HomeMy WebLinkAbout09-04-2012 (2) Finance Committee
September 4, 2012 - 5:30 PM
Annex Conference Room 1
WASHINGTON MINUTES
I. CALL TO ORDER
Chair Partridge called the meeting to order at 5:30 p.m. in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main Street
in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair John Holman, and Member Largo Wales
were present. City officials and staff members present included: Mayor Peter
B. Lewis, City Attorney Daniel B. Heid, Public Works Director Dennis Dowdy,
Finance Director Shelley Coleman, and Deputy City Clerk Shawn Campbell.
Also present was Scot Pondelick and Shantel Bize.
B. Announcements
Chair Partridge introduced Shantel Bize, a University of Washington student
who is job shadowing an elected official as part of her master's program.
C Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. Minutes of the August 20, 2012 regular meeting
Vice Chair Holman moved and Member Wales seconded to approve the
August 20, 2012 minutes.
MOTION CARRIED UNANIMOUSLY 3-0
B. Claims Vouchers
Claims check numbers 416399 through 416685 in the amount of
$1,116,663.85 and dated September 4, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 416435, 416422, 416569 and 416621
Member Wales inquired about the William Warren building located
at Veterans Memorial Park.
Member Wales moved and Vice Chair Holman seconded to approve
the claims voucher and payroll vouchers.
MOTION CARRIED UNANIMOUSLY 3-0
C. Payroll Vouchers
Payroll check numbers 533158 through 533190 in the amount of$266,802.02
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electronic deposit transmissions in the amount of$1,259,975.05 for a grand
total of$1,526,777.07 for the period covering 08/16/12 to 08/29/12.
See claims vouchers above for approval of payroll vouchers.
D Call for Public Hearing on Preliminary 2013-2014 Biennial Budget (Coleman)
City Council to call for a public hearing to be held September 17, 2012 to
receive public comments and suggestions with regard to development of the
preliminary 2013-2014 Biennial Budget, including revenue estimates and
possible increases in property taxes.
Director Coleman stated the City is required by law to hold a public hearing to
discuss the property tax levy
Vice Chair Holman moved and Member Wales seconded to approve and
move forward the Call for Public Hearing on Preliminary 2013 -2014 Biennial
Budget to full Council.
MOTION CARRIED UNANIMOUSLY 3-0
III. DISCUSSION ITEMS
A. Bad Debt Write-Off (Coleman)
Director Coleman stated the accounts requested for write-off are on
properties that are in bankruptcy She added there are liens on all the
properties and if the properties are sold the funds will be put back into the
account. Mayor Lewis noted this is considered best practices. Chair Partridge
asked where the funds are accounted for in the budget. Director
Coleman said the City does not have a line item in the budget for this
expense. She said the loss will be deducted from the departments
receivables.
B. Bonding Debt (Coleman)
Director Coleman gave a presentation to the Committee on the City's bonding
debt. The presentation included a summary of all the debt owed by the City
and the potential bonding opportunities. She reviewed the General Obligation
Bonds, Build America Bonds, Revenue Bonds, Washington State's Public
Works Trust Fund Loans, and General Obligation Bonds due to other
governments. She then advised the Committee on the Cities bonding
capacity
Chair Partridge thanked Director Coleman and her staff.
C Resolution No. 4853 (Repp)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement between the
City of Auburn and the U S. Geological Survey for water resources
investigation
Director Dowdy stated the USGS study would includ_a all of the City and much
of the river area east of the City There are several aspects of the study the
City could benefit from for a relatively small fee. Member Wales stated she
attended a presentation on the Puyallup watershed. The City is one of 19
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organizations participating in the study She said this will be a predictive tool
the City can use for many years. Director Dowdy said the City will get the
same type of information as was included in the last study for less
money Chair Partridge stated the study also includes potential annexation
areas.
D Resolution No. 4854 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to amend the memorandum of
agreement with Pierce County for the purpose of providing road services
Director Dowdy said the agreement is to replace the LED lights in traffic-
signals in the City Twenty of the lights will be paid for by grant funds, the rest
will need to be done within a three,year period. He said Pierce County is
qualified to complete the work_. Some of the current LED lights are over ten
years old. The recommendation is to replace the lights every seven years.
IV ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 6:48 p.m.
APPROVED the 17th day of September 2012.
Joh artridge, Chair -SFfawn Campbell, Deputy Clty Clerk
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