Project (CP0915).
The loan amount is $3.3 million with a twenty year term at an interest rate of
two percent. The annual payment is $200,000.
Director Dowdy advised that Well 1 is a 50 year old well and improvements
are required to ensure a reliable water source.
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FN.1 Page 32 of 92
D. Other Discussion
Member Wales requested that the Committee receive a short work session
on the City's loan and debt capacity. Chair Partridge agreed and advised
that he has been working with Finance Director Coleman to provide
educational sessions to the Committee members.
Chair Partridge reported that he attended the special meeting for the State
Auditor's Office exit conference on August 16, 2012. Chair Partridge stated
the audit report contained no findings, and he congratulated Finance
Director Coleman on a successful audit.
V. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 6:45 p.m.
APPROVED the 4th day of September 2012.
_________________________________ _______________________________
John Partridge, Chair Danielle Daskam, City Clerk
Page 5 of 5
FN.1 Page 33 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the August 20, 2012 Regular Meeting
Date:
August 28, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:September 4, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 34 of 92
City Council Meeting
August 20, 2012 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Bill Peloza, John Partridge, Largo
Wales, Wayne Osborne and John Holman.
Deputy Mayor Nancy Backus was excused.
Department directors and staff members present: City Attorney Daniel B. Heid,
Public Works Director Dennis Dowdy, Transportation Manager Pablo Para,
Finance Director Shelley Coleman, Police Commander Steve Stocker,
Economic Development Manager Doug Lein, and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Hometown Hero - Ariana Kukors
Mayor Lewis presented 2012 Olympian Ariana Kukors with Auburn's
Hometown Hero Award. Ariana qualified for the 2012 Olympic team by
finishing second in the 200m individual medley. She participated in the
2012 Summer Olympics in London where she placed fifth in the 200m
individual medley. Ariana's other accomplishments include: a bronze
medal in the 200m individual medley at the 2011 FINA World
Championships, won the 100m individual medley and placed third in the
200m individual medley at the 2010 FINA Short Course World
Championships, captured the national title in the 200m individual medley
at the 2010 CP National Championships, took home gold and set a world
record in the 200m individual medley at the 2009 FINA World
Championships, also claimed silver in the 800m free relay, placed third in
the 200m free at the 2009 Nationals, placed third in the 200m individual
medley and sixth in the 400m individual medley and 200m breast at the
2008 Olympic Trials, earned a second place finish in the 200y individual
medley, a third place finish in the 400 individual medley and a fourth place
finish in the 200y breast at the 2008 NCAA Championships. Ariana is the
current world record holder for the women's 200m individual medley.
At the 2012 Summer Olympics, Ariana placed fifth in the world in the 200m
individual medley with a time of 2:09.83.
Ariana received the congratulations of Mayor Lewis and the Council.
Ariana thanked the community for their support of her and her family.
Page 1 of 7
CA.A Page 35 of 92
2. Proclamation - National Recovery Month
Mayor Lewis to proclaim September 2012 as National Recovery Month in
the city of Auburn.
Mayor Lewis read and presented a proclamation declaring the month of
September at National Recovery Month in the city of Auburn. Mayor Lewis
presented the proclamation to Geoff Miller, Project Program Manager with
King County Mental Health, Chemical Abuse and Dependency Services.
Mayor Lewis encouraged citizens to support the observance and message
that prevention works, treatment is effective and people do recover.
Mr. Miller thanked Mayor Lewis and the Council for their support.
3. Appointment to Auburn International Farmers Market Advisory Board
City Council to appoint Trenity Walker to the Auburn International Farmers
Market Advisory Board to an unexpired term ending December 31, 2013.
Councilmember Wagner moved and Councilmember Peloza seconded to
confirm the appointment of Trenity Walker to the Auburn International
Farmers Market Advisory Board.
Councilmember Peloza spoke in favor the appointment. Mr. Walker is one
of the original members of the Farmers Market Steering Committee and is
a City of Pacific Councilmember.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Agenda Modifications
Resolution No. 4807 was removed from the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Hearing on 2012-2017 Transportation Improvement Program
Modifications (Backus/Dowdy)
City Council to conduct a public hearing to receive public comments and
suggestions with regard to the proposed modifications to the 2012-2017
Transportation Improvement Program (TIP)
Transportation Manager Pablo Para presented the staff report for the
public hearing and the proposed modifications to the 2012-2017
Transportation Improvement Program (TIP). The purpose of the proposed
revisions to the TIP is to add three new projects to the City's program. The
three projects recently secured grant funding and include: 1) the Auburn
Way South/SR164 Corridor Safety Improvements; 2) the Citywide Traffic
Signal Safety Improvement Project; and 3) the South 277th Street Corridor
(from Auburn Way North to L Street NE). In order to obligate the grant
funds, the three projects must be added to the Six Year Transportation
Improvement Program.
Mayor Lewis opened the hearing at 7:46 p.m. There was no public
comment, and the hearing was closed.
B. Audience Participation
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CA.A Page 36 of 92
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
No one from the audience addressed the Council.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met August 13, 2012.
The Committee reviewed Resolution No. 4849 relating to standards for indigent
defense. The Committee also discussed Highway 18 and Auburn Way South
median improvements and median maintenance, an update regarding the
Auburn Valley Humane Society, an update on the Auburn Valley Humane
Society building project, solid waste extra garbage policy, airport rules and
regulations, emergency management communications, and the 2012 fireworks
update. The next regular meeting of the Municipal Services Committee is
scheduled for August 27, 2012 at 3:30 p.m.
B. Planning & Community Development
Vice Chair Partridge reported the Planning and Community Development
Committee met August 13, 2012. The Committee discussed a draft Planning
Commission and Planning and Community Development Committee work plan,
downtown parking requirements, downtown permit parking spaces, and a report
from the Planning and Development Director relating to number of permits
issued in Auburn compared to surrounding jurisdictions. Director Snyder
reported that through July of this year, Auburn has issued substantially more
residential building permits than the cities of Kent, Tacoma, Bonney Lake,
Puyallup, Federal Way, and Tukwila. The next regular meeting of the Planning
and Community Development Committee is scheduled for August 27, 2012 at
5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee approved a right-of-way use permit for the Auburn Downtown
Association Wine and Music Festival. The Committee also reviewed the
following contract administration items: call for bids for Public Works Project
No. CP0915, Well 1 Transmission Line; Change Order No. 3 for Public Works
Project No. CP1109; award of Small Works Project Contract for 2012 Arterial
and Collector Crackseal Project; and Change Order No. 1 for Public Works
Project No. CP1206, the 2012 Pavement Patching, Chipseal and Overlay
Project. The Committee also discussed the 2013-2018 Transportation
Improvement Program, residential street lighting policies, the capital project
status report, and the Committee's matrix. The next regular meeting of the
Public Works Committee is scheduled for September 4, 2012 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at 5:30. The
Committee reviewed claims vouchers in the amount of nearly $10 million, which Page 3 of 7
CA.A Page 37 of 92
included a payment of nearly $1 million to King County Metro for sewer services
and payment of over $5 million to Tacoma Water Utility to secure 2.5 million
gallons per day in water resources. The Committee also reviewed payroll
vouchers in excess of $2 million, Resolution No. 4842 relating to surplus
property, and postponed Resolution No. 4807 until September 17, 2012. The
Committee discussed the June 2012 Financial Report, Resolution No. 4849
relating to indigent defense standards, and Resolution No. 4850 approving a
Public Works Trust Fund loan agreement for the Well 1 Improvements
Project. The next regular meeting of the Finance Committee is scheduled for
September 4, 2012 at 5:30 p.m.
E. Les Gove Community Campus
The Les Gove Community Campus Committee has not met since the last City
Council meeting.
F. Council Operations Committee
The next regular meeting of the Council Operations Committee is scheduled for
September 4, 2012 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the August 6, 2012 Regular Meeting
B. Claims Vouchers (Partridge/Coleman)
Claim check numbers 416023 through 416398 in the amount of $9,899,403.56
and one wire transfer in the amount of $435,302.17 and dated August 20, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533123 through 533157 in the amount of $829,704.69
and electronic deposit transmissions in the amount of $1,233,580.52 for a
grand total of $2,063,285.21 for the period covering August 2, 2012 to August
15, 2012.
D. Public Works Project No. CP0915 (Wagner/Dowdy)
City Council grant permission to advertise for bids for Project No. CP0915, Well
1 Transmission Line.
E. Public Works Project No. CP1206 (Wagner/Dowdy)
City Council approve Change Order No. 1 in the amount of $510,000 to
Contract No. 12-10 for work on Project No. CP1206, 2012 Pavement Patching,
Chipseal and Overlay Project.
F. Public Works Project No. CP1216 (Wagner/Dowdy)
City Council award Small Works Contract No. 12-17 to Doolittle Construction,
LLC on their low bid of $137,770.00 for Project No. CP1216, 2012 Arterial and
Collector Crackseal Project
G. Public Works Project No. CP1109 (Wagner/Dowdy)
City Council approve Change Order No. 3 in the amount of $31,134.11 to
Contract No. 11-15 for work on Project No. CP1109, 2011 Storm Pipeline
Repair and Replacement.
Councilmember Wagner moved and Councilmember Peloza seconded to
Page 4 of 7
CA.A Page 38 of 92
approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 6-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. RESOLUTIONS
A. Resolution No. 4832 (Backus/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, amending
the 2012-2017 Six-Year Transportation Improvement Program of the City of
Auburn pursuant to R.C.W. Chapter 35.77
Councilmember Partridge moved and Councilmember Holman seconded to
adopt Resolution No. 4832.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 4842 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, declaring
certain items of property as surplus and authorizing their disposal
Councilmember Partridge moved and Councilmember Holman seconded to
adopt Resolution No. 4842.
MOTION CARRIED UNANIMOUSLY. 6-0
C. Resolution No. 4849 (Partridge/Heineman)
A Resolution of the City Council of the City of Auburn, Washington, amending
standards for indigent defense, and requesting staff to develop procedures for
full implementation of the standards
Councilmember Partridge moved and Councilmember Holman seconded to
adopt Resolution No. 4849.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Resolution No. 4850 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to execute a Construction Loan Agreement between the City of
Auburn and the Washington State Public Works Trust Fund Board relating to
the Well 1 Improvements Project (CP0915)
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4850.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. REPORTS
At this time the Mayor and City Council may report on significant items associated
with their appointed positions on federal, state, regional and local organizations.
Page 5 of 7
CA.A Page 39 of 92
A. From the Council
Councilmember Wales reported on her attendance at the Auburn Days Parade,
National Night Out events, the Water Resource Inventory Area (WRIA) 9 tour of
the Green-Duwamish watershed, and the Association of Washington Cities
sponsored training on municipal budgeting.
Councilmember Holman reported on his attendance at National Night Out
events in the southeast part of Auburn, the Senior Center coffee hour, a
webinar on managing foreclosures and vacant land in the community, Auburn
Days events, a reception for two new Human Resources employees,
Employment Manager Eileen Sherlock and Employee Relations and
Compensation Manager Aaron Barber, the Water Resource Inventory Area
(WRIA) 9 tour of the Green-Duwamish watershed, and the Association of
Washington Cities sponsored training on municipal budgeting. Councilmember
Holman also reported that he was a guest lecturer at two Green River
Community College civics classes where he spoke on the United States
Constitution Bill of Rights and the history of the civil rights movement in
America.
Councilmember Peloza reported that the Auburn International Farmers Market
has completed eleven market weeks. The Auburn International Farmers
Market will continue on Sundays through September 23, 2012. Councilmember
Peloza reported on his attendance at National Night Out events, the Suburban
Cities Association Public Issues Committee meeting, the Auburn Airport
Advisory Board meeting, the Sister Cities Association meeting, the State
Auditor exit conference meeting, the Water Resource Inventory Area (WRIA) 9
tour of the Green-Duwamish watershed, and Auburn Days events.
Councilmember Peloza reminded that the National League of Cities offers a
prescription drug discount program. The City of Auburn is one of the top twenty
cities in the nation for prescription savings for its citizens. The City of Auburn
currently ranks fourteenth among cities for savings, and the program has saved
its citizens in excess of $105,000 to date.
Councilmember Osborne reported on his participation in National Night Out
events, the National League of Cities webinars on managing foreclosures and
vacant lots in the city, a reception for two new Human Resources employees,
Employment Manager Eileen Sherlock and Employee Relations and
Compensation Manager Aaron Barber, the Water Resource Inventory Area
(WRIA) 9 tour of the Green-Duwamish watershed, and the Association of
Washington Cities sponsored training on municipal budgeting.
Councilmember Partridge reported on his participation in National Night Out
events, Auburn Days events, the State Audit exit conference meeting, and the
public relations committee of the Auburn Valley Humane
Society. Councilmember Partridge reported that the work on the Auburn Valley
Humane Society building is nearly complete. He also reported that the Humane
Society has an updated web page that can be viewed at AuburnValleyHS.org.
The Humane Society is in the process of hiring a director and will be holding a
5k Rover Romp event to raise funds for the Humane Society.
B. From the Mayor
Mayor Lewis reported on several activities that have occurred over the past two
Page 6 of 7
CA.A Page 40 of 92
weeks, including the status of two properties scheduled for abatement, National
Night Out events, Auburn Days and Auburn International Festival events,
welcoming of the Kent-Auburn-Tamba Youth Ambassadors, the Suburban
Cities Association Board of Directors meeting, planning for the Veterans Day
and Santa Parades, the State Audit exit conference, and a swearing in
ceremony for new Police Officer Matt Ruby. Mayor Lewis also reported on a
meeting with Congressman Reichert and the annual summer barbecue for
veterans sponsored by the Muckleshoot Inter-Tribal Warrior Society.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:42 p.m.
APPROVED this 4th day of September, 2012.
________________________________ ________________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
Page 7 of 7
CA.A Page 41 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the August 16, 2012 Special Meeting
Date:
August 28, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:September 4, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 42 of 92
Special City Council Meeting
August 16, 2012 - 10:00 AM
Council Conference Room
MINUTES
I. CALL TO ORDER
The meeting was called to order at 10:00 a.m. in the Council Conference Room located on
the first floor of Auburn City Hall, 25 West Main Street in Auburn There was not a quorum
of the Council, but a quorum of the Council Operations existed. Councilmembers present
included Rich Wagner, Bill Peloza and John Partridge.
Also present were Mayor Peter B. Lewis, Finance Director Shelley Coleman, Financial
Planning Manager Martin Chaw, Financial Accounting Manager Rhonda Ewing, and City
Clerk Danielle Daskam. Representatives from the Washington State Auditor's Office
present were: Audit Manager James Griggs, Audit Supervisor Michael Pursley, and Audit
Lead Brandi Breaux.
II. DISCUSSION ITEMS
A. Washington State Auditor's Annual Audit
The purpose of the meeting was to review the annual audit conducted by the
Washington State Auditor's Office. Audit Manager James Griggs led the wrap up of
the 2011 annual audit and handed out the exit conference agenda.
Audit Supervisor Michael Pursley distributed a draft Accountability Audit Report and
reviewed its components. The report did not include any findings.
Auditor Supervisor Michael Pursley distributed a draft Financial Statements and
Federal Single Audit Report. The audit report did not find any deficiencies in internal
control over financial reporting and no instances of noncompliance.
Mr. Pursley reviewed the Federal Grant Compliance Audit Report, which included no
findings.
Exit recommendations were provided to City administration for consideration. They
are not referenced in the audit report.
Mr. Pursley reviewed the audit cost analysis. The total cost for the 2011 audit is
$62,725. The audit consisted of 750 hours of audit work.
Mayor Lewis thanked the State Auditor's Office staff for their efforts.
III. ADJOURNMENT
There being no further business, the meeting adjourned at 10:40 a.m.
APPROVED this _____ day of _______________, 2012
_______________________________ _________________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
Page 1 of 1
CA.B Page 43 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the August 23, 2012 Special Meeting
Date:
August 28, 2012
Department:
Administration
Attachments:
August 23, 2012 Special Meeting Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:September 4, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 44 of 92
Special City Council Meeting
August 23, 2012 - 4:00 PM
Auburn City Hall Council Chambers
MINUTES
I. CALL TO ORDER
The meeting was called to order at 4:00 p.m. Councilmembers present included Rich
Wagner, Nancy Backus, Bill Peloza, John Partridge, Largo Wales, Wayne Osborne
and John Holman.
Also present were Mayor Peter B. Lewis, Finance Director Shelley Coleman,
Financial Planning Manager Martin Chaw, Chief of Police Robert Lee, Public Works
Director Dennis Dowdy, Human Resources and Risk Management Director Brenda
Heineman, Parks, Arts and Recreation Director Daryl Faber, Information Services
Director Lorrie Rempher, Planning and Development Director Keven Snyder, City
Attorney Dan Heid and Deputy City Clerk Shawn Campbell.
II. DISCUSSION ITEMS
A. 2013-2014 Budget Review (Coleman)
Director Coleman reviewed the Council Budget review process including dates
and meeting requirements. Council Budget Workshop number two is primarily
to discuss the Proprietary and Capital funds portion of the budget.
Director Coleman explained the Utilities fund will be adding a utilities support
vehicle, four new full time employees to support construction projects, a
customer service representative and a remote all-terrain jetting machines for
pipe cleaning.
She shared the Innovation and Technology department will be acquiring new
software for mobile field asset collections and police security. They will also add
automatic vehicle location for the City fleet and computers for new staff.
Director Coleman stated the central budget is based on several assumptions
including no COLA's and continuing furloughs for all unaffiliated staff,
discontinuing the furloughs for affiliated staff, a 15 percent increase to the cost
of medical benefits, an eight percent increase to dental benefits cost, a pension
rate increase from 7.21 percent to 9.03 percent in July of 2013 and then to
10.19 in July of 2014 and an estimated increase of 15 percent to the Labor
Industries insurance rate. She said the total increase for the two year budget
period for the pension and Labor and Industries would be approximately $1.3
million.
Council requested the anticipated amounts for the medical, dental and step
increase be provided to Council.
Director Coleman reviewed the Park budget including park construction
projects, the cemetery and the golf course.
Page 1 of 4
CA.C Page 45 of 92
Deputy Mayor Backus explained the SMART (Specific, Measurable,
Achievable/Actionable, Relevant/Realistic, and Timely) goals process. She
suggested these types of goals would be a good fit for the Council Committees,
cemetery and golf course.
Councilmember Wagner would like the construction of the community center
placed in the 2013 budget. Director Coleman stated the funding source has not
been identified. Councilmember Wales said the Finance Committee is working
to develop estimated operational costs for the community center.
Councilmember Osborne stated he believes the community center should be in
the 2013-2014 budget. Director Coleman said she can add it to the budget with
funding from grant funds and contributions. Mayor Lewis noted the Public
Works Committee would be the committee to work with the facilities department
to develop an operational budget for the community center. He added this item
and a median maintenance plan could be added to the Council Goals.
Councilmember Wagner suggested exploring requiring the Parks Department to
pay rent at the community center. Councilmember Osborne said he feels it is
very important to know the cost of operation and maintenance before starting
construction.
Director Coleman said the cemetery is continuing to operate at a loss. She said
the fund will require an interfund transfer to meet cash flow needs. Director
Faber said the cemetery has approximately 8-9 years of available inventory. He
added the cemetery has adequate space for the next 30 to 40 years. He said in
future budgets the City will need to develop additional areas. Councilmember
Wales said she does not want to outsource the weed eating at the cemetery
due to the budget shortfall. Mayor Lewis stated the weed eating was a Council
directive several years ago and can be removed from the budget by Council
consent. He added only select employees are able to weed eat by union
contract. Mayor Lewis stated staff is looking at ways to cut cost at the cemetery.
Councilmember Holman noted that 60 percent of the wages and benefits cost in
2014 is attributed to benefits. Mayor Lewis said the cost of benefits is
increasing rapidly. He added this is one of the reasons the City is considering
self-insurance. Councilmember Partridge asked if the revenue for the cemetery
is solely based on sales. Director Coleman stated the primary source of income
for the cemetery is sales when the cemetery is full and no longer has a revenue
source the cemetery will be funded by a permanent fund that has been set up
to maintain the property with the interest from the fund in perpetuity. Council
briefly discussed the option of selling the cemetery.
Director Coleman stated the golf course budget assumes a slow and gradual
improvement in revenue, the golf admission tax continuing to be in effect and
no interfund transfers. She added if the economic slump continues beyond
2014 a future interfund transfer may be required. Councilmember Wagner
questioned if the objectives of the golf course were capital projects. Director
Faber said the projects are items the current staff is able to accomplish within
the existing budget. Council discussed the restaurant at the golf course. Council
asked staff to consider options to increase revenue at the golf course
restaurant. Councilmember Wales asked for a listing of all the free golf provided
to the school district and she questioned charges for IT services.
Councilmember Osborne asked about the decrease in revenue for lessons.
Director Faber said he believes funds for lessons could have been applied to a
park and recreation account and he would look into it. Councilmember Partridge
Page 2 of 4
CA.C Page 46 of 92
asked about the debt payment. Mayor Lewis said the debt payment obligation
will not be added back into the golf course budget. He said it is an improvement
to public lands.
Council discussed options for the enterprise funds. Councilmember Holman
stated when you have an enterprise fund that is under performing it is time to
look at performance budgeting. He said performance budgeting would give
information for future decisions. He said the City needs to decide if these items
are part of the core duties of the City. Mayor Lewis said the Council
Committees working with the administration can set up SMART goals for the
enterprise funds.
Discussion of the street funds was postponded to the next meeting.
Director Coleman said the City has completed a water rate study and
anticipates completing the projects in the rate study. The program
improvements include five (5) new employees and a utilities support vehicle.
The Water fund major projects include Well 1 improvements, water repair and
replacements and the Fulmer Field Well. Councilmember Wagner asked for a
water service study to be added to the budget. Mayor Lewis noted the new
employees are all contract positions with a definite start and end date.
Councilmember Peloza asked what the procedures are for determining vehicle
maintenance cost. Director Coleman said there is a program that takes the
actual costs for maintenance such as oil change and gas and the estimated
cost for replacement of the vehicle and creates a maintenance cost.
Councilmember Holman asked about the process of changing all water meters
to electronic meters and the expected time period for recouping the cost of the
meter. Director Dowdy said the City is currently doing a study of two options to
give Council additional information. Councilmember Wagner asked to have the
Public Works positions broken down by position and separated by water, sewer
and storm. Councilmember Osborne asked if the IT services billed to the Public
Works department need to be analyzed to see if some of them can be
contracted out. Director Rempher said the IT department maintains all of the
hardware and software systems for the City. She added the City does contract
out services where it is cost effective.
Director Colman said the 2014 working capital ending fund balance for the
Sewer fund is $6.5 million. She said the program improvement includes an all-
terrain jetting machine, and the annual sewer repair and replacement project.
She added there is no new debt planned for this fund. She said the ending fund
balance can cover future improvements.
Director Colman said the Stormwater fund will issue new bonds per the 2013
rate study of $4.9 million to end the 2014 year with a working capital of $6.8
million. She said the major projects for the Stormwater fund include annual
pipeline repairs and replacement projects, Auburn Way South flooding, 30th
Street NE Area Flooding, phases 1-3 and the Mill Creek Wetland 5K Reach
restoration. Councilmember Holman asked if the Combined Sewer Overflow
(CSO) requirements will affect the 2015 budget. Councilmember Peloza said it
will not but he will be getting additional information to share with Council on the
expected costs for the CSO's to share with Council.
The remainder of the budget discussion was postponed to a future meeting.
Page 3 of 4
CA.C Page 47 of 92
III. ADJOURNMENT
There being no further business, the meeting adjourned at 6:05 p.m.
APPROVED this 4th day of September, 2012
_______________________________ _________________________________
Peter B. Lewis, Mayor Shawn Campbell, Deputy City Clerk
Page 4 of 4
CA.C Page 48 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
August 28, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve claims vouchers.
Background Summary:
Claims check numbers 416399 through 416685 in the amount of $1,116,663.85 and
dated September 4, 2012.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:September 4, 2012 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 49 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
August 28, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 533158 through 533190 in the amount of $266,802.02 and electronic
deposit transmissions in the amount of $1,259,975.05 for a grand total of $1,526,777.07 for the
period covering August 16, 2012 to August 29, 2012.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:September 4, 2012 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 50 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
Call for Public Hearing on Preliminary 2013-2014 Biennial
Budget
Date:
August 27, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to call for a public hearing to be held September 17, 2012 to receive public
comments and suggestions with regard to development of the preliminary 2013-2014
Biennial Budget, including revenue estimates and possible increases in property taxes.
Background Summary:
This is the initial public hearing held prior to development of the preliminary 2013-2014
Biennial Budget. This provides an opportunity for any citizens to make comments or
suggestions prior to publication of the preliminary budget. Another public hearing will be
held after publication of the preliminary budget.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:September 4, 2012 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 51 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4838
Date:
August 20, 2012
Department:
Public Works
Attachments:
Resolution No. 4838
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4838.
Background Summary:
The purpose of this Resolution is for the City Council to set a time and date for a public
hearing to adopt the 2013-2018 Transportation Improvement Program.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Backus Staff:Dowdy
Meeting Date:September 4, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 52 of 92
RESOLUTION NO.4 8 3 8
A RESOWTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, SETTING THE TIME AND DATE
FOR A PUBLIC HEARING BEFORE THE CITY COUNCIL
ON THE 2013-2018 TRAIVSFORl'ATION IMPROVEMENT
PROGRAM
WHEREAS, RCW 35.77.010 requires that the City of Aubum annually
prepare and adopt a comprehensive transportation improvement program for
each ensuing six calendar years to ensure that the City will have available
advance plans as a guide in carrying out a coordinated street construction
program; and
WHEREAS, RCW 35.77.010 requires the City Council to annuaily
conduct a public hearing to review the work accomplished under each six-year
Transportation Improvement Program, and to adopt a revised and extended
comprehensive transportation improvement program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 7. PURPOSE. The purpose of this Resolution is for the City
Council to set a time and date for a public hearing on the 2013-2018
Transportation Improvement Program, to review the work accomplished under
the program, and to identify capital transportation system improvemerrt projects,
and relevant transportation studies.
Resolution No. 4838
August 20, 2012
Page 1
RES.A Page 53 of 92
Section 2. NOTICE OF HEARING. The Council hereby directs that a
notice specifying the time and place of the public hearing shall be published one
time in a newspaper of general circulation and the notice shall also be posted in
three public places. Such public notice shall precede the public hearing by at
least 10 days.
Sectio 3. DATE OF HEARING. Pursuant to the requirements of State
law, a public hearing on said 2013-2018 Transportation Improvement Program
will be held on the 17"' day of September, 2012, at 7:30 p.m., or as soon
thereafter as reasonably possible, in the Council Chambers of the Aubum City
Hall at 25 West Main Street in Aubum, Washington, before the City Council. All
persons interested in said 2013-2018 Transportation Improvement Program
may attend and testify at said hearing.
Section 4. AUTHORITY. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directives
of this legislation.
Section 5. EFFECTIVE DATE. This resolution shall be in full force and
effect upon passage and signatures hereon.
Resolution No.4838
August 20, 2012
Page 2
RES.A Page 54 of 92
DATED and SIGNED this day of August, 2012.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid,
City Attomey
Resolution No. 4838
August 20, 2012
Page 3
RES.A Page 55 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4851
Date:
August 28, 2012
Department:
Planning and Development
Attachments:
Resolution No. 4851
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4851.
Background Summary:
The City Hall Phase 1 Remodel Project (Projects CP1009/CP0716/Contract No. 12-18),
proposes to remodel approximately 11,000 square feet of the existing second floor office
space of City Hall previously occupied by the Planning and Development and Public
Works Departments. There are two capital projects associated with the City Hall Phase 1
Remodel Project comprised of CP1009 and CP0716. Project No. CP1009 is comprised
of tenant improvements to the second floor except HVAC and Project No. 0716 is
comprised of the HVAC improvements. Staff intends to bid these projects as one
contract (Contract No. 12-18) and will require that the lowest responsible bidder conduct
all specified work either directly or through authorized subcontractors. The project is
currently planned to be complete in December 2012 and the Council's passage of
Resolution No. 4851 would facilitate staff's ability to ensure that this timeline is met.
The remodeled space will be occupied by the Human Resources/Risk Management
Department and City Attorney's Office including City Clerk functions. These Departments
do not have enough current adequate space to efficiently and effectively perform
functions and services. Their relocation into the renovated second floor of City Hall will
enhance and improve their ability to provide internal and external customer service. The
project scope includes demolition, installation of new office partitions, new ceilings and
light fixtures, floor and wall finishes, electrical and fire sprinkler redistribution and
heating, ventilation and air conditioning (HVAC) upgrades. The HVAC upgrades planned
for the second floor will address sixty (60) percent of the total planned upgrade of the
City Hall HVAC system with the remaining upgrade on the first floor of City Hall to be
accomplished in 2013.
Funding for Project No. CP1009 and Project No. 0716 has been previously approved by
the City Council and is available. The attached budget status sheets have been prepared
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 56 of 92
as information only to advise the City Council of the overall individual and collective
budget statuses of the two projects.
Bid advertisement is scheduled to occur on August 28, 2012 and bid opening is
scheduled to occur on September 19, 2012. Project construction will start the last week
of September 2012 or first week of October 2012.
The Municipal Services Committee is the action Committee for Resolution No. 4851.
Upon its passage by the Municipal Services Committee, staff will bring this Resolution to
the Public Works Committee for discussion on September 4, 2012 and to the City
Council for action on September 4, 2012.
The Municipal Services Committee recommended passage of resolution No. 4851 by a
vote of 2-0, with one abstention on August 27, 2012.
Reviewed by Council Committees:
Municipal Services, Public Works Other: Planning Dept.; Legal
Councilmember:Peloza Staff:Snyder
Meeting Date:September 4, 2012 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 57 of 92
RESOLUTION NO. 4 8 51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHOftIZING THE MAYOR TO
EXECUTE AN AGREEMENT UVII'H THE LOWEST
RESPONSIBLE BIDDER FOR PUBLIC WORKS
CONTRACT N0.12-18 REGARDING THE AUBURN CITY
HALL REMODEL PHASE 1 PROJECT, NO CP1009/CP0716
WHEREAS, the Aubum City Council has approved a project to make
improvements to the Aubum City Hall Remodel Phase 1, Project No. CP1009/CP0716;
WHEREAS, recognizing the importance of completing Project CP1009/CP0716
before the end of U e year Ttie project is expected to have a bid opening date of
September 19, 2012. Wafing urrtil the next regularly scheduled meeting to award the
construction Contract No. 12-18, for Project CP1009/CP0716 would result in a 12 day
delay of the construction start date; and
WHEREAS, it is in the best interests of the Cify to expedite the award of Public
Works Construction Contract No. 12-18, in conformity with the bid documents, and to
authorize the Mayor to take all appropriate steps to execute a contract with the lowest
responsible bidder
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That provided each bid does not exceed the amount budgeted for
project No. CP1009/CP0716, the Mayor is hereby authorized to award, negotiate, and
execi te an agreement between the City and the lowest responsible bidder, which
agreement shall confortn with the bid documerrts for public works Contract No. 12-18.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Resolution No. 4851
August 23, 2012
Page 1 oi 2RES.B Page 58 of 92
Section 3. That the Mayor is authorized to reject all bids if such action is in the
best ir terest of the City
Section 4. That this Resolution shall take effect and be in full force upon
passage and e cution hereof.
Dated and Signed this day of Septembe, 2012.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST
Danielle E. Daskam, City Clerk
APP D ORM:
Daniel B. Heid, City Attomey
Resolution No.4851
August 23,2012
Page 2 of 2RES.B Page 59 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4853
Date:
August 29, 2012
Department:
Public Works
Attachments:
Resolution No. 4853 with attachment
U.S. Geological Survey Proposal
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4853.
Background Summary:
Resolution No. 4853 authorizes the Mayor to negotiate and execute a Agreement
between the City of Auburn and the U.S. Geological Survey d/b/a/ USGS.
The USGS is developing a regional groundwater model that will be available for use by
state, county, and local governments, public water purveyors, and local stake holder
groups to evaluate potential human and climatic impacts on water resources in the
Puyallup River watershed.
The City Water Utility will benefit by using the model to identify groundwater recharge
areas and more accurately delineate well head protection areas. The model will provide
the Water Utility with a means to evaluate potential water quality impacts associated with
current land use and future changes in land use associated with growth plans. The
model also is a "predictive tool" designed to assist in decision making and help answer
questions about the effects on future groundwater levels and stream flows from
increases in groundwater withdrawals, changes in precipitation, and alterations in land
use.
The project requires funding of $15,000 per year for three (3) years totaling $45,000.
Monies from the 430 Water fund will be used to pay for the project.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:September 4, 2012 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 60 of 92
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 61 of 92
RESOLUTION NO. 4 8 5 3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF AUBURN AND THE U.S.
GEOLOGICAL SURVEY FOR WATER RESOURCES
INVESTIGATION
WHEREAS, the U.S. Geological Survey (USGS) will be conducting a study and
mapping projeet to address groundwater available and sustainability; and
WHEREA3, the USGS has oifered to allow local jurisdictions to participate in the
scoping of the projed and will provide access to and copies of the database in retum for
4he participating jurisdictions sharing the cast of the project; and
WHEREAS, the groundwater model developed by USGS can be used by the Ciry
to make water resouce decisions rela d to water rights and watey supply for the City's
Water Utility; and
WHEREAS, City of Aubum staff recommends that the City participate in the
project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOWES as follows:
Section 1. That the Mayor and City Clerk are hereby authorized to execute an
Agreement between the City and the U.S. Geological Survey for Water Resource
Investigabons, which agreement shall be in substantial conformity with the agreement
attached hereto as Exhibit A and incorporated herein by this reference.
Resolution No.4853
August 28, 2012
Page 1 of 2RES.C Page 62 of 92
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to c rry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this day of 2012.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST
Danieile E. D'a§kain, City Clerk
APP VE O FORM:
niel B. He , City m
Resolution No.4853
August 28, 2012
Page 2 of 2RES.C Page 63 of 92
Foem 8-1 66 U.S.Departrnent of the h terior Customer#:
Oet 200 U.S.Geological Survey Agreement#:
Jotrk Funding Agreement Project#:
TIN#:
Fixed Cost i
Agreement Yas No
FOR
WATER RESOURCES INVESTIGAT ONS
THIS AGREEMENT is entered into as of the day of, by the U.S. GEOLOGICAL SURVEY, UNITED STATES
DEPARTMENT OF THE IIVTERIOR, party of the first part, and the ,
party of the second part.
1. The,parties herepo agree that subject to availability of appropriations and in accordanoe with their
respective authoriGes Mere shall be maintained in ccoperation a, herein called the program.The USGS
legal auU orily is 43 USC 36C;43 USC 50;and 43 USC 50b.
2. The foliowing amounts shall be conUibuted to crover all of fhe ccst of the necessary field and analytical
work direGly related to this prbgram. 2(b)inGudes In-Kind Services in the amount of
by the paRy of the flrst part during the period
a) $to
by the party of the second paR during the period
b) $
c) Addi onal or reduced amouMs by each party during the above period or succeeding periods as may be
determined by mutual agreemeM and set foKfi in an exchange of letters beriveen the paRies.
d) The perfortnanoe period may be changed by muWal agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in confortnity with the laws and regulations respectively
goveming ead party.
4. Ttie field end analytieal work pertaining to this program shall be under the direction of or subject to periodic
review by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreemerrt between the parties
hereto or tlieir authorized representaGves. The methods employed in fhe field and office shall be fhoae
adopted by the party of the first part to insure the required sfandards of accurecy subject to modification by
mutual agreement.
6. During the course of this program, all field and analydcal work of either party pertaining to this program shall
be open bo the inspection of the other party, and ff the work is not being cartied on in a mutually satisfactory
manner, either party may tertninate this agreement upon 60 days written notice to the other party.
7 The original records resulfing from this program will be deposited in the office of origin of those records. Upon
request, capies of the original records will be provided to the office of the otfier party.
8. The maps, records, or reports resulting from tFiis program shall be made available to the public as promptly
as possible.The maps, records, or reports nortnalry will be pubiished by the party of the first part. However,
ttie party of the second part reserves the right to publish the resuBs of this program and, if already published
by the party of the first part shall, upon request, be tumished by the party of the first part, at costs,
impressions suitable for purposes of reproduction similar to that for which the original,copy was prepared.
The maps, records, or reports published by either party shall contain a statement of fhe cooperative relations
between the parties.
9. USGS will issue billings utilizing Department of the Interior Bill for Collection(fortn DI-1040). Bflling
documents are to be rendered Payments of biils are due within 60 days after the billing date. If
RES.C Page 64 of 92
not paid by the due date, IMerest will be charged at the current Treasury rate for each 30 day period, or
portton theieof, that the payment is delayed beyond the due date. (31 USC 3717; CompVoller General File B-
212222,August 23, 1983).
Enter Name of Customer
U.S.Geologl al Survey
Unked States
DepartrneM of the Interior
USGS PoiM of CoMact Cus6omer Pofnt of Contact
Name: Name:
Address: Address:
Telephone:Telephone:
Email: Email:
Signatures Signatures
By Date By
Date
Name:Cynthia Barton, Ph.D., L.G., L.H.G. Name:
Title: Director, USGS Washington Water Title:
Science Cer ter
By Date By
Date
Name: Name:
TiUe:TiUe:
By Date By
Date
Name: Name:
Title:TiUe:
RES.C Page 65 of 92
1
SUMMARY
Characterization of the Groundwater Flow System in the Puyallup River
Watershed, King and Pierce Counties, Washington
A proposal prepared by the U.S. Geological Survey for the City of Auburn
August 21, 2012
Problem — Groundwater is an important resource for domestic, commercial, and industrial
usage in the Puyallup River Watershed, and groundwater discharge helps maintain late-summer
and early-fall streamflow (baseflow) in many area streams. Consequently, as the population
grows, and commercial and industrial activity increase, so does the demand for groundwater.
However, the quantity of usable groundwater, and the potential effects of future natural
conditions and anthropogenic activities on groundwater resources, as well as potential impacts to
streamflow, are not well understood in the watershed. Additional information is required to help
ensure the long-term sustainability of the area’s groundwater resources, identify groundwater
recharge areas, and more accurately delineate well head protection areas.
Objective — The objectives of the study are to: 1) characterize the groundwater flow system,
and its interaction with associated surface water features in the Puyallup River Watershed; it is
anticipated that this and other information will be integrated into a numerical groundwater flow
model to contribute to an improved understanding of water resources in the watershed; and
2) continue using and refining a previously developed project Action Plan to guide the project
and provide a framework for project partners to manage and protect groundwater resources using
the model developed from this project and assist water resource managers and water purveyors
with regional water management planning and decision-making.
Relevance and Benefits — This study directly supports USGS mission and goals related to
water-resource issues identified in the USGS Science Strategy. The study addresses groundwater
availability and sustainability, a priority issue under the Water Census of the United States as
outlined in Facing Tomorrow’s challenges: USGS Science in the Decade 2007-2017. This study
also will provide resource managers and stake holders in the Puyallup River watershed with the
means to evaluate potential hydrologic and anthropogenic impacts on groundwater and surface-
water resources, and more accurately delineate well head protection areas. This study is
appropriate for inclusion in the USGS Cooperative Program because it will provide information
that advances understanding of hydrologic processes.
Approach — Available groundwater and surface-water data will be compiled and evaluated to
construct hydrogeologic unit extent and thickness maps for all unconsolidated aquifer and
confining units in the groundwater-flow system, and to delineate gaining and losing river
reaches. All groundwater and surface-water data will be verified and entered into the USGS
National Water Information System data base. Estimates of water use and groundwater recharge
will be conducted, and groundwater-level maps will be constructed.
RES.C Page 66 of 92
2
Characterization of the Groundwater Flow System in the Puyallup River
Watershed, King and Pierce Counties, Washington
A proposal prepared by the U.S. Geological Survey for the City of Auburn
August 21, 2012
Background — The Puyallup River Watershed (PRW) occupies a 1,053 square-mile area in
King and Pierce Counties, in western Washington (fig. 1). The north to northwest flowing
Puyallup River, and several major tributaries (the White and Carbon Rivers) originate within
sparsely populated mountains of the Cascade Range to the east and traverse suburban, urban, and
industrial areas before discharging to Puget Sound to the west. The watershed is underlain by a
westward thickening sequence of unconsolidated Quaternary glacial and interglacial deposits,
underlain by Tertiary and older sedimentary, volcanic, and metamorphic bedrock units. Major
population centers within the watershed include the cities of Tacoma, Puyallup, Auburn, Kent,
Sumner, and Orting.
Problem — Groundwater is an important resource for domestic, commercial, and industrial
usage in the PRW, and groundwater discharge helps maintain late-summer and early-fall
streamflow (baseflow) in area streams. Consequently, as the population grows, and commercial
and industrial activity increase, so does the demand for groundwater. However, the quantity of
usable groundwater, and the potential effects of future natural conditions and anthropogenic
activities on groundwater resources, as well as potential impacts of groundwater withdrawals on
stream flow, are not well understood in the watershed. Additional information is required to help
ensure the long-term sustainability of the area’s groundwater and surface-water resources,
identify groundwater recharge areas, and more accurately delineate well head protection areas.
RES.C Page 67 of 92
3
Objective — The objectives of the study are to: 1) characterize the groundwater flow system,
and its interaction with associated surface water features in the Puyallup River Watershed; it is
anticipated that this and other information will be integrated into a numerical groundwater flow
model to contribute to an improved understanding of water resources in the watershed; and
2) continue using and refining a previously developed project action plan to guide the project and
provide a framework for project partners to manage and protect groundwater resources using the
model developed from this project and assist water resource managers and water purveyors with
regional water management planning and decision-making.
Relevance and Benefits — This study directly supports USGS mission and goals related to
water-resource issues identified in the USGS Science Strategy. The study addresses groundwater
availability and sustainability, a priority issue under the Water Census of the United States as
outlined in Facing Tomorrow’s challenges: USGS Science in the Decade 2007-2017. This study
also will provide resource managers and stake holders in the Puyallup River watershed with the
means to evaluate potential hydrologic and anthropogenic impacts on groundwater and surface-
water resources, and more accurately delineate well head protection areas. This study is
appropriate for inclusion in the USGS Cooperative Program because it will provide information
that advances understanding of hydrologic processes.
Approach — Available groundwater and surface-water data will be compiled and evaluated to
construct hydrogeologic unit extent and thickness maps for all unconsolidated aquifer and
confining units in the groundwater-flow system, and to delineate gaining and losing river
reaches. All groundwater and surface-water data will be verified and entered into the USGS
National Water Information System data base. Estimates of water use and groundwater recharge
will be conducted, and groundwater-level maps will be constructed. All currently available data
RES.C Page 68 of 92
4
will be compiled to evaluate its accuracy, and will be entered in the USGS NWIS groundwater
site inventory and surface water databases (GWSI and ADAPS). The study area is within the
Puget Sound Regional Aquifer System, which was described at a regional scale by Vaccaro and
others (1998), and a portion of the study area along the lower Puyallup River was described by
Jones and others (1999). Data to be compiled will include: a) information describing the areal
extent, thickness, and lithologic composition of aquifers and confining units, groundwater levels,
aquifer boundary conditions, and the spatial distribution of aquifer hydraulic properties; b) land-
use coverages; c) aquifer recharge data (precipitation, leakage from surface-water features,
anthropogenic return flows, and inflows from adjacent areas); d) aquifer discharge data
(withdrawals from wells, baseflow to surface-water features, evapotranspiration estimates, and
underflow to adjacent units); and e) streamflow, lake-level, and dam operation records for the
study area to identify possible trends and delineate gaining and losing stream reaches.
A spatially oriented project database(s) for storage, evaluation, and analysis of currently
available information for the study area will be established using a combination of GIS and data
management and analysis software (ArcGIS, GWSI, etc.). The database will integrate
information from multiple sources, and will be continually populated with new data as they
become available. All data will be checked for accuracy in accordance with the USGS
Washington Water Science Center QA/QC Plan for ground-water activities (Drost, 2005). The
database will contain information about geology, hydrology, water use, and land use in the study
area, and will be accessible to all project members.
A groundwater monitoring network has been established and stream baseflow has been
measured as part of a separate but related study being conducted by the USGS in cooperation
with stake holders in the PRW, and these data will be available for use in this study and
RES.C Page 69 of 92
5
eventually will be integrated into the numerical flow model of the watershed. The plan for
collecting these data is briefly described below.
– Establish Groundwater Monitoring Network (FY12-13) – A well-records inventory and a field
inventory (well location and access permission) of 245 wells was conducted and selected wells
(4 wells) were instrumented with continuous water-level recorders. A monthly groundwater-level
monitoring network (110 wells) was established and will be operated for 2 years. All water-level
data are reviewed for accuracy, and entered into the USGS database (GWSI).
– Conduct Stream Baseflow Measurements (FY12-13) – Stream baseflow measurements were
made to delineate gaining and losing stream reaches. Baseflow measurements were conducted
(October 2011) at 36 sites to augment the 14 USGS surface-water gaging stations currently
operating in the study area. Measurements were made during low-flow conditions to document
the exchange of water between aquifers and streams. A second baseflow measurement is
scheduled for September/October of 2012. All baseflow measurements are reviewed for
accuracy, and entered into the USGS database (ADAPS).
An overview of the specific tasks needed to complete each element of the study is presented
below. A project timeline and budget are given at the end of this document. The project duration
is expected to be approximately 2.5 years. An Action Plan was developed by the USGS and
Pierce Conservation District in close cooperation with the Washington State Department of
Health to guide the study and provide a framework for project partners to manage and protect
groundwater resources using the PRW model and assist water resource managers and water
purveyors with regional water management planning and decision-making. The Action Plan is
given at the end of this document, the implementation schedule is provided in a separate
attachment.
RES.C Page 70 of 92
6
Task 1.0 Hydrogeologic Framework (FY12-13) – The interpretation of the hydrogeologic
framework of the PRW will be based primarily on existing maps of surficial geology and the
lithologic information from drillers’ logs. Eight to ten hydrogeologic cross sections will be
constructed for the study area. After the sections are constructed and the major hydrogeologic
units have been identified, maps of the extent and thicknesses of the major units will be
constructed. Hydraulic properties will be estimated for hydrogeologic units using available data
from aquifer tests, drillers’ reports (specific capacity tests), and published values.
Task 2.0 Estimate Water Use (FY13) – Current and historical water-use information will be
obtained from the Washington State Department of Health, Washington State Department of
Agriculture and water purveyors located within the PRW. Census records, per capita estimates of
water use in King County (Lane, 2009), and land-use coverages will be used to estimate exempt
(unregulated) uses including lawns, parks and cemeteries, non-commercial gardens, and small-
scale industrial uses.
Task 3.0 Estimate Groundwater Recharge (FY13) – The distribution of groundwater recharge
from precipitation will be estimated by applying precipitation-recharge relations based on
regression equations developed for areas in Washington State by Bidlake and Payne (2001), that
incorporate the effects of surficial characteristics such as surficial hydrogeology and land cover.
Recharge estimates will be compared to previously published values (Vaccaro and others, 1998;
Jones and others, 1999).
Task 4.0 Construct Water-Level Maps (FY13-14) – Construction of water-level maps for major
aquifers in the PRW will be based primarily on data from a monthly groundwater-level
monitoring network established as part of a separate but related USGS study in the PRW (see
RES.C Page 71 of 92
7
Approach for a brief description of this work). Water-level maps will provide information about
groundwater flow directions, and horizontal and vertical groundwater gradients.
Task 5.0 Conceptual Model and Report (FY13-14) – A report summarizing the conceptual
model of the PRW will be prepared and published by March 31, 2013. The USGS Publication
Service Center (PSC) will provide illustration, editorial, and publishing services. The conceptual
model report will include descriptions of: a) information describing the extent and thickness, and
lithologic composition of major aquifers and confining units, aquifer boundary conditions, and
the spatial distribution of aquifer hydraulic properties; b) groundwater movement as it relates to
aquifers, aquitards, and surface-water features; c) land-use coverages; d) aquifer recharge data
(precipitation, leakage from surface-water features, anthropogenic return flows, and inflows from
tributary basins and adjacent uplands); e) aquifer discharge data (withdrawals from wells,
baseflow to surface-water features, and underflow to adjacent units and Puget Sound); and f)
streamflow and lake-level records for the PRW to identify possible trends and delineate gaining
and losing stream reaches.
Budget — The project will cost $490,400 over three fiscal years (FY 2012-2014). Project costs
will be shared equally by the USGS and our project partners. Current funding partners include:
City of Tacoma, City of Puyallup, City of Sumner, Cascade Water Alliance, Lakehaven Utility
District, Summit Water & Supply Company, The Russell Family Foundation, and Washington
State Department of Health. The portion of project costs to be provided by the City of Auburn is
$45,000.
Funding Sources —
Agency FY2012 FY2013 FY2014
USGS $15,000 $15,000 $15,000
City of Auburn $15,000 $15,000 $15,000
Total $30,000 $30,000 $30,000
RES.C Page 72 of 92
8
Timelines and Report Products — The USGS will prepare and publish a Scientific
Investigations Report describing the hydrogeologic framework, groundwater movement, and
water budget for the study area. The report will be published by September 30, 2014. The USGS
will provide annual project updates to all project partners describing project progress and any
issues relating to the completion of specific project tasks. A project website will be established
and maintained for the duration of the study. A time line for the project is provided in the table
below.
Calendar Year
20
1
1
2012 2013 2014
Federal Fiscal Year
2012 2013 2014
Quarter starting Oc
t
Ja
n
Ap
r
Ju
l
y
Oc
t
Ja
n
Ap
r
Ju
l
y
Oc
t
Ja
n
Ap
r
Ju
l
y
Task 1.0 Hydrogeologic
framework
X X X X
Task 2.0 Estimate water
use
X X
Task 3.0 Estimate
Groundwater recharge
X X
Task 4.0 Water-level maps X X
Task 5.0 Conceptual
model report
X X X X
RES.C Page 73 of 92
9
References
Bidlake, W.R., and Payne, K.L., 2001, Estimating recharge to ground water from precipitation at
Naval Submarine Base Bangor and Vicinity, Kitsap County, Washington: U.S Geological Survey
Water Resources Investigations Report 01-4110, 33 p.
Drost, B.W., Quality-assurance plan for ground-water activities, U.S. Geological Survey,
Washington Water Science Center: U.S. Geological Survey Open-File Report 2005-1126-online
only, 27 p.
Jones, M.A., Orr, L.A., Ebbert, J.C., and Sumioka, S.S., 1999, Ground-water hydrology of the
Tacoma-Puyallup area, Pierce County, Washington: U.S. Geological Survey Water-Resources
Investigations Report 99-4013, 154 p.
Lane, R.C., 2009, Estimated water use in Washington, 2005: U.S. Geological Survey Scientific
Investigations Report 2009-5128, 30 p.
Vaccaro, J.J., A.J. Hansen, and M.S. Jones. 1998, Hydrogeologic framework for the Puget Sound
aquifer system, Washington and British Columbia: USGS Professional Paper 1424-D, 77 p.
RES.C Page 74 of 92
10
Figure 1. Map of Puyallup River Watershed study area.
RES.C Page 75 of 92
11
Figure 2. Map of Puyallup River Watershed study area.
RES.C Page 76 of 92
12
Action Plan: Puyallup River Watershed, King and Pierce
Counties, Washington
Prepared by Pierce Conservation District
April 26, 2012
Project Objectives —The objectives of the project are to characterize the groundwater flow
system, and its interaction with associated surface water features in the Puyallup River
Watershed, and integrate this information into a numerical flow model to contribute to an
improved understanding of water resources in the watershed.
Project Action Plan—The project action plan contains four elements (described below) and
will be used to guide the project and provide a framework for project partners to manage and
protect groundwater resources using the model developed from the five-year project and assist
water resource managers and water purveyors with regional water management planning and
decision-making.
Action Plan Elements —
a. How will the model be used in the future and how it will benefit purveyors in the area.
The model will be available for use by state, county, and local governments, public water
purveyors, and local stake holder groups to evaluate potential anthropogenic and climatic
impacts on water resources in the watershed. Public water purveyors may benefit by using the
model to identify groundwater recharge areas and more accurately delineate well head protection
areas. The model will provide purveyors with a means to evaluate potential water quality impacts
associated with current land use and future changes in land use associated with growth plans.
The model also is a "predictive tool" designed to assist in decision making and help answer
questions about the effects on future groundwater levels and stream flows of projected increases
in groundwater withdrawals, changes in precipitation, and alterations in land use. Public water
purveyors may benefit by using the model to evaluate mitigation alternatives associated with
potential adverse impacts from current well production and future increases in well withdrawals.
b. How will the model be made available to purveyors, county administrators, and other
organizations that might benefit from it.
The model code (MODFLOW) and input files will be permanently archived with appropriate
documentation by the USGS and will be available upon request to purveyors, county
administrators, and all other entities. USGS publications describing the groundwater flow system
and model with input files will be available from the project website. Several public meetings
will be held during the course of the five-year project to present project results and provide stake
holders with information about the model and guidelines for its use.
The first public meeting is scheduled for March 2012 and will present information describing
preliminary results from the groundwater and surface water monitoring networks, a status report
on the development of the hydrogeologic framework; and a discussion of the project Action Plan
and our strategy for implementation of long-term model stewardship. Subsequent public
meetings will be scheduled to coincide with the completion of major project tasks: November
RES.C Page 77 of 92
13
2012 (completed hydrogeologic framework, water use, and groundwater recharge); July 2013
(completed Data Series report, begin numerical modeling); June 2014 (completed Conceptual
Model Report and steady-state model, begin transient model; March 2015 (completed transient
model and simulations); September 2015 (completed numerical model report and final results;
model and data archive and website, implementation of long-term model stewardship). As part of
our outreach strategy, periodic project updates also will be provided at Regional Water
Association (RWA) and other local meetings.
c. How will the purveyors in the area be involved in the project, including identifying
partners, actions, time frames, and funding sources for the project.
All purveyors in the project area have been contacted by USGS staff, provided project work
plans describing project objectives, methods, and work elements, and invited to attend monthly
project team meetings. USGS staff are working closely with purveyors in the area to identify
potential public supply wells to include in the monthly groundwater monitoring network,
compile available aquifer test results, and compile water withdrawal and conveyance loss data.
Purveyors will be consulted on a regular basis during the project (monthly project team
meetings, public meetings, RWA meetings, and via email) to ensure project relevance to water
resource issues in the watershed. Purveyors will be encouraged to attend scheduled public
meetings, and to visit the project website to obtain current project updates and results. Purveyors
also will be encouraged to participate on the Advisory Group to ensure the best possible science
is considered during water resource decision-making. Several purveyors in the area are providing
funding for the project.
d. How will the model be maintained over time, and by whom.
The model code and input files will be permanently archived with appropriate documentation by
the USGS Washington Water Science Center. Long-term model stewardship will be
accomplished through the formation of an Advisory Group to provide a resource for future
model users as well as a repository for model data coverages and results. The model is dynamic
and capable of evolving as new information becomes available for model improvement. The
Advisory Group also may facilitate the collection, archive, and integration of newly collected
data into the evolving model. It is anticipated that the Advisory Group will meet at least semi-
annually after the model is completed to address issues relating to new data and ongoing model
use and results.
Advisory Group membership will reflect local technical expertise and water resource
perspectives. Members of the project team will likely serve as initial members of the Advisory
Group and participate in initial stewardship activities. Members of the project team currently
include Pierce Conservation District, Washington State Department of Health, Cascade Water
Alliance, Tacoma Water, Lakehaven Utility District, Robinson-Noble Inc., and the cities of
Sumner and Puyallup. Project team membership reflects a diverse range of interests including:
water resource sustainability; protection of riparian habitat and endangered species; well head
protection; and environmental evaluations of growth management plans. Discussions regarding
future project team membership are ongoing and include the cities of Orting, Auburn, Kent,
Bonney Lake, Fife, and Enumclaw. Although Tribal participation on the project team is unlikely
at this time, the objectives of the study have been discussed with representatives of the Puyallup
and Muckleshoot tribes.
RES.C Page 78 of 92
14
A plan for the implementation of long-term model stewardship will be developed by the project
team during monthly meetings beginning in the fall of 2011. Meetings are scheduled for the
second Tuesday of every month and agenda items will include discussions of: 1) membership in
the Advisory Group; 2) the role (responsibilities) of the Advisory Group; 3) the design of the
model archive including data coverages and results; 4) how to ensure all stake holders are aware
of the model archive and its potential use; and 5) the technical expertise required to use the
model. A draft plan for the implementation of long-term model stewardship will be prepared by
March 30, 2012 and submitted to Washington State Department of Health for comment.
Future Model Use
Previous USGS modeling projects have identified technical expertise as a limiting factor in the
successful use of its models by stake holders. The Advisory Group should consider this issue
when formulating the plan for long-term model stewardship. The plan may need to acknowledge
that competent use of the model (especially if model modification are involved) may be beyond
the technical capabilities of most stake holders, and that “outside” technical expertise may be
required in some instances. Purveyors typically turn to environmental consulting firms to provide
the technical expertise for a variety of services including conducting aquifer tests and running
local scale numerical flow models. Our project team includes local consultants to insure
familiarity with our models for future use on behalf of purveyors. An important role of our
Advisory Group will be to serve as a repository of technical expertise to assist purveyors and
other stake holders with model use in the future.
Deliverables
The USGS will prepare and publish three scientific reports: 1) Data Series Report containing
monthly groundwater-level and synoptic stream baseflow measurements, and associated
information about the data collection sites. This report will be published by September 30, 2013;
2) Conceptual Model Report describing hydrogeologic framework, groundwater movement, and
water budget. This report will be published by December 31, 2014; and 3) Numerical Model
Report describing model construction, calibration, and selected simulations. This report will be
published and the model, including input files, will be transferred to the project partners by
September 30, 2015.
The USGS will provide annual project updates to all project partners describing project progress
and any issues relating to the completion of specific project tasks. A project website will be
established and maintained for the duration of the study.
RES.C Page 79 of 92
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4854
Date:
August 29, 2012
Department:
Public Works
Attachments:
Resolution No. 4854 with attachment
Original Memorandum of Agreement
Memorandum of Agreement - Revision 1
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4854.
Background Summary:
Resolution No. 4854 authorizes the Mayor and City Clerk to amend the existing
Memorandum of Agreement for traffic maintenance services between the City of Auburn
and Pierce County from a budget level of $125,000 annually to $175,000 annually.
In 2011 the City of Auburn executed the memorandum of agreement with Pierce County
Traffic Services division to provide roadway maintenance south of the White River in
order to test the competitiveness and quality of Pierce Counties services as compared to
King County. Staff was very pleased with the customer service and quality of work
provided by Pierce County and expanded the scope of the agreement to provide for
citywide roadway striping services with MOA Amendment #1. MOA Amendment #2
provides the budget authority for initiating the citywide LED signal head re-lamping
project.
There is $50,000 budgeted for LED signal head re-lamping in the engineering budget.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:September 4, 2012 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D Page 80 of 92
RESOLUTION NO. 4 8 5 4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO .AMEND THE
MEMORANDUM OF AGREEMENT WITH PIERCE
COUNTY FOR THE PUFtP08E OF PROVIDING ROAD
SERVICES
WHEREAS, the City of Aubum owns public roads and traffic devices which
require periodic maintenance and/or other improvements; and
WHEREAS, Pierce County Transportation Services Division is in a
position to provide certain emergency services, mairitenance and road
improvements services for the City at a cost that is advantageous to the City;
and
WHEREAS, the City previously entered into a co ract with the Pieroe
County Transportatio Services Division for such emergency, maiMenance and
road improvements services; and
WHEREAS, increasing the contract would benefit both the City and the
County by cost savings to the City and a fuller utilization of County equipmerrt at a
fair rate of compensation; and
WHEREAS, the parties are authorized by Chapter 39.34 of the Revised
Code of Washington to eMer into an interlocal cooperation agreement of is
nature.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Resolution No.4854
August 29, 2012
Page 1RES.D Page 81 of 92
Section 1. That the Mayor and City Clerk are hereby authorized to
amend the Memorandum of Agreement, in substantial confortnity with the
Amendment attached hereto, mariced as Exhibit "A" and incorporated herein by
this reference.
Saction 2. That the Mayor and City Clerk are authorized to implemeM
such' other administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. That this Resolu6on shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2012.
CITY OF AUBURN
FETER B. LEWIS
MAYOR
ATTEST
Danielle E: Daskam,
City Clerk
APPROVED AS TO FORM:
Da ' . He
City Attomey
Resolution No.4854
August 29, 2012
Page 2RES.D Page 82 of 92
SECOND AMENDMENT TO
MEMORANDUM OF AGREEMENT N0. 11-79792
BETWEEN PIERCE COUNTY
AND
CITY OF AUBURN
REGARDING TRAFFIC MAINTENANCE SERVICES
THIS SECOND AMENDMENT to Agreement 11-79192 is entered into between
PIERCE COUNTY, a municipal corporatio.n and political subdivision of the State of
Washington(herein referred to as "COUNTY"), and CIT1f OF AUBURN, a municipal
corporation of the State of Washington (herein referred to as "CITY").
WHEREAS, the parties hereto have previously entered into Agreement No.11-
79192 fully executed on July 8, 2011, to establish the rights, duties, and responsibilities
of the parties with regards to the traffic maintenance services requested by the CITY, and
WHEREAS; said Agreement was amended to add additional funds due to
estimated work exceeding original budget due to the CI1Y requesting road striping
services, by the Fir§t Amendment on June 5, 2012, and
WHEREAS, the CITY is requesting the COUNTY provide additional services to
replace LED lighting modules in their tra c signals which costs would exceed the
estimated amount allowable per calendar year in this agreement; and
NOW, THEREFORE, in consideration of the mutual benefds to be derived by each
of the parties;
IT IS HEREBY AGREED as follows:
1 The COUNTY shall provide the agreed upon requested services to the CITY in
acxorilanoe with this agreement.
2. The maximum consideration of this agreement shall be increased ftom $125,000
per calendar year to $175,000 per calendar year for 2012 and 2013.
3. ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL AGREEMENT
SHALL REMAIN IN FULL FORCE AND EFFECT
MemnrandumotAgreement #11-79192
Amendmerrt#2
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IN WITNESS WHEREOF, the parties hereto have caused this amendment to be
duly executed, such parties acting by their representatives being there unto duly
authorized.
The parties have executed this Agreement this_day of September, 2012.
CITY OF AUBURN PIERCE COUNTY
Mayor Date DEPUTY PROSECUTING ATTORNEY
Date
as to form only)
ATTEST Date
BUDGET AND FINANCE
City Clerk Date
Approved:
Appr as orm Date
DEPARTMENT DIRECTOR Date
City Attomey Date
MemorandumofAgreemant #11-79192
Amendmerrt#2
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FIRST AMENDMENT TO
MEMORANDUM OF AGREEMENT NO. 11-79192
BETWEEN PIERCE COUNTY
AND
CITY OF AUBURN
REGARDING TRAFFIC MAINTENANCE SERVICES
THIS FIRST AMENDMENT to Agreement 11-79192 is entered into between
PIERCE COUNTY, a municipal corporation and political subdivision of the State of
Washington(herein referred to as "COUNTY"), and CITY OF AUBURN, a municipal
corporation of the State of Washington (herein referred to as "CITY").
WHEREAS, the parties hereto have previously entered into Agreement No.11
79192 fully executed on July 8, 2011, to establish the rights, duties, and responsibilities
of the parties with regards to the traffic maintenance services requested by the CITY; and
WHEREAS, the services requested by the CITY costs exceed the estimated
amount allowable per calendar year in this agreement; and
NOW, THEREFORE, in consideration of the mutual benefits to be derived by each
of the parties;
IT IS HEREBY AGREED as follows:
1. The COUNTY shall provide the agreed upon requested services to the CITY in
accordance with this agreement.
2. The maximum consideration of this agreement shall be increased from $25,000
per calendar year to $125,000 per calendar year for 2012 and 2013.
3. ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL AGREEMENT
SHALL REMAIN IN FULL FORCE AND EFFECT.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be
duly executed, such parties acting by their representatives being there unto duly
authorized.
Memorandum of Agreement #11-79192
Amendment #1
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The parties have executed this Agreement this 5th day of June, 2012.
CITY OF AUBURN PIERCE COUNTY
Signature Date ROSECUTING ATTORNEY Date
form only)
Title
BUDGET AND FINANCE Date
Approved:
DEPARTMENT DIRECTOR Date
Memorandum of Agreement #11-79192
Amendment #1
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