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HomeMy WebLinkAbout09-17-2012 « City Council Meeting cmoF.=—�1 • September 77, 2012 -7:30 PM Auburn City Hall 1NASHINGTON MINUTES I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 730 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John Partridge, Largo Wales, Wayne Osborne, and John Holman. Department directors and staff members present: Assistant City Attomey Steve Gross, Public Works Director Dennis Dowdy, Human Resources and Risk Management Director Brenda Heineman, Parlcs, Arts and Recreation Director Daryl Faber, Planning and Development Director Kevin Snyder, Economic Development Manager poug Lein, Finance Director Shelley Coleman, Police Commander David Colglazier, Transportation Manager Pablo Para, and City Clerk Danielle Daskam. C. Announcemenfs, Appointrnents, and Presentations 1 Domestic Violence Awareness and Prevention Month Mayor Lewis to proclaim the month of October as "Domestic Violence Awareness and Prevention Month" in the Ciiy of Aubum. Mayor Lewis read and presented a proclamation declaring the month of October as Domestic�olence Awareness and Prevention month in the city of Auburn to Domestic Violence Prevention Advocate Shelly David, Counselor Kimberly Hicks of Abate Abuse, and Keith Beach, Director of the Jenn'rfer Beach Foundation. Mayor Lewis urged all to recognize the impacts of domestic violence on families and the community Domestic Violence Prevention Advocate David announced that the Domestic Violence Awareness ceremony will take place at noon on October 1, 2012 at the City Hall Plaza. Ms. Hicks and Mr Beach thanked Mayor Lewis and the City Council for their support of domestic violenoe awareness and prevention. D Agenda Modifications There was no change to the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS 8 CORRESPONDENCE A. Public Hearings Page 1 of 10 1 2013-2014 Preliminary Biennial Budget (Fartridge/Coleman) All persons intere"sted are encouraged to participate in this public hearing by making comments, proposals, and suggestions for the City Council and Mayor to consider prior to adoption of the City of Auburn 2013 - 2014 Biennial Budget. Finance Director Coleman presented a PowerPoint of the 2013-2014 Budget Planning and General Fund Revenues. Director Coleman noted that the City's assessed property valuation has decreased 18.1°h between 2010 and 2012 or from $8.7 billion to $7.2 billion. The assessed valuation is anticipated to decrease another 4.8% or to $6.8 billion for 2013. The maximum property tax levy will be reached in 2013. Future property tax growth will be limited unless the base asses§ed valuation increases. - Director Coleman reviewed estimated General Fund revenues. No overall growth in revenues is predicted for 2013 and 2014 Mayor Lewis opened the public hearing at 7•48 p.m. Virginia Haugen, 2503 R Street SE, Auburn Ms. Haugen spoke in favor of Resolution No. 4807 and fts effect on the City's budget. There being no further public comment, the hearing was closed. 2. 2013-2018 Transportation Improvement Program (TIP) (Wagner/Dowdy)- City Council conduct a public hearing to receive public comments and suggestions with regard to the prbposecl 2013-2018 Transportation Improvement Program (TIP). Transportation Manager Para introduced the Six Year Transportation Improvement Program (TIP), which sets�out the plan for the City's transportation projects for the next six years. The first three years are financially constrained. The TIP identifies over$140 million in projects for the six year TIP The TIP has been reviewed by Public Works and Planning and Community Development Committees. Mayor Lewis opened the public hearing at 7:51 p.m. Virginia Haugen, 2503 R Street SE, Aubum - Ms. Haugen complimented Mayor Lewis and the City Council on the chip seal program and neigfiborhood street improvements. There being no further public comment, the hearing was closed. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Virginia Haugen, 2503 R Street SE, Auburn Page 2 of 10 Ms. Haugen expressed support for Resolution No. 4807 Brinda Hradecky, 1025 West Main Street, Auburn Ms. Hradecky briefly addressed the Council. C. Correspondence There was no correspondence for Council review III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met September 10, 2012. The Committee reviewed the status of the Aubum Valley Humane Society site development and tenant improvements, acquisition of animal control equipment and vehicle, and received a briefing from the Aubum Police Department Administrative Services Division on DARE, the volunteer program, the Explorer program, department accreditation, the cit¢ens academy, and staff training. The Committee also reviewed a towing provider complaint and a general towing audit of all five towing operators on the towing rotation list. The next regular meeting of the Municipal Services Committee is scheduled for September 24, 2012. B. Planning 8 Community Development Chair Backus reported the Planning and Community Development Committee met September 10, 2012. The Committee discussed wireless facility regulations, the 2012 Comprehensive Plan process, a manufacturing village concept, the directors report relating to the location of a new industrial laundry facility in Aubum, and the Committee status matrix. The next regular meeting of the Planning and Community Development Committee is scheduled for September 24, 2012. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee reviewed final pay estimate for Public Works Project No. CP1121, the 2011 Local Street Pavement Preservation Project. The Committee also reviewed Resolution No. 4856 authorizing the acceptance of a grant for the Aubum Way South Corridor (from Muckleshoot Plaza to Dogwood Street SE) Safety Improvements Project. The Committee discussed the capital project status report, including the status of the opening of the AIB Corridor The ne�ct regular meeting of the Public Works Committee is scheduled for October 1, 2012. D. Finance Chair Partridge reported the Finance Committee met this evening at 5:30. The Committee reviewed claims vouchers in the amount of approximately $4.8 million and payroll vouchers in the amount of approximately $2 million. The Committee also reviewed bad debt write-off of outstanding utility customer account balances and miscellaneous accounts receivable in the amount of$13,749.87 and Resolution No. 4807 related to City officials' participation in service clubs. The Committee discussed the July 2012 Page 3 of 10 Financial Report and Resolution No. 4856 related to a grant from the Washington State Department of Transportation for the Auburn Way South Corridor Safety improverrients. The next regular meeting of the Finance Committee is scheduled for October 1, 2012. E. Les Gove Community Campus The next regular meeting o,f the Les Gove Community Campus Committee is scheduled for September 26, 2012 at 4�00 p.m. F Council Operations Committee The next regular meeting of the Council Operations Committee is scheduled for October 1, 2012 at 5:00 p.m. IV CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City CounciJ to be routine and will be enacted by one moSon in the form listed. A. Minutes of the September 4, 2012 Regular Meeting B. Claims Vouchers (Partridge/Coleman) Claims check numbers 416686 through 417030 in the amount of $4,864,763.98 and dated September 17, 2012. C. Payroll Vouchers (Partridge/Coleman) Payroll check riumbers 533191 through 533225 in the amount of$855,978.26 electronic deposit transmissions in the amount of$1,217,098.26 for a grand � total of$2,073,076.52 for the period covering August 30, 2012 to September 12. 2012. D. Bad Debt Write-Off (Partridge/Coleman) City Council approve the write-off of outstanding utility customer accounts and miscellaneous accounts receivabte in the amount of$13,749.87 E. Public Works Project No. CP1121 (WagnedDowdy) City Council approve final pay estimate No. 6 to Contract No. 11-25 in the amount of$24,011.61 and accept construction of Project No. CP1121, 2011 Local Street Pavement Preservation - Phase 2 Deputy Mayor Backus moved and Councilrriember Wagner seconded to approve the Consent Agenda. The Consent Agenda consists of routine items such as claims and payroll vouchers, bad debt write-off, and final payment for Project No. CP1121 MOTION CARRIED UNANIMOUSLY 7-0 V UNFINISHED BUSINESS There was no unfinished business. VI. NEW BUSINESS There was no new business. Page 4 of 10 VII. RESOLUTIONS A. Resolution No. 4807 (Partridge/Heid) A Resolution of the City Council of the City of Auburn, Washington, revising the City's policy on membership in professional organizations and in civic, service and communiry organizations Councilmember Partridge moved and Councilmember Holman seconded to adopt Resolution No. 4807 Councilmember Partridge reported that earlier this evening, the Finance Committee voted 2-1 to refer Resolution No. 4807 to the full Council. Councilmember Partridge voted against the Resolution in Committee. Councilmember Partridge stated the entire expense for payment of inembership dues and expenses in civic and service clubs for both Councilmembers and staff is approximately$5,000 per year Councilmember Partridge pointed out that it is an individual choice on whether to seek reimbursement of inembership dues and expenses for participation in service clubs. Councilmember Partridge stated the program is voluntary and that he believes in each Councilmembers best judgment in seeking reimbursement of such expenses. Deputy Mayor Badcus moved and Councilmember Osborne seconded to amend Resolution No. 4807 to substitute the language for Sections 4.3.1 and 4.3.2 to read as follows: "4.3.1 Reimbursement for membership in community and governmental organizations, including initiation casts, anrival dues and meetirig meals, for the Mayor, members of the city council and elected officials of the city is authorized where that membership is in an established community or govemmental organization, such as the Chamber of Commerce (irisofar as it is dealing with city issues), and those regional, state and national associations and organizations to which the Mayor, members of the city council and elected officials of the city have been assigned in their role as a representative of the city, including, but not limited to: the King County and King County Metropolitan boards and committees, the National League of Cities (NLC) boards and committees, the Association of Washington Cities (AWC) boards and committees, the Adminisfration and Intergovemmental Relations (FAIR) Policy Committee, the Metropolitan Solid Waste Management Advisory Committee (MSWAC), the Regional Access Mobility Partnership (RAMP), the Puyallup River Watershed Forum, the Suburban Cities Association boards and committees, the King County Flood CoMrol District Advisory Committee, the South County Area Transportation Board (SCATBd). 4.3.2. This authorization includes membership fees up to one hundred ($100.00) per year for each member of the City Council, elected officer of the City or the Mayor, but does not includ"e other costs and expenses for the Maybr, members of the city council or elected officials of the city related to service ctubs such as Lions, Kiwanis, Optimist, Rotary, or Soroptimist and similar service clubs and organizations, unless 4he participation by the Mayor, members of the city council or eleoted officials of the city at a meeting of such Page 5 of 10 a service club or organization relates specifically to city business:' Deputy Mayor Backus spoke in favor of the motion and stated the intent of the amendment is to acknowledge the benefit to the City for Councilmembers' and the Mayor's membership in service and civic organizations. Deputy Mayor Backus spoke against the City's reimbursement for meals while attending service clubs. Councilmember Peloza moved and Councilmember Partridge seconded to amend Section 4.3.2 to replace $100 with $600. Councilmember Peloza stated that the annual dues for the service organization that he belongs to.are approximately $600. He estimated that other expenses related to meals anil other events associated with the club is an additional $500 annually In response to a question from Councilmember Partridge, Deputy Mayor Backus stated the $100 limit was introduced to acknowledge the benefit to the City for Councilmembers' and Mayor's participation in service clubs. Depury Mayor Backus also noted that last year the City Council approved edditional compensation of up to $200 per month for attendance at additional'meetings in appointed positions on national, state and regional committees. Deputy Mayor Backus spoke in favor of the $100 cap on reimbursement for senrice Gub dues. Councilmember Holman refeRed to a survey of 19 surrounding cities whe�e Aubum is the.only city that pays for its councilmembers to participate in service clubs. Councilmember Holman expressed support for the $100 annual limit on reimbursement for service cluli dues. Councilmember Wagner commented that he believes that the reimbursement rate of$100 per year is too low and $600 is too much. Councilmember Wagner expressed support for Councilmembers participation in seroice clubs. Councilmember Osborne expressed opposition to the amendment to increase _ the reimbursement rate to $600 annually Councilmember Wales spoke regarding.the responsibility of the City's Finance Committee members to reyiew each claims voucher regardless of the amount. Councilmembe�Wales expressed support for the original resolution. 5he suggested that a councilmember could be reimbursed for service club dues and meals from ttieir campaign funds, as the Public Disclosure Commission allows such reimbursement. MOTION FAILED. 1-6 Councilmembers Backus, Holman, Osbome, Partridge, Wagrier and Wales voted no. Councilmember Wagner spoke in favor of providing incentive for Councilmember§' participation in service clubs. Councilmember Wagner moved and Councilmember Partridge seconded to amend the proposed reimbursement rate for dues from $100 to $300. Page 6 of 10 Councilmember Wales stated that she understood that the intent of the original resolution was to provide leadership opportunities and to connect non-resident employees with the Aubum cbmmunity Additionally, the resolution provided financial assistance to those Councilmembers who might not otherwise have the financial abilit�i to participate in service clubs. Mayor Lewis stated the policy was originally drafted for managers and supervisors who lived outside the city to encourage their participation in the community Those who took advantage of the policy were expected.to seek leadership positions in the club's organization. Mayor Lewis stated that the policy was extended to Councilmembers due to request of Councilmembers so that thase Councilmembers who could not otherwise afford the opportunity to participate in service and civic clubs could do so. Councilmember Partridge stated that he believes that the purpose of Resolution No. 4807 is not one of ethics but is due to the economic times. He expressed support for the proposed amendment to allow a $300 annual limit on reimbursement for service club dues. Deputy Mayor Backus suggested that the level.of reimbursement could be revisited when the economy improves and the City's revenues increase. MOTION FAILED 2-5 Councilmembers Backus, Holman, Osborne, Peloza, and Wales voted no. MOTION TO AMEND RESOLUTION NO 4807 PASSED 6-1 Councilmember Peloza voted no. Councilmember Holman stated that he feels uncomfortable using public funds to subsidize his membership in a service club foc three reasons: 1) He already lives Aubum—he must live in Aubum to be eligible to serve on the Council--he does not need to be encouraged 4o become involved in Auburn; 2) As an elected official, he is presented uVith a wealth of leadership opportunities. While serving as an elected official, one need to look no further than the office that he holds for practical leadership opportunities. Both of the reasons.the City subsidizes service club dues forAuburn employees are not applicable to elected officials; 3) The Washington State Auditor has held that paying service club expenses for city errmployees, managers and elected officials is a reasonable and lauvful expenditure. He believes the issue is of personal ethics; he believes that his chance of becoming elected to the Council was enhanced by his membership in a service club. Now tFiat he is a member of the Council, he will not accept public money for service club dues because a future opponent would not have the same financial advantage. He encouraged the Council to approve Resolution No. 4807 as amended. MOTION TO ADOPT RESOLUTION NO 4807, AS AMENDED, PASSED 6- 1 Councilmember Peloza voted no. B. Resolution No. 4839 (Backus/Dowdy/Para) A Resolution of the City Council of the City of Auburn, Washington, approving the 2013-2018 Transportation Improverrient Program of the City ofAuburn Page 7 of 10 pursuant to R.0 W Chapter 35.77 of the Laws of the State of Washington Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt Resolution No. 4839 The Resolution adopts the Six Year Transportation Improvement Program for 2013-2018. MOTION CARRIED UNANIMOUSLY 7-0 C Resolution No. 4856 (Wagner/Dowdy) A Resolution of the Ciiy Council of the City of Auburn, Washington, authorizing the Mayor to accept a federal grant to be administered through the Washington State Department of Transportation for the Aubum Way South Corridor Safety Improvements, Muckle§hoot Plaza to Dogwood Street SE Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4856. The Resolution authorizes the acceptance of a $2.3 million federal grant to finance safety improvements for the Auburn Way South Corridor from the Muckleshoot Plaza to Dogwood Street SE. No local match is required for the grant. MOTION CARRIED UNANIMOUSLY 7-0 D Resolution No. 4858 (Backus/Heid) A Resolution of the City Council of the City of Aubum, Washington, approving and authorizing the Mayor to sign on.the City'g behalf an interlocal agreement with the cities of Bainbridge Island, Bellevue, Burlington, Des Moines, Everett, Issaquah, Kent, Mount Vernon, Renton, SeaTac, Sumner, And Cowtitr County regarding legal services Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt Resolution No. 4858. The Resolution authorizes an interlocal agreement with several cities and Cowlitz County in the appeal of the new National Pollutant Discharge Elimination System (NPDES) permit for municipal stormwater In response to questions from Councilmember Partridge, Assistant City Attorney Gross stated that the new NPDES permit requires the use of low- impact development for stormwater treatment and drainage and thereby requires cfties subject to the,permit to adopt land use regulations. There are also additional monitonng and reporting requirements that are technically difficult and costly to achieve. MOTION CARRIED UNANIMOUSLY 7-0 VIII. REPORTS At this fime the Mayor and City Council may report on sign�cant items associated with their appointed positions on federal, state, regional and loca/organizations. A. From the Council Page 8 of 10 Deputy Mayor Backus reported on attendance at the Council's third budget session, a pancake breakfast fundraiser for the See Ya Later Foundation, and the grand opening for the King County Library Councilmember Wagner reported on his attendance at the Regional Access Mobility Partnership meeting where members reviewed a new federal funding mechanism, MAP 21 (Moving Ahead for Progress in the 21st Century). Councilmember Wagner also reported on his attendance at the Aubum Arts Commission meeting and the King County 5olid Waste Advisory Committee meeting. Councilmember Wagner announced that King County's transfer station siting study has narrowed down five sites, two of which are located in Aubum. King County will hold an open house on September 27th at the Aubum Senior Cerrter where residents can learn more about the siting study and voice their opinion on the proposed §ites. The Auburn locations are the Multicare properly located on the A/B Corridor-and the Segale property located on C Street SW He encouraged all to oppose the two Auburn locations. Councilmember Wales reported on he� attendance at an Auburn Communities and Schools fundraiser and a coffee hour at the Auburn Senior Center Councilmember Holman reported on his attendance at South Sound Chamber of Commerce Legislative Coalition meeting on economic development. He also reported on his attendance at an educators reception at Senator Joe Fain's residence and the City of Aubum employees wellness and appFeciation IuncFieon at City Hall. Councilmember Peloza had no report this evening. Councilmember Osborne reported on his attendance at the South Sound Chamber of Commerce Legislative Coalition meeting, the See Ya Later Foundation fundraiser, the King Counfy Library grand opening, and the Hops and Crops Festival at Mary Olson Farm. Councilmember Partridge reported on his attendance at the Regional Law, Safety and Justice Steering Commiftee meeting, the King Courriy Library Foundation pre-openirig, the Auburn Valley Humane Society Board meeting, the South Sound Cliamtier of Commerce Legislative Coalition meeting, and the See Ya Later Foundation fundraiser B. From the Mayor Mayor Lewis reported on his attendance at a meeting of regional Mayors to discuss transportation funding, a neighborhood meeting at Cobble Creek, a Regional Executive Policy Committee Board meeting relating to the next generation 9-1-1 system, the Pierce County Cities and Towns meeting, the Valley Communications Board meeting, a visit from the Pierce Coun4y Director of the Department of Health, a meeting relating to the Valley Cities Broadband, a King County Regional Polioy Committee meeting, a 9/11 Remembrance ceremony, the King County Library grand re-opening, a meeting on veterans issues with the'Muckleshoot Inter-tribal Warrior Society, and the Mary Otson Hops and Crops Festival. Page 9 of 10 IX. EXECUTIVE SESSION At 9:16 p.m., Mayor Lewis recessed the meeting for a five minute intermission and then to executive session for approximately ten,minutes in order to discuss pending/potential litigation pursuant to RCW 42.30.110(1)(i). Mayor'Lewis announced action may follow the executive session. Staff inembers required for the executive session were: Assistant City Attorriey Gross and Human Resources and Risk Management Director Heineman. Mayor Lewis reconvened the meefing at 9:27 p.m. Deputy Mayor Backus moved and Councilmember Wagner seconded to authorize the execution of a Hold Harmless and Release Agreement with Patrick Burns. MOTION CARRIED UNANIMOUSLY 7-0 X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:28 p.m. APPR ' 1st day of October, 2012. � �� �,�� Peter B. Lewis, Mayor � anielle Daskam, City Clerk i - Page 10 of 10