HomeMy WebLinkAbout2910 (2) 1 RESOLUTION NO 2 9 1 0
2
3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
4 PUBLIC WORKS EMERGENCY RESPONSE MUTUAL AID AGREEMENT
5
WHEREAS, the Public Works Emergency Response Mutual Aid
6
Agreement is authorized under State of Washington, RCW' s 35
7
(City) 36 (County) , 38 52 (Emergency Management) , 39 34
8
(Interlocal Agreement) and 47 (Public Highway Transportation
9
10 (DOT) ) , which is activated only in the event of a proclamation
11 of an emergency by the local and/or state government approving
12 authority; and
13 WHEREAS, the agency asking for assistance from any
14 signatory agency will herein be referred to as the Requesting
15 Agency; and
16 WHEREAS, the signatory agency agreeing to assist another
17 signatory agency asking for assistance will herein be referred
18 to as the Responding Agency; and
19
WHEREAS, it is necessary and desirable that this
20
Agreement be executed for the exchange of mutual aid; with the
21
intent to supplement not supplant agency personnel
22
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
23
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
24
25 RESOLVES THAT
26
Resolution No 2910
January 14, 1998
Page 1
1 SECTION 1 The Mayor and City Clerk of the City of
2 Auburn, Washington, are herewith authorized to execute Public
3 Works Emergency Response Mutual Aid Agreement The City of
4
Auburn may cancel its participation in this Agreement by
5
giving written notice to the Washington State Department of
6
Transportation, TransAid Service Center A copy of said
7
Agreement is attached hereto as Exhibit "A" and incorporated
8
9 herein
10 SECTION 2 The Mayor is hereby authorized to implement
11 such administrative procedures as may be necessary to carry
12 out the directives of this legislation
13 DATED this 20th day of January, 1998
14 CITY OF AUBURN
15 Q11 ck•1
16 CHARLES A BOOTH
17 MAYOR
ATTEST
18
19 G 44 /
Da ielle E Daskam,
20 City Clerk
21
APPROVED Ap TO FORM
23 ij '1 vv
24 Michael J Reynolds,
City Attorney
25
26
Resolution No 2910
January 14, 1998
Page 2
PUBLIC WORKS
EMERGENCY RESPONSE
MUTUAL AID AGREEMENT
WHEREAS, the purpose of this pre-disaster agreement between the agencies is to
provide for immediate assistance to protect life and property;
WHEREAS, this Agreement is authorized under State of Washington, RCW's 35
(City), 36 (County), 38.52 (Emergency Management), 39 34 (Interlocal Agreement)
and 47 (Public Highway Transportation (DOT)); which is activated only in the event
of a proclamation of an emergency by the local and/or state government approving
authority;
WHEREAS, the agency asking for assistance from any signatory agency will herein
be referred to as the Requesting Agency;
WHEREAS, the signatory agency agreeing to assist another signatory agency asking
for assistance will herein be referred to as the Responding Agency;
WHEREAS, it is necessary and desirable that this Agreement be executed for the
exchange of mutual aid, with the intent to supplement not supplant agency
personnel.
NOW, THEREFORE, it is hereby agreed by each and all of the parties signatory to the
Agreement as follows:
1. Each agency signatory to this Agreement agrees to furnish, upon its sole
discretion, those resources and services it deems to be available to each other
signatory agency hereto as necessary to assist in the prevention, response,
recovery and mitigation of proclaimed emergencies/disasters.
2. It is hereby understood that this Agreement shall not supplant pre-existing
mutual aid agreements nor deny the right of any agency hereto to negotiate other
mutual aid agreements.
3. The Responding Agency shall assist in only those situations for which it has
determined it has qualified personnel, appropriate equipment and necessary
materials. Resources of the Responding Agency that are made available to the
Requesting Agency shall, whenever possible, remain under the control and
direction of the Responding Agency The Requesting Agency shall coordinate
the activities and resources of all Responding Agencies.
CITY OF AUBURN
EXHIBIT "A" RESOLUTION NO 2910
A ADOPTED JAN 20 1998
4. It is hereby understood that the Responding Agency will be reimbursed (e.g.,
labor, equipment, materials and other related expenses as applicable, including
loss or damage to equipment) at its adopted usual and customary rates. The
Responding Agency shall submit an itemized voucher of costs to the Executive
Head of the Requesting Agency within sixty (60) days after completion of work
(RCW 38.52.080). Unless otherwise agreed, the Responding Agency shall receive
reimbursement within ninety (90) days after the voucher submittal date.
5 The Responding Agency shall have no responsibilities or incur any liabilities
because it does not provide resources and/or services to any other party to this
Agreement. The Responding Agency shall retain the right to withdraw some or
all of its resources at any time. Notice of intention to withdraw shall be
communicated to the Requesting Agency's designated official, or the official's
designee, as soon as practicable.
6. All privileges, immunities, rights, duties and benefits of officers and employees
of the Responding Agency shall apply while those officers and employees are
performing functions and duties on behalf of the Requesting Agency, unless
otherwise provided by law Employees of the Responding Agency remain
employees of the Responding Agency while performing functions and duties on
behalf of the Requesting Agency (RCW 38.52.080).
7 To the extent permitted by law, the Requesting Agency shall protect, defend, hold
harmless and indemnify all other Responding signatory Agencies, and their
officers and employees from any and all claims, suits, costs, damages of any
nature, or causes of action, including the cost of defense and attorneys fees, by
reason of the acts or omissions, whether negligent, willful, or reckless, of its own
officers, employees, agency or any other person arising out of or in connection
with any acts or activities authorized by this agreement, and will pay all
judgments, if any, rendered. This obligation shall not include such claims, costs,
damages or other expenses which may be caused by the sole negligence of the
Responding Agencies or their authorized agents or employees.
8. Authorization and approval of this Agreement shall be in a manner consistent
with the Agency's current procedures. This Agreement shall be effective upon
approval by two or more agencies and shall remain in effect as long as two or
more agencies are parties to this Agreement. Upon execution of this Agreement,
the agency shall send an original or a certified copy of the agreement to the
Washington State Department of Transportation, TransAid Service Center.
TransAid shall maintain a list of all signatory agencies and send an updated list
to all agencies whenever an agency is added or removed from the list.
CITY OF AUBURN
EXHIBIT "A", RESOLUTION NO 2910
B ADOPTED JAN 20 1998
9 Any agency signatory to this Agreement may cancel its participation in this
Agreement by giving written notice to the Washington State Department of
Transportation, TransAid Service Center
10. This Agreement is for the benefit of the signatory agencies only and no other
person or entity shall have any rights whatsoever under this Agreement as a
third party beneficiary
CITY OF AUBURN
Agency
KING
County, Washington
&i des () - Charles A. Booth, Mayor
Authorized Representative
January 21, 1998
Date
Designated Primary Contact:
Office: Contact: Phone Number:
Fire Department Duty Officer (253)931-3060
Emergency 24 Hour Phone Number:
(253)852-2121 (Valley Comm)
/
Approved As To Form
-C
011 -s.. C � C LIC.L. 1- 10-17
ANN E. SALAY Date
Office of the Attorney Getter,
CITY OF AUBURN
C EXHIBIT "A", RESOLUTION NO 2910
ADOPTED JAN 20 1998
CUY Of
CHARLES A.BOOTH, AThR' (•"M AUBURN CITY CLERK
Danielle Daskam,City Clerk 25 West Main, Auburn,WA 98001
Cathy Richardson, Deputy City Clerk City Clerk:(253)931-3039
Tamie Bothell,Records/License Clerk - "Business Registration (253)931-3007 Fax:(253)288-3132
la davit
STATE OF WASHINGTON)
) ss.
COUNTY OF KING
I, Danielle Daskam, the duly appointed, qualified City Clerk of the City of Auburn,
a Municipal Corporation and Code City, situate in the County of King, State of
Washington, do hereby certify that the foregoing is a full, true and correct copy of
Resolution No 2910 of the resolutions of the City of Auburn, entitled "RESOLUTION
NO 2910 "
I certify that said Resolution No 2910 was duly passed by the Council and
approved by the Mayor of the said City of Auburn on the 20th day of January, 1998
Witness my hand and the seal of the City of Auburn this 23rd day of February, 1998.
I,
Danielle Daskam, City Clerk
City of Auburn
CITY OF AUBURN
INTEROFFICE MEMORANDUM
TO• Caroline Bergt, Contract Administrator
FROM: Dani Daskam, City Clerk
SUBJECT Resolution No 2910
Public Works Emergency Response Mutual Aid Agreement
DATE. January 22, 1998
The Auburn City Council adopted Resolution No 2910 on January 20, 1998
authorizing the Public Works Emergency Response Mutual Aid Agreement.
Attached is a copy of Resolution No 2910 and one fully-executed original of the
Agreement for transmittal to the State. I have retained one original for filing with
Resolution No. 2910
/dd
Attachment
File A3.16.9, 04 0
hclerk\cont\RES2910
RECORDS MANAGEMENT
Ordinance No. Resolution No. c22/6
Date Adopted /-,72-d-'f
Copies to:
1 ) Department Contact(s): dad _e ?
Finance Department U //
(Copy if relates to fees, charges, or any accounting responsibility)
2.) Code Book:
3.) Recording File:
4 ) Citizen Requests:
NAME Address
cc: City Clerk
j ,4111. FEB 037998
Washington State
Department of Transportation Memorandum
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5
Date: January 22, 1998 r �� ,�
Lr/G
From: Terry Simmonds dept- "-
subject: Public Works Emergency Response Mutual agreement
To: County and City Emergency Management Directors
It has recently come to my attention that some of you may not have received a copy of the Public
Works Emergency Response Mutual Aid Agreement that was sent out July 29, 1997 This
agreement was sent to Public Works Directors and County and City Engineers from our
TransAid Division. In addition, we also mailed a copy to County and City Emergency
Management Directors for your information. I have enclosed another copy of the agreement for
your records.
Before we sent out the agreement, I asked State Emergency Management to review and provide
comments, which they did, as well as giving the Department the blessing to proceed.
I have also included the latest list of those Agencies that have signed the agreement.
If you have any questions, please call me at 360-943-3323
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A Attachment 1
Public Works Emergency Response Mutual Aid Agreement S., .atory Agencies
Signatory Primary Contact Phone No. Emergency 24 Hour
Agency Phone No.
COUNTIES
Adams Gale Kuhn (503)659-3276 (509)659-1122
Clallam Joe Ciarlo (360)417-2305 (360)417-2459
Franklin Tim Fife (509)545-3514 (509)545-3510
Grant Michael Murray (509)754-6082 (509)754-4144
Island Roy Allen (360)679-7331 (360)679-9567
King Harold Taniguchi (206)296-6590 (206)296-8100
Lewis Bill Forth (360)740-1123 (360)740-1105
Mason Joe Murray (360)427-7761 (360)426-9984
(360)490-0276 Pager
Pierce Will Kinne (253)798-7364 (253)798-3842
Thurston Mike Karl (360)754-4376 (360)786-5449 Cap Com
Whatcom Jeffrey Monsen (360)676-6692 (360)676-6681 Emer.Op.
(360)676-6910 911 Ctr
Whitman Phil Merrell (509)397-6206 (509)335-2677
Yakima Dan Hesse (509)574-2300 (509)574-2500 Sheriff
CITIES
Aberdeen James Robertson (360)533-4100 (360)533-5817
Almira Darrell Francis (509)639-2221 (509)639-2580 Mayor
Anacortes Jim Pemberton (360)293-1919 (360)293-2038
Arlington Ken Reid (360)435-3811 (360)435-3811
Bainbridge Island William Bryan (206)842-6860 (206)842-1212
Bellingham Jack Garner (360)676-6961 (360)676-6896
Brewster Mike Shenyer _(509)689-3464 (509)689-2331
Bridgeport Pat Gordon (509)686-4041 Q-911
Buckley Arthur McGehee (360)829-3157 (360)829-3157
Bucoda Mayor (360)278-3525 (360)786-5449 Cap Corn
Camas Monte Brachmann (360)834-2457 (360)737-0592
Cathlamet Dave Smith (360)795-3203 (360)795-3242
Clyde Hill Mitch Wasserman (206)453-7800 (206)454-7187 or
(206)999-7670 cellular
Colfax Lewis Griffin (509)397-2861 (509)397-3416 Fire Dept.
Colton Bill Frye (509)229-3712 (509)229-3717
Coulee City Mayor (509)632-5331 1-888431-9911
Coupeville Cathy Rosen (360)678-4461 (360)678-4422
Creston Larry Haydon (509)636-3145 (509)636-3636
Deer Park Roger Krieger (509)276-8802 (509)276-8230
Eatonville Russell Blount (360)832-3361 (360)893-6198
Ellensburg Torn Chini (509)962-7230 (509)925-8535
Elora Police Chief (360)482-3131 Grays Harbor 911
Fairfield Sue Adams (509)283-2414 (509)283-2181 Mayor
Farmington Royce Johnson (509)287-2500 Whitman Co.911
George Wallace Bushman (509)785-5081 (509)785-6283
Harrah Garry Decker (509)848-2432 (509)848-3702
Hoquiam Rick Thomas (360)532-0892 (360)532-0892
Issaquah Brett Heath (425)837 3470
Ersigs xls 1 11/18/97
a , .k
Attachment 1
Public Works emergency Response Mutual Aid Agreement S .atory Agencies
Signatory Primary Contact Phone No. Emergency 24 Hour
Agency Phone No.
COUNTIES
Adams Gale Kuhn (503)659-3276 (509)659-1122
Clallam Joe Ciarlo (360)417-2305 (360)417-2459
Franklin Tim Fife (509)545-3514 (509)545-3510
Grant Michael Murray (509)754-6082 (509)7544144
Island Roy Allen (360)679-7331 (360)679-9567
King Harold Taniguchi (206)296-6590 (206)296-8100
Lewis Bill Forth (360)740-1123 (360)740-1105
Mason Joe Murray (360)427-7761 (360)426-9984
(360)490-0276 Pager
Pierce Will Kinne (253)798-7364 (253)798-3842
Thurston Mike Karl (360)754-4376 (360)786-5449 Cap Com
Whatcom Jeffrey Monsen (360)676-6692 (360)676-6681 Emer.Op.
(360)676-6910 911 Ctr
Whitman Phil Merrell (509)397-6206 (509)335-2677
Yakima Dan Hesse (509)574-2300 (509)574-2500 Sheriff
CITIES
Aberdeen James Robertson (360)533-4100 (360)533-5817
Almira Darrell Francis (509)639-2221 (509)639-2580 Mayor
Anacortes Jim Pemberton (360)293-1919 (360)293-2038
Arlington Ken Reid (360)435-3811 (360)435-3811
Bainbridge Island William Bryan (206)842-6860 (206)842-1212
Bellingham Jack Garner (360)676-6961 (360)676-6896
Brewster Mike Shenyer (509)689-3464 (509)689-2331
Bridgeport Pat Gordon (509)686-4041 ()-911
Buckley Arthur McGehee (360)829-3157 (360)829-3157
Bucoda Mayor (360)278-3525 (360)786-5449 Cap Corn
Camas Monte Brachmann (360)834-2457 (360)737-0592
Cathlamet Dave Smith (360)795-3203 (360)795-3242
Clyde Hill Mitch Wasserman (206)453-7800 (206)454-7187 or
(206)999-7670 cellular
Colfax Lewis Griffin (509)397-2861 (509)397-3416 Fire Dept.
Colton Bill Frye (509)229-3712 (509)229-3717
Coulee City Mayor (509)632-5331 1-888-431-9911
Coupeville Cathy Rosen (360)678-4461 (360)678-4422
Creston Larry Haydon (509)636-3145 (509)636-3636
Deer Park Roger Krieger (509)276-8802 (509)276-8230
Eatonville Russell Blount (360)832-3361 (360)893-6198
Ellensburg Tom Chini (509)962-7230 (509)925-8535
Elma Police Chief (360)482-3131 Grays Harbor 911
Fairfield Sue Adams (509)253-2414 (509)283-2181 Mayor
Farmington Royce Johnson (509)287-2500 Whitman Co.911
George Wallace Bushman (509)785-3081 (509)785-6283
Harrah Garry Decker (509)848-2432 (509)848-3702
Hoquiam Rick Thomas (360)532-0892 (360)532-0892
Issaquah Brett Heath (425)837 3470
Ersigs.xls 1 - 11/18/97
rutacnrnen' 1
Public Work ergency Response Mutual Aid Agreement S tory Agencies
Signatory Primary Contact Phone No. Emergency 24 Hour
Agency Phone No.
Waverly Kynda Browning (509)283-4122 (509)283-4162
OTHER
WSDOT Terry Simmonds (360)705-7857 (360)943-3323
Ersigs xls 3 11/18/97
Wa
Washington State Transportation Building
® Department of Transportation P 0 Box 47300
Sid Morrison Olympia,WA 98504-7300
Secretary of Transportation July 29, 1997
Public Works Directors/Engineers
of All Cities and Counties
Public Works Emergency Response
Mutual Aid Agreement
Enclosed for your agency's consideration and adoption is a copy of the Public
Works Emergency Response Mutual Aid Agreement. The purpose of the
Agreement is to permit signatory agencies to make the most efficient use of their
powers by enabling them to coordinate resources and to maximize funding
reimbursement during disasters/emergencies. This document is in two parts: (1)
the Agreement (to be officially adopted by your agency) and (2) the Reference
Guide (not to be adopted but has suggested procedures for implementing the
Agreement).
The need for an advanced coordination effort was brought to the forefront with
the Northridge Earthquake disaster in California and the prediction of a major
earthquake in Washington. A task force was convened to develop an
expeditious way to best accomplish an advanced coordination effort. The task
force included representatives from AWC, CRAB, cities, counties and WSDOT
(see attached).
This agreement was created to enable agencies to assist other agencies on an as
needed basis when they are faced with a disaster/emergency When a
disaster/emergency occurs public works agencies have the responsibility to
maintain service and recover in the most expedient way This can best be
accomplished by preparation, coordination and cooperation with other public
works agencies. Agencies are charged with coordinating their efforts, compiling
damage and recovery information and reporting to the appropriate authority
Then the State requests aid and assistance from the federal government. This
Agreement provides a mechanism for immediate response provided the
responding agency has the resources and expertise necessary
This Agreement provides for the development of the documentation necessary to
seek the maximum reimbursement possible from the appropriate Federal
Agencies. For instance, during the Mt. St. Helen's eruption, the City of Yakima
requested resource assistance from King County Because there was not an
agreement in place prior to the disaster, the Federal Emergency Management
Agency (FEMA) could only reimburse the City of Yakima for King County
resources at the city's rates. The City of Yakima's rates were approximately 42%
lower than King County's. This resulted in the City of Yakima paying the
difference. However, if both agencies had been signatory to this agreement, then
FEMA would have reimbursed the City of Yakima for King County resources at
King County's rates.
The listing of agencies signatory to this mutual aid agreement will be maintained
by WSDOT, TransAid. Additions and deletions will be provided in hard copy to
signatory members. TransAid will also provide access to the list of signatory
agencies, the Agreement and the supporting Reference Guide on the Internet.
The draft was submitted to local agencies for review and the final Agreement has
the concurrence of CRAB and AWC. Also, it has been reviewed and is supported
by the Washington Counties Risk Pool and the Association of Washington Cities
Risk Management Service Agency, is approved as to form by the Washington
State Office of the Attorney General and has the support of the state's
Department of Emergency Management.
Please forward an original or certified copy of the agreement to Stephanie Tax,
TransAid, PO Box 47390, Olympia, WA 98504-7390, so your agency may be
added to the list. If you have any questions, contact Stephanie at (360)705-7389
Sincerely,
CLT
DENNIS B. INGHAM
Assistant Secretary
TransAid
Concurrence to have this Public Works Emergency Response Mutual Aid Agreement
enacted by local agencies.
STAN FINKELSTEIN ERIC B RGER
Executive Director Executive Director
Association of Washington Cities County Road Administration Board
EMERGENCY RESPONSE -- MUTUAL AID AGREEMENTS
TASK FORCE
COUNTY MEMBERS CITY MEMBERS OTHERS
Robert Berg _ Ron Cameron Craig Olson
Public Works Director Public Services Admm. Transp. Project Coord.
Lewis County City of Woodinville AWC
350 North Market Blvd 13203 NE 175'k St. 1076 So. Franklin
Chehalis,WA 98532-2626 Woodinville,WA 98072-8534 Olympia,WA 98501-1346
Phone: 360-740-1122 Phone: 206-433-0179 Phone: 360-753-4137
Fax: 360-740-1479 Fax: 206-431-3665 Fax: 360-753-4896
Mike Daniels Dave Davis Reid Wheeler
Public Works Director City Engineer Engr Services Manager
Grays Harbor County City of Everett CRAB
P 0 Box 511 3002 Cedar Street PO Box 40913
Montesano, WA 98563-0511 Everett, WA 98201 Olympia, WA 98504-0913
Phone: 360-249-4222 Phone: 206-259-8800 Phone: 360-753-5989
Fax: 360-249-3203 Fax: 206-259-8856 Fax: 360-586-0386
Steve Kohn Fred French Terry Simmonds
Project Dev Engr City Engineer Emergency Mgmt.Coord.
King County DOT City of Yakima WSDOT-Operations
400 Yesler Wy 129 N. Second St. PO Box 47358
Seattle,WA 98104-2637 Yakima, WA 98901 Olympia,WA 98504-7358
Phone: 206-296-8755 Phone: 509-575-6096 Phone: 360-705-7857
Fax: 206-296-0567 Fax: 509-576-6305 Fax: 360-705-6823
Phil Merrell Tim Heydon Wayne Gruen
Public Works Director Public Works Director Deputy Asst.Secretary
Whitman County City of Des Moines WSDOT-TransAid
P O. Box 430 805 So. 219th PO Box 47390
Colfax, WA 99111-0430 Des Moines,WA 98198-6393 Olympia, WA 98504-7390
Phone: 509-397-6209 Phone: 206-870-6522 Phone: 360-705-7375
Fax: 509-397-6210 Fax: 206-870-6544 Fax: 360-705-6822
Dick Owings Mary Seabrands Stephanie Tax
Public Works Director Public Works Director Operations Analyst
Adams County City of Mountlake Terrace WSDOT-TransAid
210 West Broadway PO Box 72 PO Box 47390
Ritzville,WA 99169-1860 Mtlk Terrace,WA 98043-0072 Olympia,WA 98504-7390
Phone: 509-659-4236 Phone: 206-776-1161 Phone: 360-705-7389
Fax: 509-659-0301 Fax: 206-778-6421 Fax: 360-705-6822
Gary Powell
Engr. Services Mgr.
Snohomish County
2930 Wetmore Avenue,Suite 500
Everett, WA 98201-4044
Phone: 206-388-6689
Fax: 206-388-6449
PUBLIC WORKS
EMERGENCY RESPONSE
MUTUAL AID
AGREEMENT
FOR
SIGNATORY AGENCIES
IN THE
STATE OF WASHINGTON
INTRODUCTION
The purpose of the Public Works Emergency Response Mutual Aid Agreement is to
permit signatory-agencies to make the most efficient use of their powers by enabling
them to coordinate resources and to maximize funding reimbursement during
disasters/emergencies.
This Agreement will allow signatory agencies to support each other during
disasters/emergencies to protect life and property, when the event is beyond the
capabilities of the affected entity This Agreement provides the mechanism for an
immediate response to the Requesting Agency provided the Responding Agency has
the resources and expertise necessary and available.
When faced with a disaster or emergency, public works agencies have a
responsibility to maintain service and recover in the most expedient way This can
best be accomplished by preparation, coordination and cooperation with other public
works agencies. Agencies are charged with the responsibility of coordinating efforts
and compiling damage and recovery information on disasters and then reporting to
the appropriate authority Then the State requests aid and assistance from the
federal government.
The following definitions for disaster and emergency are from the State
Comprehensive Disaster Plan and were used in this Public Works Emergency
Response Mutual Aid Agreement:
Disaster - An event expected or unexpected, in which a community's
available, pertinent resources are expended, or the need for
resources exceeds availability; and in which a community
undergoes severe danger; incurring losses so that the social or
economic structure of the community is disrupted, and the
fulfillment of some or all of the community's essential functions
are prevented.
Emergency - An event, expected or unexpected, involving shortages of time
and resources; that places life, property or the environment, in
danger; that requires response beyond routine incident response
resources.
The reference guide is designed to be useful to individual agencies during a
proclaimed emergency — whether it be to borrow a piece of equipment for a specific
job or request crews to assist in repair of a major failure. The reference guide will be
updated and revised periodically, please insert the revisions immediately
I
AGREEMENT
PUBLIC WORKS
EMERGENCY RESPONSE
MUTUAL AID AGREEMENT
WHEREAS, the purpose of this pre-disaster agreement between the agencies is to
provide for immediate assistance to protect life and property;
WHEREAS, this Agreement is authorized under State of Washington, RCW's 35
(City), 36 (County), 38.52 (Emergency Management), 39.34 (Interlocal Agreement)
and 47 (Public Highway Transportation (DOT)), which is activated only in the event
of a proclamation of an emergency by the local and/or state government approving
authority;
WHEREAS, the agency asking for assistance from any signatory agency will herein
be referred to as the Requesting Agency;
WHEREAS, the signatory agency agreeing to assist another signatory agency asking
for assistance will herein be referred to as the Responding Agency;
WHEREAS, it is necessary and desirable that this Agreement be executed for the
exchange of mutual aid, with the intent to supplement not supplant agency
personnel.
NOW, THEREFORE, it is hereby agreed by each and all of the parties signatory to the
Agreement as follows:
1. Each agency signatory to this Agreement agrees to furnish, upon its sole
discretion, those resources and services it deems to be available to each other
signatory agency hereto as necessary to assist in the prevention, response,
recovery and mitigation of proclaimed emergencies/disasters.
2. It is hereby understood that this Agreement shall not supplant pre-existing
mutual aid agreements nor deny the right of any agency hereto to negotiate other
mutual aid agreements.
3. The Responding Agency shall assist in only those situations for which it has
determined it has qualified personnel, appropriate equipment and necessary
materials. Resources of the Responding Agency that are made available to the
Requesting Agency shall, whenever possible, remain under the control and
direction of the Responding Agency The Requesting Agency shall coordinate
the activities and resources of all Responding Agencies.
A
4. It is hereby understood that the Responding Agency will be reimbursed (e.g.,
labor, equipment, materials and other related expenses as applicable, including
loss or damage to equipment) at its adopted usual and customary rates. The
Responding Agency shall submit an itemized voucher of costs to the Executive
Head of the Requesting Agency within sixty (60) days after completion of work
(RCW 38.52.080) Unless otherwise agreed, the Responding Agency shall receive
reimbursement within ninety (90) days after the voucher submittal date.
5 The Responding Agency shall have no responsibilities or incur any liabilities
because it does not provide resources and/or services to any other party to this
Agreement. The Responding Agency shall retain the right to withdraw some or
all of its resources at any time. Notice of intention to withdraw shall be
communicated to the Requesting Agency's designated official, or the official's
designee, as soon as practicable.
6. All privileges, immunities, rights, duties and benefits of officers and employees
of the Responding Agency shall apply while those officers and employees are
performing functions and duties on behalf of the Requesting Agency, unless
otherwise provided by law Employees of the Responding Agency remain
employees of the Responding Agency while performing functions and duties on
behalf of the Requesting Agency (RCW 38.52.080).
7 To the extent permitted by law, the Requesting Agency shall protect, defend, hold
harmless and indemnify all other Responding signatory Agencies, and their
officers and employees from any and all claims, suits, costs, damages of any
nature, or causes of action, including the cost of defense and attorneys fees, by
reason of the acts or omissions, whether negligent, willful, or reckless, of its own
officers, employees, agency or any other person arising out of or in connection
with any acts or activities authorized by this agreement, and will pay all
judgments, if any, rendered. This obligation shall not include such claims, costs,
damages or other expenses which may be caused by the sole negligence of the
Responding Agencies or their authorized agents or employees.
8. Authorization and approval of this Agreement shall be in a manner consistent
with the Agency's current procedures. This Agreement shall be effective upon
approval by two or more agencies and shall remain in effect as long as two or
more agencies are parties to this Agreement. Upon execution of this Agreement,
the agency shall send an original or a certified copy of the agreement to the
Washington State Department of Transportation, TransAid Service Center
TransAid shall maintain a list of all signatory agencies and send an updated list
to all agencies whenever an agency is added or removed from the list.
B
9 Any agency signatory to this Agreement may cancel its participation in this
Agreement by giving written notice to the Washington State Department of
Transportation, TransAid Service Center
10. This Agreement is for the benefit of the signatory agencies only and no other
person or entity shall have any rights whatsoever under this Agreement as a
third party beneficiary
Agency
County, Washington
Authorized Representative
Date
Designated Primary Contact:
Office: Contact: Phone Number:
Emergency 24 Hour Phone Number:
Approved As To Form
ANN E. SALAY Date
Office of the Attorney Gener. 11
C
REFERENCE GUIDE
PROCEDURES TO CONSIDER
in using the
Public Works Emergency Mutual Aid Agreement
Below are SUGGESTED steps for your agency to follow when using the Public
Works Emergency Response Mutual Aid Agreement. The participants to the
agreement are listed by agency, with a contact person, their phone number and an
emergency 24-hour phone number Simply make the contact and obtain the
assistance. (TransAid will keep and updated list of signatory agencies on the
Internet and provide a copy to the signatory agencies.)
Requesting Agency Steps to Follow
When your agency is requesting assistance:
1. Assess the situation and determine the resources needed.
2. Fill out the REQUESTING AGENCY'S CHECKLIST (see page 2).
3. Locate agencies included in the agreement.
4. Call the agency(s) listed that may have the resources you need.
5 Fill out a Requesting Agency's MUTUAL AID INFORMATION form (see page 3)
6. Send copy of form to the Responding Agency as soon as possible.
Responding Agency Steps to Follow
When your agency is responding to a request for assistance:
1. Make sure you can fulfill the request before giving an answer Remember, you
are not required to supply aid if you determine you can not spare resources or if
you do not have qualified personnel, appropriate equipment and necessary
materials for what is requested.
2. Analyze the level of risk of the request.
3. Complete the RESPONDING AGENCY CHECKLIST (see page 4) with the
information given 'by the Requesting Agency
4. Brief your employees and prepare the equipment.
5. Complete the EMPLOYEE & EQUIPMENT INFORMATION (see page 5) form —
provide copies to your responding staff and to the Requesting Agency
6. Dispatch staff to the Requesting Agency for assistance.
Supervisor of Responding Agency Steps to Follow
1 Complete the INCIDENT COMMANDER CHECKLIST (see page 7).
2. Carry a copy of the Requesting Agency's MUTUAL AID INFORMATION (see
page 3) form and your EMPLOYEE & EQUIPMENT INFORMATION (see page 5)
form and provide a copy of each to the Requesting Agency.,
3 Remember, you are responsible for your crew working in a safe and professional
manner
4. Track your equipment and materials inventory
1
REQUESTING AGENCY CHECKLIST
Ensure that a real need exists. The Public Works Emergency Response
Mutual Aid Agreement is only to be used to support resources already
reasonably committed.
What can the Responding Agency help you repair or service? What is the
nature of the emergency?
Identify what type of equipment, material and skilled employees are needed.
How long may they be needed? Will Responding Agency employees work
independently or with one of your supervisors?
Where will Responding Agency employees eat, sleep and shower? Do you
need to make contact with the Red Cross for meals? What facilities/hotels
are available for Responding Agency employees?
Has an arrangement for refueling and repair of equipment been made?
Identify a staging area. Where will Responding Agency employees meet your
Agency supervisor(s) to be briefed and assigned work? Responding Agency
employees will need names of your supervisor(s), phone numbers and
locations and times to meet and report.
Who Can Help?
Review list of Public Works Emergency Response Mutual Aid agencies and
locate an agency not affected by the emergency
Contact your local Office of Emergency Management, if necessary
Call the agency directly Send written request as soon as possible.
Identify yourself and your agency
Fill out a MUTUAL AID INFORMATION (see page 3) form.
State the nature of the problem.
State your needs - personnel, equipment, resources, etc. Length of time
they will be needed?
Advise the Responding Agency on weather and road conditions.
How soon is aid needed? Is the work time sensitive?
Advise the Responding Agency where, when and to whom they are to
report?
Identify facilities that are available to Responding Agency (shelter,
food, etc.)
}3rtag
Meet with your agency's union reps or supervisors to discuss how staff will be
used.
Identify a staff person to work directly with your employees to handle and
address questions. Provide local maps of the area with information such as
eating and sleeping sites.
Provide system maps and discuss how to use them.
Review standards for the type of work being requested.
Establish a communications plan.
2
MUTUAL AID INFORMATION FORM
Requesting Agency
DATE. TIME.
REQUESTING AGENCY
NAME/TITLE CONTACT
PHONE NUMBER. FAX NUMBER.
EMERGENCY PHONE NUMBER.
TYPE OF EMERGENCY
ESTIMATED DURATION ASSISTANCE WILL BE REQUIRED•
ASSISTANCE BEING REQUESTED (be as specific as possible.)
Technical Assistance *
Personnel Area of Expertise
Equipment *
Communication Equipment:
Materials *
* Items to consider in your request:
Inspectors Engineers Surveyors
Technicians Truck Drivers Utility person
Operators Flaggers Welders
Mechanics Bridge Repair Carpenters
Electricians Dump Trucks Back Hoe
Gravel Pipe Paving Equipment
Oiler Grader Compactor
Traffic Control Equip. Power Supply Communication Equip
3
RESPONDING AGENCY CHECKLIST
DATE. TIME.
REQUESTING AGENCY
NAME/TITLE CONTACT
PHONE NUMBER: FAX NUMBER.
EMERGENCY PHONE NUMBER.
TYPE OF EMERGENCY
ESTIMATED DURATION ASSISTANCE WILL BE REQUIRED•
Fill out Mutual Aid Information form.
Clarify Need
Review types of damage and what Responding Agency employees may be
expected to deal with (volcanic ash, earthquake, flooding, etc.)
Review types of equipment, materials and number of employees needed and
skills required.
How long will your employees be needed? Should a relief crew be prepared?
Where will your employees stay and eat?
Identify a communications plan for crews.
How will responding affect your agency's current operations?
Immediately notify Supervisor, elected officials and TransAid of request for
Emergency Response Mutual Aid.
Preparations
Identify your responding employees. Review employee selection with union
reps or supervisors. Ask employees to bring necessary personal items.
Identify Incident Commander for your employees and appoint staff for
operations, planning, logistics and finance.
Review ER/FEMA documentation procedures with supervisors and initiate
record-keeping requirements.
Inventory and standardize tools and materials on vehicles. Inspect vehicles
for travel.
Set up daily check in time between Responding and Requesting agency
Review progress, identify hours worked, working conditions and status of
crew
Send cash (not check) or credit cards with Supervisor for emergency expenses.
Send mobile phone or ham radio equipment for back up communications.
Be sure emergency food and water are on each vehicle.
4
- EMPLOYEE & EQUIPMENT INFORMATION
Responding Agency
Agency Date:
Supervisor of Crew.
Communication Equipment/Phone Numbers:
Report Time: Report Date:
Report To: Area Assigned.
ASSISTANCE BEING PROVIDED (be as specific as possible)
Supervisor & Crew Employees
Name Emergency Contact Oualifications
&Phone Numbers Flageer CPR COL Operator First Aid
Technical Assistance *
Personnel Area of Expertise
Confined Space:
Equipment *
Truck Type & Size:
Truck Materials Inventory
Truck Tools & Equipment Inventory
Communication Equipment:
5
Materi 1
Shoring Needed._
* Items to consider in your request:
Inspectors Engineers Surveyors
Technicians Truck Drivers Utility person
Operators Flaggers Welders
Mechanics Bridge Repair Carpenters
Electricians Dump Trucks Back Hoe
Gravel Pipe Paving Equipment
Oiler Grader Compactor
Traffic Control Equip. Power Supply Communication Equip
1 copy to Requesting Agency
1 copy to Responding Agency
1 copy to Crew Supervisor
6
INCIDENT COMMANDER CHECKLIST
• Responding Agency
Upon Arrival
Check-in with supervisor on site.
Review maps, damage information, repair needs and potential crew
assignments. Request information on repair standards.
Ensure that lodgings, meals and refueling capabilities exist. It not, identify
crew member to work on problem and ask Requesting Agency for assistance.
Review documentation procedures with Requesting Agency's supervisor and
obtain supplies to track repairs and costs associated with job
Establish daily briefing time with Requesting Agency's supervisor
Establish daily documentation briefing with Requesting Agency's supervisor
to ensure that tasks are completed.
Establish working shifts.
Review Communication Plan.
Daily Process
Briefing with supervisors and crew on work assignments and progress.
Review safety procedures with crew
Review events and any problems or positive interaction with Requesting
Agency's employees or customers.
Ensure lunch and evening food breaks are provided and that a system for
meals, refueling and restocking is maintained.
Contact Responding Agency for briefing.
Review documentation at end of each day for accuracy and completion.
Work Termination
Meet with crews to review successes and problems.
Identify total hours worked and number of repairs.
Total up costs associated with work.
Allow rest and recovery time before leaving for home.
mutual
7
CITY OF AUBURN
INTEROFFICE MEMORANDUM
TO. Caroline Bergt, Contract Administrator
FROM: Dani Daskam, City Clerk
SUBJECT Resolution No 2910
Public Works Emergency Response Mutual Aid Agreement
DATE. January 22, 1998
The Auburn City Council adopted Resolution No 2910 on January 20, 1998
authorizing the Public Works Emergency Response Mutual Aid Agreement.
Attached is a copy of Resolution No. 2910 and one fully-executed original of the
Agreement for transmittal to the State. I have retained one original for filing with
Resolution No 2910
1 /dd
Attachment
File: A3.16 9 4 0
f\clerk S2910