HomeMy WebLinkAbout09-26-2012 Agenda Packet
Les Gove Community Campus
September 26, 2012 - 4:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes - July 11, 2012* (Snyder)
III.DISCUSSION ITEMS
A. Les Gove "Central Park" Action Plan Project Brainstorm Session* (Snyder)
Committee brainstorming meeting on ideas, issues, elements, features and
opportunities for the further development of Les Gove as Auburn's Central Park.
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes - July 11, 2012
Date:
August 20, 2012
Department:
Planning and Development
Attachments:
Minutes - July 11, 2012
Budget Impact:
$0
Administrative Recommendation:
For information only. See attached minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:Snyder
Meeting Date:September 26, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 14
Les Gove Community Campus
July 11, 2012 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 5:06 p.m. in Annex Conference Room
2 located on the second floor of the One Main Professional Plaza, One East Main
Street, Auburn, Washington.
A. Roll Call
Chair Rich Wagner, Vice-Chair Largo Wales and Member Wayne Osborne. Staff
members present were Mayor Pete Lewis; Community Services Manager Michael
Hursh; Parks, Arts and Recreation Director Daryl Faber; Planning and
Development Director Kevin Snyder, Project/Construction Manager Steve Burke,
and Planning Support Clerk Bobbie Hodgkinson.
B. Announcements
There were no announcements.
C. Agenda Modifications
Discussion Item (Mayor Lewis).
Les Gove Community Campus Neighborhood Meeting presented by Mayor Lewis.
II. CONSENT AGENDA
A. Minutes - May 22, 2012 (Snyder)
Vice-Chair Wales moved and Councilmember Osborne seconded to approve the
May 22, 2012 minutes as written.
Motion carried unanimously. 3-0
III. ACTION
A. Resolution No. 4837 (Faber)
Modification to Public Arts Contract with Virginia Paquette Previously Authorized
Under Resolution No. 4406.
Director Faber provided a brief background and explained that the Council
authorized the City to enter into a contract with Virginia Paquette to complete two
public art works for the Community Center: The first art piece was to be a glass
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piece over the registration counter and the second one was to be a wood piece
surrounding the fireplace. The original contract was $85,000 of which Virginia
Paquette has been paid 50 percent. Director Faber reported that the engineering
and the timing of the glass piece does not make it feasible to complete. The staff
recommendation is to complete the wood fireplace piece and end the contract
after completion of the one piece. Director Faber noted that not completing the
glass piece leaves approximately $25,000 to $30,000 remaining in the budget that
can be used for a gallery-museum space in the Community Center. Chair Wagner
stated that he had participated in the Arts Commission discussion on the proposed
modification and that the Commission had voted unanimously in favor of the
proposed modification. Director Faber stated that he had spoken with Ms.
Paquette and she too is supportive.
Vice-Chair Wales moved and Member Osborne seconded to recommend approval
of Resolution No. 4837 to the full City Council.
Motion Carried Unanimously. 3-0
B. Resolution No. 4835 (Snyder)
Resolution No. 4835 - Non-Profit Facilitator Services for the Auburn Community
Center at the Les Gove Community Campus.
The Committee reviewed the Request For Proposal for Non-Profit Facilitator
Services submitted by the National Development Council (NDC). Planning
Director Snyder provided a handout of information from NDC's website
showcasing some of their projects.
Director Snyder stated he had spoken with NDC to clarify how they are paid.
Normally, on smaller projects, they set up a bankruptcy remote single asset entity
which is a subsidiary of NDC. There are two points at which they get paid. One is
in the financing element of the real-estate transaction (e.g., bond issuance)
whereby they would normally charge a 1.0 percent administrative fee. The other
area is a lease relationship so the project is built and leased back to the City and
they would charge a 1.0 percent administrative fee annually on the lease amount.
Planning Director Snyder explained that typically the lease amount is negotiated,
subject to City Council review and approval, and varies for each situation
and certain factors would impact the overall lease costs.
In connection with timing, Planning Director Snyder clarified NDC is structurally set
up to do this rather quickly; they are already set up with the IRS for registering
new entities so they can move quickly to establishing that new entity. Director
Snyder stated that reasonably we could expect to get through the entity setup and
get the developer team on board, once approved by Council, approximately
anywhere between 60 to 90 days. The Committee agreed that a Gant Chart or
Timeline should be included in any contract documents if the Resolution is
approved by the City Council with input from the NDC.
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The Committee was very favorably impressed with references. Chair Wagner
asked Planning Director Snyder if he planned to do reference checks. Director
Snyder advised that he had not at this point and that he can conduct reference
checks at the direction of Chair Wagner and Mayor Lewis.
Planning Director Snyder stated he will request NDC to clarify in a letter to be
attached to the proposal the following items: (1) the issue of value engineering
and how and when that might occur, (2) the City's role in any potential hiring of a
new architect, (3) the City's role in the governance of the 501(c)(3), (4) the City's
role in the property management situation, specifically clarifying that the City is
taking that responsibility and not necessarily hiring a separate individual, (5) under
the occupancy phase, clarify that once the funding method has been determined
that CDC and the City would jointly agree to and identify the occupancy date and
transfer date, (6) potential ranges of lease costs, (7) modification to Attachment 2
to include brief language on the governance structure and how it fits into this chart,
and (8) modification to Attachment 3 clarifying that this is a typical structure and
not necessarily the exact structure for the City and modify the numbers by
rounding them.
Vice-Chair Wales moved and Councilmember Osborne seconded to recommend
approval of Resolution No. 4835 to the full City Council.
Motion Carried Unanimously. 3-0
IV. DISCUSSION ITEMS
A. Les Gove Neighborhood Meeting
Mayor Lewis updated the Committee on his recent Les Gove Neighborhood
meeting. The Mayor noted that there is a perception by the community that the
City is ignoring them while spending a lot of money on the park. He stated that
the neighborhood residents talked about how the City is pouring money into
buildings but not into police patrols and lighting to keep the area safe. The Mayor
noted that the residents were concerned about the safety of the area deteriorating
around the perimeter of the park with increased assaults, break ins, and increased
traffic related accidents. Mayor Lewis noted that what they talked about most is
that they want to be included in conversations and efforts for the park, and they
consider the neighborhood and the park to be inseparable. Chair Wagner stated
that what we haven't done is thought about the neighborhood as part of the park
and it would be useful to expand the purview of this Committee to include the
neighborhood.
Mayor Lewis emphasized the importance of having a central park plan. He further
added that if the City is going to commit to Les Gove as the City's central park,
then we need to start looking at it that way.
Planning Director Snyder suggested an action plan be developed to support both
park issues and neighborhood issues where a series of actions and timeframes
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are developed and taken to the neighborhood to get buy-in.
Mayor Lewis recommended having the Les Gove Community Campus
(LGCC) meetings at Les Gove Park and invite the community to introduce
themselves to the Committee, and the Committee can provide information on what
is planned for the area. The Committee agreed it would be beneficial to have
open meetings at Les Gove related to campus operations. The Committee
discussed the idea of forming the "Les Gove Community Planning Group" made of
neighborhood representatives to help plan for the park's continued development
and operation.
V. ADJOURNMENT
There being no further business to come before the Committee, the meeting was
adjourned at 6:44 p.m.
APPROVED this __________ day of _________________, 2012
____________________________ ____________________________
Rich Wagner, Chair Bobbie Hodgkinson, Planning Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Les Gove "Central Park" Action Plan Project Brainstorm
Session
Date:
September 18, 2012
Department:
Planning and Development
Attachments:
Memorandum
Central Park Summary Task Timeline
Email Ideas
LGCC Map - 1/4 Mile Out
LGCC Map - Current
LGCC Map - Proposed
Budget Impact:
$0
Administrative Recommendation:
For Discussion only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Other: Planning Department
Councilmember:Wagner Staff:Snyder
Meeting Date:September 26, 2012 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 7 of 14
Page | 1
Memorandum
To: Councilmember Rich Wagner, Chair, Les Gove Community Campus Committee
Councilmember Largo Wales, Vice-Chair, Les Gove Community Campus
Committee
Councilmember Wayne Osborne, Member, Les Gove Community Campus
Committee
From: Kevin Snyder, AICP, Planning & Development Director
cc: Mayor Pete Lewis
Date: September 18, 2012
Re:
LES GOVE COMMUNITY CAMPUS COMMITTEE 9-26-12 MEETING –
AGENDA ITEM NO. III.A
The Committee previously discussed the development of an action plan for the Les Gove
Community Campus focusing on its role as the City’s Central Park. Staff in coordination
with the Mayor’s Office has developed a program and schedule (see attached) for the
development of this action plan. One of the early tasks is a brainstorm session with the
Committee on ideas, issues, elements, features and opportunities for the further development
of Les Gove as Auburn’s Central Park. Following concurrence from the Committee Chair, staff
has identified the September 26th meeting as the brainstorm session opportunity. The Mayor
and Councilmember Wagner have each developed thoughts and ideas for the Campus’ role as
a Central Park (see attached) that can serve as a foundation for the brainstorm session with
the Committee on September 26th. Staff has also prepared a number of reference maps (see
attached) that can assist in the brainstorm session.
A brainstorm session is an opportunity to discuss and record – either in words, sentences or
paragraphs – key ideas, thoughts and opinions about a Central Park at Les Gove Community
Campus means to the Committee. It is also an opportunity for the Committee to identify
questions, information needs or other issues.
DI.A Page 8 of 14
Les Gove “Central Park” Action Plan Project
Summary Tasks and Timeline
Task
Number
Task Description Timeframe
1 Internal Staff Kick-Off & Brainstorming
Meeting
September 2012
2 Brainstorming Meeting with Les Gove
Community Campus Committee
September 2012
3 Neighbor Residents Survey October 2012
4 Park Users Survey October 2012
5 Committee of the Whole presentation &
discussion – “What Does a Central Park at
Les Gove Mean to the Council?”
October 2012
6 Neighborhood Meeting No. 1 – Issues,
Opportunities and Partnerships
November 2012
7 Preparation of Draft Action Plan November 2012 – January
2013
8 Review of Draft Action Plan with Les Gove
Community Campus Committee
January 2013
9 Review of Draft Action Plan with Planning &
Community Development Committee
February 2013
10 Staff Revisions to Draft Action Plan per
LGCC & PCDC feedback
February 2013
11 Neighborhood Meeting No. 2 – Draft Action
Plan Review & Discussion
February 2013
12 LGCC & PCDC Discussions and Reviews of
Neighborhood feedback on Draft Action Plan
February 2013
13 Staff Revisions to Draft Action Plan per
LGCC, PCDC and neighborhood feedback
February/March 2013
14 Staff Presentation on Recommended Final
Action Plan to LGCC & PCDC
March 2013
15 Neighborhood Meeting No. 3 –
Recommended Final Action Plan
Presentation
March 2013
16 LGCC Action Recommendation to City
Council on Final Action Plan
April 2013
17 City Council Resolution Adoption May 2013
Key Participating Departments:
• Mayor’s Office (including Economic Development)
• Parks, Arts & Recreation
• Public Works
• Planning & Development (including Community Services)
• Police
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Les Gove Community Campus- Current (1/4 Mile Out)
Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy.
Map ID: 4036
Printed On: 9/18/2012
Parks andRecreationSenior Center
White RiverValley Museum
King CountyLibrary
AYR
Valley Medical
Herr Herr
Herr
Herr
City Interest Facility
Les Gove Community CampusDI.A Page 12 of 14
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Les Gove Community Campus- Current
Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy.
Map ID: 4036
Printed On: 8/1/2012
Parks andRecreationSenior Center
White RiverValley Museum
King CountyLibrary
AYR
Valley Medical
Herr Herr
Herr
Herr Herr
City Interest Facility
Les Gove Community CampusDI.A Page 13 of 14
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Les Gove Community Campus- Proposed
Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy.
Map ID: 4037
Printed On: 8/3/2012
ActivityCenterSenior Center
White RiverValley Museum
King CountyLibrary
Valley Medical
Restaurant Parks Admin
Non-Profit
City Interest Facility
Les Gove Community Campus
Community Center
Veterans & Human Services Center
Community Center
Veterans & Human Services Center
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