HomeMy WebLinkAbout09-20-2012 Agenda Packet
Municipal Services Committee
September 10, 2012 - 3:30 PM
City Hall Conference Room 3
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. August 27, 2012 Minutes*
III.DISCUSSION ITEMS
A. Auburn Valley Humane Society - Schedule Update* (Burke)
Provide a status update on the Auburn Valley Humane Society Project.
B. Police Department Administrative Services Division (Near)
C. Noffke's Towing* (Lee)
D. Towing Audit Update* (Lee)
E. Matrix*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 27, 2012 Minutes
Date:
September 5, 2012
Department:
Police
Attachments:
August 27, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:September 10, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 15
Municipal Services Committee
August 27, 2012 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 W. Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Peloza, Vice Chair Osborne, Member Wales.
Staff present: Chief of Police Bob Lee, Finance Director Shelley
Coleman, Planning and Development Director Kevin Snyder, Economic
Development Planner Bill Thomas, Airport Managers Jamelle Garcia and Kasey
Maiorca, Police Commander Jamie Sidell, Detectives Buie Arneson and Michelle
Vojir, and Police Secretary/Scribe Terry Mendoza. Others present: Citizen Scot
Pondelick and Auburn Reporter Representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. August 13, 2012 Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member Wales
seconded the motion. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Resolution No. 4851 (Snyder)
A resolution of the City Council of the City of Auburn authorizing the
Mayor to execute an agreement with the lowest responsible bidder for
public works Contract No. 12-18 regarding the City Hall Phase 1
Remodel Project (Projects CP1009/CP0716). Vice Chair
Osborne stated that he does not like the "rush" process to get this
Resolution approved and commented that it should go through the
normal bid approval process since this is not an emergency situation.
In the future, unless it is a critical matter he will probably not vote in
favor of doing anything in advance. Member Wales expressed the
Page 1 of 3
CA.A Page 3 of 15
same concerns and inquired about the normal bid process. Director
Kevin Snyder explained the bid approval process and clarified to the
committee that other than this particular request the normal bid
process is adhered to for city projects. Committee discussion
followed.
Vice Chair Osborne moved to forward to full Council for consideration.
Chair Peloza seconded the motion. Member Wales abstained from
voting.
MOTION PASSED: 2-1
IV. DISCUSSION ITEMS
A. Airport Master Plan Update (Coleman)
Director Shelley Coleman stated that this comprehensive plan update
to the 2002 Airport Master Plan is due to the significant changes and
requirements from the FAA. Given the planning and economic
development component of this project it was recommended that
Economic Development Planner Bill Thomas take the lead on this
particular project. Bill works very closely with the FAA and Airport
Managers, Jamelle Garcia and Kasey Maiorca. Bill provided the
committee with the final Scope of Work for the consultant team which
identifies all components and information which will be compiled and
included into the final Master Plan; a time-line providing information on
next steps and milestones and actions which will be accomplished
over the coming months; and information on the role and
responsibilities for project stakeholders. The project is on schedule.
Chair Peloza expressed his appreciation for the extremely detailed
information and matrix/schedule (Gantt chart) that was covered.
Committee discussion followed.
B. Police Department Investigations Division (Sidell)
Information on the Investigations Division of the Auburn Police
Department was presented to the Committee by Division Commander,
Jamie Sidell. Investigations includes Major Crimes, Property Crimes,
and the Special Investigations Unit. Each group has a Sergeant
assigned with a total of 16 detective positions and a division
secretary. There are detectives participating on two regional DEA
drug task forces, a Valley Cities auto theft task force and one detective
that works in partnership with the FBI on robbery cases. When a
report is initiated by Patrol it is then reviewed by a Patrol Sergeant and
forwarded on to a Detectives Sergeant for review and assignment to a
detective. The division is also responsible for misdemeanor
and felony juvenile cases and the Sergeant assigned to Major Crimes
Page 2 of 3
CA.A Page 4 of 15
maintains information on the registered sex offenders located in the
City. Member Wales expressed her appreciation and commented on
how proud we are of the Auburn Police Department especially with all
the stress placed on law enforcement today. Committee discussion
followed.
C. Matrix
No changes were made to the Matrix at this time.
V. ADJOURNMENT
The meeting was adjourned at 4:30 p.m. The next meeting of the Municipal Services
Committee is Monday, September 10, 2012 at 3:30 p.m. in Conference Room 3, City
Hall, 25 W. Main Street, Auburn, WA.
Signed this _________ day of September, 2012.
_______________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 3 of 3
CA.A Page 5 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Auburn Valley Humane Society - Schedule Update
Date:
September 5, 2012
Department:
Planning and Development
Attachments:
Memorandum
AVHS Project Schedule
Budget Impact:
$0
Administrative Recommendation:
For Discussion Only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Municipal Services Other: Planning Department
Councilmember:Peloza Staff:Burke
Meeting Date:September 10, 2012 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 6 of 15
Memorandum
TTTTo:o:o:o: Councilmember Bill Peloza, Chair, Planning and Municipal Services Committee
Councilmember Wayne Osborne, Vice- Chair, Municipal Services Committee
Councilmember Largo Wales, Member, Planning and Community Development
Committee
From:From:From:From: Steven Burke, Construction Project Mgr. / Kevin Snyder, AICP, Director
of Planning and Development
cc:cc:cc:cc: Mayor Pete Lewis
Date:Date:Date:Date: September 05, 2012
Re:Re:Re:Re: Auburn Valley Humane Society – Schedule Update #3
Attachment:Attachment:Attachment:Attachment: Exhibit A: AVHS Project Schedule (Rev. 8)
Schedule changes:
Task 35: Extend “AVHS Software Coordination (PetData) duration to 10/31.
Site Development:
The site development portion of the work started on 08/06 and will be complete before
November 30, 2012. Tasks are on schedule.
Tenant Improvement:
Tenant Improvement is complete.
Operating Agreements:
Current work includes PetData software coordination and updating the Auburn Animal Control
Code. Next schedule milestone is completion/ approval of PetData software coordination.
Animal Control Officer:
Purchase of the Animal Control Officer’s vehicle and equipment is complete. The Animal
Control Officer job description has been written and the recruitment phase has begun. The
next schedule milestone is for an accepted employment offer before October 01, 2012. Tasks
are on schedule.
Roof Replacement:
Roof work is 99% complete. Roofer will install flashing at repaired siding once siding work is
complete.
DI.A Page 7 of 15
DI.A Page 8 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Noffke's Towing
Date:
August 27, 2012
Department:
Police
Attachments:
Email
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:Lee
Meeting Date:September 10, 2012 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 9 of 15
From: "King, Jalene"
Date: August 24, 2012 5:03:43 PM PDT
To: "'plewis@auburnwa.gov'" <plewis@auburnwa.gov>
Subject: Noffke's Towing
Mayor Lewis,
Thank you for taking the time to listen to me this morning. As we discussed I am writing to you
to explain our concerns regarding a situation with Noffke’s Towing.
On May 3, 2012 my husband, Darrell King, needed to go to Noffke’s towing to pick up our
vehicle that had been impounded due to a flat tire. He called the number given to him by the
officer and the woman who answered the phone did not have any idea where the yard was
located. She put him on hold for approximately five minutes two separate times before she was
able to give him an address. When he finally did get to the yard he had to wait in line. By the
time he got to the front of the line it was just after five o’clock and the man at the counter wanted
to add a $175 after-hours fee to the $218.45 charge. The car had been there less than a half
hour. Darrell was furious and asked to speak to the manager. The manager was reached by
phone and was very abrupt and rude and finally very unwillingly removed the after-hours fee.
After getting the vehicle out of the yard and to the very empty parking lot so he could change the
flat, Darrell discovered that the spare was flat. He put it in his truck to take it to get it fixed as he
was about to leave the man from the counter said to him “If you leave that car here we will
impound it again!”
This is not the way to treat your customers. This company is lucky to be on the list of approved
vendors for the city and should act as such. I would assume most customers coming in to this
business are not doing it by choice and therefore a little compassion should be in order instead of
being treated like a dog, gouged for more money, and threatened.
Jalene King
DI.C Page 10 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Towing Audit Update
Date:
September 5, 2012
Department:
Police
Attachments:
Memo
Towing Audit - Invoices
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:Lee
Meeting Date:September 10, 2012 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 11 of 15
MEMORANDUM
Date: August 30, 2012
To: Chief Bob Lee
From: Terry Mendoza
Reference: Towing Audit
________________________________________________________________
Attached you will find a spreadsheet with information related to towing invoices.
Charges are based on official WSP registered tow truck operator fees. The type
of class that a vehicle falls under will determine the towing fee. For purposes of
the attached, Class A is defined as passenger cars, pickup trucks, small trailers,
or equivalent vehicles; Class C consists of large trucks, trailers, buses, motor
homes, or similar vehicles. The general towing/accident hourly rate is the first
hour charge plus additional charge calculated to the nearest 1/4 hour. The
storage rate is charged to nearest 1/2 day from the time a vehicle arrives at the
storage area. The WSP after hours release fee is $88.50.
The PD conducted a follow-up audit of towing invoices for the month of July from
all five towing operators on the tow rotation list. Based on the WSP official fees,
the audit findings revealed that all five towing companies are in compliance with
the WSP tow, storage and after hours release rates.
During the audit process it appeared that one of the companies, Auburn Valley
Towing (AVT), was overcharging the normal storage rate by $5 (on occasion) up
until the 25th of July. PD inquired about the difference in storage rates and AVT
advised that one of the tow truck drivers was processing the invoices incorrectly.
When the error was discovered AVT notified their specific driver and invoices
moving forward reflected the correct $45 storage rate fee.
It is my recommendation that another audit be conducted within the next six
months to ensure continued compliance.
DI.D Page 12 of 15
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Fee; STORAGE‐Storage Fee
DI.D Page 13 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
September 5, 2012
Department:
Police
Attachments:
Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:September 10, 2012 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 14 of 15
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C
h
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a
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1
0
/
2
0
/
1
1
.
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e
e
t
i
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h
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l
d
on
3
/
2
7
/
1
2
w
i
t
h
M
.
I
.
T
.
26
P
G
r
a
f
f
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i
P
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g
r
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m
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l
a
n
n
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g
/
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c
e
O
n
-
G
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g
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o
t
l
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P
h
o
n
e
N
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.
9
3
1
-
3
0
4
8
E
x
t
.
7
27
P
A
n
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m
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o
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m
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u
r
s
h
1
0
/
2
2
/
2
0
1
2
Qu
a
r
t
e
r
l
y
R
e
p
o
r
t
s
:
Ja
n
(
P
r
e
v
O
c
t
-
D
e
c
)
;
April (Prev Jan-Mar); July
(P
r
e
v
A
p
r
-
J
u
n
e
)
;
Oc
t
o
b
e
r
(
P
r
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v
J
u
l
y
-
S
e
p
t
)
2nd meeting of the month.
28
P
S
o
l
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d
W
a
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t
e
R
a
t
e
R
e
v
i
e
w
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o
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m
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n
1
1
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1
3
/
2
0
1
2
Re
v
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w
r
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p
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.
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m
1
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%
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p
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d
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20
1
2
r
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v
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w
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n
J
u
n
e
.
29
P
Go
l
f
C
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W
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k
i
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g
C
a
p
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w
a
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Fu
t
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l
a
n
s
Sh
e
l
l
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C
o
l
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m
a
n
1
0
/
2
2
/
2
0
1
2
O
n
-
G
o
i
n
g
Qu
a
r
t
e
r
l
y
R
e
p
o
r
t
s
:
Ja
n
(
P
r
e
v
O
c
t
-
D
e
c
)
;
April (Prev Jan-Mar); July
(P
r
e
v
A
p
r
-
J
u
n
e
)
;
Oc
t
o
b
e
r
(
P
r
e
v
J
u
l
y
-
S
e
p
t
)
2nd meeting of the month.
6/
2
5
/
1
2
f
o
r
g
o
l
f
c
o
u
r
s
e
o
p
e
r
a
t
i
o
n
s
m
a
r
k
e
t
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g
p
l
a
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r
e
v
i
e
w
.
30
P
S
t
r
e
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t
M
e
d
i
a
n
M
a
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n
t
e
n
a
n
c
e
D
a
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l
F
a
b
e
r
1
0
/
8
/
2
0
1
2
Co
m
m
i
t
t
e
e
w
i
l
l
w
o
r
k
w
i
t
h
P
C
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a
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c
e
.
31
P
C
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m
e
t
e
r
y
U
p
d
a
t
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D
a
r
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l
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a
b
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r
9
/
2
4
/
2
0
1
2
M
a
r
k
e
t
i
n
g
p
l
a
n
t
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b
e
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s
e
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t
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d
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n
9
/
2
4
/
1
2
.
32
P
T
o
w
i
n
g
Bo
b
L
e
e
9
/
1
0
/
2
0
1
2
F
o
l
l
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w
-
u
p
r
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p
o
r
t
f
r
o
m
7
/
9
m
e
e
t
i
n
g
.
NO
.
I
T
E
M
O
F
I
N
T
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R
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S
T
3
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S
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o
p
p
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g
C
a
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t
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p
d
a
t
e
R
a
n
d
y
B
a
i
l
e
y
1
/
1
4
/
2
0
1
3
Ja
n
u
a
r
y
(
P
r
e
v
J
u
l
y
-
D
e
c
)
,
July (Prev Jan-June)
4
I
O
r
d
i
n
a
n
c
e
N
o
.
6
3
9
8
-
P
u
l
l
T
a
b
s
D
a
n
H
e
i
d
2
/
1
1
/
2
0
1
3
An
n
u
a
l
r
e
v
i
e
w
o
f
t
a
x
a
t
i
o
n
b
a
s
i
s
t
o
d
e
t
e
r
m
i
n
e
i
f
a
n
y
ch
a
n
g
e
s
n
e
e
d
t
o
b
e
m
a
d
e
-
d
e
p
e
n
d
e
n
t
u
p
o
n
s
t
a
t
u
s
o
f
ec
o
n
o
m
y
.
O
r
d
i
n
a
n
c
e
N
o
.
6
3
9
8
w
a
s
e
n
a
c
t
e
d
2
/
2
1
/
1
2
.
La
s
t
R
e
v
i
s
i
o
n
D
a
t
e
:
7
/
2
4
/
1
2
E:
\
A
G
E
N
D
A
\
Mu
n
ic
ip
a
l
Se
r
v
i c
e
s
P
ap
e
r
l
e
s
s
P
ac
k e
t
\
2
0
1
2
\
1
5 -
A
u
gust13\R esources\M atrix7 -24 -12 .xls
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