HomeMy WebLinkAbout09-17-2012 « City Council Meeting
cmoF.=—�1 • September 77, 2012 -7:30 PM
Auburn City Hall
1NASHINGTON MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 730 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John
Partridge, Largo Wales, Wayne Osborne, and John Holman.
Department directors and staff members present: Assistant City Attomey
Steve Gross, Public Works Director Dennis Dowdy, Human Resources and
Risk Management Director Brenda Heineman, Parlcs, Arts and Recreation
Director Daryl Faber, Planning and Development Director Kevin Snyder,
Economic Development Manager poug Lein, Finance Director Shelley
Coleman, Police Commander David Colglazier, Transportation Manager
Pablo Para, and City Clerk Danielle Daskam.
C. Announcemenfs, Appointrnents, and Presentations
1 Domestic Violence Awareness and Prevention Month
Mayor Lewis to proclaim the month of October as "Domestic Violence
Awareness and Prevention Month" in the Ciiy of Aubum.
Mayor Lewis read and presented a proclamation declaring the month of
October as Domestic�olence Awareness and Prevention month in the
city of Auburn to Domestic Violence Prevention Advocate Shelly David,
Counselor Kimberly Hicks of Abate Abuse, and Keith Beach, Director of
the Jenn'rfer Beach Foundation. Mayor Lewis urged all to recognize the
impacts of domestic violence on families and the community
Domestic Violence Prevention Advocate David announced that the
Domestic Violence Awareness ceremony will take place at noon on
October 1, 2012 at the City Hall Plaza. Ms. Hicks and Mr Beach
thanked Mayor Lewis and the City Council for their support of domestic
violenoe awareness and prevention.
D Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS 8 CORRESPONDENCE
A. Public Hearings
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1 2013-2014 Preliminary Biennial Budget (Fartridge/Coleman)
All persons intere"sted are encouraged to participate in this public hearing
by making comments, proposals, and suggestions for the City Council
and Mayor to consider prior to adoption of the City of Auburn 2013 - 2014
Biennial Budget.
Finance Director Coleman presented a PowerPoint of the 2013-2014
Budget Planning and General Fund Revenues. Director Coleman noted
that the City's assessed property valuation has decreased 18.1°h
between 2010 and 2012 or from $8.7 billion to $7.2 billion. The
assessed valuation is anticipated to decrease another 4.8% or to $6.8
billion for 2013. The maximum property tax levy will be reached in 2013.
Future property tax growth will be limited unless the base asses§ed
valuation increases. -
Director Coleman reviewed estimated General Fund revenues. No
overall growth in revenues is predicted for 2013 and 2014
Mayor Lewis opened the public hearing at 7•48 p.m.
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen spoke in favor of Resolution No. 4807 and fts effect on the
City's budget.
There being no further public comment, the hearing was closed.
2. 2013-2018 Transportation Improvement Program (TIP) (Wagner/Dowdy)-
City Council conduct a public hearing to receive public comments and
suggestions with regard to the prbposecl 2013-2018 Transportation
Improvement Program (TIP).
Transportation Manager Para introduced the Six Year Transportation
Improvement Program (TIP), which sets�out the plan for the City's
transportation projects for the next six years. The first three years are
financially constrained. The TIP identifies over$140 million in projects
for the six year TIP The TIP has been reviewed by Public Works and
Planning and Community Development Committees.
Mayor Lewis opened the public hearing at 7:51 p.m.
Virginia Haugen, 2503 R Street SE, Aubum -
Ms. Haugen complimented Mayor Lewis and the City Council on the chip
seal program and neigfiborhood street improvements.
There being no further public comment, the hearing was closed.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
Virginia Haugen, 2503 R Street SE, Auburn
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Ms. Haugen expressed support for Resolution No. 4807
Brinda Hradecky, 1025 West Main Street, Auburn
Ms. Hradecky briefly addressed the Council.
C. Correspondence
There was no correspondence for Council review
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met September 10,
2012. The Committee reviewed the status of the Aubum Valley Humane
Society site development and tenant improvements, acquisition of animal
control equipment and vehicle, and received a briefing from the Aubum Police
Department Administrative Services Division on DARE, the volunteer
program, the Explorer program, department accreditation, the cit¢ens
academy, and staff training. The Committee also reviewed a towing provider
complaint and a general towing audit of all five towing operators on the
towing rotation list. The next regular meeting of the Municipal Services
Committee is scheduled for September 24, 2012.
B. Planning 8 Community Development
Chair Backus reported the Planning and Community Development Committee
met September 10, 2012. The Committee discussed wireless facility
regulations, the 2012 Comprehensive Plan process, a manufacturing village
concept, the directors report relating to the location of a new industrial laundry
facility in Aubum, and the Committee status matrix. The next regular meeting
of the Planning and Community Development Committee is scheduled for
September 24, 2012.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at
3:30. The Committee reviewed final pay estimate for Public Works Project
No. CP1121, the 2011 Local Street Pavement Preservation Project. The
Committee also reviewed Resolution No. 4856 authorizing the acceptance of
a grant for the Aubum Way South Corridor (from Muckleshoot Plaza to
Dogwood Street SE) Safety Improvements Project. The Committee
discussed the capital project status report, including the status of the opening
of the AIB Corridor The ne�ct regular meeting of the Public Works Committee
is scheduled for October 1, 2012.
D. Finance
Chair Partridge reported the Finance Committee met this evening at 5:30.
The Committee reviewed claims vouchers in the amount of approximately
$4.8 million and payroll vouchers in the amount of approximately $2 million.
The Committee also reviewed bad debt write-off of outstanding utility
customer account balances and miscellaneous accounts receivable in the
amount of$13,749.87 and Resolution No. 4807 related to City officials'
participation in service clubs. The Committee discussed the July 2012
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Financial Report and Resolution No. 4856 related to a grant from the
Washington State Department of Transportation for the Auburn Way South
Corridor Safety improverrients. The next regular meeting of the Finance
Committee is scheduled for October 1, 2012.
E. Les Gove Community Campus
The next regular meeting o,f the Les Gove Community Campus Committee is
scheduled for September 26, 2012 at 4�00 p.m.
F Council Operations Committee
The next regular meeting of the Council Operations Committee is scheduled
for October 1, 2012 at 5:00 p.m.
IV CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City CounciJ to be
routine and will be enacted by one moSon in the form listed.
A. Minutes of the September 4, 2012 Regular Meeting
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 416686 through 417030 in the amount of
$4,864,763.98 and dated September 17, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check riumbers 533191 through 533225 in the amount of$855,978.26
electronic deposit transmissions in the amount of$1,217,098.26 for a grand �
total of$2,073,076.52 for the period covering August 30, 2012 to September
12. 2012.
D. Bad Debt Write-Off (Partridge/Coleman)
City Council approve the write-off of outstanding utility customer accounts and
miscellaneous accounts receivabte in the amount of$13,749.87
E. Public Works Project No. CP1121 (WagnedDowdy)
City Council approve final pay estimate No. 6 to Contract No. 11-25 in the
amount of$24,011.61 and accept construction of Project No. CP1121, 2011
Local Street Pavement Preservation - Phase 2
Deputy Mayor Backus moved and Councilrriember Wagner seconded to
approve the Consent Agenda.
The Consent Agenda consists of routine items such as claims and payroll
vouchers, bad debt write-off, and final payment for Project No. CP1121
MOTION CARRIED UNANIMOUSLY 7-0
V UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
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VII. RESOLUTIONS
A. Resolution No. 4807 (Partridge/Heid)
A Resolution of the City Council of the City of Auburn, Washington, revising
the City's policy on membership in professional organizations and in civic,
service and communiry organizations
Councilmember Partridge moved and Councilmember Holman seconded to
adopt Resolution No. 4807
Councilmember Partridge reported that earlier this evening, the Finance
Committee voted 2-1 to refer Resolution No. 4807 to the full
Council. Councilmember Partridge voted against the Resolution in
Committee. Councilmember Partridge stated the entire expense for payment
of inembership dues and expenses in civic and service clubs for both
Councilmembers and staff is approximately$5,000 per year
Councilmember Partridge pointed out that it is an individual choice on whether
to seek reimbursement of inembership dues and expenses for participation in
service clubs. Councilmember Partridge stated the program is voluntary and
that he believes in each Councilmembers best judgment in seeking
reimbursement of such expenses.
Deputy Mayor Badcus moved and Councilmember Osborne seconded to
amend Resolution No. 4807 to substitute the language for Sections 4.3.1 and
4.3.2 to read as follows:
"4.3.1 Reimbursement for membership in community and governmental
organizations, including initiation casts, anrival dues and meetirig meals, for
the Mayor, members of the city council and elected officials of the city is
authorized where that membership is in an established community
or govemmental organization, such as the Chamber of Commerce (irisofar as
it is dealing with city issues), and those regional, state and national
associations and organizations to which the Mayor, members of the city
council and elected officials of the city have been assigned in their role as a
representative of the city, including, but not limited to: the King County and
King County Metropolitan boards and committees, the National League of
Cities (NLC) boards and committees, the Association of Washington Cities
(AWC) boards and committees, the Adminisfration and Intergovemmental
Relations (FAIR) Policy Committee, the Metropolitan Solid Waste
Management Advisory Committee (MSWAC), the Regional Access Mobility
Partnership (RAMP), the Puyallup River Watershed Forum, the Suburban
Cities Association boards and committees, the King County Flood CoMrol
District Advisory Committee, the South County Area Transportation Board
(SCATBd).
4.3.2. This authorization includes membership fees up to one hundred
($100.00) per year for each member of the City Council, elected officer of the
City or the Mayor, but does not includ"e other costs and expenses for the
Maybr, members of the city council or elected officials of the city related to
service ctubs such as Lions, Kiwanis, Optimist, Rotary, or Soroptimist and
similar service clubs and organizations, unless 4he participation by the Mayor,
members of the city council or eleoted officials of the city at a meeting of such
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a service club or organization relates specifically to city business:'
Deputy Mayor Backus spoke in favor of the motion and stated the intent of the
amendment is to acknowledge the benefit to the City for Councilmembers'
and the Mayor's membership in service and civic organizations. Deputy
Mayor Backus spoke against the City's reimbursement for meals while
attending service clubs.
Councilmember Peloza moved and Councilmember Partridge seconded to
amend Section 4.3.2 to replace $100 with $600.
Councilmember Peloza stated that the annual dues for the service
organization that he belongs to.are approximately $600. He estimated that
other expenses related to meals anil other events associated with the club is
an additional $500 annually
In response to a question from Councilmember Partridge, Deputy Mayor
Backus stated the $100 limit was introduced to acknowledge the benefit to the
City for Councilmembers' and Mayor's participation in service clubs. Depury
Mayor Backus also noted that last year the City Council approved edditional
compensation of up to $200 per month for attendance at additional'meetings
in appointed positions on national, state and regional committees. Deputy
Mayor Backus spoke in favor of the $100 cap on reimbursement for senrice
Gub dues.
Councilmember Holman refeRed to a survey of 19 surrounding cities whe�e
Aubum is the.only city that pays for its councilmembers to participate in
service clubs. Councilmember Holman expressed support for the $100
annual limit on reimbursement for service cluli dues.
Councilmember Wagner commented that he believes that the reimbursement
rate of$100 per year is too low and $600 is too much. Councilmember
Wagner expressed support for Councilmembers participation in seroice clubs.
Councilmember Osborne expressed opposition to the amendment to increase
_ the reimbursement rate to $600 annually
Councilmember Wales spoke regarding.the responsibility of the City's Finance
Committee members to reyiew each claims voucher regardless of the
amount. Councilmembe�Wales expressed support for the original resolution.
5he suggested that a councilmember could be reimbursed for service club
dues and meals from ttieir campaign funds, as the Public Disclosure
Commission allows such reimbursement.
MOTION FAILED. 1-6 Councilmembers Backus, Holman, Osbome,
Partridge, Wagrier and Wales voted no.
Councilmember Wagner spoke in favor of providing incentive for
Councilmember§' participation in service clubs.
Councilmember Wagner moved and Councilmember Partridge seconded
to amend the proposed reimbursement rate for dues from $100 to $300.
Page 6 of 10
Councilmember Wales stated that she understood that the intent of the
original resolution was to provide leadership opportunities and to connect
non-resident employees with the Aubum cbmmunity Additionally, the
resolution provided financial assistance to those Councilmembers who might
not otherwise have the financial abilit�i to participate in service clubs.
Mayor Lewis stated the policy was originally drafted for managers and
supervisors who lived outside the city to encourage their participation in the
community Those who took advantage of the policy were expected.to seek
leadership positions in the club's organization. Mayor Lewis stated that the
policy was extended to Councilmembers due to request of Councilmembers
so that thase Councilmembers who could not otherwise afford the opportunity
to participate in service and civic clubs could do so.
Councilmember Partridge stated that he believes that the purpose of
Resolution No. 4807 is not one of ethics but is due to the economic times. He
expressed support for the proposed amendment to allow a $300 annual limit
on reimbursement for service club dues.
Deputy Mayor Backus suggested that the level.of reimbursement could be
revisited when the economy improves and the City's revenues increase.
MOTION FAILED 2-5 Councilmembers Backus, Holman, Osborne, Peloza,
and Wales voted no.
MOTION TO AMEND RESOLUTION NO 4807 PASSED 6-1
Councilmember Peloza voted no.
Councilmember Holman stated that he feels uncomfortable using public funds
to subsidize his membership in a service club foc three reasons: 1) He
already lives Aubum—he must live in Aubum to be eligible to serve on the
Council--he does not need to be encouraged 4o become involved in Auburn;
2) As an elected official, he is presented uVith a wealth of leadership
opportunities. While serving as an elected official, one need to look no further
than the office that he holds for practical leadership opportunities. Both of the
reasons.the City subsidizes service club dues forAuburn employees are not
applicable to elected officials; 3) The Washington State Auditor has held that
paying service club expenses for city errmployees, managers and elected
officials is a reasonable and lauvful expenditure. He believes the issue is of
personal ethics; he believes that his chance of becoming elected to the
Council was enhanced by his membership in a service club. Now tFiat he is a
member of the Council, he will not accept public money for service club dues
because a future opponent would not have the same financial advantage.
He encouraged the Council to approve Resolution No. 4807 as amended.
MOTION TO ADOPT RESOLUTION NO 4807, AS AMENDED, PASSED 6-
1 Councilmember Peloza voted no.
B. Resolution No. 4839 (Backus/Dowdy/Para)
A Resolution of the City Council of the City of Auburn, Washington, approving
the 2013-2018 Transportation Improverrient Program of the City ofAuburn
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pursuant to R.0 W Chapter 35.77 of the Laws of the State of Washington
Deputy Mayor Backus moved and Councilmember Partridge seconded to
adopt Resolution No. 4839
The Resolution adopts the Six Year Transportation Improvement Program for
2013-2018.
MOTION CARRIED UNANIMOUSLY 7-0
C Resolution No. 4856 (Wagner/Dowdy)
A Resolution of the Ciiy Council of the City of Auburn, Washington,
authorizing the Mayor to accept a federal grant to be administered through the
Washington State Department of Transportation for the Aubum Way South
Corridor Safety Improvements, Muckle§hoot Plaza to Dogwood Street SE
Councilmember Wagner moved and Councilmember Peloza seconded to
adopt Resolution No. 4856.
The Resolution authorizes the acceptance of a $2.3 million federal grant to
finance safety improvements for the Auburn Way South Corridor from the
Muckleshoot Plaza to Dogwood Street SE. No local match is required for the
grant.
MOTION CARRIED UNANIMOUSLY 7-0
D Resolution No. 4858 (Backus/Heid)
A Resolution of the City Council of the City of Aubum, Washington, approving
and authorizing the Mayor to sign on.the City'g behalf an interlocal agreement
with the cities of Bainbridge Island, Bellevue, Burlington, Des Moines, Everett,
Issaquah, Kent, Mount Vernon, Renton, SeaTac, Sumner, And Cowtitr
County regarding legal services
Deputy Mayor Backus moved and Councilmember Partridge seconded to
adopt Resolution No. 4858.
The Resolution authorizes an interlocal agreement with several cities and
Cowlitz County in the appeal of the new National Pollutant Discharge
Elimination System (NPDES) permit for municipal stormwater
In response to questions from Councilmember Partridge, Assistant City
Attorney Gross stated that the new NPDES permit requires the use of low-
impact development for stormwater treatment and drainage and thereby
requires cfties subject to the,permit to adopt land use regulations. There are
also additional monitonng and reporting requirements that are technically
difficult and costly to achieve.
MOTION CARRIED UNANIMOUSLY 7-0
VIII. REPORTS
At this fime the Mayor and City Council may report on sign�cant items associated
with their appointed positions on federal, state, regional and loca/organizations.
A. From the Council
Page 8 of 10
Deputy Mayor Backus reported on attendance at the Council's third budget
session, a pancake breakfast fundraiser for the See Ya Later Foundation, and
the grand opening for the King County Library
Councilmember Wagner reported on his attendance at the Regional Access
Mobility Partnership meeting where members reviewed a new federal funding
mechanism, MAP 21 (Moving Ahead for Progress in the 21st Century).
Councilmember Wagner also reported on his attendance at the Aubum Arts
Commission meeting and the King County 5olid Waste Advisory Committee
meeting. Councilmember Wagner announced that King County's transfer
station siting study has narrowed down five sites, two of which are located in
Aubum. King County will hold an open house on September 27th at the
Aubum Senior Cerrter where residents can learn more about the siting study
and voice their opinion on the proposed §ites. The Auburn locations are the
Multicare properly located on the A/B Corridor-and the Segale property
located on C Street SW He encouraged all to oppose the two Auburn
locations.
Councilmember Wales reported on he� attendance at an Auburn Communities
and Schools fundraiser and a coffee hour at the Auburn Senior Center
Councilmember Holman reported on his attendance at South Sound Chamber
of Commerce Legislative Coalition meeting on economic development. He
also reported on his attendance at an educators reception at Senator Joe
Fain's residence and the City of Aubum employees wellness and appFeciation
IuncFieon at City Hall.
Councilmember Peloza had no report this evening.
Councilmember Osborne reported on his attendance at the South Sound
Chamber of Commerce Legislative Coalition meeting, the See Ya Later
Foundation fundraiser, the King Counfy Library grand opening, and the
Hops and Crops Festival at Mary Olson Farm.
Councilmember Partridge reported on his attendance at the Regional Law,
Safety and Justice Steering Commiftee meeting, the King Courriy Library
Foundation pre-openirig, the Auburn Valley Humane Society Board meeting,
the South Sound Cliamtier of Commerce Legislative Coalition meeting, and
the See Ya Later Foundation fundraiser
B. From the Mayor
Mayor Lewis reported on his attendance at a meeting of regional Mayors to
discuss transportation funding, a neighborhood meeting at Cobble Creek, a
Regional Executive Policy Committee Board meeting relating to the next
generation 9-1-1 system, the Pierce County Cities and Towns meeting, the
Valley Communications Board meeting, a visit from the Pierce Coun4y
Director of the Department of Health, a meeting relating to the Valley Cities
Broadband, a King County Regional Polioy Committee meeting, a 9/11
Remembrance ceremony, the King County Library grand re-opening, a
meeting on veterans issues with the'Muckleshoot Inter-tribal Warrior Society,
and the Mary Otson Hops and Crops Festival.
Page 9 of 10
IX. EXECUTIVE SESSION
At 9:16 p.m., Mayor Lewis recessed the meeting for a five minute intermission and
then to executive session for approximately ten,minutes in order to discuss
pending/potential litigation pursuant to RCW 42.30.110(1)(i). Mayor'Lewis
announced action may follow the executive session. Staff inembers required for
the executive session were: Assistant City Attorriey Gross and Human Resources
and Risk Management Director Heineman.
Mayor Lewis reconvened the meefing at 9:27 p.m.
Deputy Mayor Backus moved and Councilmember Wagner seconded to authorize
the execution of a Hold Harmless and Release Agreement with Patrick Burns.
MOTION CARRIED UNANIMOUSLY 7-0
X. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned
at 9:28 p.m.
APPR ' 1st day of October, 2012.
� �� �,��
Peter B. Lewis, Mayor � anielle Daskam, City Clerk
i
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