HomeMy WebLinkAbout08-06-2012 08-06-12 ci-rr,oF_.Z.dar ter.
Finance Committee
„D i August 6, 2012 - 5.30 PM
`' ` ' Annex Conference Room 1
1NA$H INGTON, MINUTES
I. CALL TO ORDER
Chair Partridge called the meeting to order at 5.30 p.m. in Conference Room 1 located
on the second floor of the City Hall Annex located at One East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair John Holman and Member Largo Wales were
present. City officials and staff members present included: Mayor Peter B. Lewis,
Deputy Mayor Nancy Backus, Assistant City Attorney Steve Gross, Human
Resources and Risk Management Director Brenda Heineman, Risk Manager Rob
Roscoe, Finance Director Shelley Coleman, Parks, Arts and Recreation Director
Daryl Faber,and Deputy City Clerk Shawn Campbell. Also present was Scott
Pondelick
B Announcements
1 Presentation to Committee by Doxo, Inc.
The Committee received a presentation from April Nowak and Ian Fletcher
from Doxo. Ms Nowak explained the various trends in paper free bill pay She
explained the benefits and challenges associated with cloud computing.
Member Holman asked who would be responsible for the service fee and
who is paying the fee currently Ms. Nowak stated the City would pay the fee
to any service provider Director Coleman said the City currently pays a 2.5%
fee to the credit card companies when a customer pays with a credit card.
C Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. Minutes of the July 16, 2012 regular meeting
Vice Chair Holman moved and Member Wales seconded to approve the July 16,
2012 minutes.
MOTION CARRIED UNANIMOUSLY 3-0
B Claims Vouchers (Coleman)
Claims check numbers 415531 through 416022 in the amount of$4,239,805.84
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and dated August 6, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 415533, 415591,415651, 415688, 415779, 415803,
415851, 415887, 415888.
Vice Chair Holman moved and Member Wales seconded to approve claims and
payroll vouchers.
MOTION CARRIED UNANIMOUSLY 3-0
C Payroll Vouchers (Coleman)
Payroll check numbers 533088 through 533122 in the amount of
$273,309 65 and electronic deposit transmission in the amount of
$1 ,283,912.13 for a grand total of $1 ,557,221 78 for the period
covering July 12, 2012 to August 1, 2012.
See claims vouchers above for approval of payroll vouchers.
III DISCUSSION ITEMS
A. Resolution No. 4843 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a fixed-based lease
agreement between the City of Auburn and Airtech Instrument Co.,
Inc.
Director Coleman stated the lease agreement with Airtech Instrument is for two
five year terms with an additional five year term extension.
B. Resolution No. 4844 (Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement with the lowest
responsible bidder for Public Works Contract Number 12-13 regarding
the Lea Hill Park Improvement Project No. CP1003
Director Faber stated the there were six (6) bidders for the Lea Hill Park
Improvement Project. The cost of the project will be reimbursed to the City by
Green River Community College.
C Resolution No. 4807
Member Wales asked for clarification on the status of Resolution 4807
Mayor Lewis said the Finance Committee would need to bring the item back to the
Finance Committee for discussion or action since the Council Operations
Committee has finished reviewing the resolution.
IV EXECUTIVE SESSION
At 6:20 Chair Partridge adjourned the meeting to executive session for
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approximately fifteen minutes to discuss legal risk of a proposed action pursuant to
RCW 42.30.110(1)(1)(3) Assistant City Attorney Steve Gross, Human Resources and
Risk Management Director Brenda Heineman, and Risk Manager Rob Roscoe, were
required for the executive session.
At 6:31 p.m., Chair reconvened the regular meeting.
Vice Chair Holman moved and Member Wales seconded to approve acceptance of the
property damage settlement from GEICO
MOTION CARRIED UNANIMOUSLY 3-0
V ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 6:36 p.m.
APPROVED the 20th day of August 2012.
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hn Partridge, Chair Shawn Campbell, Deputy City Clerk
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